attention cover letter for fax

Attention Fax Cover Sheet Templates (DOC & PDF)

Fax attention is used to highlight the recipient’s name to whom you want to get your faxes delivered. Sometimes, there can be a case that the wrong person receives your fax. This might lead to the disclosure of your data. Therefore, fax attn is used to mention the intended receiver so that your faxes are being protected.

Attention Fax Cover Sheet:

Attention fax cover sheets are used along with the faxes to give fax attention to the desired recipient. The cover sheet is similar to others but with the recipient’s name written at the top. Here we provide you free printable attention fax cover sheet templates to download and bring into use.

Template 1 :

The fax cover sheet attention sample is here to download for free.

Template 2 :

The attn fax cover sheet is printable and editable in format. In addition, you can download the Doc or PDF format as per your requirements.

Template 3 :

Here is an attention fax cover sheet template that holds the sender and receiver details to be filled in before you send your fax.

Template 4 :

Download the PDF format if you want to customize the template using MS Word.

Template 5 :

The attention fax can be used along with the fax holding sensitive and confidential documents.

What Should Be There In An Attention Fax Cover Sheet?

The cover sheet must hold the information related to the sender and receiver of the fax. The details can be the name, phone number, fax number and Email Id.

The cover page should hold the recipient’s name at the top and mention the number of pages attached to the documents.

If the fax is confidential, you can also add the statement of confidentiality along with the sender’s signature or the company’s logo.

How To Make An Attention Fax Cover Sheet?

You can create your cover sheet using Microsoft Word. The cover sheet can be made by professionally mentioning the above parameters. It would make it appealing if the parameters are written in the correct order.

You can also download the templates and edit them using MS Word. This would not just save your time but also helps you to get an idea of the right format of a cover letter.

Confidential Fax Cover Sheet (10+ Printable Templates)

10+ Generic Fax Cover Sheet Templates (Free)

Fax Cover Letter

Fax cover letter template.

Author : Brent Weight and Jon Wittwer

License : Limited Use

Fax Cover Letter vs. Fax Cover Sheet

There is a difference between a fax cover letter and a fax cover sheet . The cover letter is a more personal detailed informative page whereas the cover sheet is less personal and usually includes much less information. A cover letter usually is sent along with resumes and other business reports to non-familiar entities. A cover sheet usually accompanies a document where the correspondents are somewhat familiar with each other. For a cover sheet, you can download our Fax Cover Sheet Template .

Tips for Fax Cover Letters

Keep it simple. Too much information will quickly throw off your recipient and make them less likely to care about what's in the rest of your fax.
Keep it neat and clean. Your fax cover letter is a representation of what your recipient will see in the rest of your transmission. Use clean and concise language. Just because you understand a word does not mean the recipient will, so avoid using slang terms and technical jargon.
Give as much information as necessary to keep the recipient wanting to read through the rest of the fax. If you give them too much information, the recipient will think they have read enough to get the gist of it.
Pay attention to the recipient's business hours. Some businesses may be open until 8 or 9 but they only want to get faxes between the hours of 8 to 6. If received later, the information may be marked as received the following business day.
Long letters are less likely to be read, so keep your fax cover to one page.
Make sure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential.

Sample Fax Cover Letters

Example 1 - fax containing documents to sign.

The ABC Barn 123 S. 1000 E. Ste. 1 Business Town, Business State 12345 (123) 456-7890 www.abcbarn.com

TO: C.E.O. Gary Fischer (987) 654-3210

FROM: C.E.O Sarah Tobler (123) 456-7890

DATE: 1/1/15 Pages: 5 (Including cover letter)

The following pages contain the summary of our plans to incorporate your recently acquired company into our business circle and will outline what we plan to do with everyone that worked for you. Also included is a copy of the purchase agreement that we have both signed as part of this merge.

I am sending this fax to you so that you and I both have a copy of the plans and an extra copy of the purchase agreement and I would appreciate it if you could send me back a signed copy so that I know that you received my fax and that you are ok to proceed with our company's plans.

X	- URGENT
	- FOR REVIEW
X	- PLEASE COMMENT
X	- PLEASE REPLY

Example 2 - Fax Cover Letter for Submitting a Resume

James Henry III 1 Fiji Way Your Town, Your State 98765 568 974-2013 www.myresume.com

TO: Taco Tower H.R. (987) 654-3210

FROM: James Henry III (123) 456-7890

DATE: 1/1/15 Pages: 3 (Not including cover page)

This fax contains my Resume and the accompanying cover letter for the position as Assistant Manager at your 2398 Kings Way location.

I am sending this fax in response to the ad I found on craigslist advertising for the Assistant Manager position and, once you read the contents of this fax, you will see that with my background I am extremely qualified for the job and I hope to hear back from you soon.

X	- URGENT
X	- FOR REVIEW
X	- PLEASE COMMENT
X	- PLEASE REPLY

References and Resources

Microsoft Template Gallery - templates.office.com - Includes a few Fax Cover templates.
The Scanner-Friendly Resume - www.njit.edu - Provides tips for making a resume that can be easily and correctly read by a scanner.
Choosing an Online Fax Service - labnol.org - This article can help you figure out what to do when you need to send a fax without access to a fax machine.
How to Make a Simple Cover Letter - yourbusiness.azcentral.com - A step-by-step guide to making a fax cover letter using different computer programs.

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Fax Cover Sheets

HIPAA fax, reimagined.

Urgent Attention Fax Cover Sheet

Get your urgent messages noticed with our attention-grabbing fax cover sheets!

Designed to prioritize your communication and ensure timely response. Try for free!

Here’s a detailed explanation of the uses and importance of a fax cover Letter:

Identifying Information: The fax cover Letter includes the names, addresses, phone numbers, and fax numbers of both the sender and the recipient. This ensures that the fax is directed to the right person or department.
Date and Time: The cover sheet indicates the date and time the fax is sent, which can be useful for record-keeping and tracking purposes.
Subject: It allows the sender to specify the subject or purpose of the fax, making it clear what the fax contains and why it is being sent. This helps the recipient prioritize and handle the fax appropriately.
Message or Comments: The cover sheet may include a brief message or comments for the recipient. This can provide additional context or instructions related to the faxed material.
Number of Pages: It’s common for the cover sheet to state the total number of pages in the fax transmission. This helps the recipient ensure that they received all the pages and that nothing was missing during the transmission.
Urgency or Confidentiality: The cover sheet might indicate whether the fax is urgent or contains sensitive or confidential information. This allows the recipient to prioritize the fax accordingly and take appropriate measures to safeguard confidential information.
Contact Information: In case there are issues with the fax transmission, the cover sheet provides contact information for the sender. This enables the recipient to get in touch with the sender easily.

Printable Fax Cover Letter

Importance:

Clarity and Organization: Fax cover Letters provide a clear and organized way of presenting essential information about the fax, making it easier for the recipient to understand the purpose and handle the fax efficiently.
Error Prevention: Including contact details and other relevant information helps avoid mistakes in the transmission, such as sending the fax to the wrong recipient.
Professionalism: Fax cover Letters add a level of professionalism to the fax communication process, making it look more official and well-structured.
Legal and Regulatory Compliance: In certain industries or legal contexts, fax cover Letters may be required to comply with specific regulations or to provide necessary documentation for record-keeping purposes.
Tracking and Confirmation: The use of fax cover Letters allows the sender and recipient to keep track of fax communications, ensuring that important documents are received on time.

Overall, while fax machines are less common in the digital age, fax cover Letters are still used when sending faxes through traditional fax machines or fax services. They play a crucial role in ensuring that faxed documents are sent accurately, efficiently, and with all the necessary information to facilitate smooth communication between parties.

Blank Fax Cover Sheet

Fax cover Letters come in various formats, designs, and styles, catering to different needs and preferences. Below are descriptions of some common types of fax cover Letters:

Basic Fax Cover Sheet

The basic fax cover Letter is simple and straightforward. It typically includes essential details such as the sender’s and recipient’s names, fax numbers, date, and subject. There might be a space for a brief message or comments. This type of cover sheet is suitable for everyday faxing needs in various settings, including businesses, offices, and personal use.

