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Project Management Presentation templates

Say goodbye to chaos and disorganisation and take control of your projects with selection of templates on project management. with these designs, you can easily track the progress of your projects and access relevant information at a glance. plus, with its fun illustrations and visuals, your ideas will be sure to make a big impression. get your projects off to a flying start with one of these templates and have fun doing it.

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Project proposal for investors.

Download the Project Proposal for Investors presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince others to invest their...

Project Management Infographics

Do you want to present your business or company data in an effective way? Go ahead and use these Project Management Infographics. They contain a lot of different designs: circular, arrows, paths… We have created them using yellow, orange, pink and purple hues and plenty of icons that you can...

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Project Integration Management for Marketing

Feeling like teamwork in your company is a bit all over the place and needs improving? Get everyone working together seamlessly with a thorough introduction to project integration management supported by this modern Google Slides and PowerPoint template! Explain how processes, systems and methodologies come together cohesively to make workflows...

Project Retrospective Meeting

Download the Project Retrospective Meeting presentation for PowerPoint or Google Slides. Gone are the days of dreary, unproductive meetings. Check out this sophisticated solution that offers you an innovative approach to planning and implementing meetings! Detailed yet simplified, this template ensures everyone is on the same page, contributing to a...

Business Project Management

Our new template has got a modern look and has been designed to meet the needs of any user who wants to talk about project management in business. That's because, apart from photos and lots of shapes, we've added many slides for key data, such as roadmaps, services offered, project...

Agile Project Management Infographics

We lead a fast-paced life and business management goes along with it. That's why agile project management is a very popular methodology these days in business. Download this template with 31 infographics and use it to present your agile project management strategies in a concise and effective way. Use graphs,...

Download the "Project Management Infographics" template for PowerPoint or Google Slides to get the most out of infographics. Whether you want to organize your business budget in a table or schematically analyze your sales over the past year, this set of infographic resources will be of great help. Start using...

Project Manager's Dream Monthly Report Infographics

As a manager in your company, sometimes you must prepare a report in which various aspects and performance metrics are gauged and displayed. For this reason, we want to help you by releasing this set of infographics. Need to show percentages? A progress? Statistics? These are the designs you're looking...

Project Status Update Meeting

Download the Project Status Update Meeting presentation for PowerPoint or Google Slides. Gone are the days of dreary, unproductive meetings. Check out this sophisticated solution that offers you an innovative approach to planning and implementing meetings! Detailed yet simplified, this template ensures everyone is on the same page, contributing to...

Business Project Management Infographics

Present your business project management endeavors with unwavering confidence using this formal Google Slides and PowerPoint template of captivating infographics, showcasing mission statements, project timelines, revenue overviews, and more. Designed to perfectly match the visually clear and professional "Business Project Management" template, they seamlessly harmonize with the soft earth tones...

Projects of the Year Business Proposal

Download the Projects of the Year Business Proposal presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince others to...

Project Presentation Workshop

Download the Project Presentation Workshop presentation for PowerPoint or Google Slides. If you are planning your next workshop and looking for ways to make it memorable for your audience, don’t go anywhere. Because this creative template is just what you need! With its visually stunning design, you can provide your...

Brand Strategy Consulting

Download the Brand Strategy Consulting presentation for PowerPoint or Google Slides. Your business demands smart solutions, and this consulting toolkit template is just that! This versatile and ingenious toolkit will provide you with the essential tools you need to shape your strategies and make informed decisions. Whether you are devising...

Project Manager CV

Download the Project Manager CV presentation for PowerPoint or Google Slides. Having a good CV can make all the difference in landing your dream job. It's not just a piece of paper, it's your chance to showcase your skills, experience, and personality. If you want to stand out from the...

Download the Project Management Infographics template for PowerPoint or Google Slides and discover the power of infographics. An infographic resource gives you the ability to showcase your content in a more visual way, which will make it easier for your audience to understand your topic. Slidesgo infographics like this set...

Vintage Patterns Project Management Business Plan

Did you carry out a market analysis? Do you know what are the current trends and what is your competition? And do you have an operating plan ready too? That's great management, so now you just need this vintage-looking template in order to create a slideshow that details all of...

Project Timelines for Business

Download the Project Timelines for Business presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic...

Financial Management Project Proposal

In today's world, financial management is amongst the most essential aspects of running any business. This is precisely why project proposals concerning financial management are becoming increasingly crucial. Are you ready to provide solutions and identify potential risks that your (or other's) business may face? The market is filled with...

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Project Management Presentation Templates

Streamline project planning and presentation with our 100% editable project management powerpoint templates and google slides themes. from gantt charts to task timelines, our designs simplify complex concepts. choose from a variety of designs, ace your project presentations, and impress your stakeholders today with our free slides.

• Clarity and Structure: A well-organized project management slide template ensures that complex data and processes are presented in an easy-to-digest format.
• Customization: With our 100% editable templates, you can tailor your presentation to match your brand or the specific requirements of your audience.
• Visual Engagement: Our slides come adorned with creative infographics ranging from multicolor circles, hexagons, flower models, puzzles, and arrows, to triangles. These graphical elements not only beautify your slides but also make data interpretation simpler and more engaging.

We're here to help you!

What are the project management presentation templates.

Project Management Presentation templates are the best presentation slides designed with awesome project background themes. These templates are the perfect choice for project presentations. Also, it can creatively represent the project data through impressive visual cues.

Where can we use these Project Management Presentation Slides?

These Project Management Presentation slides are perfectly fit for project presentations and depict the project management processes at different business organizations.

How can I make Project Management Template in a presentation?

Compared to experienced PowerPoint designers, creating a PowerPoint template may require a lot of work for beginners. Therefore, it is preferable to select well-designed ready-made templates from Slide Egg. For more creative PowerPoint design ideas, you can also visit our PowerPoint tips and tricks section.

Where can I find free PPT Templates?

Several websites provide free PPT presentation templates. But the most challenging aspect is picking the ideal template for your requirements. Therefore, ensure you only download templates from reputable websites like Slide Egg.

Who can use Project Management Templates?

All project managers and project leads can use these well-designed Project management templates. These templates are designed with excellent features to enhance your project work. Use these creative layouts to impress the audience.

Why do we need to use Project Management slides?

These Project Management slides are the best templates for creating a quick presentation. In addition, these templates are pre-designed to make your work effortless. Also, it holds colorful PowerPoint features to represent your work effectively.

Free PowerPoint Project Management Templates

By Kate Eby | August 7, 2023

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We’ve compiled a comprehensive collection of free PowerPoint project management templates for project managers, project sponsors, team members, and other stakeholders to strategize, track progress, and present key project information.

Included on this page, you’ll find a PowerPoint project timeline template , a PowerPoint project dashboard template , a PowerPoint project status report template , a PowerPoint project charter template , and a PowerPoint project kickoff template , and more.

PowerPoint Gantt Chart Template

Download the Gantt Chart Template for PowerPoint

Use this visually rich PowerPoint Gantt chart project template to monitor the progress of project tasks over time. This template is an excellent project-tracking tool, displaying the start and end dates of each project task along with their dependencies. By offering a timeline layout with color-coded bars for project tasks, the Gantt chart template simplifies project planning and delivers a clear, presentation-ready overview of the project schedule.

See this collection of free PowerPoint Gantt chart templates to discover more tools and optimize your project planning and timeline management.

PowerPoint Project Timeline Template

Download the Project Timeline Template for PowerPoint

Successful project management entails not only managing deliverables, scopes, budgets, and resources but also planning and monitoring project timelines. Use this free, editable project timeline template as a tracking tool to visualize the progress of your project tasks over time. It offers customizable slides for detailing project tasks, durations, and milestones, creating a visually appealing timeline. Due to its adaptable and user-friendly design, this customizable template allows you to modify your timeline as the project evolves, ensuring precise tracking and efficient project management.

For more timeline-focused templates, see these free PowerPoint project timeline templates . For more information about making PowerPoint timelines from scratch, read this guide to making a timeline in PowerPoint .

PowerPoint Project Dashboard Template

Download the Project Dashboard Template for PowerPoint

Present your project management plan and progress using this visually rich project dashboard template for PowerPoint. This free, customizable tool includes pre-designed slides to create captivating project timelines, statuses, priorities, and budgets. Its editable features allow you to adjust the timeline's layout, colors, and content to suit your specific project needs. With this template, creating professional project timelines that clearly communicate milestones and deadlines becomes seamless.

PowerPoint Project Status Report Template

Download the Project Status Report Template for PowerPoint  

Clearly communicate your project’s status with this free, editable project status report template for PowerPoint. It features customizable slides where you can input key project details, such as progress, milestones, risks, and upcoming tasks. By using this template, you can easily create professional status reports that effectively communicate project updates and keep stakeholders informed about a project's progress and challenges.

