write an essay about the definition and nature of communication

Essays About Communication: Top 5 Examples and Prompts

Are you writing essays about communication? Check out our top essay examples and writing prompts to help you get started.

Communication is power and is critical to building a well-connected society. Communicating well is vital in working with people and shedding light on problems and solutions. Practical communication skills can help build relationships. 

If you’re writing an essay on communication and are having a hard time choosing a topic to focus on, here is our round-up of the best essay examples to get you started:  

1. The Benefits of Communication and Teamwork by Karenina Loayza

2. it’s time to tune in: why listening is the real key to communication by kate murphy, 3. a love language spoken with hands by ross showalter, 4. the role of body language in communication by ashley tulio, 5. the power of storytelling in marketing by dylan jacob, 1. how-to develop communication skills, 2. how-to write an inspiring speech, 3. should all leaders be good communicators, 4. theories of mass communication, 5. how are schools developing children’s communication skills, 6. communicating face-to-face vs. online , 7. marketing communications: what are they, 8. is communicating on social media effective, 9. is it possible to communicate effectively on virtual workplace platforms, 10. how-to communicate in the workplace.

“In one task, we were blindfolded and had to describe a set of irregular pieces. With varying degrees of English and different experiences of the world, it was like explaining an elephant to an alien.” 

Loayza narrates an exercise in class where they have to describe surrounding objects as accurately as possible to keep others from stumbling on them. The writer said the exercise demonstrated effectively the need for good communication skills for teams to succeed.

“Schools and universities have courses in debate, rhetoric and elocution, but rarely classes that teach listening. You can get a doctorate in speech communication and join Toastmasters International to perfect your speaking skills, but who strives for excellence in listening?”

Murphy muses on a world that glorifies the speakers but leaves no room for the listeners like her. She points out how social media has created a generation that prefers interacting behind the screen and filtering out opinions that do not resonate with theirs. Instead, Murphy emphasizes listening as a foundation for better human relations and offers solutions for how others can develop their listening for successful communication. 

“Will showed me that not everyone makes promises they don’t intend to fulfil. I don’t have to invest in someone who promises an action they’ll never do. Relationships only move forward once the work of communication begins.”

Showalter, a deaf man, laments how non-deaf ex-lovers have promised to learn sign language to better communicate with him – only to see these promises broken. Then, one morning, a remarkable man in his life sends a video message reviving hopes for Showalter and redefines his standard in relationships for the better. 

“Non-verbal communication can affect our words as it can reiterate our message, contradict our words, reinforce our statement, substitute the meaning of what we are trying to say, and complement what we are trying to say. Body language is something that is usually natural and is often done instinctively rather than consciously.”

Tulio, a communications specialist, stresses the importance of using body language for expression. She provides tips on maximizing gestures and body movement to convey emotions in person and through videoconferencing. 

“In marketing, storytelling provides an avenue to connect to consumers unlike any other. Brands are empowered to share and sell their values and personality in a form that feels less like advertising and more like a concerted effort to strengthen relationships with customers.

The author cites the viewpoints of a business school professor who explains how storytelling can shape the world’s perception of a brand. Finally, the author outlines the vital elements that make an exciting story capable of connecting with an audience and effecting action among consumers.

10 Writing Prompts On essays about communication

To further expand your horizon on the subject, you can work around our list of prompts that are interesting and relevant to date:

You can narrow down this essay to target employees, students, aspiring leaders, or those who want to improve their conversation skills. First, list down recommendations such as expanding their vocabulary and listening. Then, explain how they can incorporate this into their daily routine. 

Writing a speech that strikes a chord requires extra work in developing empathy and understanding the audience. Next, you can focus on providing recommendations for your essay, such as putting in a personal touch and linking this story to the broader subject. Make sure you also offer simple writing tips such as using the active voice as much as possible, keeping sentences short, and keeping the tone conversational. 

Cite research studies that detail why effective communication is a critical skill that makes a leader. Then, write about the organizational pitfalls of poor communication. Later, leaders who can speak engagingly and listen attentively to their team members can address these pitfalls. 

Communication theory is the study of processes in sending and receiving information. Discuss the four main theories of mass communication: the Authoritarian Theory, the Libertarian Theory, the Soviet-Communist Theory, and the Social-Responsibility Theory. Explain each one. Explain how each remains relevant in understanding modern communication processes. 

Interview schools within your community and learn about their language curriculum and other efforts to empower children to communicate well. You can also interview child development experts. Find out the biggest challenges in helping children improve how they express their thoughts and ideas. Then, find out what schools and parents are doing to address them. 

While you’d hear many people expressing a preference for face-to-face meetings, there are undoubtedly benefits to online meetings, which some usually dismiss. Weigh in on the pros and cons of in-person and online meetings, especially in the current scenario of an ongoing pandemic. 

What are the new marketing channels marketers are leveraging to reach their audience? Several surveys and studies show where most marketing campaigns allocate their budgets. One example is video content. 

An interesting angle would also involve looking at epic brand fails. Cite two or more cases, find a communication mishap common between them and provide what lessons can today’s brands learn from these epic fails. 

From interacting with loved ones and finding someone to date and love, social media has dramatically changed our ways of communication. It might be great to interview the elders who have experienced communicating through snail mail. Dive into their nostalgia and discover how they compare the experience of letter writing against instant chatting through mobile apps. 

Several apps today aim to transform workplaces to be more connected for interaction and communication. First, list down the top apps most used in the corporate world and discuss why these communication forms are preferred over email. Then, delve into the drawbacks and aspects of the apps that need improvements according to what business users say. 

Recent studies show that employees quit their jobs when they feel unable to talk about their needs in the workplace. Research the communication culture in the top companies in a specific field. How are they engaging with their employees? How are they driving conversations toward critical concerns?

TIP: You don’t have to write an extended essay. Here is a guide to writing a concise and organized five-paragraph essay.

For more help with writing, check out our best essay writing tips for a stress-free writing process. 

Yna Lim is a communications specialist currently focused on policy advocacy. In her eight years of writing, she has been exposed to a variety of topics, including cryptocurrency, web hosting, agriculture, marketing, intellectual property, data privacy and international trade. A former journalist in one of the top business papers in the Philippines, Yna is currently pursuing her master's degree in economics and business.

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Nature of Communication: Features, Importance, & Elements

Table of Contents

Meaning of Communication

Communication  Comes From the Latin word “Communicare”

Communication Meaning:

• Share or contribution
• unite or integrate
• join or connect
• have things in common

The word “communication” has a long history and originally referred to:

• The passing of ideas, information, & emotions from one person to another
• The creation of a connection or channel between two places

Communication refers to the various ways in which we connect with others, including:

• Expressing our feelings
• Sharing our thoughts or thinkings
• Asking questions or Queries
• Seeking help
• Conveying facts
• Engaging in debates
• Persuading others to take action
• Giving instructions

Throughout history, humans have expressed themselves and conveyed their thoughts, emotions, sentiment, passion, & ideas, and goals, through various forms of communication . For example, when the first recognizable human beings meander the earth, they likely communicated through simple gestures, facial expressions, and vocalizations. But it was not until billions of years later that man could take communication to new heights with the invention of speed.

Because of the development of writing, printing, telephones, computers, the internet, and many web applications, we can now communicate with one another in ways that were before unthinkable.

The nature of communication & particularly the impact of educational technology is the focus of this article. This piece objectives to analyze all the key aspects of this important topic, feature its significance & underscoring the need for a deep understanding of the subject.

“The act of conveying information, facts, statistics, particulars, thoughts, emotions, and ideas from one person to another through speaking, writing, or any other media is referred to as communication.”

Nature of Communication: Features

The Continuous Process of Communication:

The exchange of ideas and opinions is a constant cycle that promotes mutual understanding & relevant information exchange.

Two-Way Interaction:

Communication is a 2-way process that involves a sender & a receiver. It can also take place through intrapersonal communication when an individual speaks with himself.

Verbal and Non-Verbal Communication:

Verbal communication refers to the use of written, recorded, printed, published, or spoken words to convey messages, while non-verbal communication refers to the use of gestures, movements, actions, signals, body language, body language, and facial expressions. Non-verbal communication can often be more powerful than verbal communication and includes sounds, signs, and symbols.

Two-Way Process and Mutual Understanding:

Communication is a two-way process, with both the sender & receiver playing a important role in the process. It is effective when both parties develop a mutual understanding of the subject being discussed. This involves the receiver comprehending the message being conveyed by the sender in the desired sense.

Goal-Oriented Communication:

Communication is goal-oriented and is more effective when the sender & receiver are aware of the objectives they wish to achieve through communication. Communication can be a means to achieving the desired end goal.

Binding Organizational Activities:

Communication is an essential aspect of an organization’s functioning and helps in binding together internal and external organizational environments. It integrates human and physical resources and converts them into organizational output.

Foundation of Management:

Communication is the foundation of management, and plays a crucial role in the planning, organizing, staffing, directing, and controlling functions. It facilitates the accomplishment of organizational goals and is essential for other managerial functions, such as motivating people and controlling organizational activities.

Inter-disciplinary Nature:

An interdisciplinary area of management, communication incorporates information from a variety of educational fields, including psychology, sociology, and anthropology. The optimum application of these disciplines is necessary for effective communication.

Importance of Communication: Why it Matters

The inborn human desire to socialize and form communities makes communication a crucial aspect of our lives. In today’s fast-moving world, effective communication is essential for managers to inform their subordinates about any changes in technology, structure, or personnel. A well-organized communication system can make it easier for employees to comprehend and act on these messages. Communication plays a vital role in both individual & organizational settings, and here’s why:

Foundation of Planning:

Planning is the fundamental function of management, and well-designed plans require extensive environmental scanning and knowledge about internal and external organizational elements. An effective communication system helps gather this information, and implementing these plans necessitates communicating them to everyone in the organization. Communication is, thus, the substructure of planning.

Key to Employee Motivation:

Employee motivation is crucial for job satisfaction and organizational success. Communication helps managers understand their employees’ needs so that they can identify & adopt suitable motivators to inspire positive attitudes toward the work environment. When employees are satisfied, they are motivated to work with enthusiasm and dedication.

Enhanced Job Satisfaction:

Information exchange creates trust, confidence, and faith among managers and subordinates. As a result, employees understand their job positions better and perform better. People who are committed to organizational objectives are more satisfied with their work and their place in the company or organization.

Commitment to Organizational Objectives:

When managers follow an effective system of communication, they understand their employees’ needs, adopt suitable motivators to satisfy them, appraise their performance, and provide regular feedback. This leads to employees who are committed to organizational objectives and are willing to work hard to achieve them.

Key to Coordination:

Coordination is important for organizational success, and communication plays a vital role in this process. Effective communication coordinates organizational resources (human and non-human), individual goals with organizational goals, &  the internal environment with the external environment.

Adaptability to the External Environment:-

As the external environment rapidly changes, managers are required to interact with various external parties, such as the government, suppliers, and customers. In order to effectively adapt to the changes, the organization must have an efficient communication system.

Internal Functioning of an Enterprise:-

An organization functions well when its internal communication system is accurate, reliable, and well-established. Managers communicate with internal parties, constantly providing and obtaining information. A robust communication system ensures the accuracy of the information exchanged.

Healthy Industrial Relations:-

An organization’s success is linked with the satisfaction of its workers. Through effective communication, managers can build a closer relationship with trade unions, leading to mutual understanding and harmony. This promotes industrial peace and increases industrial production.

Helps in Performing Managerial Roles:-

According to Henry Mintzberg, managers perform three significant roles – interpersonal, informational, and decisional. Effective communication is essential for managers to perform these roles effectively. In interpersonal roles, managers interact with superiors, peers, and subordinates. In informational roles, they receive and give information to people inside and outside the organization, and in decisional roles, they take important decisions and communicate them to the members of the organization.

Facilitates Leadership:-

Effective leadership requires good communication skills to interact with followers, inspire them, and guide them toward achieving individual and organizational goals. A robust communication system facilitates leaders to carry out leadership functions effectively.

Facilitates Control:-

Control is a crucial function in management, and an effective communication system helps managers assess subordinates’ performance, correct and prevent deviations, and provide them with regular feedback. The control function largely depends upon the communication system of the organization.

Training and Development:-

The communication skills of superiors play a significant role in the training and development of employees. Effective communication ensures better understanding and learning of the training programs provided, and trainers with good communication skills are more effective than those who have poor communication skills.

Substance to Organizational Existence:-

The essence of organizational survival and growth is based on the ability to obtain information to make plans, make members aware of the authority-responsibility structure, and coordinate their activities. This can only be achieved through effective communication, making it an essential element for the substance of organizational existence.

Elements of Communication

Any organization must emphasize the communication process. It entails a series of actions and procedures with some of the processes being focused on getting a message from the receiver to the sender and making sure that the message is interpreted in its intended meaning. Executing a purchase order is one example of how to do it, and having a phone call is another.

The communication process is designed to connect the sender & receiver of the message, allowing for the effective sharing of information. However, in practice, the communication process can be more complex than it seems (look). It comprises several elements that must work in harmony to ensure that the intended message is accurately conveyed and comprehended by the receiver.

Communication is a complex process that involves a number of interrelated elements or components. Each of these components plays an important role in the success of communication. Let’s take a closer look at the 8 key elements of communication.

• Channel & Medium
• Receiver/ Decoder

Communication involves eight components that are interrelated:

• Idea: The origin of the message in the communication process.
• Sender/Encoder: The person who initiates the communication process.
• Encoding: The process of formulating an idea into a message using symbols.
• Message: The idea transformed into words.
• Channel and Medium: The vehicle used to convey the message.
• Receiver/Decoder: The person who receives the message.
• Decoding: The process of interpreting and translating the message.
• Feedback: The response given by the receiver of the message to the sender.

Imagine a manager, John, who needs to deliver some new safety guidelines to his team of employees. The communication process would look something like this:

Idea: John has the idea to create new safety guidelines for his team.

Sender/Encoder: John is the sender and encoder of the message. He needs to clearly articulate his safety guidelines to his team in a way that they will understand and follow.

Encoding: John formulates his safety guidelines into a message using clear language and visual aids.

Message: The message is the safety guidelines that John has created.

Channel/Medium: John chooses to communicate the safety guidelines in a team meeting, using a PowerPoint presentation to share his message.

Receiver/Decoder : The employees are the receivers and decoders of the message. They need to listen carefully to the presentation, understand the safety guidelines, and put them into practice.

Decoding: The employees interpret the safety guidelines and understand the expectations for how to follow them.

Feedback: The employees provide feedback to John about the safety guidelines, asking questions or offering suggestions for improvement.

The act of conveying information, facts, statistics, particulars, thoughts, emotions, and ideas from one person to another through speaking, writing, or any other media is referred to as communication.

The eight natures of communication are:

• Continuous Process of Communication.
• Two-Way Interaction.
• Verbal & Non-Verbal Communication.
• Two-Way Process and Mutual Understanding.
• Goal-Oriented Communication.
• Binding Organizational Activities.
• Foundation of Management.
• Interdisciplinary Nature.

Communication is the act of conveying information, thoughts, emotions, & ideas from one person to another. It can be through speaking, writing, or any other medium. The nature of communication includes features such as a continuous process, two-way interaction, verbal and non-verbal communication, mutual understanding, goal orientation, & inter-disciplinary nature.

Communication is important for organizational success and plays a vital role in planning, employee motivation, job satisfaction, commitment to organizational objectives, coordination, and adaptability to the external environment.

Nature of Communication:

• Continuous Process
• Two-Way Interaction
• Verbal and Non-Verbal Communication
• Two-Way Process and Mutual Understanding
• Goal-Oriented Communication
• Binding Organizational Activities
• Foundation of Management
• Interdisciplinary Nature

Characteristics of Communication:

• Share or Contribution
• Unite or Integrate
• Join or Connect
• Have Things in Common
• Passing of Ideas, Information & Emotions
• Creation of Connection or Channel
• Expressing Feelings
• Sharing Thoughts or Thinkings
• Asking Questions or Queries
• Seeking Help
• Conveying Facts
• Engaging in Debates
• Persuading Others to Take Action
• Giving Instructions

Basic communication is the act of conveying information, thoughts, emotions, & ideas from one person to another through various means such as speaking, writing, or any other medium. It involves sharing feelings, thoughts, and ideas, seeking help, asking questions, conveying facts, engaging in debates, persuading others to take action, & giving instructions (Directions).

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What is nature of communication?

Communication is an essential part of our daily lives, and it involves the exchange of information and ideas between individuals or groups. It is a complex process that involves a sender, a message, a receiver, and feedback. Communication can take different forms, including verbal, non-verbal, written, or visual.

The nature of communication is dynamic and varies depending on the context, the culture, and the individuals involved. It is influenced by various factors such as the purpose, the tone, the language, and the channel used. Understanding the nature of communication is crucial in building effective relationships, resolving conflicts, and achieving goals. In this article, we will explore the different aspects of the nature of communication and how they impact our interactions with others.

• 1 The Nature of Communication: Understanding its Meaning
• 2 The Nature of Communication: Exploring Examples
• 3.1 Discovering the 5 Essential Nature of Communication: A Guide
• 3.2 Related posts:

The Nature of Communication: Understanding its Meaning

Communication is a fundamental aspect of human interaction that enables us to exchange information, ideas, and emotions. It is a process of transmitting a message from a sender to a receiver through various channels. Effective communication is essential for building relationships, resolving conflicts, and achieving common goals.

What is Communication?

Communication is the act of conveying information, ideas, or emotions from one person to another. It involves both verbal and nonverbal forms of expression, including spoken language, body language, facial expressions, and gestures. Communication can occur through various channels, such as face-to-face conversation, telephone, email, text messaging, and social media.

The Elements of Communication

Communication involves several elements that work together to convey a message. These elements include:

• Sender: The person who initiates the communication.
• Message: The information, idea, or emotion being conveyed.
• Channel: The medium through which the message is transmitted, such as verbal, written, or electronic.
• Receiver: The person who receives the message.
• Feedback: The response or reaction of the receiver to the message.

