application letter sample for legal secretary

Legal Secretary Cover Letter Example (Free Guide)

Create an legal secretary cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you an experienced legal secretary looking for a new job? A great cover letter is essential and our guide will show you how to write one that will get you noticed. We provide tips on what to include, what not to include and how to structure your letter. Plus, you can find samples and templates to help you get started.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Legal Secretary Cover Letter Sample

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Dear Ms. Johnson,

I am writing to apply for the Legal Secretary position at ABC Law Firm. With over 8 years of legal experience, I am confident that I am the perfect candidate to fill this role.

During my career, I have had the opportunity to work in various legal roles with a diverse group of clients. I have worked as an administrative assistant, paralegal, and legal secretary, and I have a deep understanding of the legal field. I am skilled in drafting legal documents, conducting legal research, and managing cases. I also have extensive experience in preparing legal documents, such as briefs, motions, and pleadings. I am familiar with court filings and procedures, and I am comfortable in the courtroom.

In addition to my legal experience, I have strong administrative, organizational, and communication skills. I am detail-oriented and can manage multiple tasks simultaneously. I am also proficient in using various computer applications, such as Microsoft Word, Excel, and PowerPoint. I have excellent written and verbal communication skills and I am comfortable interacting with clients and colleagues.

I am confident that my experience and skills make me an ideal candidate for the position. I am available for an interview at your earliest convenience and I look forward to speaking with you about the role. Thank you for your time and consideration.

Sincerely, Your Name

Why Do you Need a Legal Secretary Cover Letter?

A Legal Secretary cover letter is an important part of the job application process. A Legal Secretary cover letter allows you to explain why you are the right candidate for the job, and expresses your enthusiasm for the role. Here are a few reasons why you need a Legal Secretary cover letter:

• It provides an opportunity to showcase your legal skills, expertise, and experience.
• It allows you to introduce yourself and your career history to potential employers.
• It highlights your qualifications, such as any legal certifications or qualifications you possess.
• It allows you to discuss your skills and how they fit into the role.
• It allows you to explain why you are the best person for the job.

A Few Important Rules To Keep In Mind

• Make sure to include a professional greeting in your cover letter, such as "Dear [Name of Contact Person]."
• Include the title of the position you are applying for in the opening paragraph.
• Explain why you are the best candidate for the position in the body of the cover letter.
• Highlight your relevant experience and qualifications that demonstrate why you are the best candidate.
• Include examples of your legal skills, such as drafting legal documents, summarizing legal documents, and research.
• Mention any special knowledge or experience you have that would be beneficial to the position.
• Include any awards or recognitions you have received in the legal field.
• Close the cover letter with a strong call to action, such as asking for an interview.
• Proofread the letter for any spelling and grammar mistakes.

What's The Best Structure For Legal Secretary Cover Letters?

After creating an impressive Legal Secretary resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Legal Secretary cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Legal Secretary Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

A Legal Secretary Cover Letter Body Should Typically Include:

• A brief introduction outlining your interest in the position and the company
• A description of your qualifications and experience that make you a strong candidate for the position
• A brief statement about why you would be a great fit for the company and the position
• An explanation of why you want to work for the company and what motivates you to excel
• Examples of how your skills and experience have been beneficial in past roles
• A description of how your skills and experience would benefit the company in this role
• A closing statement thanking the employer for their time and consideration

As a legal secretary, I have extensive experience in the field and bring a unique set of skills to the table. I am a highly organized and detail-oriented professional with a passion for providing excellent customer service. I have a proven track record of success in the legal industry, working with a wide variety of clients, and I am confident that I can bring the same level of success to your organization.

I have extensive knowledge of legal processes and procedures, as well as a keen eye for detail. I am comfortable working in a fast-paced environment and am adept at multi-tasking. I have extensive experience in document management, filing, and responding to client inquiries. I am also comfortable working with a variety of software programs, such as Microsoft Office, Adobe Acrobat, and case management systems.

I am confident that I can bring the same level of success to your organization that I have achieved in my previous roles. I am highly motivated and take pride in my work. I am a team player who is willing to go the extra mile to ensure that tasks are completed to the highest standard. I am also willing to take on additional responsibilities and work with minimal supervision.

I am confident that I would be a great addition to your team and would be an asset to your organization. I believe that my skills and experience make me a perfect fit for the position. I am eager to learn new skills and grow with the company. I look forward to speaking with you further about the role and how I can contribute to your organization.

Thank you for your consideration. I look forward to hearing from you.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Legal Secretary Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the cover letter to the correct person or organization.
• Using an unprofessional email address.
• Failing to review the job description and list relevant experience.
• Not demonstrating a clear knowledge of the company's history and mission.
• Providing too much personal information.
• Failing to provide concrete examples of accomplishments.
• Neglecting to proofread the cover letter for typos and grammar errors.
• Not customizing the cover letter for each job application.
• Including a generic objective statement.
• Using an outdated design or layout for the cover letter.

Key Takeaways For a Legal Secretary Cover Letter

• Highlight the excellent organizational and communication skills you have.
• Show that you are familiar with the legal environment.
• Demonstrate your ability to multi-task and work under pressure.
• Express your enthusiasm for working in a fast-paced and challenging environment.
• Mention any relevant experience that you have in the legal field.
• Stress your dedication to providing high-quality work.

Legal Secretary Cover Letter Examples

A great legal secretary cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following legal secretary cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Nyla Chalke

(902) 179-0403

[email protected]

Dear Ms. Brevard,

I am writing to express my interest in the Legal Secretary position at Skadden, Arps, Slate, Meagher & Flom LLP, as advertised. With a solid foundation of five years of experience at Kirkland & Ellis LLP, coupled with my dedication to supporting legal services of the highest quality, I am excited about the opportunity to contribute to your esteemed firm.

During my tenure at Kirkland & Ellis LLP, I honed my skills in a fast-paced environment that demanded precision, discretion, and impeccable organizational abilities. My role involved a wide range of responsibilities, from managing complex scheduling and coordinating high-profile client meetings to drafting legal documents and conducting thorough research to support case preparations. My ability to adapt quickly to changing priorities, along with my commitment to maintaining confidentiality, has been pivotal in my success as a legal secretary.

I am particularly proud of my contribution to streamlining the document management process at my previous firm, which resulted in a 20% increase in efficiency for the legal teams I supported. This experience has equipped me with a comprehensive understanding of the challenges faced in a dynamic legal setting and has instilled in me the proactive mindset necessary to anticipate the needs of the attorneys I assist.

Joining Skadden, Arps, Slate, Meagher & Flom LLP represents an exciting challenge and a privilege. I am eager to bring my background in legal support, my technical proficiency, and my passion for the legal field to your firm. I am confident that my experience will allow me to make a valuable contribution to your team and support the continued success of your firm.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with the needs of your firm and how I can contribute to the exceptional work done at Skadden, Arps, Slate, Meagher & Flom LLP.

Warm regards,

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Legal Secretary Cover Letter Examples

Use these Legal Secretary cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Legal secretaries are responsible for providing support to lawyers by handling a variety of administrative tasks. This includes preparing legal documents, scheduling appointments, and managing files.

