microsoft teams create video presentation

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

Sorry, JavaScript must be enabled to use this app.

How to Present PowerPoint Slides in Microsoft Teams

Your changes have been saved

Email is sent

Email has already been sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

These 6 Apps Help Me Turn Procrastination Into Productivity

The easy way to convert word to excel (and vice-versa), i found my new favorite note-taking and planning app: here's why it rocks.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

• Productivity
• Microsoft Teams
• Microsoft PowerPoint

• Generative AI
• Office Suites
• Collaboration Software
• Productivity Software
• Augmented Reality
• Emerging Technology
• Remote Work
• Artificial Intelligence
• Operating Systems
• IT Leadership
• IT Management
• IT Operations
• Cloud Computing
• Computers and Peripherals
• Data Center
• Enterprise Applications
• Vendors and Providers
• Enterprise Buyer’s Guides
• United States
• Netherlands
• United Kingdom
• New Zealand
• Newsletters
• Foundry Careers
• Terms of Service
• Privacy Policy
• Cookie Policy
• Copyright Notice
• Member Preferences
• About AdChoices
• E-commerce Affiliate Relationships
• Your California Privacy Rights

Our Network

• Network World

14 best practices for Microsoft Teams video meetings

Here’s what to do before, during and after leading a video call in microsoft teams to ensure a beneficial experience for all..

It’s easy to start a video meeting in Microsoft Teams, but there are ways to enhance the experience for you and the other attendees, whether it’s an informal video chat with co-workers, a presentation to a client, or a department-wide quarterly update. Here’s how you can get the most out of video meetings in Teams — best practices for before, during, and after your meeting.

This story is primarily for users whose organizations have a subscription to a Microsoft 365 or Office 365 business or enterprise plan. Although Microsoft offers subscriptions tailored for home users, as well as a free version of Teams, these don’t include many of the features covered in this story. Also note that these instructions describe the Teams desktop app; some features are not available in the web or mobile versions. ( Here’s a look at how Teams compares to rivals .)

Before the meeting

To schedule a video meeting in Teams, click the Calendar icon on the left toolbar. This brings up a calendar in the main window. Click the New meeting button at the upper-right corner.

A fill-out form will appear in the main window. Type in a title for your meeting.

In the Add required attendees box, type in the email addresses of the people who you want to attend your meeting — or, if your organization’s address book is integrated with Teams, you can just start typing co-workers’ names (or the names of corporate email lists) and select them from the list that appears. If you want to invite people without making them feel that they’re required to attend, click +Optional at the right end of the required attendees field and add their names in the Optional field that appears below.

Scheduling a meeting in Teams is straightforward and integrates with Microsoft 365 contacts and calendaring. (Click image to enlarge it.)

Then in the fill-in boxes below, choose a date, a start time, and an end time for your video meeting. Click the Save button at the upper-right corner, and your invitation will be sent to these people with a link to join the meeting in Teams.

This covers the basics for inviting people to your video meeting and scheduling it. So now let’s go over ways to enhance your invite and prepare for your meeting.

1. Fine-tune your meeting time

Before you click the Save button: There’s a tool you can use to find out if a particular meeting time works for all the people you want to invite. When you’re composing your invite, click Scheduling Assistant at the top of the fill-out form.

Along the left side of the panel that appears is a list of all the required and optional attendees you’re inviting. To the right is an hourly timeline for the day you picked to hold your meeting. Color coding on this timeline indicates when someone you invited will be busy or free throughout the day according to their Outlook calendars.

Use the Scheduling Assistant to make sure everyone you’ve invited is available to attend your meeting. (Click image to enlarge it.)

By referring to this timeline, you can find a date and time when all of your invitees will be able to attend your video meeting. Click on the column for a period of time to change your meeting’s start and end times. You can also scroll ahead through the days in the timeline to see if another day has fewer scheduling conflicts for the people you’re inviting.

If at least one of your invitees is unavailable for a meeting time you’ve selected, Teams will automatically suggest alternate times, if any are available. These appear below the start and end times that you set for your meeting. Click one of the suggested times to replace the start and end times that you originally chose.

2. Share your meeting’s agenda

When you’re scheduling your meeting, it can be helpful to include your meeting agenda so invitees know what will be discussed and can prepare appropriately.

