application letter for director for leave

For enquiries call:

+1-469-442-0620

Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

Something went wrong

Leave Application Email to Your Manager | 23 Examples

eave request email to manager | Most professionals, at some point, will need to take time off from work. Regardless of the reason—be it for personal matters, health issues, or vacation—it is crucial to draft a proficient leave application email to your manager. This not only shows respect for the company’s procedures but also increases the likelihood of your leave being granted without hassle. Here’s how to go about it:

Table of Contents

Leave Application Email to Your Manager | Tips

Understand Company Policy Before you draft your email, review your company’s leave policy. Make a note of how much leave you are entitled to, the notice period required, and if you need to provide any specific documentation.

Plan Ahead If possible, plan your absence at a time when it will cause the least disruption. Avoid peak business times and make sure you give enough notice, in line with company policies.

Keep it Professional Compose your email in a professional tone. Your email should reflect the same level of professionalism as any other business correspondence.

Be Clear and Concise Clarity is crucial. State the type of leave you are requesting and the exact dates of your departure and return. Keep it brief and to the point.

Provide a Reason While you don’t have to share all the details, providing a clear reason for your leave can prevent any unnecessary speculation and clarify the importance of your request.

Now, let’s put all of this into a structure. Here’s a basic template you could use:

Leave Application Email to Your Manager | Leave Application Email Template

Subject: [Type of Leave] Leave Application from [Your Full Name] for [Dates]

Dear [Manager’s Name],

I am writing to formally request a [type of leave – personal, sick, vacation, etc.] leave. I would like to request leave from [start date] to [end date], totaling [number of days] days of absence.

[In this part of the email, briefly mention the reason for your leave. If the leave is for medical purposes, state this fact. If personal, you may decide how much information you feel is appropriate to disclose.]

I have ensured that my current projects and responsibilities are accounted for during my absence. [Name of a colleague] has kindly agreed to oversee my work during this period. This will ensure a smooth transition and prevent any disruption in workflow.

Should I need to be contacted for any reason, I am available via email, and [mention any other possible communication method if necessary; otherwise, omit].

I would appreciate your understanding and support regarding this matter, and I am hopeful my leave can be approved as requested. Please let me know if further information or a discussion is required.

Thank you for considering my application. I look forward to your response.

Best regards, [Your Full Name] [Your Contact Information]

5 Leave Application Emails With Details

Sample 1: personal leave for family commitment, sample 2: medical leave for surgery, sample 3: leave for urgent work at home, sample 4: vacation leave for pre-planned trip, sample 5: leave application for mental health days, 17 simplified leave application emails :.

• I am writing to request your approval for a five-day leave beginning from 2024 due to a family event. I have planned my work accordingly to ensure minimal disruption.
• Due to personal reasons, I need to request a leave of absence for [number] days starting from 2024. I have delegated my tasks to [colleague’s name] to handle in my absence.
• I will need to request for [number] days off starting from 2024 to attend to an urgent family matter. I have taken steps to ensure my responsibilities are covered during this period.
• I am in need of a sick leave as I was diagnosed with [illness]. My doctor recommends a rest period of [number] days. I will ensure any important tasks will be handled by [colleague’s name].
• I would like to take my annual vacation leave from [start date] to [end date]. I have coordinated with [colleague’s name] to handle any urgent issues that might come up in my absence.
• I’m requesting [number] days off starting from 2024 due to personal commitments that require my immediate attention. I have sorted out the tasks for this duration with [colleague’s name].
• Please consider this email as a formal request for [number] days of paternity leave as per our company policy. My wife is expected to give birth around 2024. In my absence, [college’s name] will look after my responsibilities.
• I need to request for a leave of absence on 2024 to attend a crucial family event out of town. Rest assured, I have liaised with [colleague’s name] to cover my work for this day.
• Due to unforeseen personal issues, I’m in need of immediate leave for the next [number] days. I’ve arranged for [colleague’s name] to step in during my absence.
• I’m writing to request a medical leave of [number] weeks starting on [start date] due to a planned surgery. I’ve arranged with [colleague’s name] to handle my responsibilities during this period.
• Certainly, here are five additional samples for leave request emails:
• I have an important personal matter to attend to and would like to request leave from [start date] to [end date]. I have made arrangements to cover my major responsibilities during this period.
• I would like to inform you that I will be taking my annual leave from [start date] to [end date]. I’ve arranged with my team to cover my tasks and responsibilities during my absence.
• I am due for a surgery on 2024 and the suggested recovery time is [number] days. Therefore, I would like to apply for medical leave starting from [start date] to [end date]. I have allocated my responsibilities among team members during my absence.
• I am emailing to request leave for one day on 2024 due to unforeseen personal circumstances. I will ensure my tasks for that day are either completed in advance or handed over to a team member.
• I am writing to request your approval for paternity leave, as my wife is due to give birth in the last week of this month. I will need to be off work from [start date] to [end date]. My tasks during this period will be managed by my teammates.
• Remember to replace 2024 and [number] with specific dates and number of days, respectively. These are just samples, so please modify them according to your specific needs.
• I am writing to request leave from [start date] to [end date] for [reason for leave]. I commit to making the necessary arrangements to ensure all my tasks are covered during my absence. If anything urgent arises, please feel free to reach out to me by email. I appreciate your understanding and support in this matter.
• Letter to School for Absence of Child: 11 Example Emails
• How to write an invoice email | Examples & Excerpts
• Sick Leave Email To Manager | 31 Sample Emails
• Sick Leave Email To colleagues | 45 Email Samples
• Tips on How to ask for a raise 5 Great Email Templates To Get A Higher Salary

