application letter for renting a building

Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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• Real Estate Institute of Queensland

Rental application cover letter Tips to standout

• 12 Jun 2023
• By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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Residential Letter of Intent to Lease

Email delivery.

Last updated March 2nd, 2023

• Letter of Intent (LOI) »
• Real Estate »
• Residential Lease

A  residential letter of intent to lease is a document used by lease applicants to express a formal interest in renting residential property. It’s drafted after the landlord and applicant negotiate rental terms, but before the parties enter into a definitive contract. By signing the letter, the applicant makes it clear that they are ready and willing to make a binding lease agreement with the landlord . The letter summarizes the basic rental conditions, including the lease duration, monthly rent, and security deposit amount.

Commonly Used With:

• Residential Rental Application – For screening prospective tenants prior to signing a lease.
• Residential Lease Agreement – A comprehensive contract for renting property to one or more tenants.

Essential Elements of the LOI

There are certain items an LOI must always include to relay the applicant’s intentions while establishing the main terms of the lease agreement . The essential elements of an LOI are:

• Date & Contact Information – The date on which the letter is written, along with the applicant and landlord’s name, address, and contact information.
• Intention to Lease – A statement affirming the parties’ intent to sign a residential lease agreement.
• Property Address – The complete street address of the residential property being leased.
• Lease Term – The length of the proposed lease agreement. Leases can either be fixed-term (with a definitive end date) or month-to-month.
• Monthly Rent  – The monthly rental amount and the due date for payment.
• Late Fees  – The fees that the landlord can charge if the applicant doesn’t pay rent on time.
• Security Deposit  – The amount the applicant pays to cover potential property damage.
• Signatures  – The signatures and printed names of the applicant and landlord.

Download:  PDF ,  Word (.docx) ,  OpenDocument Click to Copy Sample Copy to Clipboard

RESIDENTIAL LETTER OF INTENT TO LEASE

Date: [DATE]

[SENDER (e.g., LEASE APPLICANT) NAME] [SENDER STREET ADDRESS] [SENDER CITY, STATE, ZIP]

[RECIPIENT (e.g., LESSOR) NAME] [RECIPIENT STREET ADDRESS] [RECIPIENT CITY, STATE, ZIP]

RE: Intent to Lease Residential Property

This Letter of Intent (the “Letter”) sets forth the proposed terms and conditions of an agreement between the Lessor and Lessee (the “Parties”) and shall govern the relationship between the Parties until replaced by a definitive, formal agreement addressing the same transaction and subject matter (the “Definitive Agreement”). The agreement considered in this Letter and in the Definitive Agreement is subject in all respects to the following:

1. THE LESSOR . [LESSOR NAME] (the “Lessor”).

Phone: [LESSOR PHONE] Email Address: [LESSOR EMAIL]

2. THE LESSEE . [LESSEE NAME] (the “Lessee”).

Phone: [LESSEE PHONE] Email Address: [LESSEE EMAIL]

3. ADDRESS OF PREMISES . [PREMISES ADDRESS] (the “Premises”).

4. LEASE TERM . The term of the lease (the “Lease Term”) shall be [WRITE “fixed” OR “month-to-month”] . The Lessee shall be allowed to occupy the Premises starting on [LEASE START DATE] and ending on [LEASE END DATE] .

Note: If the lease term is month-to-month , delete the text after “[LEASE START DATE]” above.

5. RENT . The rent to be paid by the Lessee to the Lessor throughout the Lease Term is to be made in monthly installments of $ [RENT AMOUNT] (the “Rent”). The Rent shall be due on the [#] day of each month (the “Due Date”).

6. EXPENSES . The Lessee shall be required to pay the following monthly expenses in addition to the Rent: [LIST EXPENSES TO BE PAID BY LESSEE] .

7. LATE FEE . If Rent is not paid by the Due Date, the Lessee shall be required to pay the following late fee: [DESCRIBE LATE FEE (IF ANY)] .

8. DEPOSIT . The Parties agree that a security deposit [WRITE “will” OR “will not”] be required. If required, a security deposit in the amount of $ [DEPOSIT AMOUNT] shall be paid by the Lessee to the Lessor prior to or upon the signing of a lease.

Note: If a security deposit will not be required , delete the sentence beginning with “If required” above.

9. PETS . The Lessee shall have the right to keep [#] pet(s) of the Premises. The following types of pets are allowed: [LIST TYPES OF PETS ALLOWED ON THE PREMISES] .

10. FURNITURE AND APPLIANCES . The Lessor shall supply the following furniture and appliances on the Premises for the Lessee’s use: [LIST FURNITURE AND APPLIANCE PROVIDED BY LESSOR] .

11. PARKING . The Lessor shall provide [#] parking space(s) to the Lessee. If parking is provided, the Lessee shall be required to pay a fee of $ [PARKING FEE AMOUNT] to the Lessor on a monthly basis in addition to the Rent.

Note: If parking will not be provided , delete the sentence beginning with “If parking is provided” above.

12. INTENTION OF THE PARTIES . This Letter sets forth the intentions of the Parties to use reasonable efforts to negotiate, in good faith, a Definitive Agreement with respect to all matters herein. Notwithstanding paragraphs 12 through 14, which shall be legally binding, any legal obligations with respect to all other matters shall only arise if and when the Parties execute and deliver a Definitive Agreement.

13. GOVERNING LAW . This Letter shall be governed under the laws of the State of  [STATE NAME] .

14. SIGNATURES .

Lessor’s Signature: ___________________ Date: [MM/DD/YYYY] Print Name: [LESSOR NAME]

Lessee’s Signature: ___________________ Date: [MM/DD/YYYY] Print Name: [LESSEE NAME]

Why Landlords Use an LOI

Landlords may ask rental applicants to submit a letter of intent before presenting the lease. Some will even refuse certain applicants without first obtaining their signed commitment. Some of the reasons why landlords might use an LOI are:

• It provides the framework of the lease agreement and relays the terms in an easily digestible manner.
• It helps advance negotiations by giving both sides a clear understanding of the arrangement.
• It demonstrates to the landlord that the applicant is a serious renter.
• With the applicant’s signed commitment, the landlord can spend less time advertising the property to other potential tenants.
• It could protect either party from legal problems resulting from a future lease violation.

Letter of Intent vs. Lease Agreement

A  letter of intent  is used during the early stages of a lease negotiation to outline basic terms and conditions for a residential tenancy. It usually doesn’t bind the landlord and applicant to the rental terms, but instead acts as a stepping stone for the parties to reach a formal agreement.

A  lease agreement  is the definitive rental contract between a landlord and tenant that establishes their rights and responsibilities. Lease agreements are legally binding and enforceable in court.

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• How To Rent

How to write a cover letter for a rental application

Erin Delahunty, Property Journalist

13 Feb 2023, 5:21pm

In many of parts of Australia, there’s stiff competition for great rental properties. The cover letter that goes with the application is a way for prospective tenants to explain why they should get the rental above other applicants.

Essentially, a cover letter is a summary of all the key information and data provided in the application, showing why someone would be a good tenant – similar to the cover letter that accompanies an application for a job.

If an online portal like Ignite is used, there may not be a specific spot for a cover letter, but the advice for writing a good one applies equally to how tenants answer the all-important question: “Why is this property right for you?”.

What should a cover letter include?

Sofia Ligeros , leasing consultant with ACT-based Independent Property Group, said a cover letter should be addressed to the person who is handling the tenancy and include:

• Information about the applicant
• A bit about their hobbies
• Working background and other personal information
• Tenants should also explain why they’re moving and why they like the property, making sure to include the actual address of the property.

A cover letter for a home is similar to a cover letter for a job. Picture: realestate.com.au/rent

“You also need to show you have an understanding of your obligations as a tenant and why you believe you would make a great fit for their home,’ she said.

Ms Ligeros said photographs can be a great personal touch, too, helping the property manager put a face to a name.

Michelle Wilde , the principal of Queensland-based Stella Property, uses Ignite to handle applications, so doesn’t require cover letters. However, she said applications need to make it clear the would-be tenant can pay on time, are responsible and will look after the property. The biggest red flag for Ms Wilde is if a tenant has had an issue or dispute with a previous property manager.

Why is this property right for you?

Many application forms ask tenants to answer a simple question: Why is this property right for you? Whether it’s answered directly in a field online, as it is with Ignite , or through a cover letter, the vital response is vital.

Trish Mewett , a Jim’s Real Estate franchisor, said it’s a way for applicants to speak openly and honestly about why they want the property.

A photo of the applicant can be a great personal touch. Picture: realestate.com.au/rent

She said prospective tenants should explain how the property suits their life and speak with passion. “Home is where the heart is, so speak from the heart, but don’t overdo it so that it sounds unbelievable, as this may put managing agents off your application.”

It’s also smart to add some additional background details, such as your work, education and hobbies, to help flesh out the full picture of who an applicant is.

Example of a cover letter for a rental

Here’s an example of a good cover letter.

(Applicant current address)

(City, postcode)

(Phone number)

  (Agent name)

(Agent address)

Subject; Application cover letter for (address of property)  

Dear (name of property manager or landlord)

My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL).

We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address). Both were rental properties and we have included our previous property managers (or landlords) as references in our attached application.

We both work (full-time/part-time) and earn a combined (amount) weekly, so we feel we are more than able to cover the (amount) weekly rent and bond. We have both been employed for (time period) and consider our employment status as secure.

We are particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to both of our workplaces.

We are quiet and respectful of others’ privacy and have always had good relationships with our previous landlords and they’re happy to speak to that.

Although we enjoy socialising, we like our home to be a peaceful place.

Along with my cover letter, we have included the rental application and all relevant identification documents.

We’re looking for a stable tenancy and hope you will consider our application favourably. If you have any questions or concerns, please do not hesitate to contact us.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

This article was originally published on 15 Jul 2021 at 11:48am but has been regularly updated to keep the information current.

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• How to Make Your Rental Application Stand Out >

How to Make Your Rental Application Stand Out

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You’ve found an apartment that checks all the boxes—great location, ideal amenities, even the right price. Unfortunately, you’re not the only one that thinks it’s the perfect place to live. Other prospective tenants are considering the property, too. So, how do you make your rental application stand out?

Start taking steps as soon as you decide it’s time to move so you’ll be ready to present yourself on the application in the best possible light. Here’s a detailed breakdown of what to do to ensure you’re the one signing on the dotted line and hanging a “Home Sweet Home” sign on the wall.

Before you complete the application

One of the biggest mistakes you can make when it comes to your application is being unprepared. During the time you spend trying to gather necessary information and find good referrals, someone else can fill out an application and be approved. Or, in your haste, you might appear disorganized and make a bad impression. Don’t let that happen! Before you begin searching for that perfect rental , take these steps.

Gather your documents

When you apply, you’ll need to prove you are who you claim to be and you can afford to live in the rental property. That requires you to first provide a government-issued identification such as a driver’s license, state ID, passport or green card. Make sure the photograph is unquestionably you—if it you appear drastically different, find another form of identification—and the information on it doesn’t contradict the information you’ll be putting on your application.

You’ll also need current pay stubs, bank statements and last year’s filed tax return to prove you can pay your rent. If you are self-employed, the bank statements and tax return should suffice, but you may also want to be prepared with a statement from your current landlord stating you pay your rent on time.

To make things easier, scan these documents and have them available electronically. That way, you can easily forward them to the landlord or property manager when requested. Additionally, if you are going to have roommates, encourage them to follow your lead and prepare ahead of time, too.

Check your credit score

Someone, at some point in the process, will check your credit score. Be prepared. Pull your credit score for free at AnnualCreditReport.com , a site sponsored by credit reporting agencies Equifax, Experian and TransUnion. Scores range from 300 to 850. Anything above 700 is considered good credit while anything between 620 and 699 is average. Below 620 is considered bad credit.

Ideally, you want your credit score to be above 700, especially if you are competing against other people who want to rent the same property. However, you can raise a low score by paying off debt. (It will take a few months for your credit score to reflect your reduced debt, so if you have bad credit and can wait, consider postponing your move.)