To get a job as a legal secretary, you need a well-written cover letter. Check out the examples below to learn how to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

With my extensive background in legal support and a proven track record of excellence in various law firms, I am confident in my ability to contribute significantly to your team as a Legal Secretary.

Throughout my career, I have developed expertise in tasks such as document preparation, calendar management, legal research, and drafting correspondence. I possess a strong attention to detail, outstanding organizational skills, and the ability to manage multiple tasks and deadlines with ease. My proficiency in Microsoft Office Suite, legal document software, and my familiarity with legal terminology further enhance my suitability for this role.

I hold an Associate Degree in Paralegal Studies and have a comprehensive understanding of various areas of law, such as family, corporate, and litigation. This knowledge has allowed me to provide exceptional support to attorneys by anticipating their needs and streamlining the day-to-day operations of a legal practice. Additionally, my excellent interpersonal and communication skills have proven invaluable in cultivating strong relationships with clients and colleagues alike, ensuring that the highest level of professionalism is always maintained.

Having researched your firm’s dedication to providing outstanding legal representation and personalized services to clients, I am eager to contribute my skills to enhance the efficiency and success of your team. My commitment to excellence, ability to thrive under pressure, and drive to continually improve make me an ideal candidate for the position of Legal Secretary at your organization.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications with you and how my skills can make a positive impact at your firm.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor’s degree in Legal Studies from XYZ University, I am eager to kick-start my career by joining an established firm such as yours. I am confident that my strong work ethic, excellent communication skills, and passion for the legal field make me the ideal candidate for this position.

Throughout my academic journey, I gained valuable experience in legal research, drafting, and document preparation through various internships and a legal externship. While interning at ABC Law Firm, I assisted in preparing legal documents, conducting research, and maintaining records, which helped me hone my organizational skills and attention to detail.

In addition, my experience in customer service has allowed me to develop strong interpersonal skills and the ability to manage multiple tasks efficiently. I am confident that these skills will translate effectively in providing administrative support to your attorneys and ensuring day-to-day operations run smoothly.

I am particularly drawn to your firm due to its emphasis on employee growth and development. I am eager to learn and grow within a supportive environment and firmly believe that your firm offers the perfect platform to do so.

I would be thrilled to contribute to your team and be a part of the continued success of your firm. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications in greater detail.

Networking/Referral Writing Style Example

I was referred to this opportunity by John Smith, a Senior Partner at your firm, who I have had the pleasure of working with on numerous occasions. My professional relationship and experience with Mr. Smith not only reflect my passion for the legal field, but also highlight my suitability for this role.

I have had the opportunity to hone my skills as a Legal Secretary working in a fast-paced law firm over the past five years. My time management, organizational, and interpersonal skills have proven successful in supporting attorneys in litigation, corporate, and real estate matters. In addition, my proficiency in Microsoft Office Suite, legal software, and typing at 70 wpm ensures I can manage a myriad of tasks and responsibilities, from document preparation to correspondence and e-filing.

Moreover, I understand the importance of confidentiality and maintaining a high degree of professionalism in all aspects of my work. As an effective communicator, I am confident in my ability to facilitate communication between attorneys, clients, and administrative staff, ensuring a seamless work environment.

My experience and referral from Mr. Smith bolster my conviction that I would be a valuable asset to your firm. I would be honored to contribute my skills and dedication to support the exceptional team at [Law Firm Name]. I am excited about the prospect of meeting with you to further discuss my suitability for this role.

Thank you for considering my application. I look forward to the opportunity to speak with you soon.

Enthusiastic/Passionate Writing Style Example

As a fervent legal enthusiast with experience in diverse legal environments, I have always followed your firm with great admiration. Your firm’s outstanding reputation for fighting social injustices, providing pro bono assistance for underserved communities, and commitment to nurturing talent make it the perfect match for someone like me, who is eager to make a meaningful impact and create positive change.

Having honed my skills by working alongside talented attorneys in fast-paced settings, I have gained valuable experience in administrative support, document management, and client relations. I pride myself on being not only efficient and organized but also on my exceptional attention to detail – the perfect combination for a Legal Secretary who can adeptly navigate the vast ocean of legal documentation.

Furthermore, my adaptability and capacity to multitask make me an ideal candidate for the role. Be it drafting legal correspondence or liaising with clients, I am confident that I can tackle any challenge this position presents with gusto. I am eager to contribute to your firm’s ongoing success and amplify the impact you have on your clients through my tenacity, dedication, and unwavering passion.

My fervor for the law and unyielding commitment to supporting the amazing team at your firm make this opportunity a thrilling prospect for me. I am excited about the chance to learn from the best and exceed expectations at every turn.

Please find my resume enclosed for your review. I would relish the opportunity to discuss my qualifications and how I can contribute to the success of your firm in more detail.

Thank you for considering my application. I look forward to the possibility of joining your esteemed team and proving my passion for the law in action.

Problem-Solving Writing Style Example

Having thoroughly researched your firm’s commendable track record in delivering top-notch legal services, I understand that the continuous success of your legal team requires seamless administrative support and efficient document-management systems. I am highly confident that my skills and experience make me the perfect candidate to address these challenges and contribute effectively to your firm’s ongoing success.

Over the course of my five years in the legal field, I have consistently encountered and resolved administrative bottlenecks and inefficiencies. As a legal secretary in my previous role, I identified and implemented strategies to streamline case file management, leading to a 25% reduction in document-processing time. Additionally, I have demonstrated proficiency in managing various legal documents, such as drafting correspondence, transcribing legal documents, and managing court schedules.

Apart from these standard legal secretary tasks, I also have substantial experience in managing large-scale projects requiring coordination across multiple departments. For instance, while working at XYZ Law Firm, I successfully streamlined communication protocols between legal, administrative, and billing departments, resulting in a 15% reduction in response times to clients’ inquiries.

My extensive knowledge of legal terminology, meticulous attention to detail, and excellent organizational skills will be an invaluable asset to your firm. Furthermore, my experience in using various legal research tools and document-management systems will pave the way for a smooth transition into your organization.

I am truly excited about the opportunity to leverage my skillset to enhance your firm’s administrative capabilities and support its lawyers in delivering exceptional legal services. Thank you for considering my application. I look forward to the opportunity to further discuss my suitability for the Legal Secretary position.

Storytelling/Narrative Writing Style Example

As I strolled through the halls of the courthouse for the first time, I remember feeling an inexplicable sense of excitement and purpose. It was the day I accompanied my father, a renowned lawyer, to one of his high-profile cases. Witnessing the efficiency with which he navigated the legal system and the vital role his secretary played in the process, I knew that I wanted to be a part of that world.

Over the years, I have acquired the necessary skills and experience to excel in a legal secretarial role. I obtained my associate degree in paralegal studies from a prestigious college and have since worked in various legal settings, including a law firm and a corporate legal department. My experiences have equipped me with proficiency in drafting and proofreading legal documents, managing calendars, and liaising effectively with clients, attorneys, and court personnel. I have also become adept at prioritizing tasks and handling sensitive information with the utmost confidentiality.

I pride myself on my attention to detail, strong organizational skills, and ability to work under pressure. My father always emphasized the importance of being prepared and anticipating the needs of others, and I have carried that lesson with me throughout my career. I am confident that my dedication and passion for the legal profession make me an ideal candidate for the Legal Secretary role at your organization.

