thesis cover material

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Do you need your thesis bound, thesis & dissertation binding.

Trust your thesis binding to QBS, a company that reveres education, and the work you have achieved! Our pricing is reasonable. We know you’ve just spent a bundle on your education! We have been helping graduate students preserve their thesis work for years. It’s simple. Whether you want a soft cover or a hard cover -- both are available. We follow the instructions of the school you attend. We use all types of materials, including cloth, paper and leather. If your school no longer requires you to print and bind your dissertation . . . have it bound beautifully for yourself!

Download our Thesis Binding Information Flyer.

Hard Cover Value Pricing Our value pricing for hard cover thesis binding is $55 per book.

Includes hard cover, we use imitation leather

Choose from many colors, including black, navy, medium blue, brown, green and burgundy

With gold or silver foil stamping on spine and front cover

Soft Cover Value Pricing Our value pricing for soft cover thesis binding is $40 per book.

Includes soft cover, we supply the cover stock

Choose black or white cover

Printing Services

QBS also provides printing services on a variety of paper stocks. The prices are as follows:

25% cotton with watermark:        $.45 b/w  $.60 for color

24# bond copy paper:                $.30 b/w  $.40 color

100% cotton with watermark:      $.55 b/w  $.75 for color

Turn around is usually 3 weeks.

If you need your theses sooner, rush charges may apply depending on our schedule:

5 to 10 days: an additional $20 per book

4 days or less: an additional $50 per book

"My bound dissertation books arrived today, and you did an amazing job. It looks excellent. I am so thrilled and happy. I will definitely use your services again (going back to school) and I have forwarded information to my other college cohorts. Thank you so much."  B.

Step 1: Fill Out the Order Form Download our PDF Thesis Order Form Important: If you have difficulty filling out our order form via the PDF, please print the PDF form and fill it out. Scan and email to [email protected] or fax it to (716) 883-1598. Step 2: Upload Your Files Upload your files to our secure WeTransfer FTP (file transfer protocol) site.

https://qualitybindery.wetransfer.com/ Step 3: We Email Your Price Confirmation Step 4: PayPal Payment

Send payment directly from your PayPal account using our PayPal email address: [email protected] Step 5: Delivery Options

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We ship per your instructions on your order form.

For more information call (888) 883-1266 toll-free or (716) 883-5185. We are here to congratulate you and to help you with this next exciting step in your career!

Order Form & How to Order

Here is an example of one of Quality Bindery Services' great Buffalo, New York customers -- D'Youville College.

D'Youville graduates, c lick the below image to download your college's order form. Others use the form in Step 1. 

Does your educational institution no longer require printed and bound theses?  They just put it online.

We think all of the work you completed to get your doctorate degree deserves a place on your bookshelf. It serves as part of your life legacy and can be handed down to your family's future generations.

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Printing and binding a thesis: your ultimate guide

You have finally completed your thesis . It has been a long process of getting your bachelor’s thesis or other college paper to completion. Before you can submit it, high-quality printing and binding is essential. Any student has two concerns when it comes to printing and binding their thesis:

• What is the best way for printing and binding my thesis?
• Which is the best place to have my thesis printed and bonded?

Here is a detailed guideline on salient issues to keep in mind when going about printing and binding your thesis .

What is the best way for printing and binding your thesis?

Most students have never printed and bound any research paper before their thesis paper. Therefore, it may be a difficult task selecting the ideal printing and binding configurations. This article provides all the information you need for printing and binding a thesis.

What issues do I have to keep in mind when printing a thesis?

Some of the questions that are in the minds of students when it comes to printing their papers include:

• Do I print in colour or just black and white?
• Which is the right kind of paper
• Where do I get the best deal so that I can print at a reasonable price?

We have compiled some guidelines on printing a thesis to make it easier for you.

What issues do you have to watch out when binding your thesis?

Most students just think about the ‘how’ to go about binding as they do not know the best type of binding to pick for the thesis. Your choice depends on the type of thesis. A paper that requires extensive research and work, such as research paper may require better binding than your regular term paper that takes just a fraction of the time.

The weight of these papers also differs. Your term paper counts just a small percentage of your final mark where your thesis, whether masters, bachelors or a research paper takes the higher percentage.

Keep in mind: printing and binding your thesis is a very important thing. You should find a appropriate binding to make your dissertation worthy and unique. Here, a simple spiral binder may not be the best choice. It is best to go for leather book binding as it is sturdy and looks worthy of a major paper.

Essentially, the choice of the binding to use depends on the type of college paper that you would like to submit.

Most tertiary institutions have specific requirements when it comes to the type of binding to pick. Therefore, check with your institution, whether there any regulations on printing and binding your paper.

What is the right binding for my paper?

There are several options out there for your binding. We shall explain each to make it easier for you to make a choice.

Printing and binding your thesis with the leather book binding

Our recommendation for important papers: thesis printing and binding with the high-quality leather book binding . The leather-look gives your thesis a solid look, which is classy and professional-looking. When you decide to use BachelorPrint, you are given a wide choice of customized options that include a bookmark, custom embossing and corner protectors to have a superb look for your thesis.

Recommendations:

Leather book binding works great for your final papers such as

• Research Paper
• Bachelor thesis
• Dissertation
• Master’s thesis

Thermal binding as a classic way for printing and binding your thesis

Thermal binding is the most versatile type of binding. Its cover is transparent, thereby allowing you to show the title of your thesis right on the cover. Besides, it comes with a leather-like back cover and you get to choose the colour of the cover. A very good way for printing and binding your thesis.

Recommendation :

Thermal binding works great for smaller research papers. It is also ideal for situations where you need various print-outs of the paper.

The softcover as the most flexible way for printing and binding your thesis

If you would like to have a final paper that looks creative and stands out, consider going for the softcover. This is because it allows you to design the cover in the way you want. There is a wide choice of pictures, fonts and logos available when you need to go wild with your designs, especially if you are quite creative. However, ensure that your paper does not get too cluttered with creative pieces. You are interested in printing and binding your thesis, not a comic – it has to look serious and professional.

Recommendation:

The cheapest way for printing and binding your thesis: the spiral binding

Spiral binding is the simplest binding method and the sleekest. It has similarity to the thermal binding in that you have a transparent front cover and a leather-like back cover with several colour choices. However, unlike other binding types where your pages are glued together, in this case, your papers are held together by spirals. You have a choice of metal or plastic spirals if you decide for printing and binding your thesis with the spiral binding.

Spiral biding works well for small research papers like the term papers. It is not recommended for important, large final papers such as research papers and dissertations.

A quick look at binding methods

We have tabulated the information above about various types of binding to help you determine which would be the best way for printing and binding your thesis.

Where can I get thesis printing and binding services?

We have researched so that you find it easy when going about printing and binding your thesis. We would also like you to know where to get the best quality service. You can consider going to an online printing provider. This allows you to make an order from home, which saves you some time. Even when you are making online orders, it is important that you research on the providers that can offer quality service. In our research, we found one online printer that stood out from many others.

BachelorPrint is your choice thesis printing and binding provider. This authoritative online printing provider offers you several high-quality binding selections. They also have a free express shipping service that ensures that you have your paper soon after it has been printed.

Here are some of the benefits offered

• There is free express shipping to all customers
• There is a 3D preview function where you look at the inside and outside of your thesis in the selected binding using this function on their website.
• They offer high-quality papers at reasonable prices

Ensure everything goes right in your thesis printing and binding

Writing a good thesis takes much time and effort. We guarantee that these tips shared above on Master’s thesis, term paper or dissertation printing and binding , your paper should get ready without any hiccups.

You are the one to determine where your papers will be printed. There is a choice of going to a copy shop or making an order online. However, if you would like to simplify the process of printing and binding your thesis and go for a high-quality paper and a smooth printing and binding process for your final paper, go for BachelorPrint. They have set up a user-friendly online print shop that not only allows you to put together your final thesis but also see how it looks like before it is completed. These are a few reasons why we recommend their services.

We wish you all the best as you complete your thesis!

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Thesis and Dissertations

How to order your thesis.

Congratulations on your academic achievement!

If you have a PDF of your dissertation and would like us to copy and bind it, select this link: Online Thesis Order Form . This will take you to our convenient automated online ordering system where you can place your order, select the delivery method and make payment in a few easy steps. Major credit cards and University  procurement cards are accepted. If you are submitting a bulk order with multiple thesis or dissertations, please contact us directly at  [email protected]  and we will provide instructions for submitting your bulk order.

Should you have any additional questions or would like to discuss your requirements with us further; you can contact us at (510) 207-2856. We are open Monday through Friday from 7:00 AM to 3:00 PM.

For information about our location, follow  this link .

Thesis and Dissertation Styles

We offer three styles of thesis hardcover binding. Traditional colors for the cover material are Navy Blue or Black. Cover lettering (including the UC Seal when Style 3 is selected) is printed UC Gold, white, or black.

Thank you for your interest in our services. We look forward to working with you. RETURN POLICY: The UC Library Bindery is a department of the University of California.  The return policy is that all sales are final and there is no cash refund. Defective bindings must be reported to the operation within 30 days of shipment to be considered for replacement.  

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Cover Materials

Wert Bookbinding offers many different material options for covering your books. Depending on the look you are going for and your budget we're sure to have something that is perfect for you. If you don't see exactly what you are looking for just give us a call and we likely have the cover material you are looking for in stock or we can get it quickly for you to be used in your project!

Buckram (F-grade)

Click on any image for a fine detail  i mage.

Bookcloth (C-1 grade)

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Bookcloth (B-grade)

Summit (C-1 grade)

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Leatherette (10 point)

* Special order only and available for orders of 50 volumes or larger.

Iris (Natural finish cloth)

Sturdite (Imitation Leather), Genuine Leather and Bonded Leather

• Available in medium to dark colors.
• light, medium, and heavy grains.

Many other cloth, leatherette and leather cover materials are also available.

Hours of Operation: Mon-Fri 8:00 AM to 4:30 PM EST

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At DB Bookbinders, we are proud to offer professional buckram thesis binding services. Buckram is a highly durable and long-lasting book cloth that is perfect for those who require a cover that can withstand heavy use. The material is woven, with a subtle sheen, and coated with a wipe-able surface that makes it easy to clean.

Our selection of buckram colors is extensive and we can also order more colors as needed. This wide range of colors allows you to match your thesis cover to your university or personal preferences. Universities and libraries prefer buckram as it offers superior protection against wear and tear, making it an ideal choice for thesis binding.