PowerPoint Project Charter Template

Download the Project Charter Template for PowerPoint

This PowerPoint project charter template is a free, editable tool designed for drafting project charters that outline a project's objectives, scope, and stakeholders. It offers customizable slides where you can input essential information, such as project goals, deliverables, timelines, and team roles. By using this template, you can efficiently develop thorough project charters that provide clarity and understanding among project members and stakeholders.

PowerPoint Project Kickoff Presentation Template

Download the Project Kickoff Presentation Template for PowerPoint

This PowerPoint project kickoff presentation template helps you create engaging presentations for kickoff meetings. It includes customizable slides for presenting project objectives, deliverables, timelines, team introductions, and communication strategies. With this free, editable template, you can easily tailor the content, visuals, and layout to fit your project’s needs, ensuring a well-structured and visually dynamic presentation to kick off your project effectively.

PowerPoint Project Workflow Template

Download the Project Workflow Template for PowerPoint  

Use this free project workflow template for PowerPoint to visualize and document your project’s sequence of tasks and activities. This free, editable tool includes customizable slides where you can input process steps, dependencies, responsible parties, and timelines. With this template, you can create a clear and organized visual of the project workflow, promoting smooth collaboration, identifying bottlenecks, and enhancing project effectiveness. 

Download one of these free PowerPoint workflow templates to help ensure your project team is on track.

PowerPoint RACI Matrix Template

Download the RACI Matrix Template for PowerPoint

Present your team member’s roles and clarify your project responsibilities effortlessly with this RACI matrix template for PowerPoint. This customizable tool provides slides where you can input tasks, project phases, and roles, specifying who is responsible, accountable, consulted, and informed (RACI). By using this free, editable template, you can create a clear RACI matrix visualization that enhances delegation, collaboration, and decision-making throughout the project lifecycle.

PowerPoint Project Post-Mortem Template

Download the Project Post-Mortem Template for PowerPoint  

Proactively engage project stakeholders with this free, editable project post-mortem template for PowerPoint. This tool helps you and your team evaluate and reflect upon a project’s outcomes and lessons learned. This template features customizable slides where you can document project achievements, challenges, best practices, and improvement areas. With this template, you can craft a comprehensive post-mortem analysis that facilitates knowledge exchange, informed future project planning, and continuous improvement within your organization.

PowerPoint Project Summary Template

Download the Project Summary Template for PowerPoint

Use this PowerPoint project summary template to provide a concise overview of a project's key details, outcomes, and impacts. This dynamic, editable template consists of customizable slides where you can input project highlights, objectives achieved, key performance indicators, and key takeaways. By using this free template, you can design a striking and informative summary that effectively communicates the project's successes, lessons learned, and future recommendations for stakeholders and decision-makers.

PowerPoint Project Roadmap Template

Download the Project Roadmap Template for PowerPoint

This free project roadmap template for PowerPoint helps you visually depict your project’s strategic direction and timeline. This fully editable template includes customizable slides where you can input project tasks, phases, milestones, goals, key activities, and timelines. Try this template to create a clear and engaging roadmap that communicates the project's overall plan, progress, and key deliverables to stakeholders and team members.

PowerPoint SWOT Analysis Template

Download the SWOT Analysis Template for PowerPoint

Use this SWOT analysis template for PowerPoint to assess a project or organization's strengths, weaknesses, opportunities, and threats (SWOT). The template offers customizable slides where you can input relevant factors and analyze them within a structured framework. With this editable template, you can create a visually compelling analysis that facilitates strategic decision-making and identifies areas for improvement or potential expansion.

Find more resources to help you perform SWOT analysis, view our collection of 10 free SWOT analysis templates for PowerPoint .

Get the Most Out of Your Projects with Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.

Project Management Presentation Template

A project management presentation is used to describe your project in its entirety from the product itself down to process. Businesses can better explain their projects to key stakeholders with Beautiful.ai’s project management presentation example.  

Our customizable template has everything you need for a project management presentation like financial plans, organizational steps and project planning. A thoughtful project management presentation can help partners and collaborators align on project details to ensure all deadlines and expectations are met.  

Our project management template can also help you:

• Share additional resources with key stakeholders
• Act as a reference for project milestones and deliverables 
• Answer any questions regarding your product or processes

Use our template to create an effective project management presentation

A project management presentation can help you better collaborate with other teammates, but not without a clear story and seamless flow. Whether you need to outline your goals or communicate financial resources with your team, you can quickly bring your visions to life with these effective project management slides:

Pro tips to create a successful project management presentation

As you use this template to craft your project management presentation, keep these do’s and don’ts in mind:

There’s a lot to cover in these types of presentations. Use graphics like timelines, scatter plots, or bar graphs to make information more digestible and don’t be afraid to include relevant photos or videos of the product.

Stick to one topic or idea per slide. If you try to add too much content to one slide, you’ll overwhelm your audience. The focus should always be on the project and how it’s being managed.

There’s a lot of work that goes into a new project, so give credit where credit is due. Include a section that highlights the team driving the project forward.

If you need additional slides to compare data, display tables, share pull quotes, or display word clouds, add them to your presentation.

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Project Management PowerPoint Template

Number of slides: 10

Good Project Management sets in motion business activity and this pack provides a clear and easy-to-understand medium of communication. It includes all key points that need to be covered: Project Life Cycle Diagrams, Delivery Phases, Capital and Operational Expenditure, and more. Ensure that all stakeholders are well-informed with this simple and concise pack that can help you successfully and uneventfully deliver results.

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Free PowerPoint Template for Project Management Presentation

Life cycle slide.

This straightforward diagram showcases an easy to understand visualization of how the project is going to be carried through to completion. It covers all four standard phases that every project should follow; initiation, planning, execution, and closure. The Project Manager can easily present the plan of action and split the work into distinct and manageable phases.

Delivery Phases Slide

To ensure good tracking of the project, it is necessary to identify well-defined phases that give stakeholders an idea of how the project is progressing. This simple roadmap communicates concisely which are the identified stages and presents a clear timeline for the unfolding of events.

Easy Finance details with the CapEx and OpEx Slide

Delivering projects is all about bringing value to your business, so make sure the financing can be easily understood by all stakeholders. It is crucial to categorize the types of spending into Capital Expenditure, which increases the value of the business usually by acquiring more assets, and Operational Expenditure, which is required for the maintenance and upkeep of the business activities but adds no tangible value.

Good project management increases the value and efficiency of a business.

Make the most out of every resource and time available.

Clear communication is key for successful deliveries.

Having all parties and stakeholders well-informed is going to help the project run smoothly from start to finish.

Use easy to understand diagrams to keep errors to a minimum.

Ensure the people involved in the project remain focused and do not get lost in too many technical details.

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1045+ Project Presentation Template Collection For PowerPoint

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Project Closure Presentation PowerPoint Template

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What are project powerpoint templates.

Every piece of work is a project if planned to achieve a specific goal, and that is why every project needs management so that it can be completed within budget and on time. Project Management is divided into four major phases: Initiation, Planning, Monitoring, and Closure. Project initiation and planning define a project’s scope, roles, responsibilities, Project milestones, risk mitigation plan, etc., for the successful execution of the project. Project Monitoring ensures that the project is on track and highlights any issues, and Closure ensures that all project deliverables are high quality and provide support upon completion.

What Are The Functions Of The Project Management PowerPoint Template?

Project Management functions can be divided into five phases to complete and execute a project: The Initiation Phase, Planning Phase, Execution Phase, Monitoring Phase, and Closure Phase. The Project Management process is implemented to ensure cost controls, manage quality, and ensure the  project status template  is completed on time, within scope and budget.

What Are Project Presentation Templates?

A project presentation template is a presentation that communicates the plan, progress, and results of a project to stakeholders. It typically includes information on the project’s goals, tasks, timelines, budget, resource allocation, and any risk management that needs to be addressed. The presentation may also include information on the project’s overall status, next steps, and lessons learned. A project management presentation aims to provide stakeholders with a clear and concise overview of the project and its progress and to ensure that everyone is on the same page and working towards the same goals.

How To Create A Successful Project Presentation?

To ensure a successful project presentation, here are some tips to keep in mind:

• Know your audience:  Before you  make a presentation , consider the audience and what they need to know. Tailor the presentation to their interests, knowledge level, and communication style.
• Define clear objectives:  Identify the main goals of the presentation and what you want the audience to take away from it. This will help you focus on the essential information and avoid overwhelming the audience with irrelevant details.
• Use a clear and concise structure:  Use a logical structure for your presentation, with clear headings and subheadings. Use bullet points and short sentences to make your presentation easier to follow.
• Visualize your data:  Use  powerpoint charts , graphs, and other visual aids to make your data more accessible and easier to understand. Avoid using too much text and focus on the key takeaways.