In closing, I would like to express my sincere gratitude for considering my application. I am eager to contribute to your team and support the attorneys in their pursuit of justice. Thank you for your time, and I look forward to the opportunity to discuss my qualifications further.

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Legal Secretary Cover Letter Example

Get the job you've always wanted and find inspiration for your cover letter with this expertly drafted Legal Secretary cover letter example. Download this cover letter example free of charge or try to redesign it using our simple yet powerful cover letter builder.

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Legal Secretary Cover Letter Example (Full Text Version)

Gabrijela Bradaric

Dear Hiring Manager,

I am writing to express my interest in the Legal Secretary position at LTR International, Inc. in Paris. I believe my experience, knowledge of the field, and skill set make me a strong candidate for this role. I am confident that I would be a valuable addition to your team and the company as a whole.

In my previous role at Reed Smith, LLC, I demonstrated excellent analytical skills, critical thinking abilities, and problem-solving skills. I was responsible for conducting legal research, providing support to Senior Lawyers and Advocates, and ensuring the accuracy of legal documents. I also managed confidential files, interviewed clients, and assisted with office management tasks. I am proficient in using software programs such as MerusCase, MyCase, and Alt Legal. Additionally, I was recognized as Employee of the Year for meeting all goals and objectives.

I am a graduate of Stevenson University with a bachelor's degree in Legal Studies. I ranked in the top 3% of students academically and served as a Class Representative for a year, developing leadership and time management skills.

Please feel free to contact me at 555-555-5555 or [email protected] with any questions about my qualifications. Thank you for considering my application.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Five Steps to the Perfect Legal Secretary Cover Letter

• CV & Career Advice

Everybody knows that one of the first things you need to do when you are looking for work is to write a professional, accurate and impressive CV. However, a CV is only half of the application. It does not matter how good your CV is if you do not include an equally impressive covering letter. The role of the covering letter is to entice the recruiter to go on and read your CV. In situations where recruiters are inundated with applications, a bad covering letter – or worse yet, no covering letter at all – could very well be the reason why your CV ends up in the rejected pile.

The cardinal rule of covering letters is that you should write a new letter for each application that you make. Writing a new letter for each application allows you to tailor the letter specifically to that individual role and company. 

Here are ILSPA’s five steps to the perfect covering letter for a Legal Secretary job : 

Specify which role you are applying for

Be detailed about your qualifications and experience, refer back to the job advertisement, research the company, be confident in your language.

Similar to the personal profile in your CV, the covering letter is an opportunity to really sell yourself to the recruiter. A good way to lead into this is to specify which role you are applying for and where you found it. This gives you a starting point to talk about the skills, attributes and experiences you can bring to that role. It also makes it clear right from the start that you have written this letter with that specific role in mind.

It is important to never assume that a recruiter is going to read your CV at the same time as your covering letter. So, if there is something important that makes you a good candidate for the role, you need to initially highlight it in the covering letter. Your Legal Secretaries Diploma qualification, previous legal or office experience, and transferable skills should always be mentioned.

Equally, don’t assume recruiters will automatically know what your qualification or experience is going to bring to the role. It is your job to explain it to them. They need to be confident that you know what makes a good Legal Secretary and why your skills are applicable. The covering letter allows you to expand on important things in ways you cannot do in your CV.

For example, if you are applying for a Conveyancing Legal Secretary role, rather than simply mentioning that you have a Legal Secretaries Diploma, you could write:

“I have recently achieved a Legal Secretaries Diploma with ILSPA. The course included a comprehensive unit on Land Law and Conveyancing. My in-depth knowledge of this area means that I have the confidence to assist fee earners at any stage of the conveyancing process, including producing and completing the relevant forms and searches.”

Or perhaps, if you are applying for a Wills and Probate Legal Secretary role, you could write:

“I am passionate about all areas of law, but within the Legal Secretaries Diploma course I passed, I found that I excelled in the Wills and Probate unit. My understanding of this area of law, together with my meticulous attention to detail, meant that I achieved a distinction.”

The same is true for when you speak about transferable skills. Let’s use customer service as an example. Legal Secretaries are often the face of a company and so will be dealing with clients and other professionals on a daily basis. Therefore, customer service is a very useful skill for them to have. You could simply mention that you come from a customer service background in your covering letter. But, if you really want to impress the recruiter, you need to explain why that is beneficial for a Legal Secretary. So, you could write:

“Coming from a hospitality background, I pride myself on my people skills and my ability to think quickly and calmly in any situation. Customer service has been central to my role for the past three years and I am keen to apply my expertise to a new role. Legal Secretaries are the face of a law firm and are responsible for communicating with clients and legal professionals on the law firm’s behalf. I believe that, with my experience, I would be an ideal representative for your firm.”       

To get an idea of which specific skills the recruiter is looking for, you can refer back to the job advert. You can then make sure that your covering letter includes the skills that will make you an ideal candidate for this role or company in particular. This also shows that you have really understood the recruiter’s requirements.

If a recruiter has specified that something is mandatory or highly desirable, it is a good idea to make the effort to explain how you meet that requirement. Use examples if you can. If you don’t exactly meet the requirement but you are confident that you are capable of fulfilling the role, then think about how you can show this. Perhaps the recruiter has requested that the candidate is familiar with a certain piece of software or case management system. You may not have used this before, but you are a good learner, so you are confident it wouldn’t phase you. You could satisfy this requirement by writing:

“In my previous positions, I have worked with various different systems. On one occasion, I was asked to familiarise myself with a new system over one afternoon and then teach the rest of the team the next day. I am a quick and confident learner, so I was able to complete the task without hesitation.”

We have mentioned before how important it is to tailor your covering letter to the role you are applying for. Firms and recruiters like to know that you have a genuine interest in working for them. Nothing will make you stand out more as a candidate than if you show them that you are a good fit for their company by researching the company before you apply.

Make the effort to visit the company’s website and see what its ethos and goals are. Try to include a paragraph in your covering letter about how you may be able to contribute to them. You could write:

“I would very much like to work for Sidley Austin due to its positive working environment and ethical standards. I have read some very inspiring stories about your team.”

The point of the covering letter is to show the recruiter why you are a strong candidate and encourage them to read your CV. You should make sure nothing in that letter gives them cause to doubt that you are a good candidate. A mistake people commonly make is phrasing things in a way that actually highlights a negative. They might write:

“I have not worked in the legal field before but I am keen to learn and I am looking for a new role where I can gain experience.”

Without meaning to, the candidate has told the recruiter that they do not have experience and also that they don’t think they have learnt the skills they need yet. Having legal experience is not always necessary as everybody starts as a beginner. You just need to highlight the legal knowledge and skills you have gained. There is no need to mention your lack of experience in your covering letter. Make sure your language is always confident and positive.

Legal Secretary Jobs on TotallyLegal: 

Seeking your next  Legal Secretary   role? Discover the latest jobs on TotallyLegal, or set up a  job alert   to receive jobs straight to your inbox. 