Professional Fax Cover Sheet

Professional fax cover Letters are designed with a more polished and corporate appearance. They often feature a header with the company’s name, logo, and contact information. The layout is clean and well-organized, and it may include space for a reference number or a tracking code. These cover sheets are commonly used in formal business communications to maintain a consistent and professional image.

Confidential Fax Cover Sheet

As the name suggests, confidential fax cover Letters are used when the transmitted information is sensitive or requires special handling. They prominently display the word “Confidential” or “Private” in bold letters to alert the recipient about the document’s confidential nature. Additionally, they may include instructions for the recipient to handle the fax with care and to ensure that it is delivered to the intended recipient only.

Urgent Fax Cover Sheet

An urgent fax cover Letter is employed when the information being faxed requires immediate attention. It uses bold and attention-grabbing headings, such as “Urgent” or “Priority,” to indicate the time-sensitive nature of the document. This type of cover sheet might also include a request for confirmation of receipt or a call-back number to ensure that the recipient receives and processes the fax promptly.

Generic Fax Cover Sheet

Generic fax cover Letters are versatile and can be used for various purposes. They are not specific to any industry or purpose and often have a simple layout with minimal information, leaving ample space for the sender to fill in relevant details. These cover sheets are useful when you need a standard cover page that can be easily adapted to different situations.

Creative or Customized Fax Cover Letter: Some businesses or individuals opt for creative or customized fax cover Letters to make a unique impression. These cover sheets may include custom graphics, images, or designs that align with the sender’s branding or personal style. While creativity can be an advantage, it’s essential to ensure that the cover sheet remains professional and doesn’t compromise the clarity and readability of the essential information.

Fax Cover Letter with Checklist: A fax cover Letter with a checklist is beneficial when multiple documents are being faxed, or specific instructions need to be followed. The cover sheet contains a checklist of the documents included in the fax transmission , enabling the recipient to cross-check and ensure that all pages are received.

It’s important to choose the appropriate type of fax cover Letter based on the specific requirements of the fax and the level of formality needed for the communication. Regardless of the type chosen, a well-designed and informative fax cover Letter helps ensure that the faxed material is handled efficiently and professionally.

Standard Fax Cover Sheet Template [Free Printable Pdf]

April 30, 2024 May 2, 2024

A standard fax cover sheet isn’t a single, universally mandated format. However, there are common elements included in most fax cover sheets used in business settings.

Related Fax Cover Page –

Business Fax Cover Sheet
Confidential Fax Cover Sheet
Urgent Fax Cover Sheet
Medical Fax Cover Sheet

Table of Contents

Printable Standard Fax Cover Sheet Template

Here’s a breakdown of what a standard business fax cover sheet typically offers:

Header Information:

Sender: This section includes your name, title (optional), company name, and contact information (phone number, email address).
Recipient: This section includes the recipient’s name, title (optional), company name, and fax number.

Transmission Details:

Date: The date the fax is sent.
Fax Number: Your fax number (pre-printed if using a company template).
Number of Pages: The total number of pages being faxed, including the cover sheet.

Body (Optional):

Subject/Re: A brief description of the content being faxed or a reference to any previous communication.

Additional Elements (May Vary):

Confidentiality Notice: A statement highlighting the potentially confidential nature of the faxed information.
Instructions: Any specific instructions for the recipient, such as requesting a confirmation call upon receipt.
Company Logo: The company logo might be pre-printed on the template for branding purposes.

Standard Fax Cover Page Template

The key aspect of a standard fax cover sheet is a consistent format that ensures all this essential information is presented clearly and professionally. Many companies might have pre-designed templates with their branding elements for employees to use.

Benefits of a Standard Format:

Clarity and Organization: A standard format avoids confusion by presenting information in designated sections.
Efficiency: Saves time by having a ready-made template rather than creating a cover sheet from scratch each time.
Professionalism: Projects a polished and consistent image for your business communication.

While there’s no single “standard” mandated by a governing body, these elements and benefits highlight the importance of using a well-designed fax cover sheet in professional settings.

Standard Fax Cover Letter

A standard fax cover sheet offers several benefits for businesses, making it a valuable tool for professional communication. Here’s a breakdown of its key advantages:

Enhanced Clarity and Organization:

Clear Information Presentation: A standardized format ensures all essential details are included and displayed prominently. This includes sender and recipient information, date, fax number , and number of pages transmitted. It avoids confusion, especially when faxing multiple documents or to someone unfamiliar with the content.

Contextual Understanding: Some templates offer space for a brief description of the faxed documents and their purpose. This helps the recipient understand the context of the information and prioritize it accordingly.

Improved Security and Confidentiality:

Confidentiality Notice: Professional templates often include pre-printed statements highlighting the potentially confidential nature of the faxed content. This serves as a reminder to the recipient to handle the information with care and adhere to any relevant security protocols.

Security Measures: Some templates might offer a section for specifying any specific security measures required by the sender, like requiring a call confirmation upon receipt or mentioning encryption used for highly sensitive documents.

Streamlined Communication and Efficiency:

Standardized Format: Using a standardized template saves time compared to creating a cover sheet from scratch each time. It ensures all necessary information is included consistently, avoiding delays due to missing details.

Predefined Options: Templates can include pre-defined options for frequently faxed documents (e.g., “Contract for Approval” or “Invoice”) to further streamline the process. This eliminates the need to type out repetitive information.

Professional Image and Brand Consistency:

Cohesive Presentation: A professional template incorporates your company logo and branding elements, creating a polished and consistent presentation. This reinforces your brand identity and conveys a sense of professionalism in your business communication.

Brand Image Enhancement: Using a standardized template across all your faxes ensures consistency in presentation. This projects a more professional image to your clients, partners, and vendors.

Standard Fax Cover Page Printable Template

Legal and Record-Keeping Benefits:

Documentation: The fax cover sheet serves as a legal record of the transmission. In case of any discrepancies or legal issues, the information on the cover sheet can be used as documentation of the fax content, sender, recipient, and date of transmission.
Internal Record-Keeping: Some templates might have designated areas for including reference numbers or tracking details. This can be helpful for internal record-keeping and managing fax communications within your organization.

Additional Advantages:

Customization Options: While templates offer a standardized format, many allow for some level of customization. You might be able to include additional information specific to the fax, such as a reference number or a request for a response.

Positive First Impression: A well-designed and informative cover sheet creates a positive first impression for your business, showcasing attention to detail and professionalism.

In essence, a standard fax cover sheet goes beyond simply providing contact information. It promotes clear communication, enhances security awareness, streamlines processes, projects a professional image, and aids in legal and record-keeping aspects. By incorporating them into your business faxing routine, you can ensure effective and secure communication with your clients, partners, and other stakeholders.

Attention Fax Template

When the recipient of the fax is the most important message you want conveyed on the cover sheet, use this straight-forward, block-style template.

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WTO / Letters and Emails / Cover Letters / Free Fax Cover Letter (Sheet) Templates

Free Fax Cover Letter (Sheet) Templates

A Fax Cover Letter , sometimes referred to as a fax cover sheet, goes at the beginning of any faxed document. It displays important information that lets the recipient know whom the document is intended for.

These cover letters usually include a brief description of the contents, its purpose, and how to contact the sender.

It is different from a regular cover letter . A regular cover letter is usually sent with resumes and other business reports to non-familiar entities to introduce applicants and their qualifications. On the other hand, it usually precedes a document detailing what information the recipient will find in the fax. In most cases, these accompany documents whose correspondents are somewhat familiar with each other.

Whereas sending important documents and messages using a fax machine is not common in the contemporary technological world, some companies may still prefer to use fax over electronic mail. If you are applying for a job position using the machine, you can include both the fax cover sheet and the regular cover letter along with your resume. The ideal format for sending these documents will be a fax cover letter, a traditional cover letter, and your resume.

Free Templates

Free Fax Cover Letter Sample 01 for Word

Need for a Fax Cover Letter

A fax cover letter is essential anytime you send professional correspondence or classified documents using the fax machine.