By following these tips, you can ensure that your PowerPoint Project Presentation is successful and effectively communicates the information you need to share with your audience.

What Are Some Project Management Presentation Tools?

Many project management tools are employed to plan and implement projects. The most common tools are  Gantt Charts templates  and Work Breakdown Structures. These tools define project timelines and split major tasks into small, manageable tasks. Companies also use Microsoft Teams and Asana to track tasks and team performance.

Why Do Project Slides Matter?

Project Slides matter because project management consistently involves a lot of communication with the stakeholders. Whether it is the initiation, planning, execution, or closure phase, project management presentations become the default medium to communicate to the stakeholders and keep them on the same page.

What Should Be Included In A Project Slide Template?

A free project management PowerPoint template typically includes the following elements:

• Project Overview:  This section summarizes the project, including its goals, objectives, and deliverables.
• Project Scope:  This section defines the project’s boundaries, including what is and is not included.
• Project Timeline:  This section provides a detailed breakdown of the project’s schedule, including milestones and deadlines.
• Budget:  This section details the project’s budget, including estimated costs and any contingencies.
• Risk Management:  This section identifies potential risks and outlines plans for mitigating those risks.
• Communication Plan:  This section outlines the methods and frequency of communication between the project team and stakeholders.
• Closure:  This section details the steps that will be taken at the end of the project to ensure that all deliverables have been completed and the project is officially closed.

What Are Some Of The Commonly Used PowerPoint Project Presentation Samples?

Several project powerpoint presentation are commonly used in  business presentations . Here are some of the most frequently used project presentation examples:

• Project Kickoff:  This powerpoint presentation is delivered at the start of a new project to introduce team members, stakeholders, and project goals. It may include an overview of your project timeline presentation, objectives, and success criteria. A  Project Kickoff presentation  is one of the most important project presentations to bring all the stakeholders together.
• Project Plan:  This  slide deck  outlines the detailed project plan, including scope, resources, timeline, and budget. It typically includes a project roadmap, work breakdown structure, and resource allocation plan and keeps all the stakeholders aligned.
• Project Status Update:  This complete presentation deck updates the project’s progress, including completed tasks, ongoing activities, and upcoming milestones. It typically includes a timeline, budget information, and a summary of risks and issues.
• Project Closure:  This project presentation is delivered at the end of a project to summarize the results, lessons learned, and recommendations for future projects. It may include a project summary, stakeholder feedback, and a final budget report.

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Project Control Plan Of Action Ppt PowerPoint Presentation Complete Deck

Share a great deal of information on the topic by deploying this project control plan of action ppt powerpoint presentation complete deck. Support your ideas and thought process with this prefabricated set. It includes a set of twelve slides, all fully modifiable and editable. Each slide can be restructured and induced with the information and content of your choice. You can add or remove large content boxes as well, to make this PPT slideshow more personalized. Its high-quality graphics and visuals help in presenting a well-coordinated pitch. This PPT template is also a resourceful tool to take visual cues from and implement the best ideas to help your business grow and expand. The main attraction of this well-formulated deck is that everything is editable, giving you the freedom to adjust it to your liking and choice. Changes can be made in the background and theme as well to deliver an outstanding pitch. Therefore, click on the download button now to gain full access to this multifunctional set.

Project Tracking And Control Ppt PowerPoint Presentation Complete Deck With Slides

This Project Tracking And Control Ppt PowerPoint Presentation Complete Deck With Slides acts as backup support for your ideas, vision, thoughts, etc. Use it to present a thorough understanding of the topic. This PPT slideshow can be utilized for both in-house and outside presentations depending upon your needs and business demands. Entailing eighteen slides with a consistent design and theme, this template will make a solid use case. As it is intuitively designed, it suits every business vertical and industry. All you have to do is make a few tweaks in the content or any other component to design unique presentations. The biggest advantage of this complete deck is that it can be personalized multiple times once downloaded. The color, design, shapes, and other elements are free to modify to add personal touches. You can also insert your logo design in this PPT layout. Therefore a well-thought and crafted presentation can be delivered with ease and precision by downloading this Project Tracking And Control Ppt PowerPoint Presentation Complete Deck With Slides PPT slideshow.

Project Quality Monitoring And Control Ppt PowerPoint Presentation Complete Deck With Slides

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• Presentations
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How to Use PowerPoint for Project Management: Detailed Guide

If you manage projects, you know the value of strong project management. Project management is the art and science of steering work from start to finish efficiently. You can use project management PowerPoint slides to guide the process.

With project management, you'll set goals, develop expectations, and form a team. Then, you'll collaborate to track progress and march towards a successful conclusion. And the best tool to use for project management software might be one you already know - Microsoft PowerPoint!

In this tutorial, you’ll learn how to build a project management presentation using Microsoft PowerPoint. We’ll work with a template and craft project management slides in moments. This will be a key part of your project toolbox. As you work, think of ways to apply these ideas to present a project of your own. 

Jump to content in this section:

• Introduce the Project with a Project Plan Slide
• The Methodology Slide: Your Charter and Goals
• The Magic Behind a Project Presentation: Introducing the Team
• Staying on Track: Project Management Slides for Timelines
• SWOT Analysis: Mapping the Landscape in a Project Presentation
• Engagement: Gathering Feedback
• Collaboration: Working Together to Present a Project

Why Use PowerPoint for Project Management?

Project management is an essential part of business. Just as important are the tools you use for it. Project management software like PowerPoint is a leading example. By building a project presentation, you'll work together with a team to succeed in a project. 

Why should you build a project management PowerPoint? The advantages are many. We already defined the idea of project management. It’s the task of planning tasks to achieve a goal and tracking them in real time. What better way to do that than with a visual, collaborative app like PowerPoint?

Consider these key advantages for using PowerPoint projections for your projects:

• Stakeholder communication. Project management slides are shareable across the world. That makes it easy to connect with all interested parties.
• Visual tracking. Powerful visuals like charts and tables help you illustrate tough project concepts. Doing in a clear, easy-to-follow way is easy in PowerPoint, and it helps you keep others engaged. 
• Collaboration. PowerPoint is built for working together. You and your team can collaborate on slides in real time.
• Documentation. Project plan slide designs serve as useful documentation during and after any project. 

As you can see, Microsoft PowerPoint is your best friend as you present a project. Let’s dive in and learn how to build project management slides. 

The best way to begin is with a premium project management PowerPoint template from Envato Elements. Here, we’ll use the beautiful and versatile Project Management  template design. Download it today to follow along.

How to Build Project Overview Slide Designs Quickly (Step by Step)

With the template open, let’s get to work. We’ll work through several slide design ideas with new ways to present a project. But keep this in mind. Premium project management slides like these have dozens of layouts inside.

The key is to choose a few that best fit your project needs. We’ll look at several layouts that you should plan to include in your next project presentation. 

1. Introduce the Project with a Project Plan Slide

PowerPoint is powerful project management software! You can use it to build an array of project management slides on any topic. 

The first step is to introduce your project with a project plan slide. Slide #2 in our template is a great choice for this. As you can see below, it’s an About the Project intro slide. 

The text you see is merely a placeholder. All you’ll have to do is swap out this text for your own words. To get started, click into one of the text boxes and select the contents inside. Then, start typing! Fill in your own details.

To present a project well, a strong start is key. Don’t be too wordy here - the details, after all, come later. But be sure to add an eye-catching title. Then, briefly describe what you’ll be doing in the explanatory paragraph below. 

Finally, you might want to add an image. Photos in project management slides are very important. After all, they often are worth a thousand words! To add an image, find the placeholders on the left side of the slide.

Then, browse to an image stored on your computer. Click on it, then drag and drop it onto one of the placeholders.

The image will appear, sized, and scaled to fit perfectly! You can repeat this across your project plan slide to add these all-important visual aids. 

2. The Methodology Slide: Your Charter and Goals

Slide #3 is the place to dive deeper into your project. Think of it as a methodology slide. Here, you’ll specifically state what you want to do. And you’ll map out specific goals to accomplish it.

With a layout broken into sections, it’s easy to outline these key ideas. Be specific, but brief. Projects that become too complex risk going adrift with confused, varying expectations. Set specific metrics, keeping them to a small handful. Once again, you can easily drop them in by selecting the text boxes and adding in your own details.

When you’re finished, your project overview slide clearly informs your audience of your project scope and goals.  

3. The Magic Behind a Project Presentation: Introducing the Team

Projects are only as good as the team behind them. And your project presentation should acknowledge this. Early in your deck, be sure to introduce your key team members.