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The Institute of Legal Secretaries and PAs (ILSPA) is a professional body who are dedicated to your career every step of the way. Whether you would like to enter the world of  Legal Secretary jobs  or you would like to advance your Legal Secretary career, they are there to support you through your journey.  For more information visit  www.institutelegalsecretaries.com .

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Sample Legal Secretary Cover Letter

The legal secretary cover letter focuses on why you are a good candidate for the job. Your cover letter should highlight the skills and abilities that qualify you as a good match for the position.

Focus on important competencies including:

• communication skills
• planning and organizing
• information collection and management

This well-structured cover letter for legal secretary jobs clearly demonstrates why you deserve the job interview.

LEGAL SECRETARY COVER LETTER

Your Name Your Address Your Contact details (phone and email)

Date Mr Mark Stevens Senior Associate Gambit and Proctor LLP 25 South Street Long Island, NY 11551

Dear Mr Stevens

It is with considerable enthusiasm that I respond to your advertisement for a legal secretary. I am confident that my experience and competence combine to create an excellent match for this opportunity. I have highlighted my skills as they relate to your requirements.

• seven years experience providing high level support in a busy legal practice
• able to efficiently draft correspondence, process legal documents, prepare legal forms and file court documents
• proven research skills and excellent attention to detail
• experienced at coordinating and organizing large caseloads
• effective use of solid legal knowledge base to make independent and valid decisions
• responsible for interacting professionally with clients from point of referral
• a reputation as a dedicated worker who uses her initiative and expertise to successfully complete multiple assignments within tight deadlines

I look forward to hearing from you to further discuss this opportunity. I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a suitable time.

Thank you for your consideration.

Jill Jobseeker

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5 Secretary Cover Letter Examples That Worked in 2024 

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• Write Your Secretary Cover Letter

Secretaries are pivotal in keeping the wheels of an organization running smoothly. You’re the backbone of daily operations, performing diverse tasks, from managing appointments and coordinating meetings to handling important documents and maintaining efficient communication. 

While you excel at organizational tasks and anticipating the needs of your colleagues, emphasizing the impact of those skills when writing a cover letter and complementary secretary resume can be a little tricky. 

No need to worry, though—we’re here to guide you through the process with our expert-written secretary cover letter examples . Coupled with our cover letter generator , it’s time to get you a new job!

Secretary Cover Letter Example

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Copy this text for your secretary cover letter!

123 Fictional Avenue Louisville, KY 40201 (123) 456-7890

October 30, 2023

Zoey Mitchell Yum! Brands, Inc. 123 Fictional Lane Louisville, KY 40201

Dear Mr. Mitchell:

Unbridled enthusiasm for fostering organizational efficiency, an unwavering dedication to time management, and a keen grasp of coordination tools propel me to conquer administrative challenges and continuously excel in executive support. This perfect synergy presents a compelling opportunity for me to be your next secretary and apply my expertise in Google Calendar, email management to support Yum! Brands, Inc.’s growth.

During my four-year adventure traversing Louisville, KY’s spirited business landscape, I took the helm of strategic planning and Google Calendar utilization at Ventas. In successfully planning 281+ annual meetings, I catapulted team productivity by 13%, setting in motion a harmonious professional ecosystem that sparked a consequential 7% boost in overall company performance.

Simultaneously, I leveraged novel email management techniques at Brown-Forman, using an innovative email filing system that slashed email clutter by 18%. Employing my deep familiarity with Microsoft Outlook helped optimize the focus on daily tasks, which manifested in a 9% decrease in administrative delays.

Over at Brooksource, through the tactical deployment of conference management software, I supercharged meeting efficiency by 21%, ensuring laser-precise coordination of attendees, agendas, and logistics. The outcome was a 16% uptick in key stakeholder engagement rates.

Drawing from these experiences, I’m thrilled at the opportunity to inject my time-management and coordination expertise into the heart of Yum! Brands. I look forward to further discussions on how my well-honed skills, brimming with a passion for efficiency and seamless operations, can bring your team exciting results. Thank you.

Leila Hassan

Enclosures: Resume Application 2 letters of recommendation Academic Transcript

Why this cover letter works

• Here, spotlight the responsibilities handled (cue organizing 281+ meetings), job skills and tools applied (Planning and Google calendar), the quantified impact generated (cue 13% improvement in team productivity), and possibly lessons learned.

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Relax! We’ll do the heavy lifting to write your cover letter in seconds.

 School Secretary Cover Letter Example

Copy this text for your school secretary cover letter!

123 Fictional Avenue Oxon Hill, MD 20745 (123) 456-7890

February 26, 2024

Saoirse Eimear Oxon Hill High School 123 Fictional Lane Oxon Hill, MD 20745

Dear Ms. Eimear:

It is with immense admiration and passion for nurturing young minds that I’m applying for the role of school secretary position at Oxon Hill High School. With 8 years of experience in school administration support roles, my professional journey aligns seamlessly with the detailed requirements of this role.

My tenure at John Hanson Montessori School as a school secretary, complemented by my initial career steps as a receptionist at Abero Construction Inc., has equipped me with a variety of skills necessary such as preparing daily pupil attendance reports for 1,264 students, managing inventories efficiently, and addressing complaints or issues before escalation.

My career is punctuated with achievements, especially during my time at Glassmanor Elementary School which involved streamlining operations, managing complex administrative tasks, and fostering positive relations among students, parents, and faculty. I have also led 18 teacher conferences and school-wide events which demonstrates my track record and ability to handle the duties outlined for the position.

Importantly, being bilingual in English and Spanish gives me an upper hand in bridging communication gaps and fostering inclusive relationships within the diverse community. Moreover, my adeptness at using multiple office software and equipment prepares me to fulfill the responsibilities associated with processing student and administrative information and data.

I’m enthusiastic about the opportunity to contribute to your administration team and I’m confident in my ability to provide exemplary office support for the smooth operation of school activities.

Paula Romero

Enclosures: Resume Application 2 letters of recommendation

• Watch out before sending lopsided cover letters as it can tank your chances of landing your ideal job. Create a mental checklist to ensure you’re sticking to all the key factors that go into building a winning cover letter. Stand out by attaching your recommendation letters to show you’ve got more than the required skills.

Medical Secretary Cover Letter Example

Copy this text for your medical secretary cover letter!

123 Fictional Avenue Cambridge, MA 02138 (123) 456-7890

Tara Singh Mount Auburn Hospital 123 Fictional Lane Cambridge, MA 02138

Dear Ms. Singh:

I am reaching out to express my interest in the medical secretary position at Mount Auburn Hospital. Through my experience in medical administrative tasks and practical skills, I have instilled a deep understanding of the responsibilities and challenges of a medical secretary role in a fast-paced healthcare environment.

Working as a medical secretary at Massachusetts General Hospital, I was instrumental in lowering wait times by 18 minutes by streamlining appointment scheduling processes using Cerner, and I significantly improved document processing with the optimized use of Microsoft Excel.

My tenure at Boston Children’s Hospital further refined my abilities in medical billing, where I maintained a 97.8% accuracy in billing processes using Kareo as per audits and drove a 29% surge in on-time payments to enhance the revenue collection process.

