application letter for personal leave

15 Sample Leave Letter for Personal Reason

Are you in need of a Sample Leave Letter for Personal Reasons ? Whether it’s an unexpected family matter, a personal emergency, or a pressing commitment, it’s important to write a formal leave letter to inform your supervisor or manager about your situation. To help you with this task, we have curated 15 sample leave letters for personal reasons. These templates will guide you in expressing your request professionally and effectively. So, let’s dive in and find the perfect leave letter that suits your needs.

5 Tips for Writing an Effective Leave Letter for Personal Reason

• Be Clear and Concise : When writing your leave letter, clearly state the dates you need to be absent and the reason for your leave. Keep the letter brief and avoid unnecessary details.
• Use a Formal Tone : Maintain a professional tone throughout the letter. Use polite and respectful language to express your request.
• Provide Sufficient Notice : It’s important to inform your supervisor or manager as soon as possible. Give them ample time to plan and make necessary arrangements during your absence.
• Offer Assistance : Show your willingness to support your colleagues during your leave. Offer to delegate your tasks or provide assistance remotely if needed.
• Follow Company Policies: Familiarize yourself with your company’s leave policies and procedures. Adhere to the guidelines for requesting a leave, submitting documentation, and any other requirements specified by your organization.

Next start by choosing the appropriate sample leave letter to effectively communicate your personal leave request and ensure a smooth transition during your absence:

• Subject: Leave Request – Personal Matter

Dear [Supervisor/Manager’s Name],

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. During this time, I need to attend to some pressing family matters that require my immediate attention. I understand the inconvenience this may cause, but I assure you that I will complete any pending work and delegate my responsibilities to a colleague if necessary.

Thank you for your understanding and support.

Sincerely, [Your Name]

• Subject: Request for Personal Leave

I am writing to formally request a leave of absence from work for personal reasons. I would like to take leave from [start date] to [end date] in order to attend to some urgent family matters that require my presence and attention. I assure you that I will complete any pending tasks and ensure a smooth transition of my responsibilities before my departure.

Thank you for considering my request.

Yours sincerely, [Your Name]

• Subject: Leave Application – Personal Reason

I am writing to request a leave of absence from [start date] to [end date] for personal reasons. Unfortunately, I have encountered an unexpected family matter that needs my immediate attention and support. I will make sure to complete all urgent tasks before my leave and provide necessary updates to my team members.

Best regards, [Your Name]

• Subject: Personal Leave Application

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. My [family member/close friend] is facing a significant health issue, and I need to be by their side during this crucial time. I will ensure that my work is up to date and delegate any necessary tasks so that my absence does not disrupt the workflow.

Thank you for your understanding and consideration.

• Subject: Leave Request – Personal Emergency

I am writing to request a personal leave of absence from [start date] to [end date]. Unfortunately, I have encountered a personal emergency that requires my immediate attention, and I need to take time off work to address it. I will do my best to minimize any impact on the team and complete all essential tasks before my absence.

• Subject: Request for Leave of Absence – Personal Reason

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. I need time to address some personal matters, which require my attention and presence. I will ensure to properly document any ongoing tasks and delegate responsibilities to [colleagues’ names]. If needed, I am happy to assist them remotely during my leave.

Best, [Your Name]

• Subject: Paid Personal Leave Request

I am submitting this request for a paid personal leave from [start date] to [end date]. I have an urgent personal matter that requires my attention, and I need to take some time off work to deal with it properly. I will ensure that all essential duties are handled before my leave, and I will be accessible if any urgent issues arise.

Thank you for your consideration and understanding.

• Subject: Leave Request – Personal Reasons

This is a formal request for a leave of absence from [start date] to [end date] for personal reasons. I am facing an unexpected personal emergency and need to address it immediately. I will do my best to complete all pending tasks and hand them over to [colleagues’ names] before my leave. I can arrange a call or video conference during the leave period if needed.

• Subject: Leave Request – Personal Circumstances

I am writing to request a leave of absence from work from [start date] to [end date] for personal reasons. I am experiencing some personal circumstances that require my immediate attention and care. I will provide updates to [colleagues’ names] on my projects and ensure that all critical tasks are completed before my leave.

Thank you for your consideration and assistance.

• Subject: Personal Leave Request – Urgent Family Matter

I am writing to request a personal leave from work from [start date] to [end date] due to an urgent family matter that needs my presence and attention. I will make sure that all essential duties are completed before my leave date and that I delegate responsibilities to ensure that the team functions smoothly in my absence.

• Subject: Request for Personal Leave of Absence

I am writing to request a leave of absence from [start date] to [end date] for personal reasons. This time off is necessary for me to address important personal matters that require my immediate attention. I will complete any pending tasks before my leave and provide instructions to [colleagues’ names] for any ongoing projects.

Thank you for your understanding and cooperation.

I am submitting this application to request a personal leave of absence from [start date] to [end date]. I need some time off to attend to personal matters and to rejuvenate. During my absence, I will ensure that all pending tasks are completed or handed over to [colleagues’ names] so that the workflow is not disrupted.

Thank you for your consideration and support.

• Subject: Leave Request – Personal Commitments

I am writing to request a leave of absence from [start date] to [end date] due to personal commitments. I have important obligations that I need to fulfill during this time, and it requires my full attention and participation. I will arrange for any necessary handover and provide assistance remotely if needed.

Thank you for understanding my situation.

• Subject: Personal Leave Request – Family Event

I am writing to formally request a personal leave from [start date] to [end date] to attend a significant family event. This is an important milestone in my family, and I would like to be present to support and celebrate with them. I will make sure that my tasks are completed or delegated appropriately before my leave begins.

I am submitting this request for a leave of absence from [start date] to [end date] for personal reasons. I have some pressing personal matters that require my presence and attention during this period. I will ensure that all ongoing projects are handed over smoothly to [colleagues’ names] and provide necessary documentation to facilitate a seamless transition.

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How to write a leave of absence letter (plus template)

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What is a leave of absence?

When should i take personal leave, how to write a personal leave letter.

Letter templates

Planning ahead

Every workday, you show up and do your best. But sometimes, your work-life balance feels unmanageable, and your best starts to fall below your regular. It’s hard to perform at 100% all the time.

Eventually, things may begin to feel truly overwhelming, and you’ll find you're losing focus and control.  

When you’re really struggling, you may need to take time away from work to recover. And that’s OK. If that’s relatable — or sounds like it will be soon —  it's important to learn how to write a letter explaining your personal reason for leave to your boss. It’s best to be prepared. Your mental and physical health may depend on it later.

Writing a leave application letter can be a source of stress in itself. It’s a personal letter, but how formal should it be? Do you have to go into lots of detail, or can you maintain your privacy? 

Don't let these unknowns stop you from putting in a leave request. In 2021, 3,200 American full-time workers took a leave of absence from work. It's perfectly common, so don't hesitate to take advantage of this option. And remember that it’s not a failure: taking steps to care for yourself is always a victory.

Don’t worry — if you've never written a leave of absence letter, you're in good hands. We’ll guide you through writing the perfect leave of absence letter so you don’t have to struggle and stress when you’re not feeling your best. Grab a pen and paper, and let’s dive in.

A leave of absence is when you take time off to handle a personal matter. Sometimes these matters are unexpected, like a sudden illness. Other times, you see them coming, like needing time to move a parent into a retirement home. 

These absences span a period of time — sometimes fixed, sometimes not — when you're away from your work responsibilities to dedicate more focus to your personal life. Think of it like a sabbatical where you spend time away from work to care for yourself. 

Depending on the matter, you might only need a week to feel better or resolve a situation. Your employer might be able to offer you sick days or PTO to cover this break.

But if the matter you need to attend to will take longer than a few days, you’ll need a true personal leave. A leave of absence grants you more time off than a string of sick days without leaving your job . You'll return to work eventually, but you need more time than the standard employment agreement offers.

Personal leave of absence reasons include:

• Experiencing a medical condition that makes you chronically ill or in pain
• Having a baby and taking maternity leave
• Address mental health issues or mental illness
• Supporting a loved one or family member in need
• Undergoing major life changes like moving cities or getting married 

When you submit your leave request, make sure you document everything. If you had a conversation with your HR manager and worked out all the details, remember to follow up with an email so you have a written record of the conversation. It’s uncomfortable to ask , but having your request in words is handy should you need to reference it down the road.

It’s normal to be worried your personal circumstances won’t be enough to convince your employer to grant you a leave of absence. Not to worry — that's why the Family and Medical Leave Act (FMLA) exists. 