Also, make sure to always list their titles or main role in the project. After all, without context, a list of names doesn’t mean much by itself.

In our template, slide #5 has a handy organizational chart built in. As you can see, it’s easy to add your own team to the slide. When you do, audiences will instantly grasp the structure of your organization. They’ll understand who is involved in the project, and the roles each person plays. 

4. Staying on Track: Project Management Slides for Timelines

Successful projects have a defined timeline. These timelines help you track milestones and stay on pace to complete projects by a set date. But it’s often challenging to map these out on a project overview slide.

Fortunately, premium templates like this include robust methodology slide layouts like Gantt charts. With a Gantt chart, you can precisely illustrate tasks in each project. You can show off dependencies, and easily sequence tasks in logical order. 

You’ll find this feature on slide #15. As you can see, slides like this can’t be left out of a good project management PowerPoint. At a glance, readers can see the tasks needed to complete the project. They’ll know the key part they play and be able to intuitively grasp if a project is correctly on track. 

5. SWOT Analysis: Mapping the Landscape in a Project Presentation

A SWOT analysis is a hugely valuable asset in any project plan slide deck. SWOT is an acronym for Strengths, Weaknesses, Opportunities, and Threats. By examining each of these four aspects, it shows how your project fits into its competitive landscape.

A SWOT is vital in project management because it helps measure your chances for success. It also provides a clear picture of positive and negative externalities that impact the project. It’s an essential first step in PowerPoint projection slides. By clearly understanding your environment, you’re poised to succeed within it.

This template has several SWOT slides, like the one shown above. Perform these PowerPoint projection steps and map out your findings. Be prepared to engage with your audience, and brainstorm in real time. Building a SWOT analysis is an excellent way to develop stronger and more robust project goals to guide your future success. 

6. Engagement: Gathering Feedback

Any successful project presentation answers many questions during its course. But as you present a project, engagement is imperative.

No matter how strong your slide deck is, you must always collect feedback from your audience. Often, this comes in the form of questions at the end of your presentation.

Always offer time for questions and answers. That way, you can ensure that your core project presentation message is understood. You can provide clarity as you present. By engaging, you'll develop stronger ideas and tactics to successfully execute your project.

A slide like this should always go at the end of your project management PowerPoint. Think of it as a Q&A time with your audience. Transition from a narrative delivery to conversation. This way, you’ll truly engage project stakeholders and inspire them to join your journey. 

7. Collaboration: Working Together to Present a Project

You’ve just learned several key ways to present a project in PowerPoint! But here’s a final tip that you can bring to your own work. Don’t build project management presentation slides all by yourself!

After all, you’re working as part of a team. Enlist this team to help you craft even better project management slides. This way, you’ll leverage the very best that your group has to offer. Your slides - and your project - will surely benefit.

Fortunately, PowerPoint makes it very easy to collaborate as a global team. You don’t have to be physically present to contribute and work together in real time! As you build project overview slide designs, these features are your best friend. It’s a sure way to steer any project towards success.

The Best Source for the Top Project Management PowerPoint Templates (With Unlimited Downloads)

You’ve seen the value of sleek project plan slide designs. The best place to find these is Envato Elements. With thousands of PowerPoint themes to choose from , finding the perfect project management slides is a breeze.

The Elements offer is powerful. For a flat monthly rate, you’ll enjoy unlimited downloads of the full library of content. Along with PowerPoint slides, there are millions of stock photos, fonts, music, and more. All are included in the unlimited offer.

Find PowerPoint Templates

When you manage a project, don’t trust free project overview slide designs you might find online. Your project deserves the best, and the best it will get from Envato Elements. Embrace premium project management presentation designs and enjoy:

• Sleek project plan slide designs. You won’t waste time building slide layouts from scratch. Premium Elements templates are hand-crafted by designers with your needs in mind.
• Easy-to-use layouts. Not a PowerPoint expert? Or just pressed for time? Elements project methodology slide templates have you covered. Each one is easy to use, with helpful tutorial guides often included.
• Inspiring slide decks. Any project overview slide should be clear, concise, and to the point. Premium layouts help you with this. You can simply drop your own content into place.

As you can see, Envato Elements is the ultimate value for project management slides (and more) in 2023! Join today and explore the vast library. 

Build Project Management PowerPoint Slides Today!

You’ve seen the value of making a project management presentation in PowerPoint. When you use PowerPoint for a project plan slide, you’ll create deliverable reports that are clear and easy to understand. You can instantly highlight key details and share with project stakeholders.

A PowerPoint projection slide for projects also helps you stay on track. Think of project overview slide layouts as a way to document progress. You can set and track milestones and share this progress with your team and other stakeholders.

You can’t afford to miss out in 2023 and beyond. Use PowerPoint to build a project management presentation of your own today!

Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Appendix 1: Project Management PowerPoints

Chapter 1 [PPT]

Chapter 2 [PPT]

Chapter 3 [PPT]

Chapter 4 [PPT]

Chapter 5 [PPT]

Chapter 6 [PPT]

Chapter 7 [PPT]

Chapter 8 [PPT]

Chapter 9 [PPT]

Chapter 10 [PPT]

Chapter 11 [PPT]

Chapter 12 [PPT]

Chapter 13 [PPT]

Chapter 14 [PPT]

Chapter 15 [PPT]

Chapter 16 [PPT]

Chapter 17 [PPT]

Chapter 18 [PPT]

Celebration [PPT]

Project Management - 2nd Edition Copyright © 2014 by Adrienne Watt is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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10 Knowledge Areas of project management (PPT & PDF included!)

This blog is reader-supported. When you purchase something through an affiliate link on this site, I may earn some coffee money. Thanks! Learn more .

Knowledge areas are no longer covered in the PMBOK ® Guide – Seventh Edition . PMBOK 7 talks about the 8 project performance domains . Material on the Knowledge Areas can still be found in the PMI web guidance which members have access to, called Standards Plus .

This article reviews and explains the 10 project management Knowledge Areas from the PMBOK® Guide — Sixth Edition. You can view a PowerPoint of the Knowledge Areas and grab a PDF download below.

Knowledge Areas: Definition

What exactly are ‘Knowledge Areas’? And why are they so important they have capital letters?

PMI defines a Knowledge Area in the PMBOK® Guide — Sixth Edition Glossary like this:

An identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools, and techniques.

Basically, each Knowledge Area (which you might see abbreviated to KA) is a category of concepts and processes with a common goal. All the things you need to know and do for successful risk management, for example, are bundled under the Risk Management Knowledge Area.

The latest PMBOK Guide does not include Knowledge Areas, but if you’ve landed here because you’re working towards your Project Management Professional (PMP) exam, then you probably already know you are tested on more than what’s in the Guide.

Even if you aren’t in the PMI world at all, the Knowledge Areas give you a good grounding on what to know and do to keep your projects moving forward.

How many knowledge areas are there in project management?

According to the PMBOK® Guide — Sixth Edition, there are 10 Knowledge Areas. These are comprehensive and cover pretty much everything project managers do day-to-day.

However, as with any discipline that requires working with cross-functional teams, you may find in reality you need to draw on other areas in order to get the job done.

You’ll weave them all into your project management plan .

What are the project management Knowledge Areas?

The 10 Knowledge Areas of project management, according to PMI, are:

• Integration Management
• Scope Management
• Schedule Management
• Cost Management
• Quality Management
• Resource Management
• Communications Management
• Risk Management
• Procurement Management
• Stakeholder Management.

They appear in that order as there is some logic to how they map to the project lifecycle. For example, it helps to know the scope of a project before you plan the schedule. You need to know the resources before you communicate to them.

However, I don’t understand why Stakeholder Management is last — possibly because it got added in the PMBOK® Guide — Fifth Edition and was tacked on the end then. To me, it would make more sense to be addressed earlier.

Knowledge Areas PPT & PDF

You can view a super-quick overview of each of the project management Knowledge Areas in this Slideshare PowerPoint deck.

You can also download a PDF version of this presentation inside my project management resource library.

Let’s look at each of those in a bit more detail.

1. Integration Management

Project Integration Management is the hardest KA to get your head around because (in my opinion) it feels so vague.

The point of this whole Knowledge Area is to make it clear that everything about effective project management overlaps and needs to be managed as a holistic whole.

In other words, you can’t ‘do’ schedule management and ignore what the impacts of that might be on people, risk , communications, cost and the rest. This is the domain where you have to manage interdependencies between pretty much everything on the project.

I have always thought having a whole KA to make this point was excessive, but it is a really important concept.

The video below gives you an overview of what it’s all about.

2. Scope Management

This Knowledge Area looks at everything to do with managing project scope. Ultimately, the end result is that once you have worked through the relevant processes, you know what the project is going to deliver, as outlined in the project charter.