For instance

If a company requests that you fax a copy of your company’s financial data, it is crucial that you include a cover sheet describing what you sent, why, and whom it is intended for.

In some cases, employers may be specific about how they want job applicants to apply and submit their job application documents. In such cases, applicants must follow the submission guidelines to ensure that their documents reach the potential employer safely and at the right time. If an employer requires a paper copy of your job application forms and resume, sending them via fax can be quicker than traditional mail. Given such a case, including a brief, strong, and professional cover letter along with your application documents will certainly help the recipient determine the importance of your fax.

Benefits of Usage

These cover letters are essential anytime you send information or important documents using the traditional fax machine or the eFax. They not only provide context for your document but also give it a more formal and professional look.

The following are the main advantages/benefits of using these:

Keeps information safe

When you send information or communicate to another person through fax, the recipient will receive the message as a paper copy. And in most cases, companies and businesses usually have one fax machine accessible to everyone within the company. Including a cover letter that discloses who the fax is from, whom it is intended for, what is in the fax, and whether it is confidential will help keep your private information safe.

Helps your information reach the intended person

It usually discloses where the document needs to go and whom it is intended for. This is important, especially where the receiving company or business uses one fax machine for the entire employee pool, in that it ensures the document ends up in the hands of the right person.

It makes it easier for the recipient to contact you

The cover letter usually includes the sender’s contact information. If the recipient of the faxed document wants to contact you for clarification or further questions, this will be helpful as it displays your contact details.

What to Include in the Cover Letter

The contents of the cover letter may differ, as different companies follow different formats or different templates.

However, the following are the general contents that are used for official correspondence in most corporations:

Company name and logo

A professional fax cover letter should contain the sender’s company name at the top of the page. If the company has a business logo, it should also be prominently displayed at the top of the page, so that the recipient immediately knows which company sent the fax.

Sender’s contact information

A covering sheet must include the sender’s contact information. You can include your relevant contact details, including your name, phone number, email address, and your company’s business address. If you are applying for a job position, including your contact details in the cover sheet makes it easier for the potential employer to contact you for an interview or additional clarifications.

Recipient’s name

If the faxed document is intended for a single person that you are already familiar with, you can include the recipient’s name on the cover letter. However, if you are sending the fax to an unknown recipient, the company in general, or multiple people within the company, you can include the company name in your cover letter.

If you are applying for a job position, it is important to conduct some background research to find out more information about the company and the hiring manager’s name. If you are unable to identify the name of the hiring manager, you can include a general title on the cover letter, such as Dear Hiring Team/Manager.

Date and time of fax transition

Including the date and time of transition in the cover letter is crucial, especially when sending time-sensitive information. Generally, the traditional fax machine and the eFax automatically print the date and time of transmission at the topmost part of the cover letter. However, in some cases, the machine’s calendar and the clock may be off, meaning that you will have to manually include the date and time of transmission on your faxed document.

Number of pages of the faxed document

It is essential that you include the total number of pages of the document in your cover letter. When filling out the number of pages, ensure that you include the cover letter sheet as part of the total pages. This ensures that the recipient receives all of your attached documents, and in case they find that some pages are missing, they will let you know.

The subject of the fax

The subject includes a brief description of what the fax is all about and why you are sending it. From this section, the recipient gets a fair idea about its importance.

Summary or description of the document attached

An official fax correspondence cover page may also include a summarized description of the attached documents. This can include information on what the document is all about, the document’s total number of pages, a privacy notice (if applicable), the urgency level of the attached materials, and any other relevant information.

Confidentiality statement, if required

If you are sending sensitive data, such as medical information, personnel records, or company financial data, it is essential to include a confidentiality statement at the bottom of your cover letter. The confidentiality statement typically states that the fax contents are solely meant for a certain recipient, and any unauthorized use or disclosure of that information is prohibited. Some cover letters also include a notice to unintended recipients asking them to contact the sender if they receive the fax in error.

Using a few sentences, let your recipient know what they will find in your fax. This encourages them to read the rest because they have already established its importance. If you have attached several documents, such as your resume and covering letter, you can use this section to list all the documents you have attached in the order you sent them.

Clear instructions

If you expect the recipient to follow up or perform other action upon receipt of your documents, you can state that in your cover letter.

Relevant notes

The cover sheets typically include an additional note section or a blank area for further instructions.

The most relevant notes include:

Please reply
Kindly comment

Type your relevant notes clearly, and include a phone number or email where the recipient can contact you. The relevant notes section is especially important when sending company documents that need to be reviewed, but you can always omit this section when applying for a job.

A cover letter template is a pre-designed document that serves as a front page for your fax communication, providing essential information and enhancing the professionalism of your correspondence. Our selection includes a range of professionally designed templates, each tailored to different purposes and industries. Best of all, these templates are readily available for free download, ensuring the utmost convenience for you. Whether you are a business professional or an individual seeking to streamline your fax communications, our templates offer a hassle-free solution with numerous benefits.

company name and logo

[sender’s name]

[sender’s mailing address]

[sender’s phone number]

[sender’s email address or website(optional)]

Recipient’s name and title]

Recipient’s company name and address]

Recipient’s fax number]

[sender’s name and fax number]

Date and time of fax transition]

[Total number of pages, including the cover letter sheet]

SUBJECT LINE: [Write the subject of your fax, for example, Hr Assistant Job Application Materials]

[Paragraph one: using a few sentences, describe the contents] for example;

I have attached the following documents:

• Cover letter for Hr assistant job

• Relevant academic certificates

• Employer recommendation letter

[Paragraph 2: Let the recipient know why you are sending the documents].

For example, I am sending this fax in response to your job posting for an HR Assistant date August 21, 2021. Based on the job description and qualifications criteria, I am well suited for the job. Kindly review my attached job application materials to see my qualifications, skills, and relevant experience.

I look forward to positive feedback from you.

[Relevant notes: Mark on the appropriate note that is relevant to your contents]

• FOR REVIEW

• PLEASE COMMENT

• PLEASE REPLY

Following are some free samples for you:

Dear Ms. Doe,

I am pleased to forward the requested technical specifications and contract details for the “GreenTech Innovations” project. These documents provide comprehensive information on our proposed renewable energy solutions, including solar panel installations and wind turbine integration for your Techville campus.

Please review the attached specifications and contract at your earliest convenience. I am available for any queries or further discussions at (555) 123-4567 or [email protected].

I look forward to a fruitful collaboration.

Best Regards,

Senior Consultant

EcoTech Enterprises

456 Renewable Road

EcoCity, OR 97035

Subject: Submission of Grant Proposal for “Youth Empowerment Program”

Dear Ms. Johnson,

Enclosed, please find the detailed grant proposal for our “Youth Empowerment Program.” This initiative aims to provide career-oriented workshops and mentorship programs to underprivileged youth in Edutown. The proposal outlines our objectives, program structure, budgetary needs, and the projected impact on the community.

Your review and feedback on this proposal are highly valued. For any further information or discussion, feel free to contact me at (555) 987-6543 or [email protected].

Thank you for considering our proposal. We are eager to make a positive impact in our community together.

Warm regards,

Linda Brown

Program Director

Community Connect

321 Unity Blvd.

Hope City, NY 10010

The provided fax cover letters serve as useful instructional guides for individuals seeking to compose professional fax correspondence, due to several key elements that they incorporate. Firstly, they adhere to a clear and formal structure, which is essential in business communication. Each letter begins with the date, followed by the recipient’s details, including their name, position, company, and address, thereby ensuring that the fax is directed to the appropriate individual. This is a critical aspect, as it personalizes the communication and aids in proper routing within an organization.

Moreover, the subject line in the second sample provides a succinct summary of the content, an approach that enhances clarity and aids the recipient in understanding the context of the letter immediately. Both samples exhibit a professional tone, using courteous language and a respectful salutation, which is essential to maintaining professionalism.

The body of each letter is concise yet informative, outlining the purpose of the correspondence and the contents of the fax. This clarity of purpose is crucial in business settings where time is often of the essence. The letters also include the sender’s contact information, an important aspect that facilitates easy follow-up or clarification.