Related Posts

35 Simple Meeting Invitation Email Sample Templates

Example Email To A Teacher | 16 Templates & Best Tips

75+ Professional Email Subject Line Examples

Email To send to brands for collaboration

Best font for resume 2023 | 7 Free Fonts

Job Rejection Letter from Candidate: Email Templates

• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

Connect to Formplus, Get Started Now - It's Free!

• emergency leave application
• leave application letter
• leave application sample
• leave application template
• leave letter format
• study leave sample
• busayo.longe

You may also like:

Free Car Rental Agreement Contract Templates

Guide to creating a car rental agreement form, template samples, features, safety and insurance policy

Accounting Forms for SME’s: Types + Free Templates

In this article, we are going to focus on accounting forms and their importance

7 Free Submission Form Templates

Create your own submission forms with these free and easy-to-use templates

Incident Report: Examples, Form Templates & Writing Guide

Simple guide on incident report, letter samples, form templates and how to write a typical incident report letter

Formplus - For Seamless Data Collection

Collect data the right way with a versatile data collection tool. try formplus and transform your work productivity today..

Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

• Your leave application letter should be precisely dated. 
• It should be brief and to the point
• The reason for the absence should be genuine and clearly explained.
• The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

• Date: a leave application letter must be properly dated for the records
• Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
• Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
• Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
• Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

• A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
• Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
• Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
• Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
• Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
• Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
• Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
• Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

Learn how to write a formal letter , download formal letter format more.

Share this:

Related posts.

How To Write A Formal Letter | Step By Step Guide | Download Samples & Formats

character certificate

Leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Subscribe to Our Newsletter

Whether you’re looking to land your dream job, improve your resume, or ace your next interview, our newsletter will provide you with the tools and knowledge you need. Join our community of career enthusiasts and receive regular updates delivered straight to your inbox.

• Search Search Please fill out this field.
• Career Planning
• Leaving a Job

Formal Leave of Absence Letter Example

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What to Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and company policy. Some companies have formal policies in place for employees to request a leave of absence from their jobs. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary; they must be agreed upon by an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How to Request a Leave of Absence From Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department and learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The anticipated dates of departure and return to work
• A request for your supervisor’s assistance in helping you negotiate the leave of absence process with senior management or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file to initiate the formal leave-of-absence process and provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your role. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first. Outline your request in writing after the conversation, and make sure to complete the leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2024, to December 30, 2024, returning to work on January 3, 2025.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What is the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

Letters.org

The Number 1 Letter Writing Website in the world

Leave Request Letter

Last Updated On February 26, 2020 By Letter Writing Leave a Comment

Employees or students request for leave when personal or family issues affect their performance at work such that they are not able to handle their duties. A leave request can be used to ask for a short or a long period away from work. 

Such a letter is written by a student or an employee to the highest authority of the institution they are affiliated with. This letter can be used to request time off because of sickness, maternity or paternal leave, for personal or family reasons.

This letter is important to inform the concerned party of your absence in a proper way. It is also a formal document that keeps a record of your leave days. Through the letter, the employee can propose to the employer how their work will be handled when they are away and what they will do to avoid inconveniences in the workings.