The Importance of Communication

Effective communication is crucial in both personal and professional settings. It helps us build relationships, understand others’ perspectives, and work together towards common goals. Good communication skills can also help us resolve conflicts, negotiate effectively, and make informed decisions.

The Nature of Communication

Communication is a complex process that involves both verbal and nonverbal forms of expression. It is influenced by various factors, such as cultural background, personal experiences, and social norms. Communication can be intentional or unintentional, and its meaning can be affected by the context in which it occurs.

The Nature of Communication: Exploring Examples

Communication is the process of exchanging information, ideas, and thoughts between individuals or groups. It is an essential aspect of life that can take several forms such as verbal, non-verbal, written, and visual communication. Effective communication is crucial in various settings, including education, business, and personal relationships. This article explores different examples of communication and their nature.

Verbal Communication:

Verbal communication involves exchanging information through speech or writing. It can take different forms such as face-to-face conversation, telephone calls, video calls, or public speaking. In an educational setting, verbal communication plays a crucial role in facilitating learning and understanding. Teachers use verbal communication to explain complex concepts, answer questions, and give feedback.

Non-Verbal Communication:

Non-verbal communication involves exchanging information without using words. It can take different forms such as body language, facial expressions, gestures, and tone of voice. In education, non-verbal communication can help teachers to establish a positive classroom environment, build trust with students, and convey empathy.

Written Communication:

Written communication involves exchanging information through written words. It can take different forms such as emails, letters, memos, reports, and essays. In education, written communication plays a crucial role in assessing students’ understanding and facilitating critical thinking. Teachers use written communication to give assignments, provide feedback, and assess students’ work.

Visual Communication:

Visual communication involves exchanging information through visual aids such as graphs, charts, diagrams, and videos. In education, visual communication can help teachers to explain complex concepts, make learning more engaging, and facilitate understanding. Teachers use visual aids to present information, illustrate examples, and reinforce learning.

Discovering the Three Natures of Communication: A Guide

Effective communication is essential in all aspects of life, from personal relationships to professional endeavors. However, not all communication styles are created equal. To truly excel in communication, it is important to understand the three natures of communication: verbal, nonverbal, and written.

Verbal communication refers to the words we use to convey our message. This includes spoken words, tone of voice, and the speed at which we speak. It is important to be clear and concise in verbal communication to avoid misunderstandings. Active listening is also a crucial aspect of verbal communication, as it shows respect and understanding for the speaker.

Nonverbal Communication:

Nonverbal communication includes body language, facial expressions, and gestures. This type of communication can often convey more meaning than words alone. It is important to be aware of our own nonverbal cues, as well as those of others, to fully understand the message being conveyed.

Written communication includes emails, texts, letters, and other forms of written correspondence. This type of communication allows for more time to craft a message and can be a more effective way to convey complex information. However, it is important to be clear and concise in written communication, as there is no tone of voice or body language to help convey meaning.

Understanding and utilizing all three natures of communication can lead to more effective and successful communication in all areas of life. By being aware of our own communication style and actively listening to others, we can improve our relationships and achieve our goals more effectively.

Discovering the 5 Essential Nature of Communication: A Guide

Communication is a vital aspect of life. It is through communication that we can express ourselves and connect with others. However, communication is not just about words and speaking. It involves various elements that make up the essential nature of communication. In this guide, we will discover the 5 essential nature of communication that can help us communicate effectively.

1. Verbal Communication

Verbal communication is the use of words to convey a message. It involves speaking, writing, or signing. Verbal communication is the most common form of communication, and it is essential to use clear and concise language to avoid misunderstandings. It is important to speak clearly and use appropriate body language to convey the intended message.

2. Non-Verbal Communication

Non-verbal communication is the use of body language, gestures, facial expressions, and tone of voice to convey a message. It is an essential element of communication because it can convey emotions and attitudes. It is important to be aware of your non-verbal communication and ensure that it matches your verbal communication to avoid sending mixed messages.

3. Listening

Listening is a vital aspect of communication. It involves actively paying attention to what the other person is saying and understanding their perspective. Effective listening involves giving your full attention, asking questions, and providing feedback to show that you have understood their message.

4. Feedback

Feedback is an essential part of communication that involves providing information to the speaker about how their message was received. It can be verbal or non-verbal and can be positive or negative. Feedback is essential to ensure that the intended message was received and understood.

Context is the environment or situation in which communication takes place. It includes the physical environment, cultural norms, and social expectations. Understanding the context is essential to communicate effectively because it can impact how the message is received and understood.

By understanding the 5 essential nature of communication, we can communicate more effectively and avoid misunderstandings. Effective communication is essential in all areas of life, from personal relationships to professional settings. By improving our communication skills, we can build stronger relationships and achieve our goals.

Communication is an essential aspect of human life. It is a process of exchanging information, ideas, and thoughts through various channels. Effective communication requires active listening, understanding, and feedback. In today’s world, communication has become more complex with the advent of technology and globalization. Nevertheless, it is crucial to maintain clear and concise communication to avoid misunderstandings and develop healthy relationships. Understanding the nature of communication can help individuals improve their communication skills and enhance their personal and professional lives.

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Communication and Its Importance in Everyday Life Essay

The concept of communication is primarily about exchanging various types of information between the subjects of communication. Even at the origins of sociality, the formation of community, and interaction, like communication, played a significant role. In the modern world, technologies and, consequently, the technological development of communications have begun to play an important role. The achievement of people’s understanding of one another is in many ways a condition for the development of both society and an individual.

A person’s need for communication is determined by natural life and constant presence in society, whether a family, a team of employees, a school, or a student class. If a person were deprived of an opportunity to communicate from birth, one would never grow up as a social person, civilized and culturally developed. Simply put, communication is the interaction of people in the process of their joint activities. It is the exchange of ideas, opinions, thoughts, feelings, the exchange of information (Flanagin, 2017). Without communications, no organizational group of people can exist.

The most critical components of communication are verbal and non-verbal communication. Verbal communication is the transmission of information through spoken words and is necessary to convey information content. Non-verbal communication is a form of communication, including gestures, facial expressions, poses, eye contact, touch (Bambaeeroo, & Shokrpour, 2017). Verbal communication is the universal means of communication since when transmitting information using speech, the message’s meaning is least lost. As for non-verbal communication, the most popular non-verbal communication tools are gestures and facial expressions. Verbal communication is not always able to convey the emotional component of information, and this ability differs in different “sound” languages (Bambaeeroo & Shokrpour, 2017). Additional ways of non-verbal communication are poses, as well as touching. Such gestures can also tell much about person’s thoughts and attitude to what is happening.

Communication in itself is one of the main attributes of human activity. All means are essential: both verbal communication and non-verbal communication. Each means expresses its “share” of information, and the ability to read different “codes” helps assess the situation as a whole. Extra-verbal communication, in particular, becomes necessary when verbal mutual understanding is impossible. For example, if the interlocutors speak different languages or one of them is deaf and dumb. It is noted that a person perceives the most significant part of the information through non-verbal communication, and the least – with the help of spoken speech.

The factor of understanding plays an essential role in the conditions of interpersonal communication. In psychology, understanding is considered, first of all, as the ability to comprehend the meaning or meaning of something and a result achieved due to this. Barriers to misunderstanding arose when the information that the communicator was trying to convey was misunderstood for some reason. Misunderstanding can be caused by too quiet or too fast speech, cultural characteristics, features of a particular language. Misunderstanding can also be caused by the emotional experiences of the communication participants when one takes out negative emotions on the other. Thus, the developed skills of verbal and non-verbal communication play a huge role in a person’s life. Effective and pleasant communication is possible only if there is understanding and respect of the interlocutor.

Bambaeeroo, F., & Shokrpour, N. (2017). The impact of the teachers’ non-verbal communication on success in teaching. Journal of Advances in Medical Education & Professionalism , 5 (2), 51.

Flanagin, A. J. (2017). Online social influence and the convergence of mass and interpersonal communication. Human Communication Research , 43 (4), 450-463. Web.

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Essay on Importance of Communication for Students and Children

500+ words essay on importance of communication:.

Communication is one of the important tools that aid us to connect with people. Either you are a student or a working professional, good communication is something that will connect you far ahead. Proper communication can help you to solve a number of issues and resolve problems. This is the reason that one must know how to communicate well. The skills of communication essential to be developed so that you are able to interact with people. And able to share your thoughts and reach out to them. All this needs the correct guidance and self-analysis as well.

Meaning of Communication

The word communication is basically a process of interaction with the people and their environment . Through such type of interactions, two or more individuals influence the ideas, beliefs, and attitudes of each other.

Such interactions happen through the exchange of information through words, gestures, signs, symbols, and expressions. In organizations, communication is an endless process of giving and receiving information and to build social relationships.

Importance of Communication

Communication is not merely essential but the need of the hour. It allows you to get the trust of the people and at the same time carry better opportunities before you. Some important points are as follows –

Help to Build Relationships 

No matter either you are studying or working, communication can aid you to build a relationship with the people. If you are studying you communicate with classmates and teachers to build a relationship with them. Likewise in offices and organizations too, you make relationships with the staff, your boss and other people around.

Improve the Working Environment 

There are a number of issues which can be handled through the right and effective communication. Even planning needs communication both written as well as verbal. Hence it is essential to be good in them so as to fill in the communication gap.

Foster strong team

Communication helps to build a strong team environment in the office and other places. Any work which requires to be done in a team. It is only possible if the head communicates everything well and in the right direction.

Find the right solutions

Through communication, anyone can find solutions to even serious problems. When we talk, we get ideas from people that aid us to solve the issues. This is where communication comes into play. Powerful communication is the strength of any organization and can help it in many ways.

Earns more respect

If your communication skills are admirable, people will love and give you respect. If there is any problem, you will be the first person to be contacted. Thus it will increase your importance. Hence you can say that communications skills can make a big change to your reputation in society.

Get the huge list of more than 500 Essay Topics and Ideas

Don’t Go Overboard With Your Point

The conversation is about to express your thoughts. And to let the other person know what you feel. It is not mean to prove that your point is correct and the other person is wrong. Don’t Overboard other With Your Point.

Watch Your Words

Before you say something to Watch Your Words. At times, out of anger or anxiousness, we say somethings that we must not say. Whenever you are in a professional meeting or in some formal place, where there is a necessity of communicating about your product or work then it is advised to practice the same beforehand

Communication is the greatest importance. It is important to sharing out one’s thoughts and feelings to live a fuller and happier life. The more we communicate the less we suffer and the better we feel about everything around. However, it is all the more necessary to learn the art of effective communication to put across ones point well.

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Essay on Communication in 100, 200 and 300 Words: The Essence of Survival

• Updated on  
• Oct 20, 2023

Do you know how important it is to communicate with others? Communication is the primary means through which individuals share information, ideas and thoughts. Communication fosters strong relationships. In this essence, writing an essay on communication becomes important where you highlight the importance of communication, how it affects our everyday lives and what skills are required to become a communication professional . Let’s explore all these questions with some essays on communication.

Table of Contents

• 1 Essay on Communication in 100 Words
• 2 Essay on Communication in 200 Words
• 3 Essay on Communication in 300 Words

Also Read: Essay on Freedom Fighters

Essay on Communication in 100 Words

Communication is the cornerstone of human interaction and is crucial to sharing ideas, thoughts and information. By communicating, people foster relationships, which is vital for personal and professional growth. Effective communication facilitates understanding, resolves conflicts, and promotes collaboration. Whether verbal or nonverbal, it forms the basis of successful teamwork, decision-making, and social integration.

Clear communication is key to a harmonious society, nurturing empathy, and building trust. It encourages brainstorming, creative thinking, and the development of new solutions to complex problems. Its impact is profound, shaping the way we interact, learn, and evolve, making it an indispensable tool for human connection and progress. 

Essay on Communication in 200 Words

What makes communication important is that it serves as the bedrock for exchanging ideas, information, and emotions. It is the essence of human interaction, enabling us to convey our thoughts, beliefs, and intentions to others. Effective communication is essential in every aspect of life, whether in personal relationships, professional environments, or social interactions.

Effective communication can form the basis of trust and mutual understanding and understanding. In personal relationships, communication fosters understanding and empathy, allowing individuals to express their feelings and needs, while also listening to and acknowledging others. 

In the professional realm. Communication allows the smooth functioning of organizations. With communication, individuals can disseminate information, set clear expectations and encourage collaboration among team members. Moreover, effective communication in the workplace enhances productivity and promotes a positive work culture.

The uses and benefits of communication are not limited to just personal and professional realms. In social environments also, communication allows diverse groups to understand each other’s cultures, beliefs, and values, promoting inclusivity and harmony in society.

You can call communication a fundamental pillar of human existence, as it helps in shaping our relationships, work environments, and societal interactions. Its effective practice is essential for nurturing empathy, building trust, and fostering a more connected and understanding world.

Also Read: Essay on the Importance of English Language

Essay on Communication in 300 Words

How crucial communication is can be explained by the fact that it allows the smooth transfer of ideas, thoughts, feelings and information. Communication is the lifeblood of human interaction, playing a crucial role in the exchange of ideas, information, and emotions. It serves as the cornerstone of relationships, both personal and professional, and is integral to the functioning of society as a whole. 

In personal relationships, it is essential to have effective communication for clear understanding and empathy. It allows individuals to express their thoughts, feelings, and needs, while also providing a platform for active listening and mutual support. Strong communication fosters trust and intimacy, enabling individuals to build meaningful and lasting connections with others.

Without communication, you might struggle for organizational success in the professional world. Clear and effective communication within a team or workplace ensures that tasks are understood, roles are defined, and goals are aligned. It enables efficient collaboration, problem-solving, and decision-making, contributing to a positive and productive work environment. Moreover, effective communication between employers and employees promotes a sense of transparency and fosters a healthy work culture.

In a broader sense, communication is vital for social integration and cultural understanding. It bridges the gaps between diverse groups, facilitating the exchange of values, beliefs, and perspectives. Effective communication fosters inclusivity and respect for cultural differences, contributing to a more harmonious and cohesive community.

However, communication is not just about sharing information and ideas. It also encompasses nonverbal cues such as body language, facial expressions, and tone of voice, all of which play a significant role in conveying meaning and emotions. It is the glue that binds individuals and communities together, fostering understanding, empathy, and collaboration. Practicing clear and empathetic communication is vital for creating a more connected, inclusive, and harmonious world.

Related Articles:

Communication is the process of exchanging ideas, information, thoughts and feelings between individuals or groups through the use of verbal and nonverbal methods.

To write an essay on communication, you need to describe what communication is, what the importance of communication in our lives and how it can help us know different aspects of life.

To become an effective communicator, you must become an active listener and understand what others have to say. You must learn to express your thoughts clearly and concisely. You also need to ensure your body language, facial expressions, and tone of voice perfectly align with your ideas.

For more information on such interesting topics, visit our essay writing page and follow Leverage Edu .

Shiva Tyagi

With an experience of over a year, I've developed a passion for writing blogs on wide range of topics. I am mostly inspired from topics related to social and environmental fields, where you come up with a positive outcome.

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1.1: Communication- Definition and The Communication Process

• Last updated
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• Page ID 114736

• Pamela J. Gerber & Heidi Murphy
• Central New Mexico Community College via https://www.cnm.edu/

In this section, we will define communication and discuss the components of the communication process.

Definition of Communication

In this text, we define communication as symbol using and meaning making. Communicators exchange two types of symbols, verbal and/or nonverbal, and attach meaning to said symbols. For example, the meaning attached to the verbal symbol “hello” is a greeting. You can also convey this greeting by using a nonverbal symbol, such as a hand wave. However, it is important note that the meanings we attach to symbols can vary from person to person. For example, another communicator might instead interpret a hand wave as trying to get their attention.

The Communication Process

In order to better understand how verbal and nonverbal symbols are produced, interpreted, and coordinated in interactions, it is necessary to understand the components of the communication process.

Senders and receivers of messages in a communicative interaction. Because we are continuously sending and receiving verbal and/or nonverbal messages, we are simultaneously both a sender and receiver in interactions. For example, in a face-to-face interaction, the other communicator may be recounting an experience verbally with words and nonverbally with hand gestures, while we are sending our own nonverbal messages via eye contact, facial expressions, posture, etc.

The process of turning our thoughts, ideas, and feelings into verbal and/or nonverbal messages.

The process of interpreting and adding meaning to the verbal and/or nonverbal messages we receive.

A thing that represents or stands for something else. In communication, symbols can be verbal, such as words, or nonverbal, such as the ‘okay’ hand symbol.

Verbal and nonverbal symbols that represent thoughts, feelings, and ideas. Messages can be both intentional (conscious) and unintentional (unconscious). For example, we may intentionally smile at a friend but unintentionally fidget with our hands when nervous.

The means through which the message is sent from one communicator to the other, such spoken words, a text message, or our hands to make a gesture.

The verbal and nonverbal messages sent by one communicator in response to the other communicator’s message(s). For example, if someone says a word we are unfamiliar with, we may frown in response or give them a confused look to let them know we do not understand.

Noise is a type of interference in the communication process that results from the physical, relational, individual, and/or cultural context. Noise can occur in various places in the process, such as in the people, in the channel, in the message, and even outside the interaction.

In any interpersonal interaction, there are at least two communicators and both communicators are generating and creating meaning by simultaneously sending and receiving messages . For example, in a face-to-face interaction, we may be telling a story about our horrible day and the other person may be listening. While we are telling our story, we are encoding our thoughts and feelings and considering which details to leave out and which ones to talk about. Think about the last time you recapped your experience at a social gathering for a friend and then again for a family member. Did you focus on different details with each person? That’s encoding. While telling the story, we may use both verbal and nonverbal symbols to create the content of our message. The channel we send our message through can be spoken words (for verbal symbols) or hand gestures (for nonverbal symbols). The other communicator, who is listening, decodes the message by interpreting and adding meaning to it. In addition, the listener is also simultaneously communicating messages back to us. This is called feedback . They may be nonverbally establishing eye contact (or not), yawning, or verbally interrupting or asking questions.