Surprised by how low your credit score is? Review it carefully for inaccuracies, such as closed accounts being reported as open or the same debt being listed more than once. If you find an error, contact the credit reporting agency to dispute it. Similarly, review your personal information and report any discrepancies to the agency.  Different addresses than the ones provided on your rental application, for example, could be a red flag.

Secure a guarantor

You don’t have to give up on your dream property if you have a low credit score or no credit score at all. Find a guarantor or co-signer, someone who will pay your rent if you don’t and cover any damages you leave behind.

Since a co-signer will also have to show proof of identity and the ability to pay the rent if you can’t, he’ll need to get his documents and information ready ahead of time, too.

Write a cover letter

A cover letter can help you stand out among a sea of other applicants. Write a professional, error-free letter telling a little about yourself, why you are moving and what you like about the property. It’s a good time to mention any pets (add obedience training certificates, immunization records and emotional support/service animal registration to your gathered documents pile), too.

Your cover letter should also address any potential issues, like a gap in employment or bad credit. Just be careful in the way you explain the situation. It’s okay to say your credit took a hit following a divorce, but don’t rant about how awful your ex is. Your application may stand out but probably not for the reasons you want.

Not one for writing? Make a video instead. You’ll want to address the same issues as above and be personable, just as you would in the letter. Before filming, test your audio quality and check your background. A messy living room or a pyramid of last night’s beer cans might be a turnoff to a landlord.

Line up your reference

You’ll need to have at least three references. Determine who would make a good reference, and reach out to them before you start filling out applications.

Obviously, some references are better than others. Your current landlord or property manager is probably the best reference you can have because they can answer questions about how you take care of the property and pay your rent. Another good option is your employer. Avoid listing your best friend from high school or your parents; their reference will carry little weight.

Overhaul your social media

What will the person reviewing your application find if they Google you or look up your social media accounts? Before you apply, comb through your social media pages and remove anything that might be a red flag to a landlord, including references to parties, alcohol and drugs and photos with messy rooms in the background.

On the application

What you include (or don’t) on your application can have a big impact on whether it stands out or is shuffled to the bottom of the pile. In addition, certain issues raise red flags on the application. Avoid them by taking the following steps.

Fill in the application completely. An incomplete application will raise eyebrows. If you can’t remember the information being asked for, you’re better off taking the application home and submitting it the next day.

Be truthful. Even worse than leaving something blank is providing incorrect information. For example, providing a wrong address could look like an attempt to hide your rental history. An incorrect job title could make the landlord think you’re lying about other information, too.

Provide landline numbers. Don’t leave the landlord wondering if they’re really talking to your employer or your best friend. Write down the company’s or current landlord’s main phone number.

Don’t lie about pets. Maybe you can avoid a pet deposit by saying you don’t own one, but sooner or later, your landlord will find out, no matter how hard you try to hide it. Be upfront. Show him your pet’s obedience training certificates, or ask your current landlord to testify to how well-behaved he is.

Follow up on your application

After you submit your application, it could be several days before you hear anything from the landlord or his property management company. Usually, you will hear from someone if they have questions or need follow up information. Always try to be helpful and pleasant. Reply as quickly as possible, and provide any requested information in a timely manner, the sooner the better.

If you haven’t heard anything within a few days, it’s okay to follow up. Just be polite and not overly pushy.

Moving to your new rental

Once your application is approved and you sign the lease, it’s time to start planning your move. To find the best moving company to help pack and move your belongings, check Moving.com’s extensive network of reputable and reliable movers. All relocation companies in our network are licensed and insured, so you can rest assured that the move to your new rental home or apartment will go smoothly

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Author: Teresa Bitler

Teresa Bitler has been covering moving, real estate, home improvement and home decor for more than 15 years. She enjoys writing articles about moving to specific cities, like Denver or Nashville, and what to expect when you get there. She also likes to write about home improvement and getting your home ready for a move. As a real estate investor, she wrote extensively for Personal Real Estate Investor. She has also written for Su Casa, US News & World Report and local publications about home improvement topics. Bitler currently lives in Phoenix, and although she’s moved too many times to count, she plans on staying put—at least for a while. View all posts by Teresa Bitler

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

• Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
• Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
• Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
• Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
• Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

• Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
• Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
• Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

• Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
• Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working as a real estate agent, and I’ve been teaching and assessing real estate for 12+ years now. My goal is to find out what I can do to advance the business of all my clients.

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How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

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• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

• Adding specific details about your lifestyle and interests.
• Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
• Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

If you haven’t found a rental home yet, let’s help you with that. Browse our search page to check out some amazing listings available right now. Go even further, and download our app to get the full Soho experience.

Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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The Rental Application Process, Explained

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A Renter’s Guide to Finding a Great Rental

How much can you afford to pay in rent, organize your rental application documents, details matter on your rental application, communication with the landlord is vital, be honest about your history, when in doubt, call a pro, which neighborhood is right for you, 8 amenities every decent rental should have, how to find a rental you’ll love, the complete moving checklist for renters.

When it comes to finding the perfect rental , there are a lot of moving parts. You’ll spend more time than you’d like to admit scouring rental listings. You’ll dedicate multiple weekends to touring various locations. You’ll cruise the streets of your preferred neighborhoods looking for “For Rent” signs, and basically do everything you can to locate your next abode.

Once you find your dream place, the next step in landing it is to complete the rental application. This kind of paperwork can be overwhelming—but don’t panic! There’s a lot you can do to make the process easier. Here are five tips to help you nail the paperwork and eventually move into a rental you love.

One of the best ways to ensure that your application process goes smoothly is to be as organized as possible. Find out ahead of time what important documents you need to complete the application. For a standard rental app, the main documents will usually include your last two years of tax returns , a copy of your credit report , proof of employment, a copy of your bank statements, and a letter from a previous landlord. These requirements can vary from state to state.

“Having all the necessary paperwork readily available so you can move quickly could make the difference between being approved or losing out on your dream [rental],” says Hilah Hadaway Williams , a real estate agent at Douglas Elliman Real Estate in Brooklyn, NY.

It’s crucial to pay attention to each and every detail of your rental application, or you’ll give the landlord or building management company a reason to skip over your application. Take your time, and read the instructions properly. Make sure the details you fill in are accurate. Remember to sign and initial in the proper places.

There are also ways to make your application stand out.

“Landlords love to be pleasantly surprised by positive reference letters from your previous landlord. You can take it to the next level by including a couple of personal and professional recommendation letters. And if you really want to knock their socks off, write a personal letter to the landlord introducing yourself and sharing with them all the reasons you’d love to live there,” says  Jeanette Colgrove , a real estate broker at Brown Harris and Stevens of Brooklyn, NY.

Throughout the process, always try to keep your potential landlord and your real estate agent in the loop. If you need an extra day to track down a document, get in touch with a quick email or text to let them know. Your new landlord or real estate agent will appreciate that you are trying to keep them in the loop. It also shows that you’re conscientious and thorough.

When filling out your rental application, telling the truth is always the smartest decision. If your credit is not so great, or if you left a previous rental on bad terms, the best thing you can do is to come clean and explain the circumstances. Odds are, your potential landlord or building manager has seen it all before.

If you do have a challenging application, a real estate agent can help streamline the process, so it might be in your best interest to seek one out.

“Be honest with your real estate agent, so if there are potential issues—low credit score, landlord or tenant disputes, etc.—they can help you solve the problem before you get rejected by a landlord,” said Williams.

In general, having a professional real estate agent handle things can cut down on headaches or potential roadblocks. You may miss something major on the rental application, but real estate agents have experience filling out this type of paperwork.

Some real estate brokers also have pre-existing relationships with landlords. And in a business where relationships matter, having someone to guide you through the process—and keep your rental application out of the reject pile—can make a big difference.

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Home » Commercial Realty » How to write letter of intent to lease commercial property?

How to write letter of intent to lease commercial property?

Leasing a commercial property in India marks a crucial milestone for businesses, regardless of their scale. Whether you’re a well-established corporation or a budding startup, the journey kicks off with the creation of a Letter of Intent (LOI). Therefore, if you’re considering leasing commercial space for your enterprise, it’s vital to grasp the intricacies of drafting a letter of intent for commercial leasing. This article aims to navigate you through the essential elements and offer advice on crafting a compelling Letter of Intent for leasing commercial property in India.

Table of Contents

What is a letter of intent f or commercial leasing?

A commercial lease refers to a legal agreement between a landlord and a tenant, to rent a commercial property, such as a building or land, for industrial, retail or office use. Commercial property leases are prepared with a longer tenure, as compared to residential leases that usually have a tenure of 11 months. Before getting into a final and definitive contract, the parties usually sign a letter of intent, which is a document that contains a summary of the leasing terms and to inform each party about the details of the agreement.

All about relinquishment deed

Lease Letter of Intent vs rental Letter of Intent . 

When it comes to commercial leasing, a rental letter of intent and a lease letter of intent have distinct roles in the negotiation and drafting of a lease agreement.

A rental letter of intent is a preliminary document that a tenant submits to a landlord, outlining the basic terms and conditions that the tenant intends to include in a lease agreement. It serves as a starting point for negotiations between the parties and provides a framework for the eventual drafting and signing of a formal lease contract.

In contrast, a lease letter of intent is a more detailed document prepared by a landlord and submitted to a prospective tenant after initial negotiations have taken place. The lease letter of intent includes specific information about the proposed lease agreement, such as the size and location of the space, the proposed rental rate, the lease term, and any special provisions or conditions.

In summary, both rental letter of intent and lease letter of intent play important roles in the commercial leasing process. The former is typically submitted by the tenant as a starting point for negotiations, while the latter provides more detailed information about the proposed lease agreement and is prepared by the landlord.

Letter of intent for leasing commercial property: Sample

Dear Mr John Doe,

Building Administrator,

ABC Mall, Bangalore,

I am writing to express my firm intent to lease space within your shopping mall, ABC Mall, located in Bangalore. I have conducted a comprehensive assessment of your mall and believe it to be an ideal location to expand my business. I am the proud owner of XYZ, an ethnic wear startup that currently operates branches in both Mumbai and Delhi.

XYZ is an ethnic wear startup that began its journey in 2019. Our primary focus is to curate and offer a stunning collection of ethnic wear, encompassing traditional and contemporary designs, for men, women and children. We blend the rich heritage of Indian attire with modern trends, creating a unique and authentic shopping experience for our customers.

Our product range includes a variety of ethnic clothing, such as sarees, lehengas, kurtas, sherwanis and accessories, all meticulously designed and crafted. We offer a wide range of price points to cater to a diverse customer base. Our ethnic wear has been well-received in Mumbai and Delhi, and we have developed a loyal customer base in these cities. By expanding to Bangalore, we aim to tap into the vibrant market of fashion enthusiasts in the city and the surrounding regions.

We anticipate stationing approximately 10 employees in the space within your mall. We also have near-term plans to expand our team. The rented space will house essential equipment and machinery required for the daily operations of our business, including display racks, mannequins, billing systems and storage facilities. Our current business hours are 10 AM to 10PM every day of the week including Sundays, and we do not foresee any immediate changes. However, we are open to adapting our hours to suit the mall’s operational schedule if necessary.

Attached to this letter, please find pictures of our existing branches in Mumbai and Delhi to provide you with a visual representation of our business.

I am eager to explore the prospect of establishing our presence in ABC Mall, and I am excited about the opportunities this location presents. I kindly request the opportunity for a site visit to discuss the specifics and explore the available spaces. My contact details are provided below for your convenience:

Email: [email protected]

Phone: 111-111-1111

I am looking forward to your positive response and the possibility of further meetings to move forward with this exciting venture.

Thank you for your consideration.

Yours sincerely,

[Your Name]

[Enclosures: Pictures of Mumbai and Delhi branches]

See also: All about rectification deed

Letter of Intent for leasing a commercial space: Purpose

A Letter Of Intent to lease is a document that forms the basis of the final lease deed between the tenant and the landlord. In other words, the Letter Of Intent outlines the broad contours of the lease agreement that is eventually signed by the landlord and the tenant. If you are taking a space in a building on rent to start your business, the landlord may ask you for a Letter Of Intent from you which will give him an idea of your seriousness to rent the space and also what will be your exact requirements. Moreover, the letter of intent helps in addressing any commercial issues between the parties, while validating their commitment to the contract.