Let us help you to make your thesis look professional and well-bound. Choose from our range of colors and place your order today. Trust in DB Bookbinders to deliver a high-quality thesis binding that will stand the test of time.

At DB Bookbinders, we understand that many of our clients require professional thesis binding services, regardless of their location. That’s why we are pleased to offer international shipping for our buckram thesis binding services. Whether you’re located in, the United States , the United Kingdom , Canada, Australia or anywhere else in the world, you can trust us to deliver your beautifully bound thesis to you in a timely and secure manner.

When you place your order, our team will work with you to coordinate all the necessary shipping and handling arrangements. We will keep you informed every step of the way, from the time your thesis is received to the moment it is delivered to your doorstep. We are committed to ensuring that your thesis arrives in the same pristine condition as it left our workshop.

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Fabric Hard Cover Binding

• Print ONLY the pages you want in color to save money!
• Multiple fabric and leather options
• Regular Paper choices include 20lb Bond, 60lb Bond
• Cotton paper choices include 25% Cotton, 100% Cotton
• Coated paper choices 80lb Gloss and 80lb Matte
• All prints on Coated paper charged at low color rate

• Print your document yourself and mail it to us for binding

Click swatches below to view sample books:

Levant finish imitation leather fabrics.

click for full-size book

Buckram Fabrics

Spanish finish imitation leather fabrics, aggie maroon, cowhide leather.

Thesis or Dissertation Cover Page: How to create it?

If you are a higher education student, you will certainly need to write one or more theses during your academic journey. The thesis or dissertation cover page is the first point of contact with your reviewer. It catches their attention and encourages them to delve deeper into your thesis .

Discover in our complete guide the steps to create a beautiful thesis or dissertation cover page . Also, explore several examples of thesis or dissertation cover pages to inspire you in creating your own!

Table of Contents What is a Thesis or Dissertation Cover Page? Why is the Thesis or Dissertation Cover Page So Important? How to Create the Cover Page for Your Thesis or Dissertation? Templates and Other Examples of Thesis or Dissertation Cover Pages 📌 FAQ

What is a Thesis or Dissertation Cover Page?

The thesis or dissertation cover page is the title page.

It is the first visual point of contact you have with your reader or reviewer.

Paying attention to the thesis or dissertation cover page is important as it helps c apture the reader's attention and generate interest. It plays a crucial role in the overall presentation of the work and gives the first impression of the thesis or dissertation.

The cover page also provides important information to the examiner: title of the thesis or dissertation, author's name, academic institution, academic year, etc.

Why is the Thesis or Dissertation Cover Page So Important?

The thesis or dissertation cover page gives a first impression , whether good or bad, to the reader. Taking care of the cover page helps to present a professional image of your thesis or dissertation.

Indeed, the thesis or dissertation cover page or title page serves as the gateway to your research . It should reflect the seriousness and quality of your work.

For your thesis or dissertation, choose a well-designed and attractive cover page to quickly engage your reader.

How to Create the Cover Page for Your Thesis or Dissertation?

Explore different sources for inspiration.

Before starting the creation of your thesis or dissertation cover page, we recommend doing some research to find inspiration and gather ideas for your title page .

To assist you in your search for inspiration, we have prepared an example of a thesis or dissertation cover page for you (example in french):

Other Examples of Thesis or Dissertation Cover Pages to Explore: Thesis Cover Page - Master in Computer Science - Software Development Engineering (SDE) Thesis Cover Page - Bachelor’s in Biological Engineering

Finding the Right Software for Creating Your Thesis or Dissertation Cover Page

There are several tools available to help you create your thesis or dissertation cover page . The most commonly used tools by students are:

• Word: A simple tool for creation with features to effectively structure and format your cover page.
• Google Docs: Similar to Word, it offers real-time collaboration and online accessibility for a basic but functional creation.
• Canva: A user-friendly tool with numerous templates and customization options, ideal for creating an attractive and professional design without advanced graphic skills.
• Adobe Photoshop: A powerful tool for advanced graphic creation, allowing for sophisticated cover page designs with unlimited design options for experienced users.

List the Key Elements to Include on Your Thesis or Dissertation Cover Page

Several elements must be included on your thesis or dissertation cover page to convey the necessary information to your reader or reviewer.  

Here is a comprehensive list of elements we recommend incorporating into your cover page:

• Institution Logo.
• Thesis Title.
• Author’s Name.
• Institution Name.
• Department or Faculty Name.
• Thesis Advisor’s Name.
• Degree Program.
• Field of Study or Program Mention (e.g., Master in Human Resource Management or Bachelor in Marketing and Communication).
• Academic Year.

Create the Perfect Thesis or Dissertation Cover Page by Following These 4 Steps

Step 1: gather essential information.

Ensure that you include all the necessary elements such as: the thesis or dissertation title, your name, the name of the academic institution, the department or faculty, the name of your thesis advisor, the academic year, the degree program, the institution's logo, and the mention of your field of study or program.  

Step 2: Structure the Layout

Organize the information in a clear and readable manner . Use distinct sections for each element, making sure that the title is prominently displayed, usually at the center of the page. Place your name and your thesis advisor’s name lower down, followed by other important information.

Step 3: Refine the Visual Presentation

Use a simple and professional font , such as Times New Roman, Arial, or Calibri. Play with font sizes to create a hierarchy of information, for example, by making the title larger and bold . Ensure that the layout is clean and balanced, with appropriate margins.  

Step 4: Review and Validate

Carefully proofread the cover page to avoid any typographical or informational errors . Check that all required elements are present and correctly placed. Don't hesitate to seek feedback from your thesis advisor or peers to obtain constructive comments.

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With Compilatio Studium, make sure to cite all your sources and submit quality assignments, compliant with academic requirements . This way, you can easily avoid plagiarism penalties and prove the integrity of your work .

Templates and Other Examples of Thesis or Dissertation Cover Pages

To create the cover page for your thesis or dissertation, you can use design tools such as Word or Canva to craft your own design.

You can also find inspiration from examples and templates available online . Here are a few:

• 1000 Thesis or Internship Report Cover Page Templates - Canva
• Cover Page Template for Engineering Thesis

What font size is recommended for a thesis or dissertation cover page?

It is recommended to use a font size between 18 and 20 points for the body text of the cover page. The thesis or dissertation title can be larger, around 30 to 32 points, to make it stand out.

What font should you choose for the thesis or dissertation cover page?

Fonts that offer clear and professional readability are preferred for the cover page. Common choices include sans-serif fonts like Arial, Calibri, or Helvetica, and serif fonts like Times New Roman or Georgia.

What are the common mistakes to avoid on a thesis or dissertation cover page?

Common mistakes to avoid include spelling and typographical errors, incomplete or incorrect information, and a cluttered layout. Avoid using decorative or hard-to-read fonts. Ensure that all required elements are present and correctly placed, and check the visual consistency of your cover page.

What is the difference between the cover, cover page, and title page of a thesis or dissertation?

The cover is the outermost visible page when the thesis or dissertation is closed, often rigid and decorative, containing the thesis title and the author’s name. It is optional. The cover page is the first internal page that presents all essential information such as the title, author’s name, and academic details. The title page is often used synonymously with the cover page.

In summary, the cover page of a thesis or dissertation is a crucial element of your final deliverable as it constitutes the first visual contact with your examiner.

It is therefore important to refine this page to make a good first impression and spark the reader's curiosity.

Remember to check for plagiarism in your thesis or dissertation to avoid penalties. We recommend using a plagiarism checker to identify poorly referenced sources and include them in your bibliography.

Discover more practical guides for your thesis: How to Write a Thesis Introduction - Compilatio How to Write Thesis or Dissertation Acknowledgements? How to Write a University Thesis step by step? - Compilatio   Other sources to consult: How to Create a Cover Page for an Internship Report? - Compilatio How to Create a Cover Page in Microsoft Word (Built-In & Custom) - Youtube video

Note: This informative article was written in part with the help of ChatGPT. The AI-generated content has been reworked to check the veracity of the information, verify the relevance of the instructions and add clarifications.

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• Thesis & Dissertation Title Page | Free Templates & Examples

Thesis & Dissertation Title Page | Free Templates & Examples

Published on May 19, 2022 by Tegan George . Revised on July 18, 2023.

The title page (or cover page) of your thesis , dissertation , or research paper should contain all the key information about your document. It usually includes:

• Dissertation or thesis title
• The type of document (e.g., dissertation, research paper)
• The department and institution
• The degree program (e.g., Master of Arts)
• The date of submission

It sometimes also includes your dissertation topic or field of study, your student number, your supervisor’s name, and your university’s logo.

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Table of contents

Title page format, title page templates, title page example, other interesting articles, frequently asked questions.

Your department will usually tell you exactly what should be included on your title page and how it should be formatted. Be sure to check whether there are specific guidelines for margins, spacing, and font size.

Title pages for APA and MLA style

The format of your title page can also depend on the citation style you’re using. There may be guidelines in regards to alignment, page numbering, and mandatory elements.

• MLA guidelines for formatting the title page
• APA guidelines for formatting the title page

Prevent plagiarism. Run a free check.

We’ve created a few templates to help you design the title page for your thesis, dissertation, or research paper. You can download them in the format of your choice by clicking on the corresponding button.

Research paper Google Doc

Dissertation Google Doc

Thesis Google Doc

A typical example of a thesis title page looks like this:

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See an example

The title page of your thesis or dissertation should include your name, department, institution, degree program, and submission date.

Usually, no title page is needed in an MLA paper . A header is generally included at the top of the first page instead. The exceptions are when:

• Your instructor requires one, or
• Your paper is a group project

In those cases, you should use a title page instead of a header, listing the same information but on a separate page.

The title page of your thesis or dissertation goes first, before all other content or lists that you may choose to include.

In most styles, the title page is used purely to provide information and doesn’t include any images. Ask your supervisor if you are allowed to include an image on the title page before doing so. If you do decide to include one, make sure to check whether you need permission from the creator of the image.

Include a note directly beneath the image acknowledging where it comes from, beginning with the word “ Note .” (italicized and followed by a period). Include a citation and copyright attribution . Don’t title, number, or label the image as a figure , since it doesn’t appear in your main text.

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If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

George, T. (2023, July 18). Thesis & Dissertation Title Page | Free Templates & Examples. Scribbr. Retrieved August 29, 2024, from https://www.scribbr.com/dissertation/title-page/

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Format, bind and submit your thesis: general guidance

You no longer need to submit a physical copy of your thesis. Please refer directly to the “Submit Your Thesis” section below.

