technical writing sample resume

• • Developed comprehensive user manuals and reference guides, improving product understanding by 25% among end-users.
• • Collaborated with cross-functional teams to create detailed procedural documentation, resulting in a 15% decrease in support tickets.
• • Led a team of writers in creating technical content for new software releases, enhancing product literature quality by 20%.
• • Conducted regular reviews and updates of technical documents to ensure accuracy and compliance, increasing document reliability by 18%.
• • Implemented a new documentation management system, reducing document retrieval time by 40%.
• • Authored technical articles for internal and external publications, boosting readership engagement by 30%.
• • Created detailed user guides and tutorials for software applications, increasing user adoption rate by 22%.
• • Edited and maintained technical reference manuals, ensuring consistency and clarity across all documents.
• • Worked closely with product managers to develop product brochures, improving marketing collateral effectiveness by 15%.
• • Provided technical writing support for internal training materials, enhancing employee training efficiency by 20%.
• • Led documentation projects for major software updates, ensuring timely delivery and high quality of content.
• • Authored and edited comprehensive product manuals, contributing to a 30% increase in customer satisfaction.
• • Developed procedural documentation for complex technical processes, resulting in a 12% reduction in user errors.
• • Collaborated with engineers to create detailed technical specifications, enhancing product development documentation.
• • Conducted usability testing on documentation, improving user interface and experience by 10%.

5 Technical Writer Resume Examples & Guide for 2024

A technical writer creates clear and concise documentation that helps users understand complex information. On your resume, highlight your experience with software documentation, familiarity with industry standards, and any specific projects that demonstrate your expertise. Consider listing skills like attention to detail, proficiency in various documentation tools, and strong communication abilities. Finally, mention any measurable impacts you've made in previous roles and how your work has improved user experience or streamlined processes.

All resume examples in this guide

Traditional

Resume Guide

Resume format

Resume experience

Technical writer skills

Certifications and education

Resume summary/objective

Additional sections

Key takeaways

Did you know that 75% of marketers said generative AI helps them create more content than they would without it ? Yes, all this tech is becoming a big part of our lives. But tech writing is much more than just writing. The job involves communication, research, grasping complex concepts, and then struggling to explain them—no AI can replicate the human element needed for that.

So instead of being scared of AI, the goal should be to integrate it into your professional life. Meanwhile, it doesn’t hurt to polish your technical writer resume. Use our extensive guide to highlight everything you can do that a machine can’t.

Here’s what else our guide will cover:

• A tech writer resume format that’s easy to read and understand
• Not sure how to describe your experience? We’ve got technical writer resume sample sections on your experience, education and personal statement
• How to create a portfolio if you have no experience
• Soft, hard, and technical skills
• Do I need a specific degree to become a tech writer?
• The best certifications for technical writing
• Additional sections on your resume that will set you apart
• Technical writer resume examples you can use to create a fab application

These related resume and cover letter guides might also be useful:

• Technical writer Cover Letter Example
• Freelance Writer Resume Example
• Writer Resume Example
• Grant Writer Resume Example
• Copywriter Resume Example
• Content Manager Resume Example
• Content Creator Resume Example
• Journalist Resume Example
• Content Writer Cover Letter Example

How to format a technical writer resume

Just like in technical writing, the right format  is extremely valuable. This ensures your content will reach the desired audience and create the impression you strive towards. You want your tech writer resume to best reflect your goals and qualifications. Start by choosing between a reverse chronological, functional, and hybrid resume.

The reverse chronological layout  details your work history from most to least recent, whereas a functional resume  puts your skills and competencies into the spotlight. Or let’s say you want to blend your writing experience with your relevant technical skills—then, the hybrid format is very effective .

Tips for a stellar tech writer resume

• Margins and layout:  Set your margins to at least 1 inch on all sides to ensure your resume is clean and uncluttered. Use a single or double-column layout to organize your information logically—both are ATS (Applicant Tracking Systems) readable .
• Colors and fonts:  Choose simple, professional fonts like Rubik, Lato, or Calibri sizes 10—12 pt ., which ensures readability. Stick to a  subtle color scheme , but keep it to a minimum. It can still look professional while giving your application some character.
• Length:  Aim to keep your resume to one page , especially if you’ve worked less than 5 years. Expand to two pages , if you have more extensive experience.
• Links:  Adding a link to your LinkedIn profile  can provide a quick insight into your abilities and achievements.
• Header and photo:  Keep your header clear  and to the point. Don’t include sensitive contact information , such as your marital status, and generally, omit the photo  unless requested by the employer.
• File format:  Save your resume as a PDF  to maintain the formatting across all devices. This also helps prevent any compatibility issues with ATS.