Companies usually prefer to inspect the property that is available for lease. If they are interested, a letter of intent to rent a commercial space will be drafted and sent to the owner so that the property is held till an agreement is prepared. If the owner receives a formal communication that the company is interested in the property, he is bound to give out the property on lease to the company.

Although you can ask your broker to prepare the Letter Of Intent for commercial lease, it is good to know what goes inside a Letter Of Intent to rent a space by looking at a sample.

A letter of intent to lease is useful when negotiating with landlords for office and retail spaces. One should also note that there two main types of Letters Of Intent – one applicable for lease and another for purchase.

Letter Of Intent to rent a commercial space: What does it contain?

• A statement from your side stating your intent to lease space inside the building.
• A brief description of your business including the business model, different business activities and a small history about the start date.
• A brief description about your products and services including the prices and packaging.
• A brief description of the markets where you sell your products or deliver your services.
• The number of employees that you will station in the building and any near-term hiring plan.
• The equipment and machinery that you will keep and use in the rented space.
• Your business hours and any plans to change it in the near future.
• If you have any branches, it will be good to include pictures of those in the Letter Of Intent.
• Your contact details and the best possible place for further meetings.

You can ask the landlord if he has a Letter Of Intent template and you can just fill out the details. You can also ask for a Letter Of Intent sample given by the other tenants to the landlord. You will get an idea as to how you should write a letter of intent to rent a commercial space.

Sample letter of intent for lease space : How to draft it ?

What to include in a Letter of Intent?

Some of the points that can be included at the time of writing a Letter of Intent for commercial leasing are:

1. Fixtures and Fitouts

2.Duration/Term of the lease

3. Ways and conditions for subletting

4. Common Area maintenance cost

5. Repair and Minor construction required

6.Salaries/Wages of Cleaning staff

Other points that can be included in the commercial lease letter of intent include property size, sublease rights, parking cost and early occupancy that mainly specifies if the tenant can move-in before the lease commencement date.

The above points are mere suggestions based on sample letter of intent to lease a commercial property and need not necessarily be part of every LOI. There may be an existing relationship between the tenant and the landlord and that will also have a bearing on what is to be included and excluded. However, it makes sense to include some or all of them in the commercial lease letter of intent document, depending on the exact requirements of the renting space and terms and conditions.

Letter of Intent: Tips to remember while drafting

1. Non-Binding:  Both parties, that is, the landlord and the party intending to take a space rent, must write a letter of Intent which is non-binding.  Although a Letter of Intent for renting a space is not enforceable in a court of law as it is only a preliminary document exchanged between the parties, there have been cases where LOI has been taken as the final agreement in certain legal cases. So to avoid this, they must write in the LOI that the conditions mentioned in the LOI or letter of intent to lease a space are non-binding.

2. Maintaining Flexibility:  A LOI must be written in a way that allows flexibility to change some of the requirements and conditions during the phase of negotiation that takes place before a final agreement is signed between the parties. Sometimes, a lot of changes can occur from the time of writing the LOI and the final agreement and there must be a way to change some of the requirements and conditions mentioned in the letter of intent to lease.

3. Taking Professional Help:  Although a letter of intent for a commercial lease is not a legally binding document in most cases, it is advisable to take help of a professional like a lawyer or experienced real estate consultant in writing a LOI. This becomes especially important if the space being taken on rent is a large one and involves huge monetary obligation on the parties.         

Benefits of a Letter of Intent

A letter of intent can serve as a valuable tool throughout the process of leasing a commercial property. Whether it is drafted early on after viewing the property or during the final stages of negotiation, this document offers several benefits for both parties involved:

• Documentation : The letter of intent provides a simple and efficient way to document the basic terms and conditions of a potential lease agreement. It ensures that the key aspects of the lease are clearly stated and agreed upon by both parties.
• Negotiation tool : By outlining the proposed terms, a letter of intent helps facilitate the negotiation process. It serves as a reference point for discussions, allowing the parties to refine and finalise the lease terms based on their mutual understanding.
• Builds trust : The letter of intent plays a crucial role in establishing a relationship of trust and credibility between the parties. It demonstrates the seriousness and commitment of the lease applicant, fostering a positive atmosphere for further negotiations.
• Helps avoid disputes : By clearly outlining the rights and obligations of each party, the letter of intent helps minimise the potential for misunderstandings and disputes in the future. It provides a framework that can reduce the likelihood of costly legal conflicts down the line.
• Demonstrates commitment : A well-drafted letter of intent signifies the tenant’s seriousness and genuine interest in leasing the property. It shows that the applicant should be taken seriously as a potential tenant, potentially giving them an advantage in the leasing process.

Can Letter of Intent be cancelled?

The purpose of a Letter of Intent to rent a commercial space, is to facilitate the start of a transaction. It is not legally binding. Thus, either the landlord or the tenant can cancel it at any time. The lease will come into effect, only after the commercial lease agreement is signed.

Housing.com POV

Crafting a letter of intent for leasing commercial property in India is a pivotal step in the process of securing a suitable space for your business. This document serves as a preliminary agreement between the landlord and tenant, outlining the basic terms and conditions of the lease. By understanding the key components and following the guidelines provided in this article, you can draft an effective letter of intent that sets the stage for successful negotiations and ultimately leads to the signing of a formal lease agreement. From detailing your business’s requirements to demonstrating your commitment, a well-written letter of intent can help streamline the leasing process and pave the way for a fruitful partnership between both parties involved.

What is a Letter Of Intent?

A Letter Of Intent outlines the intention of a party to enter into an agreement with another. Generally, a Letter Of Intent for renting a space is not legally enforceable.

What is included in a Letter Of Intent?

A Letter of Intent for a commercial lease may contain information about the landlord and tenant, description of the premises, such as the location of the property, its type, etc., terms of the lease, description of the business activity and other miscellaneous clauses pertaining to expiry of the LOI, exclusivity of the lease, etc.

Why is a Letter Of Intent needed?

A landlord may ask a prospective tenant for a Letter Of Intent for renting a space, to ascertain the tenant's seriousness in leasing the space and also to find out the tenant's exact requirements.

What is the difference between LOI and lease agreement?

A Letter of Intent (LOI) is a preliminary document used during the early stages of negotiations. It outlines essential lease terms to facilitate the negotiation of the final lease agreement.

Is LOI a legal document?

The legal binding nature of a Letter of Intent (LOI) depends on how it is drafted. Typically, in business-to-business transactions, LOIs include a non-binding provision, indicating that the letter itself does not impose legal obligations.

What are the disadvantages of LOI?

One drawback of an LOI is that, once signed, the seller may lose the ability to actively market their property to other potential buyers. If negotiations fall through, the seller loses both time and potential opportunities with other interested parties.

How long is an LOI valid for?

Typically, a buyer's Letter of Intent (LOI) is open for acceptance for a duration ranging from 72 to 96 hours, and in some cases, it may extend to one or two weeks.

Is LOI mandatory?

In legally binding agreements between two parties, an LOI is often required before finalising the contract. Although an LOI is not inherently binding, it serves as an indicator of the parties' serious commitment to reaching an agreement that will be legally enforceable.

(With inputs from Harini Balasubramanian)

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Dhwani is a content management expert with over five years of professional experience. She has authored articles spanning diverse domains, including real estate, finance, business, health, taxation, education and more. Holding a Bachelor’s degree in Journalism and Mass Communication, Dhwani’s interests encompass reading and travelling. She is dedicated to staying updated on the latest real estate advancements in India. Email: [email protected]

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Home » Application » Application for Shop Space – Sample Application for Renting a Shop

Application for Shop Space – Sample Application for Renting a Shop

To, __________ (Receiver), __________ (Name), __________ (Address)

Date: __/__/____ (Date),

Subject: Renting shop space

Respected Sir/Madam,

This letter is in reference to the __________ (Address). Respected, as per your advertisement for space available for rent in ________ (Newspaper/ Magazine/ Any other).

I would like to inform you that I am willing to rent the above-mentioned space for _______ (Office/ Showroom – Purpose) and I am ready to pay the rent for the same space. I am ready to continue with all required formalities and willing to start the ______ (activity name) activity at the mentioned place as early as possible. It would be so humble if it becomes possible to visit the pace for a look over.

I look forward to your quick and kind response. In case of any queries, you may contact me at __________ (Contact number).

Thanking you,

_________ (Signature) _________ (Your name), _________ (Contact number)

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Letter Templates

letter of intent sample for renting a space

If you are looking to rent a space, you may be required to submit a letter of intent to the landlord or property owner. This letter outlines your interest in renting the space and can help you secure the property. Below, we have provided several letter of intent samples for renting a space that you can use as a guide when drafting your own.

A letter of intent sample for renting a space is a formal document that expresses your interest in renting a property. It outlines the terms and conditions of the rental agreement, including the rent, security deposit, and any other fees. In this article, we will provide examples of letter of intent samples for renting a space that you can use as a guide when drafting your own.

When drafting a letter of intent for renting a space, it is important to include all the necessary information. This includes your name, contact information, the rental property’s address, and any other details about the rental agreement. You should also include your proposed move-in date and the length of the lease you are seeking.

Additionally, you may want to include any special requests or requirements you may have, such as a pet-friendly property or the need for additional parking. Remember to keep the tone of the letter professional and courteous.

Finally, it is important to note that the letter of intent is not a legally binding document. It simply outlines your interest in renting the property and the terms you are proposing. The landlord or property owner will review the letter and decide whether to move forward with the rental agreement.

Letter of Intent Sample Examples

Letter of intent sample for commercial space rental.

Greeting: Dear [Landlord/Property Owner],

Letter Body:

I am interested in renting the commercial space located at [Address]. I plan to use the space for [business purpose]. I am seeking a lease term of [length of lease], with a proposed move-in date of [date].

In addition, I would like to request [special request, such as the ability to make alterations to the space]. I am willing to pay [proposed amount of rent] per month, and I am prepared to provide a security deposit of [amount].

Thank you for your time and consideration. I look forward to the opportunity to rent this space.

Complimentary Close: Sincerely,

Letter of Intent Sample for Residential Rental

I am interested in renting the residential property located at [Address]. I am seeking a lease term of [length of lease], with a proposed move-in date of [date].

In addition, I would like to request [special request, such as the ability to have a pet or additional parking]. I am willing to pay [proposed amount of rent] per month, and I am prepared to provide a security deposit of [amount].

Thank you for your time and consideration. I look forward to the opportunity to rent this property.

Complimentary Close: Best regards,

Letter of Intent Sample for Event Space Rental

I am interested in renting the event space located at [Address]. I plan to use the space for [event purpose], which will take place on [date]. I am seeking a lease term of [length of lease], with a proposed move-in date of [date].

In addition, I would like to request [special request, such as the ability to decorate the space or bring in outside vendors]. I am willing to pay [proposed amount of rent] per day, and I am prepared to provide a security deposit of [amount].

Complimentary Close: Best wishes,

Letter of Intent Sample for Retail Space Rental

Greeting: Hello [Landlord/Property Owner],

I am interested in renting the retail space located at [Address]. I plan to operate a [type of business] in the space. I am seeking a lease term of [length of lease], with a proposed move-in date of [date].

In addition, I would like to request [special request, such as the ability to make alterations to the space or exclusive use of a loading dock]. I am willing to pay [proposed amount of rent] per month, and I am prepared to provide a security deposit of [amount].

Complimentary Close: Regards,

Letter of Intent Sample for Office Space Rental

I am interested in renting the office space located at [Address]. I plan to use the space for [type of business]. I am seeking a lease term of [length of lease], with a proposed move-in date of [date].

In addition, I would like to request [special request, such as the ability to make alterations to the space or additional parking]. I am willing to pay [proposed amount of rent] per month, and I am prepared to provide a security deposit of [amount].