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1.1 Communication: History and Forms

Learning objectives.

• Define communication.
• Discuss the history of communication from ancient to modern times.
• List the five forms of communication.
• Distinguish among the five forms of communication.
• Review the various career options for students who study communication.

Before we dive into the history of communication, it is important that we have a shared understanding of what we mean by the word communication . For our purposes in this book, we will define communication as the process of generating meaning by sending and receiving verbal and nonverbal symbols and signs that are influenced by multiple contexts. This definition builds on other definitions of communication that have been rephrased and refined over many years. In fact, since the systematic study of communication began in colleges and universities a little over one hundred years ago, there have been more than 126 published definitions of communication (Dance & Larson, 1976). In order to get a context for how communication has been conceptualized and studied, let’s look at a history of the field.

From Aristotle to Obama: A Brief History of Communication

While there are rich areas of study in animal communication and interspecies communication, our focus in this book is on human communication. Even though all animals communicate, as human beings we have a special capacity to use symbols to communicate about things outside our immediate temporal and spatial reality (Dance & Larson). For example, we have the capacity to use abstract symbols, like the word education , to discuss a concept that encapsulates many aspects of teaching and learning. We can also reflect on the past and imagine our future. The ability to think outside our immediate reality is what allows us to create elaborate belief systems, art, philosophy, and academic theories. It’s true that you can teach a gorilla to sign words like food and baby , but its ability to use symbols doesn’t extend to the same level of abstraction as ours. However, humans haven’t always had the sophisticated communication systems that we do today.

Some scholars speculate that humans’ first words were onomatopoetic. You may remember from your English classes that onomatopoeia refers to words that sound like that to which they refer—words like boing , drip , gurgle , swoosh , and whack . Just think about how a prehistoric human could have communicated a lot using these words and hand gestures. He or she could use gurgle to alert others to the presence of water or swoosh and whack to recount what happened on a hunt. In any case, this primitive ability to communicate provided an evolutionary advantage. Those humans who could talk were able to cooperate, share information, make better tools, impress mates, or warn others of danger, which led them to have more offspring who were also more predisposed to communicate (Poe, 2011). This eventually led to the development of a “Talking Culture” during the “Talking Era.” During this 150,000 year period of human existence, ranging from 180,000 BCE to 3500 BCE, talking was the only medium of communication, aside from gestures, that humans had (Poe, 2011).

The beginning of the “Manuscript Era,” around 3500 BCE, marked the turn from oral to written culture. This evolution in communication corresponded with a shift to a more settled, agrarian way of life (Poe, 2011). As hunter-gatherers settled into small villages and began to plan ahead for how to plant, store, protect, and trade or sell their food, they needed accounting systems to keep track of their materials and record transactions. While such transactions were initially tracked with actual objects that symbolized an amount—for example, five pebbles represented five measures of grain—symbols, likely carved into clay, later served as the primary method of record keeping. In this case, five dots might equal five measures of grain.

During this period, villages also developed class systems as more successful farmers turned businessmen prospered and took leadership positions. Religion also became more complex, and a new class of spiritual leaders emerged. Soon, armies were needed to protect the stockpiled resources from others who might want to steal it. The emergence of elite classes and the rise of armies required records and bookkeeping, which furthered the spread of written symbols. As clergy, the ruling elite, and philosophers began to take up writing, the systems became more complex. The turn to writing didn’t threaten the influential place of oral communication, however. During the near 5,000-year period of the “Manuscript Era,” literacy, or the ability to read and write, didn’t spread far beyond the most privileged in society. In fact, it wasn’t until the 1800s that widespread literacy existed in the world.

The end of the “Manuscript Era” marked a shift toward a rapid increase in communication technologies. The “Print Era” extended from 1450 to 1850 and was marked by the invention of the printing press and the ability to mass-produce written texts. This 400-year period gave way to the “Audiovisual Era,” which only lasted 140 years, from 1850 to 1990, and was marked by the invention of radio, telegraph, telephone, and television. Our current period, the “Internet Era,” has only lasted from 1990 until the present. This period has featured the most rapid dispersion of a new method of communication, as the spread of the Internet and the expansion of digital and personal media signaled the beginning of the digital age.

The evolution of communication media, from speaking to digital technology, has also influenced the field of communication studies. To better understand how this field of study developed, we must return to the “Manuscript Era,” which saw the production of the earliest writings about communication. In fact, the oldest essay and book ever found were written about communication (McCroskey, 1984). Although this essay and book predate Aristotle, he is a logical person to start with when tracing the development of the communication scholarship. His writings on communication, although not the oldest, are the most complete and systematic. Ancient Greek philosophers and scholars such as Aristotle theorized about the art of rhetoric , which refers to speaking well and persuasively. Today, we hear the word rhetoric used in negative ways. A politician, for example, may write off his or her opponent’s statements as “just rhetoric.” This leads us to believe that rhetoric refers to misleading, false, or unethical communication, which is not at all in keeping with the usage of the word by ancient or contemporary communication experts. While rhetoric does refer primarily to persuasive communication messages, much of the writing and teaching about rhetoric conveys the importance of being an ethical rhetor , or communicator. So when a communicator, such as a politician, speaks in misleading, vague, or dishonest ways, he or she isn’t using rhetoric; he or she is being an unethical speaker.

The study of rhetoric focused on public communication, primarily oratory used in discussions or debates regarding laws and policy, speeches delivered in courts, and speeches intended to praise or blame another person. The connections among rhetoric, policy making, and legal proceedings show that communication and citizenship have been connected since the study of communication began. Throughout this book, we will continue to make connections between communication, ethics, and civic engagement.

Much of the public speaking in ancient Greece took place in courtrooms or in political contexts.

Karen Neoh – Courtroom – CC BY 2.0.

Ancient Greek rhetoricians like Aristotle were followed by Roman orators like Cicero. Cicero contributed to the field of rhetoric by expanding theories regarding the five canons of rhetoric, which include invention, arrangement, style, delivery, and memory. Invention refers to the use of evidence and arguments to think about things in new ways and is the most studied of the five canons. Arrangement refers to the organization of speech, style refers to the use of language, and delivery refers to the vocal and physical characteristics of a speaker. Memory is the least studied of the five canons and refers to the techniques employed by speakers of that era to retain and then repeat large amounts of information. The Age of Enlightenment in the 1700s marked a societal turn toward scientific discovery and the acquisition of knowledge, which led to an explosion of philosophical and scientific writings on many aspects of human existence. This focus on academic development continued into the 1900s and the establishment of distinct communication studies departments.

Communication studies as a distinct academic discipline with departments at universities and colleges has only existed for a little over one hundred years (Keith, 2008). Although rhetoric has long been a key part of higher education, and colleges and universities have long recognized the importance of speaking, communication departments did not exist. In the early 1900s, professors with training and expertise in communication were often housed in rhetoric or English departments and were sometimes called “professors of speech.” During this time, tension began to build between professors of English who studied rhetoric as the written word and professors of speech who studied rhetoric as the spoken word. In 1914, a group of ten speech teachers who were members of the National Council of Teachers of English broke off from the organization and started the National Association of Academic Teachers of Public Speaking, which eventually evolved into today’s National Communication Association. There was also a distinction of focus and interest among professors of speech. While some focused on the quality of ideas, arguments, and organization, others focused on coaching the performance and delivery aspects of public speaking (Keith, 2008). Instruction in the latter stressed the importance of “oratory” or “elocution,” and this interest in reading and speaking aloud is sustained today in theatre and performance studies and also in oral interpretation classes, which are still taught in many communication departments.

The formalization of speech departments led to an expanded view of the role of communication. Even though Aristotle and other ancient rhetoricians and philosophers had theorized the connection between rhetoric and citizenship, the role of the communicator became the focus instead of solely focusing on the message. James A. Winans, one of the first modern speech teachers and an advocate for teaching communication in higher education, said there were “two motives for learning to speak. Increasing one’s chance to succeed and increasing one’s power to serve” (Keith, 2008). Later, as social psychology began to expand in academic institutions, speech communication scholars saw places for connection to further expand definitions of communication to include social and psychological contexts.

Today, you can find elements of all these various aspects of communication being studied in communication departments. If we use President Obama as a case study, we can see the breadth of the communication field. Within one department, you may have fairly traditional rhetoricians who study the speeches of President Obama in comparison with other presidential rhetoric. Others may study debates between presidential candidates, dissecting the rhetorical strategies used, for example, by Mitt Romney and Barack Obama. Expanding from messages to channels of communication, scholars may study how different media outlets cover presidential politics. At an interpersonal level, scholars may study what sorts of conflicts emerge within families that have liberal and conservative individuals. At a cultural level, communication scholars could study how the election of an African American president creates a narrative of postracial politics. Our tour from Aristotle to Obama was quick, but hopefully instructive. Now let’s turn to a discussion of the five major forms of communication.

Forms of Communication

Forms of communication vary in terms of participants, channels used, and contexts. The five main forms of communication, all of which will be explored in much more detail in this book, are intrapersonal, interpersonal, group, public, and mass communication. This book is designed to introduce you to all these forms of communication. If you find one of these forms particularly interesting, you may be able to take additional courses that focus specifically on it. You may even be able to devise a course of study around one of these forms as a communication major. In the following we will discuss the similarities and differences among each form of communication, including its definition, level of intentionality, goals, and contexts.

Intrapersonal Communication

Intrapersonal communication is communication with oneself using internal vocalization or reflective thinking. Like other forms of communication, intrapersonal communication is triggered by some internal or external stimulus. We may, for example, communicate with our self about what we want to eat due to the internal stimulus of hunger, or we may react intrapersonally to an event we witness. Unlike other forms of communication, intrapersonal communication takes place only inside our heads. The other forms of communication must be perceived by someone else to count as communication. So what is the point of intrapersonal communication if no one else even sees it?

Intrapersonal communication is communication with ourselves that takes place in our heads.

Sarah – Pondering – CC BY 2.0.

Intrapersonal communication serves several social functions. Internal vocalization, or talking to ourselves, can help us achieve or maintain social adjustment (Dance & Larson, 1972). For example, a person may use self-talk to calm himself down in a stressful situation, or a shy person may remind herself to smile during a social event. Intrapersonal communication also helps build and maintain our self-concept. We form an understanding of who we are based on how other people communicate with us and how we process that communication intrapersonally. The shy person in the earlier example probably internalized shyness as a part of her self-concept because other people associated her communication behaviors with shyness and may have even labeled her “shy” before she had a firm grasp on what that meant. We will discuss self-concept much more in Chapter 2 “Communication and Perception” , which focuses on perception. We also use intrapersonal communication or “self-talk” to let off steam, process emotions, think through something, or rehearse what we plan to say or do in the future. As with the other forms of communication, competent intrapersonal communication helps facilitate social interaction and can enhance our well-being. Conversely, the breakdown in the ability of a person to intrapersonally communicate is associated with mental illness (Dance & Larson, 1972).

Sometimes we intrapersonally communicate for the fun of it. I’m sure we have all had the experience of laughing aloud because we thought of something funny. We also communicate intrapersonally to pass time. I bet there is a lot of intrapersonal communication going on in waiting rooms all over the world right now. In both of these cases, intrapersonal communication is usually unplanned and doesn’t include a clearly defined goal (Dance & Larson, 1972). We can, however, engage in more intentional intrapersonal communication. In fact, deliberate self-reflection can help us become more competent communicators as we become more mindful of our own behaviors. For example, your internal voice may praise or scold you based on a thought or action.

Of the forms of communication, intrapersonal communication has received the least amount of formal study. It is rare to find courses devoted to the topic, and it is generally separated from the remaining four types of communication. The main distinction is that intrapersonal communication is not created with the intention that another person will perceive it. In all the other levels, the fact that the communicator anticipates consumption of their message is very important.

Interpersonal Communication

Interpersonal communication is communication between people whose lives mutually influence one another. Interpersonal communication builds, maintains, and ends our relationships, and we spend more time engaged in interpersonal communication than the other forms of communication. Interpersonal communication occurs in various contexts and is addressed in subfields of study within communication studies such as intercultural communication, organizational communication, health communication, and computer-mediated communication. After all, interpersonal relationships exist in all those contexts.

Interpersonal communication can be planned or unplanned, but since it is interactive, it is usually more structured and influenced by social expectations than intrapersonal communication. Interpersonal communication is also more goal oriented than intrapersonal communication and fulfills instrumental and relational needs. In terms of instrumental needs, the goal may be as minor as greeting someone to fulfill a morning ritual or as major as conveying your desire to be in a committed relationship with someone. Interpersonal communication meets relational needs by communicating the uniqueness of a specific relationship. Since this form of communication deals so directly with our personal relationships and is the most common form of communication, instances of miscommunication and communication conflict most frequently occur here (Dance & Larson, 1972). Couples, bosses and employees, and family members all have to engage in complex interpersonal communication, and it doesn’t always go well. In order to be a competent interpersonal communicator, you need conflict management skills and listening skills, among others, to maintain positive relationships.

Group Communication

Group communication is communication among three or more people interacting to achieve a shared goal. You have likely worked in groups in high school and college, and if you’re like most students, you didn’t enjoy it. Even though it can be frustrating, group work in an academic setting provides useful experience and preparation for group work in professional settings. Organizations have been moving toward more team-based work models, and whether we like it or not, groups are an integral part of people’s lives. Therefore the study of group communication is valuable in many contexts.

Since many businesses and organizations are embracing team models, learning about group communication can help these groups be more effective.

RSNY – Team – CC BY-NC-ND 2.0.

Group communication is more intentional and formal than interpersonal communication. Unlike interpersonal relationships, which are voluntary, individuals in a group are often assigned to their position within a group. Additionally, group communication is often task focused, meaning that members of the group work together for an explicit purpose or goal that affects each member of the group. Goal-oriented communication in interpersonal interactions usually relates to one person; for example, I may ask my friend to help me move this weekend. Goal-oriented communication at the group level usually focuses on a task assigned to the whole group; for example, a group of people may be tasked to figure out a plan for moving a business from one office to another.

You know from previous experience working in groups that having more communicators usually leads to more complicated interactions. Some of the challenges of group communication relate to task-oriented interactions, such as deciding who will complete each part of a larger project. But many challenges stem from interpersonal conflict or misunderstandings among group members. Since group members also communicate with and relate to each other interpersonally and may have preexisting relationships or develop them during the course of group interaction, elements of interpersonal communication occur within group communication too. Chapter 13 “Small Group Communication” and Chapter 14 “Leadership, Roles, and Problem Solving in Groups” of this book, which deal with group communication, will help you learn how to be a more effective group communicator by learning about group theories and processes as well as the various roles that contribute to and detract from the functioning of a group.

Public Communication

Public communication is a sender-focused form of communication in which one person is typically responsible for conveying information to an audience. Public speaking is something that many people fear, or at least don’t enjoy. But, just like group communication, public speaking is an important part of our academic, professional, and civic lives. When compared to interpersonal and group communication, public communication is the most consistently intentional, formal, and goal-oriented form of communication we have discussed so far.

Public communication, at least in Western societies, is also more sender focused than interpersonal or group communication. It is precisely this formality and focus on the sender that makes many new and experienced public speakers anxious at the thought of facing an audience. One way to begin to manage anxiety toward public speaking is to begin to see connections between public speaking and other forms of communication with which we are more familiar and comfortable. Despite being formal, public speaking is very similar to the conversations that we have in our daily interactions. For example, although public speakers don’t necessarily develop individual relationships with audience members, they still have the benefit of being face-to-face with them so they can receive verbal and nonverbal feedback. Later in this chapter, you will learn some strategies for managing speaking anxiety, since presentations are undoubtedly a requirement in the course for which you are reading this book. Then, in Chapter 9 “Preparing a Speech” , Chapter 10 “Delivering a Speech” , Chapter 11 “Informative and Persuasive Speaking” , and Chapter 12 “Public Speaking in Various Contexts” , you will learn how to choose an appropriate topic, research and organize your speech, effectively deliver your speech, and evaluate your speeches in order to improve.

Mass Communication

Public communication becomes mass communication when it is transmitted to many people through print or electronic media. Print media such as newspapers and magazines continue to be an important channel for mass communication, although they have suffered much in the past decade due in part to the rise of electronic media. Television, websites, blogs, and social media are mass communication channels that you probably engage with regularly. Radio, podcasts, and books are other examples of mass media. The technology required to send mass communication messages distinguishes it from the other forms of communication. A certain amount of intentionality goes into transmitting a mass communication message since it usually requires one or more extra steps to convey the message. This may involve pressing “Enter” to send a Facebook message or involve an entire crew of camera people, sound engineers, and production assistants to produce a television show. Even though the messages must be intentionally transmitted through technology, the intentionality and goals of the person actually creating the message, such as the writer, television host, or talk show guest, vary greatly. The president’s State of the Union address is a mass communication message that is very formal, goal oriented, and intentional, but a president’s verbal gaffe during a news interview is not.

Technological advances such as the printing press, television, and the more recent digital revolution have made mass communication a prominent feature of our daily lives.

Savannah River Site – Atmospheric Technology – CC BY 2.0.

Mass communication differs from other forms of communication in terms of the personal connection between participants. Even though creating the illusion of a personal connection is often a goal of those who create mass communication messages, the relational aspect of interpersonal and group communication isn’t inherent within this form of communication. Unlike interpersonal, group, and public communication, there is no immediate verbal and nonverbal feedback loop in mass communication. Of course you could write a letter to the editor of a newspaper or send an e-mail to a television or radio broadcaster in response to a story, but the immediate feedback available in face-to-face interactions is not present. With new media technologies like Twitter, blogs, and Facebook, feedback is becoming more immediate. Individuals can now tweet directly “at” (@) someone and use hashtags (#) to direct feedback to mass communication sources. Many radio and television hosts and news organizations specifically invite feedback from viewers/listeners via social media and may even share the feedback on the air.