The FMLA is a law that provides employees with up to 12 weeks of unpaid leave each year. During that time, your health benefits are maintained and you can take time off without fear of losing your job. 

Here are the situations in which you can take an FMLA leave of absence:

• The birth of your child and caring for them
• Adopting or fostering a child
• Taking care of an immediate family member with a serious health condition
• Taking medical leave to address your own health condition

For example, if you have a spouse dealing with post-traumatic stress disorder , the FMLA would support your decision to care for them from home. If your child is experiencing burnout from work that has resulted in an intense episode of mental illness, the FMLA grants you a period of time to care for your child while they need you.

Sometimes, your leave of absence letter for personal reasons won’t meet the FMLA guidelines. These circumstances require a voluntary leave of absence, which means your job and benefits aren’t protected.

That’s not to say you shouldn’t request the leave — in many cases, your boss will be compassionate about your needs. They might offer to protect your position, even though the law doesn’t require it. 

Here are a few examples of voluntary leave:

• Continuing your education
• Taking a break to travel
• Relocating to a new home
• Mourning the loss of a loved one

A leave request letter goes to your HR manager or boss, so it should be formal and professional. Because your letter describes personal circumstances, strive to be clear and concise.

Give enough details to justify your request, but only disclose what’s comfortable and necessary. For example, if you’re undergoing cancer treatment and don’t want to bring that part of your life to work, you can simply say you’re undergoing medical treatment that requires you to stay home. 

Another thing to keep in mind is timing. Ideally, your letter should be sent in advance of when you'd like to have your time off. Sending your letter with two days' notice isn't always enough time for your employer to cover your responsibilities and make an effective plan for your time away.

Giving ample heads-up means you're being courteous to your team. But emergencies happen, so try to cooperate while navigating the terms of your leave.

Here are five things to include in your leave application letter:

1. How much time you require off

This seems like a no-brainer, but you shouldn’t forget this key piece of information: how much time you need. Perhaps you only need to request six weeks off, or maybe you'd like to take the full 12. That's a big difference.

Explaining how much time you'd like off will better prepare your workplace for your absence. It also gives your boss some perspective on how the rest of the workplace will be impacted.

2. The start and end date of your leave

Besides how long you'd like your leave to be, you need to give exact dates and times. A concrete start date acknowledges when your time away will begin. An end date will also let your employer know when they can expect your return, so they know when to start scheduling work for you.

Setting a timeline also holds you accountable. You'll know when you should push work from your mind and when it's time to get back into the zone.

3. The reason you're requesting leave

Personal circumstances are exactly that: personal. But your boss will need to know, in general terms, why you're writing a leave application. If it's difficult to talk about, know that you can describe your reason for requesting terms within your boundaries. 

Keep in mind that this letter is private — the rest of your coworkers won’t be taking a peek. So try to describe your circumstance succinctly, but don’t feel pressured to describe every little detail.

4. Contact information and a plan

You're going to be missing some work. Do you have any solutions planned so your workplace doesn't fall behind? Provide some suggestions about how someone could manage your work while you're away and highlight any resources the team might need for a smooth transition. 

If you have the capacity to answer messages while you’re away, share your contact information with your manager (if they don’t already have it). Provide an emergency contact, like a family member or friend, too.

If you’re not up for helping out, no problem. During your leave of absence, you’re entitled to your rest. Any emails you answer are a favor, not an obligation.

5. A thank you

Save room for a thank you to close out your absence letter. Politely thanking your employer for considering your letter and taking the time to find a solution shows you're grateful for their support.

Letter templates 

You're ready to ask for time off , but how do you start your letter? Sometimes you need a little inspiration to start your writing. That’s where templates come in. 

Every letter of request looks different, so copy-pasting a template will only get you so far. But using a template as a jumping-off point and making the words your own is a straightforward way to pen a letter with confidence. 

Here are two sample leave letters for personal reasons:

[Your name]

[Your address]

[Your supervisor’s name]

[Organization name]

Dear [name of your supervisor],

I would like to request a leave of absence. My spouse is on sick leave, and they require my care while they regain their strength. If possible, I'd like my absence start date to be March 1 and my end date to be June 1. 

If my request is approved, I'll be reachable via email or Slack if you need me. I was talking with [coworker’s name], and they think they’ll be able to take on some of my responsibilities while I’m away. I'd be happy to chat more about how to make this temporary transition as smooth as possible.

Thank you for considering my leave of absence request. As you know, family is very important to me, and I'd be grateful for the time to support my spouse.

All the best,

I would like to formally request a six-week leave of absence. I'm requesting medical leave after an operation. I'd like my absence start date to be July 1, making August 12 the end date. My doctor has asked that I take it easy so my body can heal properly, requiring me to spend a few weeks on bed rest. 

If my request is approved, I won't be able to come into the office. However, I’ll be reachable via email, Slack, and video call if necessary. I'm very willing to chat about how we can work this out with minimal inconvenience to you and my coworkers. If you'd like to discuss this more, my phone number is [your number].

Thank you for considering my leave application.

When it’s a personal reason, leave requests can be overwhelming. Taking the initiative to learn how to write a strong leave of absence letter will help you in the long run.

Your leave request letter could make a big difference in your life. Research has found that having flexibility at work is something workers value the most . Flexibility at work helps with job engagement, job satisfaction, and overall happiness. If taking a leave of absence will make your life a run bit smoother, resulting in less stress and leaving you with fewer regrets, why not take it? 

Life isn't all about work. Don't forget to make time for yourself and your health. 

Maggie Wooll, MBA

Maggie Wooll is a researcher, author, and speaker focused on the evolving future of work. Formerly the lead researcher at the Deloitte Center for the Edge, she holds a Bachelor of Science in Education from Princeton University and an MBA from the University of Virginia Darden School of Business. Maggie is passionate about creating better work and greater opportunities for all.

What is a career statement, and should you write one?

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• Letter Writing
• Formal Letter Writing In English
• Leave Letter
• Office Leave Application For Personal Work

Writing a Leave Application for Personal Work │Format and Samples

Are you feeling sick today? Do you think you can make it to work today? If you feel you are too ill to go to work, all you have to do is write a letter informing your higher authority about your inability to work today. Know how to write a leave application for personal reasons by going through this article. Also, check out the sample leave applications given for your reference.

Table of Contents

Personal leave application format, sample leave request for personal reasons – eye checkup, sample leave application for personal work – child’s parent-teacher meeting, sample personal leave application mail – renewal of driving licence, frequently asked questions on personal leave application format.

A leave application can be written for personal and official reasons. Whatever the reason might be, take care to always follow the format of a formal letter . No matter how close you are to your higher authority, always see to it that your leave application sounds professional. Maintain a polite and humble attitude. State the reason why you are requesting leave clearly as these leave applications are documented and stored for future reference and attendance management.

The personal leave application format includes the sender’s address and date followed by the receiver’s address. The subject line is written with the motive of letting the receiver know what the letter is about and to indicate the importance of the letter. Use an endearing salutation and explain the reason you are requesting for leave in the body of the letter. Do not forget to mention the dates on which you would be taking leave and also when you would be returning to work. Also, try to ensure that you would complete the work assigned without missing the deadlines. The most important thing is that you see to it that you complete the work assigned as you ensured when you requested for leave.

Leave Application Samples for You

Wondering how to start writing your leave application? Here are some sample leave applications you can use as references.

A 31, Green Hill Residence

Lawrence School Hospital Road

Ooty – 643003

December 20, 2021

The Manager

Fractional Solution Software Company Pvt. Ltd.

Charring Cross

Ooty – 643001

Subject: Request for leave due to personal reasons

I am writing this letter to let you know that I have an eye checkup scheduled for tomorrow (21/12/2021). The doctor is available only tomorrow, so I do not have a choice. I request you to kindly consider my request and permit me to take leave for a day.

I will return to work on 22/12/2021, and I will make sure to complete all the assigned tasks. I have already submitted the reports of this month’s meetings as you had asked me to. I would be available to take calls. I have informed my team to contact me in case they have any doubts.

Thank you for your time and understanding.

Yours sincerely,

Signature of the Employee

VISHNU BHARATH

Head – Programming Team

8/33, Cris Dolby Lane

Mumbai – 400005

January 3, 2022

Manu Sebastian

Reporting Head

Content Writing Team

iTech Solutions

Mumbai – 400007

I am writing this letter to inform you that I have to attend my son’s Parent-Teacher meeting on January 5, 2022. The meeting starts at 10 a. m. I would like to know if it would be okay to take a half-day leave so that I could go to the meeting. I would be back to work by 2 p. m. Kindly consider my situation and permit me a half-day leave.