At the bottom of the fill-out form for a new meeting, you can add a message to include in the meeting invite. This is a good place to include a brief meeting agenda (especially in an easy-to-read format, such as a table or a bulleted list). We suggest that you don’t make the agenda too long, since that might make it hard for recipients to find the link to join the meeting in the invitation email.

Providing a brief meeting agenda helps invitees prepare for the meeting. (Click image to enlarge it.)

If you need to provide a more detailed agenda, you can send a separate email with a document (such as a .docx or PDF file) attached. Or consider hosting your meeting in a Teams channel as described below. There you can post a reply to the message that announces your meeting with the agenda attached.

3. Host your meeting in a team channel

In most cases you’ll probably want to invite specific people to your meeting. But you can set up an “open” meeting that’s announced in a team channel. This can be handy if, for instance, you’ve created a channel in Teams for a specific project and you want everybody working on this project to attend the meeting.

As you’re going through the fill-out form for scheduling your meeting, click inside the Add channel box, and from the drop-down menu that appears, select a team and a channel within that team. You don’t need to add members of this channel as individual attendees, but you can optionally invite additional attendees who aren’t members of the channel.

Hosting a meeting in a channel lets any member of the channel join the meeting. (Click image to enlarge it.)

Another way to do this: Go to the team channel where you want to announce this meeting. At the upper-right corner, click the down arrow next to the Meet button. From the menu that opens, select Schedule a meeting . The fill-out form for a new meeting will appear in the main window with the Add channel box already filled in with the name of the channel that you’re in.

When you’ve finished filling out the new meeting form, click the Send button in the upper-right corner. Your scheduled meeting will be posted to the channel’s Posts tab. Members of the channel will get a notice of your meeting announcement, and they can reply to this post with background information or requests for the meeting. You can reply and attach a detailed agenda as a document by clicking the paperclip icon.

The meeting information appears in the channel’s Posts tab. (Click image to enlarge it.)

4. Test and configure your computer hardware

If it’s your first time leading a Teams video meeting on your current computer, do a test call to ensure that your device works correctly with Teams. You might need to grant permission to Teams to access your device’s camera, microphone, and/or speakers, and also to allow screen sharing on your device. Recent versions of macOS, for instance, require you to grant some permissions in System Preferences.

To test your device, click the Teams icon on the left toolbar. Then at the upper right, click the Meet button. On the video meeting panel that opens, click the Join now button on the lower right. The meeting window will open, and Teams should pop up a message asking for permission to access the camera, mic, and/or speakers if needed. (If you don’t get such a request but you can’t see or hear yourself, you probably need to grant these permissions anyway.)

If you plan to share your screen during the meeting, click the icon of an upward arrow inside a square in the meeting controls toolbar along the top of the screen. This will open a panel that lets you share your screen, an app window, or other content. If Teams needs permission to share your screen, it should pop up a message requesting this access.

If you’re using a Mac, the permission messages Teams pops up should take you to System Preferences > Security & Privacy > Privacy , or you can navigate there manually. On the left side of the screen, click Camera , then find the Microsoft Teams checkbox on the right and make sure it’s checked. Find Microphone , Accessibility , and Screen Recording in the list on the left and check the Microsoft Teams boxes for them as well. You’ll need to restart Teams before the changes take effect. (Marquette University offers more details and troubleshooting tips .)

If you use a Mac, you might need to head to System Preferences to grant Teams permission to use the camera and microphone and share your screen.

Likewise, if any of your invitees are new to video meetings with Teams, request that they arrive 10 minutes early. You can start the meeting early so they can get their device working properly before the meeting’s scheduled start time.

5. Practice PowerPoint presentations with the Speaker Coach

This is actually a feature in PowerPoint, but it’s great preparation for presenting during a Teams meeting: As you practice giving your presentation by speaking aloud and clicking through the slides, Speaker Coach listens to and watches you through your PC’s camera. It gives you real-time tips (as banner notices that pop up along the top center of the screen) on how to improve your performance, such as the words you choose to say, your pace, and even your expressions and body language.

Microsoft plans to implement a version of Speaker Coach for use during Teams meetings sometime in spring 2022. But in the meantime, you can still use it as a way to practice giving a PowerPoint that you will present to others in a Teams video meeting.

To access Speaker Coach: Open your presentation in PowerPoint. On the toolbar along the top of the screen, click Slide Show and from the menu that opens select Rehearse with Coach .

Speaker Coach listens to your PowerPoint presentations and offers suggestions for improvement. (Click image to enlarge it.)