This information is for research students submitting a thesis for assessment. It tells you how to:

• format your thesis
• submit your thesis
• bind your thesis (if applicable) 
• submit the final copy of your thesis

There are different requirements for students of fine arts, design, architecture or town planning.

Find out more about these requirements

Format your thesis

UCL theses should be submitted in a specific format, this applies to both the viva and final copies of your thesis. 

View the thesis checklist

Presentation

In the electronic version of your thesis, hyperlinks (including DOIs) should be functional and resolve to the correct webpage.

We would recommend using Arial or Helvetica fonts, at a size of no less than 12.

Find out more about the accessibility guidelines

If printed, please present your thesis in a permanent and legible format.

Illustrations should be permanently mounted on A4 size paper and bound in with the thesis; you may not use sellotape or similar materials.

A4 size paper (210 x 297 mm) should be used. Plain white paper must be used, of good quality and of sufficient opacity for normal reading. Both sides of the paper may be used.

Both sides of the paper may be used.

Margins at the binding edge must not be less than 40 mm (1.5 inches) and other margins not less than 20 mm (.75 inches). Double or one-and-a-half spacing should be used in typescripts, except for indented quotations or footnotes where single spacing may be used.

All pages must be numbered in one continuous sequence, i.e. from the title page of the first volume to the last page of type, in Arabic numerals from 1 onwards. This sequence must include everything bound in the volume, including maps, diagrams, blank pages, etc. Any material which cannot be bound in with the text must be placed in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis (see Illustrative material ).

The title page must bear the following:

• the officially-approved title of the thesis
• the candidates full name as registered
• the institution name 'UCL'
• the degree for which the thesis is submitted

The title page should be followed by a signed declaration that the work presented in the thesis is the candidate’s own e.g.

‘I, [full name] confirm that the work presented in this thesis is my own. Where information has been derived from other sources, I confirm that this has been indicated in the thesis.'

Please see the section below entitled ‘Inclusion of published works in doctoral theses’ for more information about how to indicate when you have re-used material that you have previously published.

The signed declaration should be followed by an abstract consisting of no more than 300 words.

Impact Statement

The abstract should be followed by an impact statement consisting of no more than 500 words. For further information on the content of the Impact Statement, please see the Impact Statement Guidance Notes for Research Students and Supervisors on the Doctoral School's website. 

Find out more about the Impact Statement

Inclusion of published works in doctoral theses

If you have included any work in your thesis that you have published (e.g. in a journal) previously, then you will need to insert a completed copy of the UCL Research Paper Declaration Form into your thesis after the Impact Statement. The form, and information about how to complete it is available on the Doctoral School’s website.

Find out more about the UCL Research Paper Declaration Form

Table of contents

In each copy of the thesis the abstract should be followed by a full table of contents (including any material not bound in) and a list of tables, photographs and any other materials. It is good practice to use bookmarking within the PDF of the thesis in electronic form to allow readers to jump to the relevant section, figure, table etc. from the table of contents.

Illustrative material

Illustrative material may be submitted on a CD-ROM. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.

Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.

Submit your thesis

Viva copies.

You must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this. 

Find out more on how to submit via the UCL OneDrive

We will check your status and if your examiners have been appointed we will forward the thesis directly to them. They will then be able to download the copy of your thesis to prepare for your exam. 

If, following your submission, an examiner requests a hard copy of the thesis, you or your supervisor will need to arrange for this to be printed. Your supervisor or department can arrange for this to be sent directly to the examiner at their preferred postal address, or it can be handed to the  Student Enquiries Centre  during their walk-in operational hours. If submitted to the Student Enquiries Centre, the research degrees team will collect your thesis and post it on to the examiners, but please be aware that collections take place once per week and we cannot guarantee the physical copies will be posted within less than 8-10 working days    UCL’s standard submission of a thesis is electronic, in line with UCL’s sustainability strategy . If an examiner requests a physical thesis copy (this may be due to accessibility requirements of the examiner), you are responsible for making sure that your thesis is correctly printed and bound by the company you select. 

If your examiners have not been appointed, your thesis will be held securely until your examiners have been formally appointed by UCL.

Covid-19 Impact Form

We have developed a form for you to submit with your thesis if you wish to declare an impact on your research.   The form is optional and your choice to complete it or not will have no bearing on the outcome of your examination. It is intended to set the context of examination and is not a plea for leniency. Your examiners will continue to apply the standard criteria as set out in UCL’s Academic Manual and the joint examiners’ form. Please see the publication from the QAA on Advice on Doctoral Standards for Research Students and Supervisors for further support.

You must submit this form as a separate Word document or PDF when you submit your thesis via the UCL Dropbox as detailed in our guidance above.   We will only accept the form if you submit it at the same time that you submit your thesis.  This will apply if you are making an initial submission or a resubmission.

Download the Covid-19 Impact Form

Find out more about the Student Enquiries Centre

Your examination entry form must be received and logged by Research Degrees before you submit your thesis.

Find out more about examination entry

Re-submission

If you need to re-submit you must:

• submit a new examination entry form to the Research Degrees office at least 4 weeks prior to the expected submission of the thesis
• you must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this.  Find out more on how to submit via the UCL OneDrive

We will check your status and confirm that your examiners are willing to review your revised thesis. We will then forward the thesis directly to them. They will be able to download the copy of your thesis for assessment. 

If an external examiner requests a hard copy of the thesis you will need to arrange for this to be printed and submitted to the Student Enquiries Centre during their walk-in operational hours. We will collect your thesis and post it on to the examiners.

Submitting as a Non-Registered Student

If you do not submit your thesis by the end of your period of Completing Research Status, your registration as a student will end at that point. Your supervisor will then need to apply for permission for you to submit your thesis in writing to the Research Degrees section, at least 3 weeks before your expected submission date. You will be charged a submission extension fee at the point you submit your thesis.

Bind your thesis

You no longer need to submit a printed copy unless your examiners specifically request this.

The thesis must be bound securely.  Both sides of the paper may be used.   Illustrations should be permanently mounted and bound in with the thesis.  Illustrative material may be submitted on a separate electronic storage device. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.   Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.  

You are responsible for making sure that your thesis is correctly bound by the company you select.

Final copies

UCL no longer requires a printed copy of your final thesis and we will award your degree once you have met the academic conditions and the Library have confirmed receipt of your e-thesis, the Deposit Agreement form, and you have cleared any outstanding fees.

You will need to deposit an electronic copy of your final thesis (and a completed E-Thesis Deposit Agreement form) via UCL's Research Publications Service (RPS). Please ensure that you remove, or blank out, all personal identifiers such as signatures, addresses and telephone numbers from the e-thesis (this does not include your own name on the title page).    Any photographs that you have taken should not show identifiable individuals without their permission and any you have taken of children should mask their faces.

If you do wish to deposit a hard copy you can do so by sending it directly to the Cataloguing & Metadata department of Library Services by post, or in person at the Main Library help desk.  You will find more information about the process on the existing webpage for e-thesis submission. 

Find out more about depositing an electronic and printed copy of your thesis

Related content

• Research degrees: examination entry
• Format, bind and submit your thesis: fine art, design, architecture and town planning
• Viva examinations: guidance

Important Information:

The UCL Student Centre has now moved.  Details of their new location can be found here.  

Free Download

Dissertation/Thesis Template

The fastest (and smartest) way to craft a winning dissertation that showcases your study and earns you marks. 

Available in Google Doc, Word & PDF format 4.9 star rating, 5000 + downloads

Step-by-step instructions

Tried & tested academic format

Fill-in-the-blanks simplicity

Pro tips, tricks and resources

What’s Covered In The Template?

This dissertation template is based on the tried and trusted best-practice format for formal academic research projects. The template structure reflects the overall research process, ensuring your document has a smooth, logical flow. Here’s how it’s structured:

• The title page/cover page
• Abstract (sometimes also called the executive summary)
• Table of contents
• List of figures /list of tables
• Chapter 1: Introduction
• Chapter 2: Literature review
• Chapter 3: Methodology
• Chapter 4: Research findings /results 
• Chapter 5: Discussion /analysis of findings
• Chapter 6: Conclusion
• Reference list

Each section is explained in plain, straightforward language , followed by an overview of the key elements that you need to cover within each section. We’ve also included practical examples to help you understand exactly what’s required in each section.

Download The Template

100% Free. Instant Access.

I agree to receive the free template and other useful resources.

Download Now (Instant Access)

FAQs: Dissertation & Thesis Template

Faqs: dissertation template, what format is the template (doc, pdf, ppt, etc.).

The dissertation template is provided as a Google Doc. You can download it in MS Word format or make a copy to your Google Drive. You’re also welcome to convert it to whatever format works best for you, such as LaTeX or PDF.

What types of dissertations/theses can this template be used for?

The template follows the standard best-practice structure for formal academic research projects such as dissertations or theses, so it is suitable for the vast majority of degrees, particularly those within the sciences.

Some universities may have some additional requirements, but these are typically minor, with the core structure remaining the same. Therefore, it’s always a good idea to double-check your university’s requirements before you finalise your structure.

Will this work for a research paper?

A research paper follows a similar format, but there are a few differences. You can find our research paper template here .

Is this template for an undergrad, Masters or PhD-level thesis?

This template can be used for a dissertation, thesis or research project at any level of study. It may be slight overkill for an undergraduate-level study, but it certainly won’t be missing anything.

How long should my dissertation/thesis be?

This depends entirely on your university’s specific requirements, so it’s best to check with them. As a general ballpark, Masters-level projects are usually 15,000 – 20,000 words in length, while Doctoral-level projects are often in excess of 60,000 words.

What about the research proposal?

If you’re still working on your research proposal, we’ve got a template for that here .

We’ve also got loads of proposal-related guides and videos over on the Grad Coach blog .

How do I write a literature review?

We have a wealth of free resources on the Grad Coach Blog that unpack how to write a literature review from scratch. You can check out the literature review section of the blog here.

How do I create a research methodology?

We have a wealth of free resources on the Grad Coach Blog that unpack research methodology, both qualitative and quantitative. You can check out the methodology section of the blog here.

Can I share this dissertation template with my friends/colleagues?

Yes, you’re welcome to share this template. If you want to post about it on your blog or social media, all we ask is that you reference this page as your source.

Can Grad Coach help me with my dissertation/thesis?

Within the template, you’ll find plain-language explanations of each section, which should give you a fair amount of guidance. However, you’re also welcome to consider our dissertation and thesis coaching services .