Signature of the sender

ROSS GELLER

Content Writer

Recipient’s Mail Address: [email protected]

Subject: Personal leave application for renewal of Driving Licence

Dear Ma’am,

I am writing this mail as an official request to allow me to take leave for one day. As I had informed earlier, I have to go to the Road Transport Office tomorrow (21/01/2022) to renew my Driving Licence. I have shifted all my meetings to the day after tomorrow (22/01/2022). I have informed my team of the tasks to be completed for tomorrow, and Rishitha will be sending you the updated end of the day report.

Kindly consider this mail as my official leave application and grant me leave.

SHEENA MENDEZ

HR Executive

Bioline Technologies Pvt. Ltd.

[email protected]

Permission letter , job application letter , relieving letter and salary increment letter are some other letters that would be of help in your workplace scenario.

How do I write a leave application for personal reasons?

You can follow a similar format as given below to write a leave application for personal reasons.

I am writing this letter to let you know that I have an eye checkup scheduled for tomorrow (21/12/2021). The doctor is available only tomorrow, so I do not have a choice. I request you to kindly consider my request and permit me to take leave for a day. I will return to work on 22/12/2021, and I will make sure to complete all the assigned tasks. I have already submitted the reports of this month’s meetings as you had asked me to. I would be available to take calls. I have informed my team to contact me in case they have any doubts.

What are the details I should include in a leave application for personal work?

When you are writing a leave application for personal work, make sure you provide the reason you are requesting for leave. Ensure that you mention the dates on which you want to take leave and also when you would return to work.

How do I write a personal leave letter?

A personal leave letter should be written in the format of a formal letter. It should contain the following:

Sender’s Address

Receiver’s Address

Salutation/Greeting

Body of the letter with the reason you are requesting for leave

Complimentary closing

Name in block letters

Designation

Contact information if required

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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

• Your leave application letter should be precisely dated. 
• It should be brief and to the point
• The reason for the absence should be genuine and clearly explained.
• The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

• Date: a leave application letter must be properly dated for the records
• Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
• Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
• Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
• Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

• A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
• Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
• Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
• Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
• Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
• Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
• Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
• Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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How to Write Personal Leave Application for Office

Divyanshu   Jangid

If you are planning to take a break from work, you will have to inform your employer in advance. Most companies need you to submit a formal leave application in case of planned personal leaves.

A personal leave application serves as a formal request for your employer to excuse you from work for a few days. Informing about your absence formally puts you in the good books of your employer.

But you must follow a formal format while drafting the application. So, we have compiled this in-depth guide to help you write a formal personal leave application for the office.  

• Points You Should Attend in the Personal Leave Application

A personal leave application for office must cover the following points:

• Application date
• Name, designation, and address of the recipient
• Purpose or subject of writing the letter
• Salutation line
• Leave duration
• Reason for taking the leave
• Work plan during your absence
• Your name, designation, and contact information
• Your signature
• Personal Leave Application Format

[Recipient’s Name]

[Recipient’s designation, company name, and address]

Subject: Personal leave application

Dear Mr. / Mrs. [recipient’s name]

[Body of the application: request the leave, specify the reason, duration, and work plan during your absence]

[Thank you note]

Yours sincerely

[Your signature]

[Your name]

[Your designation]

[Your contact details]

• Personal Leave Application Format for Email

[Body of the email: request your leave, specify the reason, duration, and work plan during your absence]

• Personal Leave Application for Visiting Hometown [Letter]

1 August 2022

Mr. Balbir Kundra

Project Manager

KWC Private Limited

Pune, Maharashtra

Subject: Requesting leave for four days to visit my hometown

This is to inform you that I am requesting leave from 8 August 2022 to 11 August 2022 (five days). I need to visit my hometown in Hyderabad during that time. I will be back in the office on 13 August 2022 (Friday).

I have completed all the assigned work till now. I have also delegated responsibilities to my team members to handle all the work during my absence. During my leave, Vineet will take the responsibility of leading my team.

I will be available on call and by email during that time. In case of an emergency, anyone can contact me, and I will be happy to help. I am also willing to attend meetings virtually if something urgent comes up during that time. 

Kindly approve my leave application, and I guarantee you that everything will run smoothly during that time. Thank you in advance for your kind cooperation. 

Yours sincerely Aloka Verma Content Developer Mobile: +91-XXXXXXXXXX Email: [email protected]

Also read: How to Write a Half Day Leave Application for Office

• Personal Leave Application for Marriage [Email]

Subject: Requesting leave for three days for my marriage

Dear Ms. Kumar,

I would request a leave from 4 August 2022 to 6 August 2022 (three days). I need the leave as I am getting hitched by my long-term partner. I will be back in the office on 8 August 2022 (Monday).

I have delegated some responsibilities to my juniors to ensure that the work doesn’t get hampered during that time. I have also completed some work in advance so that we don’t miss any deadlines due to my absence. I have explained to my team how to function during my absence, and I hope they will fulfill individual responsibilities perfectly.

In case of urgency, please don’t hesitate to get in touch with me. I will be available via phone and my personal email.

Thank you for your kind cooperation during an auspicious occasion of my life.

Warm Regards Dhruv Kulkarni Design Head Mobile: +91-XXXXXXXXXX

• Mistakes You Should Avoid While Writing a Personal Leave Application

You should be mindful of these mistakes while drafting a personal leave application for office:

• Don’t address the leave application to the wrong person: You must know to whom you should address your personal leave application. You might have to address it to your immediate supervisor or your departmental head. If you have any confusion, ask your HR manager.
• Don’t forget to mention the date: You should begin your personal leave application with a date. The date shouldn’t be too far from when you are planning to submit the application. Moreover, you should clearly specify the dates on which you will be unavailable. Check the month and day carefully to avoid any confusion or misunderstanding.
• Never submit the application without a subject line: A personal leave application without a clear subject line is unprofessional. You need to clarify the purpose of writing the application in the beginning. Especially when you are sending an email, the subject line is mandatory. Otherwise, your personal leave email might end up in the spam folder of the recipient.
• Don’t forget to add a salutation: You can begin your personal leave application letter using “Dear Mr./ Mrs./ Ms.” followed by the recipient’s last name. You can also use the first name and middle name or only the last name of the person and add a “Ji” with it.
• Never forget to make a formal request: You should mention the duration and reason for your leave explicitly. Your application should be able to convince the recipient about the urgency of the leave. 
• Never draft the application in an informal tone: You need to convey the urgency of your leave in a professional manner. You will have to sound courteous and cooperative throughout the application.
• Don’t forget to state the work plan during your absence: You should convince the recipient that the workflow won’t get hampered during your absence. You can name a few replacements who will take care of your work during the leave period. You might also inform the recipient that you have already completed the work for that period. You also need to mention how you can be communicated during that time in case of an emergency.
• Don’t unnecessarily elaborate on your application: You will have to add all the necessary details in your personal leave application, like the dates of your unavailability and the reason why you need the leave. But don’t exaggerate your personal leave application with unwanted details and make it unnecessarily lengthy. A precise personal leave application will be more effective. 
• Never send the application without proofreading: You might have made grammatical and spelling errors in the application without your knowledge. Always look for typos and errors before sending the application. You should also add proper punctuations to make your leave application more formal, accurate, and error-free.
• Ending Note

Try to submit your personal leave application well in advance. It will provide your superior with adequate time to figure out the flow of work during your absence.

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• Search Search Please fill out this field.
• Career Planning
• Leaving a Job

Formal Leave of Absence Letter Request Example

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What To Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and on company policy. Some companies have formal policies in place for employees to request a leave of absence from their job. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary and are an agreement between an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How To Request a Leave from Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department to learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The dates of departure and return to work that you are anticipating
• A request for your supervisor’s assistance in helping you to negotiate the leave of absence process with senior management and/or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file, in order to initiate the formal leave-of-absence process and to provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your work role and to deal with your employer's requirements in accordance with leave. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first , and outline your request in writing or complete leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2022 to December 30, 2022, returning to work on January 3, 2023.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What's the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted, and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

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Leave of absence letter for personal reasons (Samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

In this guide we will see some examples of a leave of absence letter for personal reasons and some considerations when writing one.

Leave of absence letter for personal reasons

When writing a leave of absence letter for personal reasons we have to consider that if you have a contract and a professional relationship (employer-employee) then you need to write a request or application for a leave of absence.

On the internet are many formal letter samples and even samples of resignation letters (left in the recommended reading section) to be prepared if your request gets denied. 

There are several personal reasons we could name when talking about a leave of absence due to personal reasons such as being ill (medical leave/sick leave), the birth of a child, losing a loved one, work related stress, moving to a new house, etc.