During my time at the Hebrew Rehabilitation Center, I gained familiarity with medical terminology. I also possess excellent typing and computer skills, including proficiency in a variety of healthcare systems such as Cerner, Excel, QuickBooks, Kareo, and more. This foundational expertise is complemented by my strong communication skills, aligning with the job description provided by Mount Auburn Hospital.

I am enthusiastic about the possibility of bringing my unique blend of skills and experience to your esteemed team at Mount Auburn Hospital. I am keen to contribute to your commitment to exceptional patient care and operational excellence.

Thank you for your consideration,

James Harris

Enclosures: Resume Application

• Take a look at how James’s medical secretary cover letter goes over and beyond the usual by spotlighting accomplishments and skills relevant to the job’s requirements. See how talking about software such as Cerner, Excel, QuickBooks, and Kareo showcases the candidate’s expertise in using top-notch technology.

 Legal Secretary Cover Letter Example

Copy this text for your legal secretary cover letter!

123 Fictional Avenue Las Vegas, 89101 (123) 456-7890

Chloe Green Lionel Sawyer & Collins 123 Fictional Lane Las Vegas, 89101

Dear Ms. Green,

As a legal secretary boasting five years of energetic professional experience paired with an unyielding passion for exploring the fascinating intricacies of Nevada law, I’m convinced I’d bring unparalleled expertise and valuable contributions to Lionel Sawyer & Collins. Just as I untangle the mysteries of comprehensive legal documents, I flourish in environments demanding inventive applications of my dynamic proficiencies.

At Dickson Wright, I harnessed my enthusiasm for legal document preparation to create transformative changes. Leveraging an advanced document template system helped streamline the processes by a remarkable 13%.

At Fennermore, I spearheaded the game-changing integration of Clio software, sky-rocketing case accessibility and management by an impressive 17%. Equally, I applied my knowledge of LexisNexis for legal research to improve case preparation speed by 19% at Marquis Aurbach.

Beyond singular exploits, I have demonstrated team dynamism in companies like Campbell & Williams. Collaborating with a dedicated legal team, we innovated a novel case review system, witnessing a 12% decrease in case errors and a 14% boost in client satisfaction scores.

I eagerly await the chance to offer my refined legal skills and relentless problem-solving approach as your legal secretary. Looking forward to discussing how I plan to deploy my resourceful and research-oriented prowess to elevate Lionel Sawyer & Collins’ esteemed reputation. Thank you.

Jacob Cohen

• From there, clearly and concisely detail your professional experiences , emphasizing the skills in legal document preparation and legal research and achievements such as 12% decrease in case errors and a 19% surge in case preparation speed. Then, conclude by underscoring your eagerness to add value to the hiring company.

Administrative Secretary Cover Letter Example

Copy this text for your administrative secretary cover letter!

123 Fictional Avenue Colorado Springs, CO 80901 (123) 456-7890

Riley Parker Colorado College 123 Fictional Lane Colorado Springs, CO 80901

Dear Mr. Parker,

A profound respect for the academic world merged with a compelling mastery of administrative skills like Microsoft Office Suite, transcription, database management, and more, kindles my unwavering motivation to contribute to a more enriched academic experience at Colorado College. The opportunity to employ my keen eye for details and software proficiency in the pursuit of overcoming administrative challenges at a prestigious institution like yours is one I approach with avid interest and anticipation.

In my Colorado Springs, CO journey, I have thrived in the dynamic environment of H&H Tire Sales, becoming deft in the sleek functionality of the Microsoft Office Suite. My innovative use of PowerPoint and Excel saw a remarkable 13% rise in process efficiencies, while my Word wizardry led to the creation of over 47 top-tier documents in just one year.

Capitalizing on my transcription prowess, I transformed cumbersome verbal data into concise written pieces at Catchafire. My drive for noticing nuances fueled a 12% surge in data accuracy, enabling stakeholders to make informed, timely decisions. At Schuck Corporation, I used Panoply for enterprise database management which boosted data retrieval time by 17%.

Finally, my foray into data entry at The Sports Corp saw me crack the speed juggernaut, entering 1,493 alphanumeric entries per hour, a record that led to a 9% productivity rise, and winning the ‘Data Dynamo’ award.

Nestled within these thrilling experiences lies my keen potential to invigorate Colorado College with my administrative prowess. I look forward to further dialogue about how my fusion of passion and skills can foster efficient and effective practices within your esteemed institution. Thank you for your valuable time and consideration.

Freja Larsen

• So, if you received recognition for, let’s say, data entry speed and accuracy, you wouldn’t want to keep that win hidden. Spotlighting it to validate your past success and illustrate your capacity to foster success in the new role.

Related cover letter examples

• Secretary resume
• Virtual assistant
• Office assistant
• Personal assistant
• Executive assistant

How to Craft a Compelling Secretary Cover Letter

To prove that you’re the right fit for the job, your cover letter should reflect your thoroughness and dedication. Start by thoroughly examining the job listing, paying attention to key requirements and responsibilities, and then addressing as many as you can in your cover letter. 

For instance, if the role involves managing appointments and ensuring efficient communication, highlight your impeccable scheduling skills and proficiency in maintaining effective office correspondence. Demonstrating how your qualifications align with the role’s unique demands will grab the employer’s attention and increase your chances of landing the job. 

How to start things the right way

To start your cover letter on the right foot, begin with a personalized greeting that addresses the hiring manager or HR representative by name. Research the company, explore its website, or even make a polite inquiry to find the name. If all else fails, a simple “Dear Hiring Manager” will still get the job done.

Next, show your genuine interest in the company and the role by highlighting how your job skills and dedication align with its needs. Mention your knack for efficient office management and your commitment to keeping your work as effective as possible. 

Let’s take a look at what not to do. This example doesn’t convey why the candidate is the right fit or what they bring to the table, leaving the employer without much reason to keep reading.

I saw that you were looking for a secretary. I want to apply for the job and that is why I am emailing you.

Now check out this next example. It may seem pretty full-on, but that’s exactly what you need. There’s no doubt that this person wants that job and has done the research necessary to land it.

Passionate!

How to impress with the body paragraphs

The body paragraphs of your cover letter serve to build upon the compelling opening you’ve crafted. In these two or three paragraphs, you should delve into your professional journey, highlighting your most significant accomplishments.

Discuss achievements like efficiently managing office communications, scheduling, and record-keeping. Share success stories of how you flawlessly organized appointments, maintained impeccable records, and ensured the precision of data and documentation. 

Back up these achievements with quantifiable metrics, such as the number of appointments scheduled daily or how your efficient record-keeping improved data retrieval times and reduced patient or client wait times.

By addressing specific job skills and work experiences requested in the listing, you show that you’re a perfect fit for the role, making your application all the more captivating and convincing.

Show off your impact!

Closing off with style

The closing paragraph is your last opportunity to reaffirm your alignment with the company’s values and express your enthusiasm for the role. One nifty tactic is to mention something specific from the company’s website or the job description to show you’ve done your research.

Reiterate why you’re the perfect fit for the role by highlighting your relevant qualifications and experience. Mention how you aim to contribute, such as using your extensive experience in maintaining organized office systems to achieve perfect operational efficiency.

Conclude the letter by expressing gratitude, and then sign off respectfully with a simple, “Sincerely, [Your Name].”