Additional Resources

If you’re working on a dissertation or thesis, be sure to also check these resources out…

1-On-1 Private Coaching

The Grad Coach Resource Center

The Grad Coach YouTube Channel

The Grad Coach Podcast

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Hardcover Thesis Digital (Booklet, Menu, Catalog, Hardcover Thesis)

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MIT Libraries logo MIT Libraries

MIT Specifications for Thesis Preparation

Approved November 2022 for use in the 2022-2023 academic year. Updated March 2023 to incorporate changes to MIT Policies and Procedures 13.1.3 Intellectual Property Not Owned by MIT .

View this page as an accessible PDF .

Table of Contents

• Thesis Preparation Checklist

Timeline for submission and publication

• Bachelor’s degree thesis
• Graduate degree thesis

Dual degree theses

Joint theses, what happens to your thesis, title selection, embedded links.

• Special circumstances

Signature page

Abstract page.

• Acknowledgments

Biographical notes

Table of contents, list of figures.

• List of tables
• List of supplemental material

Notes and bibliographic references

Open licensing, labeling copyright in your thesis, use of previously published material in your thesis, digital supplementary material, physical supplementary material, starting with accessible source files, file naming.

• How to submit thesis information to the MIT Libraries

Placing a temporary hold on your thesis

Changes to a thesis after submission, permission to reuse or republish from mit theses, general information.

This guide has been prepared by the MIT Libraries, as prescribed by the Committee on Graduate Programs and the Committee on Undergraduate Program, to assist students and faculty in the preparation of theses. The Institute is committed to the preservation of each student’s thesis because it is both a requirement for the MIT degree and a record of original research that contains information of lasting value.

In this guide, “department” refers to a graduate or undergraduate program within an academic unit, and “thesis” refers to the digital copy of the written thesis. The official thesis version of record, which is submitted to the MIT Libraries, is the digital copy of the written thesis that has been approved by the thesis committee and certified by the department in fulfillment of a student’s graduation requirement.

The requirements in this guide apply to all theses and have been specified both to facilitate the care and dissemination of the thesis and to assure the preservation of the final approved document. Individual departments may dictate more stringent requirements.

Before beginning your thesis research, remember that the final output of this research—your thesis document—should only include research findings that may be shared publicly, in adherence with MIT’s policy on Open Research and Free Interchange of Information . If you anticipate that your thesis will contain content that requires review by an external sponsor or agency, it is critical that you allow sufficient time for this review to take place prior to thesis submission. 

Questions not answered in this guide should be referred to the appropriate department officer or to the MIT Libraries ( [email protected] ).

• Final edited and complete thesis PDF is due to your department on the date specified in the Academic Calendar.
• Hold requests should be submitted to the Vice Chancellor for Undergraduate and Graduate Education or TLO concurrent with your thesis submission.
• Thesis information is due to the MIT Libraries before your date of graduation.
• Departments must transfer theses to the MIT Libraries within 30 days from the last day of class (end of term).
• One week later (30 days from the last day of classes + 7 days) or one week after the degree award date (whichever is later) the MIT Libraries may begin publishing theses in DSpace@MIT.
• If you have requested and received a temporary (up to 90-day) hold on the publication of your thesis from the Vice Chancellor, your thesis will be placed on hold as soon as it is received by the Libraries, and the 90-day hold will begin 30 days from the last day of class (end of term).
• If your thesis research is included in a disclosure to the TLO, the TLO may place your thesis on temporary hold with the Libraries, as appropriate.

Submitting your thesis document to your department

Your thesis document will be submitted to your department as a PDF, formatted and including the appropriate rights statement and sections as outlined in these specifications. Your department will provide more specific guidance on submitting your files for certification and acceptance.

Your department will provide information on submitting:

• A PDF/A-1  of your final thesis document (with no signatures)
• Signature page (if required by your department; your department will provide specific guidance)
• Original source files used to create the PDF of your thesis (optional, but encouraged)
• Supplementary materials  (optional and must be approved by your advisor and program)

Degree candidates must submit their thesis to the appropriate office of the department in which they are registered on the dates specified in the Academic Calendar. ( Academic Calendar | MIT Registrar ). September, February, and May/June are the only months in which degrees are awarded.

Bachelor’s degree theses

Graduate degree theses, submitting your thesis information to the libraries.

Information about your thesis must be submitted to the Libraries thesis submission and processing system  prior to your day of graduation. The information you provide must match the title page and abstract of your thesis . See How to submit thesis information to the MIT Libraries section for more details .

The academic department is required to submit the thesis to the MIT Libraries within one month after the last day of the term in which the thesis was submitted ( Faculty Regulation 2.72 ). The thesis document becomes part of the permanent archival collection. All thesis documents that have been approved will be transferred electronically to the MIT Libraries by a department representative via the MIT Libraries thesis submission and processing system .

The full-text PDF of each thesis is made publicly available in DSpace@MIT . A bibliographic record will appear in the MIT Libraries’ catalog, as well as the OCLC database WorldCat, which is accessible to libraries and individuals worldwide. Authors may also opt-in to having their thesis made available in the ProQuest Dissertations & Theses Global database.

Formatting specifications

Your work will be a more valuable research tool for other scholars if it can be located easily. Search engines use the words in the title, and sometimes other descriptive words, to locate works. Therefore,

• Be sure to select a title that is a meaningful description of the content of your manuscript; and
• Do: “The Effects of Ion Implantation and Annealing on the Properties of Titanium Silicide Films on Silicon Substrates”
• Do: “Radiative Decays on the J/Psi to Two Pseudoscalar Final States”

You may include clickable links to online resources within the thesis file. Make the link self-descriptive so that it can stand on its own and is natural language that fits within the surrounding writing of your paragraph. The full URL should be included as a footnote or bibliography citation (dependent on citation style).

• Sentence in thesis: Further information is available on the MIT Writing and Communications Center’s website . The full-text PDF of each thesis is made publicly available in DSpace@MIT .
• Footnote or Bibliography: follow the rules of your chosen citation style and include the full website URL, in this case http://libraries.mit.edu/mit-theses

Sections of your thesis

Required (all information should be on a single page)

The title page should contain the title, name of the author (this can be the author’s preferred name), previous degrees, the degree(s) to be awarded at MIT, the date the degree(s) will be conferred (May/June, September, or February only), copyright notice (and legend, if required), and appropriate names of thesis supervisor(s) and student’s home department or program officer.

The title page should have the following fields in the following order and centered (including spacing) :

Thesis title as submitted to registrar

Author’s preferred name

Previous degree information, if applicable

Submitted to the [department name] in partial fulfillment of the requirements for the degree(s) of

[degree name]

Massachusetts Institute of Technology

Month and year degree will be granted (May or June, September, February ONLY)

Copyright statement

This permission legend MUST follow: The author hereby grants to MIT a nonexclusive, worldwide, irrevocable, royalty-free license to exercise any and all rights under copyright, including to reproduce, preserve, distribute and publicly display copies of the thesis, or release the thesis under an open-access license.

[Insert 2 blank lines]

Note: The remaining fields are left aligned and not centered

Authored by: [Author name]

[Author’s department name] (align with the beginning of the author’s name from the previous line)

[Date thesis is to be presented to the department] (align with the beginning of the author’s name from the first line)

Certified by: [Advisor’s full name as it appears in the MIT catalog]

   [Advisor’s department as it appears in the MIT catalog] (align with the beginning of the advisor’s name from the previous line), Thesis supervisor

Accepted by: [name]

[title – line 1] (align with the beginning of the name from the previous line)

[title – line 2] (align with the beginning of the name from the first line)

Note: The name and title of this person varies in different degree programs and may vary each term; contact the departmental thesis administrator for specific information

• Students in joint graduate programs (such as Harvard-MIT Health Sciences and Technology and Woods Hole Oceanographic Institution) should list both their MIT thesis supervisor and the supervisor from the partner academic institution.
• The name and title of the department or the program officer varies in different degree programs and may vary each term. Contact the departmental graduate administrator for specific information.
• For candidates receiving two degrees, both degrees to be awarded should appear on the title page. For candidates in dual degree programs, all degrees and departments or programs should appear on the title page, and the names of both department heads/committee chairs are required. Whenever there are co-supervisors, both names should appear on the title page.

Here are some PDF examples of title pages:

• Bachelor’s Degree – using a Creative Commons license
• PhD candidate – using a Creative Commons license
• Master’s candidate – dual degrees
• Masters’ candidates – multiple authors
• Masters’ candidates – multiple authors with dual degrees and extra committee members
• Bachelor’s Degree – change of thesis supervisor

Title page: Special circumstances – change of thesis supervisor

If your supervisor has recently died or is no longer affiliated with the Institute:

• Both this person and your new supervisor should be listed on your title page
• Under the new supervisor’s name, state that they are approving the thesis on behalf of the previous supervisor
• An additional page should be added to the thesis, before the acknowledgments page, with an explanation about why a new supervisor is approving your thesis on behalf of your previous supervisor. You may also thank the new supervisor for acting in this capacity
• Review this PDF example of a title page with a change in supervisor

If your supervisor is external to the Institute (such as an industrial supervisor):

• You should acknowledge this individual on the Acknowledgements page as appropriate, but should not list this person on the thesis title page
• The full thesis committee and thesis readers can be acknowledged on the Acknowledgements page, but should not be included on the title page

Not Required

Please consult with your department to determine if they are requiring or requesting an additional signature page.

Each thesis must include an abstract of generally no more than 500 words single-spaced. The abstract should be thought of as a brief descriptive summary, not a lengthy introduction to the thesis. The abstract should immediately follow the title page.

The abstract page should have the following fields in the following order and centered (including spacing):

• Thesis title

Submitted to the [Department] on [date thesis will be submitted] in Partial Fulfillment of the Requirements for the Degree of [Name of degree to be received]

[Insert 1 blank line]

Single-spaced summary; approximately 500 words or less; try not to use formulas or special characters

Thesis supervisor: [Supervisor’s name]

Title: [Title of supervisor]

The Abstract page should include the same information as on the title page. With the thesis title, author name, and submitting statement above the abstract, the word “ABSTRACT” typed before the body of the text, and the thesis supervisor’s name and title below the abstract.

Acknowledgements

An acknowledgement page may be included and is the appropriate place to include information such as external supervisor (such as an industrial advisor) or a list of the full thesis committee and thesis readers. Please note that your thesis will be publicly available online at DSpace@MIT , which is regularly crawled and indexed by Google and other search-engine providers.