That includes requirements (full or as full as is appropriate at this point in time) or a scope statement and a work breakdown structure if you use one.

Tip: Don’t get hung up on creating a WBS. If it isn’t a helpful tool for you, in real life you don’t have to use it! But you will need to know about them if you intend to go for the PMP ® exam.

Project scope management is something you’ll do throughout the project, so you’ll keep returning to use your skills here every time there is a change. And good management here will help you avoid scope creep !

3. Schedule Management

Project Schedule Management is all about making a detailed plan to tell everyone when the project will deliver what is in the requirements.

Schedule management overlaps heavily with comms, as the timeline for the project is of major interest to stakeholders. It’s a key document that you’ll use to manage stakeholders’ expectations . You use it to track progress as well as keeping work moving along the critical path.

There are a number of different techniques for tracking schedule progress including earned value management and percent complete . There is a whole other PMI practice standard for scheduling , so this KA doesn’t have a ton of detail in about the ‘how’.

In this KA, you cover everything to do with defining the work required to deliver the scope, putting those tasks in the right order, estimating how long they will take to do and building the project schedule.

The domain also covers keeping the schedule up to date, and you might hear people refer to it as project time management (but don’t do that, it’s not accurate!).

You’ll often see schedule management and project cost management (see below) on project management job descriptions , because they are the technical skills employers want to know you can do.

4. Cost Management

Cost management is basically managing funding for project activities.

Under the umbrella of cost management, you will:

• Plan how much you are going to approach budgeting
• Estimate your costs
• Create the project budget
• Track and control the budget (using a budget tracking spreadsheet like this one ).

Many project managers on smaller projects don’t have the final say on how much money is allocated to their project, or final sign off on how it is spent. I think that’s unfortunate. If you are going to do the job, you should have authority to do it all.

However, I think many managers in the sponsorship role prefer to hold the purse strings themselves. It’s a shame, as they could delegate this to their project managers.

My personal feelings on whether you should have access to the budget and track project costs or not aside, do what you need to do to understand how your organization expects you to handle finances on your project.

Whether it’s you raising purchase orders and approving invoices or your sponsor, get the process clear in your own head so that funding isn’t a cause of delay.

5. Quality Management

It would be nice to think that quality was something formal covered on every project, but in my experience, and the experience of the project managers I mentor, quality isn’t often considered formally.

Obviously it depends on your project. If you are opening a factory that makes bricks, you want every single brick to adhere to quality criteria that make it safe for building works.

Many knowledge work-related projects don’t take the same regimented approach to quality. However, it’s an important Knowledge Area to be aware of and use as appropriate to ensure a quality result on your project.

Project Quality Management involves preparing a quality management plan with metrics, quality standards, quality assurance and a quality control approach. Then you implement the plan, carrying out quality-related tasks and making course-corrections as necessary to keep your project delivering the outputs you expect.

6. Resource Management

Project Resource Management is so important! It’s the domain where you work out what you need to get the project done.

Resources are typically people but could also be other things like:

• Equipment or vehicles
• IT hardware and software
• Materials like sand, gravel or other components
• Facilities e.g. an office you have to rent for the duration of the project
• Office gadgets like projectors.

I would count money as a resource as well. If you don’t have the funding, you won’t be doing your project.

This Knowledge Area covers planning how you are going to do resource management , estimating what resources you need, acquiring the human resources you need and ensuring the physical resources you’re using are available as necessary.

You’ll also track the utilization of resources and take corrective action if necessary — for example if you’re getting through your resources at a quicker-than-planned rate.

The Resource Management Knowledge Area also covers developing your project team and managing the team.

Developing the team means:

• Helping them improve their skills
• Ensuring they can work together effectively
• Creating an environment where the team can do their best work.

Managing the team means:

• Tracking individual performance against planned work
• Providing them with feedback on their contributions
• Resolving problems individuals may have
• Managing starters and leavers in the team so the team stays cohesive and changes don’t affect project performance.

That’s actually quite a lot for a project manager to do, especially if the people don’t work directly for you. Just do your best and be aware that you set the tone for the team’s culture.

Teamwork is so important , so focus on what you can do to make your project team a great place to work. Keep morale and enthusiasm high.

Read next: Team building ideas: Online scavenger hunt

7. Communications Management

In this Knowledge Area, you:

• Create a communications management plan
• ‘Do’ communications i.e. carry out your plan, send briefings out, give presentations or whatever
• Monitor the success (or otherwise) of those
• Make changes as appropriate to ensure your next communications are effectively received and acted on.

Project communications management is a huge part of my work as a project manager. It’s something I’m focused on all the time, from the smallest conversations with the team to the most formal press releases and staff briefings.

There’s lots of information about how to do project comms on this site, so use the search bar and have a look if you need more tips.

8. Risk Management

There’s a whole PMI credential on risk management, so that tells you risk management is a big deal for project managers.

The Project Risk Management Knowledge Area covers an adequate overview of what you need to do to manage risk on your project. If you want more detailed guidance, there are plenty of books on the subject.

Within this KA, you’ll be:

• Planning how to manage risk on the project and creating a risk management plan
• Identifying risks
• Analyzing risks (both qualitatively and quantitatively)
• Planning the risk response based on your analysis
• Carrying out the risk response activities
• Monitoring risk to check the success (or otherwise) of your response activities, and taking action as necessary.

Basically, that’s the risk management process in a nutshell. You’ll be managing potential risks the whole way through the project lifecycle. Anyone can raise a risk or take action to manage a risk, and it’s normally technical subject matter experts who own risk actions.

Risk management is a team effort and this is a KA you’ll be using over and over again until it becomes second nature.

9. Procurement Management

If your project isn’t buying anything, you can skip this whole Knowledge Area in real life, although you’ll need to know it for the PMP ® exam.

In the Project Procurement Management Knowledge Area, you:

• Plan the procurements required and create a statement of work
• Plan how you will make decisions about vendors
• Carry out the procurement exercise to select a vendor
• Manage the relationship with the vendor while they do the work
• Close the procurement contract at the end of the work.

Depending on what you are buying, and the type of organization you work in, you may have access to a specialist Purchasing team who can help with all of this. Use the in-house procurement process if you have one because there is a lot of contracting involved and those negotiations can be quite challenging if you aren’t used to being in that environment.

Recommended CAPM and PMP Prep Books

• The PMP Exam: How to Pass on Your First Try by Andy Crowe
• PMP Exam Prep by Rita Mulcahy
• CAPM Exam Prep by Rita Mulcahy
• A Guide to the Project Management Body of Knowledge (PMBOK®) Guide from PMI
• The 50 PMP Exam Questions Everyone Gets Wrong by Cornelius Fichtner

10. Stakeholder Management

Project Stakeholder Management is my favorite Knowledge Area because I believe that projects are done through people.

I also believe that managing people is a slightly arrogant way to think about the work we do in this domain, so it’s preferable to think about it as stakeholder engagement.

In this KA you:

• Identify the people involved and affected by the project objectives — the stakeholders
• Plan how you are going to engage them in your work: create a stakeholder engagement plan
• Manage the activities you are going to use to engage them, and gather feedback on whether the activities were successful or not.
• Act on the feedback to improve your stakeholder engagement work for next time.

This is also the area of the project where you are likely to have the most challenges, because people don’t act the way you sometimes expect them to. You’ll be dealing with conflict , negotiating, managing office politics.

For me, this is the most interesting part of project management and can also see you at the table with the most senior managers in the company.

This is also the domain where you are likely to be planning change management activities, if you don’t have a dedicated business change manager on the team.

So it’s worth spending some time learning the tools and techniques to support how you get work done through others, because they are so critical to your success and the project’s success!

Knowledge Areas Mnemonic

Struggling to remember all of this, in the right order? This video from covers five quick ways to memorize the 10 Knowledge Areas in the PMBOK Guide — 6th Edition.

How Knowledge Areas link to process groups

Knowledge Areas are one thing to learn about, but you’ll also need to swot up on project management process groups if you are planning to follow the PMI ways of working.

KAs flow through all the process groups, although obviously when you are doing project planning and scheduling, the Schedule Management guidance in the KA is most relevant. Then you’ll use it again later when you come to revise your schedule.

It might seem complicated at first, but project management processes are pretty straightforward once you’re in them, and even if you don’t use PMI processes, other standards, methodologies and guides have similar.

Both the processes and the knowledge areas are used for project planning, as you combine everything (skills + process) to keep the work moving forward.

• There are 10 project management Knowledge Areas, according to the Project Management Body Of Knowledge® Guide — Sixth Edition
• They cover the major domains you need to know and use as a successful project manager
• You might not use them all on each project
• You’ll need to know them all for the PMP ® exam.