Tips for writing a leave request letter

• Read through any leave policies and guidelines that the institution provides
• Describe the reason for the leave precisely
• Specify the dates of leaving and returning
• Use professional and polite language
• Keep the content of the letter formal
• Mention someone to back you up in your absence
• Include a signature at the end
• Keep it brief and precise

Leave Request Letter Templates

Personal or family commitments can require more of your time. Here is a leave request letter template that you can use to draft a leave request. For more information see the sample letters below.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________, a student in the faculty of ____________. I hereby write to request for a leave because I have not been feeling well for some time now.  After visiting the hospital I was diagnosed with ____________ and the doctor has recommended that I take a ____________ weeks’ rest. I hope to start my leave on ____________. Kindly find the attached medical report for your reference.

Since it is the end of the semester and the exams are coming up, kindly make arrangements for me to take the exams at a later date when I return. I hope to be back in class on ____________ when I get better. I have discussed my situation with the faculty head and he has agreed to ask the lecturers to send me notes and assignments on my email.

I assure you that I will work hard to catch up with what I have missed when I return. I hope that you will grant me the leave days mentioned above. I look forward to your approval.

Your Faithfully,

(__________________)

Date (Date on which letter is written)

Sub:____________________________________________

Dear ____________,

I would like to bring to your kind attention that my doctor has advised me complete bed rest for ___________ days due to __________. I have gone for a blood check up and has been detected with ______________. I am enclosing my medical reports for your reference.

I am handling my responsibilities to __________ who can handle my responsibilities in an efficient way in my absence. I hope you will consider my request and grant me leave w.e.f ____________ to ___________. I will resume my duties on _______________.

Thanking you,

Yours sincerely’

(________________)

Leave Request Letter Samples

Do you need some time off and you have no idea how to write a leave application? Our free leave request letter will guide you through writing a professional and quality letter to your employer.

Earl Watts,

3 Cypress Court

Eastlake, OH 44095

United States

Date:____________ (Date on which letter is written)

Dannie Browning,

68 Sugar St.

Ashtabula, OH 44004

Sub; Request for leave

Dear Mr. Browning,

Kindly accept this letter as a formal request for one week leave to attend a personal matter. I have received sad news that my father has fallen ill and is now hospitalized at Lakewood Hospital back home in Texas. I wish to take this leave to visit my father and support my family in this difficult time. 

I plan to leave the office tomorrow 7 th November 2019 and resume work on 14 th November 2019. I apologize for the short notice since this was an emergency. I have explained my situation to my team leader and we are in agreement that Darius Ware will assume all my duties until I return. In my absence from office, I will be reachable through my email [email protected] since I will not be in a position to take phone calls.

I will be assuming my duties on 14 th November 2019. Kindly grant me this leave.

Thank you in advance.

Yours Sincerely,

Robert D Costa

Assistant Manager

Mr. Samuel Thomson

Sub: leave application

Dear Mr. Thompson,

I, hereby, would like to inform you that my doctor has advised me to take complete bed rest because of high fever and chronic headache. I am writing this application to serve as an official document supporting my leaves. I would be very grateful to you if you consider my use and grant me leave for one week starting from 20th August. I am enclosing my medical reports for your reference.

I have explained everything to my team member regarding the current project and I am confident that he can handle the project well in my absence. I will be resuming my duties on 28th August. I hope that will grant my leave for the above mentioned days.

Leave Request Letter Email Formats

Leave request letters can also be a challenge to someone who has never written one. Have a look at the sample email of a leave request letter that you can customize to craft a convincing leave application.

Dear Mr. Griffith,

My name is Monty Velasquez, a peer lecturer in the faculty of Mathematics. I hereby write this letter to request for a leave for two months. I have been diagnosed with a chest problem and I am scheduled to have surgery on 15 th May 2020. I present this leave application with a month’s notice of my departure. I hope to start my leave on 10 th May 2020 and return to work on 16 th July 2020 if the procedure is successful.

While I am away, I recommend my colleague Elinor Cruz to carry on with my pure mathematics class until I return. Before I leave, I will update her on the progress with the curriculum and research projects. Therefore I don’t oversee any delays with the student’s curriculum. I apologize for any inconvenience that may result from my absence.

If the procedure is a success, I will work from home in the last month. I hope that you can make arrangements for me to have flexible working hours when I return so that I can ease back to my duties. Thank you for your consideration and I hope for a positive response from you.