The thesis may contain a short biography of the candidate, including institutions attended and dates of attendance, degrees and honors, titles of publications, teaching and professional experience, and other matters that may be pertinent. Please note that your thesis will be publicly available online at DSpace@MIT , which is regularly crawled and indexed by Google and other search-engine providers.

List of Tables

List of supplemental material.

Whenever possible, notes should be placed at the bottom of the appropriate page or in the body of the text. Notes should conform to the style appropriate to the discipline. If notes appear at the bottom of the page, they should be single-spaced and included within the specified margins.

It may be appropriate to place bibliographic references either at the end of the chapter in which they occur or at the end of the thesis.

The style of quotations, footnotes, and bibliographic references may be prescribed by your department. If your department does not prescribe a style or specify a style manual, choose one and be consistent. Further information is available on the MIT Writing and Communications Center’s website .

Ownership of copyright

The Institute’s policy concerning ownership of thesis copyright is covered in Rules and Regulations of the Faculty, 2.73 and MIT Policies and Procedures 13.1.3 . Copyright covers the intellectual property in the words and images in the thesis. If the thesis also includes patentable subject matter, students should contact the Technology Licensing Office (TLO) prior to submission of their thesis.

Under these regulations, students retain the copyright to student theses.

The student must, as a condition of a degree award, grant to MIT a nonexclusive, worldwide, irrevocable, royalty-free license to exercise any and all rights under copyright, including to reproduce, preserve, distribute and publicly display copies of the thesis, or release the thesis under an open-access license. The MIT Libraries publish the thesis on DSpace@MIT , allowing open access to the research output of MIT.

You may also, optionally, apply a Creative Commons License to your thesis. The Creative Commons License allows you to grant permissions and provide guidance on how your work can be reused by others. For more information about CC: https://creativecommons.org/about/cclicenses/ . To determine which CC license is right for you, you can use the CC license chooser .

You must include an appropriate copyright notice on the title page of your thesis. This should include the following:

• the symbol “c” with a circle around it © and/or the word “copyright”
• the year of publication (the year in which the degree is to be awarded)
• the name of the copyright owner
• the words “All rights reserved” or your chosen Creative Commons license
• Also include the following statement below the ©“ The author hereby grants to MIT a nonexclusive, worldwide, irrevocable, royalty-free license to exercise any and all rights under copyright, including to reproduce, preserve, distribute and publicly display copies of the thesis, or release the thesis under an open-access license.”
• Also include the following statement below the © “The author hereby grants to MIT a nonexclusive, worldwide, irrevocable, royalty-free license to exercise any and all rights under copyright, including to reproduce, preserve, distribute and publicly display copies of the thesis, or release the thesis under an open-access license.”

You are responsible for obtaining permission, if necessary, to include previously published material in your thesis. This applies to most figures, images, and excerpts of text created and published by someone else; it may also apply to your own previous work. For figures and short excerpts from academic works, permission may already be available through the MIT Libraries (see here for additional information ). Students may also rely on fair use , as appropriate. For assistance with copyright questions about your thesis, Ask Scholarly Communications .

When including your own previously published material in your thesis, you may also need to obtain copyright clearance. If, for example, a student has already published part of the thesis as a journal article and, as a condition of publication, has assigned copyright to the journal’s publisher, the student’s rights are limited by what the publisher allows. More information about publisher policies on reuse in theses is available here.

Students can hold onto sufficient rights to reuse published articles (or excerpts of these) in their thesis if they are covered by MIT’s open access policy. Learn more about MIT’s open access policy and opt-in here . Ask Scholarly Communications for more information.

When including your own previously published articles in your thesis, check with your department for specific requirements, and consider the following:

• Ensure you have any necessary copyright permissions to include previously published material in your thesis.
• Be sure to discuss copyright clearance and embargo options with your co-authors and your advisor well in advance of preparing your thesis for submission.
• Include citations of where portions of the thesis have been previously published.
• When an article included has multiple authors, clearly designate the role you had in the research and production of the published paper that you are including in your thesis.

Supplemental material and research data

Supplemental material that may be submitted with your thesis is the materials that are essential to understanding the research findings of your thesis, but impossible to incorporate or embed into a PDF. Materials submitted to the MIT Libraries may be provided as supplemental digital files or in some cases physical items. All supplementary materials must be approved for submission by your advisor. The MIT Libraries can help answer questions you may have about managing the supplementary material and other research materials associated with your research.

Contact [email protected] early in your thesis writing process to determine the best way to include supplemental materials with your thesis.

You may also have other research data and outputs related to your thesis research that are not considered supplemental material and should not be submitted with your thesis. Research materials include the facts, observations, images, computer program results, recordings, measurements, or experiences on which a research output—an argument, theory, test or hypothesis, or other output—is based. These may also be termed, “research data.” This term relates to data generated, collected, or used during research projects, and in some cases may include the research output itself. Research materials should be deposited in appropriate research data repositories and cited in your thesis . You may consult the MIT Libraries’ Data Management Services website for guidance or reach out to Data Management Services (DMS)( [email protected] ), who can help answer questions you may have about managing your thesis data and choosing suitable solutions for longer term storage and access.

• Supplementary information may be submitted with your thesis to your program after approval from your thesis advisor. 
• Supplemental material should be mentioned and summarized in the written document, for example, using a few key frames from a movie to create a figure.
• A list of supplementary information along with brief descriptions should be included in your thesis document. For digital files, the description should include information about the file types and any software and version needed to open and view the files.
• Issues regarding the format of non-traditional, supplemental content should be resolved with your advisor.
• Appendices and references are not considered supplementary information.
• If your research data has been submitted to a repository, it should not also be submitted with your thesis.
• Follow the required file-naming convention for supplementary files: authorLastName-kerb-degree-dept-year-type_supplemental.ext
• Captioning ( legally required ): text versions of the audio content, synchronized with the video: ways to get your video captioned
• Additional content, not required:
• For video, an audio description: a separate narrative audio track that describes important visual content, making it accessible to people who are unable to see the video
• Transcripts: should capture all the spoken audio, plus on-screen text and descriptions of key visual information that wouldn’t otherwise be accessible without seeing the video

For physical components that are integral to understanding the thesis document, and which cannot be meaningfully conveyed in a digital form, the author may submit the physical items to the MIT Libraries along with their thesis document. When photographs or a video of a physical item (such as a model) would be sufficient, the images should be included in the thesis document, and a video could be submitted as digital supplementary material.

An example of physical materials that would be approved for submission as part of the thesis would be photographs that cannot be shared digitally in our repository due to copyright restrictions. In this case, the photographs could be submitted as a physical volume that is referred to in the thesis document.

As with digital supplementary information and research materials, physical materials must be approved for submission by your advisor. Contact [email protected] early in your thesis writing process to determine if physical materials should accompany your thesis, and if so how to schedule a transfer of materials to the MIT Libraries.

Creating your thesis document/digital format

You are required to submit a PDF/A-1 formatted thesis document to your department. In addition, it is recommended that original files, or source files, (such a .doc or .tex) are submitted alongside the PDF/A-1 to better ensure long-term access to your thesis.

You should create accessible files that support the use of screen readers and make your document more easily readable by assistive technologies. This will expand who is able to access your thesis. By creating an accessible document from the beginning, there will be less work required to remediate the PDF that gets created. Most software offers a guide for creating documents that are accessible to screen readers. Review the guidelines provided by the MIT Libraries .

In general:

• Use styles and other layout features for headings, lists, tables, etc. If you don’t like the default styles associated with the headings, you can customize them.
• Avoid using blank lines to add visual spacing and instead increase the size of the spaces before and/or after the line.
• Avoid using text boxes.
• Embed URLs.
• Anchor images to text when inserting them into a doc.
• Add alt-text to any images or figures that convey meaning (including, math formulas).
• Use a sans serif font.
• Add basic embedded metadata, such as author, title, year of graduation, department, keywords etc. to your thesis via your original author tool.

Creating a PDF/A-1

PDF/A-1 (either a or b) is the more suitable format for long term preservation than a basic PDF. It ensures that the PDF format conforms to certain specifications which make it more likely to open and be viewable in the long term. It is best for static content that will not change in the future, as this is the most preservation-worthy version and does not allow for some complex elements that could corrupt or prevent the file from being viewable in the future. Guidelines on how to convert specific file types to PDF/A .

In general: (should we simplify these bullets)

• Convert to PDF/A directly from your original files (text, Word, InDesign, LaTeX, etc.). It is much easier and better to create valid PDF/A documents from your original files than from a regular PDF. Converting directly will ensure that fonts and hyperlinks are embedded in the document.
• Do not embed multimedia files (audio and video), scripts, executables, lab notebooks, etc. into your PDF. Still images are fine. The other formats mentioned may be able to be submitted as supplemental files.
• Do not password protect or encrypt your PDF file.
• Validate your PDF/A file before submitting it to your department.

All digital files must be named according to this scheme: authorLastName-kerb-degree-dept-year-type_other.ext

• Thesis PDF: macdonald-mssimon-mcp-dusp-2023-thesis.pdf
• Signature page: macdonald-mssimon-mcp-dusp-2023-sig.pdf
• Original source file: macdonald-mssimon-mcp-2023-source.docx
• Supplemental file: macdonald-mssimon-mcp-2023-supplmental_1.mov
• Second supplemental file: macdonald-mssimon-mcp-2023-supplmental_2.mov
• Read Me file about supplemental: macdonald-mssimon-mcp-2023-supplemental-readme.txt

How to submit thesis information to the MIT Libraries

Before your day of graduation, you should submit your thesis title page metadata to the MIT Libraries  prior to your day of graduation. The submission form requires Kerberos login.

Student submitted metadata allows for quicker Libraries processing times. It also provides a note field for you to let Libraries’ staff know about any metadata discrepancies.