Now you know about the Knowledge Areas, you’ll also want to spend some time thinking about the practical skills you need as a project manager, things every project manager should know but that aren’t always taught on courses or in books!

Take a look at the 10 things project managers should know that go beyond the ‘simple’ textbook understanding — those are the skills to work on next.

Join the free resource library to receive the Knowledge Area presentation as a PDF. Sign up here , I’ll message you back a link where you can download the templates.

Project manager, author, mentor

Elizabeth Harrin is a Fellow of the Association for Project Management in the UK. She holds degrees from the University of York and Roehampton University, and several project management certifications including APM PMQ. She first took her PRINCE2 Practitioner exam in 2004 and has worked extensively in project delivery for over 20 years. Elizabeth is also the founder of the Project Management Rebels community, a mentoring group for professionals. She's written several books for project managers including Managing Multiple Projects .

PROJECT CONTROL

Sep 16, 2014

1.17k likes | 2.44k Views

PROJECT CONTROL. Project Control Defined Types of Control Systems Need for Balance in Control Systems Control of Creative Efforts Changes and Change Control. Project Control Defined. CONTROL: The act of reducing the difference between plan and reality

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Presentation Transcript

PROJECT CONTROL • Project Control Defined • Types of Control Systems • Need for Balance in Control Systems • Control of Creative Efforts • Changes and Change Control

Project Control Defined • CONTROL: The act of reducing the difference between plan and reality • The last element in the plan-implement-monitor-control cycle • Uses the information from the monitoring process to get and keep a project on track

Control Can Be Complicated • Performance, cost, and schedule issues all have a human element • Symptoms are obvious, but root causes never are • “Messes” vs. “problems” • Hard to separate random events from systemic difficulties

Two Fundamental Purposes of Project Control • Regulate project results through alteration of activities • Efficiently use and protect organizational assets

Asset Conservation Has Three Aspects • Physical Assets • Maintenance, inventories, security protection • Human Resources • Managing acquisition, development and performance of people • Financial Resources • Budgets, audits, financial ratio analyses • The concept of “due diligence”

Purpose of Control • To make the actual meet the plan • The Process • 1. Identify key performance areas • 2. Set standards • 3. Measure performance • 4. Compare • 5. Take corrective action

Three Types of Controls • Cybernetic controls • “Steering” • Key feature: automatic operation • Go-no go controls • Most common project control • Test that predetermined specifications have been met • Post controls • After the fact

A Cybernetic Control System, Figure 11-1

Typical Paths for Correction of Deviation, Figure 11-2

A 2nd-Order Feedback System, Figure 11-3

A 3rd-Order Feedback System, Figure 11-4

More on Go-No Go Controls • Based on project plans, budgets, schedules • Can be periodic or milestone-driven • Both are essential • “Phase-gated” criteria are hurdles that must be passed to go to next project stage • Common terms: “exit criteria,” “milestone decisions,” “system maturity models”

Sample Project Status Report, Figure 11-5

Components of Post Control Process • Benefits future projects more than the present one • See Project Auditing in Chapter 12 • Four parts • Project objectives • Milestones, checkpoints, budgets • Final report on project results • Recommendations

Some Desirable Control System Features • Flexible, able to adapt to unforeseen events • Cost effective (control value > control cost) • Useful and ethical • Accurate, precise, timely • Simple and maintainable • Fully documented

Critical Ratio • Critical ratio = actual progress X budgeted cost scheduled progress actual cost • I.e., CSI = SPI X CPI, as in Chapter 10 • Indices and ratios greater than 1.0 are favorable

Critical Ratio Control Limits, Figure 11-8

Cost Control Chart, Figure 11-9

Effective Control Systems Must be Balanced • Balance means • Measuring both tangibles and intangibles • Looking at both long-term and short • Keeping flexibility in the system • Addressing human factors • Focusing on correction, not punishment • Optimizing control, not maximizing it

A Question of Balance • Too little control? • Too much control? C Control $ C Mistakes Amount of Control

Control of Creative Activities • Controlling “knowledge work” is difficult • Three tools • Progress reviews • Reassigning people • Control of resource inputs

Controlling Changes and Scope Creep • Changes can drive higher costs and stretched out schedules • So controlling them is an essential project management task • A formal change system is a must for project control

Five Principles of a Formal Change Program • All contracts specify formal change process • All changes require formal change order • All change orders approved in writing by client and project organization • Project manager is always consulted • The approved change order becomes part of the master plan

Changes and Change Control • Remember the last step of the control process: Take corrective action, so that the actual matches the plan • Two Types: Business and Technical Changes

Business Changes • Business-related • Driven by such things as: • Spec relief • Deliverables changes • Funding shifts • Schedule changes • Acts of God • Subcontractor changes

Technical Changes • Technological issues, such as: • New technologies • Laws of physics • Competitor response • Changes in client requirements (real or political)

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How to Create a Successful Project Presentation

Written by: Unenabasi Ekeruke

You’ve spent time working on a project that could be a potential game-changer for your company or client. Now you’re buzzing to present it to your team, investors and other key stakeholders.

Creating and delivering project presentations can be nerve-racking and you probably have one question running through your mind.

How do you get the decision-makers to understand your project or secure their buy-in?

Considering that some companies have had about 12% of failed projects in the past year, you want to create presentations that are not only convincing but memorable.

With the right project presentation deck, you can win and keep your audience’s attention long enough to explain project details and why it’s sure to succeed.

Not sure how to create successful project presentations? We’ve got you covered.

This article will show you how to set project goals and create winning presentations that take your project to the next level.

Here’s a short selection of 8 easy-to-edit project presentation templates you can edit, share and download with Visme. View more templates below:

Let's get to it.

1 Set Goals for Your Project

Before you dive into the main details of your project presentation, you want to answer these questions:

• What is your project set out to achieve?
• Why is it important for you and your team to achieve your set goals?
• How do you plan to communicate your goals to your audience?

If you have to make long guesses before answering these questions, you’ve got a lot of work to do.  

Here’s what you should know. Beautiful or well-articulated project presentations aren’t a substitute for project planning. Without clear goals, your project is already set up to fail. And your investors might think, “why bother listening?” 

Many project managers tend to rush through the goal-setting phase, but we don't recommend this. That’s because you could be setting yourself up for failure.  

Once you clearly define your project goals, you can get stakeholders to buy into them. 

Now the question is, how do you set goals for your project and achieve them? One way to do that is by using the SMART goal setting method. 

Setting SMART Project Goals

SMART is an acronym that stands for S pecific, M easurable, A chievable, R elevant and T ime-Bound.  

SMART goals are a staple for planning and executing successful projects. It takes a deeper look into the finer details your audience care about, such as:

• Project plan and schedule,
• Project timelines,
• Milestones, 
• Potential roadblocks and more

For example, let's say your project aims to improve customer experience on web and mobile devices. Notice this example describes the end goal. But it doesn’t specify how you’ll work to enhance customer experience. 

Here’s how using SMART goals provides direction for your planned project. 

When setting your goals, be clear and specific about what you want to achieve in the end. 

A specific goal could be: “We want to build a responsive website and mobile app for our company to improve customer experience. This project will require inputs from our product design, software and marketing department”.

Measurable  

During your presentation, you'd have to answer questions like:

• What metrics will you use to determine if you meet the goal? 
• How will you know you’re on the right track? 

Having metrics in place will help you evaluate your project. Plus, you’d be able to monitor progress and optimize your project to achieve better results.

It doesn’t matter if you’re planning a short-term or long-term project. Ensure you set metrics and milestones that count towards your goal.

From our earlier example, a measurable goal could be to have: 

• Over 100,000 mobile app downloads on Google Playstore and Apple App Store. 
• A 20% bounce rate on your website and a 15% conversion rate on mobile and web. 

Attainable  

One of the most critical questions you want to ask during goal-setting is, “Can we achieve our set goal?” Do we have the resources to accomplish the goal within the available time frame? 

If the answer is no, then you’d have to consider what it would take to achieve those goals. This may require adjusting your goals or the resources needed to achieve your goal. 

Although it’s okay to be ambitious, you should also be realistic.  For example, getting 200,000 app downloads in one week could be overly ambitious if you’ve just launched your app. However, if you set out to achieve that goal in three months, that could make your project practicable. 

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Your project goals need to align with your broader business goals. Are your goals relevant to the growth and success of the company?  Are they worth allocating resources for?

For instance, if your company is B2B and doesn’t plan to expand to the B2C market, launching an e-commerce website would be an irrelevant goal. 

Time-Bound  

Regardless of your project type and size, you should set time frames. Setting target dates for deliverables creates a sense of urgency and motivates you to hit your goals. 