6. Optionally turn off attendees’ cameras and/or mics

If you’re conducting a video meeting with many attendees, you may want to prevent attendees from turning on their cameras and mics. This can improve call quality and minimize distractions so that you’re the only one speaking or being seen.

To turn off cameras and mics before the meeting begins, open a meeting from the calendar in the Teams app and click Meeting options . (If you don’t see it, click the three-dot icon in the toolbar and then select Meeting options .) In the “Meeting options” pane that opens, turn off the Allow mic for attendees? and Allow camera for attendees? switches and click Save .

You can also do this after you’ve joined the meeting: On the toolbar along the top of the video chat panel, click the Show participants button, which will open a panel along the right side. At the top of this Participants panel, click the three-dot icon and select Disable mic for attendees or Disable camera for attendees .

In large meetings, disabling attendees’ mics and cameras can improve sound and video quality. (Click image to enlarge it.)

You can also prevent a specific person from turning on their camera or unmuting their mic. On the Participants panel, click the three-dot icon next to the person’s name and select Disable mic or Disable camera .

During the meeting

7. use background blur or a background image.

During a video meeting, a professional appearance is important — and that includes what appears behind you on camera. The background blur feature does just what it says: blurs the background behind you. Alternatively, Teams provides a selection of “virtual background” images you can choose to appear behind you. Using background blur or a background image can help make you stand out, and other attendees won’t be distracted by whatever is behind you.

(Note: If you don’t see the option to change your background, then Teams doesn’t presently support the webcam model that is in your laptop or connected to your PC.)

To turn on a background effect before you join a scheduled meeting: Along the bottom of the video preview that shows you on camera, click the Background filters icon. On the panel that opens, select Blur to blur your background, choose one of the provided background images, or click Add new to upload an image file (in .BMP, .JPG, or .PNG format) that’s stored on your PC or in your OneDrive account to use as your background.

To turn on a background effect when you’re already in a meeting: On the meeting controls toolbar along the top of the screen, click the three-dot icon to open the More actions menu, then select Apply background effects . You’ll see the panel described above. Click Preview to see what the new background effect will look like before other attendees see it behind you. Click Apply to set your chosen background effect; then the other attendees will see it behind you.

You can use background blur or a background image for a professional appearance in a meeting. (Click image to enlarge it.)

8. Screen-share, don’t overshare

If you need to share information from an application running on your PC (for example, a spreadsheet in Excel) to the attendees of your meeting, you can share a window showing only that application and not the rest of your desktop. This helps protect your privacy, as attendees won’t see your other, personal information that may happen to be elsewhere on your desktop, such as an opened calendar or email application.

To share an application window: On the meeting controls toolbar along the top of the Teams meeting screen, click the icon of an up-pointing arrow inside a square. On the panel that opens, thumbnails of applications that are presently running on your PC appear under the Window category. Click the thumbnail of the app that you want to share with the attendees in your meeting.

To share just one application window instead of your entire screen, select Window and choose the app window you want. (Click image to enlarge it.)

From this panel you can also share a PowerPoint presentation; a document, PDF, or image file that’s stored on your PC or in your OneDrive account; or an item captured via your webcam, such as a book or paper document. You can also open a virtual whiteboard that you and the other meeting attendees can collaborate on. (For more about these options, see “ The 10 best new Microsoft Teams meeting features .”)

9. Take advantage of transcriptions or live captions

If anybody in your meeting is hard of hearing, not fluent in the language being spoken, or having trouble hearing the audio for another reason, Teams has a live transcription feature that can help them follow the conversation better. It automatically converts speech into text in real time; the conversation appears with speaker attribution in a Transcript sidebar at the right side of the Teams app.  After the meeting, the complete transcript will be available for download in the meeting event on the calendar.

A live meeting transcript can help participants keep up with everything that’s been said in a meeting. (Click image to enlarge it.)

To turn on live transcription: While you’re in a meeting, on the meeting controls toolbar along the top of the screen, click the three-dot icon to open the More actions menu, then select Start transcription . Alternatively, if you record a meeting (see the following tip), live transcription will automatically be turned on at the same time.

The live transcription feature is available only with a business or enterprise Microsoft 365/Office 365 account, and it must be enabled by a Teams administrator.

An alternative feature that anybody can use is live captions. Like live transcription, it converts speech into text in real time — in this case in the form of captions that appear below the video feed. These captions show only two lines of text at a time and do not persist after the meeting, making them less useful than transcriptions.