The information you provide must match the title page and abstract of your thesis . Please have a copy of your completed thesis on hand to enter this information directly from your thesis. If any discrepancies are found during processing, Libraries’ staff will publish using the information on the approved thesis document. You will be asked to confirm or provide:

• Preferred name of author(s)as they appear on the title page of the thesis
• ORCID provides a persistent digital identifier that distinguishes you from every other researcher. The goal is to support the creation of a permanent, clear, and unambiguous record of scholarly communication by enabling reliable attribution of authors and contributors. Read ORCID FAQs to learn more
• Department(s)
• A license is optional, and very difficult to remove once published. The Creative Commons License allows you to grant permissions and provide guidance on how your work can be reused by others. Read more information about CC .
• Thesis supervisor(s)
• If you would like the full-text of your thesis to be made openly available in the ProQuest Dissertation & Theses Global database (PQDT), you can indicate that in the Libraries submission form.
• Open access inclusion in PQDT is at no cost to you, and increases the visibility and discoverability of your thesis. By opting in you are granting ProQuest a license to distribute your thesis in accordance with ProQuest’s policies. Further information can be found in the ProQuest Dissertations and Theses Author FAQ .
• Full-text theses and associated supplemental files will only be sent to ProQuest once any temporary holds have been lifted, and the thesis has been published in DSpace@MIT.
• Regardless of opting-in to inclusion in PQDT, the full text of your thesis will still be made openly available in DSpace@MIT . Doctoral Degrees: Regardless of opting-in the citation and abstract of your thesis will be included in PQDT.

Thesis research should be undertaken in light of MIT’s policy of open research and the free interchange of information . Openness requires that, as a general policy, thesis research should not be undertaken on campus when the results may not be published. From time to time, there may be a good reason for delaying the distribution of a thesis to obtain patent protection, or for reasons of privacy or security. To ensure that only those theses that meet certain criteria are withheld from distribution and that they are withheld for the minimum period, the Institute has established specific review procedures.

Written notification of patent holds and other restrictions must reach the MIT Libraries before the thesis in question is received by the MIT Libraries. Theses will not be available to the public prior to being published by the MIT Libraries. The Libraries may begin publishing theses in DSpace@MIT one month and one week from the last day of classes.

Thesis hold requests should be directed to the Technology Licensing Office (TLO) ( [email protected] ) when related to MIT-initiated patent applications (i.e., MIT holds intellectual property rights; patent application process via TLO). Requests for a thesis hold must be made jointly by the student and advisor directly to the MIT Technology Licensing Office as part of the technology disclosure process.

Thesis hold or restricted access requests should be directed to the Office of the Vice Chancellor ([email protected]) when related to:

• Student-initiated patents (student holds intellectual property rights as previously determined by TLO) [up to 90-day hold]
• Pursuit of business opportunities (student holds intellectual property rights as previously determined by TLO)[up to 90-day hold]
• Government restrictions [up to 90-day hold]
• Privacy and security [up to 90-day hold]
• Scholarly journal articles pending publication [up to 90-day hold]
• Book publication [up to 24-month hold]

In the unusual circumstance that a student wants to request a hold beyond the initial 90-day period, they should contact the Office of Vice President for Research , who may consult with the TLO and/or the Office of the Vice Chancellor, as appropriate to extend the hold. Such requests must be supported by evidence that explains the need for a longer period.

Find information about each type of publication hold, and to learn how to place a hold on your thesis

After publication

Your thesis will be published on DSpace@MIT . Theses are processed by the MIT Libraries and published in the order they are transferred by your department. The Libraries will begin publishing theses in DSpace@MIT one month and one week from the last day of classes.

All changes made to a thesis, after it has been submitted to the MIT Libraries by your department, must have approval from the Vice Chancellor or their designee. Thesis documents should be carefully reviewed prior to submission to ensure they do not contain misspellings or incorrect formatting. Change requests for these types of minor errors will not be approved.

There are two types of change requests that can be made:

• Errata: When the purpose is to correct significant errors in content, the author should create an errata sheet using the form and instructions (PDF)  and obtain approval first from both the thesis supervisor or program chair, before submitting for review by the Vice Chancellor.
• Substitution: If the purpose of the change is to excise classified, proprietary, or confidential information, the author should fill out the  application form (PDF) and have the request approved first by the thesis supervisor or program chair, before submitting for review by the Vice Chancellor.

Students and supervisors should vet thesis content carefully before submission to avoid these scenarios whenever possible.

You are always authorized to post electronic versions of your own thesis, in whole or in part, on a website, without asking permission. If you hold the copyright in the thesis, approving and/or denying requests for permission to use portions of the thesis in third-party publications is your responsibility.

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Thesis / dissertation formatting manual (2024).

• Filing Fees and Student Status
• Submission Process Overview
• Electronic Thesis Submission
• Paper Thesis Submission
• Formatting Overview
• Fonts/Typeface
• Pagination, Margins, Spacing
• Paper Thesis Formatting
• Preliminary Pages Overview
• Copyright Page
• Dedication Page
• Table of Contents
• List of Figures (etc.)
• Acknowledgments
• Text and References Overview
• Figures and Illustrations
• Using Your Own Previously Published Materials
• Using Copyrighted Materials by Another Author
• Open Access and Embargoes
• Copyright and Creative Commons
• Ordering Print (Bound) Copies
• Tutorials and Assistance
• FAQ This link opens in a new window

UCI Libraries maintains the following  templates to assist in formatting your graduate manuscript. If you are formatting your manuscript in Microsoft Word, feel free to download and use the template. If you would like to see what your manuscript should look like, PDFs have been provided. If you are formatting your manuscript using LaTex, UCI maintains a template on OverLeaf.

• Annotated Template (Dissertation) 2024 PDF of a template with annotations of what to look out for
• Word: Thesis Template 2024 Editable template of the Master's thesis formatting.
• PDF Thesis Template 2024
• Word: Dissertation Template 2024 Editable template of the PhD Dissertation formatting.
• PDF: Dissertation Template 2024
• Overleaf (LaTex) Template
• << Previous: Tutorials and Assistance
• Next: FAQ >>
• Last Updated: Aug 26, 2024 11:00 AM
• URL: https://guides.lib.uci.edu/gradmanual

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Organizing and Formatting Your Thesis and Dissertation

Learn about overall organization of your thesis or dissertation. Then, find details for formatting your preliminaries, text, and supplementaries.

Overall Organization

A typical thesis consists of three main parts – preliminaries, text, and supplementaries. Each part is to be organized as explained below and in the order indicated below:

1. Preliminaries:

• Title page (required)
• Copyright page (required)
• Abstract (required) only one abstract allowed
• Acknowledgments (optional) located in the Preliminary Section only
• Preface (optional)
• Autobiography (optional)
• Dedication (optional)
• Table of Contents (required)
• List of Tables (optional)
• List of Figures (optional)
• List of Plates (optional)
• List of Symbols (optional)
• List of Keywords (optional)
• Other Preliminaries (optional) such as Definition of Terms

3. Supplementaries:

• References or bibliography (optional)
• Appendices (optional)
• Glossary (optional)
• List of Abbreviations (optional)

Preliminaries

These are the general requirements for all preliminary pages.

• Preliminary pages are numbered with lower case Roman numerals.
• Page numbers are ½” from the bottom of the page and centered.
• The copyright page is included in the manuscript immediately after the title page and is not assigned a page number nor counted.
• The abstract page is numbered with the Roman numeral “ii”.
• The remaining preliminary pages are arranged as listed under “Organizing and Formatting the Thesis/Dissertation” and numbered consecutively.
• Headings for all preliminary pages must be centered in all capital letters 1” from the top of the page.
• Do not bold the headings of the preliminary pages.

A sample Thesis title page pdf is available here ,  and a sample of a Dissertation title page pdf is available here.

Refer to the sample page as you read through the format requirements for the title page.

• Do not use bold.
• Center all text except the advisor and committee information.

The heading “ Thesis ” or “ Dissertation ” is in all capital letters, centered one inch from the top of the page.

• Your title must be in all capital letters, double spaced and centered.
• Your title on the title page must match the title on your GS30 – Thesis/Dissertation Submission Form

Submitted by block

Divide this section exactly as shown on the sample page. One blank line must separate each line of text.

• Submitted by
• School of Advanced Materials Discovery 
• School of Biomedical Engineering
• Graduate Degree Program in Cell and Molecular Biology
• Graduate Degree Program in Ecology

If your department name begins with “School of”, list as:

• School of Education
• School of Music, Theatre and Dance
• School of Social Work

If you have questions about the correct name of your department or degree, consult your department. Areas of Study or specializations within a program are not listed on the Title Page.

Degree and Graduating Term block

• In partial fulfillment of the requirements
• For the Degree of
• Colorado State University
• Fort Collins, Colorado (do not abbreviate Colorado)

Committee block

• Master’s students will use the heading Master’s Committee:
• Doctoral students will use the heading Doctoral Committee:
• The Master’s Committee and Doctoral Committee headings begin at the left margin.
• One blank line separates the committee heading and the advisor section.
• One blank line separates the advisor and committee section.
• Advisor and committee member names are indented approximately half an inch from the left margin.
• Titles before or after the names of your advisor and your members are not permitted (Examples – Dr., Professor, Ph.D.).

Copyright Page

• A sample copyright page pdf is available here.
• A copyright page is required.
• A copyright page is included in the manuscript immediately after the title page.
• This page is not assigned a number nor counted.
• Center text vertically and horizontally.
• A sample abstract page pdf is available here – refer to the sample page as you read through the format requirements for the abstract.
• Only one abstract is permitted.
• The heading “ Abstract ” is in all capital letters, centered one inch from the top of the page.
• Three blank lines (single-spaced) must be between the “ Abstract ” heading and your title.
• Your title must be in all capital letters and centered.
• The title must match the title on your Title Page and the GS30 – Thesis/Dissertation Submission Form
• Three blank lines (single-spaced) must be between the title and your text.
• The text of your abstract must be double-spaced.
• The first page of the abstract is numbered with a small Roman numeral ii.

Table of Contents

• A sample Table of Contents page pdf is available.
• The heading “ Table of Contents ” is in all capital letters centered one inch from the top of the page.
• Three blank lines (single-spaced) follow the heading.
• List all parts of the document (except the title page) and the page numbers on which each part begins.
• The titles of all parts are worded exactly as they appear in the document.
• Titles and headings and the page numbers on which they begin are separated by a row of dot leaders.
• Major headings are aligned flush with the left margin.
• Page numbers are aligned flush with the right margin.

The text of a thesis features an introduction and several chapters, sections and subsections. Text may also include parenthetical references, footnotes, or references to the bibliography or endnotes.

Any references to journal publications, authors, contributions, etc. on your chapter pages or major heading pages should be listed as a footnote .

• The entire document is 8.5” x 11” (letter) size.
• Pages may be in landscape position for figures and tables that do not fit in “portrait” position.
• Choose one type style (font) and font size and use it throughout the text of your thesis. Examples: Times New Roman and Arial.
• Font sizes should be between 10 point and 12 point.
• Font color must be black. 
• Hyperlinked text must be in blue. If you hyperlink more than one line of text, such as the entire table of contents, leave the text black. 
• Margins are one inch on all sides (top, bottom, left, and right).
• Always continue the text to the bottom margin except at the end of a chapter.

• Please see preliminary page requirements .
• Body and references are numbered with Arabic numerals beginning with the first page of text (numbered 1).
• Page numbers must be centered ½” from the bottom of the page.

Major Headings

• A sample page pdf for major headings and subheadings is available here.
• Use consistent style for major headings.
• Three blank lines (single-spaced) need to be between the major heading and your text.
• Each chapter is started on a new page.
• The References or Bibliography heading is a major heading and the formatting needs to match chapter headings.

Subheadings

• A sample page pdf for major headings and subheadings is available here .
• Style for subheadings is optional but the style should be consistent throughout.
• Subheadings within a chapter (or section) do not begin on a new page unless the preceding page is filled. Continue the text to the bottom of the page unless at the end of a chapter.
• Subheadings at the bottom of a page require two lines of text following the heading and at least two lines of text on the next page.

Running Head

Do not insert a running head.

When dividing paragraphs, at least two lines of text should appear at the bottom of the page and at least two lines of text on the next page.

Hyphenation

The last word on a page may not be divided. No more than three lines in succession may end with hyphens. Divide words as indicated in a standard dictionary.

• The text of the thesis is double-spaced.
• Bibliography or list of reference entries and data within large tables may be single-spaced. Footnotes should be single spaced.
• Footnotes and bibliography or list of reference entries are separated by double-spacing.
• Quoted material of more than three lines is indented and single-spaced. Quoted material that is three lines or fewer may be single-spaced for emphasis.

Poems should be double-spaced with triple-spacing between stanzas. Stanzas may be centered if lines are short.

• Consult a style manual approved by your department for samples of footnotes.
• Footnotes are numbered consecutively throughout the entire thesis.
• Footnotes appear at the bottom of the page on which the reference is made.
• Footnotes are single-spaced.
• Consult a style manual approved by your department for samples of endnotes.
• Endnotes are numbered consecutively throughout the entire thesis.
• Endnotes may be placed at the end of each chapter or following the last page of text.
• The form for an endnote is the same as a footnote. Type the heading “endnote”.

Tables and Figures

• Tables and figures should follow immediately after first mentioned in the text or on the next page.
• If they are placed on the next page, continue the text to the bottom of the preceding page.
• Do not wrap text around tables or figures. Text can go above and/or below.
• If more clarity is provided by placing tables and figures at the end of chapters or at the end of the text, this format is also acceptable.
• Tables and Figures are placed before references.
• Any diagram, drawing, graph, chart, map, photograph, or other type of illustration is presented in the thesis as a figure.
• All tables and figures must conform to margin requirements.
• Images can be resized to fit within margins
• Table captions go above tables.
• Figure captions go below figures.
• Captions must be single spaced.

Landscape Tables and Figures

• Large tables or figures can be placed on the page landscape or broadside orientation.
• Landscape tables and figures should face the right margin (unbound side).
• The top margin must be the same as on a regular page.
• Page numbers for landscape or broadside tables or figures are placed on the 11” side.

Supplementaries

These are the general requirements for all supplementary pages.

• Supplementary pages are arranged as listed under “Organizing and Formatting the Thesis/Dissertation” and numbered consecutively.
• Headings for all supplementary pages are major headings and the formatting style needs to match chapter headings.

References or Bibliography

• The References or Bibliography heading is always a major heading and the formatting style needs to match chapter headings.
• References or Bibliography are ordered after each chapter, or at the end of the text.
• References or Bibliography must start on a new page from the chapter text.
• References are aligned flush with the left margin.
• The style for references should follow the format appropriate for the field of study.
• The style used must be consistent throughout the thesis.
• Appendices are optional and used for supplementary material.
• The Appendices heading is a major heading and the formatting style needs to match chapter headings.
• As an option the appendix may be introduced with a cover page bearing only the title centered vertically and horizontally on the page. The content of the appendix then begins on the second page with the standard one inch top margin.
• Quality and format should be consistent with requirements for other parts of the thesis including margins.
• Page numbers used in the appendix must continue from the main text.

A Foreign Language Thesis

Occasionally, theses are written in languages other than English. In such cases, an English translation of the title and abstract must be included in the document.

• Submit one title page in the non-English language (no page number printed).
• Submit one title page in English (no page number printed).
• Submit one abstract in the non-English language (page number is ii).
• Submit one abstract in English (page number is numbered consecutively from previous page – example: if the last page of the abstract in the foreign language is page ii the first page of the abstract in English is numbered page iii).

Multipart Thesis

In some departments, a student may do research on two or more generally related areas which would be difficult to combine into a single well-organized thesis. The solution is the multi-part thesis.

• Each part is considered a separate unit, with its own chapters, bibliography or list of references, and appendix (optional); or it may have a combined bibliography or list of references and appendix.
• A single abstract is required.
• The pages of a multi-part thesis are numbered consecutively throughout the entire thesis, not through each part (therefore, the first page of Part II is not page 1).
• The chapter numbering begins with Chapter 1 for each part, or the chapters may be numbered consecutively.
• Pagination is consecutive throughout all parts, including numbered separation sheets between parts.
• Each part may be preceded by a separation sheet listing the appropriate number and title.

Format Requirements for Your Dissertation or Thesis

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The final dissertation or thesis manuscript must have a ready-for-publication appearance and standard features.

The Office of the University Registrar does not endorse or verify the accuracy of any dissertation or thesis formatting templates that may be available to you.

It is your student responsibility to make sure that the formatting meets these requirements. Introductory material, text, and appendices must all be clearly and consistently prepared and must meet all of the specifications outlined below.

Once you upload and submit your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted.

The digital file of the dissertation or thesis, which is sent to Stanford Libraries for cataloging, must meet certain technical requirements to ensure that it can be easily accessed by readers now and into the future. 

Follow the specifications outlined below.

Style and Format

Word and text divisions, style guides, content and layout, special instructions for d.m.a. students, order and content, page orientation, embedded links, supplementary material and publishing, supplementary material, scholarly reference, published papers and multiple authorship, use of copyrighted material, copyrighting your dissertation, file security and file name, stanford university thesis & dissertation publication license.

Pages should be standard U.S. letter size (8.5 x 11 inches).

In order to ensure the future ability to render the document, standard fonts must be used. 

For the main text body, type size should be 10, 11, or 12 point. Smaller font sizes may be used in tables, captions, etc. 

The font color must be black. 

Font Families

Acceptable font styles include:

• Times New Roman (preferred)
• Courier, Courier Bold, Courier Oblique, Courier Bold-Oblique;
• Helvetica, Helvetica Bold, Helvetica Oblique, Helvetica Bold-Oblique;
• Times, Times Bold, Times Italic, Times Bold-Italic;
• Computer Modern (or Computer Modern Roman).

Note: Do not use script or ornamental fonts. Do not use proprietary fonts.

If you use mathematical or other scientific notation in your dissertation or thesis using a font other than Symbol, you must embed the font into the PDF that is submitted to the university. 

Inner margins (left edge if single-sided; right edge for even-numbered pages, and left edge for odd-numbered pages if double-sided) must be 1.5 inches. All other margins must be one inch.

Pagination, headers, and/or footers may be placed within the margin, but no closer than one-half inch from the edge of the page.

For double-sided copies, 1.5 inches must be maintained as the inner margin. Margin requirements should apply to the entire document, including the title page.

The main body text of the manuscript should be one-and-a-half or double-spaced lines, except where conventional usage calls for single spacing, such as footnotes, indented quotations, tables, appendices, etc.

Words should be divided correctly at the end of a line and may not be divided from one page to the next. Use a standard dictionary to determine word division. 

Avoid short lines that end a paragraph at the top of a page, and any heading or subheading at the bottom of a page that is not followed by text.

The dissertation and thesis must be in English. 

Language Exceptions for Dissertations Only

Approval for writing the dissertation in another language is normally granted only in cases where the other language or literature in that language is also the subject of the discipline. 

Exceptions are granted by the school dean upon submission of a written request from the chair of your major department. Approval is routinely granted for dissertations in the Division of Literature, Cultures, and Languages within department specifications.

Prior to submitting in Axess, you must send a copy of the approval letter (or email message chain) from the department dean to [email protected]    

Dissertations written in another language must include an extended summary in English (usually 15 to 20 pages in length). In this case, you should upload your English summary as a supplemental file, during Step 4 of the online submission process.

Select a standard style approved by your department or dissertation advisor and use it consistently. 

Some reliable style guides are:

• K.A. Turabian’s A Manual for Writers of Term Papers, 
• Theses and Dissertations (University of Chicago Press), and 
• the MLA Handbook for Writers of Research Papers, Theses, and Dissertations (Modern Language Association).

If you are a student in the Doctor of Musical Arts program, you may submit musical scores formatted at 11 x 17 inches in size. 

If you are submitting a performance as your dissertation, submit the audio file in WAV format as a supplemental file. 

Note: The maximum file size accepted for submission is 100 MB. If a performance recording exceeds the maximum file size, break the file into multiple files and submit the parts individually as supplemental files.

Your dissertation or thesis must contain the following sections. All sections must be included in a single digital file for upload.

• Title Page — The format must be followed exactly. View these title page examples for Ph.D. Dissertation and this title page sample for an Engineer Thesis . Use uppercase letters. The title of the dissertation or thesis should be a meaningful description of the content of the manuscript. Use word substitutes for formulas, symbols, superscripts, subscripts, Greek letters, etc. The month and year must be the actual month and year in which you submit your dissertation or thesis electronically to the university. (Note: A student who submits in Autumn quarter is conferred his/her degree in the following calendar year.)
• Copyright Page — The dissertation or thesis PDF uploaded in Axess should not contain a copyright page. The copyright page will be created automatically by the online submission system and inserted into the file stored by Stanford Libraries.
• Signature Page — The dissertation or thesis PDF uploaded in Axess should also not contain a signature page. The submission process has moved away from ink-signatures, so a digital facsimile of the signature page will be created automatically by the online submission system and inserted into the dissertation or thesis in its final format stored by Stanford Libraries.
• Abstract — An abstract may be included in the preliminary section of the dissertation or thesis. The abstract in the body of the dissertation or thesis follows the style used for the rest of the manuscript and should be placed following the signature page. There is no maximum permissible length for the abstract in the dissertation or thesis.    Dissertation authors must enter an abstract using the online submission form for uploading the digital dissertation or thesis file to the library. This abstract, which will be indexed for online searching, must be formatted in plain text (no HTML or special formatting). It should be a pithy and succinct version of the abstract included in the dissertation or thesis itself.
• Preface, an Acknowledgment, or a Dedication.   This is optional.
• Table of Contents – Include page references.
• List of Tables –  Include titles and page references. This list is optional.
• List of Illustrations – Include titles and page references. This list is optional
• Introduction/Main body – Include suitable, consistent headings for the larger divisions and more important sub-divisions.
• Appendices.   This is optional.
• Bibliography or List of References.