Kind regards,

Monty Velasquez

I am writing this letter to officially inform you that I will not be able to attend the office for two days, as I need to be in person for selling my land to a buyer on the outskirts of the city.

All the procedures for selling the land has been done, and I must be present in-person to sign the documents related to selling the property. So, I kindly request you to consider my application and grant me officially informed leave on 17th April and 18th April 2005.

Thanking You,

Donald T. Proctor

Different institutions and organizations have leave policies and guidelines that employees must adhere to. When writing a leave request letter, it is important to be knowledgeable about these guidelines.

To write a quality request, use polite and professional language and be precise about the reason for leaving. Indicate the dates of departure and resumption and what you will do to ensure smooth working while you are away.

Megha Kothari

Comments are disabled for this post.

Related Letters:

• Leave Of Absence Letter
• Effective Leave Application Letter
• Leave Letter Writing Tips
• Leave Of Absence Letter Format
• One Day Leave Application Letter
• Leave Application Email
• Annual Leave Letter
• Casual Leave Letter
• Leave Letter Format
• Sick Leave Letter
• Leave Letter
• Thank You Leave Letter
• Sample Leave Letter
• Paternity Leave Letter
• Maternity Leave Application
• Office Leave Letter
• Maternity Leave Letter
• College Leave Letter
• Leave Extension Letter
• Half Day Leave Letter
• Leave Application Letter
• Leave Letter to Boss
• Leave Letter for Condolence

Leave a Reply Cancel reply

You must be logged in to post a comment.

• About OfficeChai
• Privacy Policy

12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

How to Write a Letter to the Director (28+ Templates)

• Letter Writing
• February 1, 2024
• Formal Letters

Write a Letter to the Director: Writing a letter to the director can be a formal or informal communication depending on the nature of the issue you want to address. A formal letter to the director can be written for various reasons, such as making a complaint, giving feedback, seeking an appointment, expressing appreciation, or making a request.

Also Check:

• Write a Letter to the Police Commissioner
• Write a Letter to the Editor of a Newspaper Complaining about

How to write a Letter to the Director

Content in this article

Here are the steps to write a letter to the director:

• Start with a proper salutation that addresses the director by name or title.
• Introduce yourself briefly and state the purpose of your letter in a clear and concise manner.
• Provide any necessary background information or context that may be relevant to your request or concern.
• Clearly state what action you would like the director to take or what resolution you are seeking.
• Express gratitude and provide contact information for follow-up if necessary.
• Close the letter with a professional sign-off.

Letter to Director – Sample 1

The below sample formats shows how to write a letter to the director:

Dear [Director’s Name],

I hope this letter finds you in good health and high spirits. I am writing to you with regard to [reason for writing the letter]. As a [customer/employee/stakeholder] of your company, I would like to bring to your attention a matter that requires urgent attention.

[Provide details about the issue or problem you are facing]. Despite my repeated attempts to resolve this matter with [relevant parties], I have not received a satisfactory response.

I strongly believe that your company is committed to providing the best possible service to its customers/employees/stakeholders, and I am confident that you will take the necessary steps to address this issue. I would appreciate it if you could [state your requested resolution].

Thank you for your time and attention to this matter. I look forward to hearing from you soon.

[Your Name]

Letter to the director for complaint – Sample 2

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Director’s Name] [Company/Organization Name] [Address] [City, State ZIP Code]

Dear Sir/Madam,

I am writing to express my deep concern regarding the recent incident that occurred in your company/organization. I am one of the regular customers of your products/services and I have always been satisfied with them. However, my recent experience has left me highly disappointed.

I have observed a serious problem in the quality of your product/service which needs immediate attention. [Describe the problem in detail and how it has affected you.] I have tried to resolve this issue with your customer service department but unfortunately, I did not get a satisfactory response.

As a regular customer, I am highly disappointed by the quality of service I have received from your company/organization. I urge you to look into this matter on an urgent basis and take appropriate action to rectify the problem.

I hope that you will take this complaint seriously and address the issue at the earliest. I look forward to hearing back from you regarding the steps taken by your company/organization to resolve the issue.

Thank you for your attention to this matter.

Letter to the director for job application – Sample 3

Dear [Director’s Name],

I am writing this letter to express my interest in the job opening for [Position] at [Company/Organization Name]. I came across this opportunity through [Source of Job Advertisement], and I am excited to apply for it as I believe my skills and experience match the requirements for this role.

