simple cover letter for internal position

Internal Position cover letter examples

Are you hoping to secure a new position within your existing company?

An internal move can be the perfect solution if you love the company but you want to progress in your career or try your hand at a different department.

Either way, you need to submit a persuasive application, and we’ve created the following guide, complete with several internal position cover letter examples to help you do just that.

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Internal Position cover letter example 2

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The example cover letters here should give you a good general idea on how your Internal Position cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write an Internal Position cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When writing your Internal Position cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of *Internal Position* with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Internal Position cover letter

Your Internal Position cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Internal Position cover letter templates

Copy and paste these Internal Position cover letter templates to get a head start on your own.

I hope you’re well.

I am delighted to submit my application for the open position of Finance Manager. With 7 years of experience overseeing the finance strategy development as Assistant Finance Manager, combined with my recent master’s in business administration, I am confident in my ability to excel in this elevated role.

Throughout my tenure at CFT Construction, I have successfully led the financial planning and analysis for our residential development unit, demonstrating expertise in advanced financial modelling and budgeting. My implementation of a streamlined financial reporting system in 2021 improved accuracy by 20%, while a new budgeting process reduced variance by 15% within the first year. I effectively guided the multinational management team through their EOY financial analysis as well as spearheading new training initiatives which excellent results, which I would continue in this more senior role.

I am deeply committed to ensuring the growth and sustainability of the company and believe that my specialised operational knowledge would make me a great asset in this role. I am available for an interview at your earliest convenience.

All the best,

Jordan Teller ¦ 07777777777 ¦ [email protected]

I am thrilled to apply for the position of Executive Secretary. With my 15+ years of service as an Administrative Secretary within the company and my NVQ Level 4 diploma in Business and Administration, I am confident that I can continue providing excellent secretarial support in this new role.

Having provided unwavering support to management professionals in both the healthcare and marketing industries during my career, I possess a diverse skill set, including project management, diary coordination, and expert transcription and proofreading abilities. Within Lead Marketing, I have contributed significantly, streamlining client follow-up systems, resulting in a remarkable 20% improvement in response time. Additionally, my implementation of an expense tracking system for the senior management team led to a remarkable 38% reduction in overspending.

As a dedicated and detail-oriented professional, I am eager to further contribute to the success of Lead Marketing in the capacity of Executive Secretary. I would love to discuss my vision for this role further in an interview when you have availability.

Thomas Stanley ¦ 07777777777 ¦ [email protected]

I am excited to submit my application for the new role of Senior Fashion Buyer at our company, where I believe my proven track record, diverse skill set, and passion for fashion will make a significant impact.

With over 16 years of experience as a Fashion Buyer in the purchasing team, I have garnered extensive expertise in conducting market research, analysing sales trends, and sourcing products from vendors across Europe and the USA. My ability to curate merchandise assortments that align with the latest fashion trends and consumer preferences has consistently driven sales and profitability, as exemplified by the 15% sales increase and 12% reduction in online markdowns achieved through data-driven product selection. Additionally, my proficiency in supplier management and negotiation has fostered strong working relationships which has been recognised by my training contract with the customer service team.

I am eager to further discuss my accomplishments and strategic vision for Marks & Spencer’s as a Senior Fashion Buyer. I am available for interview at any time.

Sunni Carter ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing that Internal Position, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!

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Cover Letters for a Promotion or Internal Position

What to Include in Your Cover Letter

• Sample Cover Letter for Promotion
• Email Job Promotion Letter

Applying for a Transfer

More about getting promoted.

When you're being considered for an internal position or a promotion, you may need to write a cover letter to officially apply for the new position within your company.

What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?

Here's everything you need to know about crafting the perfect cover letter for an internal role, along with sample letters and writing tips.

A job promotion cover letter should clearly explain your interest in the job and delineate  how you are qualified for the position . The letter should also recap your experience and knowledge of your employer’s current mission and needs, as well as the progressive growth you have enjoyed within the company.

Don't presume the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.

Sharing the specific details of your history with the organization will help ensure  your resume gets a closer look  and that your qualifications get noticed.

This is especially true when applying for a position at a large company. Also, be prepared to discuss these  qualifications during job interviews .

See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.

Sample Cover Letter for a Promotion or Internal Position

This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online), or see below for more examples.

Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lewis.applicant@email.com

June 4, 2024

Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.

Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communication strategies at the departmental level.

I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.

In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure all projects are completed by established milestones.

These are just a few examples of my accomplishments and contributions to our company. I hope you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.

Best regards,

Signature (hard copy letter)

Lewis Applicant

Email Job Promotion Cover Letter

Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:

Subject:  Application for Manager - Shoe Department

Dear Janice,

It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.

I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.

With my experience in varied departments, I feel I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.

I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.

Caroline Xao Assistant Manager, Shoes caroline.xo@caseys.com 555-555-1212

If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.

When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.

Take the time to ensure you're in a perfect position to make the best impression at work and to  get that promotion you're seeking .

Key Takeaways

Provide details. Remind your employer of your history with their company, contributions to their success, and dedication to their corporate mission and goals.

Be grateful. Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.

Enhance your promotability. From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future. 

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• Internal Position

Internal Position cover letter example

Cover letter header

Cover letter greeting, cover letter introduction, cover letter middle part (body), how to close a copywriter cover letter (conclusion and sign-off).

When you are applying for an internal position, you might not think that you need a cover letter as everyone knows you, but as you will likely be going up against external applicants it is useful to submit a comparable cover letter and resume. Your internal position cover letter may blow the others out of the water, but you still need to make your case.

This cover letter example and guide will look at the essential aspects of writing an internal position cover letter. What should you emphasize when you are up against both internal and external applicants? Write it as if you would for any other job, but with enough insider advantages to give you the edge. Here is what we will cover:

• How to structure the internal position cover letter – what to include
• How to weave your story in the intro, middle part and conclusion
• Common mistakes to make – don’t fall into these traps

Resume.io shares over 180 cover letter examples and professional guides that offer tips and advice for job seekers. Our examples are relevant to any internal position in any industry. Just make it hyper company specific and the hiring manager will stick closer to home.