Before submitting your resume, test it using our free ATS check tool . You’ll find out if it’s optimized to pass through these systems without issues.

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Cover the basics of your technical writing resume. Make sure you include these sections:

The top sections on a technical writer resume:

• Professional summary: This provides a quick snapshot of your experience and skills as a technical writer. Recruiters can assess your suitability for their vacancy at a glance.
• Work experience:  Detailing your previous roles is essential, as it shows recruiters your practical knowledge and proficiency in technical writing. Here, highlight relevant tasks and achievements.
• Technical skills:  This section is vital for demonstrating your ability to use different tools or platforms required in technical writing. You may include both hardware and software skills.
• Education and certifications: You need to outline your academic background and any certifications relevant to technical writing. This gives recruiters an insight into your theoretical knowledge base and professional development efforts.
• Portfolio:  A portfolio section is crucial, specifically for a technical writer's resume, as it provides evidence of your ability to create clear, concise, and effective technical documents. It can include samples, projects, or links to your published work.

When recruiters look at your resume, they'll be searching for specific details. Make sure you highlight the important points below to stand out.

What recruiters want to see on your resume:

• Clear writing skills: For technical content writers, the ability to communicate complex information in a digestible format is fundamental. Recruiters prioritize this skill because it directly impacts the quality of the final product.
• Relevant work experience:  Recruiters seek candidates who have previously held similar positions as it indicates a level of expertise specific to the role. It also suggests the applicant is likely to be familiar with the demands of the job.
• Proficiency in technical tools: Knowledge of help authoring tools such as Confluence or MadCap Flare can be a major asset. Recruiters who see these technical skills on a resume will know that the candidate can hit the ground running.
• Research skills:  A key part of technical writing is understanding and accurately presenting the topic. Therefore, recruiters appreciate applicants who are proven self-starters with a knack for deep-diving into complicated subjects.
• Degree or certification in relevant field: This gives the recruiter confidence that the candidate has foundational knowledge and the drive to continue learning in the field of technical writing.

Technical writer resume samples experience section

Depending on your company’s product, you create different types of documentation. These could vary between API documentation, user manuals, and tutorials. Your experience section  should emphasize the specific projects you’ve been working on. What value did your writing bring? Maybe you helped create comprehensive documentation for complicated engineering software,or your creative tutorials increased user satisfaction. Whatever it is, make sure you don’t let it go unnoticed.

Here’s an example of a real junior technical writer job posting.

Job Title: Senior Technical Writer

Company Introduction:  Our company truly believes that workforce diversity is a major contributor to success. Since its inception, it has made a concerted effort to attract and recruit talented individuals from all walks of life. We provide information technology (IT) services and solutions, and professional services to commercial businesses and federal agencies.

We pride ourselves in providing our clients with superior solutions and services that result in more than simply meeting mission requirements; we strive to solve their toughest problems while exceeding their expectations in responsiveness and flexibility.

Job Description: We’re seeking a Senior Technical Writer to provide program management support services. We want to provide high-quality, effective, and efficient assessments and counsel to administrations and staff offices. Our team uses agile industry best practices, standards, and techniques.

Duties & Responsibilities

• Gather, analyze, and compose technical information required for the preparation of user manuals, training materials, installation guides, proposals, reports, etc.
• Edit functional descriptions, system specifications, user manuals, special reports, or any other customer deliverables and documents.
• Conduct research and ensure the use of proper technical terminology.
• Translate technical information into clear, readable documents to be used by technical and non-technical personnel.

Qualifications:

• Bachelor's Degree preferred in English, Journalism, Technical Writing, or a similar discipline, or BS degree in Computer Science, Information Systems, or a similar discipline with extensive writing experience.
• 4 years of experience, including experience writing, editing, and publishing reports and technical documents, as well as strong experience with computer-based systems.
• Ability to manage time effectively, work independently, and be self-motivated, along with being highly organized and detail-oriented.
• Must maintain confidentiality of work-related information and materials.
• Expert experience with Microsoft Word, and strong experience with Excel, PowerPoint, SharePoint, and Adobe Acrobat.

Here’s an experience section on a senior technical writer resume that won’t meet expectations:

• • Wrote blog posts and articles on various topics.
• • Assisted in the creation of marketing materials.
• • Performed general editing tasks.
• Generic description:  The job description is vague. A senior technical writer resume would include more industry-specific information.
• Irrelevant details: The bullets are too general. Does the experience section align with the specialized requirements of the position? It’s unclear if this applicant understands technical terminology or produces user manuals.
• Lacks specific skills or tools:  The description fails to mention any specific software or methodologies. These are crucial for a technical content writer resume, especially in IT or technical fields.