Depending on your employer, they will offer you several options such as asking for holiday or sending an unpaid leave request letter, according to their internal policies on what is considered as paid/unpaid leave and if it is possible to grant it.

NOTE: before sending a formal application for a leave of absence letter for personal reasons, try to discuss it  first with your manager/supervisor/boss so you can also talk about your current options.

Here we have compiled a few examples but remember you will need to adapt it to your personal circumstances.

What should I include in my leave of absence letter for personal reasons?

It is important to remember to keep it simple, polite and professional. Start by stating how much time you need/require for leave of absence and when you will return.

Also, include a brief explanation of the reasons why you need/require the leave and if possible (only if you feel comfortable) state where you will be while you are away.

In addition, if possible state how you can help or assist to make a smooth transition while you are away, for instance if you can train your replacement before you leave or if you can leave a written manual of your activities and a step-by-step (How-to) guide. 

Always thank your employer for considering your request and be prepared if they decide to deny or reject it. 

Your Address

Your City, Postal code

Your Phone Number

Organization

City, State Postal code

Dear Mr./Ms. [Lastname]:

I would like to formally request a two-month leave of absence for personal reasons. If possible, I would like the leave from work to begin on August 1, 2019, with a return date of October 1, 2019.

If approved, I will be staying with family in [Any city] during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.

Your Signature (hard copy letter)

Your Typed Name”

Sample 2: (email)

“Subject: Leave of Absence Request—Michaela Fox

As we discussed, I am requesting a personal leave of absence from work for family reasons from January 15, 2020, through February 28, 2020.

If approved, I will return to the office on March 1, 2020. I’d be glad to assist with planning for covering my responsibilities when I am away.

Your City, postal code

Supervisor’s Name

City, postal code

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from April 1, 2019, through June 30, 2019.

I will return to work on July 1, 2019.

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Sample 4: (email)

“Subject: Leave of Absence – John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from July 1, 2019, to December 31, 2019, returning to work on January 1, 2020.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am away.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Sample 5: (medical leave of absence)

“Aug. 8, 20XX

Roberto Diaz

ABC Company, Inc.

1234 E. Main St.

Dear Mr. Diaz,

I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I will be having surgery—my surgeon has ordered a minimum three-week recovery period (see doctor’s signed recommendation attached.)

I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Thank you so much for your understanding.

Dave Smith”

“Name of Employee

Address of Employee

Name of Supervisor or other person responsible for leave

Name of Company

Address of Company

RE: Requesting Leave of Absence

Dear Name of Supervisor,  

As you may already know, my young daughter is having some serious health problems. Although she’s seen a number of different health care providers and endured many tests to address the problem, she unfortunately needs surgery. She requires a serious neuro-based type of surgery and therefore I will need to be at her side and care for her for a number of weeks while she recovers. I am sorry to say that I need the full 12 weeks that are allowed under the FMLA policy. 

Her doctor has already filled out the request from that I obtained from the human resources department. Because I respect the company I work for and am trying to be as fair as possible, I am giving you a full month’s notice so you’ll have enough time to make adequate arrangements to cover my position while I’m away. My daughter’s surgery is scheduled for June 22, 20xx. I intend to work up until the previous Friday on June 19 to ensure that my job is covered. 

I am more than willing to train someone to do my job or wrap up any business matters if you like. I expect to return on Monday, September 14, 20xx. As of right now, these are the anticipated dates for her surgery and my time of leave. If anything changes I will let you know immediately. Hopefully I can return before September 14 if all goes better than expected and retain my current position in the company. 

I truly appreciate your consideration and understanding concerning this sensitive matter. I respect both you and the company and feel it’s been an honor to work here over the past 12 years. Again, thank you for understanding. If you have any questions or concerns, I intend to be here every day until June 19 to talk with you.

Signature of Employee

Name of Employee printed

List of enclosure”

Frequently Asked Questions (FAQs)

How do you write a leave of absence letter for personal reasons.

To write a leave of absence letter for personal reasons is important to include the reason why you are taking the leave (a brief explanation) and the amount of time you will remain on leave.

If it is possible, also offer assistance on how you can make a smooth transition and the best way to contact you during your time off.

Make sure also to thank your employer for considering your request.

What is a good reason for a leave of absence?

There are many good reasons for leave of absence and most of them seem to be valid, depending on your personal circumstances.

At some point of your employment you may need to request it due to personal or family health issues, birth or adoption of a child, relief from excessive job related stress, death in the family or loosing a loved one, travelling or the pursuit of a hobby.

How do I apply for leave for personal work?

Here are some tips on how to apply for leave for personal work:

– Submit your request in advance and with plenty of time (when possible) so your employer can accept and make the necessary arrangement.

– Keep your letter professional and formal.

– Always use polite language

– Include the reasons why you need the leave of absence (depending on the circumstance and your relationship with your employer).

– Discuss how your work will be handled while you are on the leave.

How do I write a leave of absence letter for medical reasons?

To write a leave of absence letter for medical reasons here is a piece of a sample letter you could adapt to your personal situation:

“I am writing to inform you that I will be taking a sick leave because of a serious infection in my throat. I will be absent from work until October 14. I have attached a note from my doctor to confirm that it is necessary for my health and the health of my co-workers for me to take a medical leave.”

How can I write leave application letter?

When writing a leave application letter remember to include:

– Your address.

– The subject.

– The reason why you need a leave of absence (briefly description).

– The dates (leave period).

– Your contract details (if necessary).

References 

Doyle, A. (2020, Jan.) Formal Leave of Absence Letter Request Example. Retrieved from Thebalancecareers.com.

Sample-resignation-letters.com: “How to Write a Leave of Absence Letter for Personal Reasons”

Doyle, A. (2020, Jan.) Leave of Absence Letter for Personal Reasons Example.Thebalancecareers.com.

Indeed.com: “Leave of Absence Letter Request (With Examples)”.

Was this helpful?

Related posts, tutor resignation letters(5 samples), leave of absence letter for traveling abroad (+5 samples), leave of absence letter for a family wedding (+5 samples).

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Effective Leave Application Letter to HR: Tips & Templates

Table of Contents

Are you stressing about how to write a leave application letter to HR ? Don’t worry! We’ve got your back! Whether it’s for personal or medical reasons, crafting the perfect letter can be challenging. But this article will guide you through what to include in an effective leave application, along with some useful samples. Let’s dive in and learn how to ace that leave application letter to HR!

Why Should You Submit a Leave Application Letter to HR?

Submitting a leave application letter is important for several reasons. Firstly, it ensures that your absence from work is authorized and documented . So you don’t face disciplinary action or negative consequences upon returning. It also helps the company plan and allocate resources accordingly, as they know of your absence in advance. Moreover, It shows professionalism and respect towards your employer and colleagues. It communicates your commitment to maintaining open communication and following company policies.

What to Include in a Leave Application Letter to HR?

When writing a letter to your HR Manager requesting time off , it’s crucial to ensure you cover all the key points. Below are specific sections that need to be included for your leave application to be complete and effective

• Receiver’s Name & Address: You must include the name and address of the person receiving your leave application letter.
• Clear Subject Line: Use a clear subject line that includes “Leave Application” and any other necessary details.
• Formal Salutation: Start with a formal salutation that includes the recipient’s name. You can use their first title only if you know the person well.
• Reasons in the Body of the Letter: State the reason for your absence. Mention how long you’ll be away, who will cover for you while you’re gone, and how to contact you if needed.
• Thank the recipient: Express gratitude to the reader for considering your leave request.
• Professional Closing: End the letter with a professional closing, such as “Sincerely.”
• Your Name: Sign off with your full name.
• Your Job Position: Optionally include your job title in the signature.
• The Date of writing: Add the current date at the end of your letter.