From our example above, a time-bound goal could be “We aim to achieve 100,000 mobile app downloads and a 15% conversion rate by the end of the fiscal year. Our company will launch the mobile app by Q3 with a robust marketing campaign that will run through the end of next fiscal year.”

Setting SMART goals doesn’t have to be a challenging task. Use the template below to set project goals that position your business for success. 

Communicate Project Goals to Your Team Members 

After you've set your goals, your team will play a key role in helping you achieve them. So you ensure they understand these things: 

• Why the project goals are in place
• What it's supposed to deliver for your business and customers
• How their role, team and department contributes to the success of the project

Unless you’re clear on this, the project can derail and move in all sorts of unwanted directions. 

Rather than slam the goals you’ve set on your team, make it a collaborative effort.  Spend time talking to your team and stakeholders about the project goals. 

Don't limit your communication to people within your department. You can reach out to people in other departments like sales, operations, finance, etc., to see how well your goals align with theirs. 

To give your team a better understanding, you can communicate your project goals in a variety of ways, including:  

• Visuals (videos, images, charts, infographics, etc.)
• Verbal presentation
• Documentations

By doing that, you’re sure to get their valuable feedback, buy-in and commitment to the project. Plus, getting your team on board with your project plan will up your chances of successful execution.

2 Lay Out Your Project Plan  

Once you’ve set your goals, the next big step is to outline how you'll achieve them. An excellent place to start is by organizing your project into an actionable plan and steps for execution. 

You might wonder why this step is important for creating a successful project presentation. 

Whether you’re planning a small or big project, writing a detailed plan, structure and layout puts everything into perspective. It eliminates vagueness and helps your audience grasp the project roadmap without missing the points.

Your project plan should contain the technical and non-technical project details. Therefore, you want to give yourself an edge by using a project presentation template that clearly explains all the activities and steps. 

Not only that, your presentation structure should be simple and easy to follow.

Depending on the project type, your plan could include key details such as:

• The goals and objectives you've outlined earlier
• Your project scope, methodology and framework
• Project milestones, deliverable and acceptance criteria
• Project schedule and timelines 
• Resources and budget estimates, etc. 

There's no hard and fast rule for laying out your project plan. However, if you want to create a memorable plan that will keep your audience engaged, you could break it down into three parts, including:

Introduction

• Conclusion and key takeaways

Your introduction should provide a brief overview of what you’re going to talk about and why it’s relevant to your audience. You could start by writing down the project name and the executive summary. 

Think of your executive summary as an abridged version of the project plan. 

If your audience read only your executive summary, would they have all the information they need about your project? If the answer is yes, your executive summary has served its purpose. 

The length of your executive summary will depend on what you intend to cover in your project plan.  However, we recommend keeping your executive summary one or two pages long.

You can include key information such as:

• Objectives of the project
• Key points of the project plan 
• Results, conclusions and project recommendations

Keep in mind that not everyone will have the time to dive into the details of your project plan.  

Having a snapshot of your project brings clarity to key stakeholders and collaborators. It also enables people who aren't actively involved in the project to understand it at a glance. 

Ready to create your own presentation in minutes?

• Add your own text, images and more
• Customize colors, fonts and everything else
• Choose from hundreds of slide designs and templates
• Add interactive buttons and animations

The body of your project plan is where you have the full project details and everything relevant to its success.

Here you can break your project into deliverables, tasks, milestones and schedules (start and end dates). 

Ensure you precisely define the resources you need to complete the project, including finances, team, time, technology, physical resources and more.

This is the part where you sum up your project plan with key takeaways. Your conclusion should include what you expect from your audience, including key action points and next steps.

Writing your intro, body and conclusion may sound like a lot of information. But instead of writing multiple pages of text, incorporating visuals can make your project presentations more effective.

By using images, videos, infographics and charts , you can capture all the vital information and help your audience understand your message better. 

Visme presentation templates are effective for visualizing different sections of your project plan. They are professionally designed and easy for anyone to craft high-quality project plans that keep their team on track. 

Use the project plan templates below to kickstart your project planning process.

3 Outline the Problem and Solution

You've just spent time crafting your project action plan. Now it’s time to communicate your project plan and goals with your audience.  

Project presentations are a lot like sales pitches. Whether you’re presenting your project plan to clients or creating a pitch deck for investors, your job is to keep your audience hooked right from the start till the end.

One of the most potent ways of grabbing your audience's attention is by highlighting their pain points. 

It’s not enough to have beautiful slides that showcase your amazing product features and project activities. 

Make sure you set up your project presentation to:

• Outline your audience pain points
• Emphasize how your project, product or service works to address their pain points
• Explain how they’ll benefit from using your product or investing in your project

In a nutshell, your audience should have a clear insight into how your project makes their life better. When they’re clear on this, they’ll most likely listen to the solutions you bring to the table and take the desired action.

Don’t make sweeping assumptions about your audience. 

If you’re looking to get them on board, dedicate a slide to discuss their problems and solutions. Make them understand how your project benefits them.

Not sure what your audience's pain points are? Go ahead and do these things:

• Run a persona survey or interview existing customers. This will help you build a data-driven user persona that you can use for all types of business and marketing decisions.
• Talk to your customer support and success team. They have close relationships with your customers, so they know their challenges and what they want. If they don’t know these things, do them a favor and create a customer success program . 
• Interact with your community, ask for feedback and involvement. The more you engage with your consumers, the more you understand their challenges, work toward solving and get them invested in your brand.
• Keeping an eye on relevant social media trends,  Twitter hashtags, Facebook trends 
• Join relevant online forums like Quora, Reddit, Stack Exchange, etc. 

RELATED: How to Write an Effective Presentation Outline

4 Keep Your Presentation Slides Short

When creating project presentations, prioritize quality over quantity. Be sure to keep your slides short and simple. When you do this, your audience will be glad you value their time. 

Remember, this isn’t the time to slam your audience with lengthy and irrelevant jargon. Instead, keep your slides on topics and hit the main points without the boring and unnecessary details.

Here’s why you need to keep your presentation brief:

• Concise presentation slides are not only powerful, but they are also memorable.
• Studies have shown that during project or business presentations, attention levels drop sharply after 30 minutes . By creating lengthy presentations, you risk losing your audience's attention halfway. 
• Nobody wants to sit and watch you flip tons of slides for hours. With shorter slides, you can capture your audience's attention and get them to focus on the message.
• Most people might have limited time or have short attention spans. So they’d want to quickly digest information and move on to the next best thing. 

How do you keep your project presentations short? 

• If your slide doesn’t add value to your presentation, it shouldn’t earn a spot on your deck.
• Supercharge your slide deck with captivating visuals that capture more information 
• Adopt proven methods for preparing your slide

For example, the 10/20/30 rule by Guy Kawasaki is one of the most popular methods used by experts. The rule recommends using ten slides for 20 minutes presentations (about two minutes per slide). It also specifies using a font size of at least 30 for text.

This will enable your audience to digest the messages on your screen while you’re talking. 

Keep in mind that this isn’t an iron-clad rule for presentation. There are other rules such as Pecha Kucha method , Takahashi method, Lessig method, etc. You can adapt any of these rules to suit your project presentation needs.

5 Use Less Text and More Visuals 

Another great way to keep your slides brief yet interesting is using less text and more visuals. 

Remember, your slide should aid your verbal presentation and not replace it. So you want to avoid crowding too much information on one slide. 

Cluttering your presentation with too much text could: 

• Overwhelm your audiences and bore them
• Shift your audience's attention to the text, making your presentation less effective.

Instead, use one slide to present each idea. Marketing guru Seth Godin recommends no more than six words per slide .

People retain more information when it’s presented in bite-size chunks and visuals. This applies to B2B, B2C audiences, project managers and corporate executives.

About 59% of business executives say they’d rather watch a video about a topic than read about it. Hence the need to supercharge your project presentation with compelling visuals that capture and bring your audience’s attention right where you want it. 

Steve Jobs’ MacWorld Keynote presentation in 2007 is an excellent example of how to enhance your presentation with compelling visuals. 

During the presentation, Steve Jobs used live and interactive visuals to show how the iPhone 1 works. 

Read on to learn more tips on creating engaging presentations that will wow your audience. 

With Visme's presentation maker , you can make stunning project presentations with a rich blend of text and compelling visuals. Hook your audience and inspire action with stellar project presentation templates like the one below. 

6 Use Quality Visuals, Diagrams and Presentation Aids

Visuals are important for making successful project presentations. Beyond grabbing the audience’s attention and keeping them engaged, viewers recall 95% of a message when presented in visual form. But when shared via text, they retain only about 10%. 

There are many types of visual aids you can use in your presentations, including:

• Graphs and charts
• Heat and choropleth maps
• Scatter plots 
• Screenshots and more

Using images and videos will up your chances of getting audience engagements and positive responses to your call-to-action (CTA).  