And here it is again, improved:

• • Collaborated on a team to produce user manuals, installation guides, and training materials for various software products, utilizing Agile methodologies.
• • Conducted thorough technical research to ensure accuracy and appropriateness of documents for both technical and non-technical users.
• • Utilized Microsoft Word, Excel, SharePoint, and Adobe Acrobat to create, format, and publish high-quality documents.

Why’s this one better? Well:

• Relevant and detailed job responsibilities:  The description and bullets clearly outline specific tasks, which directly apply to the job posting. For example, the creation of user manuals and using Agile methodologies. This makes your technical content writer resume relevant.
• Highlights appropriate skills and tools: Mentions industry-standard tools and software. It’s always useful to show familiarity with the tools required for the job role.
• Tailored to the job posting: Addresses the needs mentioned in the job description, such as the ability to communicate with both technical and non-technical users. Being effective in a diverse work environment is also a desired quality for this job.

Tailoring your resume  to the job description can enhance your application. Use keywords from the description and think of ways to relate your experience to the responsibilities of the job you’re after.

How to quantify impact on your resume

We know, we know. The very reason you started writing is to escape numbers, but measurable impact  is important. It’s easy to spot on a resume and gives concrete information. This is great in technical writing and great on your resume. Here’s what you can include:

• Note the increase in readability  of your past work to show how well you can simplify complex terms for different readers, highlighting your dedication to making information user-friendly.
• State how quickly you completed a major project , demonstrating your ability to work efficiently without compromising on quality.
• Mention the  low number of errors  in your drafts to showcase your meticulous attention to detail and strong grasp of the topics.
• Describe the size of the largest document you've written , such as the total number of pages or words, to show your ability to handle big projects.
• Include how many different platforms or tools  you’re skilled with. A higher number indicates your flexibility and adaptability, important traits for managing various document formats.
• Mention any decrease in support calls or help requests  after your documents were published, proving your skill in creating clear and helpful user guides.
• Point out any reductions in the time it takes you to produce documents , showing your growing efficiency and learning over time.
• Highlight any increase in positive feedback  from customers following your work, underscoring your success in meeting user needs and enhancing communication.

How do I write a technical writer resume with no experience?

Becoming a technical writer with little or no experience  can be easier than you imagined. There’s work involved that needs to be done in advance, though. Here are a few tips:

• Get certified: What additional training can you add to your resume? Industry-specific courses in (technical) writing are one idea. Another helpful bonus is knowledge of help authoring tools, such as Paligo or MadCap Flare.
• Think of your transferable skills: Maybe you’ve worked as a copywriter or have done a lot of research in your previous job. Perhaps you're a product manager with in-depth knowledge of a product or an English teacher who can explain difficult concepts to students. These give you a steady foundation to build upon in your technical writing career.
• Create a portfolio: It’s always a good idea to show real examples of your work. Even if you're just an entry-level technical writer, you can always write down instructions on how to use your favorite application. If you can’t think of anything to write about, choose a simple app, like the Calculator on your phone.

Using GitHub for your technical writer portfolio is great. It shows off your skills in a professional, tech-savvy way. You can display your writing samples and show your familiarity with dev tools and workflows. It’s like having an organized digital binder that employers can easily browse to see your documentation, code snippets, and collaborative projects. Plus, it keeps you updated with version control, a valuable skill in tech.

Technical writer skills on your resume

There’s no doubt a skills section  on your resume is important. It’s a list of your areas of expertise, which can quickly impress potential employers. A skills section including relevant keywords can help you score higher in the ATS screening. It also increases your chances of being noticed by hiring managers.

Featuring technical skills  on your tech writer resume is a no-brainer. But which ones to include? Tailor them  to the job posting. Will you be writing user or API documentation? The help authoring software you include will depend on that. Just make sure you never list skills you don’t actually have . Feel free to add some hard skills  that are universal to the field, such as Git/GitHub or Snagit. These work with most tech writer job postings.

Best hard skills for your technical writer resume

• Adobe FrameMaker
• Microsoft Word
• MadCap Flare
• Microsoft Visio
• API documentation
• Single-sourcing
• Content management systems (CMS)
• Oxygen XML Editor

Soft skills  are super important in every job. If you've been a tech writer for a while now, you know there’s a lot more communication involved than the job title suggests. Technical writing includes a lot of research and interviewing SMEs (subject matter experts). It’s the best way to understand the core of the product you’re writing about. That means extensive social interaction.