Leave Application Letter Samples

Let’s look at some well-crafted leave application letter samples that will help you craft one for yourself:

Sample 1: Sick Leave Application Letter

Dear [Manager’s Name], I am writing to request sick leave for the next three days, starting from [date]. I have been experiencing severe flu symptoms, including fever, body aches, and headaches. The doctor has advised me to rest at home and refrain from going to work until my condition improves. I sincerely apologize for any inconvenience my absence may cause. And I intend to make up for the lost time upon my return. Also, I have informed my colleagues about the pending projects and ensured they know what needs to be done while I am away. I hope to recover soon and resume my duties as soon as possible. Thank you for your understanding in this matter. Sincerely, [Your Name]

Sample 2: Maternity Leave Application Letter

Dear HR Manager, I am writing to formally request a maternity leave of absence from work starting from [Date] as my due date is approaching. My last working day will be [Date], and I plan to return on [Date]. However, I would like to take advantage of any paid leave or sick days available to me. During my absence, I have made arrangements with [Coworker’s Name] to handle any urgent matters that may arise in my department. They are aware of their responsibilities and have agreed to step in while I’m away. I appreciate your support and look forward to returning to work once my maternity leave ends. Please let me know if there is anything else I can do to help make the transition as smooth as possible. Thank you for your understanding. Sincerely, [Your Name]

Sample 3: Casual Leave Application Letter

Dear [HR Manager’s Name], I am writing to request a casual leave from work on [Date] for personal reasons. I apologize for any inconvenience this may cause and assure you that I will complete all pending work before leaving. Recently, my family has been going through a tough time as my grandmother is unwell and requires medical attention. As the only person available to take care of her, I feel it necessary to be present with her during this difficult period. I understand that taking time off may affect our team’s progress. But I promise to make up for the lost time by working extra hours upon my return. I hope you can understand my situation and grant me this leave. Please let me know if any procedures or forms need to be completed to process my application. Thank you for your understanding and cooperation. Sincerely, [Your Name]

Sample 4: Emergency Leave Application Letter

Dear HR Manager, I am writing to request an emergency leave from work due to a family emergency. Unfortunately, my mother has been admitted to the hospital, and her condition is critical. I would like to take the next two weeks off from work to be by her side during this difficult time. I understand that this may cause some inconvenience for the company. But I will try to ensure that all of my tasks are completed before I leave and that any critical deadlines are met. I have already spoken with my colleagues who have agreed to cover for me in my absence. Additionally, I will be available via phone and email if anything urgent comes up. Thank you for understanding my situation and for your assistance during this time. Sincerely, [Your Name]

Writing a leave application letter to HR doesn’t have to be complicated. Make sure to follow the guidelines discussed in this article and use one of the effective samples provided in this article. It will help you quickly compose a clear and concise message that effectively communicates your request for time off. Remember to include all the necessary details and follow company policies and procedures. Good luck!

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

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One Day Leave Application . Ace it with 8 samples

One day leave application.

Looking for help in crafting a formal one day leave application for a day off from work?

Taking a day off from work can be necessary for various reasons, whether a personal matter or an emergency. It's essential to make a formal request to your employer to ensure a smooth process and avoid any confusion with your work schedule.

In this blog, we will give you samples on how to write a one-day leave application , including essential details such as the reason for your absence, the leave date, and how to provide contact information and a signature. 

By following these tips, you can write a professional and convincing one-day leave application that is sure to be approved by your employer .  

Formats of one day leave application on this blog (click the link)

Half-Day Leave Application: 8 Formats to Get You Out the Door!

How to write a one-day leave application letter 

Writing a one-day leave application letter can seem challenging, but following a simple process and using the correct language can increase your chances of getting approval for your time off. Here is a step-by-step guide on how to write a one-day leave application:

• Start by  stating the purpose  of your application clearly and concisely. Use phrases such as "I am writing to request a one-day leave of absence on [date]" to get straight to the point.
• Provide a  reason for your absence . Be specific and honest about the circumstances that require your absence.
• Give  notice  by indicating that you are providing advance notice and seeking approval for your leave.
• Provide  relevant contact information  and arrangements made for your responsibilities to be covered while you are away.
• End with a  formal request  for approval politely and professionally.
• Sign and date  the application to indicate that the application has been signed and dated by you.

Guide To Crafting A Leave Application For Office. Formats & samples

Samples of one-day leave application letters.

Here are 6 samples covering different reasons when you will be required to take a days' off work.

Sample 1: Sick leave application for one day (Format A)

[Employer's Name],

Subject:  Sick leave application for one day leave

Due to sickness, I am writing to request for one-day leave on [Date]. This is an unexpected illness, and I will not be able to come as I require the time off to seek medical attention and recover.

  Before my departure, I will finalize all pending work and facilitate a seamless transition of tasks to [Colleague's Name] or another designated colleague. Upholding the continuity of work during my leave is my commitment.

I will do my best to make arrangements to ensure that my absence will not cause any inconvenience.

Your understanding is appreciated and I look forward to returning to work as soon as possible.

Sincerely, [Your Name]

Sample 2: Sick leave application for one day (Format B)

Subject: One Day Leave Application - [Your Name]

Dear [Supervisor's Name],

I hope this email finds you well. I am writing to request a one-day leave on [Date] due to [mention reason briefly, e.g., personal appointment, family event]. 

All pending tasks have been updated, and colleagues have been informed in advance about my absence. For any urgent matters requiring attention during this time, please feel free to contact me via email or phone.

I understand the importance of maintaining work continuity and will ensure a smooth transition of responsibilities before and after my leave.

Thank you for considering my request. I appreciate your understanding and support.

Best regards, [Your Name] [Your Employee ID] [Your Contact Number] [Your Email Address]

Attachments: [If applicable, attach any relevant documents]

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Sample 2 - One day leave application for an urgent piece of work

[Manager's Name], 

Subject: One day's leave due to an urgent piece of work

Requesting one-day leave on [Date] due to an urgent piece of work needing immediate attention.   Aware of potential inconvenience, and apologize for any caused.

I have taken the necessary steps to ensure my absence will have minimal impact on the team, and my work will be covered during my time off. Am available via phone and email should you need to reach me in an emergency. 

I assure you that I will be back to work the next day and catch up with any missed work as soon as possible.  Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Thanking you

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Sample 3 - One day leave application for Personal reasons .

[Employer/Supervisor],

Subject: Leave application for a day for personal reason

I would like to inform you that I will not be able to attend work on [date] due to personal reasons. I kindly request you to grant me a leave for one day.

Arrangements have been made for [Name of the substitute] to cover my responsibilities during my absence. If any further details or information are needed, please do not hesitate to let me know.

Acknowledging the short notice, I apologize for any inconvenience this may cause.  I assure you that I will be back at work as soon as possible and that my absence will not affect the performance of my duties.

Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Sincerely, [Your Name]  

A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

Sample 4 - One day leave application for festival in office:

Subject: Application for one day leave

Requesting one day's leave on [Date] for the religious observance of [Name of the festival]. This date is significant for a religious ceremony I must attend, which was recently confirmed. Apologies for the short notice.

I have arranged for [Name of the substitute] to cover my responsibilities while away. Please let me know if you require any further details or information.

Kindly approve a one-day leave of absence. Efforts will be made to ensure my absence does not inconvenience.

Thank you for your understanding, and I look forward to returning to work as soon as possible.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Sample 5 - One day leave application for a family function

Subject: Day leave application for family function

I request you to kindly grant me leave for a day on [Date] to attend a family function. This is an important event for my family, and I have to be present. 

Acknowledging the potential inconvenience, I apologize for any disruption caused. Rest assured, all necessary arrangements have been made to minimize the impact on the team and ensure coverage of my work during my absence.

I will be available by phone and email should you need to reach me in case of an emergency. I assure you that I shall be back to work the next day and catch up with any missed work as soon as possible. 

Requesting a one-day leave of absence. Your understanding in this matter is appreciated, and I await your favorable response.

11 Maternity Leave Application Formats to Make the Process Easier!

Sample 6 - One day leave application for an emergency

Subject: Leave application for emergency

This is to inform you that I am writing this letter to request for leave due to a family emergency. I will not be able to attend work on [date] as I need to attend to an urgent matter concerning my family.

I have arranged for [Name of substitute] to cover my responsibilities while I am away. Please let me know in case of any further details or information that you require.

Rest assured, this is an exceptional situation, and I am committed to ensuring that my absence does not impact the performance of my duties.

I am thankful to you for your understanding and support in this difficult time. I kindly request you to grant me the leave for the above-mentioned date.

Thank you for your time and consideration.

Sample 7 - One day casual leave application

Subject: Application for One-Day Casual Leave Dear [Manager's Name], I am writing to formally request a one-day leave of absence for [date]. Due to [brief reason for leave, e.g., personal commitments, family occasion, etc.], I need to take a day off to adequately address this matter. Understanding the importance of my responsibilities, I have ensured that all my tasks are current. Additionally, I have briefed [Colleague's Name] about my ongoing projects, and he has kindly agreed to oversee any urgent matters during my absence. Should you need to contact me for any immediate concerns, I will be available via email and phone. I appreciate your consideration of my request for this one-day casual leave and will await your approval. Please let me know if further details or adjustments are needed. Thank you for your understanding and support.

Final thoughts on one day leave application

Taking a day off can be beneficial in many ways, and submitting a one-day leave application is the best way to request permission for a single day of absence from work. 