To turn on live captions: In a meeting, click the three-dot icon in the meeting controls toolbar to open the More actions menu, then select Turn on live captions . Each person must turn on the captions feature for themselves.

You can use both live transcription and live captions in a language other than English: Click the three-dot icon that appears to the right of a caption, select Change spoken language , and select a different language (33 others are available, including Mandarin, French, German, and Spanish). Note: Everyone in the meeting should be speaking the same language – these features can only be set to recognize and transcribe one spoken language at a time.

10. Record your meeting

It’s easy to miss important points during a meeting, but you can easily record your meeting. You and other team members will be able to watch this recording, which includes audio, video, and screen-sharing activity) after the meeting has concluded. Along with the transcription, the recording can be useful for those who missed your meeting or for anyone who needs to go back over what was discussed in the meeting.

The recording will be stored in your own OneDrive account, inside a folder named Recordings . But if the meeting was scheduled or started inside a Teams channel, then both the recording and transcription will be stored in your organization’s SharePoint.

To record your meeting: On the meeting controls toolbar along the top of the screen, click the three-dot icon to open the More actions menu, then select Start recording . This automatically starts live transcription (if it’s enabled) at the same time. The other meeting attendees will see a banner informing them that the meeting is being recorded and transcribed.

Recording the audio and video for a meeting can help you and others review what was covered later on. (Click image to enlarge it.)

You can stop recording by clicking the three-dot icon and selecting Stop recording . The recording will then be saved to your OneDrive or to your organization’s SharePoint. You and others who were invited to the meeting will be able to watch the video. (We’ll cover how to do this below.)

11. Take meeting notes

It’s not uncommon in meetings for important points to be raised or action items to be decided — and then promptly forgotten once the meeting’s over. To help track these items, you or another attendee can take notes that will be saved as part of the meeting. They’ll be easily accessible for review later in Teams.

To take notes during a meeting: On the meeting controls toolbar along the top of the video meeting panel, click the three-dot icon to open the More actions menu, then select Meeting notes . A Meeting Notes panel appears at the right side of the meeting window. Click the Take notes button, and you’re taken to the main Teams desktop app, where a tab titled “Meeting Notes” will be opened in the chat thread for your meeting. In the main window of the Meeting Notes tab, click on the line that says Notes and type in a new section name. Then click on the line that says Capture meeting objectives… and start typing in a note.

When your cursor is in the notes area, a formatting toolbar appears near the top of the window that lets you apply bold, italic, highlighting, numbered and bulleted lists, and other formatting to your text. Click the + icon in the main note area to add a section headline. You can create as many sections as you need. If you want to rearrange the order of these sections, click the three-dot icon to the right of a section title and select Move up or Move down .

Taking meeting notes allows you to store important points and action items from a meeting right in the meeting chat or team channel. (Click image to enlarge it.)

12. Use keyboard shortcuts for quick meeting actions

During a meeting, it can be helpful to use keyboard shortcuts. You can perform actions quickly without distracting your attendees or yourself from what someone is saying. Instead of fiddling around the Teams interface to turn off your mic if you’re not speaking for a while, for example, just press the Ctrl + Shift + M keys ( Command + Shift + M on a Mac).

Other shortcuts that can be very useful during a meeting:

• Ctrl + Shift + P (macOS: Command + Shift + P ) to turn on/off background blur
• Ctrl + Shift + Y (macOS: Command + Shift + Y) to allow people waiting in the virtual lobby into the meeting
• Ctrl + Shift + E (macOS: Command + Shift + E ) to start screen sharing

You can view the complete list of shortcuts in Teams by typing the Ctrl + period keys (macOS: Command + period ) or see the ones that are specifically used during meetings on Microsoft’s Keyboard shortcuts for Microsoft Teams page.

Before your next meeting, commit to memorizing the shortcuts that you are likely to use during the meeting, or just write them down on paper and have this on your desk.

After the meeting

When your meeting ends, a new chat thread for it will be automatically posted in the chat section of your Teams app. This lets you and others in your team engage in a follow-up chat and access information about the finished meeting.

Making sure that your meeting attendees can review the video recording, transcription, and meeting notes for the concluded meeting will help clarify what was discussed and ensure that action items aren’t forgotten.