Except for the title page, which counts as 'i' but is not physically numbered, each page of the manuscript, including all blank pages, pages between chapters, pages with text, photographs, tables, figures, maps, or computer code must be assigned a number. 

Consistent placement of pagination, at least one-half inch from the paper’s edge, should be used throughout the manuscript.

Follow these pagination instructions exactly:

• For the preliminary pages, use small Roman numerals (e.g., iv, v, vi).
• The title page is not physically numbered, but counts as page i.
• Keep in mind that a copyright page ii and augmented signature page iii (based off your student record) will automatically be inserted to your manuscript during submission.  This means you must ensure to remove pages ii and iii from your dissertation or thesis.
• Failing to remove pages ii and iii is most common formatting mistake: you must remove your copyright page ii and signature page iii from the pdf file before you submit your dissertation or thesis, and begin pagination on your abstract with page number "iv". If the document is formatted for double-sided printing with each section starting on the right page, then pagination will begin on a blank page (page"iv") and the Abstract should be numbered as page "v", and so forth.
• For the remainder of the manuscript, starting with the Introduction or Chapter 1 of the Main Body, use continuous Arabic pagination only (1, 2, 3, etc) for text, illustrations, images, appendices, and the bibliography. Remember to start with Arabic numbered page 1, as this is not a continuation of the Roman numeral numbering from the preliminary pages.
• The placement of page numbers should be consistent throughout the document.

For text, illustrations, charts, graphs, etc., printed in landscape form, the orientation should be facing away from the bound edge of the paper.

Images (color, grayscale, and monochrome) included in the dissertation or thesis should be clearly discernible both on screen and when printed. The dimensions should not exceed the size of the standard letter-size page (8.5” x 11”).

Image resolution should be 150 dots per inch (dpi), though resolutions as low as 72 dpi (and no lower) are acceptable. 

The format of images embedded in the PDF should be JPEG or EPS (the format JPEG2000 is also acceptable when it is supported in future versions of the PDF format). GIF and PNG are not preferred image file formats.

Large images, including maps and charts or other graphics that require high resolution, should not be included in the main dissertation or thesis file. Instead, they can be submitted separately as supplemental files and formatted in other formats as appropriate. 

Multimedia, such as audio, video, animation, etc., must not be embedded in the body of the dissertation or thesis. These media types add size and complexity to the digital file, introducing obstacles to users of the dissertation or thesis who wish to download and read (and “play back”) the content, and making it more difficult to preserve over time.

If you wish to include multimedia with your submission, upload the media separately as a stand-alone file in an appropriate media format. See Supplementary Material section below.

It is acceptable to include “live” (i.e., clickable) web URLs that link to online resources within the dissertation or thesis file. Spell out each URL in its entirety (e.g., http://www.stanford.edu ) rather than embedding the link in text (e.g., Stanford homepage ). By spelling out the URL, you improve a reader’s ability to understand and access the link reference.

Supplementary material may be submitted electronically with the dissertation or thesis. This material includes any supporting content that is useful for understanding the dissertation or thesis, but is not essential to the argument. It also covers core content in a form that can not be adequately represented or embedded in the PDF format, such as an audio recording of a musical performance.

Supplementary materials are submitted separately than the dissertation or thesis file, and are referred to as supplemental files.

A maximum of twenty supplemental files can be submitted. There are no restrictions on the file formats. The maximum file size is 1 GB.

You are encouraged to be judicious about the volume and quality of the supplemental files, and to employ file formats that are widely used by researchers generally, if not also by scholars of the discipline.

The following table outlines recommended file formats for different content types. By following these recommendations, the author is helping to ensure ongoing access to the material.

After uploading each supplemental file, it is important to enter a short description or label (maximum 120 characters for file name and the description). This label will be displayed to readers in a list of the contents for the entire submission.

If copyrighted material is part of the supplementary material, permission to reuse and distribute the content must be obtained from the owner of the copyright. Stanford Libraries requires copies of permission letters (in PDF format) to be uploaded electronically when submitting the files, and assumes no liability for copyright violations. View this sample permission letter .

System restrictions allow for a maximum of 10 individually uploaded permission files. If you have more than 10 permission files we recommend combining all permission letters into a single PDF file for upload.

In choosing an annotation or reference system, you should be guided by the practice of your discipline and the recommendations of your departments. In addition to the general style guides listed in the Style section above, there are specific style guides for some fields. When a reference system has been selected, it should be used consistently throughout the dissertation or thesis. The placement of footnotes is at your discretion with reading committee approval.

An important aspect of modern scholarship is the proper attribution of authorship for joint or group research. If the manuscript includes joint or group research, you must clearly identify your contribution to the enterprise in an introduction.

The inclusion of published papers in a dissertation or thesis is the prerogative of the major department. Where published papers or ready-for-publication papers are included, the following criteria must be met:

• There must be an introduction that integrates the general theme of the research and the relationship between the chapters. The introduction may also include a review of the literature relevant to the dissertation or thesis topic that does not appear in the chapters.
• Multiple authorship of a published paper should be addressed by clearly designating, in an introduction, the role that the dissertation or thesis author had in the research and production of the published paper. The student must have a major contribution to the research and writing of papers included in the dissertation or thesis.
• There must be adequate referencing of where individual papers have been published.
• Written permission must be obtained for all copyrighted materials. Letters of permission must be uploaded electronically in PDF form when submitting the dissertation or thesis. 
• The published material must be reformatted to meet the university's format requirements (e.g., appropriate margins and pagination) of the dissertation. The Office of the University Registrar will approve a dissertation or thesis if there are no deviations from the normal specifications that would prevent proper dissemination and utilization of the dissertation or thesis. If the published material does not correspond to these standards, it will be necessary for you to reformat that portion of the dissertation or thesis.
• Multiple authorship has implications with respect to copyright and public release of the material. Be sure to discuss copyright clearance and embargo options with your co-authors and your advisor well in advance of preparing your thesis for submission.

If copyrighted material belonging to others is used in your dissertation or thesis or is part of your supplementary materials, you must give full credit to the author and publisher of the work in all cases, and obtain permission from the copyright owner for reuse of the material unless you have determined that your use of the work is clearly fair use under US copyright law (17 USC §107). 

The statute sets out four factors that must be considered when assessing Fair Use:

• the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purpose;
• the nature of the copyrighted work;
• the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
• the effect of the use upon the potential market for or value of the copyrighted work.

The Association of American University Presses requires permission for any quotations that are reproduced as complete units (poems, letters, short stories, essays, journal articles, complete chapters or sections of books, maps, charts, graphs, tables, drawings, or other illustrative materials). You can find this guideline and other detailed information on Fair Use at http://fairuse.stanford.edu . 

If you are in doubt, it is safest to obtain permission. Permission to use copyrighted material must be obtained from the owner of the copyright. Stanford Libraries requires copies of permission letters (in PDF format) to be uploaded electronically when submitting the dissertation or thesis, and assumes no liability for copyright violations. For reference, view this sample permission letter .

Copyright protection is automatically in effect from the time the work is in fixed form. A proper copyright statement consisting of the copyright symbol, the author’s name, year of degree conferral, and the phrase “All Rights Reserved” will be added automatically to the dissertation or thesis in its final form.

Registration of copyright is not required, but it establishes a public record of your copyright claim and enables copyright owners to litigate against infringement. You need not register your copyright with the U.S. Copyright Office at the outset, although registration must be made before the copyright may be enforced by litigation in case of infringement. 

Early registration does have certain advantages: it establishes a public record of your copyright claim, and if registration has been made prior to the infringement of your work, or within three months after its publication, qualifies you to be awarded statutory damages and attorney fees in addition to the actual damages and profits available to you as the copyright owner (should you ever have to sue because of infringement).

For more information about copyright, see the Stanford Libraries' resource on Copyright Considerations .

For further information on Registration of Copyright, see https://www.copyright.gov/registration/ .

Do not require a password to make changes to your submitted PDF file, or apply other encryption or security measures. Password-protected files will be rejected.

The file name and description will be printed on a page added to your dissertation or thesis, so choose a file name accordingly.

Important note: File names may only consist of alphanumeric characters, hyphen, underscore, at sign, space, ampersand, and comma – before the ending period and file extension.  Specifically,

• A file name cannot start with a space, period (nor contain a period), underscore, or hyphen.
• Files names must be 120 characters or less.

Here is an example of a filename that is allowed, including all of the possible characters:

• A Study of Social Media with a Focus on @Twitter Accounts, Leland Student_30AUG2023.pdf

In submitting a thesis or dissertation to Stanford, the author grants The Trustees of Leland Stanford Junior University (Stanford) the non-exclusive, worldwide, perpetual, irrevocable right to reproduce, distribute, display and transmit author's thesis or dissertation, including any supplemental materials (the Work), in whole or in part in such print and electronic formats as may be in existence now or developed in the future, to sub-license others to do the same, and to preserve and protect the Work, subject to any third-party release or display restrictions specified by Author on submission of the Work to Stanford.

Author further represents and warrants that Author is the copyright holder of the Work, and has obtained all necessary rights to permit Stanford to reproduce and distribute third-party materials contained in any part of the Work, including use of third-party images, text, or music, as well as all necessary licenses relating to any non-public, third-party software necessary to access, display, and run or print the Work. Author is solely responsible and will indemnify Stanford for any third party claims related to the Work as submitted for publication.

Author warrants that the Work does not contain information protected by the Health Insurance Portability and Accountability Act (HIPAA), the Family Educational Rights and Privacy Act (FERPA), confidentiality agreements, or contain Stanford Prohibited, Restricted or Confidential data described on the University IT website , or other data of a private nature.

Stanford is under no obligation to use, display or host the work in any way and may elect not to use the work for any reason including copyright or other legal concerns, financial resources, or programmatic need.