It is essential to ensure that you know your company's leave policies and submit the application per those policies. It is also crucial to ensure that your application is polite and professional and includes all necessary information.

Please browse our other leave application formats to find the one best suits your needs. Taking a day off can benefit your mental and physical health, so make sure to take the time to relax and recharge.

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Leave application Questions? Answers.

• How to write a leave application
• Leave application for fever
• Leave application for urgent work
• Leave application for marriage
• Leave application for sick leave
• Leave application for office
• Leave application for maternity leave
• Leave application for school
• Leave application for half-day
• Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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Leave Application

Leave Application for School, College and Office

Leave Application For Office For Personal Reason

Post by Mita Maji

Hey, do you want to need a personal leave from your manager, boss, office or company? If your answer is YES, then you need to write the best leave application for office for personal reason .

Sometimes we have so many personal reasons that we can’t even mention them in our leave application. This is exactly why we write a personal leave application letter. Personal matters (which are personal) sickness, home affairs, marriage, or any type of operation.. require permission through your announcement and request for leave.

If you are open-minded, honest and sincere in your request most leave recipients will accept-especially if this is not a common reoccurrence -another “fake time off grab.” But they do have a right to be suspicious, in charge, and ask for some basic verification.

If you have some important personal work, you can write your own leave application letter by looking at more than 10+ sample leave letter for personal reason given below also here you will get the best sample of leave application mail for personal reasons. But keep in mind that the name, date, mobile number, email id given in the samples given below should be written as per your requirement.

Read Also-  Leave Application For Urgent Work

Sample Leave Letter For Personal Reason

To, [Designation], [Company/Organization Name], [Address], Date.

Subject: Leave application for office.

Dear Sir/Madam,

This is to inform you that I have to take a day off on ______ [Date] of this month for some personal reasons.

You can contact me on my number and email in case of questions or clarifications during the period. I shall be reachable on my mobile number and email. My person in charge, [person’s name, if any] will be handling my tasks in my absence.

I hope you will acknowledge my application and process the same as earliest as possible.

Yours Sincerely, [Name], [Contact Number], [Email ID].

Read Also-  Medical Leave Application For Employee

To, The HR Manager, [Company Name], [Place], Date.

Subject: Application for personal leave.

I would like to notify you that I am suffering from some important personal matters since I shall not be able to attend the office from _______ [Start Date] to _________ [End Date].

I am sure our team will handle everything exceptionally. if you have any doubts or queries about the current project please feel free to contact me on my personal mobile number and email ID.

I hope that you can realize my situation and approve of my leave application letter.

Thanking you in anticipation.

Yours Sincerely, [Your Name], [Your Job Position], [Employee ID No], [Contact Number], [Email ID].

Leave Application For Personal Reason

To, The Manager, [Company Name], [Company Address], Date.

Subject: Leave Application For Personal Reason.

With due respect, it is stated that I am working as an “_________” [Mention your designation] in this reputable organization/company.

I would like to request a leave of absence due to some personal reasons. At the moment, I can’t discuss the issue, but it has forced me to take time off from work from _________ (Start Date) to ________ (End Date).

I have no other option than to attend to it at the earliest. I have made all the necessary arrangements with my co-workers, who will cover for me until I return in a few day’s time.

Please contact me at the given mobile number or email Id in my absence at the workplace.

Thanking you.

Yours Faithfully, [Your Name], [Employee ID No], [Moblie Number], [Email ID].

One Day Leave Application For Office For Personal Reason

To, The Director, [Company Name], [Company Address], Date.

Subject: One-day leave application for personal reason.

I would like to inform you that I have an important personal work to do on __________ [Mention Date] and I will not be able to come office on the same mention day. I will rejoin my duty on ________ [Write your rejoin date] .

I have finished all the projects that I was working on at the present. I am available over call and email if required.

Therefore, kindly grant me leave for one day.

Yours Faithfully, [Signature], [Moblie Number], [Email ID].

10 Days Leave Application For Office For Personal Reason

To, The HR Manager, [Company Name], [Company Address], [Date].

Subject: Leave letter for personal reason.

Honorable Sir/Madam,

I would like to inform you that I am suffering from some important personal matters since I shall not be able to attend the office from ________ (Start Date) to ________ (End Date).

During this time, I can be contacted by phone or e-mail if my assistance is urgently needed. If you need any more information or have any query, please contact me at ____________ (Contact Number).

I would be obliged if you accept my leave application letter.

Yours Sincerely, [Signature], [Phone Number], [Email ID].

Leave Application Mail For Personal Reason

To, [Email ID].

Dear Mr./Mrs [Recipient’s Name],

I am writing this application letter to bring to your attention the unfortunate and unexpected passing away of my uncle today and my family needs me at this trying moment. I am not able to report to work today due to this sudden calamity.

I request you to grant me _______ [Start Date] to ______ [End Date] days of emergency leaves because of such circumstances. Please feel free to contact me for any clarification regarding the ongoing project.

I will be thankful to you for considering my application.

Yours Sincerely, [Your Name], [Contact Details].

Read Also: Leave Request Mail To Manager For Vacation

Leave Application Letter For Personal Reason

To, The HR Manager, [Company/Organization Name], [Company/Organization Address], Date.

Subject: Application letter for personal leave.

I am writing this letter to bring this to your notice that {I have to undergo a minor eye surgery – Mention your reason here} which is scheduled on next _____ [Date]. That’s why I will be unable to come to the office till ______ [Date] and will rejoin positively by ______ [Mention your joining date].

I am ensuring that all of my work for the week gets completed before I leave. If anything remains, you can contact me on my mobile no or email ID. I would be more than obliged if you accept my application and grant me leave for the above-mentioned dates.

Regards, [Your Name], [Contact Details].

Leave Mail To Manager For Personal Reason

To, [Recipient’s Email ID],

Subject: leave letter for personal reasons.

I am writing to request you for a leave of ______ [Write the total number of leave days] from _______ [Start Date] to ______ [End Date] since I have some personal issues. I will resume my duty from ______ [Mention your joining date].

Please let me know whether you require any further information or have any questions.

Hoping to receive a positive response from your side.

Yours Faithfully, [Name].

Leave Request Mail To Manager For One Day For Personal Reason

To, [Recipient’s Mail ID],

Subject: Leave for personal work.

Dear {Recipient’s Name},

With due respect, I am ________ [Your Name] and I am working as a _________ [Mention Your Designation] in your company. I am writing this mail to let you know that I need one day’s leave from the office due to some personal reason.

I have completed my remaining tasks for the day. I request you to please grant me 1 day’s leave. I hope you will consider my leave request.

Thank you in advance for your understanding.

Yours Sincerely, [Your Name], [Designation], [Other Contact Details].

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Leave Application for Personal Reason Format and Samples for Office, School and College

Table of Contents

Leave Application for Personal Reasons

Writing a leave application for personal reason might seem straightforward, but it’s important to get it right. Whether you’re applying for just one day leave or need an extended period , the way you present your request can make a big difference. This application is a formal way of letting your employer , school principal , or college administration know about your absence and the reasons behind it.

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Personal reasons can range from family emergencies , health issues , to needing a day for personal matters . The key is to convey your message clearly and respectfully. In an office setting , this might mean addressing your manager or boss directly, while in a school or college environment , you’d typically write to the principal or relevant authority.

The format of your leave application should be professional yet straightforward. It’s not just about stating your need for leave; it’s also about presenting it in a way that is understandable and justifiable. Remember, your application reflects your professionalism and respect for the institution’s or company’s policies.

Throughout this guide, we will explore various aspects of writing an effective leave application for personal reasons , including emergency situations , applications for one day , and how to address it to different authorities like your manager , boss , or school principal . We’ll provide sample letters and templates to help you craft your request clearly and respectfully, ensuring that your personal leave application is well-received and understood.