The technology to mass-produce and distribute communication messages brings with it the power for one voice or a series of voices to reach and affect many people. This power makes mass communication different from the other levels of communication. While there is potential for unethical communication at all the other levels, the potential consequences of unethical mass communication are important to consider. Communication scholars who focus on mass communication and media often take a critical approach in order to examine how media shapes our culture and who is included and excluded in various mediated messages. We will discuss the intersection of media and communication more in Chapter 15 “Media, Technology, and Communication” and Chapter 16 “New Media and Communication” .

“Getting Real”

What Can You Do with a Degree in Communication Studies?

You’re hopefully already beginning to see that communication studies is a diverse and vibrant field of study. The multiple subfields and concentrations within the field allow for exciting opportunities for study in academic contexts but can create confusion and uncertainty when a person considers what they might do for their career after studying communication. It’s important to remember that not every college or university will have courses or concentrations in all the areas discussed next. Look at the communication courses offered at your school to get an idea of where the communication department on your campus fits into the overall field of study. Some departments are more general, offering students a range of courses to provide a well-rounded understanding of communication. Many departments offer concentrations or specializations within the major such as public relations, rhetoric, interpersonal communication, electronic media production, corporate communication. If you are at a community college and plan on transferring to another school, your choice of school may be determined by the course offerings in the department and expertise of the school’s communication faculty. It would be unfortunate for a student interested in public relations to end up in a department that focuses more on rhetoric or broadcasting, so doing your research ahead of time is key.

Since communication studies is a broad field, many students strategically choose a concentration and/or a minor that will give them an advantage in the job market. Specialization can definitely be an advantage, but don’t forget about the general skills you gain as a communication major. This book, for example, should help you build communication competence and skills in interpersonal communication, intercultural communication, group communication, and public speaking, among others. You can also use your school’s career services office to help you learn how to “sell” yourself as a communication major and how to translate what you’ve learned in your classes into useful information to include on your resume or in a job interview.

The main career areas that communication majors go into are business, public relations / advertising, media, nonprofit, government/law, and education. [1] Within each of these areas there are multiple career paths, potential employers, and useful strategies for success. For more detailed information, visit http://whatcanidowiththismajor.com/major/communication-studies .

• Business. Sales, customer service, management, real estate, human resources, training and development.
• Public relations / advertising. Public relations, advertising/marketing, public opinion research, development, event coordination.
• Media. Editing, copywriting, publishing, producing, directing, media sales, broadcasting.
• Nonprofit. Administration, grant writing, fund-raising, public relations, volunteer coordination.
• Government/law. City or town management, community affairs, lobbying, conflict negotiation / mediation.
• Education. High school speech teacher, forensics/debate coach, administration and student support services, graduate school to further communication study.
• Which of the areas listed above are you most interested in studying in school or pursuing as a career? Why?
• What aspect(s) of communication studies does/do the department at your school specialize in? What concentrations/courses are offered?
• Whether or not you are or plan to become a communication major, how do you think you could use what you have learned and will learn in this class to “sell” yourself on the job market?

Key Takeaways

• Getting integrated: Communication is a broad field that draws from many academic disciplines. This interdisciplinary perspective provides useful training and experience for students that can translate into many career fields.
• Communication is the process of generating meaning by sending and receiving symbolic cues that are influenced by multiple contexts.
• Ancient Greeks like Aristotle and Plato started a rich tradition of the study of rhetoric in the Western world more than two thousand years ago. Communication did not become a distinct field of study with academic departments until the 1900s, but it is now a thriving discipline with many subfields of study.

There are five forms of communication: intrapersonal, interpersonal, group, public, and mass communication.

• Intrapersonal communication is communication with oneself and occurs only inside our heads.
• Interpersonal communication is communication between people whose lives mutually influence one another and typically occurs in dyads, which means in pairs.
• Group communication occurs when three or more people communicate to achieve a shared goal.
• Public communication is sender focused and typically occurs when one person conveys information to an audience.
• Mass communication occurs when messages are sent to large audiences using print or electronic media.
• Getting integrated: Review the section on the history of communication. Have you learned any of this history or heard of any of these historical figures in previous classes? If so, how was this history relevant to what you were studying in that class?
• Come up with your own definition of communication. How does it differ from the definition in the book? Why did you choose to define communication the way you did?
• Over the course of a day, keep track of the forms of communication that you use. Make a pie chart of how much time you think you spend, on an average day, engaging in each form of communication (intrapersonal, interpersonal, group, public, and mass).

Dance, F. E. X. and Carl E. Larson, The Functions of Human Communication: A Theoretical Approach (New York, NY: Holt, Reinhart, and Winston, 1976), 23.

Keith, W., “On the Origins of Speech as a Discipline: James A. Winans and Public Speaking as Practical Democracy,” Rhetoric Society Quarterly 38, no. 3 (2008): 239–58.

McCroskey, J. C., “Communication Competence: The Elusive Construct,” in Competence in Communication: A Multidisciplinary Approach , ed. Robert N. Bostrom (Beverly Hills, CA: Sage, 1984), 260.

Poe, M. T., A History of Communications: Media and Society from the Evolution of Speech to the Internet (New York, NY: Cambridge University Press, 2011), 27.

• What Can I Do with This Major? “Communication Studies,” accessed May 18, 2012, http://whatcanidowiththismajor.com/major/communication-studies ↵

Communication in the Real World Copyright © 2016 by University of Minnesota is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

2 Introduction to Communication

What is communication, learning objectives.

Upon completing this chapter | module, you should be able to:

• describe the communication process and the eight elements of communication listed.
• categorize given premises as one of the eight elements of communication.

Think about communication in your daily life. When you make a phone call, send a text message, or like a post on Facebook, what is the purpose of that activity? Have you ever felt confused by what someone is telling you or argued over a misunderstood email? The underlying issue may very well be a communication deficiency.

There are many current models and theories that explain, plan, and predict communication processes and their successes or failures. In the workplace, we might be more concerned about practical knowledge and skills than theory. However, good practice is built on a solid foundation of understanding and skill. For this reason this module will help you develop foundational skills in key areas of communication, with a focus on applying theory and providing opportunities for practice.

Defining Communication

The word communication is derived from a Latin word meaning “to share.” Communication can be defined as “purposefully and actively exchanging information between two or more people to convey or receive the intended meanings through a shared system of signs and (symbols)” (“Communication,” 2015, para. 1).

Let us break this definition down by way of example. Imagine you are in a coffee shop with a friend, and they are telling you a story about the first goal they scored in hockey as a child. What images come to mind as you hear their story? Is your friend using words you understand to describe the situation? Are they speaking in long, complicated sentences or short, descriptive sentences? Are they leaning back in their chair and speaking calmly, or can you tell they are excited? Are they using words to describe the events leading up to their big goal, or did they draw a diagram of the rink and positions of the players on a napkin? Did your friend pause and wait for you to to comment throughout their story or just blast right through? Did you have trouble hearing your friend at any point in the story because other people were talking or because the milk steamer in the coffee shop was whistling?

All of these questions directly relate to the considerations for communication in this module:

• Analyzing the Audience
• Choosing a Communications Channel
• Using Plain Language
• Using Visual Aids
• Evaluating Communication via Feedback

Before we examine each of these considerations in more detail, we should consider the elements of the communication process.

The communication process includes the steps we take in order to ensure we have succeeded in communicating. The communication process comprises essential and interconnected elements detailed in the figure above. We will continue to reflect on the story of your friend in the coffee shop to explore each element in detail.

Source: The source comes up with an idea and sends a message in order to share information with others. The source could be one other person or a group of people. In our example above, your friend is trying to share the events leading up to their first hockey goal and, likely, the feelings they had at the time as well.

Message: The message is the information or subject matter the source is intending to share. The information may be an opinion, feelings, instructions, requests, or suggestions. In our example above, your friend identified information worth sharing, maybe the size of one of the defence players on the other team, in order to help you visualize the situation.

Channels: The source may encode information in the form of words, images, sounds, body language, etc. There are many definitions and categories of communication channels to describe their role in the communication process. This module identifies  the following channels: verbal, non-verbal, written, and digital. In our example above, your friends might make sounds or use body language in addition to their words to emphasize specific bits of information. For example, when describing a large defence player on the other team, they may extend their arms to explain the height or girth of the other team’s defence player.

Receiver: The receiver is the person for whom the message is intended. This person is charged with decoding the message in an attempt to understand the intentions of the source. In our example above, you as the receiver may understand the overall concept of your friend scoring a goal in hockey and can envision the techniques your friend used. However, there may also be some information you do not understand—such as a certain term—or perhaps your friend describes some events in a confusing order. One thing the receiver might try is to provide some kind of feedback to communicate back to the source that the communication did not achieve full understanding and that the source should try again.

Environment: The environment is the physical and psychological space in which the communication is happening (Mclean, 2005). It might also describe if the space is formal or informal. In our example above, it is the coffee shop you and your friend are visiting in.

Context: The context is the setting, scene, and psychological and psychosocial expectations of the source and the receiver(s) (McLean, 2005). This is strongly linked to expectations of those who are sending the message and those who are receiving the message. In our example above, you might expect natural pauses in your friend’s storytelling that will allow you to confirm your understanding or ask a question.

Interference: There are many kinds of interference (also called “noise”) that inhibit effective communication. Interference may include poor audio quality or too much sound, poor image quality, too much or too little light, attention, etc. In our working example, the coffee shop might be quite busy and thus very loud. You would have trouble hearing your friend clearly, which in turn might cause you to miss a critical word or phrase important to the story.

Those involved in the communication process move fluidly between each of these eight elements until the process ends.

Key Takeaways and Check Ins

Now that we have defined communication and described a communication process, let’s consider communication skills that are foundational to communicating effectively.

Learning highlights

• The goal of the communication process is to share meaning between a source and a receiver.
• There are eight essential elements in the communication process: source, message, channel, receiver, feedback, environment, context, and interference.

Check Your Understanding

McLean, S. (2005). The basics of interpersonal communication . Boston, MA: Allyn & Bacon.

Communicatio n. (n.d.). In Wikipedia. Retrieved from https://en.wikipedia.org/wiki/Communication .

Professional Communications Copyright © by Olds College is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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• Essay On Importance Of Communication

Importance of Communication Essay

500+ words importance of communication essay.

For every human being, communication is one of the essential parts of our lives. People build relationships in their personal and professional lives based on communication. Effective communication works as a foundation for respect and trust to grow. It helps in better understanding a person and the context of the conversation. People always believe that their way of communication is better than others. To communicate effectively, individuals should understand the motion behind the said information. We know that communication is effortless, but miscommunication between two or more individuals sometimes leads to conflicts and distress. Building relationships at home, work, and social affairs will be easier if you know the right way to communicate effectively. It is required to have better communication skills such as non-verbal communication, listening and managing stress can improve the relationship between individuals.

Meaning of Communication

Communication is essential for all of us, whether humans or animals. Communication is a part of written and spoken language, and altogether it completes the communication process. Both use different languages to communicate because it’s hard to survive in this world without communication.

Good communication skills are all about exchanging ideas and thoughts to convey information. It is a two-way conversation that includes vocalisation as well as a gesture. One of the crucial purposes of communication is to express ideas, needs or thoughts, and one’s beliefs with clarity for a mutually accepted solution.

Communication skills cannot be underestimated. Before languages were invented, people communicated with their hand gestures, body language, etc. We all require better communication skills at every step of our life. Personal and professional life will get hampered if you lack practical communication.

Importance of Effective Communication

People understand the importance of communication, but sometimes they cannot communicate through communication. It happens due to a lack of better communication skills. Below, we have discussed a few ways to communicate effectively.

• Interruption: It becomes very annoying when someone disrupts you while talking. It looks pretty unethical to disrupt someone while talking constantly, and the conversation can take a different turn. So, while talking, let the other person complete their talk before you start talking.
• Listen patiently: Listen patiently when someone tries to make a healthy conversation. It is one of the ways to do effective communication, as it gives a clear understanding of what the person is trying to say.
• View your body language: Body language speaks about your personality. Some people make uncomfortable gestures through their body language. So, you should keep your body language friendly and warm rather than keeping it arrogant.
• Do not go over your point: Communication is all about expressing thoughts so that the other person can understand. It is not that you are trying to prove something correct and the other person incorrect. Some people try to win the conservation, which leads to struggles and arguments.
• Watch your words: Before telling someone something, make sure you know what you are saying. We often say things that we should not do out of anger or anxiety. Remember, once spoken, words can not be withdrawn. Thus, it is suggested that you do not say something that you can regret later.
• Practice: If there is a professional meeting where you need to communicate about your product or work, it is recommended to practise already. Practise in front of the mirror or with a friend only. Choose how your conversation will begin, all the points you cover, and how you will end it.

As many people may feel comfortable communicating, communication is an art developed through practice and evaluation; every good communicator passes through a process to learn communication and practice skills, review themselves, and decrease where they can be.

Communication is essential to share our thoughts and feelings to live a happy life. Better communication makes us feel better about everything surrounding us and makes us suffer less. So, it is necessary to learn the art of communication to put across one point well.

Therefore, communication is a vital aspect of our existence. Effective communication can be achieved by being mindful of different elements of communication. Using appropriate communication in appropriate settings is essential for effective communication.

From our BYJU’S website, students can also access CBSE Essays related to different topics. It will help students to get good marks in their exams.

Frequently asked Questions on the Importance of communication Essay

How important is communication.

Communication of ideas, and thoughts is an important skill to be acquired. Conveying things in an effective manner is necessary for both our personal and professional lives.

What are types of communication?

There are 4 main types of communication are verbal, non verbal, visual and written forms of communication.

What are the factors that act as a barrier for communication?

Language is obviously the biggest barrier for communication between peoples of the world. Then comes the physical barrier. Geographical separation hinders communication. There are other factors like the gender barrier, cultural differences that prevail in the society. Last but not the least, emotional barriers too hinder proper understanding between persons involved in communication.

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Counselling

• Accountancy
• Business Studies
• Commercial Law
• Organisational Behaviour
• Human Resource Management
• Entrepreneurship
• CBSE Class 12 Business Studies Notes

Chapter 1: Nature and Significance of Management

• Management : Meaning, Characteristics, Objectives, and Importance
• Difference between Efficiency and Effectiveness
• Nature of Management as a Science, Art and Profession
• Levels of Management - Top, Middle and Lower
• Functions of Management - Planning, Organising, Staffing, Directing and Controlling
• Coordination in Management : Concept, Features & Importance
• Difference between Coordination and Cooperation

Chapter 2: Principles of Management

• Nature and Significance of Principles of Management
• 14 Principles of Management by Henri Fayol
• Difference between Unity of Command and Unity of Direction
• Principles of Scientific Management
• Techniques of Scientific Management
• Difference between Time Study and Motion Study
• Difference between Fayol and Taylor Theories of Management

Chapter 3: Business Environment

• Importance of Business Environment
• Dimensions of Business Environment
• Economic Environment in India
• New Industrial Policy : Features & Impact
• Concept and Features of Demonetization

Chapter 4: Planning

• Features, Importance and Limitations of Planning
• Planning Process: Concept and Steps
• Types of Plans: Standing Plan and Single-use Plan
• Difference between Standing Plans and Single-Use Plans
• Difference between Policies and Objectives
• Difference between Policies and Strategy
• Difference between Policies and Procedures
• Difference between Procedures and Methods
• Difference between Procedures and Rules
• Difference between Policies and Rules
• Difference between Rules and Methods

Chapter 5: Organising

• Organising : Meaning, Importance and Process
• Types of Organisation Structure
• Difference between Functional Structure and Divisional Structure
• Formal and Informal Organisation
• Difference between Formal and Informal Organisation
• Elements and Importance of Delegation
• Difference between Authority, Responsibility and Accountability
• Centralization and Decentralization
• Difference between Centralization and Decentralization
• Difference between Delegation and Decentralization

Chapter 6: Staffing

• Staffing : Meaning, Definition, Features and Importance
• Staffing and Human Resource Management
• Staffing Process
• Sources of Recruitment (Internal and External: Meaning, Merits and Demerits)
• Difference between Internal Recruitment and External Recruitment
• Steps in Selection Process
• Difference between Recruitment and Selection
• Importance of Training and Development to Organisation and Employees
• Methods of Training: On-the-Job Methods and Off-the-Job Methods
• Difference between On-the-Job Training Methods and Off-the-Job Training Methods
• Difference between Training and Development
• Difference between Training, Development and Education

Chapter 7: Directing

• Directing: Meaning, Characteristics and Importance
• Principles and Elements of Directing
• Importance of Supervision
• Features and Importance of Motivation
• Process of Motivation
• Maslow's Hierarchy of Needs Theory
• Financial and Non-Financial Incentives
• Difference between Financial and Non-financial Incentives
• Features and Importance of Leadership
• Types of Leadership Styles
• 10 Qualities of a Good Leader
• Which is more effective Push or Pull marketing ?