In conclusion, these samples are instructive in demonstrating the key components of effective business fax cover letters: clear structure, personalized addressing, concise content, and professional tone. Such attributes are vital for ensuring that the communication is received, understood, and acted upon appropriately in a professional environment.

Tips for Writing the Cover Letter

Once you have understood the general format of the cover letter, you can easily input the information that you want to communicate in the letter. However, while writing your cover sheet, there are essential tips that you need to consider to ensure effective communication and to make your fax look neat and professional.

These include:

Check for repeating information

Naturally, the receiver of your documents will read your documents as soon as they read the cover sheet. Therefore keep it brief and avoid including any repeated information as this will make it too long. Keep in mind that long cover letters are less likely to be read.

Offer sufficient details

Make sure to include enough descriptive details in your cover letter, including your name, the number of pages, the recipient’s name and contact information, the purpose, and your reason for sending it, to keep the recipient wanting to read through the rest of the fax. However, avoid providing too much information as the recipient will think that they have read enough to get its gist.

Consider the Recipient Business Hours

If you want the recipient to read the letter on the same day, you should send it before they close business.

If the recipient closes the shop at 5.00 pm, if the cover letter is received past the time, they will probably read it the next day.

Confidentiality

If the fax is confidential, the cover letter should also be marked as“ confidential” to ensure the intended person only reads the information.

Keep it Neat and Professional

You should avoid slang and unofficial language in your cover letter. The details in the letter will inform the recipient of what to expect in the fax.

Key Takeaways

A cover letter is a sheet that precedes documents sent through the fax machine. To write an effective cover letter that immediately communicates the essential information to the recipient, include the sender’s contact information, company name and logo, recipient’s contact information, and briefly state the purpose and contents of your fax. Your cover letter should also include the document’s total pages to ensure that the recipient receives all the documents. Finally, make sure to include the date and time of fax transmission-especially for time-sensitive documents.

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Attention Fax Cover Sheet Printable Template

by faxcoversheet | Sep 18, 2022 | Basic | 0 comments

As the name specifies, an attention fax cover sheet is used when you have an important message to convey that demands the recipient’s attention. On this page we have shared different types of attention cover sheets for fax, download any fax template from here and start using it. You can find straightforward, block-style templates on this page that are designed to grab the recipient’s attention or make him attentive to the important fax message.

Sending a cover sheet before the fax message is a nice way to grab the attention of the recipient especially when you have something important to send that demands the recipient to take some action. You can use the attention cover sheet page from here and attach your company name and logo to it for proper branding.

Attention Fax Cover Sheet

As you can see there is a small “Attention” section at the upper left side, where you can write down stuff. The purpose of sending an attention cover page is to make the recipient attentive about something or grab his or her attention related to something. Whatever the purpose is, here we have printable fax templates for free download that you can use for your personal and professional work.

Download Here

Fax Cover Sheet Attention

There are companies that are sending hundreds of fax cover pages on a daily basis to communicate with their clients, business partners, and even customers. For people and companies who require the fresh and updated format of fax cover pages, here we have shared the fax templates for free download in PDF format.

Attention Cover Sheet for a Fax

All the templates come in an editable format which means you can edit them afterward. You can add your company’s name, and logo, add some new field, delete a field that is not required, etc. As you can see there are clear sections on the cover page where you can add the name of the sender and receiver, you can add the address, phone number, subject, message, etc. Attention Fax cover letter is a significant page that is used for sending fax messages. It is a very trustworthy method for sending messages.

We are hoping you like these cover pages. If you do, then do share them with other people as well. Also, keep on checking this site for more useful printable fax cover pages, letters, and templates.

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How to Write a Fax Cover Sheet

Effectively sending a fax takes more than just transmitting the pages of the actual document. Without also including a fax cover sheet as page one, you expose yourself to a few easily avoidable risks, like disclosing confidential information, creating uncertainty about the intended recipient or document purpose, or simply appearing unprofessional.

Luckily, it’s easy to create a fax cover sheet and include one with every fax you send. We’ll show you how.

Write Your Fax Cover Sheet in 3 Easy Steps

If you’re going to send a fax, you want to make sure to include a fax cover sheet with every transmission. The cover sheet makes the who, what, and why about your fax crystal clear to the receiver. A fax cover sheet also serves as a layer of protection for confidential or sensitive documents.

Fax cover sheets are easy to create, and it takes just three steps.

Decide How You Want to Send Your Fax
Identify All Essential Cover Sheet Information
Create A Fax Cover Sheet Template

Ready to level up your faxing game? Let’s get to it.

1. Decide How You Want to Send Your Fax

Today, you have options when it comes to faxing documents. The option you choose dictates how you’ll create a fax cover sheet.

Use a Traditional Fax Machine

Readers of a certain age surely remember fax machines of old. These are standalone units where you manually type in the recipient’s fax machine telephone number on a keypad, then listen to ringing and the random beeps and hums until your call is connected to the recipient’s fax machine.

If you haven’t had to fax anything since the early 2000s, you might think those old-fashioned fax machines are obsolete. But you’d be wrong. There are many businesses and organizations that still rely on traditional fax machines to send important documents.

Why? Fax machines can be used without any internet connection, you just need a working telephone line. If your internet connection goes down, you can still fax. Plus, with a traditional fax machine, you don’t have to worry about your physical fax being sent to someone’s spam email folder where it is overlooked.

Likewise, your faxed documents don’t become part of internet traffic. This eliminates the risk of being intercepted during transmission. And you’ll never question whether your fax was successfully sent, since the confirmation page that prints out at the end offers proof of when, where, and to whom your fax was sent.

So don’t write off using a traditional fax machine. Depending on your business needs, it may be the preferable way to share important documents with third parties.

Subscribe to an Online Fax Services

Of course, there’s a higher-tech solution for faxing, too. With the advent of online fax services, you can leverage the power of your computer or smartphone to share documents with others–no fax machine or dedicated telephone line needed.

Online fax services offer a number of other benefits, too. They keep all your faxes digitally organized in a single location. They also secure your faxes with 256-bit SSL encryption, the most secure protection publicly available, to keep your information protected as it moves through the cloud.

But one of the biggest features is convenience. With an online fax service, you can send and receive faxes from your computer, tablet, mobile device, and even a fax machine. Yes, that’s right–if you do have a traditional fax machine, it can be incorporated into your online fax service, giving you even more flexibility.

Best of all, online fax services include the option to automatically include a fax cover sheet with every fax you send. You set up your preferred cover sheet options once, and the service takes care of it after that. A fax cover sheet is automatically created for you every time you use the service.

If this type of convenience sounds good to you, check out our comparison guide to the best online fax services . Whether you send just a few faxes each month or are a power faxer, there’s a service that’s perfect for you.

2. Include All Essential Cover Sheet Information

As you create your fax cover sheet, keep in mind that its purpose is to make things crystal clear for the recipient. The more information you include, the better the chance of your document getting to the right person right away.

The information you include also depends on the nature of what you’re sending. Private documents, business contracts, and employment agreements are just a few things that demand a specialized fax cover letter noting the confidential nature of the documents. In some cases, like medical records, specific disclaimer language is required by law.

Basic Information to Include on Every Fax Cover Sheet

No matter what you’re sending, at a minimum your fax cover sheet should include the following:

Sender’s company info : Display this information clearly to make it easier for the recipient to recognize your fax as a legitimate business communication.
Sender’s direct contact information : Include a direct dial telephone number or extension for the fax sender, so they can be quickly contacted with questions or issues related to the fax transmission.
Recipient’s name and fax number : Note this on the cover sheet so the fax can be easily sent by anyone and quickly delivered to the correct recipient upon arrival.
Number of total pages : Include the fax cover page in your total page count so the recipient can verify they received all pages.
Date of transmission : Include the date you sent the fax so the recipient can easily see when you sent it, no matter when they personally receive it.
Short message : Explain the purpose of the fax and any special instructions, so the recipient knows why they received it and what they need to do next.

Special Requirements for Confidential Fax Cover Sheets

If you’re faxing anything that contains sensitive or confidential information, you’ll want to be sure that it is clearly noted on your fax cover sheet. While such a notice won’t eliminate the possibility that someone other than your intended recipient will view the information, it does provide a warning, which is the best you can do when sending a fax.