Here’s one thing you should never do—it’s not appropriate to mention potential scheduling conflicts in a cover letter, as it detracts from the professionalism and focus of the application.

Don’t do this!

I’m looking forward to working with you. Keep in mind that I can’t work later than 4 pm for personal reasons.

Focus, instead, on selling your passion and skills. Even if you have things to negotiate later, focus on impressing recruiters with a closer like the one below.

A sure success!

Tailor your tone to match the company’s culture and the job description . If the company is known for its formal atmosphere, maintain a professional tone. If it has a more relaxed culture, you can adopt a slightly informal tone while remaining respectful. Make sure to keep your cover letter free from typos and errors, as a secretary is often expected to edit and write various documents.

You might want to include references from your past workplace, proving your ability to run a successful office. However, if the job description doesn’t require it, it shouldn’t be necessary.

Yes, it’s a good idea to mention any relevant software or technology skills , especially if the job listing specifies certain tools. Highlight your proficiency in applications such as Microsoft Office, Google Workspace, or any industry-specific software that might be relevant to the secretary role.

12 Secretary Cover Letter Examples

Secretaries are the gatekeepers of an organization, adept at managing information, coordinating tasks, and ensuring seamless communication. Similarly, your cover letter is the gatekeeper of your job application, effectively managing your professional narrative, coordinating your skills and experiences, and ensuring clear communication of your potential. In this guide, we'll delve into the best cover letter examples for Secretaries, helping you to unlock the door to your next opportunity.

Cover Letter Examples

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The best way to start a Secretary cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the secretary position. Mention where you found the job posting and why you're interested in the role. For example, "Dear Mr. Smith, I am writing to express my interest in the Secretary position at XYZ Company, which I learned about from your website. I am drawn to this opportunity because I believe my organizational skills and attention to detail make me a strong fit for this role." This approach shows that you've done your research and are genuinely interested in the position.

Secretaries should end a cover letter by summarizing their interest in the position and their qualifications. They should express enthusiasm for the opportunity to contribute to the company and reiterate their key skills that make them a strong fit for the role. A polite and professional closing, such as "Sincerely" or "Best Regards," should be used, followed by their name. It's also important to include contact information, such as a phone number or email address, for easy follow-up. Lastly, secretaries should thank the reader for their time and consideration, showing respect for the recipient's time. This ending leaves a positive impression and reinforces their interest in the position.

A Secretary's cover letter should ideally be about one page long. This length is sufficient to clearly and concisely present your skills, experiences, and enthusiasm for the role without overwhelming the reader. As a secretary, your ability to communicate effectively and succinctly is a valued skill, and your cover letter is a great place to demonstrate this. It's important to keep your content relevant and targeted, focusing on your most impressive and applicable qualifications and achievements. Remember, the cover letter is your opportunity to make a strong first impression, so make every word count.

Writing a cover letter with no experience as a Secretary can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by name if possible. If you can't find their name, use a professional greeting like "Dear Hiring Manager". 2. Opening Paragraph: Begin by stating the position you're applying for. Mention where you found the job posting. If you were referred by someone, mention their name and connection to the company. 3. Highlight Relevant Skills: Even if you haven't worked as a secretary before, you likely have skills that are relevant to the job. These could include organization, communication, customer service, or technical skills like proficiency in Microsoft Office. Use specific examples to demonstrate these skills. For example, if you've worked in a customer service role, you might discuss how you managed a high volume of customer inquiries and maintained a well-organized system for tracking and resolving issues. 4. Show Enthusiasm for the Company: Do some research on the company and mention something you admire about it in your cover letter. This shows that you're interested in the company specifically, not just any secretary job. 5. Education and Training: If you have any education or training that's relevant to the job, be sure to mention it. This could include a degree, a certificate program, or even a relevant course or workshop you've taken. 6. Closing Paragraph: Reiterate your interest in the position and the company. Thank the hiring manager for considering your application. 7. Professional Closing: Close the letter with a professional sign-off like "Sincerely" or "Best regards," followed by your name. Remember, the goal of the cover letter is to show the hiring manager why you would be a good fit for the job, even if you don't have direct experience. Highlight your transferable skills, show enthusiasm for the company, and demonstrate your willingness to learn and grow in the role.

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Secretary Cover Letter Example

Create a Secretary cover letter that stands out and gets you hired faster with the help of ResumeCoach. Take advantage of our expert example cover letter, tips and guidance, and document designer tools to get the best results when you apply for your next job.

Secretary Example Cover Letter

Crafting a compelling Secretary cover letter can be a make or break component of your job application process.

The role of a secretary requires meticulous attention to detail, superior organizational abilities, and exemplary interpersonal skills. Your cover letter needs to reflect these qualities and provide a  glimpse into your potential  as an efficient and reliable asset to the prospective organization.

In this article, we’ll dive into some  less-known ingredients  that can make your secretary cover letter a success:

• Top 3 skills you should absolutely mention in your secretary cover letter
• 20 secretarial power words recruiters cannot resist
• 1 proven strategy to land your secretarial dream job if you have no experience

Get started by taking a look at the secretary cover letter example below.

[ Hiring Manager’s name ]

[Company name]

[Company address]

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am excited to apply for the Secretary position at [Company]. With over 6 years of experience in the field and comprehensive knowledge of office management software, I believe I am an ideal candidate for this role.

In my current position at [Current Company], I have consistently demonstrated my exceptional organizational skills by successfully coordinating more than 50 offsite meetings, handling all travel arrangements, and drafting various formal emails, letters, and communications on behalf of the company. Through these responsibilities, I have honed my attention to detail and ability to manage multiple tasks efficiently.

Moreover, I have proactively enhanced company filing procedures to streamline recordkeeping. By implementing improved systems, I was able to reduce document retrieval time by 12%, resulting in increased productivity and smoother workflow.

To provide a comprehensive overview of my qualifications and achievements, I have enclosed my resume for your review. It further emphasizes my career history and accomplishments in detail.

I am greatly interested in discussing how my skills and experience align with the Secretary position at [Company]. I am available for an in-person meeting at your convenience to address any questions you may have.

You may reach me anytime via my personal phone number, [Phone Number], or by email at [Email Address]. I eagerly look forward to the opportunity to further discuss how my abilities can contribute to the success of [Company].

Thank you for considering my application. I anticipate hearing from you soon.

[Your Name]

[Address] [Phone number] [Email address]

Use our  cover letter creation tool  to write your secretary cover letter. Full of expert on-the-go tips, you’ll be done in just a few minutes.

Top 3 Skills Recruiters Look For in Secretaries

When recruiters look for secretaries, they look for those who possess the skills that will help them be successful in their role.

While knowing that abilities like efficient communication, time management, or software proficiency will enhance your cover letter, we have also included a breakdown of the ideal tasks to showcase them.

This way, you’ll be able to  provide details about how you’ve gained these   skills . Don’t forget that you’re telling a story through your application. The more detail, the more interesting it will be for hiring managers.

Here they are:

Skill 1: Efficient Communication and Interpersonal Skills

As a secretary, having excellent communication and interpersonal skills is vital. You will be the face and voice of the company.