Gantt charts , whiteboard drawings and mind maps are ideal for visualizing early-stage project designs. You can use charts, diagrams, maps and trees to present the project architecture for technology-related projects. 

If you’re working on product development projects, consider adding sketches, flowcharts , models and prototypes to your slide. 

Pie charts are excellent for showing percentages. Vertical bar charts indicate changes over time, while horizontal bar charts help you compare quantities. 

Infographics are perfect for visualizing data and explaining complex information like market trends.

Here’s the interesting part. Visme has the tools you need for every job. The software allows you to add different visuals, infographics, charts and graphs to your deck and customize them to suit your needs. 

You can change design, text and background colors, add or remove legends, animate charts, etc. 

You can also use maps to represent geographic information. Or, use progress bars, thermometers, radials and widgets to visualize stats and figures as shown in the template below.

When adding visuals to your slide, don’t go overboard. Stick to a minimum of two images per slide. In addition, make sure your visuals are relevant to your project presentation.

While designing your presentation slides , always stick to high-quality visuals.  Blurry or low-resolution images or videos can be a major turn-off for viewers. 

With high-quality visuals, your presentations will be crisp and clear, even on large screens. 

The slide below is an excellent example of how to power your presentations with compelling visuals.

7 Pay Attention to Design 

Want to create impressive presentations that pop? If the answer is yes, you need to pay attention to your design details. Your design can make or break your project presentation. 

Whether you are an experienced designer or a novice, design tools like Visme give you an edge. You can create compelling presentation designs for your business in a few minutes.

The beautiful thing is that you don’t have to break the bank to make stunning project presentations. You'll find beautiful ready-made templates and millions of stunning royalty-free images for your slides. 

Here are tips you should consider while designing your slides.

Use the Right Color Combination 

If you want to make your presentations appealing, use color moderately. 

We get it; everyone loves color. But using too many colors can make your presentations look chaotic and unpleasant.

Your color choice can influence how your audience grasps and responds to your presentation. A general rule of thumb is to pick colors that evoke positive emotions in your audience. 

For example, warm colors like yellow, orange and red convey feelings of excitement and positivity. On the other hand, cool colors (blue, green and violet) reflect an aura of calmness. 

When combining colors, aim for a balanced color scheme. For example, if your slide or image background is dark, your text and design elements should have bright colors. This contrast will make your project presentation legible and visually appealing.

You can learn about color psychology and how to use it in your next presentation design by watching the video below. 

Use Clear and Consistent Typography 

Optimizing your typography can make a difference in how people perceive your message. So you want to make sure your slide looks organized, professional and sends the right message. 

Here’s how you can make this happen:

• Use fonts that embody the spirit of your brand
• Keep your text styles consistent throughout your presentation. We recommend you stick to a maximum of three fonts.
• Avoid fancy fonts and tiny text that strain the reader's eyes. Rather use fonts like Arial, Time News Roman, Calibri and other legible fonts suited for small and large screens. 
• Use a font size of at least 30 for the body text and 36 for titles.

In addition, remember to present your text using the color scheme we mentioned earlier. This will keep your text visible over your background. 

Take a look at this slide from one of our presentation templates. Notice how the design, fonts and color combination blends in to make the visuals pop. 

8 Start With a Presentation Template

Whether you’re a newbie or pro, creating project presentations that pack a punch can be time-consuming.

Let’s say you’ve got a deadline looming. You’d have to deal with writing your project outline, preparing your slide notes, designing your slides, sourcing and incorporating visuals and more. 

Handling these things from scratch could slow you down or make your presentations untidy. 

Using presentation templates could save you from all the stress. They help you make professional-looking project presentations fast and easy.

Since the slides are pre-designed, you’ll find a place to insert every possible piece of content you need. Be it a progress bar, chart, graph, table, video or image, the design is right there. 

All you need to do is type your content, input data or insert the image. And boom, your presentation is ready to go. 

In addition, using presentation templates offers brand consistency in terms of font, style, layout, colors and overall design. You can customize and share templates with your project team to keep your presentations uniform. 

The title and main body slide, image and chart layout and fonts are set in the template. Therefore formatting your slide becomes a breeze—no more messy or cluttered project presentations. 

Visme has a wide selection of templates designed to make your presentations shine. You’ll find millions of pixel-perfect graphics, icons, design elements and professionally designed templates for any purpose, industry and project type. 

Regardless of your skill level, you can customize your templates like the one below. Just add your content and your project presentations will be ready in a few minutes. 

9 Present Your Project Like a Pro

If you follow all the tips we shared above, you’ve probably got the perfect project presentation on paper.  Great stuff, but your job isn’t done yet. 

Your delivery is the final piece of the puzzle, and you’ve got to make it count. 

Here’s the thing. Your presentation could flop if the delivery isn’t convincing. Hence the need to plan your delivery and drive your message across with passion and enthusiasm. 

Here's how to deliver project presentations that leave an impact.

Practice Makes Perfect 

Did you know that Steve Jobs used to spend two days prepping for presentations? Yes, you read that right. 

Practice is one of the key steps to nailing your delivery. 

You can practice by reading out loud in your quiet space. While you’re at it, make audio and video recordings and watch them repeatedly.

Ask your friends and colleagues to serve as a test audience and give feedback on your presentation.

This run-through will help ensure your presentation captures the main points within the allotted time. It will also help you maintain the correct body posture during your project presentation. 

Make time to check if the equipment is working and get familiar with the settings and operations. This is especially important if you plan to use video or audio in your slides.

Start With a Strong Opening 

Your audiences could have short attention spans, so make those first moments count. With solid openings, you can hook your audience and set the mood for a successful presentation. 

Steve Jobs’ 2005 Stanford commencement speech at Stanford is an excellent example of having a solid opening. With over 4 million views on YouTube, it’s one of the most memorable and watched speeches in history.

Notice how he hooks the audience with powerful anecdotes about his life, beginning from dropping out of college. And then, he goes on to share the lessons he learned in his early days at Apple, losing his job in 1985 and reflections on death. 

Here’s how to make an excellent opening speech that grabs the audience’s attention and convinces them you’re worth listening to:

• Ask a question
• Tell a compelling story
• Share mind-blowing facts and statistics
• Show captivating video and visuals that spark curiosity 
• Open your presentation with humor 

Be sure to tailor your opening hook to your audience. To make this effective, it’d help to know about your audiences, including their likes, dislikes, cultural and ethical dispositions, etc.

If you want to learn more about making captivating presentation openings and more, read our guide on starting a presentation .

While presenting your project, focus on your audience’s needs. By doing this, you’ll build an emotional connection and drive action. 

However, don’t go overboard. Be genuine and focus on getting the points across to them. This way, you’ll gain their trust and build excitement about your project. 

Keep in mind that everything may not go as planned. It’s best to have backup materials and be flexible enough to make necessary adjustments. Preparing for unexpected events will give you more control over them.

End Your Presentation on a High Note

After you've delivered a fantastic presentation, make sure you wrap it up in a memorable way. Doing this will leave a lasting impression and nudge your audiences to take action. 

One way to end your project presentation is to use a powerful call to action. 

You can also tell memorable stories, summarize the main points and highlight compelling figures about the project. 

For example you can mention some really intriguing figures like: 

• Expected growth rate, return on investment and profit margin
• Potential company valuation in the next five to ten years. 
• Projected earnings and market position etc. 

The goal is to hype your audiences and stimulate them to take action.  

You can check out our other article to learn more about ending your presentation on a great note. 

Get To Work: Create Powerful Project Presentations With Visme

Creating a successful project presentation starts with setting your goals and having a clear plan to achieve them. It also requires crafting compelling content, paying attention to design and excellent delivery.  

If you’re going to close those deals, you need a solid pitch deck to explain your project details and why it will succeed. We recommend using an intuitive project presentation software like Visme . 

Visme is the perfect design tool for creating stunning and engaging project presentations .  With Visme, you’ll have access to a wide range of features and tools to help bring your project ideas to life.  

The tool has hundreds of presentation templates, design elements, font styles, built-in stock images and videos, data visualization tools and more to make your project presentation a hit.  You can download your design in different formats and share it across multiple social media channels. 

Now you have all the tips and tools for nailing your next project presentations. Go ahead and make it memorable with Visme's project presentation software.

Create beautiful presentations faster with Visme.

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About the Author

Unenabasi is a content expert with many years of experience in digital marketing, business development, and strategy. He loves to help brands tell stories that drive engagement, growth, and competitive advantage. He’s adept at creating compelling content on lifestyle, marketing, business, e-commerce, and technology. When he’s not taking the content world by storm, Unenabasi enjoys playing or watching soccer.