Letter of Intent Sample for Warehouse Space Rental

I am interested in renting the warehouse space located at [Address]. I plan to use the space for [type of business]. I am seeking a lease term of [length of lease], with a proposed move-in date of [date].

In addition, I would like to request [special request, such as the ability to make alterations to the space or additional loading dock access]. I am willing to pay [proposed amount of rent] per month, and I am prepared to provide a security deposit of [amount].

Tips for Writing a Letter of Intent for Renting a Space

When drafting a letter of intent for renting a space, consider the following tips:

• Include all the necessary information, such as your name, contact information, and the rental property’s address.
• State your proposed move-in date and the length of the lease you are seeking.
• Include any special requests or requirements you may have.
• Keep the tone of the letter professional and courteous.
• Proofread the letter for any errors or typos before submitting it.

Frequently Asked Questions

What is a letter of intent for renting a space.

A letter of intent for renting a space is a formal document that expresses your interest in renting a property. It outlines the terms and conditions of the rental agreement, including the rent, security deposit, and any other fees.

Is a letter of intent legally binding?

No, a letter of intent is not a legally binding document. It simply outlines your interest in renting the property and the terms you are proposing.

What should I include in a letter of intent for renting a space?

A letter of intent for renting a space should include your name, contact information, the rental property’s address, your proposed move-in date, the length of the lease you are seeking, and any special requests or requirements you may have.

How do I address the landlord in my letter of intent?

You should address the landlord or property owner by their name or title, such as “Dear Mr. Smith” or “Dear Property Manager”.

How long should my letter of intent be?

Your letter of intent should be concise and to-the-point. It should be no longer than one to two pages.

What should I do if the landlord does not respond to my letter of intent?

If you do not receive a response from the landlord after submitting your letter of intent, you may want to follow up with a phone call or email. If they are still unresponsive, you may need to consider other rental options.

Submitting a letter of intent for renting a space can help you secure the property you are interested in. By following the examples and tips provided in this article, you can create a professional and effective letter of intent that outlines your interest in renting a space and the terms you are proposing.

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Letter of Intent to Lease Commercial Property: How To, Templates & Examples

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What’s a Letter of Intent (LOI)?

A letter of intent is a formal step towards leasing or purchasing a commercial property. It’s a non-binding document that’s not enforceable by the court of law. However, it’s an important document between the property owner and the prospective tenant. It contains the statement of intent on behalf of a prospective tenant indicating his seriousness in leasing the commercial property identified in the document.

For all these reasons, it is important to draft a letter of intent to lease commercial property carefully.

The letter of intent to lease commercial property acts as a formal show of interest in a property. This is expected to begin a process of negotiations in which the finer details will be finalized. These details will be included in the rent agreement entered into by the property owner and the tenant.

In this post, we will discuss how to write a letter of intent to lease commercial property.

When Should a Letter of Intent Be Written?

A guide on how to write a letter of intent to lease commercial property must also include when to write this letter.

You should write a letter of intent only when you are sure about leasing the commercial property in question. Before writing this letter, you must have visited the particular property and checked out important details about it. In most cases, a preliminary negotiation around the topics such as renovations, upgrades, rent, security deposits is completed before writing the letter of intent.

However, before you zero in on a particular commercial property, you must have checked out all other alternatives that are available in the market. This means you must have done extensive research about available properties that meet your selection parameters. Anyway, these steps are important before you pen down the letter of intent to lease commercial property.

Who should write it?

Depending on how small, big, or complex the property is, either you or your real estate agent can write the letter of intent. For example, if it requires a plain letter with some basic details, you can perhaps write the letter of intent yourself.

But if the letter of intent to lease commercial property is about a complex commercial property, your real estate agent can be a better choice. He may be better informed about things to be particularly careful about at this stage.

Get Important Details in Writing

A letter of intent is also necessary to ensure that important details such as the measurements, rent, and other specifications in a written record in the early stages of entering into a contract. In a chaotic and busy business environment, it’s possible to forget a few details.

To save yourself from such problems, it’s recommended that you enter the basic details of the commercial lease in a formal document such as the letter of intent to lease commercial property.

Above all, a letter of intent on your part lets the property owner know that you are serious about the proposal. It forms the basis on which the property owner and the prospective tenant get into negotiations leading to the signing of a legal contract where all the finer details are included.

Letter of Intent from the Property Owner

A letter of intent outlines the time for which it is valid. If the property owner agrees to lease the property to the person or company, he will also write a letter of intent to the prospective tenant. Once these two letters of agreement are accepted by the respective parties, the property is by and large ready to be leased and no new parties will be entertained by the property owner.

In the case of commercial properties, the actual takeover by the tenant may take a few weeks or months. This is because the property might need some upgrade or renovation. Signed letters of intent by both parties ensure that both are committed to the agreed set of terms and conditions even during the intervening period before the legal contract is signed. 

Tips on How to Write a Letter of Intent to Lease Commercial Property

A letter of intent to lease commercial property is a business letter that needs to be written in a manner that is formal and high on clarity.

The letter of intent for commercial lease of a property should start with an introduction to your business or company. This should be followed by a description of your need for a commercial space. After this, you can identify the property you want to lease by indicating how it serves your purpose.

Finally, you can give a time extending 15 to 30 days or as the case may be for the landlord to respond to your proposal. You should close the letter on a formal note by signing it.

These are some important tips on how to write a letter of intent to lease commercial property. 

Things to be Careful About

• Mention the names and addresses of both the landlord and the tenant
• Identify the commercial property under discussion for the lease
• Mention the measurements and other significant details of the property
• Mention the part of property expenses to be borne by the tenant and the landlord
• Mention who will pay for the signage and court fee for the rent agreement
• Mention the provision for parking and who will pay the parking fee, if any
• Mention whether the tenant will have any right to sublease the property
• In the case of a sublease, the manner in which the income will be shared between the tenant and the landlord
• Any part of the property such as the terrace that the tenant can use for free or at abated rent

How to Write a Letter of Intent to Lease Commercial Property?

Name of the landlord:

Name of the Tenant:

Contact Details:

Dear Mr./Ms. ……….

Introduce Your Business or Company

The University of Americana is one of the most renowned education companies in the USA. We run a number of colleges in different cities across the US. Now, we plan to open a campus in Raleigh, North Carolina. 

Spell Out Your Requirement

To that end, we are looking to lease a commercial building with at least 200,000 sq ft. We are looking at options where there is an open space as part of the property.

How You Want to Use It?

We intend to run a few professional academic programs including MBA, fashion design, interior design, and hotel management. We plan to have about 2000 students and 200 staff members at this campus.

Letter of Intent

Our initial research and negotiations favor the Peepaltree Mall on Glenwood Avenue for this purpose. Our research reveals that the mall has 200,000 sq ft of space spanning the ground and first floor. We are informed that the space is available at a monthly rent of $15 per sq ft.

We write this letter of intent to lease commercial property, inviting you to initiate a negotiation process to finalize the details and sign a legal contract as early as possible. We would like to inform you that we are keen on taking this commercial property on lease for the above-mentioned project. We want to lease the property for 10 years from the date the contract is signed.

This letter of intent is valid for 30 days, starting today, 10 May 2021.

We hope you find sufficient merit in our proposal to take it forward.

Best Regards

Mr./Ms. …………

Designation:

Name of company:

Real Estate Manager

Peepaltree Mall

4325 Glenwood

Raleigh, NC

Best Barista Inc.

311 Fayetteville Street

Wake County, NC

Contact details: XXX XXX XXXX

Dear Mr. XYZ,

We introduce ourselves as a fast-growing coffee shop brand. Right now, we have 1000+ coffee shops in over 100 cities. We are interested in opening a coffee shop in Peepaltree Mall at Glenwood. For this, we need about 1000 sq ft of space in the food court on the ground floor of the mall.

Our real estate agent who has been in touch with you in this regard has informed us that the mall’s Shop No. 211 measuring 1000 sq ft is vacant. He has also informed that the shop can be leased at $5 per sq ft a month.

Through this letter of intent, we want to inform you that Best Barista is interested in leasing this shop. If you are interested in leasing the property to us, kindly write back to us latest by 30 June 2021.

Best regards

Signature: ………….

Sophia George

Manager – New Projects

Best Barista

Triangle Industrial Park

Wegmans, Midtown

Creative Garments

1121 The Northside Center

Dear Mr./Ms. XYZ,

Creative Garments is a leading manufacturer and exporter of fabrics and fashion garments. We are on the lookout for a 10,000 sq meter area in an industrial zone to set up a production unit. We are planning to deploy about 500 workers and run 3 shifts of 8 hours each.

After research and site visits, our real estate agent has advised in favor of Triangle Industrial Park. He has also informed us that there is enough space available here and the rentals are below$10 per sq meter.

We write this letter of Intent to inform you that we are interested in leasing the required amount of commercial space at your industrial park. If interested, kindly revert within 30 days or latest by 30 June 2021.

Best regards,

Elizabeth Glenwork

Senior Manager

Real Estate & New Projects

Triangle Industrial City

SPG Superstore

Dear Mr./Ms. ………………..

We are pleased to inform you that we plan to open a branch of SPG Superstore in your upcoming Triangle Industrial City. As you may already know we are a popular brand of daily needs store.

For this project, we need about 100,000 sq ft of space. We need ample parking space and at least two elevators as part of the commercial space.

We write this letter of intent to lease commercial property to begin the negotiation and finalize the details including the rent. Can I request you to ask your sales team to get in touch with us latest by 30 June 2021 to take this proposal forward?

Looking forward to hearing from you soon!

Victoria Elizabeth

Vice-President

Expansion and New Markets

Freedom Shopping Mall

Habel Francis

311 Platinum Heights

Dear Mr./Ms. …………………….

I am 50-year old retired US Army personnel who live conveniently close to your shopping mall. I am planning to open a small office from where I can run a business of security consultancy services.

Through this Letter of Intent, I request you to find me an office space ranging from 250 to 400 sq ft at the Freedom shopping mall. My budget for the lease of the commercial space is $2500 per month.

I need a parking slot for an SUV as part of the leased property. I will greatly appreciate it if you could reply within a week, that is by 15 June 2021.

Yours Sincerely

Elis Vermont  

Dear Mr./Ms. ……..

I am a 50-year old self-employed woman. I run a few small businesses including one of fashionable sunglasses. We are a team of 5 designers who prepare these fashion sunglasses. These are premium products that sell for a minimum of $1000 apiece.

We would like to open an outlet for our sunglasses at your shopping mall. For this, we need a commercial space measuring 500-600 sq ft. Our real estate agent has figured out that Shop No. AP-211 meets our specifications. He has also informed me that this shop is currently vacant and under renovation.

Through this letter of intent, we would like to inform you that we want to lease Shop No AP-211 beginning next month, 1 June 2021. Can we request you to begin the leasing process by writing back to us latest by 25 May 2021?

Our budget for leasing this shop is between $2000 and $3000, depending on what you include in the lease. 

Elis Vermont  …………………

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4+ Sample Proposal Letter To Rent A Space Templates

In today’s dynamic business landscape, finding the perfect location for your venture can make all the difference between success and mediocrity. A well-situated space can not only attract customers and clients but also inspire creativity and enhance productivity. In this article, we delve into the art of crafting a compelling proposal letter to rent a space, a critical step in securing the ideal location for your business.

We will explore the essential components of a persuasive proposal, tips for tailoring your letter to your prospective landlord, and valuable insights on how to navigate the rental market effectively. Whether you are a budding entrepreneur or an established business seeking to expand, our comprehensive guide to creating an impactful proposal letter is here to help you secure that perfect space and elevate your business to new heights.

Subject: Proposal for Renting Space at [Property Address]

Dear [Landlord’s Name],

I hope this letter finds you in good health and high spirits. My name is [Your Name], and I am the owner of [Your Business Name], a [type of business, e.g., boutique, cafe, etc.]. We are currently seeking an ideal location to expand our operations, and we believe that your property at [Property Address] perfectly matches our requirements.