I have completed my [Degree] in [Field of Study] from [University/Institution Name]. Along with my academic qualifications, I have also gained [Number of Years] of experience in [Related Field] while working for [Previous Company/Organization Name]. During my time there, I have developed a range of skills and experience that would be beneficial to the role.

I am confident that I have the necessary skills, experience, and passion to contribute to the success of your organization. I would welcome the opportunity to discuss my application further and would be pleased to provide any additional information or documents if required.

Thank you for your consideration, and I look forward to hearing from you soon.

Sincerely, [Your Name]

Write a Letter to the Director – In Email Format – Sample 4

I hope this email finds you well. I am writing to request a meeting with you to discuss [state the purpose of the meeting]. As a [state your position or affiliation], I believe that our conversation will be beneficial in [state the potential benefits or outcomes of the meeting].

I am available [state your availability] and I would appreciate it if we could schedule a meeting at your earliest convenience. If there is a better time or date that works for you, please let me know.

Thank you for your time and consideration. I look forward to hearing back from you soon.

Best regards, [Your Name]

Writing a letter to the director requires a clear understanding of the purpose and audience . Support your claims with relevant facts and evidence, and provide a clear call to action.

Related Posts

25+ Complaint Letter Format Class 11 – Email Template, Tips, Samples

19+ Hand Fracture Leave Letter for Office – Format, Email Templates

24+ Car Parking Letter Format – How to Write, Email Templates

15+ Business Letter Format Class 12 – Explore Writing Tips, Examples

21+ Black Money Complaint Letter Format, How to Write, Examples

26+ Letter Writing to Principal for Certificates – Format & Samples

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Name  *

Email  *

Add Comment

Save my name, email, and website in this browser for the next time I comment.

Post Comment

Leave Application to Principal by Teacher (15+ Samples)

When a school teacher needs a leave, he/she should get permission from the principal. The best way to write a leave application is to keep it short, formal, and professional without grammatical and spelling mistakes.  

If you are taking a planned leave for any vacation or family functions it is better to intimate before the leave date. For other reasons, like urgent work and illness, you can request leave on the morning of the date. 

Hence there is no specified format for applying for leave for school teachers in India, you can use any format that fulfills your request. Below are a few leave application formats that teachers can use to apply for leave.

1. Simple Leave Application by Teacher to Principal

To The Principal, School Name, City.

Sub: One day leave application.

Respected Sir/Madam,

I am requesting one day’s leave on [Date] due to important personal work that requires my immediate attention. I arranged for teacher [Substitute teacher’s name] to take classes in my absence. 

So kindly approve my leave request.

Thanking you.

Regards, Teacher Name, Class & Section.

Ex: I am writing to request one day’s leave on 25/02/2024 due to important personal work that requires my immediate attention. I arranged for teacher Lakshmi to take classes in my absence.

2. Teacher Leave Application to Principal for Urgent Work

Sub: Leve application for urgent work.

I am writing to request Two days of leave i.e. [Date 1] & [Date 2] for urgent work. I will make suitable arrangements to ensure that there is no disturbance in the class for these Two days.

Therefore please approve my leave request. 

Sincerely, [Teacher name], [Class & Section].

3. Teacher Leave Application to Principal for Fever

To The Principal, School Name, [City].

Sub: Leave application for fever.

Dear Sir/Madam,

I am writing to request a leave of absence for Two days from [Date] to [Date]  as I have been suffering from a fever. As per medical advice, a minimum of 2 days rest is required.  Please can you arrange another substitute teacher in my place? It would be a great help for me and my students. I take care of any missed work after I return.

So I kindly request you to grant me leave.

4. One Day Sick Leave Application to Principal by Teacher

I am writing this to request one day’s leave i.e. on [Date], because of my health issue. I have been suffering from cold and cough. A day of rest would heal a lot, then I could resume my classes. 

So please grant me leave for one day.

Regards, [Teacher Name], [Class & Section].

5. Teacher Leave Application to Principal for Family Function

Sub: Leave application for a family function.

I am writing this for a leave of absence for 3 days from [Date] to [Date], due to a family function I must attend. It is an important event in my family so I am unable to attend school during this period. 

I have already asked my colleague teacher Mr/Ms. [Substitue teacher name] to look after my class in my absence.

So please grant me leave.

Yours sincerely, [Teacher name], [Class & Section].