13. Review the meeting recording and/or transcript

If you recorded a meeting, you and others who were invited to the meeting can access the recording by clicking Chat on the left toolbar of the Teams window. In the second column, find and click the listing for your concluded meeting. In the main window, you’ll find the video file of your recorded meeting posted as a message. You can play it from inside the Teams app by clicking its name.

The meeting transcription appears as a separate message in the same chat. Click the three-dot icon in the message’s upper-right corner and select download as .docx to download the transcript as a Word file or download as .vtt to download it as a Web Video Text Tracks format file.

If the video meeting was started from a Teams channel, click Teams on the left toolbar. In the second column, click the channel where you originally posted an announcement for the meeting. In the main window, you’ll find the video file and transcription of your recorded meeting posted as a message. (If not, make sure the Posts tab is selected at the top of the main window.) You can play the video recording from inside the Teams app by clicking its name; download the transcript by clicking the three-dot icon and selecting a download format.

Meeting recordings appear as messages in a chat or team channel. (Click image to enlarge it.)

To share a web link to the video file: Click the three-dot icon to the right of the video’s file name, and on the panel that opens, select Copy link . You can then paste this link inside an email, instant message, etc. The person who receives your link can click it to watch the recording of your video meeting.

(Note: Only the person who recorded the meeting can share it with people who weren’t originally invited to the meeting.)

14. Review and share the meeting notes

If you took meeting notes, you and the other attendees can access them by clicking Chat on the left toolbar and selecting the new chat thread that was posted for your concluded meeting. At the top of the main window, click the Meeting Notes tab.

If the video meeting was started from a Teams channel, click Teams on the left toolbar. In the second column, click the channel where you originally posted an announcement for the meeting. At the top of the main window, click the Meeting Notes tab.

If you or another attendee took notes using a different tool, such as Microsoft Word, you can attach the document file in a reply message to the chat thread that was automatically posted in the Chat section of Teams for your concluded meeting. Or, if the video meeting was started from a channel, attach the meeting notes to a message reply in the conversation thread that you posted to originally announce your meeting.

This article was originally published in May 2020 and updated in June 2022.

Related content

Microsoft teams app now supports both work and personal accounts, bowing to pressure, microsoft extends lifeline for office 365 connectors in teams, retirement of office 365 connectors in teams not sitting well, microsoft's bundling of teams may have violated eu antitrust rules, from our editors straight to your inbox.

Howard Wen ( www.howardwen.com ) is a longtime contributor to Computerworld . He specializes in explainer guides, how-tos, and reviews of office applications and productivity tools.

More from this author

Microsoft loop cheat sheet, microsoft copilot can boost your writing in word, outlook, and onenote — here’s how, the best new slack features for business, make slack’s design update work for you, microsoft onedrive cheat sheet: using onedrive for web, google spaces cheat sheet: how to get started, microsoft onedrive cheat sheet: using onedrive in windows, google sheets power tips: how to use dropdown lists, show me more, meta’s llama models get 350 million downloads.

How to protect your privacy in Windows 10

OpenAI, Anthropic agree to get their models tested for safety before making them public

Podcast: Beyond CrowdStrike, what else could happen?

Podcast: Can we trust security companies anymore?

Podcast: End users need to switch their data security strategy

What other IT 'disasters' loom on the horizon?

Tech news roundup: NPD breach chips away at ability for users to trust security

Why the AI money spigot is slowing down

• Start a chat with others
• Send and read
• Send a file, picture, or link
• Send a loop component
• Send an emoji, GIF, or sticker
• Send Praise to people
• Read receipts
• Use suggested replies
• Like or react to messages
• Chat in a Teams meeting
• Share your screen in a chat
• Reply to a specific message
• Share a link to a specific message
• Forward a message
• Use file suggestions
• Record a video clip
• Use text predictions
• Send Viva Topics
• Schedule chat messages
• Format a message
• Edit or delete a message
• Delete a chat thread
• Copy and paste
• Mark as important or urgent
• Pin a chat message
• Hide, unhide, mute, pin, or mark a chat as unread
• Open a chat in a new window
• Accept or block chat requests from people inside your organization
• Add or invite people outside your org to a chat
• Search for messages
• Translate a message
• Change the spacing
• Leave or remove someone from a group chat
• Personalize your group chat image
• Chat with someone on Teams for personal use
• Chat with members from distribution list or M365 group
• Manage chats with the Teams mobile app
• Use custom emoji
• Use slash commands
• Send code snippets in a message
• Use Markdown formatting
• Use Immersive Reader
• Share to Outlook from Teams
• Send messages to skype for Business users
• Share a contact in chat
• Do your one-on-ones with Teams chat
• Use Teams with skype
• Accept people outside your org
• Block or unblock people outside your org

Record a video or audio clip in Microsoft Teams

In Teams, you can record up to a minute of video or audio and send it to people in one-on-one and group chats. They can watch the video or listen to the audio directly in the chat. 