Our business, established in [Year], has garnered a loyal customer base and consistently demonstrated steady growth. We pride ourselves on offering exceptional [product/service] and creating a unique experience for our clientele. With your property’s desirable location, ample parking, and proximity to other popular establishments, we are confident that this partnership would be mutually beneficial.

We propose a [length of lease, e.g., 3-year] lease agreement, commencing on [start date], with a monthly rent of $[amount] and a security deposit of $[amount]. We are open to discussing rent escalations and other lease terms to arrive at a mutually agreeable arrangement.

To ensure that our business will be a seamless fit for your property, we have attached our business plan, financial statements, and proof of insurance. We would appreciate the opportunity to meet with you to discuss our proposal further and address any questions or concerns you may have.

Thank you for considering our proposal. We look forward to fostering a successful and long-lasting relationship with you. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a meeting at your earliest convenience.

[Your Name]

[Your Business Name]

Subject: Request for Renting Space at [Property Address] for [Your Business Name]

I hope this message reaches you well. I am writing to express my interest in renting the commercial space located at [Property Address] for my business, [Your Business Name]. We specialize in [type of business], and we have been serving the community since [Year].

Your property has caught our attention due to its prime location, size, and accessibility. We believe that it offers the perfect opportunity for our business to grow and thrive, reaching a larger audience and contributing to the vibrant atmosphere in the neighborhood.

In this regard, I would like to propose a [length of lease, e.g., 5-year] lease agreement starting from [start date] with a monthly rent of $[amount] and a security deposit of $[amount]. We are open to discussing rent escalations and other lease terms to ensure that both parties are satisfied with the arrangement.

Enclosed with this letter, please find our business plan, financial statements, and references to give you a comprehensive understanding of our business and its potential for success at your property. We would appreciate the opportunity to discuss our proposal in person and address any concerns or questions you may have.

Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] to arrange a meeting at a time that suits you best.

Thank you for considering our proposal, and we look forward to building a strong and fruitful relationship with you.

Warm regards,

Subject: Proposal to Lease Commercial Space at [Property Address] for [Your Business Name]

I trust this letter finds you well. My name is [Your Name], and I am the founder of [Your Business Name], a thriving [type of business] in the local community. We have recently been exploring options to expand our operations and are excited to have discovered your property at [Property Address].

The strategic location, appealing design, and well-maintained facilities make your property an ideal choice for our business. We believe that establishing our presence at this location would not only benefit our growth but also contribute positively to the surrounding community.

With this in mind, we would like to propose a [length of lease, e.g., 2-year] lease agreement, beginning on [start date], with a monthly rent of $[amount] and a security deposit of $[amount]. We are open to negotiating rent escalations and other lease terms to reach a mutually beneficial agreement.

To provide you with a clear understanding of our business and its potential for success in your property, we have enclosed our business plan, financial statements, and relevant references. We would be grateful for the opportunity to discuss our proposal in detail and address any questions or concerns you may have.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a meeting at your convenience.

Thank you for your consideration, and we eagerly anticipate the possibility of cultivating a prosperous and long-lasting partnership with you.

Kind regards,

Written by TeamSampleLetter

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Business, Investments, and Personal Finance

How To Write A Business Letter Of Intent To Rent Or Lease A Space

• General Information

Updated: May 20, 2020

If you’re interested in putting up a business inside a mall, the first thing that the mall administration will ask from you is to submit a business Letter of Intent (LOI) .

A Letter of Intent is not a document we often see. That’s why most entrepreneurs don’t know what to write inside it.

Some might also ask, how should it be written? Or, is there a correct template or layout for making a Business Letter of Intent?

What is a Letter of Intent?

Before I give you the answer to these questions, let me first share with you what a Letter of Intent is according to Wikipedia. They have the simplest definition that I found online.

“A Letter of Intent or LOI is a document outlining an agreement between two or more parties before the agreement is finalized.

The concept is similar to the so-called heads of agreement. Such agreements may be Asset Purchase Agreements, Share Purchase Agreements, Joint-Venture Agreements, and overall all Agreements which aim at closing a financially large deal.”

That really sounds so formal, don’t you think? However, there’s really no reason for you to be afraid of getting your LOI wrong.

Although it does usually resemble a contract, it is most of the time, non-binding . This letter is often just issued to initiate a formal business transaction.

What’s inside a Letter of Intent?

For renting or leasing a space inside a mall or other commercial space, a Letter of Intent would contain the following information:

• A statement saying your intent to lease a space inside the mall.
• A description of your business including it’s basic concept, the business model it follows and a brief background and history.
• A list of your products and services which should include pricing , merchandise packaging design and a description of your target market.
• Your space, utilities and manpower requirements including the types of equipment you’ll be using and the number of employees you’ll have.
• If there’s any, it would also be good to show pictures of your other branches or stores.
• Your contact details and the best schedule for you to have a meeting

Before writing your Letter of Intent, it might help if you can ask the administration if they have an LOI template that you can just follow.

They could also provide samples that was submitted to them by past lessees. If not, do ask them what specific details they need stated in your LOI.

Sample Letter of Intent Template

To help you with writing your Letter of Intent, here’s a very simple LOI template which you can use if you’re planning to rent or lease a space in a mall for your business.

Ms. Maria dela Cruz Zone Administrator ABC Mall

Dear Ms. dela Cruz,

XYZ Foods would like to present this Letter of Intent to signify our interest in leasing a commercial space inside ABC Mall.

We are the business behind the food cart, W Burgers, which has been selling gourmet hamburgers since 2004. Our products include a variety of hamburger sandwiches and burger rice meals. We also sell ice cold beverages.

Currently, our burger sandwiches and rice meals sell for P80 each. Our clients are usually young professionals who order our food as packed meals for lunch or dinner.

The W Burger food cart that we plan to put up would require at least 6 square meters and a power outlet for a cash register, a small freezer, a rice cooker, a soda vendo machine and a gas operated frying griddle.

The food cart would be manned by two employees.

We already have 5 branches located in various commercial areas in the city but this is our first venture in putting up a branch inside a mall. Attached are the photos of our existing branches.

We believe that our food cart complements the business concept of ABC Mall because we cater to the same target market.

Thus, we would appreciate it if you could contact us at 555-0921 during office hours from Mondays to Thursdays, so we can set up a meeting to discuss this further and possibly come up with a formal business agreement.

Thank you very much.

Respectfully, Mr. Pedro Reyes Sole Proprietor XYZ Foods – W Burgers

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197 comments

A letter of intent is as essential tools for investing. It’s a great way to break the ice on a negotiation. It’s always surprising how few people use them! I know if a potential client is talking about it, it’s probably a safe bet that this is not their first time around the block 🙂

Noteworthy though…a letter of intent can be much longer than this also, and I highly encourage anyone using one to still have it drafted by your attorney. ESPECIALLY the simple stuff…that’s where it’s easy to screw things up!

Hi Christian, thanks for sharing your thoughts regarding Letter of Intents. I agree, it can be much longer than this and an attorney’s input can be invaluable.

Although I did final drafts of letter of intent at Department of Public Works and Highways, in aid to contractors, I still need templates for confidence and format plus other factors. Today, i do for ricemiller NFA santiago city, isabela, city of Amy Navarro.

pls. help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up a internet cafe, so pls. give me a sample of LOI, tnx so much…

Hi Fitz! Thanks a lot for this very useful template. Saved me a lot of time and searches on the internet.

I’m planning to start a foodcart business (yehey!). Most of the templates I see on the internet are more legal in tone and are geared for purchasing. Not only is your template specific for leasing space, but yours is more conversational, practical, and easy to customize.

I will check your site and see what I can learn.

Thanks again!

I am trying this letter of intent. hope it works well for me coz it makes a lot of sense.

hi anyone can help me to make LOI for renting a space i planning to open boutique..plsss

hi anyone can help me to make LOI for renting a space i planning to open boutique..pls pls pls

will you pls help me to write a letter of intent to purchase the existing boutique inside the mall ASAP as its 1 of the requirements by the mall.tnx and godbless

peace be with you…

pls help me to write a letter of intent to rent a newly build commercial space for a cafeteria.im an amateur enterprenuer.tnx and im hoping for your reply…

can anyone help me to make an LOI for a renting a space for a nail salon and a donut shop.We’re planning to put a shop inside the airport. i need it badly as this LOI is one of the requirements needed by the establishment…

Thanks and Have a nice day!

my husband & i are planning to put up a food stall in EDSA Central, the mgt of EDSA Central required an LOI before they accomodate our inquiries, can anyone help us to make an LOI for renting a space for food stall?

thanks and God bless….

My cousin want to business with the healthcard company and were thinking of the format of letter of intent to be accredited by their company, hope you can help us to do this kind of LOI.

Thanks and God bless….

This is very helpful 🙂

Thanks a lot

heya thanks for this awesome how to. im planning to rent a small commercial space to sell clothes and whatnot and this will come in very handy indeed, so muchos gracias to you 😀

Need letter of intent to put a Stall on Bank loan in comapny premises. Kindly anyone help on this. Need to write a letter to landlord of that company.

please send details to my mail [email protected]

This is indeed very helpful. Im starting a business and this realy saves you lots of consulting fees. So thanx

Thank you so much for this template. It helped me a lot in creating our first LOI. You did a great job!

Thanks a lot and god bless!

hi guys! im starting to put up a laundry and water business.. im just new in this field. pls pls help me compose an LOI so i can start my business as i am so excited about it. thank u!

I want to rent a stall from ur place because i want to put up an imported bags,shoes,and assorted dress,and i do hope to help me with this kind of business. this is my first time in this field thats why i feel very challenging but shaking.pls.help me to create an letter of intent. thank u soo much.

Hi! Please help me make a Letter Of Intent pls.pls…I’m planning to bring our family business which is a small restaurant with Halo2 as our signature product. here in Manila. A proposed commercial area will be put up near our place. I would like to grab this opportunity to put up my own business and this is what i’m waiting for, the location is good and proximity to my place is also very good for better monitoring. The developer requires a Letter of Intent. I would like to have a convincing LOI for them to consider my proposal. Please… I will be so grateful if you could help me ASAP.

Thanks so much!!!

pls. help me to write a loi. im palnning to rent a small commerccial space. im putting up a travel services includes to sell dometic and international tickets. i really need it very badly.. thanks

Pls. I need a letter to manila city hall stating that i need a permission to put my food cart inside hospital, pls help thanks

pls help me to write a loi in franchising ang leasing space to put up my own business. pls help me thanks.

Im planning to put up a food stall in a mall and they required an LOI before they accomodate my inquiries, Can you please help us Sir Fitz on how to make a LOI, its my first time to venture this kind of business…

More Power and God Bless You and your Family Always..

hi!! pls help me in writing my loi in my accrediation for a certain business in a company..im planning to render services in the said company.. thank u so much in answering my requests.. GOD BLESS…

hi! pls help me to write my LOI coz im planning to put up food stall in a mall.pls help me thanks…

hi! please help write a letter of intent to apply for a higher position. Thanks

hi! pls help me to write my LOI coz im planning to put up food stall in a Government area.pls help me thanks…

Hi, i need a letter of intent for leasing a Mall space for LOTTERY OUTLET. It is not a product like the common leasing of space. How can i write it? Please help

Hi, thanks for sharing your thoughts regarding Letter of Intents. I agree, it can be much longer than this and an attorney’s input can be invaluable

hi i need a letter of intent for renting a space in a mall for a food kiosk..pls help me i need it urgent…

pls help me to write a loi in franchising and leasing space to put up my own busines( ICE CREAM SCOOPING). pls help me thanks.

Pls… help me to write a LOI. I am planning to rent space in mall.. I am putting up a massage spa. I really need it very badly.. thakns

hi.. gud afternoon.. pls help me to write LOI for my boutique/clothes stall, since i was new in this field i dont have an idea how to make it. its one of the requirements in a mall I am renting.pls.. pls.. i need it asap.. Godspeed

hi pls send me an example of LOI.we are planning to lease a small space inside the school campus for a fod cart business.pls help us thanks God bless

Iam planing to applay for an office to rent,to open up a security company

Hi! please help me make a letter of intent address to the Mayor for I would like to put 1 of my food stall business inside the bus/jeepney terminal here in our place. Thank you.

heloo..i’m applying a space in a mall,but they ask me first a LOI. i really don’t know how to write it.Please help me to write it.Thank you.