This ability allows you to establish a  good relationship with clients, co-workers, and upper management . Efficient communication and interpersonal skills show you can:

• Greet guests in a polite and friendly manner
• Listen actively to clients and co-workers
• Write and speak professionally
• Handle conflict and complaints
• Assist managers and co-workers when needed
• Build trust and rapport between employees and clients

“My ability to multitask effectively and problem-solve on the fly proved invaluable, particularly in situations that required the juggling of multiple conflicting priorities. I maintained meticulous records and consistently updated our internal databases and files, ensuring easy access to vital information at all times.”

Skill 2: Organizational and Time Management Skills

Recruiters also prioritize the proficiency of secretaries in office software. Such proficiency significantly impacts the  efficiency of the workplace , which is why familiarity with these applications can strongly influence the selection process.

Proficiency in office software applications also allows for:

• Quick document processing and updates (Microsoft Word, Google Docs)
• Keeping databases up-to-date (Microsoft Access, MySQL, Salesforce)
• Staying on top of emails and software systems (Microsoft Outlook, Gmail)
• Efficient task completion (Trello, Asana, Microsoft Teams)
• Maintaining a professional online presence (Twitter, Facebook, or Instagram)

“In my previous role, I effectively used Asana for task management and project tracking, ensuring the team’s deadlines were consistently met. Furthermore, I was responsible for managing office equipment and scheduling regular maintenance, preventing potential disruptions. My proactive approach extended beyond these tasks, impacting overall project management duties and leading to a well-organized and highly efficient work environment.”

20 Power Words to Boost Your Secretary Cover Letter

When crafting your resume as a secretary, it’s important to  choose impactful language  that highlights your skills and accomplishments.

Power words are action verbs that make your cover letter more  dynamic and engaging . They help recruiters envision your contributions and capabilities.

Here is a list specifically tailored to secretaries:

• Coordinated
• Streamlined
• Prioritized

Example: “I meticulously organized and maintained complex calendars for multiple executives, ensuring seamless scheduling and timely coordination of meetings.”

• Facilitated
• Corresponded
• Implemented

Example: “I successfully implemented a new digital filing system that enhanced document retrieval efficiency and reduced paper waste.”

• Communicated
• Collaborated

Example: “I executed various administrative tasks with precision, including preparing official correspondence, managing office supplies, and coordinating travel arrangements.”

Using these  power words  strategically throughout your cover letter will give it a boost of energy and make it stand out to recruiters. Remember to  pair them with specific examples  of how you applied these skills to achieve positive results.

Also, tailor your language and examples to your specific experiences and achievements as a secretary. This will make your resume more compelling and help you present yourself as a confident and capable candidate.

Check our  cover letter guide . There you’ll find  detailed advice on the essential elements  of a winning cover letter, such as how to effectively detail your experience.

1 Proven Strategy to Land Your Secretarial Dream Job if You Have No Experience

As a job seeker with no experience, writing a cover letter for a secretary position can feel challenging. It’s important to convey enthusiasm, but saying things like “I am motivated” or “I’ve wanted to be a secretary since I can remember” won’t get you the job.

However, there is one thing you can do to show your motivation to recruiters –  join a professional association  and point it out in your cover letter.

Professional associations can boost a secretary’s profile in the application process. They not only represent a  commitment to the field  but also offer networking opportunities, professional development resources, and industry updates.

Membership in one of these associations can significantly enhance your  credibility  as a secretary and demonstrate your commitment to professional growth and excellence in your field.

Here are three prominent associations you could join:

• International Association of Administrative Professionals (IAAP)
• American Society of Administrative Professionals (ASAP)
• National Association of Legal Secretaries (NALS)

Take a look at the example in the following section to see how you can include your association membership in your cover letter.

Secretary Cover Letter With No Experience

While the  employment for secretaries is expected to decrease  during the next few years, it’s still a popular career choice for many.

If you’re a career newbie and are asking yourself “how do I write an application letter for a secretary position?”, review the cover letter sample below for further reference:

Dear [Employer’s Name],

I am writing to express my interest in the Secretary position at [Company’s Name] as advertised. Although I do not have formal work experience, I believe my education, volunteer work, and my active membership with the International Association of Administrative Professionals (IAAP) have equipped me with a unique set of skills that are valuable for this role.

During my time at [Your College/University Name], I was often praised for my strong organizational skills and attention to detail. I utilized my knowledge of office software to streamline the management of academic projects and volunteered to assist in the organization of numerous school events. Through this, I developed proficiency in task prioritization, time management, and multitasking, skills that are crucial for the efficient functioning of an office environment.

As an active member of the IAAP, I’ve had the opportunity to enhance my communication and interpersonal skills through their various networking events. This exposure has enabled me to establish and maintain professional relationships effectively, a skill I believe is crucial for the role of a Secretary. Moreover, their certification programs and continuous professional development resources have allowed me to stay abreast of industry trends and best practices, further preparing me to thrive in an administrative role.

I am eager to bring my strong work ethic, dedication, and willingness to learn to your team at [Company’s Name]. I am confident that my skills would make me a valuable addition to your company.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the efficiency of your administrative operations.

Recap: How to Write a Secretary Cover Letter That Gets You the Job

Writing a cover letter for a secretarial position is easy, if you know what recruiters are looking for.

Let’s review the main points presented in this article:

• Top skills for secretaries : Communication, interpersonal skills, organization, time management, and office software applications. Provide specific examples of how you used them and consider taking a course if you’re missing any.
• Power words : Use power words to describe your experience in your cover letter. Your arguments will gain effectiveness through them.
• Professional associations : Specially advantageous for those with little or no experience, mentioning membership to an association shows commitment and passion for the secretarial world. Recruiters will be impressed.

By applying these tools and advice, you’ll effectively feature your unique set of skills and experience, demonstrating your ability to succeed in the position.

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5 Professional Secretary Cover Letter Examples for 2024

Your secretary cover letter must immediately highlight your organizational skills. Demonstrate your ability to manage schedules and coordinate meetings with precision. Showcase in your letter your proficiency with office technology and software. Employers value secretaries who can seamlessly handle communication tools and data management systems.

All cover letter examples in this guide

Entry-Level Secretary

Legal Secretary

Administrative Secretary

School Secretary

Cover letter guide.

Secretary Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Secretary Cover Letter

Key Takeaways

By Experience

Embarking on your job hunt, you're ready to apply for that secretary position you've got your eye on, but there's a hurdle: the cover letter. It's not just a repeat of your resume—it should spotlight your proudest career moment with a compelling narrative. Writing this crucial one-page document can be tricky; it requires striking a balance between formality and authenticity without falling into the trap of tired clichés. Let's navigate this challenge together and craft a cover letter that stands out.

• Write a secretary cover letter that helps you stand out (and get the job);
• Understand how to start and end your secretary cover letter with the appropriate greeting;
• What to include in the body of your secretary cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your secretary cover letter.