In addition to all the basic information listed above, there are two additional things to include when sending private documents.

The word CONFIDENTIAL should be prominently displayed on the fax cover sheet. Use a large font and capitalize all letters for maximum impact. The point is to make it easily known that the pages that follow are intended only for the named recipient’s eyes.

A confidentiality clause should also be included, usually at the bottom of the page in smaller font. Again, it isn’t going to eliminate the chance that your fax is viewed by someone other than the receiver, but it at least explains the importance of the confidential materials. You can find many examples of confidentiality clauses, like the one in the example below, by doing a basic Google search.

As a general best practice, you can create a single fax cover sheet that includes these confidentiality notations, and then use the same cover sheet no matter what you fax–confidential or not. Here’s an example of what such a multipurpose sheet might look like.

Example of a fax cover sheet with a confidentiality clause at the bottom

HIPAA-Compliant Fax Cover Sheets

There’s a separate category of faxes that have special legal requirements for their cover sheets. Any time you transmit a patient’s healthcare information via fax, you’re governed by the Health Insurance Portability and Accountability Act of 1996. This set of U.S. laws is more commonly known as HIPAA.

It’s very important to be HIPAA compliant when sending faxed medical records. Violating HIPAA can result in large fines.

While HIPAA laws themselves don’t spell out exactly how to design a compliant fax cover sheet, there are basic elements that must be included. In addition to the bullet list above, a HIPAA-specific disclaimer is required. This can replace or be in addition to the general confidentiality disclaimer discussed above.

Here’s an example of what a HIPAA-compliant fax cover sheet might look like.

Example of a HIPAA compliant fax cover sheet with the HIPAA confidentiality clause at the bottom

Now that you know what to include on your fax cover sheet, it’s time to create your own.

3. Create A Fax Cover Sheet Template

Let me help you streamline all your future faxes. The best way to do that is with a template.

A template helps you avoid reinventing the wheel every time you send a fax and saves you cumulative time and effort.

If you choose to use an online fax service, it should provide a template you can customize. The service will walk you through the process to create your fax cover sheet when you sign up for a plan.

But even if you intend to send most of your faxes through the online service, there still might be an occasion when you need to send something manually on a fax machine. For those situations, you’ll still want to have a fax cover sheet available.

And if you’re not using an online fax service, you’ll need to create a fax cover sheet on your own. So no matter what, it’s a good idea to design and keep a fax cover sheet template on hand.

Using Google Docs, Microsoft Word, or other word processing software is the fastest and easiest way to create a fax cover sheet template that you can use again and again. You can find and modify these templates in the software’s template library or import a template from a third-party source.

We picked Microsoft Word for this example since they have a very robust library of fax cover letter templates. Here’s how to create a personalized fax cover sheet template.

From the Word main menu, select File > New from Template .

Image of Microsoft Word file menu with a red arrow pointing to the New From Template menu options

In the search bar, type in Fax to display all the available fax cover sheet templates.

Microsoft Word template document search bar with red arrow pointing to it

Select the template you prefer, then choose Create .

Microsoft Word template documents display screen with red arrow pointing to Fax Cover Sheet template document

Edit the template to your specifications, then click File > Save as Template .

Image of Microsoft Word File menu with red arrow pointing to Save as Template menu option

Name your new template , then click Save . Note: The default location will be Word’s template directory, and the default file extension will be .dotx . Do not change either of these settings.

Microsoft Word file saving pop up screen with red arrow pointing to Save As field and Save button

Your new template should now appear at the top of the screen anytime you visit the Word start screen, as shown below.

Microsoft Word new file window with red arrow pointing to ABC Company Fax Template that was created in the preceding steps

And that’s all there is to it. Once you create a new fax cover sheet template, it will be ready to electronically fill in anytime you need it. Alternatively, you can print a few and keep them close to the fax machine for those last-minute transmissions.

Final Thoughts About Writing a Fax Cover Sheet

Whether you use an online fax service or still rely on your trusty fax machine, a fax cover letter is an essential part of the faxing process. They’re easy to create and should be included with every transmission you send.

Make sure you include key information on your fax cover sheet and that it is the first page of your fax. This way the person on the receiving end knows exactly what and why they’re getting something from you.

Fax Cover Sheet

We offer a free printable fax cover sheet template in 16 different formats . Add your details and your logo . Available for Word, Excel, fillable PDF, Google Docs, and as an image . Instant download and no registration required!

Fax Cover Sheet Template

A fax cover sheet template is very useful when sending documents for work, school, or personal matters. It is available in various formats. On the MS Word version and the Google Docs version the date auto-generates when you open the template. Use the bottom section of the fax cover letter to include any messages, comments, requests, or other important details.

Editable PDF

Google Docs

Use this template when the fax contains confidential information . You might want to add a confidentiality statement if the fax contents are confidential. See the sample fax confidentiality statement below that you can copy and paste onto this template.

The information included in each confirmation page: date, number of pages (first page of x pages), intended recipient or recipient’s name, fax number, fax number of the sender, subject line, and space for a short message. For a business fax cover sheet there is also an option to add a logo and the company’s name, phone number, and other relevant information.

What to Include in a Fax Cover Sheet

Sender’s Information : Include the sender’s name, company (if applicable), fax number, and phone number.
Recipient’s Information : Clearly state the recipient’s name, company, fax number, and phone number.
Date : Include the date the fax is sent.
Number of Pages : Note the total number of pages being sent, including the cover sheet itself, to ensure all pages are received.
Subject or Reference : Include a subject line or a reference that helps the recipient understand what the fax is about.
Message or Comments : Provide a brief message or comments that might be necessary for the recipient to know immediately before viewing the documents.
Urgency Level : Indicate if the fax is urgent, requires a response, or is for review only.
Confidentiality Statement : If the fax contains sensitive information, include a confidentiality notice advising that the information is intended only for the use of the person or entity to whom it is addressed.

Sample Confidentiality Statements

Here are some sample confidentiality statements that you can include on a fax cover sheet to ensure that sensitive information is handled appropriately:

“This fax is intended only for the use of the addressee and may contain confidential information. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or taking action based on the contents of this fax is strictly prohibited.”
“The information contained in this fax is legally privileged and confidential, intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited.”
“This fax and any attached files are confidential and meant solely for the intended recipient. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. Please notify the sender immediately by e-mail if you have received this fax by mistake and delete this e-mail from your system.”
“This document contains confidential health/financial information. The Federal Regulations govern it, and it may be unlawful for any person other than the intended recipient to view, copy, or distribute this document.”
“CONFIDENTIALITY NOTICE: This fax may contain confidential information and is intended only for the use of the recipient named above. If you are not the intended recipient, please destroy all copies of the original message and attached documents.”

These examples can be adjusted to fit the specific confidentiality needs of your documents or the practices of your organization.

Please note that the confidentiality statements provided above are only samples and may not cover all aspects of legal compliance for your specific needs. It is important to consult with a lawyer or a qualified professional to ensure that any confidentiality statement you intend to use is appropriate for your particular situation and complies with all applicable laws and regulations.

Fax Cover Sheet Example

This fax cover page example shows you an example of a fax cover sheet. The templates have very clear instructions so you won’t have a problem customizing any of the versions. Simply replace the dummy text with your own text.

How to Make a Fax Cover Sheet

Choose a Template:

Select a Template: Start by choosing a fax template from the options available above.
Format Options: If you want to use the fax template as it, choose the fillable fax cover sheet in PDF format. If you need to customize with your company’s details like name, address, contact info, and logo, opt for the Google Docs or Word format which allows for easy editing.

Customize Your Template:

Open the template in Microsoft Word or Google Docs.
Click on “Insert,” then “Image,” and choose your logo.
In MS Word: Right-click the logo, select “Wrap Text,” then “In front of text,” and position it as desired. In Google Docs: Right-click the logo, select “Image Options” and then “Text Wrapping,” then “In front of text,” and position it as desired.
Enter Your Details: If it’s for business use, include relevant details such as sender’s name, contact info, and company address. Save a few copies near your fax machine for easy access.