My husband & I plan to put up a business (food stall) at Rodriguez rizal, one of the requirment for renting the stall is to submit a Letter of Intent, kindly help us to make a LOI.

Thank you & God Bless!

CAN ANYONE HELP ME TO MAKE A LETTER OF INTENT. I AM PLANNING TO PUT UP A FOODCART BUSINESS INSIDE SCHOOL CANTEEN. SO, WE WANTED TO RENT A SPACE AND THEY’RE ASKING FOR LOI. THANKS, HOPE YOU’LL HELP..

Very very helpful. Thanks for the tips re how to write an LOI. Will definitely visit this site again in the future

Pls.help me write an loi i want to rent a space to a hospital for my vendo machine,pls …pls….. help me,your help will be much appreciated thank you…..

Hi… I am applying for a space in a certain mall. Our nature of business is digital printings & designs. We are an advertising company. Please help me to make a Letter of Intent as this is one of the requirements. Thanks, hoping for your immediate reply!

pls. help me write loi, im planning to put up sari-sari store in the village. Pleas help me.. your help will be much appreciated thank you.

pls send me a sample copy of agreement about renting space in a mall,pls help me..tnx

pls help me to write a LOI in franchising to put up my own busines.pls help me thanks

need your help? pls help to write a LOI regarding of supplying t-shirts to a school…thanks

help me pls, to write letter of intent regarding how to put my property to the rental pools

Hi good day! Can anyone help me make a letter of intent pls…. Im planning to rent a space inside a shopping mall… Optical shop bussines…. Plsss… Thanks 🙂

HI GOOD DAY.

Pls help me naman to write a letter of intent,Im planning to rent a space inside a shopping mall… Unit and accesories business Plsss…help me naman po na makapasok sa mall

thanks you god bless

Please help me create LOI to put up a business inside a mall. I want to start a small boutique selling designer clothes and accessories.

Please help. Thanks

Hi, everybody can help me to make the loi of commercial lease i am looking some expansion at mall in foodcourt .

Thanks for this template!

HI! CAN YOU SEND ME A TEMPLATE ON HOW TO WRITE A LOI FOR A LOTTO AND KENO OUTLET..THANK’S ! AND MORE POWER !

Good Day Sir,

Need help on how to write a food cart Business proposal, I have this product and concept from Other country and Im confident that it will works in Philippine food cart market, I need a sample of the letter if you can help..

thank you and God Bless

Good evening sir,

I need your big help to me in making Letter Of Intent, will you pls give me an example of how to make a good and convincing letter to the SM Davao since this is my first time doing this Of having a foodcart franchise business. thank you so much.

Hi! We plan to put up a franchise in a certain mall. The franchise company requires an LOI that would include the proposed location, rental rates and terms of lease, etc. The mall leasing department requires an LOI describing the proposed business, company profile, pricing, etc. How do we go about that? Which should we do first? Please help us. Thank you.

please help me to make LOI to our city mayor to rent a commercial space in our new market building here in our place. since there are commercial space for rent and planning to have one to rent for our egg business (wholesale and retail). thank you and more power

hi, pls help me to make a sample of LOI. I’m planning to put up an internet cafe and this letter will be given to the office of our Municipality where i am planning to rent a space..Thanks..GODBLESS!

Hi! Please help me to write a letter of intent.i want to rent small space in shopping mall to put botique. Hoping your response immediately.Thank you.

Hi! Please help me to write a letter of intent to rent space in shopping mall to put botique..hoping your response.thank u

Please help me to make LOI for a sea transportation outlet. Apparently, we already have an Air ticketing outlet and lots of customer asking for a sea transportation as well. Please advise…Dhon

great i found what i needed..

good mrning sir, pls help me to make LOI. Im planning to rent space in a certain mall, my product are lechon manok, liempo and short order. Hoping your response asap. Thank you so much.

pls.. help me to write a letter of intent.. im planning to rent a commercial space in our place, im planning to put up a small boutique. , im into sales now, ive been selling different kinds of garments and now i want to have my own place.. this is really my fashion. thank you.. hoping for your reply.. thank you so much..

Thanks a lot for the sample LOI. Simple but very useful. ^^

hi pls help me make a letter of intent. my husband and i are planning to get a franchise and put up a kiosk in the nearby mall. pls advise. thanks in advance.

Please help me to Write a Business Letter Of Intent To Rent A Space in mall, im planning to put up a Billiard Center, thank you so much.

hi,please help me make a LOI to apply for a ticketing outlet for PAL. thanks….

Hi. We are planning to invest a salon. Can you please help me write a LOI. I need it badly. The mall admin is asking for it.

Please help me how to Write a business LETTER oF INTENT to rent a space in a mall,im planning to put STUFFTOYS boutique.thank you so much.

please help me write a business proposal for rent a space in a mall, their management are asking me to write this. I’m new starter in this business, pls advice and hoping your reply. thanks u so much.

Please help me write a business proposal for rent space in an upmarket mall for a boutique. The boutique will focus on dresses for brides/bridesmaids, matric ball gowns and and shoes. Furthermore I would also like to introduce exclusive Indian garments which that mall does not cater for. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. Thank you so much.

Rani did u get any reply or sample for the proposal ? because i need a same business proposal like yours , but im dealing with other business , if u got it can u send it to me as a sample ?? thanks ~

jpc on June 15th, 2012 at 10:18 am

Hi! please help me make a letter of intent address to the SMB Corp. for I would like/interested to construct/operate tunnel bend paultry here in our place(Tallaoen, Luna, La Union. I have also a lot more or less 1 hectare for the purpose. Thank you

pls help me to make LOI to rent a kiosk at trinoma mall. we wanted to put up a tshirt, clothing brand.

Please help me to draft a letter of interest to get a rental space in mall for our game activity.

hi1!!! i’m planning to start s furniture and handicraft business and want to rent a space in mall. help me write a letter of intent pls.

Hi! please help me make a letter of intent address to the Mayor for I would like to rent a space for my franchised business (dimsum products) inside the bus/jeepney terminal here in our place. Thank you

Hi, i would like to rent a space in a mall, and they asked me to present a business proposal. Can i include the LOI in the first pages of the business proposal? also, what should i include in the business proposal? thank you

Thanks so much for posting a proper template of Letter of Intent! This helps a lot!

Good day! id like to help my kababayan here in central luzon and planning to have a livelihood program (doormat)then i would like to offer the finished product to the malls, pls help me to draft a letter of intent to the mall administration. Thank you so much!

Hi! Good afternoon!Please help me make a letter of intent for business proposal. I would like to rent a space in mall..Thank you..

Hi Luisa and every one. If you got template or sample letter especially for space rental in a mall, please email me tmanakanaATgmail.com

Gooday!! I’m a amateur entrepreneur i need your help!!Please help me to make a letter of intent for business proposal to rent a kiosk in a a mall… Our nature of a business is digital printing shirts and other personalized such as tumblers,invitations,and calling cards… Thank you!! 😀

hi! pls help me to make LOI coz im planning to rent small canteen inside the school.need it badly pls.help

Please help me write a business proposal for rent space in an upmarket mall for a boutique. The boutique will focus on dresses /clothes,accessories and shoes. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. Thank you so much.

Thanks for this sample. It is very helpful for non-lawyers like me. I just would like to point out a very minor error though. In the last paragraph, the correct word to use would be “complement,” not “compliment”:

“We believe that our food cart compliments the business concept of ABC Mall because we cater to the same target market.”

Compliment with “i” is when you praise or say nice things about someone or something. Ex. “Your mother is a nice lady” is a compliment. Or “Your performance was awesome” is a compliment.

Complement, on the other hand, means to enhance something or go well with something else, which is the intent in the case of your sentence. Ex. “The cashew nuts were an excellent complement for the soup.”

In other words, the cashew nuts go well with the soup, or in your example, your food cart goes well with the business concept of ABC Mall because you both cater to the same target market. Thus the need to use “complement” with “e”.

Just trying to help out…

Hi Isabel, you’re right – thanks for pointing that out. The error has been corrected. 😀

Hi,good day!I am amateur entrepreneur I need your help.please help me to make a letter of intent for business proposal to concession the canteen of puregold mall.please advice and hoping your reply thank you so much…

Pls help me I am planning to rent a small space inside the mall. I am putting a lotto outlet pls and thank you

Awesome article!! thanks loads

Pls.help me i am planning to rent a small space inside the mall,planning to putting the Beauty Salon,the Main product is IPL Hair Removal and Nail Art.pls.help me to right the Letter of intent to rent the Space inside the Mall.pls.@thanks

hi there!. help me to write a LOI. I am planning to rent space inside mall..im planning to put up massage services. pls pls do help me…thanks

will you pls help me to write a letter of intent to rent a stall inside the mall and in the market. ASAP as its 1 of the requirements by the mall and or market.thank you so much. God Bless.

Hi I am planning to rent a small space for a restaurant please help me to write a letter of intent because this is the requirements from the admin. thank you so much.

Please help me write a business proposal for have space in market mall for any of busness like frozen food.or boutique will focus on dresses /clothes,accessories and shoes. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. Thank you so much.

Hi, I hope you can help me make a letter of intent. I am planning to put up an outlet for my business. I am an empanada dealer. Thank you very much in advance. God bless you.

hi hope u can help me make a letter of intent to lease a mall space for accessories,watches and bags. its my first time to open a store.

hope to here from u.pls. email me.. thnx

Hello There,

I would like to ask your help regarding on how to write a formal letter of intent. I am planning to open a store of e-cigarette, e-cigarette accessories, and phone accessories inside the mall.

Thank you and More Power

i really put an effort to read feedback because it is worth it< super thank you big help to many

hope you can help me to make a letter of intent, i am planning to rent a space inside the market for a grocery store… a letter should address to the municipal mayor.. hope you can help me asap

please help me make a aletter of intent, i am planning to rent a space inside the market for a grocery store,, a letter should address to a municipal mayor… plase help me asap…

please help me write an intent letter. i am planning to put up a grocery store inside the market they require an intent letter addresssed to a municipal mayor. hope you can help me asap coz the deadline is on monday marcg 4, 2013… please help me… thanks a lot..

hello any one can help me for LOI for dunot stall and food cart stall

Anyone can help me for LOI for a Resto Bar. Tnx

hi! please help me for letter of intent to rent a school canteen.. thanks in advanced

hi, please help me write a LOI, i dont have any idea on this since this is my first time to walk in the world of business, im planning to supply a product at supermarket (braided doormats) not so costly product but i think i really have to make LOI as i believe this is SOP.

Hi, Really need your help regarding on how to write a letter of Intent to rent a newly build space for a boutique.Its my first time. your response will be highly appreciated.

Thanking you in anticipation.

Good day! I need a guide letter of intent to rent a space in sm mall.it’s my first time to franchise a bussiness.i hope you can help me thanks a lot

Good morning. May you help me to write a letter for the rental payments for my clients. I don’t know how to make it pleasant in their approach. Thanks.

Hi.. Pls help me write a letter of intent. Im planning to put up small space of electronic boutique inside gaisano mall, they require LOI. I dont have idea because im amateur in this kind of business. Thanks

Please help me write an intent letter. i am newly retired employee (availed early retirement program) and i am planning to put up a mini grocery store inside the new small market building near in our place they require an intent letter addresssed to a municipal mayor. hope you can help me asap many thanks in advance and more power

how to write a letter to bank asking them to see my building for rent

Hello, please help to write a LOI,i’m planning to put a ice cream vendo machine in a supermarket,they require an intent letter addresssed to the owner(supermarket). Your response will be highly appreciated. God Bless

I’m lyn, a regular employee of an NGO based here in Dasmarinas Cavite. My monthly salary is not enough for our daily needs. I have a brother who’s in college now. My father died 2 years ago and i’m the one who’s taking all the responsibilities for the 2 of us.