Record a video clip using your camera 

Go to any one-on-one or group chat.

Tip:  You can pause and continue the recording as many times as you need. 

When you're done recording, click  Review .

Tip:  If you need to, you can record the video clip again by clicking Record again on the bottom left-hand corner. Doing so deletes your previous recording. Insert alert text here.

When your video clip is ready to go, select  Send  to drop it into the chat.

Record a video clip from a screen

You can record things that happen on your screen, like walkthroughs and presentations, and send them to a chat as a video clip.

Go to any one-on-one or group chat.

On the next screen, click  Select a screen to share , then choose the screen or window you want to record from and select Share .

Your chosen screen or window will be recorded for up to one minute or select  Stop recording  to end the video sooner. You can stop, pause or resume recording at any time.

Note:  The recording will automatically end once it's reached one minute long.

Review your clips. If desired, trim your video clip by moving the sliders in the editing tool.  Select    Confirm trim  to accept the changes.

Click  Send  to send your video clip, or Back to make more edits or Delete and start ove r.

Record an audio clip using your microphone

You can also record an audio only clip with your microphone to send in a chat.

Select  Audio  at the bottom of the screen.

Record for up to one minute or select the red square   to stop the recording.

Tip:  You can pause and restart the recording as needed.

Click Review to listen to the clip.  If desired, trim the clip and select Confirm trim to continue.

When you're ready to share, select Send .

Download and save your video, audio or transcript

Open Teams and go to the message with the video or audio.

Turn closed captions on or off

To view the list of supported languages for captions, see  Language and voice support .

Open a chat or start a channel post reply.

Tip:  You can also tap the plus sign on the left of the compose box, followed by media to access the camera. 

Choose which direction camera you’d like to use .

Press then hold the capture button to record your video.

Add background effects to your videos

1.  Before taking a video, select Background effects. You’ll find it on the right of the capture button.

2.  Choose a background option.   

No background to remove any background effects.

Add image to choose an image as your background.

Blurred background to blur your background.

Opaque blurred background to blur and hide more of your background.

3.  Swipe down on the background options to return to the camera.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

Integrations

Inspiration

Consideration

Go hybrid with Prezi

It’s a new world. Are you ready? Here’s how Prezi helps your team thrive in today’s hybrid workplace.

Prezi Video explained

We’ve compiled these quick, easy-to-follow tutorials to make you a Prezi Video master in no time.

The science

Learn to grab their attention and keep it with presentation advice from the pros.

Create moving, zooming presentations that grab attention and keep it.

Appear right alongside your content while presenting to your audience.

Make stunning interactive charts, reports, maps, infographics, and more.

Prezi Video for Microsoft Teams

A better way to stay in sync: prezi video in microsoft teams.

Prezi Video is a video maker that puts you and your content together on the same screen, so you can create interactive and impactful videos in minutes — no editing experience required. Use it in Microsoft Teams to send your most engaging updates yet.

Prezi Video for Microsoft Teams is not supported on mobile devices.

Meet just a few of the teams that use Prezi

Important updates resonate more when they come from you. Keep the human connection by sharing a Prezi Video update in your Microsoft Teams channel, or present live on a video meeting right alongside your content.

Prezi Video integrates seamlessly into Microsoft Teams. It only takes a few simple steps to get set up, and you’ll be recording and sharing compelling updates in no time.

Improve the way you collaborate

Frequently asked questions, how can i start using the prezi video app for microsoft teams.

You can find and install the Prezi Video app in the Microsoft Teams app store. You’ll then see the Prezi Video integration available under your chats and group messages. Log in to your Prezi account, or create one with your existing Microsoft account — it’s free and easy. Now you’re ready to start creating videos!

Is Prezi Video free to use?