Letter Writing

How to Write a Personal Leave Application

Writing a personal leave application doesn’t have to be complicated. The key is to communicate your request clearly and respectfully. Whether you’re addressing your boss , manager , school principal , or college administration , a well-written application can make a significant difference. Here’s a simple guide to help you craft an effective personal leave application :

• Start with a Clear Subject Line : Your subject line should be straightforward, like “ Leave Application for Personal Reason “. This helps the recipient understand the purpose of your email or letter instantly.
• Formal Greeting : Begin with a formal salutation, such as “ Dear [Manager’s Name] ” or “ Respected Principal “. This shows respect and professionalism.
• State the Purpose of Your Leave : Clearly mention that you are writing to request a leave of absence for personal reasons . Be concise but provide enough detail to explain your situation. If you’re comfortable, briefly mention the nature of your personal reason .
• Specify the Dates : Clearly state the dates you will be absent. Whether it’s for one day , two days , or more, being specific helps in planning and minimizes confusion.
• Mention Any Work Plans : If applicable, especially in an office setting , briefly mention how your work will be managed in your absence. This could include delegating tasks to colleagues or completing work ahead of time.
• Request for Approval : Politely request approval for your leave. Phrases like “I kindly request approval for my leave” demonstrate respect and understanding of the formal process.
• Provide Contact Information : Even if you are on leave for personal reasons, it’s a good practice to leave a contact number or email where you can be reached in case of emergency or urgent matters.
• Closing and Signature : End your application with a formal closing, such as “ Sincerely ” or “ Regards ,” followed by your name and, if relevant, your position or class/section in a school or college context.

Remember, the tone of your application should be professional and respectful, regardless of whether it’s for an office , school , or college . Keep the language simple and to the point, focusing on the essential information without unnecessary details. This approach ensures your application is easy to understand and increases the likelihood of a favorable response.

How to Write Application

Format for Personal Leave Application

When it comes to writing a leave application for personal reasons , having a clear and simple format of leave application for personal reason is crucial. This ensures that your request is understood and processed smoothly. Here’s a basic personal leave application format to follow:

Date: Start by writing the current date at the top left corner of your application.

Recipient’s Details: Below the date, write the name and title of the person you are addressing the application to, such as your manager , boss , principal , or any other relevant authority. Include their position and the name of the organization or institution.

Subject Line: A brief and clear subject line like “ Leave Application for Personal Reason ” is essential. It immediately informs the recipient about the purpose of the letter or email.

Salutation: Open with a formal greeting such as “Dear [Recipient’s Name]” or “Respected [Title]”.

Introduction and Leave Request: Start the body of the application by introducing yourself (if necessary) and stating that you are writing to request a leave of absence for personal reasons . For instance, “I am writing to request a leave of absence for personal reasons.”

Specify the Duration: Clearly mention the start and end dates of your leave. Be specific about the number of days you will be absent.

Brief Explanation of the Reason: While maintaining your privacy, provide a brief explanation of your personal reason for taking leave. This is especially important if the leave is for an emergency or a sensitive matter .

Plan for Work Coverage (If Applicable): In a workplace setting, briefly outline how your responsibilities will be managed in your absence, if possible. This could include mentioning a colleague who will cover for you or how you will ensure your tasks are up to date.

Contact Information: Mention how you can be contacted during your leave if necessary.

Closing Statement: End with a polite statement requesting the approval of your leave, such as, “I would appreciate your understanding and approval of my leave request.”

Sign-Off: Conclude with a formal sign-off like “Sincerely” or “Regards,” followed by your full name. In a written letter, leave space for your signature above your typed name.

Contact Information at the End (Optional): Include your contact information, such as phone number or email address, under your name, especially if it is a physical letter.

This format provides a clear and respectful way to request personal leave . It’s adaptable for various settings, whether you are an employee , a student , or a teacher . Remember, the key is to be clear, concise, and professional in your approach.

Letter to Editor Format

Personal Leave Application Format for Email

When writing a personal leave application in an email format, it’s important to maintain professionalism while adapting to the email’s conventions. Here’s a format you can follow:

Email Subject Line: Start with a clear subject line. Example: “Leave Application for Personal Reason – [Your Name]”

Recipient’s Email Address: Address the email to your manager , HR department , or whoever is responsible for handling leave requests in your organization.

Salutation: Begin with a formal greeting like “Dear [Manager’s Name]” or “Hello [HR Department]”.

Introduction and Leave Request: In the first paragraph, state your reason for writing. Example: “I am writing to request a leave of absence for personal reasons.”

Specify Dates of Leave: Clearly mention the start and end dates of your leave. Be specific about the duration.

Brief Reason for Leave: Without divulging too much personal information, provide a brief reason for your leave. Example: “Due to personal reasons that require my attention…”

Work Coverage Plan: If applicable, briefly describe how your work will be managed during your absence. This could involve mentioning a colleague who will take over your duties or outlining the status of ongoing projects.

Contact Information While on Leave: Mention if you will be reachable during your leave and the best way to contact you in case of urgent matters.

Closing Request: Politely ask for your leave to be approved. Example: “I kindly request your approval for this leave.”

Formal Sign-Off: Conclude your email with a professional closing, such as “Best regards” or “Sincerely,” followed by your full name.

Your Position and Department (Optional): Below your name, include your job title and department, especially if your organization is large and not everyone might immediately recognize your name.

This format provides a professional and clear way to request personal leave in an email. It ensures that your message is well-received and understood by the recipient.

What to Include in Personal Leave Application

When preparing a personal leave application , including certain key elements is essential for clear communication and a higher likelihood of approval. Here’s what to incorporate:

• Personal leave request: Start with your name, position or class/grade (if you’re a student or teacher), and contact details. This helps the recipient identify who is making the request.
• Date: Include the current date at the top of the application, which indicates when the request was made.
• Recipient’s Information: Write the name and title of the person you’re addressing the application to, like your boss , manager , or school principal , along with their position and the organization’s name.
• Subject Line: A concise subject line, such as “Leave Application for Personal Reason”, immediately informs the recipient about the purpose of your letter or email.
• Salutation: Use a formal greeting like “Dear [Recipient’s Name]” or “Respected [Title]”.
• The Leave Request: Clearly state that you are requesting a leave of absence for personal reasons . Mention it’s for personal reasons and specify the dates you will be away.
• Reason for Leave: Provide a brief explanation of why you need the leave. You don’t have to divulge private details, but giving context can be helpful, especially in emergencies.
• Work Coverage Plan (If Applicable): If you’re in a work environment, outline how your responsibilities will be handled in your absence. Mention if a colleague will cover for you or if you have prepared in advance to ensure smooth operations.
• Contact Information: It’s helpful to include how you can be reached during your leave, should any urgent issues or questions arise.
• Closing Request: Politely request approval for your leave. A simple line like, “I kindly request your understanding and approval for my leave application” works well.
• Formal Closing: End with “Sincerely” or “Regards,” followed by your name. In a physical letter, leave space for your signature.
• Additional Contact Details (Optional): At the end of the letter, especially if it’s a physical copy, you might include your phone number or email address for easy reference.

Remember, the key to a successful personal leave application lies in its clarity, professionalism, and respectfulness. Your aim is to communicate your need effectively while showing consideration for the recipient’s time and the impact of your absence

Personal Leave Application Samples

Here are sample leave letter for personal reason for office, school, college.

Leave Application for Personal Reason

Subject: Leave Application for Personal Reason

Date: 16th November 2023

To, Amit Verma Team Leader Infosys Technologies, Bangalore

Dear Mr. Verma,

I am writing to formally request a leave of absence due to personal reasons. I would like to avail this leave from 20th November 2023 to 24th November 2023.

During my absence, I have arranged for Priya Singh, my colleague, to manage any urgent tasks related to my projects. Although I will be on leave, I will remain accessible via email for any critical issues that need my attention.

I appreciate your understanding and support in this matter and request your approval for my leave application.

Thank you for considering my request.

Rahul Kumar Software Developer [email protected]

One Day Leave Application for Personal Reason

To, Ms. Anjali Mehta HR Manager TCS, Mumbai

Subject: One Day Leave Application for Personal Reason

Dear Ms. Mehta,

I am writing to request a one-day leave on 18th November 2023 due to personal reasons that require my immediate attention. I will ensure that all my tasks are up to date before this date.

I will be available on my phone for any urgent queries and will resume work on 19th November 2023.

Thank you for your understanding.

Sincerely, Deepak Sharma Systems Analyst [email protected]

Also Check: One Day Leave Application

Half Day Leave Application for Personal Reason

Date: November 16, 2023

To, Manish Kumar Department Head Reliance Industries, Delhi

Subject: Half Day Leave Application for Personal Reason

Dear Mr. Kumar,

I am writing to request a half-day leave on 19th November 2023 for personal reasons. I will be available to work in the morning and plan to leave after lunch, around 1 PM.

I have delegated my afternoon responsibilities to my colleague, Sunita Roy.

Thank you for your consideration.

Sincerely, Priya Gupta Marketing Executive [email protected]

Also Check: Half Day Leave Application

10 Days Leave Application for Office for Personal Reason

To, Vijay Patil General Manager Wipro Technologies, Hyderabad

Subject: 10 Days Leave Application for Personal Reason

Dear Mr. Patil,

I am writing to request a 10-day leave from November 20th to November 30th, 2023, for personal reasons. I have arranged for my team member, Rohan Das, to cover my responsibilities during this period.