My officemate introduce to me a new business which is the Tea time coffee vendo machine. I would really like to get one and put it on our school canteen. Our Manager told us to write a letter of intent first so we could go on with our small business.

I would like to seek your help to write a letter of intent.

Thanks and God bless

I want to write a letter to rent a space inside a market stall for to sell cake and Batista coffee and fresh juice. I am new to this business but I do bake birthday cakes for the family and friends. i have taken partial retirement as I always wanted to sell coffee and cake.I hope you can help me to write a letter asap. thank you.

hellow can you pls help me how to write the letter of intent to purchase the existing boutique and snacks inside the digos gaisano mall i have to rent a 2 area inside yhr mall boutique and snacks…. god bless and thank you

good day!sir, can you please help me on how to write a letter of intent on renting a space for a resto bar.im new to the world of business.your help you’d gladly be appreciated.thank you and more power.

good day sir,

can you help me to draft a letter of intent in southwest integrated bus terminal in uniwide coastal mall to put a food cart. i am new in the field of food cart business and i dont know how to start my letter of intention. we have own concept of food or cart so i really don’t know how to get the approval of the management.

thanks in advance!

can you help me write a letter to request reduce rental of shoplot in shopping mall

Good day po,

Can i ask your kind office to help me construct letter of intent to lease inside a school. Pls….

Hi! Can you help me do a loi.. im putting up food business like binalot & in kalaw area.. 1st requirement is to do Loi.. can u help me pls.. its my first time opening my own business… hope u can help me to get d admins approval.. Good luck & God bless!

MY BOSS WAS REALLY WANT TO A LOCATION IN SOMEWHERE IN MACAPAGAL AND HELP ME TO DO A LOI WHICH REALLY IN NEED

pls help me to do My Loi for having a 2go travel my business is a airline tickets.

dear People,

this is a very good article. it is already teaching and giving you ideas, and even an LOI sample was given also. if you will understand what you read, you don’t need to ask someone, anyone, etc. to DO the LOI for your business.

Hi, need help..

I need a letter of intent coz i’m planning to put a lottery and food cart business inside the mall. please need your help po.. thanks.

Very helpful.. Thank you for the one who made this.. 🙂 Keep it up!

I need a letter of intent coz i’m planning to put a food cart business inside the mall. please need your help po.. thanks.

Need how to send the format for kids play area concept for crush/creche

reply with [email protected]

Pls help po..im PUTTING a kiosk or food cart business inside the mall..renerequired po nla ako mgsubmit ng LOI..can you help me plss?THANK U SO MUCH

pleas help me to start a kiosk in a mall for fresh flowers including gift wrap and a small freezer which helps flowers long life .thank you

Sir do you know the formula on how to measure the possible customer count by foot traffic and by the size of a leased space in a mall?… Thanks a lot. Pls email me po at [email protected]

Please help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up an internet cafe business.wherein the i’m going to invest 10 units of computer and 2 units of Photocopier machine..in this kind of business we will also offer computer services like typing job, printing, scanner, lay out, sticker printer,cd-burning, photocopier.

Please help me to write a A Business Letter of Intent to Rent a Space in a Commercial Building of a School. Wherein i’m going to put up a food chain.

please help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up an internet cafe business.wherein the i’m going to invest 10 units of computer and 1 units of Photocopier machine..in this kind of business we will also offer computer services like typing job, printing, scanner, lay out, sticker printer,cd-burning, photocopier.

hi! please help me, how to write proposal letter for leasing commercial retail space (mini mart) in the hospital.

can some help me to write a letter to rent a police canteen

hi everybody, i do need help for an inquiry letter to a big shopping center regarding renting a cart. as i am from germany (and my english in writting is not that good) i would appreciate if somebody kindly would help me out in this letter.

Please help me write a business proposal for rent kiosk in shopping mall for busness boutique will focus on own design t-shirt. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. ASAP Thanks a lot.

Please help me to make a letter of intent i want to rent space in mall my products is compose of beauty and wellness. I am independent distributor of leading networking company and i want to have my space. Thank You so much!

good day i need sample letter of intent purpose to rent residential unit thank you so much!

Good Day, i would like to as a favor to make me a sample of letter of intent saying that i am renting a space inside the school campus canteen to put my oriental kiosk inside on it. there is other kiosk also renting the space but i dont know how much per month. my item is to sell oriental fast foods for the students such as dumplings and asian cold drinks. please help me on this as i am about to deadline to submit.

thanks you so much for your kind hearted.

Good day, pls help me make my letter of intent to operate a canteen in a construction site, my partner and I is interested to served more a than hundred of construction workers. The office needs us to submit a LOI pls help us.

pls help me make letter of intent for renting a commercial building space for my salon , this is my first time business please help me

pls help me make letter of intent for leasing a space in a mall for my product native bags and accesories.pls help me really need to submit it ..tnx

pls help me make letter of intent for leasing a space in a mall for my food products (franchise siomai house), this is my first time business please help me

hi, pls help me write a LOI for leasing a space in my IT store for vendors to display their products and promotions.

Pls help me to construct a business letter of intent to the municipal mayor. I would like to rent a space in the commercial space of the gymnasium. I would like to open a grocery store and refreshment bar. Hope u can help me in this matter. Tnk u

pls help me make letter of intent for leasing a space inside a school campus for my foodcart products (franchise siomai and a wide variety of siopao), this is my first time business please help me

Pls can anybody help me make a letter of intent for leasing a space inside ayala mall for my stainless accessories.watch…earings….bracelet…necklace and etc….this my first time and one of the req. Is loi ….and i dont know how to make the loi….pls kindly help me

Need help in writting a proposal to a hospital for a optical shop .

Hello please help me draft a letter of intent for my WELDING & FABRICATION, AND OIL & GAS SERVICES BUSINESS………. THANKS

pls help me to make a letter of intent. we want to transfer our goods to another location which is the next stall to us. thanks

[…] you need to know for writing a simple letter of intent is in this article: How To Write A Business Letter of Intent. Malls usually don’t require a long LOI, just a one page statement is […]

PLEASE HELP ME HOW TO MAKE LETTER OF INTENT LEASING A SPACE AT THE MALL AREA OUR PRODUCTS IS POWER TOOLS KINDLY HELP ME PLEASE THANK U SEND ME FEED BACK ASAP

Hi, please help me to write a letter of intent franchising a food cart business My fiance is an OFW and we decided to franchise a food cart business to be located in our Province as our first step and preparation for our future family. Please anyone can help me to do it this is our first time on putting up a business. Your help will be very much appreciated….thanks a lot…. please send me a draft at [email protected]

please help me i like to rent a space at the parking lot of gaisano mall and they ask me to send a LOI…i dont have any idea on how to make it…please help me

Please help me i want to rent a space in a government property. Can you send me a sample of letter pf intent i will sell a school supplies

please help me to make a letter of intent to rent a stall room building at public market to put up jeweltry bags and cloth,please send me a sample of letter of intend,

Thank very much sir, now i have idea how to write an LOI. I’ve been looking for this for so long. if i will succeed for my business.i promise to come to you and give you a big hug.

Hey I have space of banks space 4,000 sft with shop ATM MACHINE PURPOSE sizes 10×15=150 SFT . 2 SHOP commercial complex with shops complete Facilities as per requirement of bank & atm machine near by no.6 schools , 3 hospitals , 4 medicals shops , bus tops , bakerys , hotels , with complete shopping places. Contact me 8801728828 for more details about this site .

I wish to rent shop a space on a government property. Please assist me in writing a business proposal/application letter to apply for the shop space.

HI! Can you help me to write a letter of intent for renting a drugstore?

Mark knight: Hi! Can you help me to write a letter of proposal to lease a parish council property.

Hi, please help me with a LOI to lease a commercial lot for F&B outlet. Thank yo u so much!

Good day everyone i’m planning to lease a food cart space inside a mall, a template, sample or draft of an LOI is highly appreciated.

Thank you so much in advance!

my email add: [email protected]

Please help me write a letter of intent to our Municipal Mayor coz I’m planning to open a sari sari store in one of their commercial spaces in the public market.

Chin Hi everyone! I need help on how to write a letter of intent with regards to continue my rental which I have for several years already. I just want to ask the school admin to allow me to continue renting the space and instead of paying them the amount I used to pay I am going to sponsor students as my scholars.

Hi Please help writing letter of intent to lease additinal door/whse same address

[…] How To Write A Business Letter Of Intent To Rent Or Lease A Space […]

help me write a letter to request if they can hire my truck shavol and also my trucks

i need a letter to request station space in a pharmacy for a drop off location for thecourier service

Plss help me to make LOI. I am planning to rent a space inside the robinsons mall. I am planing to put music accesories plss . Plss help me

Please help me to make a letter of intent I and my boss try to open a ramen restaurant inside the market market Taguig mall we target location is in 2nd floor but if they have nice space for us. Hope you can help me. Thank you so much

Hello to everyone. I am looking for a place to sub lease. which will be the best way to ask to a owner of a empty building or space if they will be open to rent a partial space..

Hi good day..please help me to write a letter of intent ..we are planning to open an indoor playground in mall ..since this is our first time for this business..

Good day! Please help me to Right a letter of intent. I am planning to rent a space in a commercial area. im planning to put a food cart..

Thanks in advance

Email address: [email protected]

hello, I need to help in writing a letter of Intent, i want to rent a space in a private business office where they deal in Interiors. i deal in furniture.

Thanks a ton for this sample letter. This indeed was very useful for my first ever letter to a mall to lease space for juice bar. Being new to this field was unaware what is to be written in a mail.

You really saved my life and lot of time.

Thanks a ton once again.

Thanks a lot for this great template. I aim to attach a canvasser to a car wash for automotive tool sales. Please is this letter also applicable?

This is great and thanks for the LOI but am organizing a camp and am using am hotel . Can anyone help me on writing LOI for renting the hotel

pls help me to write Letter of Intent in franchising and leasing a space to put up my own business. Help e pls. thank you.

Hi can you please help me to write a letter of intent in leasing a commercial space in Clean Fuel this is my first time to put up a canteen business

Hi, good afternoon. Can help me to write a letter to proposed to retail chain ? I am the owner of shop , would like to proposed shops to let to a franchising company . Thanks

Hi! Please help me to write a letter of intent for leasing a commercial space inside a mall. This is my first time to walk in the business world. Im planning to put up a pet supply store. Thank you in advance!

I you please help me to write a letter of intent for business.. Where planning to put up our own business name but we plan to share in my sister businesss stall.

Hi,please help me to write the letter of intentntent for leasing a commercial space inside a mall. This is my first time to walk in the business world. I planning to open milk tea shop .

Thanks you so much in advance

please help me how to write letter of intent for a small space in food court..chinese noodles with rice…

Good noon, can you please help me how to write a letter of intent address to the mayor to provide us an office space in the municipal hall or within its vicinity since our office is a govenment agency.

also, a letter request to transfer from one division to another division.

and a letter request address to the regional director to provide us an additional personnel.

Thank You…

hello, please i just wanted to know if i could insert referees in my letter

please help me make a letter of intent, i am planning to rent a space inside a shopping centre for a surgery. A letter should be addressed to the Center Management. Please help me asap…

hi please help me how to write a business intent letter. this is my first time to put a business like canteen inside a construction site. Please response. Thank you.

Hello. Kindly help me in writing a letter of intent to rent a space outside the lobby of our condominium.I am planning to sell designer bags and wallets to the condo owners. Hoping to receive your favorable and prompt response. Thank you very much. Nelson Esteban

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Sample Proposal Letter format for Renting Space

[These are sample Proposal Letter for Renting Space or rent property. You can also follow these formats as a Letter of intent to occupy space for a shop or office. You can modify these formats as your requirement.]

Date…

Authority name…

Job Designation…

Company name…

Company Address…

Sub: Letter for Renting Space

Dear Sir/ Madam,

I am writing to you because I know that you have some free space at one of your locations. (News source, newspaper, billboard etc).  I would like to rent out that space if that is what you are planning. (Purpose of rent, personal room, office room/restaurant etc). I need the extra space for storing the things that I don’t use anymore but I can’t get rid of them. This is because my business partner is moving in with me so I have to move some of my things to make space for his things.