Adjusting the Template:

Editing Tools: You can modify your fax cover sheet using Microsoft Word, Excel, Google Docs, or Google Sheets.
Fillable Fields: If using the template frequently, fill in static details (like your company info) and save. Keep areas blank that you’ll complete by hand each time, such as the recipient’s information.
Save Time: Print several blank copies to keep handy by the fax machine, allowing you to quickly fill in recipient details per fax.

Enhance Your Template:

Fax Letterhead: These customizable templates can double as your fax letterhead (see letterhead ).
Choose a Style: For a more formal look, select a template with a fax header that displays sender and receiver’s fax numbers, the page count, and the date/time.
Message Section: For detailed communications, choose a template with ample space for messages.

When preparing a fax cover sheet, tailor it to the specific use:

Personal Use: Include your name and contact details.
Business Use: Add your company name, contact details, address, website, email, fax number, telephone number, and logo if available.

To streamline the faxing process:

Pre-fill Details: For information that remains constant, pre-fill these on the cover sheet and save the document in an easily accessible location.
Prepare for Handwritten Entries: If you prefer to write details by hand (such as the recipient’s information), leave these sections blank on your digital file. Print several copies of this version and keep them near the fax machine.
Routine Use: Each time you send a fax, simply fill in the necessary details on a pre-printed blank cover sheet. This method is especially time-saving for frequent faxing.

How to Add a Logo to the Fax Sheet Template

When Using Microsoft Word:

Open the template in Microsoft Word.
Right-click the logo, select “Wrap Text,” then “In front of text,” and position it as desired.

When Using Google Sheets:

Open the template in Google Docs.
Right-click the logo, select “Image Options” and then “Text Wrapping,” then “In front of text,” and position it as desired.

2 thoughts on “Fax Cover Sheet”

You are such a helpful person. Thank you for being a giving person. I was a legal assistant for over a decade and ran accross your site by chance and I am glad I did. Back then, I made a bunch of so many templates for all the attorneys on the west and east cost for the company I worked for and it came back to me in spades! I didn’t expect it. I just did it in the interests of organization and uniformity throughout the company. My success was not the goal of my ambition…..but a by-product of my ambition. Good for you! god bless you!

Thanks so much for your kind words

Fax cover templates

Use customizable fax cover templates for seamless communication. make a fax cover sheet for your business using these templates in minutes..

Fax cover page template surrounded by 3D design elements

Free fax cover page templates

If you or your business still use fax machines, it’s important that you have a professional fax cover sheet. Fax cover sheets will make communication a breeze. They can also protect the content of your fax if it contains sensitive information. Explore a variety of fax cover page templates that you can quickly and easily edit in Word. There are a variety of fax cover sheet templates available: choose from simple fax cover sheet templates or colorful fax cover sheet templates. You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your fax and the subject. Explore more templates that you can use for your business .

How to write a fax cover letter

Not sure how to write a fax cover letter ?

Whether you’re applying for a job or sending an important business report to a client, you need to get your fax cover letter right.

That’s because your fax cover letter can either make or break that first impression.

Yet for something so important, all it takes to score is a few good tips.

Here’s what you need to know to ace your fax cover letter.

Fax cover letters versus Fax cover sheets

Before that, let’s get this out of the way: what’s the difference between fax cover letters and fax cover sheets?

That’s right. There’s a difference between the two.

Fax cover letters are typically more detailed and contains personal information.

Fax cover sheets, on the other hand, tend to be a lot less personal. Fax cover sheets are usually used only if there’s already some familiarity between the sender and recipient.

And here’s 3 tips for how to write a fax cover letter

With that out of the way, here’s how to craft a great fax cover letter.

Tip 1: Make your intent clear

Surprisingly, faxes do come and go as frequently as emails do.

And with so much going back and forth, nobody has time to decipher what your convoluted fax cover letter is rambling on about.

That means your fax cover letter needs to be attention-grabbing. Cut out unnecessary clutter and get straight to your point.

Tip 2: Keep it short and to the point

That brings us to tip two.

While you’ll want to give your recipient information about your fax, you’ll also want to refrain from giving too much information.

Throwing too much content for someone to digest is a sure way of scaring them off.

And that means they’re also a lot less likely to care what’s in the rest of your fax.

Tip 3: Keep it formal and professional

Your fax cover letter may or may not accompany an important, official document, but it certainly sets your recipient’s expectations of it.

If you want your recipient to take you seriously, cut out the slang and stick to formal speak in your fax cover letter.

Send fax cover letters with Zap Fax

At the end of the day, you’ll still need send that fax cover letter out.

Don’t have a fax machine? Don’t intend to own one either? Worry not.

Because all you need to get those fax cover letters where they need to be is your cell phone – and a reliable fax app like Zap Fax .

When you fax your cover letters with Zap Fax, you get:

High-quality faxes with just your phone camera
Easy conversion into all common formats like PDF
International faxing
Direct faxing without leaving the app at all
Full privacy protection while you fax on the go

Zap Fax gives your iPhone instant fax powers. All you need to do is snap a photo of your fax cover letter and send instant faxes hassle-free.

And that’s how to write a fax cover letter. Download Zap Fax today and start sending out those awesome fax cover letters fuss-free today!

Tay Tian Wen

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How to Start a Cover Letter That Grabs Attention

11 min read · Updated on August 03, 2021

Get your cover letter off to a strong start by addressing it appropriately, greeting your reader, and writing a memorable opening sentence.

In this age of digital job postings and applicant tracking systems, many believe that a cover letter is no longer expected or necessary--but thinking this can put your job application at risk. It's imperative to know how to write a cover letter , and how to do it well.

While there are many mixed messages out there about cover letters, one that's well-written can still put you ahead of other job candidates and sometimes be the deciding factor that gets you hired in that it gives the hiring person a good first impression of you.

In fact, unless the job posting specifically states that no cover letter is required (in which case the posting instructions take precedence), you should always plan to include a cover letter with your application.

What is a well-written cover letter ? One that grabs attention right from the start with the correct company name and address, the proper greeting, and a memorable opening sentence.

Addressing a cover letter (including an email)

Always place the company's name and address just before the greeting. If at all possible, find and include the name of the recruiter or hiring manager. (More on this coming up.)

Use the same heading, font type, and font size as your resume to create a feeling of organization and flow.

As for your name and contact information, there are several acceptable options. Remember that your name is the thing that immediately grabs attention, so make sure it's there along with the contact details.

Add only your name, phone number, and email address just above the company information as shown below. This gives a recruiter two ways to contact you at a glance. Leave a space between the end of your information and the start of the section with the company's details.

Here is an example of the layout:

[Your Name]

[Contact Phone Number]

[Email Address]

[Name of Recruiter/Hiring Manager]

[Street Address]

[City, State ZIP]

Dear [Name],

Or you can choose to add more information if you like.

Use your name, full address, phone number, and email address in this same space at the top.

[Your Street Address]

[Your Contact Phone Number]

[Your Email Address]

Use either Option 1 or 2 under your signature line at the bottom of the cover letter.

When I was a recruiter, I liked having all the candidate's information all in the same place rather than broken up between the top and bottom of the cover letter, so I suggest choosing one or the other. It just makes life easier for the person (or system) reviewing your cover letter.

This information would generally be on a separate cover letter attached to an email. In this case, keep your email brief, and simply use a closing (Sincerely) with your first and last name at the end of the email.

However, if the email is actually the cover letter then choose one of the options above and use it in the actual email.

The correct cover letter greeting

Believe it or not, this can be what ends your job prospects with that particular organization. People take pride in their names and in their gender status. Depending on the hiring person, they could feel insulted if you get it wrong, especially because you might have found this information with a little research or didn't opt for something gender neutral.

Use the hiring manager's name

You can find the hiring person's name in any number of places. Here's an excerpt from another TopResume cover letter article with more detailed information.

If you're not given the name of the hiring manager, here are some effective ways to discover their name by using:

The job description: Check this document for the hiring manager's name. While it's not generally listed, you never know. If it's not obvious, there's also a trick to quickly discover an email in the job description that might contain the name; while in the document, press Ctrl +F or run Command + F and search for the @ symbol.