Communication: Meaning, Definition, Features and Importance

• Elements of Communication Process
• Communication Channels | Formal and Informal
• Formal Communication: Meaning, Types, Merits and Demerits
• Informal Communication: Meaning, Networks, Merits and Demerits
• Barriers to Effective Communication
• Measures to improve Communication Effectiveness

Chapter 8: Controlling

• Controlling: Nature, Importance, and Limitations
• Relationship between Planning and Controlling
• Process of Controlling

Chapter 9: Financial Management

• Role and Objectives of Financial Management
• Types of Financial Decisions
• Investment Decision: Meaning and Factors affecting Investment Decision
• Financing Decision: Meaning and Factors affecting Financing Decision
• Dividend Decision: Meaning and Factors affecting Dividend Decision
• Financial Planning: Objectives and Importance
• What is Capital Structure?
• Factors affecting the choice of Capital Structure
• What is Fixed Capital and Working Capital?
• Factors Affecting the Fixed Capital
• Factors Affecting the Working Capital

Chapter 10: Financial Markets

• Financial Market : Meaning, Functions, and Classification
• Instruments of Money Market
• What is Capital Market?
• Difference between Money Market and Capital Market
• What are the different Methods of Floatation of Securities in Primary Market?
• Difference between Primary Market and Secondary Market
• What is Stock Exchange?
• Trading Procedure on a Stock Exchange
• Basic Stock Market Terms | Common Terms in Stock Exchange
• Depository System: Meaning, Services and Constituents
• Demat Account: Types, Importance & How to Open
• What is National Stock Exchange of India (NSEI)?
• What is Over the Counter Exchange of India (OTCEI)?
• Difference between NSEI and OTCEI
• Securities and Exchange Board of India (SEBI): Objectives and Functions

Chapter 11: Marketing

• Marketing: Features and Functions
• Advantages and Disadvantages of Commercial Paper
• Marketing Management Philosophies
• Elements of Marketing Mix : 4Ps
• What is Product Mix?
• Classification of Products
• Difference between Convenience Products, Shopping Products and Speciality Products
• Difference between Consumer Products and Industrial Products
• What is Branding?
• Packaging: Levels, Importance and Functions
• What is Labelling?
• Price Mix: Meaning and Factors Affecting Price Determination
• What is Place/Physical Distribution Mix?
• Types of Distribution Channels
• Factors Determining Choice of Channels of Distribution
• Components of Physical Distribution
• What is Promotion Mix?
• Advertising : Features, Merits and Demerits
• Objections to Advertising
• Personal Selling: Features, Merits and Role
• Qualities of a Good Salesman
• Difference between Advertising and Personal Selling
• Sales Promotion: Merits, Demerits and Activities/ Techniques
• Public Relations (PR) : Meaning, Importance, Roles and Tools

Chapter 12: Consumer Protection

• Consumer Protection: Meaning, Importance and Means
• Consumer Rights and Responsibilities
• Who is a Consumer?
• Consumer Protection Act 1986 v/s Consumer Protection Act 2019
• Redressal Agencies under the Consumer Protection Act, 2019
• Remedies available to Consumers under Consumer Protection Act 2019

What is Communication?

Communication is an indispensable element in human relationships. Humans interact with one another through communication. The term ‘communication’ is derived from the Latin word ‘ communis ‘, which means common. Therefore, communication is defined as an exchange of facts, ideas, opinions, or emotions to create mutual understanding. It is the sum of all things one person does in order to create understanding in the minds of others.

• Definitions of Communication

“Communication is an intercourse by words, letters, symbols or messages, and is a way that one organisation member shares meaning and understanding with another”. – Koontz and O’ Donnell “Communication is a process by which people create and share information with one another in order to reach common understanding”. – Rogers “Communication is transfer of information from the sender to the receiver with the information being understood by the receiver”. – Koontz and Weihrich

Table of Content

Features/Nature of Communication

Importance of communication.

The features of communication are as follows:

• Communication is a social process as two or more people are involved in it and they exchange ideas, information and knowledge. 
• Communication is a pervasive function. Communication is required in all functions of management. It is required in planning for the communication of information. Organising requires communication to transfer information about tasks, authority and responsibility. Selection, training, appraisal, etc., require the interchange of facts and ideas with the employees. Thus, communication is a universal element in the management process.
• Communication is a continuous process. Organisations cannot exist without communication. It is like the circulation of blood in organisations, as they need to exchange ideas, facts, information, etc.
• The main aim of communication is to create understanding between sender and receiver. 
• Communication is a two-way process as the sender sends the information and the receiver receives it. The receiver understands the information and gives feedback.

The importance of communication are as follows:

• Acts as a basis of coordination : An organisation has many departments, divisions, sub-divisions, etc., and in order to coordinate the activities of all the departments, communication is essential. Communication helps in the coordination of various activities and provides for the exchange of information, ideas, facts, etc. 
• Helps in smooth working of an enterprise: Communication is the basis of the existence of an organisation from its birth. Communication is necessary for the smooth working of an organisation. Any new change in the organisation can also be introduced easily with the help of communication. All the organisational interactions are dependent on communication and if communication stops, all the organised actions will come to an end. 
• Acts as a basis of decision making : Communication provides the managers with information and ideas for sound planning and decision making. It enables a manager to analyse the problems and gather information for making sound decisions. Through communication, decisions can be passed to those who are involved in executing them.
• Increases managerial efficiency: For quick and effective performance of managerial functions, communication is essential. Managers convey goals, instructions, allocate jobs and responsibilities and evaluate performances with the help of communication. Thus, because of communication entire organisation is lubricated and works with full efficiency. 
• Promotes cooperation and industrial peace: Cooperation and industrial peace are promoted because of communication by developing understanding between superiors and subordinates. Any misunderstanding or misconception can be easily removed with communication. As communication is a two-way process, an atmosphere of trust and understanding is maintained in the organisation.
• Establishes effective leadership: Effective communication is needed for guiding, inspiring and motivating employees in an organisation. Leaders need to communicate their ideas, thoughts, suggestions, etc., and this can be possible only when there is an effective communication system in an organisation. Communication is also needed to know the feelings, responses, problems, grievances and suggestions of the followers.
• Boosts morale and provides motivation: Motivation and morale of the employees largely depend on the effectiveness of the communication system. Communication helps in keeping the employees informed about plans, policies, procedures, etc., and with such information, employees get a sense of belongingness .  Good communication develops the confidence and trust of workers and enables leaders to motivate, influence and satisfy their subordinates.
• Helps in training and development : Communication plays a vital role in the training and development of employees at every level of management. The degree of learning in a training depends not only on the contents of the training and development programme but also on how the knowledge and skills are being transmitted. 
• Helps to maintain public relations : An organisation has to deal with both the internal and external world, which includes customers, investors, trade unions, government, etc. Organisations are required to maintain healthy and cordial relations with everyone. It must always strive to convince the public that its actions are in interests of society.

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Improve your Coding Skills with Practice

What kind of Experience do you want to share?

What is Communication?

Over 70% of our time is spent communicating with others, and that’s the one interaction every person must do. Everyone must communicate their needs and ideas. Every organization must communicate its products and services. Unfortunately, many people have trouble in this area. Some don’t have the professional impact they need to get ahead in today’s corporate world.

Let’s Understand Communication

What is communicaition.

The word communication has been derived from the Latin word ‘communis’, which means ‘common’. It tells us that communication is something involving common things between or among people.

What is that common thing? It is the meaning of words, ideas, information, facts, or anything that has a bearing on the well-being of humans in society. People want to establish a ‘common platform’ of understanding upon which they can act together or live together. Communication does it as a media of uniform bondage.

There is general agreement about the necessity of effective communication , yet there is less agreement on an exact definition. Chester I. Barnard was the first among the leading authorities to give serious thought to communication.

Other experts have contributed a lot to the science of communication. There are variations among their presented concepts of communication, but there exists a common thread among them too.

All of them have emphasized the exchange of thoughts between human beings. O.W. Baskin and Craig E. Aronôff define, ” Communication is the exchange of messages between people for the purpose of achieving common meanings”.

Heinz Weihrich and Harold Koontz (19994) define communication as “Communication is the transfer of information from a sender to a receiver,.with the information being understood by the receiver.”

Betty R. Ricks and Kay F. Gow say, “Communication is the exchange of information that is mutually understood”.

The American Society of Training Directors defines, “Communication is the interchange of thought or information to bring about mutual understanding and confidence or good human relations.”

All the definitions of communication have emphasized the exchange of mutual meaning of information between people engaged in communicating.

It intends to achieve the mutuality of meaning of the information, thoughts, ideas, etc., to establish a common base of understanding between and among people.

This is the great virtue of communication. Society and civilization are developed through this binding contribution of communication. Organizations are built on this inherent quality of communication.

Communication, thus, involves the exchange of mutually understood meanings of messages between people. It is a systematic and continuous process of telling, listening, and understanding that occurs regularly everywhere in society.

Communication is the bridge of meaning between thoughts that tie people in the organization and in society. The concerted efforts of the people are made possible by the communication. It is a two-way process that binds people together.

The process of exchanging information and meaning between or among persons is made through a common system of symbols, signs, and behavior. The communication is completed when these are understood by both parties on the two sides in the same meaning and connotation.

Therefore, Communication is the process of exchanging mutually understood meanings of information, ideas or thoughts between people to attain a given purpose.

The Comprehensive Nature of Communication: Beyond Words

Communication is just as important as what we say because people judge us, our companies, our products, our services, and our professionalism by the way we write, act, dress, talk, and manage our responsibilities. In short, how well we communicate with others.

The Art of Effective Communication in Personal Success

Successful people know how to communicate for results. They know how to say what they mean and get what they want without hurting the people they deal with.

Understanding Individual Communication Styles in Daily Interactions

You deal daily with peers, outside groups, customers, employees, and managers, and you must have a good communication style . When we ask people how well they communicate, their answers usually fall into one of three categories.

First and most prevalent is the person who responds, “I communicate perfectly. I spell everything out, so there’s nothing left to doubt.” Another will react with surprise and ask me, “What do you mean ‘how well?’ I don’t think about communicating; I just do it.” The third type will reflect on the question thoughtfully before saying something like, “How can one ever know how well they get their ideas across to another person? All I can tell you is that I work more hours trying to communicate than I can count, and it still doesn’t work some of the time.” Each answer, in its own way, is correct.

The Dichotomy of Communication: A Discipline and Liberation

Communicating today is both a discipline and liberation.

The Flexibility and Paradoxes of Language

Our language is flexible; one size fits all. It’s a language in which ravel and unravel mean the same thing; flammable and inflammable mean the same thing; fat chance, slim chance, and no chance at all mean the same thing.

Communication: The Science and Emotion Behind It

Communication is both a science and a feeling; it’s often a cinch and often an impossibility.

Non-Verbal Cues: Moving Beyond Spoken Words

The smell of a woman’s perfume, the taste of semi-sweet chocolate, the sight of a blind person’s cane, the feel of the feverish brow of a sick child, the sound of the background music of a horror movie—all these move us to action or reaction.

These are all examples of effective communication, and none of them involve words.

The Risks and Uncertainties in Communication

Communication is full of risks; despite whatever precautions and plans we make, we can never really be sure of our success. No communication ever travels from sender to receiver in the same shape intended by the sender.

The Gap Between Intended and Perceived Messages

And, no matter how hard you try, the message will never be what you say—the message is always what they hear. But if you have a system to go by, you can at least reduce the risk and improve your chance of being effective.

The Essence of Effective Communication: A Two-Way Exchange

For communication to occur, there must be a two-way interchange of feelings, ideas, values, clarification of signals; and a fine-tuning of skills.

The Pivotal Role of Communication in Civilization and Society

Communication is the genesis of our civilization. It is the linking pin between people in society, and between societies around the globe.

It keeps people together and ties the countries of the world united. Communication is the only way people exchange views and opinions to build up friendship, solidarity, collaboration, association, mutuality, and social bonds that are the foundation of society and civilization.

The Indispensable Need for Communication in Organizational Structure

We cannot perceive the existence of people and society without communication. Without communication, there can be no organization, for there is no possibility, then, of the group influencing the behavior of the individual.

Communication has enabled us to organize and overcome such barriers, which could not have been possible to do individually. It contributes to our development as human beings and builds up the civilized society in which we all live. Its role is obvious to all of us. Therefore, communication is vital to our success and well-being in a civilized society.

Communication: A Daily Human Activity Across All Sectors

We spend more time communicating than doing anything else. We spend a large part of our day talking and listening. People at all levels and in all organizations—students, the president, managers, men and women in love, doctors and patients, parents and children, friends and enemies—have a common need—the need to communicate.

Building Interpersonal Relationships through Effective Communication

Management is getting things done by and through others. If this is true, then it is of much importance to build relationships with others. It is not possible to get things done with others without establishing interpersonal relationships.

The Significance of Communication in Management Functions

This is why communication is an important function of management. Communication applies to all phases of management. Management has an objective. Management unifies deliberate activity through communication. Without communication, there can be no organization.

A successful manager should have the ability to receive, analyze, and transmit information to motivate his subordinates in the right direction.

Thus, effective communication is a vital skill of management. Without question, communication is the vehicle through which the basic functions of management are carried out. Managers direct through communication; they coordinate through it; they staff, plan, and control through it.

Communication: A Prerequisite for Organizational Success

Virtually all actions taken in an organization have been preceded by communication. Thus, Bartol and Martin (1997) comment that communication is a critical part of every manager’s job; without effective communication, even the most brilliant strategies and best-laid plans may not be successful.

Fostering Workplace Harmony through Communication

The Hawthorne study reveals that workers’ understanding of each other would remove the major cause of industrial discontent. Communication is the only vehicle by which people can establish relationships and understand one another.

The Symbiosis of Knowledge and Communication for Managerial Success

Knowledge alone is not enough for managerial success; it requires knowledge plus the ability to communicate accurately. It is true that knowledge is power. It is more true that applied knowledge is power. And to apply it requires effective communication.

Executive Communication Time: Statistics and Implications

Lesikar and Pettit (1997) observe that typically, top executives spend from 75 to 95 percent of their time in communicating. One general estimation is that 40-60 percent of the work time spent in manufacturing plants typically involves some form of communication .

The Global Importance of Communication in Business

Globalization of business has enhanced the need for effective communication between individuals, teams, and organizations from around the world . It is a means by which behavior is modified, change is affected, information is made productive, and goals are achieved.

Theoretical Insights: How Communication Fosters Organizational Goals

Chester I. Bernard views communication is the means by which people are linked together in an organization to attain a common goal. They interact, acquaint, understand, and build mutual dependency among themselves through communication. They can be made compatible and supportive by this means to pursue jointly mutually determined goals.

Communication: The Underpinning of Coordination and Group Activity

Group activity is impossible without communication because coordination and change cannot be affected. The division of labor intended to exploit the benefit of job specialization cannot be executed without the skillful application of communication.

The need for coordination shall increase with the division of labor. Coordination takes place through communication.

Academic Observations on Communication and Group Dynamics

Weihrich and Koontz (2000) observed that group activity is impossible without communication because coordination and change cannot be affected.

Nature of Communication

Adjust the climate.

Whenever people get together to communicate with one another, two factors are always present. First, there is some sort of content to be covered—instructions, news, gossip, ideas, reports, evaluations, etc.

All of us are familiar with the content of the communication because it’s the most obvious factor and because we deal with it every day.

The second factor that is always present when people get together to communicate is the atmosphere or feeling that accompanies what you say. This is known as the communication climate.

The physical climate affects us in many ways. When it’s cold, we wear warm clothes. When it’s raining, we wear protective clothes.

And it’s not uncommon for weather conditions to affect our mood. Communication climates also affect us.

They can be either positive or negative. When the communication climate is positive, it’s easier for us to communicate, solve problems, reach decisions, and express thoughts and feelings.

In short, it makes working and dealing with other people more pleasant and productive. We’ve all been in restaurants, stores, offices, and homes where we felt comfortable and at ease. We usually want to go back to those places.

We’ve also been in homes, offices, and shops where the climate has been negative. In those instances, we were uncomfortable, uneasy, and less open.

We usually don’t enjoy attempting to communicate or do business in a negative climate. Are you making the climate negative for those you work with?

Choose Your Channel

Like a radio, human transmitters and receivers have channels. A communication channel is a medium through which information passes from sender to receiver: lectures, written messages, telephone conversations, face-to-face dialogue, and group meetings.

The choice of a channel may affect the quality of the communication and, in turn, the degree to which the receiver will respond to it. Therefore, you must decide which channel will be most effective in accomplishing your purpose.

Written communication should be used when communicating complex facts and figures or information, such as engineering, legal, or financial data, since communication breakdowns often result when complex material is presented orally.

Written communication is also the best channel when communicating with large numbers of people, when transmitting large amounts of data, or when you need a record of the communication.

The telephone is appropriate when communicating simple facts to a few people.

The phone also has more impact and a sense of urgency than written communication, but not as much as a meeting. To ensure that messages are understood on the phone, you may want to ask for feedback and check to make sure the communication link is complete.

Face-to-face communication has more urgency than meetings. It also has the advantage of speed, allows considerable two-way communication to take place, and usually elicits a quick response.

It’s usually best to use face-to-face dialogue when the interaction is personal—when giving praise, counseling, or taking disciplinary action.

Meetings are appropriate when there is a need for verbal interaction among members of a group.

Studies have revealed that supervisors spend more than half of their potential productive time in meetings, discussions, and conferences.

For this reason, it’s important to decide in advance whether a meeting will achieve the desired result.

Eliminate Static

Another helpful skill is the elimination of communication “static” or barriers.

If there’s too much static or noise, there’s a garbled message. The problem is that each of us has different barriers, and we don’t usually know what kind of noise the other person is hearing.

Sometimes we guess, and sometimes we guess wrong. The major barrier to communication is our natural tendency to judge, evaluate, approve, or disapprove of the other person’s statements.

Suppose the person next to you at lunch today says, “I like what Kay DuPont has to say.” What will you say? Your reply will probably be either approval or disapproval of the attitude expressed. You’ll either say, “I do, too!” or you’ll say, “I think she’s terrible.”

In other words, your first reaction will be to evaluate it from your point of view and approve or disapprove of what the other person said.

Although the tendency to make evaluations is common in almost all conversations, it is very much heightened in those situations where feelings and emotions are involved.

One of the best ways to “tune in” to the other person is to find out how they process and store the information they receive. Studies of Neurolinguistic Programming (NLP) have proved that there are three sensory process types: Visual, Auditory, and Kinesthetic.

Some people are visually oriented. They remember and imagine things by what they look like. They store pictures. Some people are auditory—they store sounds. Some people are kinesthetic—they store touch sensations.

How can you figure out a person’s processing system? By listening. People tend to broadcast how they process information and how they file their data.

Visually oriented people say things like: “Here’s what it looks like to me. Do you see what I mean? Do you get the picture? I need a clearer vision of that. That’s not coming in clear to me.” All visually-oriented terms.

Auditory people remember and imagine things by what they sound like. They say: “Here’s what it sounds like to me. That rings a bell. Do you hear what I mean? We need to have more harmony in this office. We’re not in tune with this.”

Kinesthetic people remember and imagine things by the feel of them. They say: “Here’s what it feels like to me. Do you grasp what I’m saying? That was a tough problem. That was a heavy burden. That was a weighty issue.”

People don’t always use the same sensory words, of course, but we do tend to use one sensory process about 70% of the time.

If you want me to understand how you feel, see what you mean, or get in tune with your ideas, you need to talk to me in words I’ll either relate to visually, auditorily, or kinesthetically. If you talk to me in flowers, and I hear in pastry, we can’t communicate. This is a very sophisticated form of communicating and can be very effective.

Know Your Nonverbals

Body movement, eye contact, posture, and clothing are also very important elements. Studies prove that 93% of your message is nonverbal and symbolic.

Employees learn to cue on the boss’ moods; spouses learn to react to each other’s movements; children instinctively watch for signs from their parents.

Studies have also taught us that sometimes our tongues say one thing, our bodies say another thing, and our symbols—like clothing and hairstyles—say still a third thing. When this occurs, the normal person will believe what they see, not what they hear.

So, you need to be constantly aware of the image you portray. Is it one of assertive confidence? Is someone willing to listen and solve problems? Or is it of someone unfriendly and uncaring? Do your clothes and posture reflect a person of high quality or one with sloppy habits?

Over two centuries ago, Ben Franklin said, “Power is with the person who can communicate well.” It’s truer today than it has ever been. And the power exists within you. All it takes is awareness and practice.

Communication Differences Between Men and Women

Men and women have communicated differently since the dawn of time. These differences can create communication problems that undermine productivity and interpersonal communication. Surveys identified five common communication problems between men and women (Tingley, 1994). They as

• Men were too authoritarian,
• Men did not take women seriously,
• Women were too emotional,
• Men did not accept women as co-workers or bosses, and
• Women did not speak up enough.

Gender-based differences in communication are partly caused by linguistic styles commonly used by men and women.

Linguistic style refers to a person’s characteristic speaking pattern (Tannen, 1995:139). It includes such features as directness or indirectness, pacing and pausing, word choice, and the use of such elements as jokes, figures of speech, stories, questions, and apologies.

In other words, linguistic style is a set of culturally learned signals by which we communicate what we mean, interpret others’ meanings, and evaluate one another as people. Research demonstrates that men and women communicate differently in several ways.

Tannen (1995: 138-48) has presented the seven different communication patterns that vary between men and women, which are presented below in a table:

Guidelines To Improve Communication Between Men and Women

Experts suggest a few guidelines to improve communication between men and women that are as follows:

• The differences in communication styles between sexes cannot be generalized to include all men and women. Some men are less likely to boast about their achievements, while some women are less likely to share the credit.
• Men and women should learn to genderflex. Genderflex entails the temporary use of communication behaviors typical of the other gender in order to increase the potential for influence (Tingley: 1994).
• Everyone needs to become aware of how linguistic styles work and how they influence our perceptions and judgments.
• Everyone should remember that men and women have different ways of saying the same thing.

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Communication Studies

What this handout is about.

This handout describes some steps for planning and writing papers in communication studies courses.

Courses in communication studies combine material from the humanities, fine arts, and social sciences in order to explain how and why people interact in the ways that they do. Within communication studies, there are four different approaches to understanding these interactions. Your course probably falls into one of these four areas of emphasis:

• Interpersonal and organizational communication: Interpersonal communication concerns one-on-one conversations as well as small group behaviors. Organizational communication focuses on large group dynamics.
• Rhetoric: Rhetoric examines persuasion and argumentation in political settings and within social movements.
• Performance studies: Performance studies analyze the relationships among literature, theater, and everyday life.
• Media/film studies: Media and film studies explore the cultural influences and practical techniques of television and film, as well as new technologies.

Understanding your assignment

The content and purpose of your assignments will vary according to what kind of course you are in, so pay close attention to the course description, syllabus, and assignment sheet when you begin to write. If you’d like to learn more about deciphering writing assignments or developing your academic writing, see our Writing Center handouts on these topics. For now, let’s see how a general topic, same-sex friendships, might be treated in each of the different areas. These illustrations are only examples, but you can use them as springboards to help you identify how your course might approach discussing a broad topic.

Interpersonal communication

An interpersonal communication perspective could focus on the verbal and nonverbal differences and similarities between how women communicate with other women and how men communicate with other men. This topic would allow you to explore the ways in which gender affects our behaviors in close relationships.

Organizational communication

Organizational communication would take a less personal approach, perhaps by addressing same-sex friendships in the form of workplace mentoring programs that pair employees of the same sex. This would require you to discuss and analyze group dynamics and effectiveness in the work environment.

A rhetorical analysis could involve comparing and contrasting references to friendship in the speeches of two well-known figures. For instance, you could compare Aristotle’s comments about Plato to Plato’s comments about Aristotle in order to discover more about the relationship between these two men and how each defined their friendship and/or same-sex friendship in general.

Performance studies

A performance approach might involve describing how a literary work uses dramatic conventions to portray same-sex friendships, as well as critiquing how believable those portrayals are. An analysis of the play Waiting for Godot could unpack the lifelong friendship between the two main characters by identifying what binds the men together, how these ties are effectively or ineffectively conveyed to the audience, and what the play teaches us about same-sex friendships in our own lives.

Media and film studies

Finally, a media and film studies analysis might explain the evolution of a same-sex friendship by examining a cinematic text. For example, you could trace the development of the main friendship in the movie Thelma and Louise to discover how certain events or gender stereotypes affect the relationship between the two female characters.

General writing tips

Writing papers in communication studies often requires you to do three tasks common to academic writing: analyze material, read and critique others’ analyses of material, and develop your own argument around that material. You will need to build an original argument (sometimes called a “theory” or “plausible explanation”) about how a communication phenomenon can be better understood. The word phenomenon can refer to a particular communication event, text, act, or conversation. To develop an argument for this kind of paper, you need to follow several steps and include several kinds of information in your paper. (For more information about developing an argument, see our handout on arguments ). First, you must demonstrate your knowledge of the phenomenon and what others have said about it. This usually involves synthesizing previous research or ideas. Second, you must develop your own original perspective, reading, or “take” on the phenomenon and give evidence to support your way of thinking about it. Your “take” on the topic will constitute your “argument,” “theory,” or “explanation.” You will need to write a thesis statement that encapsulates your argument and guides you and the reader to the main point of your paper. Third, you should critically analyze the arguments of others in order to show how your argument contributes to our general understanding of the phenomenon. In other words, you should identify the shortcomings of previous research or ideas and explain how your paper corrects some or all of those deficits. Assume that your audience for your paper includes your classmates as well as your instructor, unless otherwise indicated in the assignment.

Choosing a topic to write about

Your topic might be as specific as the effects of a single word in conversation (such as how the use of the word “well” creates tentativeness in dialogue) or as broad as how the notion of individuality affects our relationships in public and private spheres of human activity. In deciding the scope of your topic, look again at the purpose of the course and the aim of the assignment. Check with your instructor to gauge the appropriateness of your topic before you go too far in the writing process.

Try to choose a topic in which you have some interest or investment. Your writing for communications will not only be about the topic, but also about yourself—why you care about the topic, how it affects you, etc. It is common in the field of communication studies not only to consider why the topic intrigues you, but also to write about the experiences and/or cognitive processes you went through before choosing your topic. Including this kind of introspection helps readers understand your position and how that position affects both your selection of the topic and your analysis within the paper. You can make your argument more persuasive by knowing what is at stake, including both objective research and personal knowledge in what you write.

Using evidence to support your ideas

Your argument should be supported with evidence, which may include, but is not limited to, related studies or articles, films or television programs, interview materials, statistics, and critical analysis of your own making. Relevant studies or articles can be found in such journals as Journal of Communication , Quarterly Journal of Speech , Communication Education , and Communication Monographs . Databases, such as Infotrac and ERIC, may also be helpful for finding articles and books on your topic (connecting to these databases via NC Live requires a UNC IP address or UNC PID). As always, be careful when using Internet materials—check your sources to make sure they are reputable.

Refrain from using evidence, especially quotations, without explicitly and concretely explaining what the evidence shows in your own words. Jumping from quote to quote does not demonstrate your knowledge of the material or help the reader recognize the development of your thesis statement. A good paper will link the evidence to the overall argument by explaining how the two correspond to one another and how that relationship extends our understanding of the communication phenomenon. In other words, each example and quote should be explained, and each paragraph should relate to the topic.

As mentioned above, your evidence and analysis should not only support the thesis statement but should also develop it in ways that complement your paper’s argument. Do not just repeat the thesis statement after each section of your paper; instead, try to tell what that section adds to the argument and what is special about that section when the thesis statement is taken into consideration. You may also include a discussion of the paper’s limitations. Describing what cannot be known or discussed at this time—perhaps because of the limited scope of your project, lack of new research, etc.—keeps you honest and realistic about what you have accomplished and shows your awareness of the topic’s complexity.

Communication studies idiosyncrasies

• Using the first person (I/me) is welcomed in nearly all areas of communication studies. It is probably best to ask your professor to be sure, but do not be surprised if you are required to talk about yourself within the paper as a researcher, writer, and/or subject. Some assignments may require you to write from a personal perspective and expect you to use “I” to express your ideas.
• Always include a Works Cited (MLA) or References list (APA) unless you are told not to. Not giving appropriate credit to those whom you quote or whose ideas inform your argument is plagiarism. More and more communication studies courses are requiring bibliographies and in-text citations with each writing assignment. Ask your professor which citation format (MLA/APA) to use and see the corresponding handbook for citation rules.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Communication Essay

Communication is sending and receiving information via phone calls, emails, and in-person conversations. When information is conveyed effectively, the receiver may understand it extremely well and there is no room for misunderstandings. Here are a few sample essays on communication.

• 100 Words Essay On Communication

Every one of us uses a medium to communicate our daily experiences; this might be an expression, a gesture, a speech pattern, etc. These are all many forms of communication. Communication is a way for people to share their opinions with one another. Being a good communicator is useful in many facets of life, whether one in a school/university, in the workplace, or in personal relationships. Miscommunication results from poor communication skills. The widespread use of smartphones has resulted in a whole new culture of communication. Due to the cameras on smartphones, video calls are now more common, and group conference calls are also now an option.

200 Words Essay On Communication

500 words essay on communication.

The notion of communication has undergone a significant alteration in just a few years since technology's invention. Earlier forms of communication required people to discuss their thoughts, feelings, and emotions while seated next to one another or in a group. Thanks to technology, it is possible to deliver a message to a large group via email. For both commercial and personal communication, this generation of millennials is adjusting to social media sites like Twitter, Facebook, and Instagram.

Flow of Communication

People's attitudes, beliefs, and even methods of thinking can change as a result of communication. In daily life, communication is essential. It is possible to transmit knowledge through conversation. It transfers knowledge from one area, individual, or group to another. Communication serves as a way or means for connecting people and places. It has expanded to relate to diverse perspectives.

Every kind of communication conveys a message. Communication that flows from superiors to subordinates is downward communication like from principal to teachers or from teachers to students. Communication that flows from subordinates to superiors is upward communication like from students to teachers or teachers to principal. Horizontal communica­tion takes place between two equals, that is, between two teachers or between two students.

There are two sides to every conversation. There is a sender and a recipient involved. A message may be sent in the form of facts, instructions, questions, feelings, opinions, ideas, or in any other way. Only when the sender and the recipient have a shared understanding can communication take place. Common elements such as culture, language, and environment are included in the commonness. For persons with comparable cultural origins, words, phrases, idioms, proverbs, gestures, and expressions have tremendous potential for communication.

Importance of Communication

The idea that effective communication is the only thing that will get the work done is still true despite the tremendous advancements in technology. Understanding the components and varieties of communication is necessary before learning how to communicate with people more effectively. The sender generates the message, followed by the message itself, which should be extremely clear and understood, and the recipient’s responsibility is to decode the message. There is a good chance that two distinct persons will have completely different perspectives on the same message. The sender can prevent this issue if they are aware of the communication channel.

Types of Communication

Verbal, non-verbal, written, visual, formal, and informal communication are different forms of communication that exist.

Verbal communication includes both the sender and the recipient using voice and language. Here, words are used to communicate the message.

The body language of the individuals engaged in communication or debate is crucial in nonverbal communication. Since the conversation is not particularly loud, it is probable that the indicators may be overlooked or misunderstood. To be able to decipher the subtleties of non-verbal communication, one must be an astute observer.

The written mode of communication is incredibly important. One must very carefully construct the words in a written form as this can be documented for years to come. Professional documents including circulars, memoranda, letters, and bank statements are examples of written communication.

Information may be communicated visually by using graphical images like pie charts, bar graphs, and statistical statistics. This should all be supported by actual data, not just conjecture.

With teachers and principals, the formal method of communication is observed, where the students convey everything in a formal manner.

Informal communication takes place among groups of peers and friends and can be relaxed with no rules, commitments, or formality.

The effects of poor communication skills might vary in severity for various people. Therefore, one must master the principles and value of effective communication.

How To Be A Good Communicator

The first and most important stage is understanding the audience one is targeting. If there is a younger audience, the language ought to be straightforward and tailored to them. In this situation, it is pointless to demonstrate one's skill using complex language and big words.

Speak confidently.

Nonverbal communication may be used quite successfully like making eye contact when speaking, this can help you gauge how much of what you're saying is being understood by the audience.

Before speaking, preparation is crucial. The significance and goal of the message to be given must be well understood.

If necessary, one must explain the use of photos and drawings since they might provide the audience with a new perspective.

Explore Career Options (By Industry)

• Construction
• Entertainment
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• Information Technology

Data Administrator

Database professionals use software to store and organise data such as financial information, and customer shipping records. Individuals who opt for a career as data administrators ensure that data is available for users and secured from unauthorised sales. DB administrators may work in various types of industries. It may involve computer systems design, service firms, insurance companies, banks and hospitals.

Bio Medical Engineer

The field of biomedical engineering opens up a universe of expert chances. An Individual in the biomedical engineering career path work in the field of engineering as well as medicine, in order to find out solutions to common problems of the two fields. The biomedical engineering job opportunities are to collaborate with doctors and researchers to develop medical systems, equipment, or devices that can solve clinical problems. Here we will be discussing jobs after biomedical engineering, how to get a job in biomedical engineering, biomedical engineering scope, and salary. 

Ethical Hacker

A career as ethical hacker involves various challenges and provides lucrative opportunities in the digital era where every giant business and startup owns its cyberspace on the world wide web. Individuals in the ethical hacker career path try to find the vulnerabilities in the cyber system to get its authority. If he or she succeeds in it then he or she gets its illegal authority. Individuals in the ethical hacker career path then steal information or delete the file that could affect the business, functioning, or services of the organization.

GIS officer work on various GIS software to conduct a study and gather spatial and non-spatial information. GIS experts update the GIS data and maintain it. The databases include aerial or satellite imagery, latitudinal and longitudinal coordinates, and manually digitized images of maps. In a career as GIS expert, one is responsible for creating online and mobile maps.

Data Analyst

The invention of the database has given fresh breath to the people involved in the data analytics career path. Analysis refers to splitting up a whole into its individual components for individual analysis. Data analysis is a method through which raw data are processed and transformed into information that would be beneficial for user strategic thinking.

Data are collected and examined to respond to questions, evaluate hypotheses or contradict theories. It is a tool for analyzing, transforming, modeling, and arranging data with useful knowledge, to assist in decision-making and methods, encompassing various strategies, and is used in different fields of business, research, and social science.

Geothermal Engineer

Individuals who opt for a career as geothermal engineers are the professionals involved in the processing of geothermal energy. The responsibilities of geothermal engineers may vary depending on the workplace location. Those who work in fields design facilities to process and distribute geothermal energy. They oversee the functioning of machinery used in the field.

Database Architect

If you are intrigued by the programming world and are interested in developing communications networks then a career as database architect may be a good option for you. Data architect roles and responsibilities include building design models for data communication networks. Wide Area Networks (WANs), local area networks (LANs), and intranets are included in the database networks. It is expected that database architects will have in-depth knowledge of a company's business to develop a network to fulfil the requirements of the organisation. Stay tuned as we look at the larger picture and give you more information on what is db architecture, why you should pursue database architecture, what to expect from such a degree and what your job opportunities will be after graduation. Here, we will be discussing how to become a data architect. Students can visit NIT Trichy , IIT Kharagpur , JMI New Delhi . 

Remote Sensing Technician

Individuals who opt for a career as a remote sensing technician possess unique personalities. Remote sensing analysts seem to be rational human beings, they are strong, independent, persistent, sincere, realistic and resourceful. Some of them are analytical as well, which means they are intelligent, introspective and inquisitive. 

Remote sensing scientists use remote sensing technology to support scientists in fields such as community planning, flight planning or the management of natural resources. Analysing data collected from aircraft, satellites or ground-based platforms using statistical analysis software, image analysis software or Geographic Information Systems (GIS) is a significant part of their work. Do you want to learn how to become remote sensing technician? There's no need to be concerned; we've devised a simple remote sensing technician career path for you. Scroll through the pages and read.

Budget Analyst

Budget analysis, in a nutshell, entails thoroughly analyzing the details of a financial budget. The budget analysis aims to better understand and manage revenue. Budget analysts assist in the achievement of financial targets, the preservation of profitability, and the pursuit of long-term growth for a business. Budget analysts generally have a bachelor's degree in accounting, finance, economics, or a closely related field. Knowledge of Financial Management is of prime importance in this career.

Underwriter

An underwriter is a person who assesses and evaluates the risk of insurance in his or her field like mortgage, loan, health policy, investment, and so on and so forth. The underwriter career path does involve risks as analysing the risks means finding out if there is a way for the insurance underwriter jobs to recover the money from its clients. If the risk turns out to be too much for the company then in the future it is an underwriter who will be held accountable for it. Therefore, one must carry out his or her job with a lot of attention and diligence.

Finance Executive

Product manager.

A Product Manager is a professional responsible for product planning and marketing. He or she manages the product throughout the Product Life Cycle, gathering and prioritising the product. A product manager job description includes defining the product vision and working closely with team members of other departments to deliver winning products.  

Operations Manager

Individuals in the operations manager jobs are responsible for ensuring the efficiency of each department to acquire its optimal goal. They plan the use of resources and distribution of materials. The operations manager's job description includes managing budgets, negotiating contracts, and performing administrative tasks.

Stock Analyst

Individuals who opt for a career as a stock analyst examine the company's investments makes decisions and keep track of financial securities. The nature of such investments will differ from one business to the next. Individuals in the stock analyst career use data mining to forecast a company's profits and revenues, advise clients on whether to buy or sell, participate in seminars, and discussing financial matters with executives and evaluate annual reports.

A Researcher is a professional who is responsible for collecting data and information by reviewing the literature and conducting experiments and surveys. He or she uses various methodological processes to provide accurate data and information that is utilised by academicians and other industry professionals. Here, we will discuss what is a researcher, the researcher's salary, types of researchers.

Welding Engineer

Welding Engineer Job Description: A Welding Engineer work involves managing welding projects and supervising welding teams. He or she is responsible for reviewing welding procedures, processes and documentation. A career as Welding Engineer involves conducting failure analyses and causes on welding issues. 

Transportation Planner

A career as Transportation Planner requires technical application of science and technology in engineering, particularly the concepts, equipment and technologies involved in the production of products and services. In fields like land use, infrastructure review, ecological standards and street design, he or she considers issues of health, environment and performance. A Transportation Planner assigns resources for implementing and designing programmes. He or she is responsible for assessing needs, preparing plans and forecasts and compliance with regulations.

Environmental Engineer

Individuals who opt for a career as an environmental engineer are construction professionals who utilise the skills and knowledge of biology, soil science, chemistry and the concept of engineering to design and develop projects that serve as solutions to various environmental problems. 

Safety Manager

A Safety Manager is a professional responsible for employee’s safety at work. He or she plans, implements and oversees the company’s employee safety. A Safety Manager ensures compliance and adherence to Occupational Health and Safety (OHS) guidelines.

Conservation Architect

A Conservation Architect is a professional responsible for conserving and restoring buildings or monuments having a historic value. He or she applies techniques to document and stabilise the object’s state without any further damage. A Conservation Architect restores the monuments and heritage buildings to bring them back to their original state.

Structural Engineer

A Structural Engineer designs buildings, bridges, and other related structures. He or she analyzes the structures and makes sure the structures are strong enough to be used by the people. A career as a Structural Engineer requires working in the construction process. It comes under the civil engineering discipline. A Structure Engineer creates structural models with the help of computer-aided design software. 

Highway Engineer

Highway Engineer Job Description:  A Highway Engineer is a civil engineer who specialises in planning and building thousands of miles of roads that support connectivity and allow transportation across the country. He or she ensures that traffic management schemes are effectively planned concerning economic sustainability and successful implementation.

Field Surveyor

Are you searching for a Field Surveyor Job Description? A Field Surveyor is a professional responsible for conducting field surveys for various places or geographical conditions. He or she collects the required data and information as per the instructions given by senior officials. 

Orthotist and Prosthetist

Orthotists and Prosthetists are professionals who provide aid to patients with disabilities. They fix them to artificial limbs (prosthetics) and help them to regain stability. There are times when people lose their limbs in an accident. In some other occasions, they are born without a limb or orthopaedic impairment. Orthotists and prosthetists play a crucial role in their lives with fixing them to assistive devices and provide mobility.

Pathologist

A career in pathology in India is filled with several responsibilities as it is a medical branch and affects human lives. The demand for pathologists has been increasing over the past few years as people are getting more aware of different diseases. Not only that, but an increase in population and lifestyle changes have also contributed to the increase in a pathologist’s demand. The pathology careers provide an extremely huge number of opportunities and if you want to be a part of the medical field you can consider being a pathologist. If you want to know more about a career in pathology in India then continue reading this article.

Veterinary Doctor

Speech therapist, gynaecologist.

Gynaecology can be defined as the study of the female body. The job outlook for gynaecology is excellent since there is evergreen demand for one because of their responsibility of dealing with not only women’s health but also fertility and pregnancy issues. Although most women prefer to have a women obstetrician gynaecologist as their doctor, men also explore a career as a gynaecologist and there are ample amounts of male doctors in the field who are gynaecologists and aid women during delivery and childbirth. 

Audiologist

The audiologist career involves audiology professionals who are responsible to treat hearing loss and proactively preventing the relevant damage. Individuals who opt for a career as an audiologist use various testing strategies with the aim to determine if someone has a normal sensitivity to sounds or not. After the identification of hearing loss, a hearing doctor is required to determine which sections of the hearing are affected, to what extent they are affected, and where the wound causing the hearing loss is found. As soon as the hearing loss is identified, the patients are provided with recommendations for interventions and rehabilitation such as hearing aids, cochlear implants, and appropriate medical referrals. While audiology is a branch of science that studies and researches hearing, balance, and related disorders.

An oncologist is a specialised doctor responsible for providing medical care to patients diagnosed with cancer. He or she uses several therapies to control the cancer and its effect on the human body such as chemotherapy, immunotherapy, radiation therapy and biopsy. An oncologist designs a treatment plan based on a pathology report after diagnosing the type of cancer and where it is spreading inside the body.

Are you searching for an ‘Anatomist job description’? An Anatomist is a research professional who applies the laws of biological science to determine the ability of bodies of various living organisms including animals and humans to regenerate the damaged or destroyed organs. If you want to know what does an anatomist do, then read the entire article, where we will answer all your questions.

For an individual who opts for a career as an actor, the primary responsibility is to completely speak to the character he or she is playing and to persuade the crowd that the character is genuine by connecting with them and bringing them into the story. This applies to significant roles and littler parts, as all roles join to make an effective creation. Here in this article, we will discuss how to become an actor in India, actor exams, actor salary in India, and actor jobs. 

Individuals who opt for a career as acrobats create and direct original routines for themselves, in addition to developing interpretations of existing routines. The work of circus acrobats can be seen in a variety of performance settings, including circus, reality shows, sports events like the Olympics, movies and commercials. Individuals who opt for a career as acrobats must be prepared to face rejections and intermittent periods of work. The creativity of acrobats may extend to other aspects of the performance. For example, acrobats in the circus may work with gym trainers, celebrities or collaborate with other professionals to enhance such performance elements as costume and or maybe at the teaching end of the career.

Video Game Designer

Career as a video game designer is filled with excitement as well as responsibilities. A video game designer is someone who is involved in the process of creating a game from day one. He or she is responsible for fulfilling duties like designing the character of the game, the several levels involved, plot, art and similar other elements. Individuals who opt for a career as a video game designer may also write the codes for the game using different programming languages.

Depending on the video game designer job description and experience they may also have to lead a team and do the early testing of the game in order to suggest changes and find loopholes.

Radio Jockey

Radio Jockey is an exciting, promising career and a great challenge for music lovers. If you are really interested in a career as radio jockey, then it is very important for an RJ to have an automatic, fun, and friendly personality. If you want to get a job done in this field, a strong command of the language and a good voice are always good things. Apart from this, in order to be a good radio jockey, you will also listen to good radio jockeys so that you can understand their style and later make your own by practicing.

A career as radio jockey has a lot to offer to deserving candidates. If you want to know more about a career as radio jockey, and how to become a radio jockey then continue reading the article.

Choreographer

The word “choreography" actually comes from Greek words that mean “dance writing." Individuals who opt for a career as a choreographer create and direct original dances, in addition to developing interpretations of existing dances. A Choreographer dances and utilises his or her creativity in other aspects of dance performance. For example, he or she may work with the music director to select music or collaborate with other famous choreographers to enhance such performance elements as lighting, costume and set design.

Social Media Manager

A career as social media manager involves implementing the company’s or brand’s marketing plan across all social media channels. Social media managers help in building or improving a brand’s or a company’s website traffic, build brand awareness, create and implement marketing and brand strategy. Social media managers are key to important social communication as well.

Photographer

Photography is considered both a science and an art, an artistic means of expression in which the camera replaces the pen. In a career as a photographer, an individual is hired to capture the moments of public and private events, such as press conferences or weddings, or may also work inside a studio, where people go to get their picture clicked. Photography is divided into many streams each generating numerous career opportunities in photography. With the boom in advertising, media, and the fashion industry, photography has emerged as a lucrative and thrilling career option for many Indian youths.

An individual who is pursuing a career as a producer is responsible for managing the business aspects of production. They are involved in each aspect of production from its inception to deception. Famous movie producers review the script, recommend changes and visualise the story. 

They are responsible for overseeing the finance involved in the project and distributing the film for broadcasting on various platforms. A career as a producer is quite fulfilling as well as exhaustive in terms of playing different roles in order for a production to be successful. Famous movie producers are responsible for hiring creative and technical personnel on contract basis.

Copy Writer

In a career as a copywriter, one has to consult with the client and understand the brief well. A career as a copywriter has a lot to offer to deserving candidates. Several new mediums of advertising are opening therefore making it a lucrative career choice. Students can pursue various copywriter courses such as Journalism , Advertising , Marketing Management . Here, we have discussed how to become a freelance copywriter, copywriter career path, how to become a copywriter in India, and copywriting career outlook. 

In a career as a vlogger, one generally works for himself or herself. However, once an individual has gained viewership there are several brands and companies that approach them for paid collaboration. It is one of those fields where an individual can earn well while following his or her passion. 

Ever since internet costs got reduced the viewership for these types of content has increased on a large scale. Therefore, a career as a vlogger has a lot to offer. If you want to know more about the Vlogger eligibility, roles and responsibilities then continue reading the article. 

For publishing books, newspapers, magazines and digital material, editorial and commercial strategies are set by publishers. Individuals in publishing career paths make choices about the markets their businesses will reach and the type of content that their audience will be served. Individuals in book publisher careers collaborate with editorial staff, designers, authors, and freelance contributors who develop and manage the creation of content.

Careers in journalism are filled with excitement as well as responsibilities. One cannot afford to miss out on the details. As it is the small details that provide insights into a story. Depending on those insights a journalist goes about writing a news article. A journalism career can be stressful at times but if you are someone who is passionate about it then it is the right choice for you. If you want to know more about the media field and journalist career then continue reading this article.

Individuals in the editor career path is an unsung hero of the news industry who polishes the language of the news stories provided by stringers, reporters, copywriters and content writers and also news agencies. Individuals who opt for a career as an editor make it more persuasive, concise and clear for readers. In this article, we will discuss the details of the editor's career path such as how to become an editor in India, editor salary in India and editor skills and qualities.

Individuals who opt for a career as a reporter may often be at work on national holidays and festivities. He or she pitches various story ideas and covers news stories in risky situations. Students can pursue a BMC (Bachelor of Mass Communication) , B.M.M. (Bachelor of Mass Media) , or  MAJMC (MA in Journalism and Mass Communication) to become a reporter. While we sit at home reporters travel to locations to collect information that carries a news value.  

Corporate Executive

Are you searching for a Corporate Executive job description? A Corporate Executive role comes with administrative duties. He or she provides support to the leadership of the organisation. A Corporate Executive fulfils the business purpose and ensures its financial stability. In this article, we are going to discuss how to become corporate executive.

Multimedia Specialist

A multimedia specialist is a media professional who creates, audio, videos, graphic image files, computer animations for multimedia applications. He or she is responsible for planning, producing, and maintaining websites and applications. 

Quality Controller

A quality controller plays a crucial role in an organisation. He or she is responsible for performing quality checks on manufactured products. He or she identifies the defects in a product and rejects the product. 

A quality controller records detailed information about products with defects and sends it to the supervisor or plant manager to take necessary actions to improve the production process.

Production Manager

A QA Lead is in charge of the QA Team. The role of QA Lead comes with the responsibility of assessing services and products in order to determine that he or she meets the quality standards. He or she develops, implements and manages test plans. 

Process Development Engineer

The Process Development Engineers design, implement, manufacture, mine, and other production systems using technical knowledge and expertise in the industry. They use computer modeling software to test technologies and machinery. An individual who is opting career as Process Development Engineer is responsible for developing cost-effective and efficient processes. They also monitor the production process and ensure it functions smoothly and efficiently.

AWS Solution Architect

An AWS Solution Architect is someone who specializes in developing and implementing cloud computing systems. He or she has a good understanding of the various aspects of cloud computing and can confidently deploy and manage their systems. He or she troubleshoots the issues and evaluates the risk from the third party. 

Azure Administrator

An Azure Administrator is a professional responsible for implementing, monitoring, and maintaining Azure Solutions. He or she manages cloud infrastructure service instances and various cloud servers as well as sets up public and private cloud systems. 

Computer Programmer

Careers in computer programming primarily refer to the systematic act of writing code and moreover include wider computer science areas. The word 'programmer' or 'coder' has entered into practice with the growing number of newly self-taught tech enthusiasts. Computer programming careers involve the use of designs created by software developers and engineers and transforming them into commands that can be implemented by computers. These commands result in regular usage of social media sites, word-processing applications and browsers.

Information Security Manager

Individuals in the information security manager career path involves in overseeing and controlling all aspects of computer security. The IT security manager job description includes planning and carrying out security measures to protect the business data and information from corruption, theft, unauthorised access, and deliberate attack 

ITSM Manager

Automation test engineer.

An Automation Test Engineer job involves executing automated test scripts. He or she identifies the project’s problems and troubleshoots them. The role involves documenting the defect using management tools. He or she works with the application team in order to resolve any issues arising during the testing process. 

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Essay on Communication: Meaning, Process and Objectives

After reading this essay you will learn about:- 1. Meaning of Communication 2. Definition of Communication 3. Process 4. Objectives 5. Modes 6. The Organisational Context 7. Directions 8. Channels 9. Patterns 10. Barriers 11. Organisation-Level Improvements.

Essay on the Meaning of Communication:

The word communication has been derived from the Latin word communis which means common, besides commonality, communication involves the concept of transfer, meaning and information transfer. Thus communication means sharing ideas in common to one or many.

It means a verbal or written message, an change of information, a system of communicating, and a process by which meanings are exchanged between individuals/groups of individuals through a common system of symbols. It also means technique for expressing ideas effectively and quickly.

Essay on the Definition of Communication:

Communication is the process of transferring information, meaning and understanding from sender to receiver and vice versa. And carrying out that process convincingly, meaningfully and proficiently is an absolute essential for a manager to exercise leadership efficiently.

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In fact, it is hard to conceive of successful leadership in the absence of excellent communication skills. The first step for a manager to become an outstanding leader, therefore, is to become an outstanding communicator or perhaps best communicator.

Communication is defined as “the process of passing information in oral or written form and understanding from one person to another in oral or written form.” It means transmitting and sharing of ideas, opinions, facts, figures and information in a manner that is perceived and understood by the receiver of the communication.

F.E.X. Dance defined communication as “the process by which people seek to share meaning via the transmission of symbolic messages.”

Essay on the Process of Communication:

The communications involves four actions and five components. The four actions are encoding, sending, receiving, and decoding. The five components are sender, message, medium, noise and receiver. The actions and components combine to transfer meaning from the sender who sends the message to the receiver. The sender who sends message originates the message by encoding it, that is, by constructing the message.

The message is the content of the communication. The sender then transmits the message through a medium. A medium is the mode or form of transmission of message, not the message itself. Examples of media are spoken words, gestures and fiscal expressions video.

Telephones, written memos, faxes and e-mail messages. The receiver acquires, or receives, the message by hearing it, reading it, or having it appear on a fax or computer through e-mail or voice mail.

The receiver then begins decoding the message, that is, interpreting it using various tools. Sometimes distractions interfere with the message; these interferences are called noise which leads to misunderstanding, noise contributes to misinterpretations of the original message, and it is only through feedback, or verification of the original message, that communication problems may be located, corrected and understood properly.

The basic model of communication is called as fundamental and universal model. That is, it occurs whenever communication takes place regardless of the culture or organisation and location.

However, while the basic acts and components of the communication process are the same everywhere, how the acts are carried out and the nature of the components are deeply influenced by cultural, organisational, and even personal contexts through this type of communication.

Who can send messages to whom, what kinds and what volumes of messages are sent, by what medium are messages transmitted what sort of interference or noise is likely to occur, and what cues are available for decoding are just some of the many examples of the types of communication issues that can vary from manager to manager, from organisation to organisation, from media to media and from country to country.

Essay on the Objectives of Communication:

Modern Organisation cannot exist without communication. If there is no communication, employees can’t know what their co-workers are doing, management can’t receive information inputs, and supervisors and team leaders cannot dive instructions and therefore communication is needed for effective management of the organisation.

Thus the followings are the objectives/importance of communication in the present context:

1. To develop information and understanding among all workers in the organisation.

2. To foster any attitude which is necessary for motivation and cooperation in the organization.

3. To encourage better performance and job satisfaction in the organization.

4. To prepare workers in the organization for a change in methods or environment by giving them the necessary information in advance.

5. To discourage misinformation, ambiguity and rumours in the organisation.

6. To encourage subordinates in the organisation to supply ideas and suggestions for improving upon the product or work environment, and taking these suggestions seriously.

7. To improve labour-management relations in the organization.

8. To encourage social relations among workers in the organisation by encouraging into communication.

9. To accomplish all the basic management functions— Planning, Organizing, Leading/directing and controlling in the organization.

10. To achieve their goals and meet challenges in the organization.

Essay on the Modes of Communication:

Communication can occur in the organization either a verbal mode or a non-verbal mode as given below. Each mode has particular characteristics in the organisation and issues that an effective manager must understand.