I will ensure all my current projects are up-to-date before my leave starts and will be reachable via email for any urgent matters.

I appreciate your understanding and support.

Sincerely, Aarti Singh Project Manager [email protected]

Also Check: 5 Days Leave Application

Application for Leave in College for Personal Reason

To, Dr. K. Srinivasan Principal St. Joseph’s College, Bengaluru

Subject: Application for Leave for Personal Reason

Respected Sir,

I, Rahul Menon, a student of B.A. Psychology (2nd Year), kindly request leave for personal reasons on November 19th, 2023. I assure you that I will catch up with any missed lectures and assignments promptly upon my return.

I hope for your understanding and approval of my leave application.

Sincerely, Rahul Menon B.A. Psychology, 2nd Year [email protected]

Also Check: Leave Application for College

Leave Application Mail for Personal Reason

Subject: Leave Application for Personal Reason – Smita Desai

Dear Mr. Shah,

I am writing to request leave for personal reasons from November 25th to November 27th, 2023. I have ensured that all my deliverables are on schedule and have briefed my colleague, Neeraj, to handle any immediate concerns in my absence.

I will be checking emails intermittently for any urgent issues.

Thank you for your understanding and cooperation.

Best regards, Smita Desai Content Developer [email protected]

Leave Application for Personal Reason to Principal

To, Mrs. Lakshmi Iyer Principal Greenfield Public School, Chennai

Respected Madam,

I, Arjun Reddy, a student of Class 10th, Section A, humbly request a leave of absence for personal reasons on November 21st, 2023. I assure you that I will make up for any missed lessons and homework.

I request your kind approval of my leave.

Yours sincerely, Arjun Reddy Class 10, Section A

Leave Application for Personal Reason in Office

To, Rajesh Singh Operations Manager Infosys, Pune

Dear Mr. Singh,

I am writing to request a leave of absence for personal reasons on November 22nd, 2023. I have coordinated with my colleague, Meena, to ensure that all my responsibilities are covered during my absence.

Sincerely, Karan Patel IT Consultant [email protected]

Also Check: Leave Application for Office

Leave Application for Personal Reason in School

To, Mr. Suresh Rao Headmaster Lotus Valley School, Kolkata

I, Neha Agarwal, of Class 8B, kindly request leave for personal reasons on November 23rd, 2023. I will ensure to catch up on any missed work and assignments.

Yours sincerely, Neha Agarwal Class 8B

Also Check: Application for School Leaving Certificate

Leave Application for Personal Reason to Principal by Teacher

To, Mr. Anil Kumar Principal Sunrise International School, New Delhi

I, Shalini Gupta, a teacher in the Mathematics Department, kindly request a leave of absence for personal reasons from November 24th to November 26th, 2023. During my absence, Mrs. Reena Joshi has agreed to cover my classes.

I appreciate your understanding and support in this matter.

Sincerely, Shalini Gupta Mathematics Department

Also Check: Leave Application for Teacher to Principal

Mistakes to Avoid While Writing a Leave letter for Personal Matters

Writing a leave letter for personal matters is a crucial task where small mistakes can impact the perception of your professionalism and even the approval of your leave. To ensure your letter is effective and well-received, here are common mistakes to avoid:

• Being Too Vague or Overly Detailed : Striking the right balance in explaining your reason for leave is important. Avoid being too vague, as this might lead to misunderstandings or a lack of empathy. Conversely, oversharing personal details is unnecessary and may be uncomfortable for both you and the recipient.
• Ignoring the Format : Not adhering to a proper format can make your letter look unprofessional. Always include essential elements like date, recipient’s details, a clear subject line, and a formal salutation.
• Incorrect Recipient Details : Addressing the letter to the wrong person or misspelling their name shows a lack of attention to detail. Double-check the recipient’s name, title, and address.
• Lack of Clarity on Dates : Failing to specify the exact dates of your leave can cause scheduling problems. Clearly mention the start and end dates of your absence.
• Forgetting to Discuss Work Coverage : In a professional setting, not mentioning how your responsibilities will be managed in your absence can be a significant oversight. Briefly outline your plan for work coverage.
• Using Casual or Inappropriate Language : Maintain a professional and respectful tone throughout the letter. Avoid using slang, overly casual language, or emotional pleas.
• Neglecting to Proofread : Spelling errors, grammatical mistakes, and typos can detract from the professionalism of your letter. Always proofread your letter before sending it.
• Not Offering a Contact Method : While you’re on leave for personal reasons, it’s courteous to provide a way to reach you in case of emergencies or urgent issues.
• Being Demanding or Apologetic : Avoid sounding either too apologetic or too demanding. State your request confidently but politely.
• Delaying the Request : Submitting your leave application at the last minute, except in emergencies, can inconvenience your team or employer. Plan ahead and submit your request in a timely manner.
• Ignoring Company Policy : Every organization has its own leave policies. Failing to acknowledge or follow these can lead to your request being denied.

By avoiding these mistakes, your leave letter for personal matters will be more likely to be received positively, reflecting your professionalism and consideration for the recipient.

Reasons to Use for Leave Application for Personal Reason

When drafting a leave application for personal reasons , it’s essential to provide a clear and legitimate reason for your leave. Here are some common reasons that you can use:

• Family Emergency: A sudden family crisis, such as a medical emergency or an urgent family matter, may require your immediate attention and necessitate your leave.
• Health Issues: If you are experiencing health problems that require medical attention or recovery time, this is a valid reason for personal leave.
• Mental Health: Mental health is as important as physical health. If you need time off to manage stress, anxiety, or other mental health concerns, it’s a valid reason for personal leave.
• Personal Appointments: Sometimes, you may need time off for essential personal appointments like medical check-ups, dental visits, or legal consultations.
• Family Matters: Personal leave can be requested for significant family events, such as weddings, funerals, or important family gatherings that you cannot miss.
• Educational Pursuits: If you are a student, you might need personal leave to attend educational workshops, seminars, or exams that are not part of your regular curriculum.
• Relocation: Moving to a new residence or city may require you to take personal leave to handle the logistics and settle in.
• Personal Development: Personal leave can also be requested for self-improvement purposes, such as attending a training course or pursuing a hobby or passion project.
• Legal Obligations: If you are summoned for jury duty or required to fulfill other legal obligations, this is a valid reason for personal leave.
• Childcare: If you are a parent or caregiver, you may need personal leave to attend to the care of a sick child, arrange childcare, or address unexpected family needs.
• Emergency Situations: Unforeseen emergencies, such as a natural disaster or a sudden home-related crisis, may necessitate personal leave.
• Bereavement: In the event of the death of a close family member or friend, you can request personal leave to mourn and attend funeral or memorial services.

When using one of these reasons in your leave application, it’s important to provide sufficient information without disclosing overly personal details. Be clear and concise in explaining the situation to ensure your request is understood and considered by the recipient.

FAQs on Leave Application for Personal Reasons

What do personal reasons include.

Personal reasons can encompass a range of situations like family emergencies, health issues, attending to personal matters, or needing a mental health break. They are reasons that require your attention outside of professional or academic responsibilities.

How do you say personal reasons professionally?

Professionally, you can phrase personal reasons as due to personal commitments or owing to personal circumstances that require my attention. This keeps the explanation respectful and discreet.

How do I apply for leave for some personal reason in school?

To apply for leave for a personal reason in school, write a letter or email to your principal or teacher. Clearly state the date, the reason for your leave in a respectful manner, and the duration of the absence.

What are the personal circumstances for leave?

Personal circumstances for leave can include situations like a family member's illness, personal health issues, important personal appointments, or any situation that demands your presence and cannot be postponed.

How do you write a reason for leave?

When writing a reason for leave, be clear and concise. Explain your situation in a way that conveys the necessity of the leave without going into unnecessary details, especially in a professional context.

How do I request leave due to personal reasons?

Request leave due to personal reasons by writing a formal letter or email to your employer or school authority. Mention the dates you need off, briefly explain your personal reasons, and assure them of your work plan during your absence.

Is personal reasons a good excuse for work?

Personal reasons are generally considered a valid excuse for work as long as they are genuine and communicated appropriately. It’s important to respect workplace policies and procedures when requesting leave for personal reasons.

How can I write a leave application for personal reason?

Write a leave application for a personal reason by starting with a formal greeting, stating the purpose of your application, mentioning the dates of your leave, briefly explaining your reason, and providing a plan for your absence if necessary. End with a polite request for approval.

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