Consider adding some of the soft skills we’ve gathered below to show you can work effectively within a team.

Best soft skills for your technical writer resume

• Detail-oriented
• Communication
• Collaboration
• Time management
• Problem-solving
• Adaptability
• Creative thinking
• Research skills
• Critical thinking
• Organizational
• Active listening
• Multitasking
• Flexibility
• Interpersonal
• Stress management

See? Your human skills, even when they relate to technology, are indispensable.

While AI is well-suited for certain types of documentation, it’s not infallible. There’s still a need for human expertise and creativity in producing high-quality docs. AI-generated content can contain inaccuracies or lack the nuance that comes from human insight.

Tom Johnson, the I’d Rather Be Writing blog

Now that we've covered the essential skills every technical content writer resume should include, let's examine the educational background that can set you on the path to success in this field.

Certifications and education on your technical writing resume

Technical writing is one of the few fields where you can thrive with various degrees. Whether you come from an English, Communication, IT, Engineering, or Computer Science background, there's a place for you. Many job postings welcome both language and technical degrees. This highlights the versatility of this career. If you have a language degree, your writing expertise will be your strength, whereas, a tech degree gives you the know-how to navigate complex technical concepts. Whatever your educational background , you can leverage it to excel in technical writing.

Let’s look at a technical writer education example:

• • Graduated Summa Cum Laude
• • Completed courses in Advanced Technical Writing, Information Design, and Usability Testing.
• • Worked on a collaborative project to develop user manuals for software applications.
• • Internship with Software Solutions Inc., focused on creating and revising technical documents.

This technical writer resume sample section is on point, and here’s why:

• Directly applicable degree: The degree in Technical Communication is directly relevant. It will get you ahead even as a junior technical writer.
• Exemplary academic record:   High GPA  and graduating Summa Cum Laude  demonstrate strong academic performance and dedication.
• Relevant practical skills: Detailed bullet points highlight specific coursework  and practical experience related to technical writing. This makes the candidate more attractive for technical writing positions.

All related certifications and training  will be extremely helpful in your application—with or without experience. Think about what writing or technical courses you’ve completed that can get you ahead. Consider adding some of these to your tech writer resume:

Best certifications for your tech writer resume

Certified Professional Technical Communicator (CPTC)

MadCap Advanced Developer Certification (MAD)

Certified technical writer (CTW)

Professional Scrum Master Certification

How to write your tech writer resume summary or objective

A well-written personal statement  sets the tone for your resume. It’s a given many applications will list similar technical skills or backgrounds. So, emphasize your specific strengths, specializations, or career goals. Do that by crafting your summary or objective in a way that makes you stand out. But which one to choose?

Let’s say you’ve already been a tech writer for some time. You’ve lived and you’ve learned, and you want to express that. Your knowledge is valuable and your skills—worthy. A resume summary  will perfectly capture your professional expertise.

If you’re an entry-level technical writer or are transitioning to technical writing from another field, consider the resume objective . It effectively communicates your strong motivation and excitement for the position.

It’s best if your personal statement section reflects the desired company’s values and goals. You can research what these are  by good ol’ networking or by reading the company’s blog.

Technical writers know examples clarify even the most complicated software documentation. Also, examples keep the readers engaged. Here’s a wrong and a right technical writer resume summary sample:

Here’s why this objective won’t catch recruiters’ eyes:

• Lacks professional focus:  The objective is too casual with phrases like "love writing" and "try something new." These don't communicate a serious professional intent. Nor an understanding of the technical writing field.
• Vague aspirations:  It fails to specify what aspects of tech writing the candidate is interested in. Do they have any relevant skills they might bring to the position? It's unclear what value they offer.
• Non-committed language:  A phrase like "hoping to get a chance" suggests a lack of commitment and direction. This can be off-putting to potential employers looking for dedicated professionals.

Well, I would never write my objective like that, you might say. Let’s look at a better example then, just in case:

This one’s much better because it has:

• A clear transition statement:  Indicates a clear shift from a background in English literature to technical writing. This transition shows an understanding of the need for specialized skills in the new field.
• Specific skill highlights:  Points out transferable skills such as "meticulous research" and "clear, concise communication." These are highly relevant and valuable in technical writing.
• A professional tone and intent:  The objective is professionally articulated, with a focus on leveraging specific skills for mutual benefit. This is a sign of a proactive and purposeful career move.