Ex: I am writing this for a leave of absence for 3 days starting from 25/02/2024 to 27/02/2024, due to a family function that I must attend. It is an important event in my family, so I am unable to attend school during this period.

I have already asked my colleague teacher Mr.Prasad to look after my classes in my absence.

6. Casual Leave Application by School Teacher to Principal 

Sub: Casual leave application.

I am writing this to request a casual leave on [Date] due to [reason]. I gave the assignments and instructions to the students. Teacher Mr./Mr. [Subsctitute teacher name] take care of my classes in my absence.

So kindly accept my casual leave application.

Regards, [Teacher name], [Class  & Section].

7. Sick Leave Application by Teacher to Principal 

Sub: Sick leave application.

I am unwell and unable to take classes for students. I am suffering from a high fever, so plase grant me leave for 2 days from [Date] to [Date]. I will start the classes as soon as the leave is over.

Regards, [Teacher name], [Class & Section].

8. Half-Day Leave Application by Teacher to Principal

To The Principal, School name, [City].

Sub: Half-day leave application.

With due respect, I am writing to request a half day’s leave from today afternoon i.e. on [Date]. I have an important personal work at my home. So kindly consider my leave request. 

Sincerely, [Teacher name] [Class & Section].

9. Yesterday’s Leave Applicaiton by Teacher to Principal

Sub: Leave application for [Date].

I am sorry to inform you that I could not attend school yesterday i.e. on [Date]. Due to high fever [illness] I couldn’t inform you in advance. My classes will continue as usual from today. So please consider my absence as a leave.

10. Teacher Leave Application to Principal for Exam

Sub: Leave application for exam.

Dear Sir/Madam, 

I am writing this letter to request a leave of absence for Five days from [Dat] to [Date] to attend my [Exam details]. This exam helps my personal and professional growth, for that, it requires my full attention and focus.

I ensure that my absence will not cause any delay in finishing the syllabus. So please grant me the leave.

Regards, [Teacher name], [Class &  Section].

11. Teacher Leave Application to Principal for Marriage

Sub: Leave applicaiton for marriage.

I am happy to inform you that my marriage is scheduled on [Date]. So kindly grant me Four days of leave from [Date] to [Date]. During my leave of absence my colleague Mr/Ms. [Susbstitute teacher name] agreed to look after my classes.

Looking forward to your favorable consideration.

12. Teacher Leave Application for Personal Work

Sub: Leave application for important personal work.

Courteously, I am writing to request a one day leave of absence on [Date] for an important personal work.  I made arrangements to prevent any disruption in the classroom during my leave.

So kindly grant me the leave.

Sincerely, [Teacher Name], [Class & Section].

13. Leave Application by Teacher to Principal In Hindi

माननीय मुख्याध्यापक जी, [विद्यालय का नाम], [शहर का नाम]।

विषय: एक दिन की छुट्टी का आवेदन

आदरणीय महोदय/महोदया,

मैं महत्वपूर्ण व्यक्तिगत कार्य के कारण [तारीख] को एक दिन की छुट्टी का अनुरोध कर रहा हूं जिस पर मुझे तत्काल ध्यान देने की आवश्यकता है। मैंने अपनी अनुपस्थिति में कक्षाएं लेने के लिए शिक्षक [स्थानापन्न शिक्षक का नाम] की व्यवस्था की।

अत: कृपया मेरी छुट्टी का अनुरोध स्वीकार करें।

सम्मान, [शिक्षक का नाम], [कक्षा एवं अनुभाग].

14. Teacher Leave Application to Principal for Going Out of Station

Sub: Leave application for going out of station.

I am requesting Three days of leave of absence from [Date] to [Date] to attend my relative’s wedding function.  I will ensure that the students do not experience any problems due to my leave. I will take extra classes and complete the missed classes.

Therefore kindly approve my leave request.

[Teacher Name], [Class & Section].

15. 2 Days Leave Application by Teacher to Principal for Urgent Work

To The Principal, School Name, [Ctiy].

Sub: 2- Days leave application for urgent work.

I am requesting a Two-day leave of absence on [Date] & [Date] because of an urgent work which I need to attend immediately. Sufficient homework and assignments are given to the students for these Two days. My colleague [Substitue teacher] will take care of my classes during my leave.]

16. 3 Days Medical Leave Applicaiton for School Teacher to Principal

Sub: Medical leave applicaiton.

I am writing to request Three days of medical leave from [Day] to [Day]. I have been suffering from [illness reason]. Please find the attached copies of my medical reports for your review. I will coordinate with my colleague [Substitute teacher name] to provide classes to my students.

I hope you approve my leave request. 

17. Teacher Leave Applicaiton Whatsapp Message to Principal

Good morning Sir/Madam,

I kindly request Two days’ leave from [Date] to [Date] due to urgent work. 

My colleague Mr./Ms. [Substitute teacher name]  will look after my classes.

So please grant me the leave.

Teacher Leave Letter Should include the Following Components

• To Address: Address the letter to the principal, school name, and city.
• Subject Line: Use a simple subject line ex: “Application for leave”
• Respected Sir/Madam: Start the letter with formal salutations like Respected Sir/Madam (or) Dear Sir/Madam.
• Number of Days of Leave: Mention the number of days you need leave.
• Reason for leave: State the reason for the leave Ex: Illness, personal reason, urgent work, etc.
• Provide Dates: Specify the dates, from which date to which date you are taking leave.
• Ensure the Class is Not Disrupted: Make sure you made arrangements like arranging a substitute teacher (or) planning lessons etc.. during your absence.
• Request to Grant the Leave : Finally, make a polite request to approve your leave application.
• Teacher Details: End the letter by writing your name, class, and section details.

A simple and short leave application with clear reasons and specified dates is the best format for applying for leave. You don’t have to use a lengthy letter to apply for leave.

I kindly request to grant Two days of leave from [Date] to [Date]. I made all the arrangements to minimize disturbance in the class during my leave.

It shows your professionalism, And in the absence of a leave letter, the salary will be deducted.  

It depends on your school leave policy. Usually, you can send a leave request via email or message. On the next day, you can submit the physical leave application. 

You have to explain the importance of the reason behind the leave (or) you should postpone your leave to the next best available date.

Recommended:

• School teacher salary increment application formats.
• Experience certificate formats for school teachers.

Leave a Comment Cancel reply

Leave Application for College – 9 Samples, Formatting Tips, and FAQs

Are you a college student in India who needs to take time off from your studies? Whether it’s for sickness, a family emergency, or a personal engagement, it’s essential to write a comprehensive leave application to ensure your request is approved. Writing a good leave application can not only help you get the time off you need but also showcase your professionalism to your college authorities.

In this article, we will guide you through the process of writing a perfect leave application for college in India. We will cover various types of leaves that college students in India can avail. We will also take a deep dive into the crucial components that make up a leave application and the standard format that is used in Indian colleges.

Additionally, we will provide you with sample leave applications for different scenarios, so you can get a good idea of how to structure your leave application. Finally, we will also discuss some common mistakes to avoid and provide you with precautions that you should take while writing your leave application. By the end of this article, you will be confident to write a well-drafted leave application that can help you get the desired leave without any hassle.

• 1 Medical Leave Application for College
• 2 Leave Application for College for Personal Reason
• 3 Sick Leave Application for College
• 4 Half Day Leave Application for College
• 5 One Day Leave Application for College
• 6 Leave Application for College Due to Family Function
• 7 Leave Application for College Due to Fever
• 8 Marriage Leave Application for College
• 9 Urgent Work Leave Application for College
• 10.1 Components of a proper leave application
• 10.2 Structuring the application
• 11.1 What is the format of writing an application for leave in college?
• 11.2 What is the maximum number of days a college grants leave to a student?
• 11.3 Is it mandatory to attach a medical certificate while applying for medical leave in college?

Medical Leave Application for College

To, The Principal, [College Name], [Address], [City], [State], [Pin Code].

Subject: Medical Leave Application for College.

Respected Sir/Ma’am,

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention illness or injury and its severity], I have been advised by my doctor to take rest for [number of days] days.

Therefore, I request you to kindly grant me medical leave from [start date] to [end date]. I will ensure that I provide all the necessary medical certificates and documents once I resume my classes.

Thank you for your understanding and cooperation.

Sincerely, [Your name].

Leave Application for College for Personal Reason

Subject: Leave Application for College for Personal Reason.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to some personal reasons, I won’t be able to attend my classes from [start date] to [end date].

I assure you that I will catch up with my studies once I come back. Kindly grant me leave for the said period.

Sick Leave Application for College

Subject: Sick Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention illness] I won’t be able to attend my classes from [start date] to [end date].

I request you to kindly grant me sick leave for the mentioned period. I will ensure that I provide all the necessary medical certificates and documents once I resume my classes.

Half Day Leave Application for College

Subject: Half Day Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention reason], I request you to kindly grant me half-day leave on [date].

I ensure that I will catch up with missed studies and complete any assignments accordingly.

One Day Leave Application for College

Subject: One Day Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention reason], I request you to kindly grant me one-day leave on [date].

Leave Application for College Due to Family Function

Subject: Leave Application for College Due to Family Function.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. I have to attend a family function which falls on [date]. Therefore, I request you to kindly grant me leave for the mentioned date.

Leave Application for College Due to Fever

Subject: Leave Application for College Due to Fever.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention fever or illness], I won’t be able to attend my classes from [start date] to [end date].

I request you to kindly grant me leave for the mentioned period. I will ensure that I provide all the necessary medical certificates and documents once I resume my classes.

Marriage Leave Application for College

Subject: Marriage Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. My sister/brother/close relative is getting married on [date], and I will need to travel out of station for the same. Therefore, I request you to kindly grant me leave from [start date] to [end date].

I assure you that I will catch up with my studies and complete any pending assignments once I come back.

Urgent Work Leave Application for College

Subject: Urgent Work Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention urgent work reason], I won’t be able to attend my classes for [number of days] days.

I request you to kindly grant me leave for the mentioned period. I assure you that I will catch up with my studies and complete any pending assignments once I come back.

Leave Application for College Format

Are you looking to write a leave application for college in India, but unsure of its proper format? A well-structured leave application can make the difference between an approved and rejected request. In this article, we will guide you through the essential components of a proper leave application and how to structure it for maximum impact.

Components of a proper leave application

A well-written leave application should have the following components:

• Date and Subject Line: Begin your leave application by writing the date on the top right corner and the subject line, which should clearly state the reason for your leave.
• Introduction: In the first paragraph, introduce yourself and explain why you are writing the leave application. Be concise while stating the purpose of your leave.
• Reason for Taking Leave: In the next paragraph, explain the reason why you need to take leave. Whether it’s due to health issues, a family emergency, or an important event, make sure to give a specific explanation.
• Duration of the leave: Mention the start and end dates of your leave. This will help the authorities to plan accordingly.
• Contact Information: Provide your contact information so that the college authorities can communicate with you easily.
• Gratitude: Express your appreciation to the authorities for their consideration and let them know that you are looking forward to returning to your studies.

Structuring the application

To create a well-structured leave application, take the following steps:

• Use a formal format: Use a formal format for your leave application to ensure that it is taken seriously.
• Make it concise yet informative: Keep your leave application concise but make sure you provide detailed information that answers the who, what, when, where, and why of your application.
• Focus on clarity and simplicity: While writing your leave application, focus on clarity and simplicity. Avoid using complex language and technical terms.
• Edit and proofread: Once you have written your leave application, edit and proofread it thoroughly to make sure that it is error-free and meets all the requirements.

By following these guidelines, you can create a properly structured leave application that is sure to impress your college authorities. Remember, a well-drafted application showcases your professionalism and increases the chances of your leave approval.

So, don’t hesitate to put in the time and effort required to create a well-structured leave application. You’ll be glad you did!

What is the format of writing an application for leave in college?

The format of writing a leave application in a college includes a proper salutation, a subject line, a concise body mentioning the reason, duration of leave, and an assurance to catch up with missed studies, and signing off with one’s name.

What is the maximum number of days a college grants leave to a student?

The maximum number of days for which college authority grants leave generally depends on the institution’s rules and regulations. However, in case of a medical emergency, the college may allow up to 2-3 weeks of leave.

Is it mandatory to attach a medical certificate while applying for medical leave in college?

Yes, it is mandatory to attach a medical certificate if one is applying for leave due to medical reasons. It is important to keep the administration informed and submitted with complete documentation to avoid misunderstandings.

Related posts:

• Sister Marriage Leave Application for Office – 5 Samples, Formatting Tips, and FAQs
• Leave Application for Exam in Office – 3+ Samples, Formatting Tips, and FAQs
• Cousin Marriage Leave Application for Office – 3 Samples, Formatting Tips, and FAQs
• Leave Application for Death Rituals in Office – 3 Samples, Formatting Tips, and FAQs
• Half Day Leave Application – 11+ Samples, Formatting Tips, and FAQs
• Sick leave application in English – 5+ Samples, Formatting Tips, and FAQs

Leave a Comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.