I would really appreciate it if you could let me rent it out I will pay monthly with a month in advance. This would save me the trouble of having to sell my things as they have sentimental value.

Kind regards,

Your name…

Contact no. and signature…

Another format,

Sub: Rental proposal letter

I am writing this letter to inform you about my interest in renting your shop in (Shopping complex name, shop name, and number) on (Area name and address).

I own a garment accessories business (Business type) and already have several shops throughout the city. Your shop on (Address and area name) came into my notice a few days ago and renting it sounded a profitable affair for my business as it will help me in an expansion.

Your shop provides an ideal space for setting up a garment store (Business type) as it has adequate space which is quite essential because we have a lot of walk-in customers. Once you approve our rental proposal, I am planning to buy the furniture according to space itself. However, I guarantee no damage or harm to your property during this installation.

As I am quite aware of the market trend nowadays, I would like to offer a rental lease of (Amount of money) per annum. I would also like to bring to your notice some of the repair work that your shop requires. However, if we do it on our own cost then we would be keen to ask for a rent-free period. The complete proposal is herewith enclosed with the letter.

If the proposal suits you, kindly call me at (Contact info) so that we can set up a meeting and discuss things further.

Company/Institute name…

Confirmation Letter to Acceptance of Job Offer

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• Feature image

How to Write A Letter or Email to Your Landlord – With 8 Samples

• Janine DeVault
• Apartment Living
• February 7, 2022

Whether you need to request repairs, complain about your neighbors, or make a simple request, writing a letter or email to your landlord can be beneficial in all kinds of different situations. 

In this article, we’ll walk you through some tips for writing your landlord and offer a series of sample templates you can use as guidelines for your own correspondence. 

Basic tips for crafting a successful letter or email

Any time you write a letter or email to your landlord, keep your language clear and concise to eliminate any potential for confusion. Include relevant details such as the date of writing, the dates of any instances referenced within the letter, and your contact information and unit number.

Depending on your reason for writing a letter, you may wish to cite the details of your lease or the tenant laws in your state. If your landlord is flaky, reminding him that you know your rights may be enough to spur him into taking action. 

To write or to email?  

Both posted letters and emails can be effective ways to communicate with your landlord, and in many ways they’re interchangeable. Email is faster, and allows you to keep a clear record of your communications. And it’s easy to keep multiple parties in the loop on one email conversation.

Mailing a letter can be a great way to reinforce your request or message, especially if your landlord has been unresponsive. Make sure to include your return address so your landlord has no excuse not to write you back.

Whichever communication method you choose, the sample letters below are designed to serve just as well as for email or a mailed letter.

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Sample Templates

The following templates cover various common scenarios in which a letter to your landlord may be helpful or even required. Don’t be afraid to adjust your letter’s tone to best suit your relationship with your landlord.

Paying the rent late

A well-crafted letter explaining why your rent is late and offering solutions can be a powerful tool for staying on your landlord’s good side and lessening the penalties that typically accompany late payment. Use the following sample to craft a letter to your landlord regarding late rent payment.

For additional tips on managing this situation, check out our article on how to tell your landlord the rent will be late .

[Date] Dear [Landlord’s Name], I’m writing to inform you that my rent payment will be late this month. I was recently laid off from my job and won’t be able to make the payment on time. I have applied for unemployment benefits, but it may take up to 2 weeks before I receive my first payment. I can pay $500 on the due date, and I will pay the remainder of the rent as soon as I receive my first unemployment check. I’ve also picked up some freelancing gigs and am actively interviewing for new jobs to avoid this problem next month. Please let me know if this payment plan will work for you. I understand that my late payment may have negative repercussions on your financial situation, and I’m very sorry for the inconvenience. I’m working diligently to ensure this never happens again. Best Regards, [Your Name]

Intention to vacate

When you decide to move out of your apartment, you must give notice to your landlord. Check your lease agreement to see how many days of advance notice you are obligated to provide. If you have a good relationship with your landlord, you may wish to give early notice so he has plenty of time to find new renters.

In the letter, you should state the date you plan to vacate and remind the landlord that you wish to have your security deposit returned. You can offer to do a walk-through to assess the condition of the unit. Don’t forget to share your forwarding address so your landlord can get in touch with you in the future, if necessary. 

You can use the template below to craft your letter.

[Date] Dear [Landlord’s Name] I am writing to inform you that I will be vacating my rental at [rental address] on [date you will move out]. I’m confident that you’ll find the unit in excellent condition. As such, please send my refundable security deposit in the amount of $________  to the following address: [Your forwarding address] If you wish to discuss this or schedule a walk-through of the unit, you can reach me at XXX-XXX-XXXX. Best Regards, [Your Name]

Request for Security Deposit

In some states, your landlord isn’t required to return your security deposit unless you request it. Each state has different rules stipulating how long your landlord has to return your deposit. 

The following was written in the context of California law. Make sure to adjust the following template to conform to the laws in your state.

[Date] Dear [Landlord’s Name] I wish to request that you return my security deposit in the amount of $________, which I paid for the rental at [rental address].  I expect to receive my deposit within 21 days, as stipulated by California state law. I vacated my rental on MM/DD/YYYY and thus expect to have my deposit returned no later than MM/DD/YYYY. Please send payment to the following address: [Your forwarding address] If you have any questions or concerns, you can reach me at XXX-XXX-XXXX. Best Regards, [Your Name]

Contesting deductions from your security deposit

As long as you leave your rental unit in the same condition in which you found it (minus normal wear and tear ),  you are entitled to have your full security deposit returned. If your landlord determines that you’ve caused property damage that warrants repair, they may deduct from your deposit to cover those expenses. Unfortunately, some landlords may try to pull one over on you by making deductions that are excessive or unfair.

If you disagree with your landlord’s deductions from your security deposit you can dispute them. Do so in writing so there’s a clear paper trail.

Use the following template to craft your letter.

[Date] Dear [Landlord’s Name] I am writing to formally contest the deductions you made from my security deposit for the rental at [rental address]. Your deduction of $ _____ based on the claim that I left my rental “excessively dirty” is unjustifiable. I hired a professional cleaning service to clean the unit before I vacated and oversaw the work myself. I am confident the unit was left in impeccable condition. You will find the receipt for the cleaning attached to this letter.  Please send the remainder of my deposit, totaling $_______ to the following address within 7 days. [Your forwarding address] If I do not receive the payment by MM/DD/YYYY I will pursue legal action. If you have any questions or concerns, you can reach me at XXX-XXX-XXXX. Best Regards, [Your Name]

Request for Repairs

When it comes to repairs on your rental, it’s wise to create a paper trail of your requests in case there are ever issues regarding maintenance in the future.

In your letter, state the date the issue began, describe the problem in detail, and outline a timeline for arranging repairs.

If you have already requested maintenance and the issue is ongoing or has yet to be repaired, writing a letter is a great way to follow up and remind your landlord that you are still expecting a resolution. Don’t be afraid to pressure your landlord by referencing state laws or the terms of your lease regarding maintenance.

The following is a template you can use for a standard maintenance request. 

[Date]  Dear [Landlord’s Name] I am writing to inform you that the bathroom sink in my rental unit located at [rental address] has been leaking into the vanity cabinet since [date the issue started]. I have been unable to fix the problem on my own and request that it be evaluated by a professional. I appreciate your arranging to have this repaired as soon as possible. I can make myself available to let a technician into the rental any day this week after 2 PM. Please let me know when the technician will be arriving. If you wish to discuss this issue further, you can reach me at XXX-XXX-XXXX.  Best Regards, [Your Name]

Following up on request for repairs

In some instances, you may contact your landlord over the phone to request repairs rather than writing a letter, especially if the issue is urgent. In this case, it’s wise to write a follow-up letter confirming what you discussed to ensure that there is a record of the problem.

Use the following template to craft your own follow-up letter.

[Date] Dear [Landlord’s Name], I am writing to follow-up on the repairs we discussed over the phone on [MM/DD/YYY] As you know, on [MM/DD/YYY], the faucet in the kitchen sink of my unit, #_______, began leaking.  I contacted a plumber and had the faucet replaced. The cost of the repair came to $123.75.  As we agreed, I would appreciate it if you could send a check reimbursing me for that amount within 10 days. Thanks for your assistance with this issue.  Best Regards, [Your Name]

Vacating your rental due to uninhabitable conditions

When your landlord fails to keep your rental in inhabitable condition, they are violating the terms of your lease. If you find yourself in this situation, you can break your lease agreement and move out early without penalty. 

In your letter, detail the issues that render the unit unfit. Collect as much evidence as you can to support your claims in case your landlord disputes the issue. If you can provide photos and documentation as well as a record of communication with your landlord regarding the problems, it will all be helpful if the issue is ever escalated. 

Here’s a sample letter you can send to your landlord in this situation. Adjust the tone of the letter to suit your relationship with your landlord. 

[Date] Dear [Landlord’s Name], I am writing to inform you that I will be vacating my rental at [rental address] on [move out date]. As you are aware, my lease doesn’t expire until [MM/DD/YYYY] but I will be moving out early due to ongoing maintenance issues that render the unit uninhabitable.  I have reported the presence of black mold in the bathroom multiple times, first on [MM/DD/YYYY] and again on [MM/DD/YYYY] and the issue has yet to be addressed.  As you know, pursuant to California Civil Code Section 1942 , I am entitled to break my lease and vacate the rental free of penalty because the mold is a health concern. As such, I expect that you will forward my damage deposit in the amount of $_____ to the following address by [MM/DD/YYYY]. [Your forwarding address] If you wish to discuss this you can reach me by phone at XXX-XXX-XXXX. Best Regards, [Your name]

Complaint about neighbors sample letter

If noisy neighbors are causing you to lose sleep at night, it may be worthwhile to have your landlord intervene. 

Ideally, a civil conversation will be all it takes to come to a resolution, but in extreme cases, having noise complaint letters on file might assist your landlord in building a case for eviction.

Before you draft the letter, review your lease agreement to see what it says about noise issues . It may be helpful to quote the language on your lease in your letter to your landlord.

Below is a noise complaint template letter to help you get started.

[Date]  Dear [Landlord’s Name] I am writing to make a formal complaint about noise from the tenants in unit #_______.  My lease states that building quiet hours are between 10 PM and 6 AM. However, these neighbors are consistently playing loud music well past midnight. The noise is impeding my ability to sleep and thus my ability to do my job.  I have spoken with these individuals three times this month on [MM/DD/YYYY], [MM/DD/YYYY], and [MM/DD/YYYY], but the issue is still ongoing. I would really appreciate it if you could speak with them regarding the noise. If we cannot resolve this situation I will be forced to begin looking for a new apartment. Thank you in advance for attending to this matter. Best Regards, [Your Name]

A Final Word

There are countless scenarios in which a letter to your landlord can come in handy. Whether you’re making a complaint, seeking assistance, or following-up on a telephone conversation, a clearly written letter can help you resolve issues and advocate for yourself as a tenant.

Remember, letters create a paper trail for both you, your landlord, and others to refer back to time and again. In the off-chance that you ever end up in a formal dispute, you’ll be glad to have this record of correspondence to reference.

Flex is a financial technology company, not a bank. Flex lines of credit are offered through Blue Ridge Bank, N.A., Member FDIC or Lead Bank. An application and credit assessment are required for approval. Credit line amounts vary based on eligibility (graphics are illustrative only); to access a credit line, you are required to make timely payments each month. Secured lines of credit are provided by Lead Bank at 0-36% APR based on your credit worthiness. You are required to maintain a security deposit. Unsecured lines of credit are provided by Blue Ridge Bank or Lead Bank for a recurring monthly membership fee of $14.99 at 0% APR. A bill payment fee of 1% of your total rent is also charged when you pay your rent using Flex (additional card processing fee applies when using a credit card). Memberships automatically renew until canceled. Flex may report positive rent payment history and information about your line of credit to one or more national credit bureaus. Terms and conditions apply.

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