An email address: If you discover an email address, it may not have a full name but rather a first initial and last name or just a first name like [email protected] or [email protected]. A Google search combining the person's name as shown in the email and the company name might find you the person's full name.

A LinkedIn post: A name connected to the LinkedIn job posting is probably that of the hiring professional who posted it, so use that name in your greeting.

The supervisor's title: It's more likely that a job description will list who the new hire will report to — such as the director of accounting — without listing a name. In this case, there are several search options:

Search the company's website for listings of staff members by title.

Run an advanced LinkedIn or Google search for all directors of accounting at that specific company.

Check with your network for someone who might know the person's name or search the appropriate professional networking sites.

Contact the company by phone or email. Tell them you're applying for [job title] and want to address your cover letter to the right person.

Use job titles/department names if necessary

When asked about how to address a cover letter effectively , one of our TopResume Writers states, “ As a general rule, I always stay away from anything approaching 'To Whom it May Concern' (this may be obvious).”

Next, unless you are absolutely sure of the person's gender or gender preference, don't use “Mr.” or “Ms.” in your greeting. I also advise against using “Mrs.” at any time, since you generally can't discern a woman's marital status.

You can also use the person's job title if you have it along with their last name:

Hello Director Smith

Greetings Vice President Jones

Hi Accounting Manager Johnson

If you only have the person's job title or their general department from the job description, consider these options:

Dear Head of Design

Hello IT Department

To Company ABC Recruiter/Hiring Professional

Hello Marketing Hiring Team

Greetings Customer Support Hiring Group

Professional titles such as “Professor” or “Dr.” are definitely acceptable as a cover letter salutation and should be used with last names as a sign of respect. Be on the lookout for these and other titles to include.

If after all this you still don't have a name, job title, or department name, simply use Dear Hiring Manager.

Stay Professional

There's another less-common scenario worth mentioning: You already know and are on a first-name basis with the hiring manager. In this situation, I recommend staying with a formal greeting using the person's last name.

You never know who else is going to see your cover letter, and accusations of potential favoritism (even if false) will hurt both you and the hiring manager. Always be professional in the hiring process.

Never Leave It Blank

All these greeting options may seem awkward, but they are much better than using the wrong name or gender in your greeting, or worse: adding no greeting at all.

There's no reason to leave the greeting blank when there are so many options that can be used effectively in how you write your cover letter. Including a greeting, even a general one, will impress any hiring professional and greatly improve your chances of moving along in the hiring process.

Punctuate properly

In truth, it doesn't really matter what punctuation you use in your cover letter greeting. Generally a comma or a colon are equally acceptable after the person's name. However, don't include a comma between the words of greeting ( Dear/Hello/Greetings ) and the person's name and/or title.

This is correct for both a separate cover letter and an email as a cover letter.

Check (and check again) before you hit “send”

As a job applicant, it's generally fine to re-use the same cover letter for similar or even non-similar positions. However, you must make it a habit to review each cover letter thoroughly before you submit it.

Double and triple check that you've used the correct hiring manager name/company in both the address area and the greeting. The minute a recruiter/hiring manager sees a different name and company than their own, the cover letter--along with your resume and hopes for that job--will be thrown in the trash.

Next, be sure the position title matches the company. You might get by with this mistake, but a good recruiter will catch it and potentially toss your application.

Finally, review the body of the letter to know that you've included the right set of experience and skills for that job. The section below offers more details on this.

Crafting a great opening sentence

Your cover letter opening sentence should make it obvious to the reader that you're applying for that company's specific position.

This means you should include the job title in your first line. “Always include the position you are applying for,” says TopResume writer Brandon C. “Customize this sentence to make the rest of the cover letter feel custom as well - even if there is nothing else that you change as you use it for different applications.”

If the positions you're after are very similar, there's really no need to change other parts of the letter except the hiring manager name and position title--but it's always in your best interests to make sure.

When cover letter changes matter

Start by reviewing all your job descriptions against each other, looking closely and the skill requirements. If it appears that each job is looking for pretty much the same skills and experience, you can use the one cover letter for each of those applications (remembering to change the specifics mentioned above).

However, if you spot any major difference in what's required for each role you will want to change each cover letter to point out that you possess those specific skills and qualifications. If a company wants product development experience and you don't show them that or show completely unrelated skills from a generic cover letter, you likely won't get the job.

Also, check the education requirements for each role, and adjust that accordingly on your cover letter.

Once you have a basic cover letter, it only takes a few minutes to review and change any parts that show you to be a well-qualified candidate for the job.

Good opening sentence examples

Here are some additional examples of strong cover letter opening sentences from TopResume writers.

I like to begin by introducing the customer as who they are as a professional, including their line of work and a few adjectives. For example: "As an executive product development professional with a passion for transforming new concepts into finalized, breakthrough products and solutions, I am an ideal candidate for your (Job Title) opening."

If someone is a recent grad or new to the workforce, I tend to highlight their recent degree, a few transferable skills, and/or their passion for whatever industry they're trying to tap into.

Niki Beaulieu, Senior Resume Writer

I would always recommend something along the lines of, "As a dedicated and established leader in (career field) with a passion for driving (specialty) operations, I eagerly submit the attached resume in hopes of joining your organization as a valuable member of your (specified field) team."

This is of course just one example, and this particular opening could be broken up in a multitude of ways as well.

Brandon C., TopResume Writer

There are a variety of ways to create your opening sentence, but as the above examples show you should include whatever specifics make sense and will get you noticed, including:

Your current or desired career field

Specific skills applicable to the job

Related work experience

Related education

On-going career goals

And it bears repeating: Always include the correct position title, company name, and greeting.

One final note: Since this article focuses on starting a cover letter, you might want to check out some good sources on how to effectively complete the cover letter , including additional paragraphs and the best way to close your letter. You might also want to review another great article on how to avoid cover letter mistakes .

To sum up, hiring managers do read cover letters , so always plan to include one with your application. It will help you stand out from the crowd and improve your chances of getting hired.

Is your cover letter is cutting it? Our resume writers don't just help you with your resume .

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How to fill out a fax cover sheet

Keith Rabkin Chief Revenue Officer for PandaDoc

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Companies sending and receiving documents containing sensitive data must include a cover sheet.

This addition makes your documents more professional and acts as a stamp of approval.

Similarly, you need a cover sheet when sending your resume in order to make sure your file doesn’t get lost in a pile of paperwork.

You can find templates online, after which you can model your own — or you can create one from scratch.

In this article, we will show you how to fill out fax cover sheets. But first, let’s find out more about them.

What is a fax cover sheet?

A fax cover sheet is a document used to identify the sender and recipient of the document for easy classification.

It also outlines the purpose of faxing professional documents.

Standard cover sheets contain header information like address, phone number, fax number , and number of pages.

It also secures your data from unauthorized access, especially when the recipient has to share a fax machine with others.

Knowing what to write on a fax cover sheet will help you label and direct the contents of the transmission to the right person.

A standard cover sheet should precede your resume when looking for a job. It can make a real difference when, after writing or updating your CV , it’s time to start sending it out.

Before you fax your documents, you need to understand how to address a fax using a “mock” cover sheet.

You can find templates online to practice on.

Types of fax cover sheets

You need a proper fax cover sheet template for generic purposes. But here are some of the templates available:

Blank cover pages: It has a clear-cut layout to carry information visible to the recipient. Blank cover sheets are downloadable in PDF, PSD, and Word formats.
Business cover pages: This page is an official cover page that summarizes essential details about a business deal, contract, or proposal. What should be on a fax cover sheet differs by industry and purpose.
Confidential pages : This works best when sending a fax containing highly sensitive data . It acts as a “for your eyes only” label to keep unauthorized and prying eyes away.
Professional cover pages: This page lets you add your company’s name, logo, and website address. It gives your business a professional look and helps create awareness for your brand.
Resume covers: This introductory page directs your resume to the appropriate recipients, such as hiring managers. HR teams can use it as a reference for future correspondence.

What goes on a fax cover sheet?