1. Verbal Communication:

Spoken words, which are called as verbal communication, mean both oral and written communication in the organization.

(i) Oral Communication:

The spoken word has the potential advantages of being vivid, stimulating and commanding attention in the organisation. In most organizational situations, it is difficult for receivers—the listeners—to ignore the words spoken or the person speaking to them in oral type of communication.

Just think about the last time someone spoke to you directly. Even if you weren’t interested in what the person had to say, wouldn’t it have been difficult to simply ignore the person, turn and walk away? Certainly not possible, hence, here it is mandatory to listen the person.

Also, oral communication is exceptionally flexible for both the sender and receiver in the organization. While you are speaking with another person, you may try to make a point a certain way but along the way change your words in order for the listener to understand you in a better way.

Because oral communication is generally interactive in the organisation, it can be quite responsive and adaptive to circumstances. However, this mode of communication in the organisation has the major disadvantages of being transistor and subject to considerable misinterpretation of messages.

Even when individuals use the same language in the oral communication, the subtle nuances of the spoken word may be missed or incorrect meaning attached to them. Oral communication between those whose First language differ in the organisation, as in many management situations today, simply multiplies the chances of intended meaning going away.

Advantages of Oral Communication in the Organisation:

1. It is direct, simple, timesaving and least expensive for any organisation.

2. It helps in avoiding delays, red tape and other formalities in the organization.

3. Feedback and spontaneous thinking are available in this type of communication which benefits organisation growth.

4. We can clear any misunderstanding between speakers.

5. It develops a sense of belonging because of personalized contacts in the organization.

Disadvantages of Oral Communication:

1. There is no any formal record for transaction in the organization.

2. Lengthy and distant communications cannot be effectively conveyed verbally in the organization.

3. The receiver may receive the message in his own perception and thus misunderstand the intent of the message in the organization.

4. The spirit of authority cannot be transmitted effectively in verbal transaction unless trust between speakers.

5. Different meaning may occur by manner of speaking, tune of voice and facial expressions in the organization.

(ii) Written Communication in Organisation:

Written communication is one when messages are put in writing, as in letters, memos, electronic mail, and the like, the opportunity for misunderstanding the words of the sender are decreased. The receiver of the message sent may still misinterpret the intended message, of course, but there is no uncertainty about exactly what words the sender has used.

In that sense, written communication has precision. However, not everyone writes well, and so greater precision does not necessarily lead to greater understanding in the organisation.

This is further complicated when the words need translation from one language to another for better understanding. The writer/sender does not know immediately how well or poorly the message is getting across, written communication has the disadvantage of not being very flexible in the organization.

In addition, it is often not as vivid or compelling as oral communication. Although you might find it difficult to ignore someone speaking to you, it would probably be much easier to ignore a letter you received in your organisation.

Advantages of Written Communication in the Organization:

1. It can easily verify and more precisely defined in the organization.

2. It is likely to be a permanent record and uses for future references in the organization.

3. It reduces the possibility of misunderstanding and misinterpretation in the organization.

4. It is reliable for transmitting lengthy statistical data in the organization.

5. The time can be saved when many persons should be contacted in the organization at the same time.

Disadvantages of Written Communication in the Organization:

1. It is very slow and causes delay in the organization.

2. Written material may leak out before time, causing disruption in its effectiveness in many organization.

3. More dependence of written communication can lead to too much of paper-work in the organization.

4. It leads to excessive formality in personal relations in the organization.

2. Nonverbal Communication in the Organization:

In direct interpersonal communication, nonverbal actions and behaviors often constitute significant messages in the organization. A whole range of actions, or lack of them, has the potential for communicating in the organization.

The way you dress, speak words, use gestures, handle utensils, exhibit facial expressions, and set the physical distance to the receiver are just some of the many forms of nonverbal communication in the organization.

Electronic Communication:

Now a day, electronic mail, or e-mail, has emerged as one of the fastest-growing forms of communication in the organisation. In the recent nationwide survey, 79 per cent of the responding executives indicated that e-mail was their number-one choice for business communication in their organisation.

With e-mail or faxes, you can send a message simultaneously to dozens or even hundreds of people throughout the world. Recently, Videoconferences have also emerged as a business communication too.

Essay # The Organisational Context of Communication:

Managers in the organization do not deal with communication in the abstract. Rather they deal with it within an organizational context. The structure of organisations and the process of organisations powerfully shape the nature and effectiveness of communication that takes place within and between them.

In the present setup Organizations, whether business, hospitals or government agencies, have a set of defining characteristics, all of which affect communication in one way or another.

Thus, organizations:

a) Are composed of individuals and groups.

b) Are oriented towards goals

c) Have differentiated functions.

d) Has intended coordination.

e) Have continuity through time.

Organizations of any size, regardless of country, are not simply a random set of individuals who by chance come together for a brief period with no purpose. The fact that they have goal orientations, structures, and coordination greatly influences the nature and amount of communication that takes place in the organization.

This influence can be analyzed in terms of directions, channels and patterns of communication in the organization.

Essay # Directions of Communication within Organizations:

Because organizations of any degree of complexity have both differentiated functions and more than one level in the organisation, the directions of communication within them can be classified according to the level for which they are intended.

Downward communication is sent from higher organizational levels to lower levels in the organisation; for example, from the organization’s top executives like to its employees, or from supervisors to subordinates.

Upward Communication is sent from lower organizational levels to higher levels; for example, from non-management employees like workers to their supervisors, or from a manager to her CEOs.

Lateral Communication is sent across essentially equivalent levels of an organization; for example, from one clerical to another, from the manager of product X to the manager of product Y, or from the marketing department to the engineering design department in the organisation.

The topics covered in organizational communication vary according to their direction. Downward communication typically involves such matters as goals, objectives, directions, decisions, and feedback in the organisation.

Upward communication usually focuses on information, suggestions, questions, problems and requests for clarification in the organisation. Lateral communication typically involves changes of information-both formal and informal-that assist or affect coordination and joint problem solving in the organization.

While the subject matter of communication in particular direction tends to be fairly similar in most medium to large organizations, the culture of the organization can affect the process. For example, in an organization where authority and hierarchy are stressed, upward communication might be more formal than in an organization with more egalitarian culture.

As a simple illustration, in the hierarchical organization, a conversion might start with the subordinate addressing a superior several levels above as Mr. Or Ms. James.

In many countries, for example in Korea, the conversion might start by addressing the superior by his or her title, such as Director Park. In organizations with less emphasis on hierarchy, the conversation might start by addressing the superior by his or her first name.

Likewise, organizational or country culture can influence the frequency and flavor of upward communications. For example, in organizations with strong hierarchical values, upward communication tends to be less frequent.

In summary, organizational communications flow upward, laterally, and downward in every organization. The direction of the communication has a significant impact on the type of communication that is likely to take place frequently.

However, the culture of the organization and the region or country in which the organization is located can further determine the exact from that communication will have and even the frequency of each direction of communication will take place in organization.

Essay # Channels of Communication within Organizations:

Organizational channels, or routes of communication, consist of two fundamental types namely formal and informal. Both types are essential for organizational functioning, and neither types can easily substitute for the other.

Formal Communication channels are those that are authorized planned and regulated by the organization and that are directly connected to its official structure. Thus, the organization’s designated structure indicates the normal paths for downward, upward and lateral formal communication. Formal communication channels are like highlighted roads on road map.

They specify organizational members who are responsible for tasks and communicating information to levels above and below them and back and forth to adjacent units. Also, formal channels indicate the persons or positions to whom work-related messages should be sent in the organization. Formal channels can be modified, and thus they have some flexibility, but they can seldom be disregarded in the organization.

The wheel or star network refers to an administrator and four subordinates with whom he interacts in the organisation. There is no interaction among the subordinates in the organization.

In ‘y’ network; there are two subordinates reporting to the superior.

The “chain” in the network, denotes a five-level hierarchy in which communication can take place only upward and downward, and across organizational lines in modern organizations.

The circle network denotes a three level hierarchy in which there is communication between superiors and subordinates, with cross communication at the operative level.

Informal communication channels are communication routes that are not prescribed by the organization but that develop through typical interpersonal activities of people at work in the organisation. Channels can come into existence and change or disappear rapidly, depending on circumstances in the organization.

However, they may also endure in many work situations, especially where individuals have been working together over a period of time in the organization. If a specific pattern becomes well established, it would ordinarily be called a ‘network’ in the organisation.

There are four major type of informal communication in the organisation.

They are as follows:

(1) Single strand.

(2) Gossip.

(3) Probability.

(4) Cluster.

In the single stranded network, the individual communicates through intervening persons in the organisation. In the gossip network, the individual communicates or spreads like anything without a choice in the organisation. In probability network, the individual spreads the communication at random in the organisation.

But in the cluster network, the individual communicates with only those individuals whom he trusts in the organisation. Among these types of communication network, the cluster is most popular network in many organisation.

Essay # Formal and Informal Channels of Communication in Organization:

In a Plastic Bottle manufacturing company the CEO has got two immediate managers one is GM-marketing who markets plastic bottle and another one is GM-production who manufactures Plastic Bottle. The GM-marketing has got two subordinates one is advertising manager and the second one is promotions manager.

Likewise the GM-Production has got two immediate subordinates, one is supervisor design and another one is supervisor testing. If CEO communicates to GM-Marketing or GM-Production it is called as formal channels of communication. However, if CEO contacts Advertising manager or supervisor testing it is called INFORMAL channels of communication.

Formal Communication Channels:

a) Authorized, Planned and regulated by the organization.

b) Reflect the organization’s formal structure.

c) Define who has responsibility for information dissemination and indicate the proper recipients of work-related information in organization.

d) Maybe modified by the organization in future.

e) Minor to severe consequences for ignoring them unknowingly.

Informal Communication Channels:

a) Develop through interpersonal activities of organisation members

b) Hot specified by the organization

c) Man is short-lived or long lasting.

d) Are more often lateral than vertical in organization.

e) Information flow can be very fast in organization.

f) Used for both work-related and non-work information.

Some more informal communication Channels in the organization are as follows:

a) Informal Communication Channels tend to operate more often in the lateral than in the vertical direction compared to formal channels because they are not designated by the organization and its top officials.

b) Second, information flowing through informal channels in the organization often moves extremely fast, principally because senders are highly motivated to pass information on. The so-called grapevine is a classic example of rapid transmission of messages through informal channels.

c) A third feature is that informal channels carry work- related as well as non-work information in the organisation. Just because channels are informal does not mean that only gossip and other messages unrelated to jobs and tasks are carried by them. In fact, crucial work-related information is frequently communicated in this way.

Of course, some of the messages passed through the informal channels in the organisation may contain inaccuracies or be negative, and thus seen by some managers as a source of problems. However, few organizations could exist for long if they had to rely only on formal communication channels in the organisation.

Essay # Patterns of Organizational Communication in the Organisation:

Identifiable patterns of communication that occur with some regularity within and between organizations, whether using formal or informal channels, are typically called communication networks in any organisation. Put another way, communication networks are stable systems of interconnections in any organisation.

Thus, networks involve consistent linkages between particular sets of senders and receivers in the organisation. For example, a middle-level divisional marketing manager in New Delhi might have a particular network that involves her boss in Kolkata, three key managers in other departments in the Kolkata headquarters, her seven subordinates located in major Western cities, and two outside vendors of market research data.

Another network for the same manager might involve two lower-level managers in other units in the New Delhi office and their former colleague and old friend who is now a sales supervisor in Chennai and who has access to inside information on how well new marketing approaches are working in that region.

An example of a larger, more organization wide network could be the Coca Cola Company’s worldwide pattern of communication relationships between its headquarters in Atlanta and its bottlers and distributors throughout world. Of course, networks can also be formed across organizations as well as within the organisation.

The importance of communication networks to managers in any organisation is that they can provide significant and regular sources of information, both of the formal and informal type, that might otherwise take a much longer time to obtain if the various links had to set up from scratch each time some new topic or problem came up.

Also, when managers are members of established networks, it can make it easier for them to influence the other people or groups involved in the networks. Consequently, for both of these reasons, managers need to pay particular attention to what networks they can, and want to, be a part of and to the composition of those networks in the organisation.

It is no accident that the term networking has come to signify a process that has the potential for gaining advantages for a manger (or anyone for that matter) by having one or more sets of individuals in the organisation or groups with which one can interact easily and regularly, and with whom one can communicate a sense of confidence and trust in the organisation.

In traditional western organizations, it has always been relatively easy for males in management positions to establish various network with other males (thus providing the basis for the phase “old boys network” ) in their organisation. However, at least until very recently, it has been much harder for women and members of underrepresented ethnic groups to establish similar helpful networks in their organisations

Recent research suggests, in fact, that organizational networks involving individuals from these groups are different in terms of both composition and relationships from the traditional networks composed primarily of white males in the organisation.

It does not make such networks any less important or useful to managers from these groups, but docs serve to emphasize that network patterns to communication in organisations can vary based on a number of different situational circumstance, including the age, gender, and ethnicity of individuals in the organisation.

Essay # Barriers to Communication in the Organisation:

Although the organisational context provides numerous opportunities for managers to engage in effective and productive communication to assist in leadership efforts, there are likewise many barriers related to that context that can interfere with the communication process in the present organisation.

Such barriers can arise from several different sources, including interpersonal, organisational, organizational, and cultural in the organization.

Obstacles to interpersonal communication in the organisation can occur with either the sender or the receiver. The burden is simultaneously on both the sender and the receiver in any organisation to ensure accurate communication.

It is, however, the sender’s obligation to choose the language and words—to encode the message—carefully to carry the greatest precision of meaning. Precision in the organisation is especially important if the sender is trying to persuade the receiver to do something in a language or communication style different from what the receiver prefers.

For example, if you are talking with your boss style and choice of words, your boss may not be receptive if he or she prefers a more formal approach in the organisation. You will probably need to adjust your style for the communication to be effective in the organisation.

The receiver, of course, is often the source of communication breakdowns in the organisation. For example, the receiver might have a selective perception problem in the organisation. That is, the receiver may unintentionally screen out some parts of the intended message because they contradict his beliefs or desires in the organisation.

For example, you might stress the increased productivity in the organisation from a proposed project, but your boss is focusing on the estimated cost of the project. Although selective perception is a natural human tendency, it hinders accurate communication, especially when sensitive or highly important topics are being discussed in the organisation.

Another way to state this point is that individuals tend to adopt frames of reference, or quick ways of interpreting messages in the organisation that help them make sense of complex communications, but these shortcuts may prevent the intended message from being received.

Essay # Organisational Barriers:

Just as interpersonal barriers can limit communication, so can organisational barriers limit communication? Such barriers in the organisation can interfere with communication between individuals or groups within the same organisation, between individuals or groups from two different organisations, or between entire organizations.

The basis of these organisational barriers lies within the hierarchical structure of organizations.

All organisations of any complexity have specialized functions and more than one level of authority in the organisation. This specialization creates a situation that is ripe for communication difficulties in the organisation.

For example one person might come from marketing and the other form Production. The person in marketing might think nothing of exaggerating while the person from Production always understates her points.

Consequently, the marketer might see the Production Manager as unimaginative and boring, while the Production Manager might view the marketer as superficial and careless. In addition, the two parties might come from different levels in the organisation.

The differences between responsibility and level of authority could cause a senior executive to expect an explanation of the broad impacts on the entire organization of a proposed project and a junior technical expert to focus on the detailed schedule of the project in any organisation.

Essay # Cultural Burriers in Organization:

Communication and culture are tightly intervened in the organisation. Culture cannot exist without communication and human communication only within a cultural context in the organisation. Since the act of communicating is so closely connected to the surrounding environment, culture can ease or hinder it in the organisation.

Thus, similarity in culture between senders and receivers facilitates successful communication-the intended meaning has a higher probability of getting transferred in the organisation.

Differences in culture hinder the process of-any organisation. The greater the cultural differences between sender and receiver, the greater the expected difficulty in communicating within or outside the organisation. Therefore, other things being equal, it should be easier, for example, for an Indian manager to communicate with a Singapore subordinate than with a Malaysian subordinate.

Probably the greatest single cultural barrier that can affect communication across different departmental, organisational, regional, or national cultures is ethnocentrism in the organisation.

Ethnocentrism is the belief in the superiority of one’s own groups and the related tendency to view others in terms of the values of one’s own group in the organisation. Ethnocentrism leads individuals to divide their interpersonal worlds into in-groups and out-groups in the organisation.

A third major cultural barrier to communication I can be labeled cultural distance in the organisation. This concept refers to the overall difference between two cultures basic characteristics such as language, level of economic development, and entrenched traditions and customs in the organisation.

Cultural distance was illustrated by a study that gathered 21 senior executives from major corporations in Japan, the United States, Brazil, the United Kingdom and India for a five-week period of cultural explorations regarding communication.

The executives attended lecturers and seminars, built rafts and climbed riffs together, and even travelled in fact-finding teams to the countries represented to improve communication, nevertheless, observers reported that communication remained a problem the entire five weeks among them.

The various barriers that were discussed in the preceding section can interfere with effective communication, but there are ways of dealing with, or overcoming, them in the organisation. That is the subject of this section – approaches that will help to improve your communication in the organisation as a manager.

Essay # Organisation-Level Improvements in Communication:

Organisations can take steps to change their policies and methods for how and when managers should communicate in the organisation. Unfortunately, guidelines for this more structural approach are not as well developed as those for individual managers in the organisation.

A recent study of research and development laboratories within 14 large multinational firms, however, did provide some suggestions. The study produced strong evidence for the importance of gatekeepers, or so-called “boundary-spanning” individuals who are at the communication interface between separate organizations or between units within an organisation.

Large companies especially need to be able to structure the activities of gatekeepers to maximize their usefulness to the communication process and to make sure that the most critical information is both sent and received.

Finding from the study indicated that communication could be improved by implementing rules and procedures that increased formal communication, replacing some face-to-face communication with electronic communication, developing particular communication networks, and even creating a centralized office to manage communication activities in the organization.

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