Best format for an internal position cover letter

The format of an internal position cover letter should not differ from a normal cover letter. You are not asking for special privileges because you are an internal applicant – you simply want to prove that you are the best person for the job. Therefore, the playing field should be level. The typical format should include:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (the body)
• The final paragraph of your cover letter

You should not only tell your current employment stories in your cover letter – there may well be previous experiences that could be useful for your new internal job. Mix it up. Your employers will know about your current accomplishments, but it may well be that your previous achievements add to your application more than you might think. You are applying for a new role, after all, so you need to think about all the new requirements.

Look at our comprehensive cover letter guide for more general advice on writing the cover letter – pick some of the functions that are closest to what you do.

The internal position cover letter samples below may offer some ideas.

The header of an internal position cover letter should be practical with a basic design. You do not need to impress your employer with formatting and visual tricks – they know you. You do, however, still need to include your full name, personal (not work) email address and your personal (not work) mobile number. It is important to ensure equality for all job applicants, so any attempt at currying favor should be avoided. You are just another applicant, but an applicant with an insane amount of relevant experience. See the cover letter header on our internal position cover letter example for more ideas.

Goal of the cover letter header: Include your contact details in the cover letter header as well as the resume. Keep work contact details off your internal position cover letter.

There is no chance that you can get this section wrong. Some applicants may not know the identity of the hiring manager and wonder what they should write in the cover letter greeting, but for an internal position it is clear. Always stick with the more formal “Dear” rather than addressing the hiring manager by their first name, though. Your cover letter is still a formal employment document, so it should retain a certain sense of distance and respect. Check out the greeting from our cover letter example below.

Goal of letter greeting: Get the spelling right and use their surname rather than first name. The interview might be informal, but your internal position cover letter should not be.

Dear Ms. Tilling,

The introduction should hit hard at the value that you will bring to your new role. Justify the move with your previous successes, but you will also likely have a host of new responsibilities so show that you possess other skills from previous roles and projects to ensure success. It is good if you can surprise the hiring manager: “Oh, I didn’t know that they had done that?!” Sharing your motivation for the move is an important consideration as starting a new position will not be easy and require significant efforts. See the introduction from our cover letter example below.

Goal of the cover letter introduction: Share why you fit the role, be hyper-specific if possible, and consider any core motivations for the new move.

I would like to apply for an internal position as department manager in Home Galore’s new Long Island location. I have been working at the Powlson store for the past five years (with two as homewares department manager) and would be interested in the new store as it is 50 minutes closer to my home.

The middle part, or body, of an internal position cover letter is where you need to share your most relevant examples. It doesn’t matter if they are from your current employer or a previous role – you simply need to prove that you are the best applicant. It does help to hint that you have insider knowledge and the associated benefits, but do not solely rely on this.

Share some personality with a hiring manager that might not know you so well and make sure that you drop a name or two in terms of people who know you well and can give a good character reference. Minimizing risk is important in recruitment, so if a hiring manager can have a chat about you to someone who knows you well, it will improve your chances. Below you’ll find the middle part of our cover letter sample.

Goal of the cover letter middle part: Show just how seamlessly you would fit in, share some previous experiences that might be unknown and offer a hint of personality.

I would enjoy the opportunity of working on a new store start-up and know a few of the new management team. Peter Harrison has told me to write a letter to signal my interest in the internal move and I also have the approval of my current boss Heather Witt. I have a track record in developing and training employees across all departments and realize that with 75 percent new employees, this would be an essential activity. Having a core of department managers with company experience is critical for success. Taking on an internal position as department manager would also facilitate cooperation across local stores. I know the regional management teams well and would feel comfortable in leveraging diverse expertise from across the company. There are various merchandising challenges that need to be considered in such a big store and as the seasonal category comes under homewares, I have specific ideas of how we might run promotions. My summer seasonal sales were the best out of the entire company last year.

The close of a cover letter would normally be a call to action for an interview, but as an internal position applicant you know that this is guaranteed. It would therefore seem strange to say that you hope to get an interview, but not that you are looking forward to finding out more. The close of a cover letter is also a great chance to drop one more name who is sure to give you a glowing reference. You’ll find the conclusion of our cover letter sample below.

Goal of the conclusion: Close on a positive note and say that you are looking forward to the next steps. Ask your referee before you mention their name in the cover letter.

I would welcome the chance to meet the new management team and I understand that Heather Witt has already composed a letter of recommendation. Sincerely, Taylor Bartley

Mistakes to Avoid in an Internal Position Cover Letter

While the content of your internal position cover letter might make it clear that you are the right person for the role, there are a few mistakes that could crop up to derail your application. They are all quite basic, but don’t relax. Check and double check for accuracy.

• Grammatical and spelling errors: Typos and grammar errors are easily avoided by using an online checker such as Grammarly. Lack of attention to detail is a bad sign in most roles, so don’t rush the application assuming that the job is yours anyway.
• Use company where possible: While you might write other cover letters in a certain tone, adopt the language and tone that you would use in all internal correspondence. You don’t need to “seem” like one of the family, you are one of the family.
• Keep it formal: While most internal email correspondence may verge on the informal side, the application could be viewed by any number of senior management, so keep the register formal. Your language will always be compared to external applicants.

An attractive and well-organized cover letter helps the hiring manager see you as the most promising choice. If you don’t have time to fuss with the formatting, consider using a professionally-designed cover letter template.

Key takeaways

• Apply to an internal position like you would any other role
• Follow the job description carefully – include information from past roles
• Speak the language of your company, but keep it on the formal side
• Drop names of internal people who are happy to put in a good word for you

Check out our other related cover letter examples for even more writing and formatting tips:

• Career change cover letter example
• Volunteer cover letter sample

Free professionally designed templates

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How to Write an Effective Internal Position Cover Letter and Resume

You have probably spent years working for your organization. You deliver outstanding results, meet company goals, and now you feel it’s time to advance into a different department or ask for a promotion. But how do you go about it? It’s easy to assume that you don’t need to submit an internal position cover letter and resume because your track record already speaks volumes.

However, that isn’t always the case. Whether you’re seeking a promotion or applying for a new departmental position, you must submit a cover letter and an internal position resume. Usually, this application centers on your current role and convinces the hiring manager and managerial staff that you are ready for the position. 

Find your bootcamp match

Keep reading to learn several tips and tricks that will guide you in writing a successful internal position cover letter and resume.

Internal Position Cover Letter Guide

Writing a cover letter for an internal position shouldn’t be as challenging because you already know the company dynamics. You only need to express your interest in the job and explain how you intend to transition into the new role. You can list a few of the significant achievements you have accomplished in your current role.

Why Does Your Internal Position Cover Letter Matter?

An internal cover letter is important because it positions you as a strong candidate for the role. Not every department manager knows your achievements and skills. Writing a cover letter to accompany your resume captures the hiring manager’s attention, giving you an upper hand.

Most people who apply for internal positions are highly qualified and deserving. A cover letter allows you to vouch for yourself and explain why you are the right pick for the job. You can showcase your contribution to the company and explain how your current role shaped you for the new position.

Essential Components of Your Internal Position Cover Letter

Internal position cover letters follow the same cover letter format as universal cover letters . However, the letter’s contents will focus more on your current position and not previous job opportunities. Here are the most significant components of an internal position cover letter.

• Contact information. You will include your contact information and the company’s information. In addition, you will add the date of your application. Your information allows the recruiters to give you feedback and the date proves that you submitted your application before the deadline.
• Salutation. You will address the letter to the hiring manager using their name. Luckily, because it is an internal job posting, you can find the hiring manager’s name. Using the official name makes the letter more personable and captures attention.
• Two or three body paragraphs. Start by expressing interest in the open position and highlighting your qualifications. The next paragraph covers how your capabilities align with the job opening. Include hard data to prove your achievements at the company. Finally, explain how you have grown in your current position and how your skills will contribute to your success in the new role.
• Conclusion. This paragraph concludes the letter by expressing gratitude to the hiring manager and prompting them to consider you for the next step of the hiring process. It should be about two to three sentences in length and conclude with a handwritten signature and formal closing, such as “kind regards” or “sincerely.”

5 Tips for Writing a Strong Internal Position Cover Letter

There are hundreds of tips when it comes to writing cover letters. However, writing an internal position cover letter requires more attention and knowledge of the company culture and products. Here are the five top tips to implement in your cover letter.

• Be professional. You may be a seasoned employee, but that doesn’t mean you can rely on your relationships at the company to get ahead. Don’t randomly throw in your boss’s name unless you’re using them for a recommendation. Write a formal letter like you would for an external position.
• Use insider knowledge. As an employee, you already know about the organization. Tailor your achievements to match what the company is looking for in a candidate. Highlight specific contributions and explain why they make you the right fit for the job opening. You can use figures and measurable outcomes to emphasize your point.
• Keep it short. Cover letters should be brief and to the point. Typically, your cover letter should be around 250-350 words, which is under one page. Only focus on meaningful information to make your cover letter captivating. Your resume will contain additional information.
• Speak highly of your boss. Always show gratitude and explain that your boss played a crucial role in preparing you for the new position. Keep in mind, the chances of the hiring managers reaching out to your boss for confirmation on your work are very high.
• Proofread your work. Don’t ever submit your job application before proofreading. Proofreading helps you correct grammatical errors and edit out unnecessary information. Your hiring manager will appreciate a well-crafted cover letter.

Internal Position Cover Letter Example

Now that you’re aware of the components and tips for writing a professional cover letter, you can go ahead and draft a few examples. But if you also need a practical example, here is a sample cover letter for an internal position.

Internal Position Cover Letter Sample

123 Street St., New York, NY

(123) 456 7890

[email protected]

November 20, 2021

Madeleine Woods

XYZ Creatives

321 Manhattan, New York

Dear Ms. Woods,

I am writing to formally express my interest in the Digital Marketing Manager position in the Sales and Marketing Department. I was ecstatic to learn about the role as it allowed me to showcase my leadership skills and long-term experience in digital marketing. I am currently working in the same department as an assistant sales manager.

When I joined XYZ Creatives in 2017 as a Sales Associate, my goal was to learn and contribute to the department and organization at large. Since then, I have gained extensive experience in online sales, digital marketing, and management. I have also risen to become an assistant sales manager, working under the most supportive department head.

My digital marketing expertise led to a 32 percent client growth and improved client satisfaction ratings. In addition, I joined a digital marketing bootcamp in 2020 to learn about analytical marketing skills, digital marketing tools, improving client loyalty online and in person, and more. I can use my knowledge and experience in the sales department to ensure client satisfaction and lay a firm foundation for the long-term success of digital marketing campaigns at XYZ Creatives.

I have attached my resume, which features all my notable achievements and skills. I would appreciate the opportunity to discuss further the Digital Marketing Manager position and how to move XYZ Creatives forward. I appreciate your consideration and look forward to hearing from you,

Internal Position Resume Guide

Although you submitted your resume when applying for your current role, you still need to write a new one for the internal position. Remember, you have made more strides in your career path and achieved new goals along the way, so you should update your resume to reflect those accomplishments. Keep reading for tips on how to write a winning resume .

Why Does Your Internal Position Cover Letter and Resume Matter?

An internal position resume allows you to add the new achievements and skills that you developed while in your current position. For example, you may have attended a coding bootcamp or contributed severally to the success of various company initiatives. Adding these achievements to your resume makes you a strong contender for the position.

Whether you’re seeking an opportunity for a promotion or applying for a new position, hiring managers always expect a fresh resume. An official application process places you in the same position as external candidates, meaning all your application materials are necessary.

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

Furthermore, internal resumes allow you to use specific client names, programs, and initiatives that the hiring manager is familiar with. You can include reviews from your colleagues and department manager to prove that you are the ideal candidate. A specific and detailed resume will demonstrate how you’ve made an impact on the company since you were first hired.

Essential Components of Your Internal Position Resume

Unlike typical resumes, resumes for an internal position focus more on your career paths within the company. All you’re doing is adding to an already submitted resume while focusing on relevant achievements, skills, and goals. However, you need to write a new one and include these essential components.

• Contact information: The header features your full name and contact information. You will include your phone number, physical address, email address, and professional profile, such as LinkedIn. This section also allows you to upgrade your information if you have moved within the employment period.
• Professional summary. You must write a new professional summary to demonstrate your growth within the company. This section features your career objectives and an overview of your professional life within the organization.
• Work experience. In an internal resume, this section focuses on your duties and achievements within the company. However, if your previous experience from a different employer is relevant to the position, it is essential to add that to your resume. Alternatively, if you don’t have extensive experience working for the company, you can also rely on previous experience.
• Education. Your education history is significant because it helps the hiring manager determine whether you’re the right candidate for the role. Add relevant education history to this section.
• Skills. This section is where you get to brag a little and showcase your skills. Note down previous skills and all the skills you learned as an employee of the company. These can include technical skills and soft skills that are relevant to the position.
• Additional sections. These sections include the hobbies and interests you picked up, courses, awards, certifications, memberships, and other relevant information. These sections are not mandatory, but they can help boost your resume and place you ahead of other internal candidates.

5 Tips for Writing a Strong Internal Position Resume

Your resume can make or break your application. Generally, hiring managers go through hundreds of resumes, and many lack the patience to understand a poorly written resume. Here are five essential tips to guide you in writing your internal position resume to avoid such instances.

• Write a new resume. When writing a resume for an internal position, it is advisable to write an entirely new resume instead of editing your previous resume. You will need to add new skills, achievements, and promotions. In addition, writing a new resume shows that you are serious about the job application.
• Change your professional summary. Altering your summary is important because, over the years, your career aspirations and goals will change. You will achieve your career objectives and develop new ones, making your previous professional summary irrelevant. In addition, your professional summary must align with the target position.
• Use keywords. Hiring managers seek the services of resume scanning software to select the best resumes. These scanners detect specific keywords set by the managers and separate the resumes accordingly. To ensure your resume is prioritized, go through the job description and include relevant keywords within your application.
• Focus on your internal achievements. Demonstrate your accomplishments as a hard-working employee, team player, and leader. If the hiring manager is impressed by your hard work and commitment as a loyal employee, you will likely become the best candidate for promotion.
• Adapt the company language. As an employee, you already understand the company culture. That means you can use company language in certain sections of your resume. For example, if your employer is focused on client satisfaction and mentoring as the key company goals, ensure you strategically add these words to your resume.

Internal Position Resume Examples

If you have a hard time drafting the perfect internal position resume, you can use resume builders, which feature templates and resume samples. We have also outlined two resume examples to guide you during the writing process. One focuses on the skills section and the second one features a full resume template for internal positions.

Internal Position Resume Sample: The Skills Section

While the specific skills included in this section may vary based on the keywords mentioned in the job description, below are some of the typical qualifications professionals tend to have within their documentation.

• Data analysis, content creation, SEO, and CRM, which are requisite skills in digital marketing
• Excellent sales skills to enhance client growth and loyalty
•   Adept leadership skills demonstrated through timely deliveries in the sales department
• Interpersonal skills to maintain solid client relationships and the marketing team
• Project management skills to facilitate professional development opportunities
• Knowledge of Semrush, Google Analytics, Hubspot, WASK, and Act-On

Sample Internal Position Resume Template

Phone Number, Email Address

LinkedIn Profile

PROFESSIONAL SUMMARY

Write a captivating summary that will capture the reader’s attention. In 2-3 sentences, express a bit of your personality, experience level, achievements within the company, and career objectives.

WORK EXPERIENCE

List your work experience using bullet points and in chronological order. Remember to include all your promotions (if any) and responsibilities. You can also list your key achievements below each role.

Company, City, State

Dates Employed

• List responsibilities

Key Achievements

• List relevant achievements

List your education starting with the highest degree. If you advanced your education after receiving employment, state that clearly in this section. You don’t have to add high school information if you have a university degree.

List all the relevant skills using bullet points. Remember to tailor these skills to match the job opening. You can refer to the section above.

CERTIFICATIONS AND AWARDS

List all your certifications and awards. You can skip this section if you don’t have any certifications or awards.

Internal Position Resume Template Resources

• Microsoft . Microsoft offers different resume templates for internal company promotions and transfers. They are downloadable word documents that you can tailor to suit your application.
• Template.net . This site features several resume templates for different career fields. You will find internal position templates for sales managers, audit directors, communication managers, and more.
• Indeed . This popular job search platform also offers resources on writing a strong resume. There are templates, tips, and examples for writing your internal position resume. 

Importance of an Internal Position Cover Letter and Resume

An internal position cover letter and resume are essential for the organization and employees. These application materials make the process more credible because all internal candidates follow the same application process. In addition, you have the opportunity to showcase your demonstratable success and contributions to the company.

Internal Position Cover Letter and Resume FAQ

Your cover letter should focus inward, highlighting your contributions to the current company. You will include measurable outcomes of your work and the relevant experience that makes you the ideal candidate for the position.

Yes. A resume is mandatory when applying for an internal promotion or transfer. Writing a fresh resume allows you to include any relevant achievements, skills, and education certificates you attained after your employment. These additions make a significant difference in your job application.

An internal position cover letter is less detailed compared to a resume. Your cover letter offers a brief introduction of your interest in the position and why you are the right candidate. It also highlights significant achievements and skills, whereas a resume gives a more detailed overview of your work experience and broader career plans.

The best way to apply for an internal position is to submit a well-crafted cover letter and resume, expressing your interest in the position. Leverage your skills, achievements, and contribution to the company to prove that you are the right fit. Once your application is submitted, you can send a follow-up a few days or weeks later, depending on the feedback timeframe.

About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .

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2 Examples – How to Write a Perfect Cover Letter for Internal Position

• Understanding the Basics of an Internal Cover Letter Part 1
• Example of a Successful Cover Letter for Internal Position Part 2
• How to Write a Perfect Cover Letter for Internal Position Part 3
• How to Highlight Your Skills and Achievements Part 4
• Aligning Your Goals with the Company’s Vision Part 5
• How to Close Your Cover Letter Part 6

Part 1 Understanding the Basics of an Internal Cover Letter

When crafting an internal cover letter, your main goal is to showcase your skills, work experience, and achievements in a way that demonstrates your value within your current organization. Since you’re already part of the company, you have the advantage of being familiar with its culture, goals, and priorities.

• Start by addressing your internal cover letter to the hiring manager or the person responsible for the internal job posting. Be sure to include the specific job title you’re applying for, mentioning the internal job posting number if applicable, to ensure clarity.
• In the opening paragraph, express your enthusiasm for the new opportunity and briefly mention your current role in the company. Highlight your understanding of the job requirements and explain why you are the ideal candidate for the position. Share your achievements and the impact you’ve had in your current role, using specific examples such as project successes or increased team productivity.
• In the middle paragraphs, delve into your accomplishments and skills that are relevant to the desired role. Discuss your proficiency in specific software, tools, or processes that are essential for the new position. Show the connections between your current skills and the new role requirements, demonstrating your ability to adapt and contribute to the company’s success.
• Don’t forget to mention any relevant professional development or training you’ve completed, showcasing your commitment to personal growth within the organization. Also, share any instances where you’ve worked closely with the team or department you’re applying to join, further proving your ability to collaborate and work well within that particular group.
• As you wrap up your letter, reiterate your enthusiasm and interest in the role, expressing your gratitude for being considered. Make sure to include your contact information, inviting the hiring manager to reach out with any questions or to schedule an interview. Remember to proofread your cover letter before submitting it to ensure it is error-free and professionally presented.

Part 2 Example of a Successful Cover Letter for Internal Position

Dear [Name],

I was excited to read about the [Job Title] position within our company. With my extensive experience in [Department] and proven record of [Accomplishment], I believe I’m a strong fit for the role.

In my current position as a [Your Current Job Title], I have achieved [Provide Examples of Successes]. I also recognize the importance of [Skills or Qualifications Required for the New Role] and have honed my skills in these areas through [Courses, Certifications, or Workplace Experience]. I’m eager to apply my expertise to this new challenge and make an even greater impact on our team.

I appreciate your consideration for this internal opportunity and look forward to the chance to discuss my candidacy further.

Sincerely, [Your Name]

Dear [Hiring Manager’s Name],

I’m writing to express my keen interest in the [Specific Job Title] position, as advertised internally under [Job Posting Number]. Having been a dedicated member of the [Company Name] team, I am excited about the opportunity to contribute my skills and experience to [Department or Team Name].

In my current role as [Your Current Position], I’ve had the privilege of collaborating closely with the [Department or Team Name] team on projects such as [mention a specific project]. This experience has allowed me to understand the team’s dynamics and the importance of teamwork in achieving our goals.

One of my notable achievements during my tenure here has been [mention a specific achievement], where I [briefly explain the achievement and its impact]. This accomplishment reflects my ability to meet challenges head-on and drive tangible results.

I believe my proficiency in [mention relevant skills or tools] and my understanding of [mention industry-specific knowledge] align well with the requirements of the [Specific Job Title] role. Additionally, my commitment to continuous improvement is evident through my participation in [mention relevant professional development or training].

I value the relationships I’ve built within the [Department or Team Name] team and look forward to strengthening these bonds as we work together towards achieving our shared objectives.

I would appreciate the opportunity to discuss my potential contribution to the [Department or Team Name] team further. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a conversation at your convenience.

Thank you for considering my application. I am eager to continue my journey with [Company Name] in this new capacity.

[Your Name]

Part 3 How to Write a Perfect Cover Letter for Internal Position

Starting your cover letter on the right note sets the tone for the rest of its content. Begin by addressing the hiring manager or your direct supervisor if you know their name. If you’re unsure of the name, you can use a professional-sounding, generic greeting like “Dear Hiring Manager” or “To the [Department] Team” .

Next, express your excitement for the opportunity to apply for the internal position. Share something positive about the company that has inspired you during your time there:

“Since joining the team two years ago, I have been consistently impressed by [Company]’s dedication to innovation and our clients’ success. I am excited about the prospect of continuing to contribute to these values in the [Position Title] role.”

Briefly introduce the purpose of your cover letter in a clear and succinct way:

“I am writing to express my interest in the [Position Title] role that was recently posted on the company’s internal job board. With my experience in [relevant skills/department], I believe I can make a significant impact in this new position.”

In the following paragraphs, make sure to convey how your background and experience align with the job requirements. Focus on highlighting your accomplishments and transferable skills, which will demonstrate your competence for the role. For example:

“During my two years in the [your current department], I have successfully managed and completed [achieved goal/project], resulting in a [measurable outcome, e.g., 15% increase in productivity]. I have also taken on additional responsibilities, such as [extra work/tasks], showcasing my adaptability and commitment to [Company].”

Emphasize your eagerness to discuss the opportunity further in an interview. Mention your availability to meet and provide additional details about your qualifications:

“I am enthusiastic about the prospect of bringing my expertise and passion to the [Position Title] role and would welcome the opportunity to discuss my candidacy further. Please let me know when we can arrange a meeting to discuss how my skills can help [Company] reach its goals.”

Remember to maintain a friendly yet professional tone throughout your cover letter, and focus on showcasing the value you bring to the company and the position. Keep it concise and engaging, and you’ll be one step closer to securing that internal opportunity.

Part 4 How to Highlight Your Skills and Achievements

Emphasize how your current skills and experiences are relevant to the position you’re applying for. Here are some tips for effectively highlighting your skills and achievements:

1. Focus on relevant skills and experiences : Make sure to include the key skills and experiences that are specifically required for the position. Think about your current responsibilities, any projects you’ve successfully completed, and any experience in the department you are applying to.

2. Quantify your achievements : Whenever possible, provide specific numbers or metrics to demonstrate how your accomplishments positively impacted the company. For example, mention the percentage increase in efficiency in a process you improved, or the amount you saved by implementing a new strategy.

“As the Marketing Coordinator for the past two years, I have successfully managed multiple campaigns, increasing our brand visibility by 30% and achieving 20% growth in online sales.”

3. Try to use action verbs : Begin your sentences with strong action verbs such as developed, implemented, or managed. This not only makes your cover letter more engaging but also emphasizes the impact of your achievements.

Example : “ In my current role, I successfully managed a team of 12 and implemented a new workflow process, which increased department efficiency by 18%. This experience has provided me with valuable insights on managing diverse teams and delivering projects within tight deadlines.”

“In my role as Customer Service Representative, I successfully implemented a new system for handling customer inquiries, resulting in a 25% increase in efficiency.”

“I have become well-versed in working with cross-functional teams, and my strong communication skills have allowed me to collaborate effectively with colleagues at all levels of the organization. These experiences will serve me well in the Project Manager position, where teamwork and communication are crucial for success.” “Through regular collaboration with the marketing team, I have developed strong interpersonal and project management skills that will be valuable in my potential role as Marketing Coordinator.” Finally, make a connection between your current role and the internal position you are applying for. Explain how your experiences and strengths make you an ideal candidate for the new opportunity. For example: “With my extensive experience in customer service, I have a deep understanding of our client base. This knowledge, combined with my marketing skills, will help me excel in the Marketing Coordinator position and drive the success of our campaigns.” Do not be afraid to show some personality while maintaining a professional tone. This will give your cover letter a unique touch and help you stand out from other applicants. Consider sharing relevant connections to the new role or any special interests that make you a great fit for the position: “Outside of work, I am an active member of our local environmental group, which has allowed me to gain a deeper understanding of the challenges and opportunities in the field. This passion will enable me to drive positive change in our projects and create even more impactful solutions for our customers.

4. Show enthusiasm for the internal position : Express your excitement about the opportunity to grow and contribute within the company. Mention any specific aspects of the position that inspire you, such as the potential for leadership or the opportunity to learn new skills.

Example : “ Having spent three years in our company’s marketing department, I am enthusiastic about the opportunity to apply for the Senior Marketing Analyst role. I’m excited to leverage my experience in data analysis and strategic planning to contribute to our company’s growth in this leadership role.”

“I am passionate about our company’s goal to provide innovative, eco-friendly products to consumers worldwide. Through my marketing efforts, I have helped establish our brand as a leader in the industry, and I am excited to bring that same dedication to the Project Manager role.”

Use these tips to create a compelling cover letter that highlights your skills and achievements, and leaves a lasting impression on the hiring manager.

Part 5 Aligning Your Goals with the Company’s Vision

You’re already familiar with the organization’s values and objectives since you currently work there. Emphasize on how the new role will allow you to contribute even more towards the company’s growth and success.

As a dedicated employee at (…) Inc., I have always been inspired by our mission to provide sustainable solutions for our clients. Pursuing the Project Manager role will enable me to contribute more effectively to this mission by managing resources and leading teams efficiently.

Highlighting your relevant achievements within the company is another way to align your goals with the organization’s vision. Mention any significant accomplishments and how they have positively impacted the business. For example:

In my current role as a Marketing Coordinator, I successfully launched our new product line, resulting in a 20% increase in sales. I am confident that my skills and experience in marketing will transfer seamlessly to the Project Manager role, allowing me to make an even greater impact on our company’s success.

To showcase the longevity of your commitment to the organization, discuss your long-term goals within the company and in the new position. Here’s a possible way to do this:

I see the Project Manager role as an opportunity not only to contribute more to XYZ Inc. but also to grow and develop professionally. In the future, I hope to further expand my skills, take on more complex projects, and continue to support the company’s mission.

Using these strategies in your cover letter will help demonstrate the synergies between your personal goals and the company’s vision.

Part 6 How to Close Your Cover Letter

Ending your cover letter on a strong note is essential. The closing paragraph should leave a lasting impression on the reader, expressing gratitude and excitement about the opportunity. Here’s how you can close your cover letter effectively:

1. Reiterate your interest and qualifications : Briefly summarize your key skills, highlighting how you are a great fit for the internal position. This will help the reader to remember your strengths and achievements by the time they finish reading your letter.

Example: “I am confident that my background in marketing, combined with my innovative mindset and passion for the brand, make me an ideal candidate for the Marketing Manager role.”

2. Mention your desire to contribute : Internal positions offer you a chance to grow and benefit the company. Communicate that you’re excited to use your skills to provide value and that you’re eager to make a positive impact.

Example: “ Given my in-depth knowledge of our company’s goals, I look forward to leveraging my experience in driving successful marketing initiatives and contributing to our team’s overall success.”

3. Show gratitude : Appreciate the opportunity to be considered for this position and thank the reader for their time and consideration. This shows your professional attitude and acknowledges the effort made by the hiring team.

Example: “Thank you for considering me for the Marketing Manager position. I appreciate the opportunity to further discuss how my experience and skills can support the team’s objectives.”

4. Close with a call-to-action : Encourage the reader to take the next step and let them know you’re excited to continue the conversation. Prompt them to reach out to you, and provide the best way they can contact you.

Example: “I am eager to discuss my potential contributions and would be happy to answer any questions or provide further information. Please feel free to contact me at [email address] or [phone number] at your convenience.”

To end your cover letter formally, use a closing salutation such as “Sincerely” or “Best regards.”

Frequently Asked Questions

1. what are the key elements to include in a cover letter for an internal position.

A well-written cover letter for an internal position should include:

• A specific mention of the job you’re applying for.
• A clear and concise summary of your qualifications and experience.
• Examples of your accomplishments within the company.
• An expression of your enthusiasm for the new role.
• A mention of how your familiarity with the company adds value.

2. How should I tailor my cover letter when applying for a promotion within my current company?

To tailor your cover letter for an internal promotion, be sure to:

• Emphasize your achievements within the company.
• Address any new skills or qualifications required for the position.
• Reference specific projects or initiatives you’ve contributed to.
• Explain how your knowledge of the company culture can benefit the new role.
• Show that you’re familiar with the responsibilities and expectations of the position.

4. What tips can you offer on showcasing my achievements in my internal cover letter?

To showcase your achievements in your internal cover letter:

• Quantify your accomplishments using numbers or percentages.
• Highlight how your achievements have benefitted the company or team.
• Discuss specific projects or initiatives you’ve contributed to.
• Use strong and confident language when describing your successes.
• Provide context by tying your achievements to the required skills or qualifications of the new role.

5. How can I address my familiarity with the company culture in my cover letter for an internal position?

To address your familiarity with the company culture, you can:

• Mention how your understanding of the company’s values and goals allows you to contribute effectively.
• Discuss experiences working with diverse teams or cross-department collaborations.
• Explain how your knowledge of company procedures helps you navigate day-to-day responsibilities.
• Share examples of how you’ve fostered a positive work environment or supported company initiatives.
• Indicate that your existing relationships with colleagues can facilitate a smoother transition into the new role.
• Cover Letter vs. Letter of Interest vs. Letter of Intent
• 5 Effective Examples: How to Write a Letter of Intent
• 9 Inspiring Examples - How to Write a Thoughtful Apology Letter
• 10 Inspiring Examples: How To Write a Cover Letter
• 3 Examples: How to Write a Career Change Cover Letter
• 5 Examples: How to Write a Letter of Employment

My Resume Star

How to write a cover letter for internal position

Cover letter for internal position.

Writing a cover letter for an internal position is slightly different from a traditional cover letter for an external job application, as you already work within the company. Here’s a step-by-step guide on how to write an effective cover letter for an internal position:

Cover letter Format for internal position

Please note that you should customize this template to match your specific situation, the internal position you’re applying for, and your own experiences and qualifications. Be sure to emphasize how your current role has prepared you for the new position and how you can contribute to the company’s continued success.

Sample Cover Letter Templates

Cover letter for promotion

Promotion cover letter examples, seeking a promotion within the same department.

Seeking a Cross-Departmental Promotion

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Seeking an Executive-Level Promotion

Remember to customize these templates to your specific situation, ensuring that you highlight your relevant achievements and qualifications for the promotion you are seeking.

In conclusion, a cover letter for a promotion should be a concise yet compelling document that showcases your accomplishments, qualifications, and enthusiasm for the new role. By addressing the above key points, you can present a strong case for why you are the ideal candidate for the promotion and leave a positive impression on your employer. Remember to customize your letter to your specific situation and the position you are seeking.

How To Create A Cover Letter For An Internal Position

In This Guide:

Cover letter for internal position template, setting the tone, connect your experiences and skills.

Show Gratitude (It's Not About Me, Me, Me)

You've worked hard, put your time in, but now you're looking for something more.

Your dedication and patience have paid off because now you found a new position that you know that you're qualified for.

And best of all: It's inside the company that you're working at.

After seeing how hard you work, your manager may have tapped you on the shoulder for a promotion. Your leadership skills make you the ideal candidate for a management position, and now you need your cover letter to reflect that.

Or maybe you have the drive and ambition to go further than the current position that you're in. You've seen a job opening in another department at your company, and you want to throw your hat in for the position.

Whether you're being promoted or looking for a job that better suits you, your cover letter needs to show that you will excel in the new position that you're applying for.

You have a major leg up on the rest of the competition because you already know the people, vision, and values of the company that you're applying for.

You have your foot in the door, and now all you need to do is pry it open a little more and step in.

We can help you with that.

In this article, you'll learn:

• How to set the tone for a cover letter for an internal position.
• How to connect your experiences and skills to the position that you're applying to.
• How to quantify your achievements at your current job.
• How to show gratitude to your current manager, team members, and the organization for which you work.

While I've got you here, if you're looking to create a cover letter which will wow any hiring manager, Enhancv has over 500 examples of professional cover letters to gain information from.

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Dwayne J. Nicole

Marketing Analyst

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Chicago, April 18, 2022

Bryanna Bartlett

Senior Marketing Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Dear Mrs. Bartlett,

As a loyal employee of Northern Electric, I am excited to be interviewing for the position of Marketing Manager in the North-east region. I have worked under Shawn Tuttle for the last few years as a marketing analyst. Shawn has mentored me in the role of customer relationship management for the last three years, and I have grown leaps and bounds in my understanding of how to properly market and sell the products of Northern Electric. I am truly grateful that Shawn has recommended me for this promotion, and I also feel confident that I can excel in this role and help to provide future growth to the company.

I have been with the company for over 10 years, starting out on the sales team. I pride myself on my ability to learn quickly, and I have developed excellent communication skills, with both customers and team members. As well, I create a great rapport with the customers with whom I spoke, making sure that their needs were covered, which can be easily seen in my customer satisfaction which is 97%.

In the last three years working under Shawn, I've gained experience overseeing sales teams, and as a result of my work I have seen my sales team produce a 5% increase in profits this quarter. In fact, under my leadership, we saw sales of our new line of PLC computers grow by almost 10%. Throughout this time, one of the things that differentiated me from other marketing analyst team leaders was that I promoted a holistic view of customer relationships, utilizing Customer Relationship Management software. I gained a special understanding of how to turn inbound leads into clients, all the while prioritizing the needs of the clients.

I've read the job description for the marketing manager of the North-eastern region, and I believe I will excel in the position because I have already performed many of the requirements found within. I have filled leadership positions, and I excelled because I chose a servant leadership model, one in which I chose to lead from the front and take into consideration the needs of other team members.

Thank you for your time and consideration in reviewing my application. My supervisor will be happy to meet with you to shed light on any of the items that I mentioned in this cover letter. Please reach out to me if you need more information about my work experience and technical skills. I would be happy to help with anything that you need.

Dwayne Nicole

Writing a cover letter for an internal position is like reuniting with an old friend.

You are a known entity within your organization .

Good for you! That first step of networking is already out of the way!

It may be even better if you are applying for a new position within your organization which is overseen by your current manager.

And even if you don't have a relationship with your hiring manager, you will have made a name for yourself within the organization. They will know of you, even before you apply for the job.

But before you jump into writing your cover letter, the tone that you use for your letter is incredibly important. Check out the tips below to help craft a cover letter which hits the mark:

Keep The Tone Professional

One of the most important things to keep in mind when writing a cover letter is that it is a formal letter.

An article in the Atlantic states that a cover letter's main purpose, from when it was first introduced in the US in the 1930's, was "to paint a picture that might not easily emerge from the denser material that was, well, under cover."

What a cover letter does is show the hiring manager that you are the most capable, dependable person for the position.

If you want to show that you are the most capable person for the position, keep the tone fairly professional by using these methods:

Properly Format Your Cover Letter Header

By including a properly formatted cover letter header, you show you view this document as a formal, professional letter. Even if you are simply dropping the letter off in your manager's office, be sure to include information like:

• Personal information: your name, your email address, phone number,
• The date you are writing
• The hiring managers information: their name, position in the company, and the address of your company.

If you'd like to see more examples of how to format your cover letter header, check out this article on Enhancv which provides examples and solutions to create a properly formatted cover letter header.

Keep The Body of The Letter Professional

Remember, a cover letter is a document that is addressed to a specific person, usually the hiring manager. Even if you know the hiring manager from your current position, try to keep informalities out of the writing.

Also, try to avoid negative comments about your current manager.

Use Your Cover Letter To Tell a Story

The dominant tone of your cover letter should be geared towards an exploration of your story , with an emphasis on what makes you exceptional, and the ideal candidate to fill this position.

It's hard to sell ourselves. Even those whose current role is in the sales and marketing field may have a difficult time with sharing about what makes us unique.

Many of us have been told from when we were little we shouldn't brag about ourselves.

But I'll tell you that when writing a cover letter, the most important thing you can do is share about your accomplishments, how you've grown as a leader and gained technical skills and abilities.

It's not bragging to explain where you excelled in your position.

Soft Skills Vs. Hard Skills

Soft skills.

Soft skills involve people skills, like communication, leadership, and any habits which make you work better in a team. When you are applying for a promotion, highlight the soft skills that you've gained through your current position, especially those that involve leadership.

Soft skills to promote in your cover letter include:

• Your ability to collaborate within teams
• Your public speaking ability
• Your ability to problem solve
• How you manage your time
• Leadership skills
• Your ability to adapt

Check out this article if you’d like find descriptive words to describe yourself:

The Best Words to Describe Yourself on a Resume

Hard Skills

Alternatively, hard skills are technical skills which you gain through years of experience working in your field, as well as skills that you've gained through school or other courses. If you're considering transferring to another department, highlight relevant technical skills which would make you the perfect fit for that department.

Although hard skills completely depend on the field within which you work, let's look at one example which can help you understand which hard skills to promote. If you are an IT security manager, some hard skills that you could promote include:

• Your knowledge of cloud computing
• How you visualize and create virtual images or maps
• Your experience with IT Security management software
• Your understanding of enterprise architecture management

Highlight Soft Skills For A Promotion

When you write a cover letter for a promotion, you should highlight your experience in a leadership role. Provide examples from your current job of when you've managed teams of colleagues.

Point to quantitative results that you've shown as a leader of a team. If you’ve seen a major sales profits increase while you were the team leader, mention that you were the one leading, encouraging, and facilitating the growth of your team members throughout the process.

Here are some examples which you can use for your cover letter:

• If you were the team lead for a sales team and you saw sales increase in one quarter 6%, highlight those results in your cover letter.
• If you introduced new software which allowed your team to better collaborate on projects, as well as introducing everyone to that software, mention the percentage of people that adopted the software into their regular, everyday work.

Promote Hard Skills for a Transfer

When you're moving laterally within a company, moving from one department to another, you should consider highlighting hard skills that you've learned in your current position, which are transferable to another department.

Transferring is typical within the IT industry, and many of the skills you gain in one position can be transferred to another department.

For example, if you were working in the IT field and you wanted to get to the cyber security field, there are a lot of skills that you may have gained along the way which could be promoted in a cover letter:

• Mention any courses that you've taken throughout your time working in the IT field. Specifically, if you've learned specialized cyber security software, mention the software by name.
• Highlight the role that you may have played in addressing the company's need for greater security of cloud computing programs.

Show Gratitude (It's Not About Me, Me, Me)

In your cover letter, try to give credit to where credit is due. If you're mentioning your current supervisor, highlight the ways in which they have played a major role in making you into the person you are today.

Every single person on this earth can owe their success to a select number of people in their life.

Show gratitude to those that have helped you.

Also, a cover letter is written to a specific person, and therefore, shows some gratitude to the person who is reading the cover letter. Thank the hiring manager for taking the time to read through your cover letter. Ask them if they need any more information from you.

If you're interested in learning more about how to end your cover letter, check out this article on how to end your cover letter .

• Keep the tone of your cover letter professional by including a properly formatted cover letter header.
• When transferring to a new position in your company, use hard technical skills that you've learned to prove your competency.
• When writing a cover letter for promotion, highlight the soft skills that you've learned, like communication, collaboration, and problem-solving skills.
• Show gratitude to your current manager as well as the hiring manager whose reading the document.

Creating a cover letter from scratch isn’t easy. We totally get it! So why not let us help you? At Enhancv, we have a custom Cover Letter Builder which you can use to create the perfect cover letter for an internal position.

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Top Well-Performed Cover Letter for Internal Positions

A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:

• What is a Cover Letter for Internal Positions?
• How to compose a decent cover letter?
• Which types of cover letters for internal positions prevail today?
• Potent examples of the best cover letters
• Instruction on writing a cover letter for an internal position recommendations

If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.

What is a Cover Letter for Internal Positions

A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.

Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.

Want to have your resume well-done with no efforts and in no time? Welcome, our resume writing service is over here to give you a help. We'll get you covered! You can read more about our help at skillhub reviews page.

Why are Internal Cover Letters a Step Towards a Dream Job?

Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.

A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.

The Structure of a Cover Letter for an Internal Job

An appropriate cover letter format must include the following blocks:

It is desirable to address the letter to a specific person.

2. The body of a letter

This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.

3. Contact information

4. Signature

Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.

There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.

Engaging Introduction to a Cover Letter

Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.

Composing a Cover Letter for Promotion

A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements.  Composing  a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.

Creating a Cover Letter for an Internal Job Transfer

If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.

Advertise Yourself: Describing Personal Qualifications and Skills

A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.

Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.

Signify Your Achievements in the Current Position

Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.

Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.

Express Gratefulness for Considering Your Candidacy

To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.

The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.

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Common Types of Cover Letters for an Internal Position

There exist several types of cover letters for internal positions. Let us consider the most common ones:

• Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
• Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.

This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.

Sample Cover Letter for Promotion

While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:

Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples

Email Cover Letter for Internal Position Example

Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.

Recommendations for the Cover Letter for Internal Position Improvement

To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:

• Do not write about personal qualities that are not related to the job.
• Focus on specifics.
• Demonstrate your knowledge of business etiquette.
• Add emotion and personalize your message.
• Write about responsibility and readiness to learn.
• Strive for brevity.
• Use bulleted lists.
• Be careful with spelling and punctuation.
• Do not ask about work schedule, salary, conditions.

Cover Letter Template for Internal Position

To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:

Your Contact Information

The Name of a Hiring Manager

The Name of a Company

1. First paragraph:

A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.

2. Second paragraph:

Examples of accomplished and achieved results.

3. Third paragraph:

How you can contribute to the business's mission.

4. Conclusion:

Requesting a meeting and expressing gratitude.

5. Your Signature.

Application of Knowledge in Practice

There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:

• An attractive and well-planned cover letter will help you stand out and land an interview.
• The cover letter should show the employer what the company will get from you.
• It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
• Use sample cover letters for internal positions to make sure your document does not contain any errors.

After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !

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