At the very least, a solid fax cover sheet template should include a summary of essential details contained within the fax.

This section describes what goes on a cover page. They include:

Sender’s and receiver’s contact info — name, company, email address, phone number, and location.
The number of pages to help the recipient know how many fax pages you are sending.
The purpose of sending the documents.
Relevant notes to convey additional information such as “Urgent” or “For review.”

How to fill out and send a fax cover sheet

Filling out a cover sheet can be a breeze if you are able to find a template first.

After getting a suitable template , you must determine what to put on a fax cover sheet. Here are the steps to follow:

1. Provide all personal details

Add all your details to the page, including your first name, last name, and phone number.

You should also write down your recipient’s details on the same sheet.

You can also include signatures, stamps, or other unique identifiers to personalize the page.

2. Add additional details

When sending a document with more than two pages, you need to include the number of pages you are sending on the sheet.

You can also add other short messages and directions for the intended recipient.

Don’t forget to specify the reason for sending the documents in the subject field.

Use short, descriptive labels to convey the information.

For instance, any fax cover sheet with a confidentiality statement will be treated with extra reverence.

3. Select a legible font

Use legible fonts when creating the page to ensure the recipient can read it easily — you can never go wrong with Arial.

Although some people prefer handwritten covers, you don’t have to go through the stress of writing everything by hand.

4. Choose how to send the fax

You can choose between using a fax machine or an online fax service .

If you are using a fax machine, you will send the page as a separate document.

But if you are sending the document using an online service, you can add the page to the PDF or DOC file.

A cover sheet contains relevant information about the sender, recipient, and purpose.

It also ensures a confidentiality notice for faxes until they reach the right hands.

If you send official documents regularly, you should learn how to make a cover page for faxes.

It makes your transmissions more professional and encourages your recipient to contact you when necessary.

You can also use online faxing solutions to simplify the process of creating, editing, and sending.

PandDoc is not a law firm, or a substitute for an attorney or law firm. This page is not intended to and does not provide legal advice. Should you have legal questions on the validity of e-signatures or digital signatures and the enforceability thereof, please consult with an attorney or law firm. Use of PandaDocs services are governed by our Terms of Use and Privacy Policy.

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Attention Fax Cover Sheet Templates (DOC & PDF)
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Fax Cover Letter: Definition, Template and Example
Fax cover letter example If you are faxing a resume and cover letter for a job opening, your fax cover sheet might look something like this: Bill Haddington 123 Main Street Austin, Texas 73301 352-766-9873 [email protected] TO: Cathy Ramos RetailLot 687-726-8476 FROM: Bill Haddington 352-766-9877 DATE: May 1, 2020 Pages: 3 (Including cover sheet) REGARDING The following fax contains my ...
27 Free Fax Cover Sheet Templates (Word)
27 Free Fax Cover Sheet Templates (Word) Fax cover letters are often used in professional or business settings where faxes are still commonly used as a means of communication. If you are faxing a document, you want to ensure that it includes a fax cover sheet. The sheet outlines details of the sender and recipient and other information about ...
How To Write a Fax Cover Letter
Click New Fax > Compose Fax. Select a cover letter by scrolling through the menu. Remember to add the receiver's information, sender's information, privacy notice, and relevant notes. To add your company logo, click the three dots icon at the top-right of the compose window. Select Add Logo, then upload your logo.
Fax Cover Letter Template for Word
Pay attention to the recipient's business hours. Some businesses may be open until 8 or 9 but they only want to get faxes between the hours of 8 to 6. ... Make sure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential. Sample Fax Cover Letters. Example 1 - Fax Containing Documents to Sign. The ABC Barn 123 ...
3 Fax Cover Sheet Templates for Small Businesses (+ Free Download)
Download these printable fax cover sheet templates below and customize them according to your needs. We have also compiled a list of platforms that offer personalized cover sheet designs to help you get started. 1. Standard Fax Cover Sheet Template. The standard fax cover sheet template is perfect for sending faxes quickly and without fuss.
Attention Fax Cover Sheet PDF (Free Template)
Printable Attention Fax Cover Letter. PDF. You should use this type of cover sheet when you have an important message to convey to the recipient. This cover sheet is straight forward and to the point only. Apart from the important message, the basic details are included in this cover sheet as well such as the name and contact information of ...
Ensure Prompt Response with Urgent Attention Fax Cover Sheets
An Urgent Attention Fax Cover Sheet is a document used to indicate that the information being sent requires immediate attention. It is often used in business settings when urgent or time-sensitive documents need to be transmitted quickly. The purpose of an Urgent Attention Fax Cover Sheet is to draw attention to the urgency of the matter at ...
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July 3, 2023. A fax cover sheet is a document that is used when sending a fax to provide additional information about the sender and the recipient. It is the first page of a fax transmission and serves as an introduction or summary for the actual faxed material. The cover sheet is usually separate from the faxed documents and contains important ...
Standard Fax Cover Sheet Template [Free Printable Pdf]
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Guide: Fax Cover Sheet (with template)
Write a detailed fax cover letter with any notes, additional details or information they need to go with your fax. Provide a subject, so they know what the documents pertain to. Make sure you count the number of pages and note it on the fax cover sheet (count the fax cover sheet template as a page also).
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Template. A cover letter template is a pre-designed document that serves as a front page for your fax communication, providing essential information and enhancing the professionalism of your correspondence. Our selection includes a range of professionally designed templates, each tailored to different purposes and industries.
Attention Fax Cover Sheet Printable Template
Attention Cover Sheet for a Fax. All the templates come in an editable format which means you can edit them afterward. You can add your company's name, and logo, add some new field, delete a field that is not required, etc. As you can see there are clear sections on the cover page where you can add the name of the sender and receiver, you can ...
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From the Word main menu, select File > New from Template. In the search bar, type in Fax to display all the available fax cover sheet templates. Select the template you prefer, then choose Create. Edit the template to your specifications, then click File > Save as Template. Name your new template, then click Save.
FREE Editable Fax Cover Sheet Template
How to Add a Logo to the Fax Sheet Template. When Using Microsoft Word: Open the template in Microsoft Word. Click on "Insert," then "Image," and choose your logo. Right-click the logo, select "Wrap Text," then "In front of text," and position it as desired. When Using Google Sheets: Open the template in Google Docs.
Faxing a Cover Letter: Benefits, Template, and Example
Fax cover letter example. If you are faxing a resume and cover letter for a job opening, your fax cover sheet might look something like this: Sarah Danes 123 Dundas Street Toronto, Ontario M4Y 2K1 123-456-7890 [email protected] TO: Tom Hanson RetailLot 987-654-3210 FROM: Sarah Danes 123-456-7891 DATE: April 1, 2022 Pages: 3 (Including cover ...
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Add a Header With a Clear Subject and Mark It as Confidential. Put a bold header at the top of your confidential fax cover sheet, and label it as "Confidential.". This catches the recipient's attention and sets the tone for the following sensitive information. The header often includes a subject line, like in an email, to give the ...
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Step 1: Create a Fax Cover Sheet Template. Companies will often create Adobe or Microsoft Word fax templates for employees to use when drafting a business fax cover sheet. This ensures that the same information is included with every fax. Fax cover sheet PDF printable and other printed templates can be made using a PDF or Word document that ...
Fax cover sheet template
You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your ...
How to write a fax cover letter
Tip 1: Make your intent clear. Surprisingly, faxes do come and go as frequently as emails do. And with so much going back and forth, nobody has time to decipher what your convoluted fax cover letter is rambling on about. That means your fax cover letter needs to be attention-grabbing. Cut out unnecessary clutter and get straight to your point.
How to Start a Cover Letter That Grabs Attention
Addressing a cover letter (including an email) Always place the company's name and address just before the greeting. If at all possible, find and include the name of the recruiter or hiring manager. (More on this coming up.) Use the same heading, font type, and font size as your resume to create a feeling of organization and flow.
How to fill out a fax cover sheet
After getting a suitable template, you must determine what to put on a fax cover sheet. Here are the steps to follow: 1. Provide all personal details. Add all your details to the page, including your first name, last name, and phone number. You should also write down your recipient's details on the same sheet.