Now, you’ve got almost everything you need for a stellar resume. To really distinguish yourself, include some additional sections.

Additional sections for a technical writer resume

Additional sections  on your resume highlight skills, experiences, and accomplishments that might not fit into the traditional resume categories. These include a broader range of skills, experiences, and achievements. Consider adding the following to make your application unique.

• Professional development: Participating in industry conferences, webinars, and professional associations shows a tech writer's dedication. These activities offer networking opportunities  and keep skills sharp. They also ensure you stay updated on the latest trends.
• Portfolio and writing samples : A diverse portfolio is key to highlighting a tech writer’s expertise. Showcasing various documentation types, like user manuals, API docs, and guides, demonstrates versatility. It also proves the ability to produce high-quality, user-friendly content.
• Content management and organization: Mastering content management systems (CMS) and version control ensures efficient handling of documentation. These skills guarantee up-to-date, consistent, and accurate content. They also make sure you align your writing with product updates and standards.
• User experience (UX) understanding: Grasping UX principles is crucial for creating user-friendly documentation. Experience in UX design or collaborating with UX teams ensures intuitive, accessible content.
• Languages : Speaking multiple languages allows you to communicate in diverse teams. It also enables you to create documentation for a wider audience or look for a job at a multinational company.  
• Cross-functional collaboration:  This section paints a vivid picture of your dynamic role within a team. It emphasizes your team-oriented contributions. Here’s what it could look like:
• • What was a successful outcome of your work? (e.g. Raised $3,000 for the charity)

In an era where AI is becoming increasingly prevalent, you still have a lot to give. Make sure you flaunt your skills by creating a terrific resume for a technical writer. Follow these tips to stand out to recruiters:

• Choose the right resume format: Your format is important, and you know that from writing documentation. Make your resume easy to read and understand.
• Master the experience section: Include specific details, quantify your impact, and provide examples of your work.  
• Stand out even with little to no experience: You can make a portfolio even if you have no practical experience. Use your favorite app to begin.
• Feature a strong skill set: The specific help authoring software you’ll list on your resume depends on the company you’re applying to.  Your personal skills are indispensable as tech writing requires communication and collaboration.
• Education and certification: Tech writing allows for a versatile educational background. Certifications give you credibility.
• Craft a personal statement: Write a summary or objective that aligns with the tech writer job you’re applying for.
• Additional sections: Knowledge of UX design or CMS (content management systems) expands your horizons as a technical writer.

Technical Writer resume examples

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Technical Writer Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., technical writer resume sample.

A technical writer writes content that gives information to a target audience. Some of the mediums used include guides, manuals, journal articles, etc. Your goal is to make complex information easily digestible and understandable. Your resume should show a strong background in technical writing and, preferably, a bachelor’s degree in a relevant field as well. Take a look at this recruiter-approved resume sample.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your technical writer resume in 2024,    include a portfolio with strong technical writing samples..

When applying to technical writing jobs, you should always include a portfolio. In this portfolio, include your strongest and most recognizable technical writing samples. This will give recruiters a better idea of what you can do.

   Indicate the mediums you have experience in.

Show that you are a well-rounded technical writer by mentioning the different mediums you write in. This applicant has included tutorials and product manuals among the mediums they have experience with.

Technical writing gives little space for creativity and is commonly used for laying out a company's procedures or giving very specific or educational information to their audience. This content includes manuals, guides, product instructions, etc. In most instances, you will be given the information you need to use, and your job will be to transform it into engaging and easily-read content. A degree in English or a similar field would be beneficial but not absolutely necessary. A history writing technical copies, on the other hand, is essential to attract recruiters. Take a look at this impressive technical writer’s resume.

   Include any technical writing certification.

Go the extra mile by earning certification in technical writing. It’s an easy way to show recruiters your dedication and prove your skills. This is especially helpful if you are trying to transition into technical writing or just starting out.

   Have a specialization.

If you generally specialize in writing for a specific industry, mention that in the intro to your resume. This is especially useful if you are applying for a job within that industry.

Documentation Specialist Resume Sample

Technical documentation specialist resume sample, skills for technical writer resumes.

Here are examples of popular skills from Technical Writer job descriptions that you can include on your resume.

• Proofreading
• Adobe Acrobat
• Technical Documentation
• Technical Communication
• MadCap Flare
• Darwin Information Typing Architecture (DITA)
• Online Help

Skills Word Cloud For Technical Writer Resumes

This word cloud highlights the important keywords that appear on Technical Writer job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Technical Writer Resumes

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