And if you want to make your life even easier, simply drag and drop your secretary resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the secretary isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Secretary resume guide and example
• Administrative Associate cover letter example
• Administrative Secretary cover letter example
• Executive Assistant to CEO cover letter example
• Medical Office Administrator cover letter example
• Administrative Manager cover letter example
• Front Desk Agent cover letter example
• Office Administrator cover letter example
• Construction Office Manager cover letter example
• Medical Office Assistant cover letter example
• Hotel Assistant Manager cover letter example

Secretary cover letter example

Taylor Foster

Austin, Texas

+1-(234)-555-1234

[email protected]

• Emphasizing key achievements relevant to the role, such as organizing an international business trip, can effectively showcase the candidate's project management skills and their impact on business relationships.
• Demonstrating specific results, like the 30% increase in supplier engagement, provides tangible evidence of the candidate's ability to contribute to company growth and success, making the cover letter more persuasive.
• Mentioning the proactive approach to problem-solving and attention to detail portrays the candidate as a meticulous planner, which is an essential skill for a secretarial role where coordination and administration are paramount.
• Express a strong desire for an interview to discuss contributions in person, which indicates enthusiasm for the role and an eagerness to engage with potential employers more directly.

Five tips on formatting your secretary cover letter

Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your secretary cover letter?

Make sure to include the following:

• Header and Salutation;
• Introductory paragraph;
• Body paragraph;
• Closing paragraph;
• Signature (this one is up to you).

Remember to use the same modern, simple font for your secretary cover letter as you did for your resume (e.g. Lato, Rubik, etc.)

Ensure your secretary cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates .

Once completed, use our cover letter builder to export your secretary cover letter in the best format to keep your information intact - PDF.

At the end of the day, your secretary cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.

The top sections on a secretary cover letter

• Header: This section includes your contact information and the date, which is essential for the employer to reach out to you and to document when the application was sent.
• Salutation: A personalized greeting addressing the hiring manager by name shows that you have done your research and are serious about wanting the position.
• Introduction: Briefly highlight your enthusiasm for the secretary role and give an overview of your qualifications that demonstrates you understand the importance of the position in ensuring office efficiency.
• Professional Experience and Skills: Outline your previous secretarial or administrative roles and specific skills such as proficiency in office software, communication abilities, and organizational talents that relate directly to the responsibilities of a secretary.
• Closing and Call to Action: Conclude with a strong closing statement that reiterates your interest in the role and invites the hiring manager to contact you for an interview, showcasing your proactive approach which is key as a secretary.

Key qualities recruiters search for in a candidate’s cover letter

• Outstanding organizational skills: Secretaries often manage multiple schedules, handle administrative tasks, and keep everything running smoothly, so strong organizational abilities are crucial.
• Excellent written and verbal communication: Secretaries act as a point of contact and need to communicate effectively with stakeholders at all levels both inside and outside the organization.
• Proficiency in office technology: Familiarity with office software, such as word processors, spreadsheets, and databases, as well as office equipment, is essential for performing daily tasks efficiently.
• Time-management and prioritization: Ability to prioritize tasks effectively and manage time efficiently ensures timely completion of work despite frequent interruptions and varying workload.
• Attention to detail: Precision in tasks like data entry, managing correspondence, and preparing documents is critical to maintain accuracy and prevent oversights.
• Discretion and confidentiality: Secretaries often handle sensitive information; the ability to be discreet and maintain confidentiality is paramount to protect the interests of the organization.

Personalizing your secretary cover letter salutation

Always aim to address the recruiter from the get-go of your secretary cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Dear [First Name] [Last Name],
• Dear [Job Title],

How to start your secretary cover letter introduction

The opening paragraph of your secretary cover letter can seem like a real enigma.

Where do you start writing ?

In your secretary cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

What comes next: your secretary cover letter middle paragraphs

In the next three to six paragraphs (or the body of your secretary cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your secretary cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your secretary cover letter

Closing your secretary cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

Secretary cover letter advice for candidates with no experience

If you're worried about writing your Secretary cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Secretary cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your secretary cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual secretary cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your secretary cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your secretary cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your secretary cover letter like any good story - with a promise for greatness or follow-up for an interview.

Secretary cover letter examples

Explore additional secretary cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Entry-Level Secretary Cover Letter No Experience: 2 Samples

A secretary cover letter is a 1-page document that shows your interest in working for the employer.

It contains information about your skills and knowledge in the secretarial field.

How to Write a Great Cover Letter for a Secretary With No Experience?

In order to write an effective cover letter for an entry-level secretary, with no experience in hand, make sure that you draw the attention of prospective employers towards your transferable secretarial skills gained through part-time, volunteer, internship, or summer jobs.

Both the choice of words and the structure should be flawless so that the employer has no reason to discard it!

Proofread your work and ask a friend to review your cover letter to minimize the chances of errors.

The following 2+ cover letter samples for an entry-level secretary resume will assist you in achieving your career goals.

Related: Secretary Resume No Experience

Entry-Level New Secretary Cover Letter with No Experience Sample 1

Lisa Simpson 77 Morris Ave Bronx, NY 55343 (000) 989-7665

June 12, 2023

Mr. Abraham Linn HR Manager Apex Co. 726 Woods End Road Bronx, NY 01146

Dear Mr. Linn:

As a results-driven individual, I am eager to work for Apex Co in the capacity of a Secretary. My knowledge and skills in performing clerical and executive support tasks make me a perfect candidate for this position. It would be a great pleasure to become a part of your team.

As noted on my resume, I possess excellent organizational and planning skills with great attention to detail. Through my summer internship at ABC Company, I developed strong skills in:

• Answering and processing incoming telephone calls
• Greeting visitors, answering their questions, and guiding them to the appropriate department
• Maintaining client database
• Typing correspondence, writing memos, and collecting minutes of meetings
• Preparing client charts
• Maintaining computerized records

Furthermore, I have a demonstrated ability to use MS Office applications with a typing speed of 60WPM. I also have a track record of managing files numerically and alphabetically. My passion for working in a fast-paced environment along with a natural aptitude to tolerate and manage crises will help me exceed your expectations. The enclosed resume will provide you with further details regarding my strengths, education, and skills.

I will call your office next week to find out if it will be appropriate to arrange an interview. Meanwhile, I can be reached at (000) 989-7665 if you need to contact me.

Thank you for your time and consideration.

Lisa Simpson

Entry Level Secretary No Experience Cover Letter Sample 2

Juana Kerr 23 West Street Houma, LA 08974 (000) 414-7855 Jauna @ email . com

Mr. Freddie Kline Hiring Manager Gayson Inc. 520 Polk Avenue Houma, LA 08974

Dear Mr. Kline:

As a highly motivated and well-organized individual with exceptional communication and interpersonal skills, I am writing to apply for a secretary role at Gayson Inc.

Not only am I a go-getter, but I am also meticulous when it comes to managing office tasks. Specifically, I have in-depth knowledge of:

• Answering and forwarding phone calls and emails
• Managing the agenda and arranging meetings and appointments
• Writing correspondence, memos, and forms
• Completing reports and maintaining a filing system
• Making travel arrangements and documenting expenses

Not to mention, I perform all tasks with a high degree of professionalism, integrity, and attention to detail. Moreover, I am proficient in MS Office applications.

My resume is attached to provide you with more information on my strengths and passion. I would welcome an opportunity to discuss with you how I may make solid contributions to the success of your team.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Juana Kerr (000) 414-7855

• Entry Level Unit Secretary Cover Letter No Experience
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