Prezi offers a free license that allows you to create and record unlimited public and reusable videos in our online editor (max. 15 frames, max. length:15 minutes), 720p recording, and streaming options in the desktop application. For advanced features, such as unlimited unlisted videos, HD recording with unlimited video length in the desktop app, .mp4 export, and PPT conversion, please check this article about further licensing options.

How can I make a video?

To learn how to create and record a video with the Prezi Video app for Microsoft Teams, please read this article .

How can I share a video?

All the videos you recorded within Microsoft Teams are available if you click on the Prezi Video icon under your chats. Just select the video you'd like to share and post it in a conversation. Please note that only the videos recorded from Microsoft Teams will show up in this window. To find and share a video recorded directly in the Prezi Video online editor or in the Prezi Video desktop application, go to your Prezi Video dashboard .

You will be able to find your videos recorded in Microsoft Teams as well. Videos recorded within Microsoft Teams are associated with your Microsoft account. This means that even if you log out from prezi.com, your recorded videos will keep showing up in this list as long as you’re logged in to Microsoft Teams.

How do I share my video presentation live in Microsoft Teams?

You can live stream from the Prezi Video desktop app when video conferencing in Microsoft Teams. To learn more, please read this article in our Knowledge Base .

Create a meeting in Microsoft Teams (free)

​​​​​​​In Microsoft Teams (free), you can start an instant meeting in no time! Easily reach out to your contacts, whether you're in a spontaneous mood or require a last-minute meeting.

Do you want to create a meeting, but don't have an account for Microsoft Teams (free)? Sign up now.

Note:  In Microsoft Teams (free), you can create meetings of up to one hundred participants for up to 60 minutes. Learn more about Teams subscriptions .

Create an instant meeting

There are multiple ways to start an instant meeting. You can start one either through the Chat or Calendar feature.

In Teams, you can do one of the following:

From your​​​​​​​   Chat at the bottom of the screen, tap ​​​​​    Meet at the upper-right corner of the screen > Meet now .

Customize your meeting:

Edit meeting name : Tap the     pencil and give your meeting descriptive title.

Copy link : Tap     Copy meeting link  to copy the meeting invite link to your clipboard.

Tap Start meeting to begin. Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

Set your audio and video options and then tap Join now . You can Add participants or Share meeting invite for people to join.

There are multiple ways to start an instant meeting. You can start one either through the Chat or Calendar feature.

From your    Chat at bottom of the screen, tap    Meet at the upper-left corner of the screen > Meet now .

From your    Calendar at the bottom of the screen, tap​​​​​​​   Meet > Meet now .

Customize your meeting:

Edit meeting name : Tap    pencil and give your meeting descriptive title.

Share invite : Tap   Share meeting invite  to share your meeting link via SMS and more.

Set your audio and video options. You can Add participants or Share the meeting invite for people to join.

In Microsoft Teams (free), you can do one of the following:

From your​​​​​​​   Chat on the leftmost side of the screen, go to the Chat banner at the upper-left side of the screen and select      Meet now .

From    Calendar on the leftmost side of the screen, select    Meet now  at the upper-right of the screen.

Get a link : Select Get a link to  share to generate a link that you copy to your clipboard and share in any way you want.

Select Start meeting to begin.

Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

From    Chat on the leftmost side of the screen, go to the Chat banner at the upper-left side of the screen and select  Meet now .

From     Calendar at the leftmost side of the screen, select    Meet now  at the upper-right of the screen.

Get a link : Select Get a link to share to generate a link that you can copy to your clipboard and share in any way you want.

Change meeting options : Configure the meeting's privacy options after you select Get a link to share . Select Configure meetings options , a new tab opens in your default browser where you can set Who can bypass the lobby and Who can present options in the dropdown menu. Make your selections, then Save .

To participate in the meeting, your browser will request permission to use your recording device. If you want to speak during the meeting, you must grant access. You'll also have the option to turn the sound on or off for the meeting.

Select Start meeting . You can set your audio and video options, then select Join now.

You can Copy Meeting link to generate a link to share, Share via Outlook Calendar,  or Share via default email ​​​​​​​.

Related topics

Schedule a meeting in Microsoft Teams (free)

What can I do during a meeting in Microsoft Teams (free)?

How to use meeting chats in Microsoft Teams (free)

What happens when I invite a Teams for work or school account user to a meeting in Microsoft Teams (free)?

For more help, contact support or ask a question in the Microsoft Teams Community .

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

Your current User-Agent string appears to be from an automated process, if this is incorrect, please click this link: