example job application letter of intent

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What is a letter of intent? Examples on how to write one

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What’s a letter of intent?

How to write a letter of intent , letter of intent example templates, letter of intent versus cover letter versus letter of interest , letter of intent for business partnerships, write with intention.

Putting together the perfect job application can feel impossible. 

Regardless of where you’re applying, you want to convince the hiring manager that you’re the best candidate. 

Learning to effectively communicate your talents during the application process can be the difference between getting a follow-up response or having your application passed by. 

But there are lots of ways to introduce yourself, and choosing between a letter of intent versus letter of interest versus cover letter can be confusing. They all serve different purposes, and each suits a different type of position. 

Learning how to use each one will help you catch people’s attention and land the opportunities that propel your career forward.

A letter of intent does just what the name suggests: it expresses the intentions behind your application. This type of letter emphasizes the skills, values, and motivations you'll contribute more than your experience in the field. It should also include what you hope to achieve in the position you’re seeking.

These letters usually accompany applications to:

Jobs, especially senior level

Graduate or professional school programs

Grants 

Scholarships 

For example, if you're applying to grad school, a letter of intent explains what you intend to research in that timeframe and why you’re the best fit to conduct that research.

It might list the resources that the school offers that draw you to the program, like a particular archive or lab, and how you’ll use them to your advantage.

Similar to a cover letter or letter of interest, a letter of intent lets the reader know why you're a unique candidate that stands out from other applicants. Likewise, it clearly demonstrates how your goals and values align with the organization's mission, program, or funding opportunity.

Here are a few tips for crafting a letter of intent that stands out:

1. Do your due diligence

Learning about the organization or program is essential to every stage of the application process — from resume building to the interview. But the letter of interest is your first chance to attach a unique voice to your application and flaunt your knowledge about the opportunity. 

A letter of interest is about showing how your goals and intentions will benefit the organization. Hook your reader . They have to see themselves reflected in your intentions. Root your research in the following:

What’s the organization's vision?

What are the organization's mission and long-term goals?

What gives the organization a sense of meaning and purpose?

What initiatives has the organization taken to reach its goals?

Pay careful attention to the organization's language to describe itself and incorporate buzzwords and company vernacular into your letter. If their focus is sustainability, for example, make sure you communicate your passion for sustainability to show your compatibility. 

2. Keep it brief

When hiring managers, benefactors, and universities open applications, they're flooded with responses. Keep it short and sweet: don't tell them everything. Offer the highlights and leave them asking for more.

Similar to a cover letter or letter of interest, a letter of intent follows a business letter format. It should be a few paragraphs that introduce you as a candidate, outline your intentions, and encourage the reader to follow up. 

Your letter of intent is also an important first impression that establishes your communication skills. Brevity and efficient communication give the reader an understanding of what it'll be like to communicate in the future.

3. Show your sense of purpose

The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. 

For example, if you’re applying to be a research fellow at a university in the medical sciences, explain why you’re the best fit for the department.

That might mean explaining your past research experience and how you’ll build on it, which faculty members do similar research to you, and how your work represents the university’s goals.

The following letter of intent templates for a professional email or formal letter can be edited to meet your needs, whether you’re applying to a job, graduate school , funding, or proposing a business partnership.

Any letter of intent examples should follow the same format and include the following:

A professional salutation

An introduction

A body that clearly states your purpose

An appropriate closing

Contact information

1. Letter of intent for a job application

Dear [name of hiring manager],

Thank you for taking the time to consider my application for the role of Editorial Assistant at the Virginia Gazette.

When I was in journalism school, I used the Gazette's coverage of the Appalachian coal miner's strikes as a guide to developing my writing ethos about working-class issues with humanity and reverence. I have followed the paper closely and have built my career around amplifying human-interest stories about politics at the community level.

I would be thrilled to interview and share my ideas for developing meaningful local coverage for the paper. You can reach me at [phone number] or [email address]. I look forward to hearing from you.

Respectfully,

2. Letter of intent for a graduate program

Dear [name of recipient],

It's with pleasure that I submit my application for a doctorate in environmental science at the University of Washington. I'm particularly interested in the opportunity to work under Dr. Jones and learn from her extensive research in environmental justice.

While completing my master's degree at the University of Oregon, I had the opportunity to do a six-month fellowship with the Mayan communities across Guatemala to learn about developing legal systems to protect their sovereignty over oil and mining resources, inspired in part by the work that Dr. Jones has done with water rights with indigenous communities across the American Northwest. 

During my fellowship, I was able to build an initial legal framework with local indigenous leaders and lawyers to present to the national government, and I am still actively counseling local scientists on information gathering, recording, and grant writing. These experiences have prepared me to fit into the environmental justice program at the university, and the doctorate program and mentorship opportunities will help me make a larger impact in other communities.

Thank you for your time and consideration. Please don't hesitate to contact me for further information. My email address is [email address], and my phone number is [phone number].

Thank you again,

3. Letter of intent for a business proposal

I'm writing to outline the proposed business transaction you and I discussed on [date]. This isn't a binding agreement, and I’m open to continued negotiation.

We've agreed to enter a design partnership. My responsibility will be business development, client sourcing, and project management. Your roles will be handling creativity, design, and developing other deliverables. All profits will be split 50-50 after expenses. We have agreed to hire an assistant to aid in administrative work, an account, and sign up for a small business loan for [sum] to cover initial overhead expenses, to be outlined formally in a partnership agreement.

We have agreed to meet on [date] to discuss financial details with [name of accountant], open a joint business account on [date] at [bank], sign an office rental agreement with [name of real estate broker] on [date], and sign a formal partnership agreement on [date] with [name of lawyer].

I look forward to firming up the details and getting started on this new venture together.

Although they all aim to secure you a new position, a letter of intent, letter of interest, and cover letter all serve different purposes. Let's break down their commonalities, differences, and when to use which.

Letter of intent

When applying for funding, graduate school, or jobs at start-ups and other small businesses, a letter of intent explains your motivations for applying. Here are three characteristics of a letter of intent:

Skill-specific: It demonstrates the specific skills and values that you will bring rather than emphasizing your previous experiences.

Emphasizes purpose: These letters should clearly indicate your intentions, the purpose of your work , and what you’ll do if chosen.

Storytelling: It tells a story that shows motivation to apply your skills in a way that benefits the organization or institution.

Cover letter

When applying for a specific job, a cover letter is an opportunity to encourage your potential employer to consider your resume and elaborate on key skills. Here are three characteristics of a cover letter:

Job-specific: It accompanies your job application, resume, or CV when applying for a specific position. Applications for a management position might focus on leadership experience over relevant technical skills, for example. 

Emphasizes experience: It highlights career highs, skills, and professional experiences you have relevant to the job. 

Convincing: It convinces the potential employer that you'll match the company culture and add value to the organization. It starts off strong and ends strong with a solid closing .

Letter of interest

If you're interested in working for a specific company that isn't currently advertising a job posting you'd like to apply for, a letter of interest lets you express your desire to work there in the future. Here are three characteristics of a letter of interest:

Organization-specific: It lets an organization know that you admire their company and want to be part of their staff.

Emphasizes initiative: It’s a way to demonstrate sought-after professional skills, like resourcefulness, independence, decision-making, goal setting, and follow-through. 

Positioning: It can be a great networking opportunity, setting you up to hear about job openings or internships , potentially before they're announced to other external candidates. 

A letter of intent is also used to outline and align business relationships, mergers, joint ventures, and partnerships. It's a non-binding agreement written before negotiating definitive agreements, like legally binding contracts, purchase agreements, or non-disclosure agreements.

These letters establish the terms of a prospective proposal between multiple businesses, freelancers, or organizations.

Anyone involved in the potential business transaction can write one, as they aren’t legally binding. They act as a good faith document or disclaimer to clarify expectations and details of a potential business deal before anyone commits.

This way, everyone involved can come to negotiations on the same page.

Now that you know the difference between a letter of intent versus letter of interest versus cover letter, it’s time to share your purpose with the world — and potential employers. 

You’ve spent your education or career developing a mission and finding your purpose. It’s worth sharing that passion with potential employers, academic advisors, and benefactors.

If you do it right, with as much intention as you’ve built your career, you’ll connect with your reader and set yourself to keep moving along your desired life path.

Understand Yourself Better:

Big 5 Personality Test

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Tips and tricks for writing a letter of interest (with examples)

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How To Write A Letter Of Intent For A Job (With Examples)

• How To Write A Cover Letter
• When Is A Cover Letter Necessary
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• Letter Of Intent

Find a Job You Really Want In

Summary. To write a letter of intent start strong with a greeting to the correct person and briefly explain why you are writing. You should explain why you would be a good match for the company and a work area that you are interested in. Be sure to focus on your accomplishments in your letter. If you’ve ever wanted to work for a specific company but can’t find a job listing you want, you might want to consider sending in a letter of intent to the company. We’ll cover precisely what a letter of intent is, provide tips for writing one, and tie it all together with some sample letters of intent. Key Takeaways: A letter of intent is separate from a and knowing the difference between the two can help you successfully land the job. When writing a letter of intent, you want to have a strong introduction, explain why you want to work for the company, and follow up with them. Make sure to do research on the company before sending the letter and figure out who to send it to. In This Article    Skip to section What Is a Letter of Intent? How to Write a Letter of Intent for a Job Examples of Letters of Intent Letter of Intent vs. Cover Letter Letter of Intent Tips Letter of Intent FAQ Final Thoughts References Sign Up For More Advice and Jobs Show More What Is a Letter of Intent?

A letter of intent is a document you send a company to state your intentions to work for them. You might have a specific role you’d like, but they’re more often used to express interest in any opportunity that the company has for you.

A letter of intent is more generalized than a cover letter and is often used when applying for a specific company versus a specific job. A well-written letter of intent creates a positive impression on your potential employer.

A letter of intent is sent in addition to your resume and cover letter.

When to use a letter of intent include:

At job fairs

Freelance work

Contract work

How to Write a Letter of Intent for a Job

A letter of intent is used to help put some personality and a human touch to your resume. It allows hiring managers to connect your resume to you as a real potential worker versus just a piece of paper with dates on it.

So even though this may be a more generic version of a cover letter , don’t make it boring.

Start off strong. Make sure to start a letter of intent with a greeting to the correct person.

Try to avoid using terms like “ hiring manager ,” “talent acquisition committee,” or the company name. Try to find out who these letters go to and use that name for the greeting.

Write a flawless introduction. Introduce yourself and briefly explain why you are writing.

If you are writing to simply show an interest in working for the company, explain that in the introduction and the types of jobs you are interested in, but don’t get too specific about the details.

The more generalized it is, the easier it will be for hiring managers to consider you for different positions that may come up in the company.

Explain why you’re a great match. Next go into detail about how you specifically would be a good match for the company, a work area you are interested in, or if possible, the specific job you are applying for.

Mention critical skills you are proficient in that are relevant to the position or type of position you are applying for.

You can use bullet points for this to make it stand out more if you are emailing the company to show your general interest in working there, instead of applying for an established job posting.

The follow-up and conclusion. Explain how you will follow up with them, end with a call to action, or simply write that you’re excited to hear from them soon.

Then close with a professional closing and a signed name.

Examples of Letters of Intent

Ready to see how to put all of this together? Check out the following two examples:

Email Example

Subject: Erin Summers Job Applicant Dear Mr. Flint, My name is Erin Summers and I am a motivated recent graduate from the University of Virginia seeking mechanical engineering positions at Six Flags. Growing up in a family that visited a Six Flags park multiple days a year, roller coasters and mechanical fair rides have always been a passion of mine. I have many of the skills and experience necessary to effectively be an engineer at your company: Summer internship experience at Carowinds Park Double major in mechanical engineering and physics with honors in both degrees Captain of the robotics team at UVA Semester-long internship at Disney World, during which I helped modify older rides to ensure quality and safety of the ride Thank you for taking the time in reading my email and I look forward to hearing from you soon about opportunities at Six Flags. Sincerely, Erin Summers

Letter Example

Erin Summers 120 Main Street. Charlottesville, VA 24404 555-555-5555 [email protected] May 4, 2019 Colton Flint Operations Manager Six Flags Six Flags Park Office Town, State Zip Code Dear Mr. Flint, I am writing to express my interest in working for Six Flags America. I have completed the general application for Six Flags and am seeking entry-level employment as a mechanical engineer with your company. I have been an avid theme park customer for as long as I can remember, often visiting a Six Flags theme park with my family multiple times each year as a child. My fascination with roller-coasters and mechanical rides resulted in my perusal and completion of mechanical engineering and physics degrees at the University of Virginia. I would be a great fit for your company because of my experience with the theme park industry. Not only do I have years of experience as a customer, but I also have several technical internship experiences, including a summer working with Carowinds and a semester working with Disney. Transferable skills from these internships and from working as a captain of the university’s robotics team include project management, team building, and working with diverse populations, as well as project design, testing, and implementation. In addition to my relevant skills, my enthusiasm for the products and creating a great customer experience would make me a great fit for working at Six Flags. Thank you for taking the time to consider my application and I look forward to discussing my skills and experiences in more detail with you soon. Best, Erin Summers

Letter of Intent vs. Cover Letter

A letter of intent is a good resource to use when applying to companies with generalized applications. It is also used to show your interest in working for a specific company if they do not currently have any job offerings listed.

For example, you absolutely love Disney and really want to work for the company, because you value working for the company so much. You don’t particularly care what job you have there, as long as it utilizes your skills and education.

This is a great scenario to apply for a new job with a letter of intent.

A Cover Letter is a document you send with your resume that provides additional information about skills and experience. This is usually sent for a specific job and includes details of that specific job.

This letter explains your resume in more detail and is the first impression a hiring manager has of you.

Letter of Intent Tips

When writing your letter of intent, keep the following tips in mind:

Format your letter correctly. As far as format goes, letters of intent are identical to cover letters . Use proper business letter format and keep it short — three to four paragraphs and 250 words is the max the most hiring mangers like to see.

Research the company . Before you ever start drafting your letter of intent, you should dig into the company’s culture, values, and mission. If you’re taking a shot in the dark with this letter, you need to drive home how you can be valuable. The best way to come across as valuable is to know what the company values.

Focus on accomplishments . This goes for resumes, cover letters , and interviews as well. Always quantify your achievements when you can. What can you do for this company and how have you demonstrated an ability to do this in the past?

Decide on bullet points or paragraphs. Think about how you want to sell yourself as a job seeker. If you can list four major accomplishments in short bullet points, you’ll grab the recruiters attention quickly.

Talk about why you’re interested in them. That research you did on the company beforehand is good for deciding on a tone and describing your value. But it’s also nice to compliment the company in your letter of intent.

If you’re so keen on working for them, you should be able to come up with one or two reasons why they stand out as your ideal place to work.

Don’t copy-paste your resume. This goes for cover letters as well. The point of these extra letters is that you can come alive a bit more on the page . A resume is great for checking off qualifications and experience levels, but it doesn’t communicate a lot about what it’s like to work with you.

Give hiring managers a glimpse of what makes you special as a job seeker. If you’re perfect for the job (or a job), you’re more likely to be called in for an interview.

Make your subject line pop. If you’re sending a cold email, you need the hiring manager or recruiter to open your document to stand any chance at all.

Ensure that your subject line communicates exactly why you’re writing. “(Job Title) Inquiry” or “(Field) Expert Looking for Opportunities.” Whatever you think gives your letter the best chance of being opened.

Letter of Intent FAQ

What is a letter of intent for?

A letter of intent is a letter or document that you send to a company to state your intentions to work for them. This letter is more generalized than a cover letter and is used when applying for a specific company instead of a specific job. A letter of intent can be used at job fairs, for freelance work, or contract work.

When should you send a letter of intent?

You should send a letter of intent when you want to show an employer that you are interested in working for their company. This can happen if there are no job listening or when an employer requests it in the job listing. You should send this letter along with your resume and any other required application materials.

How long should my letter of interest be?

A letter of interest should be one to two pages long. Ideally your letter should be between 400 and 800 words ranging from three to four paragraphs. Be sure to proofread your letter before sending it.

Final Thoughts

Not too difficult, right? A letter of intent is the first glimpse the company has of you, so make sure it makes a good impression.

Be wary of grammatical mistakes and superfluous language that makes it read as if you are simply switching out company names in each letter.

Make each letter of intent unique to each job.

Now that you know how to write a letter of intent and know the difference between a letter of intent and a cover letter, you can write yours with confidence.

A well-written, interesting letter of intent will push you in front of many applicants — so get writing.

UC David – Write an Effective Cover Letter/ Letter of Intent

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

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• Letter Of Intent For Job

5 Effective Examples: How to Write a Letter of Intent

• Letter of Intent Format Part 1
• Key Elements in a Letter of Intent Part 2
• How to Write a Letter of Intent Part 3
• Job Application Letter of Intent Example Part 4
• School Admission Letter of Intent Template Part 5
• Graduate School Admission Letter of Intent Template Part 6
• Template for Letter of Intent for a Scholarship Part 7
• Template for Letter of Intent for a Grant Part 8
• Common Mistakes to Avoid When Writing your Letter of Intent Part 9

Writing a letter of intent is a crucial step in the application process for jobs, collaborations, or academic programs. With the right approach and proper template, you can make this task less daunting and create a compelling, well-organized letter.

Part 1 Letter of Intent Format

Let’s start by discussing the essentials of formatting a letter of intent:

• First, keep it professional and reasonably concise. Use proper spacing between paragraphs, usually one-line space. Ensure that your job title, full name, contact information, and the date are all clearly stated at the top of the document. Address the recipient professionally by including their name, title, and the name of the organization they represent. If you’re unsure of their title or full name, be sure to do some research.
• Begin the letter with a formal greeting, such as “Dear [Recipient’s Name].” In the following paragraphs, you’ll want to express your interest in the position or opportunity, highlight your relevant skills and qualifications, and explain why you’re the best candidate. Avoid repeating information from your resume. Instead, provide more context or emphasize specific achievements.
• To close the letter, include a short paragraph thanking the recipient for considering your application. Sign off with a professional ending such as “Sincerely” or “Best regards,” followed by your full name. Keep in mind that your letter should typically be no more than one page long.

Choosing Your Words Wisely

In a letter of intent, the words you choose can make a significant impact on the reader. It’s crucial to remain confident, knowledgeable, and clear while maintaining a neutral tone. Here are a few tips to help you choose your words effectively:

• Avoid using jargon or overly complex terms. Stick to straightforward language that’s easy to understand.
• Be specific and concise. Use concrete examples to showcase your skills and experience.
• Use active voice instead of passive voice. For example, say “I managed a team of five” instead of “A team of five was managed by me.”
• Demonstrate enthusiasm and commitment. Convey your excitement for the opportunity without exaggerating.
• Proofread your letter. Typos and grammatical errors can leave a negative impression on the reader.

Part 2 Key Elements in a Letter of Intent

Before diving into the writing process, it’s important to familiarize yourself with the essential elements that make up a strong letter of intent. This will help you create a structured, efficient, and effective letter, while avoiding mistakes that could jeopardize your chances. Here are four key elements that should be part of your letter of intent:

Personal Information

Your letter should start with personal information, such as your name, email address, and phone number. It’s a good idea to include your LinkedIn profile link or website URL if applicable, as it gives the reader a chance to discover more about you.

Statement of Interest

Explain the purpose and motivation behind your letter in the statement of interest. Talk about why you’re applying for the opportunity and how it aligns with your goals. Show enthusiasm and passion, using clear and concise language to make an impression.

For example: I am writing to express my strong interest in the Marketing Assistant position at ABC Company. As a recent university graduate with a degree in Marketing, I am eager to apply my skills and knowledge in a dynamic, innovative environment like ABC Company.

Your Qualifications

Demonstrate why you’re a good fit for the opportunity by highlighting your qualifications, skills, and experiences. Use bullet points to itemize specific achievements or relevant accomplishments that help you stand out. Tie each point back to the opportunity, ensuring they see the value you have to offer.

For example:

• Successfully executed multiple marketing campaigns, resulting in 15% increased brand awareness.
• Proficient with various marketing tools: Google Analytics, SEO, and social media management platforms.
• Highly adaptable with excellent problem-solving skills, able to quickly identify and resolve issues.

End your letter with a strong, final statement that reiterates your interest and leaves a lasting impression. Include a call to action, such as the desire for a meeting or an invitation to discuss your qualifications further. Don’t forget to thank the reader for their time and consideration.

For example: I am confident that my qualifications and passion make me a great candidate for the Marketing Assistant role at ABC Company. I am excited about the possibility of contributing to the company’s continued success. Please do not hesitate to contact me should you require any further information or if you’d like to schedule a conversation. Thank you very much for your time and consideration.

Related: How To Write a Cover Letter [Best Templates]

For example, for a job application , your letter of intent should showcase your skills, experience, and passion for the role. Include the following information:

• Your name, address, phone number, and email
• Employer’s name and address
• A salutation (e.g., Dear Mr./Ms. LastName)
• A brief introduction of yourself, the position you’re applying for
• A paragraph summarizing your qualifications and skills
• A paragraph highlighting your experience and accomplishments
• A paragraph expressing your interest in the company and enthusiasm for the position
• Closing remarks with a call to action
• Professional closing (e.g., “Sincerely” or “Best Regards”) and your name

Similarly, for graduate school admission , your letter should highlight your potential to excel in your chosen field of study. Include the following information:

• School’s/program’s name and address
• A salutation (e.g., Dear Graduate Admissions Committee)
• A brief introduction of yourself and the program you’re applying for
• A paragraph summarizing your qualifications and educational background
• A paragraph discussing your experience and dedication to your chosen field
• A paragraph expressing your interest in the school and how the program aligns with your career goals

Related: How to Ask for a Letter of Recommendation [Examples]

Part 3 How to Write a Letter of Intent

Starting your letter.

Begin by addressing the recipient professionally with a salutation, such as “Dear [Recipient’s Name].” Provide a concise and clear subject line to convey the purpose of your letter, for example, “Letter of Intent for [Purpose].” In the opening paragraph, introduce yourself and state your intention for writing the letter. Be specific and provide context, like mentioning the program, position, or project you’re applying for.

Structuring Your Main Body

In this section, elaborate on the skills, experiences, and qualifications that make you a strong candidate. Break it down into individual paragraphs that focus on different aspects, such as education, work experiences, and accomplishments. Be sure to relate these points back to the context you provided earlier.

To enhance readability, use bullet points to list relevant items:

• Education: Mention your degrees, majors, and any relevant coursework.
• Experiences: Highlight any work or volunteer experiences that showcase your skills and expertise.
• Accomplishments: Include awards, achievements, or special projects you’ve completed.

Next, add a paragraph that explains why you’re interested in the opportunity. Describe what attracted you to the program, position, or project, and how it aligns with your goals and values. Feel free to show enthusiasm but keep it professional.

Wrapping It Up

Conclude your letter by reiterating your interest and expressing gratitude for the recipient’s time and consideration. Offer your contact information, such as email and phone number, for any further questions or discussions. End with a professional closing, like “Sincerely” or “Best regards,” followed by your full name and signature.

Part 4 Job Application Letter of Intent Example

Dear Ms. Smith,

I’m writing to express my interest in the Digital Marketing Specialist position at ABC Company. I am excited about the opportunity to contribute to your dynamic digital marketing team and achieve outstanding results in the field.

With a Bachelor’s degree in Communications and three years of digital marketing experience, I have honed my skills in various aspects such as search engine optimization (SEO), social media campaigns, and content creation. I am confident that my expertise will bring value to ABC Company.

In my previous role at X Corp, I managed a successful ads campaign that increased website traffic by 65%. Additionally, I collaborated with the creative team in creating and implementing social media strategies, resulting in a 30% growth in engagement across all platforms.

I’m particularly drawn to ABC Company because of its impressive client portfolio and commitment to innovative marketing strategies. I believe my creativity and data-driven approach will complement your team’s work and help drive meaningful results for clients.

Thank you for considering my application. I’m eager to discuss my qualifications further and explore how my expertise can benefit ABC Company. Please feel free to contact me at (555) 555-1234 or [email protected] to schedule a conversation.

Part 5 School Admission Letter of Intent Template

Dear Admissions Committee,

I am writing this letter to express my strong intent to enroll as a student at [School Name] for the upcoming academic year. It is with great enthusiasm and excitement that I submit my application for admission to [Program or Grade Level] at your esteemed institution.

I have long admired [School Name]’s commitment to academic excellence, its diverse and vibrant community, and its dedication to fostering a holistic learning environment. After thorough research and numerous discussions with current students and alumni, I am convinced that [School Name] is the ideal place for me to pursue my educational and personal growth.

Throughout my academic journey, I have strived for excellence and have consistently maintained a [mention your GPA or academic achievements] in [mention your current school or college]. In addition to my strong academic background, I have actively participated in [mention extracurricular activities, community service, or relevant experiences] which have allowed me to develop leadership skills, a strong work ethic, and a commitment to making a positive impact in my community.

I am particularly excited about the opportunity to engage with [mention specific programs, professors, or resources at the school] at [School Name]. I believe that [mention what you hope to achieve or contribute to the school] and am eager to immerse myself in the academic and extracurricular opportunities that [School Name] has to offer.

Enclosed with this letter, you will find my completed application form, transcripts, standardized test scores, letters of recommendation, and any other required documentation. I am dedicated to meeting all the requirements and deadlines for the application process.

I am grateful for your consideration of my application and look forward to the possibility of joining the [School Name] community. If you require any further information or if there is an interview or additional materials needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration. I eagerly await your response and the opportunity to become a part of the [School Name] family.

[Your Name]

Part 6 Graduate School Admission Letter of Intent Template

Dear Graduate Admissions Committee,

I am writing to apply for the Master of Science program in [Your Specialization] at [University Name] starting in Fall [Year]. I believe that [University Name] offers the ideal environment to further my expertise and skills in [Your Specialization].

I earned my Bachelor’s degree in [Your Bachelor’s Degree] from [Previous University], where I maintained a GPA of [Your GPA] and graduated with honors. My comprehensive understanding of [Relevant Subjects or Skills] has been instrumental in my success in courses such as [Relevant Courses].

One of the highlights of my undergraduate journey was my capstone project, which involved [Brief Description of Capstone Project]. This experience not only deepened my passion for [Your Specialization] but also resulted in the publication of my research in a respected journal. It has been a driving force in my pursuit of advanced studies.

The Master’s program at [University Name] stands out for its commitment to cutting-edge research in [Your Specialization] and its strong connections to industry. I am particularly interested in collaborating with Professor [Professor’s Name], whose work in [Professor’s Research Area] closely aligns with my research interests. With my academic background and dedication to expanding my knowledge, I believe I am a strong candidate for your program.

I am grateful for the time you dedicate to reviewing applications and thank you for considering mine. The prospect of joining the esteemed [Your Specialization] program at [University Name] is truly exciting, and I eagerly await your response.

Best Regards,

Related: Recommendation Letter for a Student (5 Free Templates)

Part 7 Template for Letter of Intent for a Scholarship

Dear Members of the Scholarship Committee,

I am writing this letter to express my strong intent and interest in applying for the [Name of Scholarship] for the upcoming academic year [Year]. I am highly enthusiastic about this scholarship opportunity and the potential it holds for me to further my education and achieve my academic and career goals.

Currently, I am a [Year in School] student majoring in [Your Major] at [Your University/College]. Throughout my academic journey, I have consistently maintained a [GPA] GPA and have been actively involved in [mention extracurricular activities or organizations you’re part of]. These experiences have not only helped me grow as an individual but have also instilled in me a strong commitment to excel academically and give back to my community.

I believe that the [Name of Scholarship] aligns perfectly with my aspirations and achievements. It is not just financial assistance but a symbol of recognition for my dedication and hard work. If awarded this scholarship, I am committed to using the funds wisely to cover my educational expenses and make the most of this opportunity.

Furthermore, I am excited about the potential to contribute to the [Scholarship Donor’s Mission or Values] by excelling in my studies and eventually giving back to society through my chosen career path.

Enclosed with this letter, you will find my completed scholarship application form, transcripts, letters of recommendation, and any other required documentation. I am dedicated to meeting all the requirements and deadlines for the application process.

Thank you for considering my application for the [Name of Scholarship]. I look forward to the opportunity to discuss my qualifications in more detail during the interview stage. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information.

Part 8 Template for Letter of Intent for a Grant

Dear Members of the Grant Committee,

I am writing to express the intent of [Your Organization’s Name] to apply for the [Name of Grant] offered by [Grantor’s Name]. We are excited about the opportunity to seek financial support for our [Project or Program Name], which aligns closely with the mission and goals of [Grantor’s Name].

[Provide a brief introduction to your organization, its mission, and its history.]

Our proposed project, [Project or Program Name], aims to [briefly describe the project’s objectives and its significance]. We believe that the [Name of Grant] will be instrumental in achieving these objectives and making a positive impact on our community.

We are committed to transparency and accountability in all our endeavors. Enclosed with this letter, you will find our completed grant application, including a detailed project proposal, budget, timeline, and any other required documents. We are prepared to comply with all reporting requirements and deadlines associated with the [Name of Grant].

[Optional: Mention any previous collaborations or partnerships with the grantor, if applicable.]

We appreciate the opportunity to be considered for the [Name of Grant]. We look forward to the possibility of further discussing our proposal and how [Grantor’s Name] can contribute to the success of [Project or Program Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any additional information or clarification.

Thank you for your time and consideration.

[Your Name] [Your Title] [Your Organization’s Name]

Part 9 Common Mistakes to Avoid When Writing your Letter of Intent

Including too much information.

While it’s essential to provide relevant information in your letter of intent, avoid including excessive details. Stick to the main points and key accomplishments, as a lengthy letter may not hold the reader’s attention. Ensure that the information you provide aligns with the goal of your letter. Keep it concise and focused on the purpose—whether it’s for a job, admission to a program, or a collaboration.

Generic Language

Using generic language or clichéd phrases can weaken the impact of your letter of intent. Recruiters and admissions staff read many letters, so make sure yours stands out by using specific language related to your expertise, experiences, and the opportunity in question. Customize your letter for each recipient to demonstrate that you have researched their organization or institution and understand their unique requirements.

Lack of Detail

Just as providing too much information can be a mistake, not offering enough details can also weaken your letter of intent. Readers want to understand why you are the right candidate for the opportunity, so provide relevant examples that showcase your qualifications, achievements, and abilities. Be specific about your competencies and how they align with the opening or program. By offering adequate details, you provide the reader with a clear picture of your potential contributions.

Frequently Asked Questions

What are the key components of a letter of intent.

• Your name and contact information
• The recipient’s name and contact information
• A formal greeting or salutation
• An opening paragraph stating the purpose of the letter
• A concise description of your skills, experiences, and achievements relevant to the purpose
• Specific examples or anecdotes showcasing your qualifications
• A statement of your objectives or goals in seeking the opportunity
• A closing paragraph reiterating your interest and stating your next steps, such as a follow-up
• A formal closing and your signature

Make sure to tailor each letter to the specific opportunity and organization.

How does a letter of intent differ from a cover letter?

A letter of intent and a cover letter serve similar purposes but differ in a few key aspects. A letter of intent is typically used to express interest in a specific opportunity, such as a job opening, scholarship, or collaboration. A cover letter, on the other hand, is often submitted with your resume to apply for a particular job or internship. While both letters require you to showcase your skills and experiences, a letter of intent is broader and focuses on your long-term goals, intentions, and why you are a good fit for the opportunity.

What are some examples of letters of intent for various purposes?

Letters of intent can be used for various purposes. Examples include:

• Academic program: Expressing interest in a graduate or undergraduate program, discussing your background and qualifications, and stating how the program will help you achieve your academic and professional goals.
• Job opening: Indicating your interest in a specific job opening, discussing your skills and experiences that make you a suitable candidate, and including your long-term career goals.
• Scholarship or grant: Describing the purpose of the financial support, such as your research project or educational program, and explaining your financial needs and the potential impact of the support.
• Business collaboration: Explaining your business idea or proposal and expressing your interest in partnering with a particular organization or individual, discussing how the collaboration will benefit both parties.

Be sure to customize your letter for the target audience and specific opportunity.

How can one avoid common mistakes when writing a letter of intent?

To avoid common mistakes when writing a letter of intent, follow these tips:

• Proofread your letter for grammatical errors, typos, and incorrect information.
• Customize the letter for the specific opportunity, including the recipient’s name and title, research about the organization, and relevant details about your skills and experiences.
• Keep it concise, avoiding excessively long paragraphs or unnecessary information.
• Use a professional tone, avoiding slang, jargon, or overly casual language.
• Be authentic and genuine, focusing on your true experiences and goals.

What is the ideal length for a letter of intent?

The ideal length for a letter of intent is typically one page. It should be concise, well-organized, and easy to read, with focused paragraphs dedicated to each key point. If you’re asked to provide more specific information or details, adjust the length accordingly, but always strive for brevity and clarity.

How can one make their letter of intent stand out for a job or scholarship?

To make your letter of intent stand out for a job or scholarship:

• Do thorough research about the organization, opportunity, and selection criteria, tailoring your letter accordingly.
• Open with a strong, attention-grabbing statement that clearly outlines the purpose of your letter and why you’re a good fit.
• Use specific examples, anecdotes, or successes to showcase your skills, experiences, and achievements.
• Focus on your unique strengths and qualities that set you apart from other candidates.
• Display enthusiasm and genuine passion for the opportunity, highlighting your long-term goals, objectives, and the potential impact.
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Home » Career Advice » Job Search » How to Write a Letter of Intent for a Job with Example

How to Write a Letter of Intent for a Job with Example

It’s difficult to figure out what to include and how to make your job application stand out in a crowded job market. A poorly written letter of intent for a job can hurt your chances of getting an interview. That’s because your letter is your first impression. And making a weak impression right at the start can reduce your chances of landing that all-important interview. This is a common problem that many job seekers face, often missing the small things that can make a big difference.

As you sit down to write, you might wonder: What do employers want to see? How do I make my letter of intent for a job professional but still show who I am? These are common questions that can make the whole process seem overwhelming.

That’s why I made this guide. I will teach you how to write an effective letter of intent. I will give you advice and share practical tips to help you with the ins and outs of crafting a letter that makes you stand out.

You might also be interested to read:

• How to Write a Cold Outreach Email
• How to Write a Letter of Interest for a Job

The Purpose of a Letter of Intent

When you apply for a job, it’s important to understand what makes a letter of intent different. This letter has a unique role that sets it apart from your resume and cover letter. It’s a way for you to introduce yourself on a more personal level. Think of it this way—while your resume talks about your skills and your cover letter summarizes your work experience, a letter of intent focuses on something else—it zeroes in on your enthusiasm and interest in the job . It’s your chance to show why you’re not just qualified but genuinely excited about the position.

The letter of intent is all about showing that you’re thrilled about the job—a way to express your passion for the position and the company. This personal touch helps you connect with the employer on a more human level. It’s your opportunity to demonstrate that you understand the company’s values and the unique aspects of the position. By doing this, you show that you’re not just looking for any job—you’re looking for THIS job.

Example Letter of Intent for a Job (Word Version)

Download this template (.docx)

Copy Paste Letter of Intent for a Job

Dear (Hiring Manager’s Name),

I am writing to express my interest in the (Job Title) position at (Company Name), as advertised (where you found the job posting). With (number) years of experience in (industry), I am excited about the opportunity to contribute my skills and expertise to your team.

Throughout my career, I have developed a strong foundation in (specific skills relevant to the job), which I believe align well with the requirements of the (Job Title) role. I am particularly drawn to (specific aspect of the job or company mission) and am eager to leverage my experience to (specific goal or contribution you can make).

Impressed by (specific detail about the company), I am excited about the prospect of being part of such a dynamic and innovative team. Confident that my background in (relevant experience) has prepared me to excel in this role and contribute to the continued success of (Company Name). In my previous role at (Previous Company), I (accomplishment or responsibility). This experience has honed my ability to (relevant skill or competency) and has prepared me to take on new challenges with enthusiasm and confidence.

I am committed to (relevant value or goal of the company) and am excited about the opportunity to (specific contribution you hope to make).

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how my skills and experiences align with the needs of your team. I am available for an interview at your earliest convenience.

Thank you for your time and consideration.

Sincerely, (Your Name)

Key Components of an Effective Letter of Intent for a Job

When you’re writing a letter of intent, it’s important to break it down into simple and essential parts. That way, you can make it easier to write an effective letter.

Let’s take a closer look at what these parts are and how to make them work for you:

Introduction

Start your letter by stating clearly why you’re writing. Mention the job you’re applying for and share your excitement. Keep it short and interesting to grab attention from the start. While maintaining professionalism, consider adding a creative touch or a short anecdote related to your interest in the position. This can make your introduction more memorable.

The body of your letter is where you make your case. So, you have to include the details here.

• Organize the body into distinct paragraphs, each focusing on a specific point. This structured approach enhances readability, ensuring each aspect of your candidacy receives due attention.
• Delve into your skills and experiences, supporting each claim with concrete examples. Instead of just listing qualifications, explain how your skills have contributed to your past achievements and how they align with the job requirements.
• Devote a section to your research about the company. Explicitly mention key aspects that resonate with you, such as the company’s values, mission, or recent accomplishments. This not only shows your proactive approach but also emphasizes your genuine interest in being part of the organization.
• Where applicable, incorporate personal experiences that highlight your alignment with the company culture. Whether it’s a past project, a relevant achievement, or a shared value, these anecdotes can strengthen your case.
• Tailor each paragraph to address specific job requirements. Explicitly connect your experiences and skills to the qualifications outlined in the job description, reinforcing that you possess the necessary attributes.

Conclude the body by expressing your long-term commitment to contributing to the success of the company. Emphasize that you see the role as a strategic fit for your career goals and that you are enthusiastic about the opportunity to grow with the organization.

Conclude your letter

Wrap up your letter neatly in the conclusion. Repeat your interest in the job, summarize your main points, and thank the reader for considering your application. Finish on a positive note to leave a good impression.

Importance of Personalization

All these key components are just the basics. The real way you can make your letter stand out is by personalizing it. Tailor each letter to the job you’re applying for. Use the company’s name and include details about the position. Show that you’ve done your homework and your application isn’t generic.

Find the right balance between being professional and engaging. Avoid using overly formal language, but keep it respectful.

Imagine you’re having a friendly and professional conversation with the hiring manager. This tone makes your letter easy to read while showing your positive personality.

In summary, keep it simple. Break down your letter, personalize it, and strike the right balance. Your goal is to showcase who you are and why you’re the perfect fit for the job in a clear and straightforward way to show that you value their time.

Writing Techniques and Strategies

Creating a strong letter of intent involves using specific techniques and a masterful use of foundations.

Let’s explore some practical strategies to make your letter effective:

1. Storytelling and Demonstrating Value

Tell a brief story about your experiences and achievements. Keep it short and relevant to show how your skills match the job requirements. Clearly explain how your unique qualities benefit the employer.

And always remember, focus on what makes you stand out and how it helps the company.

That’s the main thing that they’re looking for: if you can deliver what they are looking for.

2. Balancing Professionalism and Personality

Keep a professional tone in your letter. Use clear and respectful language, avoiding complicated words or very formal expressions. However, add a bit of your personality to make your letter memorable. Share why you’re passionate about the role without being too casual. Find a balance that shows both your professionalism and genuine enthusiasm.

3. Using Active Voice and Persuasive Language

Use active voice to make your writing direct and engaging. Instead of saying, “It is believed,” say, “I believe.” This makes your message clear and energetic. Mix that with persuasive language to make a strong case. Clearly explain why you are the right candidate, emphasizing your skills and achievements. Avoid vague statements and use concrete examples.

4. Showcasing Achievements with Metrics

In addition to storytelling, quantify your achievements with relevant metrics. Provide numbers, percentages, or specific outcomes to illustrate the impact of your contributions. This adds a quantitative dimension to your accomplishments, making them more tangible for the employer.

5. Addressing Potential Concerns Proactively

Anticipate and address potential concerns that the employer might have about your candidacy. Whether it’s a gap in employment, a career transition, or a change in industry, proactively explain these aspects in a positive light. This demonstrates transparency and helps build trust with the employer.

6. Highlighting Continuous Learning and Adaptability

Emphasize your commitment to ongoing learning and adaptability. Showcase instances where you’ve acquired new skills or adapted to changes in your industry. This signals to the employer that you’re not only qualified for the current role but also equipped to navigate evolving challenges within the company.

7. Expressing Cultural Fit

Go beyond acknowledging the company’s values—explicitly express how you align with them. Use language that reflects your understanding of the company culture and how your values resonate with theirs. This reinforces your suitability for the organization and helps you stand out as a candidate who will seamlessly integrate into the team.

By using these techniques, you can turn your letter of intent into a powerful tool that captures the employer’s attention and effectively communicates your value.

Remember, simplicity and clarity are key to creating an impactful letter.

Advanced Tips: Making Your Letter of Intent for a Job Stand Out

When you want your letter of intent to shine, you really have to go above and beyond. Consider these advanced tips that go beyond the basics:

1. Incorporate Industry-Specific Jargon

When you use words that are specific to the industry you’re applying to, it shows the employer that you really understand the field. It’s like talking their language. For example, if you’re applying for a job in technology, using terms like “agile development” or “user interface” lets them know you’re familiar with the ins and outs of the tech world.

However, always make it clear. Don’t just stuff words in your letter. Only put them there if they fit.

2. Include Brief Testimonials or Endorsements

Adding short quotes from your past colleagues or bosses is like getting a little recommendation in writing. It’s a way of saying, “Other people think I’m good at what I do.” Keep these quotes simple and to the point. For instance, a quick quote like “John always did great work, even when things were busy” gives a fast idea of your work style. It makes your application stronger and lets the employer trust that you’re good at your job.

3. Insightful Follow-Up Strategies

Sending a follow-up email after you apply is like saying, “I’m really interested, and I want you to know that.” This email isn’t long or complicated. It’s a chance to say again how excited you are about the job. You can also mention any new things you’ve achieved or learned since you sent your first letter. It shows that you’re keeping in touch and that you’re serious about wanting the job.

Just keep it short, polite, and thankful for the opportunity. Remember, a well-thought-out follow-up can leave a strong impression on potential employers.

4. Connect with Company Initiatives

Go a step further than just knowing about the company. Show how your skills match what the company is currently working on. Explain how your experiences directly contribute to their projects or goals.

Doing this not only shows you’re serious about the job but also positions you as someone aligned with the company’s plans.

5. Illustrate Growth and Adaptability

Share times when you learned new things, faced challenges, or adapted to changes. Talk about how you’ve grown and developed. Highlight experiences where you successfully adjusted to changes in your industry or came up with new solutions. This tells the employer that you not only fit the current job but can also handle changes, making you a valuable addition to the team.

By using these advanced tips, you not only show your industry knowledge but also add credibility to your letter.

Letter of Intent Can Be a Powerful Tool in Job Search

A well-crafted letter of intent for a job is your way of shining in the job application process. It’s a personal introduction that showcases your qualifications and reveals your genuine excitement for the role and the company. Adapt your approach based on feedback and the changing landscape of the job market . The ability to refine your writing skills will serve you well in your career pursuits.

Make the most of available resources and tools to empower yourself in crafting impactful letters. Whether it’s templates, examples, or proofreading tools, use them to enhance your letters and make them stand out. Creating an effective letter of intent is an art that combines clarity, enthusiasm, and personalization. As you apply for your dream job, let your letters reflect your skills and passion.

Sam Everett is the Founder of Evolved Agents –a real estate mastermind that helps agents sell more homes using online ads and a virtual assistant. He provides free training through his YouTube channel , TikTok , and Facebook Page .

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How to write a letter of intent for a job [+ 2 samples]

Throughout your job search, you may have noticed that some job postings ask for a letter of intent with your application. Exactly what this means, and how it is different from a cover letter, may not be clear. In this article we will discuss letters of intent, their uses, and how they are different from cover letters.

Recommended links:

• Our collection of 500+ professional resume examples .
• Our gallery of 20+ downloadable resume templates .
• What is a letter of intent?

A letter of intent is a brief document, usually paired with a resume, that states your intention to work for a particular company. It should summarize your relevant skills and express why you are a good fit for that organization. Letters of intent are highly tailored to the company they are addressed to, and can be sent when requested by a job posting or independently.

Browse our gallery of resume examples here.

• What is the difference between a letter of intent and a cover letter?

Whereas cover letters are specific to an open position and tailored to suit the needs of that role, letters of intent tend to focus on the larger company. Instead of detailing why you are the best person for a job based on a job posting, a letter of intent will show your interest in the company as a whole by showing your respect for the company’s values, the relevant skills you have to contribute, and your ideas for how you could fit right in if hired. Even if the company does not have a position open right now, this enthusiasm is a great way to get your name in the running for the next one.

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• Why write a letter of intent?

Letters of intent are most often used by job-seekers when they are requested by a job posting. Cover letters are more common, but if a job posting specifically asks for a letter of intent you should be ready to write one.

You can also send a letter of intent when it hasn’t been requested to show your enthusiasm for a company. When you have a specific organization that you would like to work for but they aren’t hiring, a letter of intent is a great way to make yourself known. The hiring manager may not have a position open for you now, but with a good letter of intent that shows your personality and qualifications you will be at the top of their mind when they do.

Browse our gallery of resume templates here.

• Why do companies ask for letters of intent?

Letters of intent are most commonly asked for by small or new companies who do not have clearly defined roles like larger companies. Where a large company would likely be hiring for an established position with specific requirements, positions at newer companies are often flexible, with employees wearing many hats. A letter of intent allows you as the job seeker to express what experience you bring to the company and how you can create value in your own unique way. When the responsibilities of a role are not yet clearly defined, allowing applicants to define their niche is a great way for companies to get new ideas for what they need.

• What should I include in my letter of intent?

The contents of a letter of intent are flexible, as the specific skills or anecdotes you choose to highlight will depend on your experience and industry. However, you should still make sure that your letter contains everything you need to impress an employer. When you write your letter of intent, it can be useful to use a standard format to make sure it is readable and professional.

• Greeting. Begin your letter of intent with a polite salutation. If possible, find the name of the hiring manager or department head that you would like to reach so that you can address your letter to them directly. This information is likely available on the company’s website, or you can browse the company’s employee’s profiles on LinkedIn.
• Introduction. Open the body of your letter with a sentence or brief paragraph that introduces you, including your name and skillset, and what your intention is for the letter. This can be as simple as saying “My name is Sam Rogers. I am a recent graduate of NYU’s business program and I am writing to express my interest in your company,” though including more details, such as how you discovered the company, will better show your personality.
• Mirroring the language that the company uses will let them know that you share similar values. If you are writing in response to a job listing, you can use the key words found there to choose the skills you highlight. If you are sending the letter unrequested, use what you know about the company and your industry to choose the skills you emphasize.
• Be very clear about what level of experience you can bring and what type of responsibility you are looking for. If you are an experienced manager, you don’t want to write a great letter of intent only to be considered for an entry level role.
• Show that you are the right fit for the company, and show that you have the right attitude to make a difference. Explain what draws you to the company, why your skills are a match, and how you can contribute to company culture.
• Call to action. Before signing off, it is important to give the employer an easy way to follow up with you. This can be as simple as saying that you look forward to their response and leaving your number, or you can say that you will be following up yourself at a later date. Either way, if you want to hear from that employer again you must make sure they know that you would like to hear from them and how they can contact you.
• Closing. “Sincerely,” “Best,” “Cheers,’—use whichever sign-off best suits your personality, so long as it is professional and appropriate. Leave them with your name, email, phone number, and any online portfolios that may help, such as LinkedIn.

• Tips for writing a letter of intent
• Research the company. Before writing your letter, make sure you know your audience. Browse the company’s website and social media, and see if they have been featured in any news items. You will be much more able to describe your interest in the company if you really do know them well.
• Format your letter well. Use a readable, professional font, and keep paragraphs short and readable. No employer likes reading a huge block of text. VisualCV’s cover letter builder works great for both cover letters and letters of intent.
• Be brief. Your letter should not be longer than a page. Even if you are a great candidate, employers are unlikely to read much more than a page, if that.
• Proofread. Typos and spelling errors will leave a terrible first impression. No matter how perfect you are for the company, employers will find it difficult to look past spelling mistakes. It is important to read and reread your letter to check for errors, and if you are not a confident writer, you may even want to have a friend look it over for mistakes.
• Letter of Intent Sample #1

Dear Susan Williams,

My name is Rob Stanfield. I am a front-end developer and user experience specialist with 8 years of experience and I am writing to express my interest in working for the product team at TrueTeach. As the child of two teachers I understand the importance of education and I believe that educators deserve the best possible platform for delivering content online, and I think that TrueTeach can be that platform.

I am currently the UX team lead at the social media management start-up Dashbored, where I work with the product team to develop an efficient, customer-focused platform. Our user base has grown 300% in the time that I have been a part of this team, and as proud as I am of this business and the Dashbored community, I have always known that my career journey would lead me to education eventually. As an undergraduate, I volunteered at a local elementary school teaching introductory coding, and my master’s thesis focused on accessible content delivery for distance learning.

I am familiar with the tech stack used at TrueTeach and I believe strongly in the TrueTeach mission. My experience in product development and my passion for education make me an ideal fit for your team.

I would love to schedule some time to discuss my qualifications and the future of TrueTeach with you. I can be reached at [email protected] , or by phone at 555-5555. Thank you for your time.

Best, Rob Stanfield

• Letter of Intent Sample #2

Hello Caroline,

My name is Stephanie Ross and I am a marketing director with over 10 years experience in the startup, tech and SaaS space. I've spent the majority of my career building brands and exceptional customer experiences and I'd love to express my interest in discussing opportunities to join the marketing team at Hubspot.

From the outside looking in at the growth at Hubspot over the last several years, the company has looked after your customers above everything else - this is a mission-driven organization and brand that aligns perfectly with my beliefs on marketing and customer experiences. From early on in my career, I've always approached marketing strategy from an empathetic position to make sure that the experience we've created at the companies I've worked for puts the customer's needs first and really getting to the root of what problems they need help solving.

I pride myself on being a critical and open-minded thinker and with extreme attention to detail. My approach to building marketing strategies always starts with speaking with and learning from the customers directly, as well as building tight-knit relationships with other teams across the organization. I believe it's critical to connect with and learn from sales, engineering, support and others to understand what their internal challenges are to find synergies that marketing may be able to help solve.

I'd love to chat further with you and answer any questions you may have, and discuss opportunities on your team. I'm available by phone at 555-555-5555 or by email at [email protected] . Thank you very much for your consideration and look forward to speaking soon.

Sincerely, Stephanie Ross

• How do you Start a Letter of Intent?

Here’s how you can start a letter of intent for a job in the right way:

• Select the right layout for the letter.
• Start the letter of intent with a professional salutation.
• Then, start with an introductory paragraph
• How do you Introduce yourself in a letter of intent?

When writing a letter of intent for a job, start writing your letter by informing the reader who you are and why you want to apply for this job. A good example is “My name is Jane. I am a quality assurance lead at FrontEnd Co. with over 11 years of experience…”

• How do you Write a Simple Letter of Intent?

To write a simple letter of intent you should:

• Write the letter in a very easy to understand language.
• Avoid using hyperboles in your writing.
• Make sure to add a date, address of the recipient and your address
• Ensure that you add a salutation followed by an introduction.
• Briefly talk about your skills and have a final call to action.
• Add a closing to your simple letter of intent
• What is an example of a letter of Intent?

Dear hiring manager,

My name is Jane. I am a quality assurance lead at FrontEnd Co. with over 11 years of experience. I am writing this letter to express my interest in working for the digital experience team. I am extremely passionate about end user experiences and developing a world class proactive QA program at ThingsPort would be a dream come true.

In my current role as a quality assurance lead, I manage a team of 10 quality assurance professionals who support digital transformation across 10 business units at FrontEnd Co. I worked with technical, business and design teams to establish QA processes to oversee agile deployment of business transformation projects. Writing QA documentation from scratch and improving line of communication with the dev team are some of the most rewarding aspects of my work here.

Processes followed at ThingsPort and the technology used is well within my expertise. And my experience of managing QA for 10 business transformation projects makes me an ideal fit for the QA team at FrontEnd Co.

I would love to schedule a call to discuss my goals and past relevant experience in depth with you. I can be reached at [email protected] or at 555-555-5555. Thank you for your time.

Sincerely, Jane

Madison Norton

VP Marketing & Resume Expert

Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.

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Select Your Language:

What is a Letter of Intent? How to Write One for a Job [+ Examples]

Updated: July 23, 2024

Published: March 14, 2024

Standard job applications have a standard set of practices. You turn in a resume and cover letter, and then, if selected, you move through a few rounds of interviews and get the job.

However, not all potential job opportunities start with an application. In fact, many begin with initiative from a job seeker.

Those job seekers will send in a letter of intent rather than a cover letter . In this article, we’ll take a look at what a letter of intent is and highlight some strategies for writing the best LOI you can. We’ve even included a template to help you get started. 

Here’s what you’ll find:

What is a letter of intent?

Letter of intent vs. cover letter, letter of intent vs. letter of interest, when to use a letter of intent.

How to Write a Letter of Intent for a Job

Letter of Intent Samples

Letter of intent template.

A letter of intent is a less common way of expressing interest in a company. It targets reasons you’re looking for opportunities with a specific organization.

A letter of intent does include elements of a traditional cover letter, such as relevant experience and skills, but it’s used in slightly different contexts. LOIs emphasize alignment between a job seeker and an organization.

There are a few key differences between a cover letter and a letter of intent, including:

Context. While a cover letter responds to a specific job listing, a letter of intent targets an organization more generally. It may or may not have a specific job opening at the time that the LOI is sent in.

Focus. A cover letter explains why an applicant is a good fit for a specific role . An LOI, on the other hand, addresses an individual’s compatibility with an overall organization or more general role.

Initiative. A cover letter is a reactive document responding to a job opening. A letter of intent, however, demonstrates more initiative and provides information before an organization specifically requests it.

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Letter of intent and letter of interest are often used interchangeably. While there are a lot of similarities between the two documents, there are also a few key differences:

Level of intent. Letters of intent have a high level of intentionality, while letters of interest are more exploratory. A letter of intent proposes action, while letters of interest are for information gathering.

Commitment level. A letter of intent is a high-commitment way of expressing interest in a company, while a letter of interest is a lower commitment. An individual is more likely to send out multiple letters of interest. 

Action orientation. A letter of intent always ends with a call to action, while a letter of interest is more laid-back and may not request anything specific from the recipient.

While both letters demonstrate initiative and are closely tailored to the company, they do serve slightly different purposes.

There are lots of scenarios where a job seeker may want to send out a letter of intent. Here are a few examples: 

You have a high level of interest in a specific company, but there’s not an open role.

You are interested in networking with a company in a committed way.

You want to reach out with a formal follow-up after a networking event.

You’re applying to a highly competitive field.

You’re aware of a potential job opportunity with an organization that hasn’t been published yet.

Additionally, students or job seekers switching industries may use letters of intent to apply to educational opportunities like internships and apprenticeships — though those may also be called cover letters . 

How to Write a Letter of Intent

There are plenty of ways to approach writing a letter of intent for a job. Here’s a step-by-step process for writing your LOI draft:

1. Provide your contact information.

At the top of your LOI, you’ll want to provide contact information so your recipient can contact you about future opportunities. This can include your phone number, email, and address.

2. Use an appropriate greeting.

For some opportunities, a formal greeting is appropriate. In other situations, a more informal approach may be ideal. If possible, address the specific recipient. 

3. Provide an introduction.

In the intro paragraphs, you’ll want to tap into three specifics:

Who you are.

Why you’re reaching out.

How you got this company’s information.

Feel free to vary the order of this information. Your LOI intro may be formal or more playful, depending on who you are and the organization you’re submitting to.

4. Dive into your strengths and company alignment.

An LOI is created to clearly convey why you’re a good fit for the organization. In the body paragraphs of your letter, you’ll want to explain:

• Your strengths.
• What you do.
• How those things would fit with the organization.

5. Guide the conversation into the future.

All LOIs end with a call to action, which is one of the things that differentiates it from a letter of interest or a cover letter. Map out potential next steps so it’s easy for the reader to take action. It could include:

A request to schedule a meeting.

Making a specific pitch.

Encouraging the recipient to send a follow-up email.

6. Write a thoughtful conclusion .

Conclude your LOI by reiterating your interest in the company. Make sure to thank the recipient for their time, too — there wasn’t a job opening request, so they took time out of their day to read your letter.

If you’re sending your LOI because of an internal referral, be sure to reference them within the letter. 

Let’s go through a few different samples of LOIs and highlight what each does well. Refer to these samples as you draft your own letter of intent for guidance on incorporating the elements of an LOI seamlessly.

Internal Connection

In this letter of intent, Jennifer leverages an internal connection. This is a great way to earn a few extra points when explaining how you know about the business. Beyond that, Jennifer’s experiences align well with the work that the wine bar does.

What I like:  This letter of intent does a great job of personalization, weaving through the internal connection perfectly in a few different spots. A referral is a powerful aid to incorporate into an LOI, and Jennifer did a great job dropping hints of her connection.

Making a Pitch

What I like:  In this letter, Mark is making a pitch. He still covers the bases of a great LOI — discussing his strengths and alignment with the brand. But instead of just calling for a meeting, he makes a pitch that is specific to the organization. This provides value to the recipient and makes Mark look like a strong collaborator. 

Mark could benefit from HubSpot’s CMS Hub to manage his pitches. Lead generation and content creation are important parts of freelancing, and Mark needs to stay organized in order to do it well. Learn more about HubSpot’s CMS Hub here .

Diving Into Alignment

Letters of intent are standard documents, so you don’t need to worry about reinventing the wheel each time you send one. Use this template as a resource to ensure your letter includes all the important parts.

[Your name]

[Your contact information]

[Recipient’s Name]

[Recipient’s contact information]

Dear  [Recipient or To Whom It May Concern] ,

My name is  [Your Name] ,  [title/relevant information about yourself] , and I heard about your organization through  [how you know the organization] . I’m reaching out to connect. I would love to chat if your team plans on expanding.

I have skills in  [skills]  that I believe would be a great fit for your organization. Your values of  [company values]  are in close alignment with my strengths, and I believe I could make a great contribution.

I believe that my  [abilities/skills/interests]  would benefit your company, and I’d love to talk more about any potential opportunities that arise with  [name of organization] . If interested, please reach out by  [phone/email]  to schedule a time to meet with me.

Thank you for taking the time to read my letter, and I hope to talk with you further in the future.

Of course, you’ll want to edit the template for tone and specifics related to yourself and the organization you’re contacting. 

Finding Success With a Great Letter of Intent

Sending a letter of intent can be vulnerable, but it’s a great way to make new connections and set yourself up for employment success.

Refer to these strategies, samples, and templates to make sure your LOI is going to be the most effective letter possible. Emphasize your alignment with the organization, and you’re sure to see success!

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How To Write A Letter Of Intent: Samples and Extra Tips

By Christina Colclough

Last updated: April 25, 2024

A letter of intent (sometimes called a letter of interest) expresses your desire to work for a company or organization, even when no open positions are advertised at the time.

Since LOI is not as common as cover letter templates, beginners have sent my team many questions regarding its format and content structure. Having experienced both sending and receiving LOIs myself, I have gathered some helpful statement of intent examples to share here. 

In this article:

Differences between a letter of intent and a cover letter.

A cover letter is specifically written to address a job opening . It highlights your skills and experience to convince the employer you’re the perfect fit for the open position.

On the other hand, an LOI has a broader purpose: applicants use it to express their interest in the company itself, even if there isn’t an open position. It shows your enthusiasm and interest in being part of the team.

Cover letters focus on your qualifications , as you mention specific achievements, skills, and career goals that match the job description or fit into the company’s long-term vision. 

At first glance, an LOI might look similar to a cover letter; however, your interest in the company, in general , remains the focus. It showcases your extensive knowledge of the company’s work and values and how you could contribute to its future success. 

Let me simplify it for you:

• A cover letter addresses the employer’s needs, explaining how you’ll solve their problems and fulfill the specific requirements of the advertised position.
• An LOI shows how you can benefit the company as a whole, not just a specific department. You should detail how your current knowledge/experience aligns with the company’s goals and future direction.

Typically, a cover letter wouldn’t be sent without an open position. Applicants only write them in response to a specific job advertisement, unlike LOIs, which can be sent anytime . 

There’s no need to wait for a job opening to write an LOI, which is why many consider it a proactive way to land potential opportunities at a company they have always followed or admired. 

Sample Letter Of Intent For Position

The sample below is an excellent letter of intent for two main reasons:

• A strong introduction. John clearly expresses his admiration for NovelFront’s work ethic and specific book genres (showing that he’s researched the company) and positions himself as an “ardent bibliophile” and “dedicated writer” to instantly connect with the company’s core values.
• Focused value proposition . The letter mentions John’s Bachelor’s degree in English Literature and editorial experience, directly relevant to NovelFront’s publishing needs. He also highlights his achievements and their quantifiable impacts (discovering best-selling authors for varied genres).

Letter of Intent Sample:

John Doe 123 Main Street Anytown, USA [email protected] (555) 123-4567

Ms. Emily Thompson Senior Editor NovelFront Publishing 456 Bookworm Avenue Metropolis, USA

April 18, 2024

Dear Ms. Rodriguez,

Dear Ms. Thompson,

I am writing to express my sincere interest in employment opportunities at NovelFront Publishing. As an ardent bibliophile and dedicated writer, I have long admired NovelFront’s commitment to pushing the boundaries of storytelling. Your publication of groundbreaking contemporary works, particularly in the Fantasy and Historical Fiction genres, has truly challenged conventions and inspired readers worldwide.

With a Bachelor’s degree in English Literature and over five years of experience in editorial roles within the publishing industry, I have honed a keen eye for detail and a deep understanding of the editorial process. At Inkwell Publishing, I worked as a Senior Editor, leading a team that acquired and developed manuscripts across Romance, Fantasy, Historical Fiction, and Poetry, all of which are also NovelFront’s major literary genres. I am particularly proud of my role in discovering and nurturing emerging authors, several of whom have gone on to become bestselling authors in their respective fields.

My experience also includes extensive manuscript evaluation and project management; I know how to provide constructive feedback to authors to help them refine their manuscripts while preserving their unique voices. I have a proven track record of delivering high-quality publications on tight deadlines, collaborating closely with authors, agents, and cross-functional teams to ensure successful book launches.

I am confident that my professional experience and passion for literature align closely with NovelFront’s long-term goals. Thank you for your time, and I look forward to the opportunity to discuss in more detail how my skills and experiences can be a valuable asset to your future missions. 

Warm regards,

How To Draft A Letter Of Intent

Step 1. salutation or greetings.

The salutation acts as the first handshake that sets the tone for your communication with the company. It’s your chance to make a positive impression, so do not waste it. The typical structure for a formal salutation is:

• Dear + Title (Mr./Ms./Mx.) + Last Name (e.g., Dear Ms. Jones)

If you can’t pinpoint the recipient, consider “Dear [Department Name] Hiring Manager” to demonstrate effort while keeping it professional. Even as a last resort, do not use impersonal approaches like “To Whom It May Concern.” 

How about casual, informal greetings like “Hi” or “Hello”? They might be acceptable if the company has a more casual environment (you can check their website for clues). But from my observation, it’s always safer to err on the side of formality in your initial contact.

Step 2. Introduction

Start by showing your genuine enthusiasm for the company. 

Mention something specific about them that resonates with you, such as their mission statement, a recent project it completed, or their overall achievements in the industry. Experienced hiring managers like me would be even more impressed if you could frame your background right from the start regarding how it benefits the company. 

On the other hand, you should aim for only 2-3 sentences – enough to grab attention without being overwhelming. Most importantly, ensure your introduction is free of typos and grammatical errors. First impressions matter, after all, and an unpolished opening discourages us from reading the rest.

Step 3. Body

Here, you build your case and convince the reader that you would be a valuable asset to their company. Research the company’s needs and goals beforehand, then identify your valuable skills that specifically address those needs.

Remember, numbers speak volumes; whenever possible, use quantifiable results to demonstrate the impact of your work. Examples: increased sales figures, improved efficiency metrics, or the number of successful projects you’ve led, etc.

Likewise, do not just claim you’re a great communicator or have excellent analysis skills. Always illustrate them with examples from previous work experiences so readers can visualize your capabilities and how you will contribute to their work environment.

If you have multiple key points to highlight (which is very likely), structure your body paragraph into subsections. I suggest transition words like “Additionally,” “Furthermore,” or “In line with” to create a smooth flow between your points and help readers connect your ideas.

Step 4. CTA (Call To Action)

You’re reaching the end of the letter, and it’s time to encourage the reader to take the next step. Briefly restate your value proposition and interest in contributing to the company’s success, then express your willingness to discuss your qualifications further. You can mention your availability for an interview or suggest other ways to connect (e.g., an informational interview).

Also, ensure your contact information (phone number and email address) is clearly listed at the end of your letter so the company can reach out as soon as possible if they’re interested.

Step 5. Closing

Sign your name above your typed name; you can include a typed signature or forgo it if submitted electronically. If you want to include a professional title, place it below the signature line.

Here’s an example closing: 

Sincerely,/Best regards,

[Your Signature]

[Your Typed Name]

[Your Professional Title (Optional)]

Avoid overly casual closings like “Thanks” or “Best.”

Common Mistakes In Letter Of Intent Examples

Mistake #1. no focus and research.

Many applicants I know write generic letters to send to several companies at a time. This impersonal approach shows a clear lack of effort on your part and makes your qualifications even less relevant; they will not understand why their company needs to hire you and not someone else. 

Solution: There’s no shortcut here. Research is the only way; you must take time to understand the company’s specific mission, values, and ongoing challenges that set it apart from other companies. 

Mistake #2. Excessive Length

Employers are busy. A long, rambling letter that fails to get to the point quickly will not get examined entirely; the readers just skim over what you wrote and end up missing most of your key qualifications. 

Solution : Your letter of intent should be concise (ideally 3-4 paragraphs), focus on the most relevant information, and leave no room for unnecessary details. All your strongest skills and qualifications must be presented at the very top instead of being scattered in the last few sentences. 

Mistake #3. Not Following Submission Guidelines

Some companies prefer receiving letters of intent via email, an online application portal, or even physical mail. 

There are likely specific formatting requirements (regarding font size, margins, document type, etc.) and they might even request additional materials along with your letter of intent. For example, I often ask applicants to send me their portfolio or writing samples if they want to work in my in-house content creation team. 

Needless to say, a letter not submitted in the preferred format (or arriving at the wrong location) takes longer to reach the hiring manager. Worse, it shows your obvious lack of attentiveness – a quality of strong candidates that employers value. 

Solution: Before submitting your letter of intent, carefully read any application instructions provided by the company, which could be on their careers page, job posting, or a separate email. 

If the guidelines seem unclear, contact the company’s HR department or the hiring manager for clarification.

You might also like: How Long Should A Cover Letter Be? 7 Powerful Ways To Close A Cover Letter How To Start A Cover Letter Greeting? Who To Address Cover Letter To To Whom It May Concern Alternatives

Hopefully, my letter of intent example helps you grasp what to include to highlight your professional skills and experience. Keep it focused and brief with measurable achievements, and feel free to reach out if you need further assistance with your job search.

Christina J. Colclough

Dr Christina J. Colclough is an expert on The Future World of Work and the politics of digital technology advocating globally for the importance of the workers’ voice. She has extensive regional and global labour movement experience, is a sought-after keynote speaker, coach, and strategist advising progressive governments and worker organisations.

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How to Write a Letter of Intent (+Format and Examples)

May 17, 2024

Have you seen those videos of Black Friday shopping (an event in the United States in which stores significantly reduce all prices the day after Thanksgiving) where people stand at a store’s front doors in herds, aggressively waiting to snag some of the year’s best deals?

Imagine how much easier it would be to do your Black Friday shopping if you had a secret back-door entrance. If you were able to take a different route and get to the technology without waiting with the herd.

While I don’t know of a secret passageway in regards to holiday shopping, I think I can provide you some lesser-known help in terms of finding and applying for jobs: writing a letter of intent.

A letter of intent is just one of the many types of business letters  you might have to write over the course of your career. 

Letter of intent definition

A letter of intent, also known interchangeably as a letter of interest, is something you send to an employer or manager in consideration for a job that is not posted. In other words, this type of letter communicates your desire and intention to become a part of this organization.

How to write a letter of intent

Say, for example, you find a company you really want to work for. You look up their currently available jobs and come to find none match your experience or education. Being a person of ambition, you don’t want to give up on this esteemed organization.

In this situation, you have the option of writing a letter of intent which outlines your desire to work for that organization. Letters of intent are not the same as cover letters, which accompany your resume and formal job application. Letters of intent, on the other hand, can be sent at any time.

You do not have to be applying for the job when you send out a letter of intent. Rather, you’re making an introduction.

In this letter, you set out to form a connection with the company and inform the hiring manager of your intentions to join their team.

Aspects of a letter of intent

A letter of intent, or a letter of interest, is a hiring manager’s first impression of who you are and what you can do. It’s important to remain cordial and professional throughout the letter as well as any following correspondence.

If you want your letter of intent to inspire a hiring manager to get back to you, you should abide by these guidelines.

Tailor the letter to your desired company

Your letter, even if you send it as an email, should be addressed to a specific person. You have already gone so far as to seek out an organization. You should take one step further by addressing it to a member of human resources, or by addressing the manager of the team you’d like to work for.

Lucky for you, companies these days like to show off their teams. You should easily be able to track down names just by going to a company’s team page. If this doesn’t work, try going to a company’s LinkedIn and perusing their employee list.

Research the role

Letters of intent are tricky because there’s no job description laid before you. However, you should still write this letter with a full and clear understanding of the role you’d like to have.

One easy way to accomplish this is to look up descriptions for this role at other companies. Use the personality characteristics and job requirements listed on those descriptions to inform what you discuss in your letter of intent.

(Visit our Learn hub to read generic job descriptions such as administrative assistant , recruiter , office manager , product marketing manager , and many more.)

Introduce yourself

At the beginning of a letter of intent, it’s important you introduce yourself and clarify the type of role you’re interested in. Additionally, outline why this particular company is of interest. Did you see them in the news? Did a member of their executive team visit your college campus?

Providing such reasons will personalize your letter and help you be remembered.

Detail your experience

Next, you’ll want to detail your relevant work experience. What milestones have you contributed to at past companies throughout your career? Why should the manager or member of human resources be interested in you? This is the paragraph where that research gets to shine.

Include a call-to-action

While it may seem uncomfortable to order another professional around, you may never hear back from a hiring manager if you don’t mention next steps in your letter of intent.

At the end of your letter, it is appropriate to tell the recipient you’d like to schedule a phone call or ask for an informational email. You want to strike a balance that will solicit a response without coming off as either pushy or needy.

A closing paragraph is a place to quickly thank the recipient for their time. You could also include the CTA in the closing paragraph if you don’t want it to be a standalone ask.

Be sure you sign off of the letter in a standard format, using “sincerely,” “best,” or “regards,” before your name. Do not use anything too familiar such as “love,” or “warmly,” as they are not widely considered professional

Letter of intent example

Here are some structural tips and standards that will help you write a rockin' letter of intent. 

Format heading properly

As with most letters, you’ll want to be sure you’ve properly formatted the heading and introduction. Be sure to include both your information and theirs. Your information will look as follows: Your Name

Your Address

Your Email Address

Your Phone Number

Next, address the reader. Their information should be written as follows: Their Name (if known)

Company Name

Company Address

Introductory paragraph

Here is a generic example of an acceptable introductory paragraph in a letter of intent:

I met your CMO Jim McGuire this past summer at my university’s speaker series, wherein he said successful people are not only brave but also ambitious. My ambition has led me to inquire about the possibility of working in your organization’s event marketing department. My experience at Rosehill Farms accustomed me to hosting weddings and events of up to 300 attendees, performing every responsibility save walking down the aisle myself. I view your team as creative and detail-oriented, two characteristics I’ve nurtured over a lifetime.

Body paragraph(s)

Here is a generic example of a body paragraph (or two) that could follow the previous introductory paragraph:

My parents say I was born with a plan, always questioning and organizing and coordinating everything from the colors at my 6th grade sleepover, to the seating chart at holiday meals. I would offer this team intense attention to detail as well as a passion for the event, regardless of genre. I pride myself a critical thinker and have been known to come through for brides and birthdays alike as I sew hems and locate backup cakes. Were I to be added to your team, I’d only serve to strengthen and support the exceptional customer care this company already provides.

Closing paragraph

Here is a generic example of a closing paragraph that could be submitted with the letter previously mentioned:

I would love to answer any additional questions you may have or further discuss the prospect of my employment. If you are available, I can be reached for an informational interview via my cell number 444-444-4444 or email [email protected].

Here is a generic example of an appropriate sign-off to end a letter of intent:

Julie Butler

---------------

If you’re looking for additional resources to help you in the professional sphere, consider learning more with G2 Crowd. We have articles outlining: 

• How to Write a Thank You Letter After a Job Interview
• How to Write a Resignation Letter
• How to Write a Cover Letter

Grace Pinegar is a lifelong storyteller with an extensive background in various forms such as acting, journalism, improv, research, and content marketing. She was raised in Texas, educated in Missouri, worked in Chicago, and is now a proud New Yorker. (she/her/hers)

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The last line says, ‘please submit a resume and letter of intent.’

This requirement in a job description might seem uncommon to you. You might even confuse it with a cover letter.

If you look closely, a letter of intent for a job should include your intentions and interest in working for a particular company. It helps you personalize your application and drives the hiring manager to your resume.

A letter of intent covers a wider scope than a particular job role. It addresses the organization as a whole.

For example, if you’re submitting a general application to an organization, that isn’t currently hiring or has a vacancy for your dream job, a letter of intent is a great way to toss your name into the hat of opportunities that they may offer in the future.

Let us find out in-depth about the role of a letter of intent for a job and understand its structure through the following sections:

What is a Letter of Intent for a Job?

• How do you structure a Letter of Intent?
• What is the purpose of Letter of Intent?

What is the difference between Letter of Intent and Cover Letter?

A letter of intent for a job is a document that professionals send to organizations regarding future employment opportunities. It does not specifically address a job position, unlike cover letters.

Typically, this document declares a professional’s interest in working for a potential employer, highlighting key skills and achievements through work experience. It focuses on how the applicant’s accomplishments align with the values and goals of the company.

This method of communicating with prospective employers provides several advantages to professionals, such as:

Initiates Rapport Building

A letter of intent for a job serves as a means to connect with your preferred organization.

It helps create a positive impression on the hiring managers, and showcasing your qualities well can help you land in your desired department.

Consequently, you can develop invaluable professional contacts with recognition among your peers.

Helps You Stand Out

Submitting a letter of intent for a company that has not specifically requested an application and plans on recruiting makes you a step ahead of fellow job seekers.

It increases your chances of being one of the first candidates to be considered for a current or future job opening.

Getting the timing right is important. You can enquire in your professional circuit about companies that are planning to recruit in the near future so that you can send your letter of intent accordingly.

Recognition Among Preferred Companies

The recruitment program of the company you dream of working in, may not be concurrent with your job search.

Hence, you can send in a well-drafted letter of intent for a job with your resume and lay the groundwork that can lead to an interview in the future.

Also read : How to Reach Out to Recruiters on LinkedIn

How Do You Structure a Letter of Intent?

Let us discuss the standard letter of intent format for a job:

You should address your letter of intent to a specific person, using the salutation ‘Dear [name]’.

In order to find the person to address the letter to, you will need to do some research. Follow these tips for researching your recipient:

• Locate the list of company employees and their contact details on the company website
• Study company LinkedIn page to find the most suitable employee’s email address
• Contact the company help desk and ask to whom your letter of intent should be sent

If you still cannot find a suitable recipient, address your letter to a particular role or department. For example, ‘Dear Hiring Manager' or ‘Dear Human Resources Department'.

Introduction

The first paragraph of your letter of intent should be used to introduce yourself combined with the reason for writing your letter. For example:

Dear [name], I am writing to express my interest in a position within your Sales team. I am a Sales Executive with 5+ years’ experience overseeing diverse sales campaigns. I believe my skill set will make me an invaluable addition to your team.

Skills and Accomplishments

You should optimize the maximum space of your letter with what makes you great, and how those qualities align with the corporate objectives of the company.

For example, you can mention how your interest in building desktop computers has helped you develop skills in problem-solving, research, and perseverance.

You should always back up your skills by providing specific examples from your experience:

I have pronounced communication skills which I developed during my stint as an Administrative Intern at the University of Ohio. I greeted people with high spirits, and I received recognition from my superiors for my ability to handle inquiries efficiently and confidently.

Call to Action

You want your closing statement to be effective and unambiguous. Do not overthink it! Basic and professional closings are the way to go.

Make sure you provide a valid email address and phone number and sign off formally using your full name.

Also read : Emailing a Resume to Recruiter

What is the Purpose of Letter of Intent?

Usually, startups and non-profit organizations, which are more mission-focused, look for people who show an eagerness and passion for the company. A letter of intent for a job is the medium to deliver such strong intentions.

Companies might also post several job openings for one department or for one project. In some cases, there are no set parameters to what kind of person they need to fill the gaps.

For example, they may end up hiring two senior managers, or they may finalize one intermediate executive and one fresher. It all depends upon how impactful you come as in the eyes of hiring managers through your application. A letter of intent for a job can do wonders in such cases.

Some Don'ts while Drafting a Letter of Intent for a Job

Make sure to avoid the following points while drafting a letter of intent for a job:

• Irrelevant skills, accomplishments, or topics such as interests and hobbies
• Details on the reasons for quitting or wanting to quit your current job
• Large and chunky paragraphs

Consider following this formula for the body of the letter of intent: Paragraph 1: little introduction followed by your intent in sending the letter Paragraph 2: brief summary of relevant qualifications, skills, and experiences Paragraph 3: call to action

Three of the main differences in a cover letter and letter of intent for a job are:

As a result, each letter follows a different approach.

A letter of intent for a job covers a broader aspect, as it gives employers more flexibility to align you in terms of roles. You allow the hiring manager to put you into the best-suited position, rather than pigeonhole yourself on one path.

Key Takeaways

• A letter of intent for a job is a document that showcases your interest in the organization and your intention to work with them.
• It can help you build rapport, stand out from fellow job seekers, and develop recognition among preferred companies.
• The standard letter of intent format is Salutation, Introduction, Skills & Accomplishments, and Call to Action.
• Usually startups and non-profit organizations, which are more mission-focused, prefer a letter of intent for a job from candidates.
• A letter of intent covers a broader aspect and gives employers more flexibility to align you in terms of roles.

Drop a mail at [email protected] for any queries or concerns, and we will get back to you at the earliest.

You can also visit Hiration's career service platform that provides you complete assistance through all your professional needs, from cover letters to resumes, interview preparations, LinkedIn review to building a digital portfolio with 24/7 chat support.

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Letter of Intent

Job Letter of Intent: How to Write (with Example and Template)

The job letter of intent is a general letter, no more than one page long, summarizing the applicant’s key skills and work experience that directly relate to the position you are applying to.

It is similar to a cover letter and should cover the following topics:

• Employment history
• Credentials

Only include those attributes that directly relate to the job. Keep it to one page. Your resume can fill in the remaining details, such as additional skills and experience.

Types of Job Letters of Intent

There are a variety of job letters of intent, each aimed at a particular situation or job type. Your letter should be customized to the type of job applied for or situation. They include:

• Continue working
• Planning to hire
• Nursing position
• Plan to promote
• Retire from a position or company
• Teaching including teacher’s aide
• Transfer to another job or department
• Leave on Maternity
• Resign from a position
• Request for vacation time off

What is a Job Letter of Intent?

The job letter of intent is usually attached to a resume if you are applying for a job, however, it may stand alone if it is being used to advise that you will be on vacation or are planning to resign.

The letter introduces the candidate and provides a clear message why you are well suited for a position with the company. Include work experience and education that are relevant to the position, but do not rehash your resume. Review how you will help the company reach its goals using your experience and training.

Tailor the letter of intent to each position applied for and keep it to one page in length. This is your chance to introduce yourself and nab an interview.

How to Write a Job Letter of Intent?

The job letter of intent should always be customized to the position applied for. Keep it to one page, introduce yourself and highlight your skills, knowledge, and training. Focus on matching your skills etc. to the stated needs of the company for this position.

Each letter must be professional and free of grammatical and spelling errors. Many HR managers will immediately toss a candidate when they notice grammar or spelling errors. They often have many candidates, and this is one way of weeding out the candidates.

A cover letter and a letter of intent are similar; however, a cover letter is often used to apply for a specific position. A letter of intent is used to demonstrate an interest in working for a company in several potential positions.

What to Include in a Job Letter of Intent?

The job letter of intent should include the following:

• Address information for yourself and the contact in the company
• The introduction paragraph
• Skills summary and match to the company
• Call to action

Address information:

Include your full name and address with phone number and the person’s name, address, and phone number the letter is being sent to.

Introduction:

Introduce yourself, why you are writing to the company, the position applied for, or your interest in working for the company if there is no specific position.

Skills Summary:

Identify key skills, experience, and education and how they match the needs of the company and the job or position you are applying for.

Call to Action:

State your follow-up plan, if the position canvas indicates no follow-up is requested, indicate you look forward to hearing from the company.

Tips and Things to Avoid

• Always use a business letter format
• If sending your letter by email, include a concise subject clearing showing why you are sending the email
• When sending by email, include your contact details in the email signature
• Do some research – learn as much as you can about the culture, mission, and staffing needs
• Explain how you will add value to the department and company
• Highlight your strongest credentials and skills related to the company’s needs
• Do not repeat your resume in the Job Letter of Intent
• Make it short, 3 or 4 short paragraphs
• Always proofread your job letter of intent

Format – for a Job Letter of Intent

Your name, address, and phone number

Name of the person the letter is addressed to, address, phone number

Body – Paragraph 1 – Introduction

Body – Paragraph 2 – Describe Skills, Abilities & Credentials

Body – Paragraph 3 – Next Steps and/or Call to Action

Your Signature

More Details to Include – Job Letter of Intent

Your name, address, and phone number: This information goes in your contact information area if you are sending an email.

Date: make this the current date. Some people will post-date the letter to account for delays in mailing. There is no need to include the date when sending the letter by email.

Name of the person the letter is addressed to, address, phone number: address the letter to the person posted on the job posting. If there is no name, call the company to obtain the full name, address, and phone number.

Salutation: Keep it professional, Dear XXXX, use the appropriate salutation, e.g. Mr., Mrs., Ms.

Body – Paragraph 1 – Introduction: Introduce yourself and cover why you are sending the letter. Mention the job posting, serial number, or other identifier and title.

If there is not a specific job posting, mention your interest in finding a position with the company.

Body – Paragraph 2 – Describe Skills, Abilities & Credentials: Match your job skills and credentials to the requirements outlined in the posting. Provide examples, focus on your strengths to increase your chance of receiving a call for an interview.

Body – Paragraph 3 – Next Steps and/or Call to Action: Indicate your plan to follow up with the person the letter is being sent to. If the job posting requests that follow-ups are not accepted, indicate that you look forward to hearing from the company.

Closing: Use professional business terms such as sincerely or best.

Signature: sign the letter, include your resume and any other information requested and send these materials to the company. If sending by email, use your email signature.

Sample Job Letter of Intent

Current Date

Name of the person the letter is addressed to,

Full corporate address, phone number, and email

Dear Mr., Mrs. Miss Name of Person,

I am contacting you to express my interest in working in (name of job) at (name of Company). I studied at (Name Trade School, College or University) and graduated in (year) with a degree (Name of degree or specialization). I believe I would be an excellent addition to your company and this position.

My experience and skills, (name two or three) meet your stated requirements in the job posting. In my previous position as (name previous employer – job position), I (describe how you used your skills to complete the job function) (Include one major challenge and how it was successfully overcome). I received recognition from (co-workers, supervisors, clients) regarding the achievements and milestones met in this position (These should relate to the requirements of the position you are applying to).

I am focused on maintaining best practices and learning new skills. I have (XX) years of experience working with (Name processes, applications, and software that relate to this position), including (provide examples). I am also familiar with the latest (add as applicable – standards, systems, laws, regulatory or government requirements) relative to this position.

I believe my training, experience, and knowledge, along with communication, and interpersonal abilities would make me a great fit for your company and this position. I look forward to speaking with you more about how my qualifications can make a substantial contribution to meeting your company’s goals.

Job Letter of Intent (Word Template)

The purpose of the job letter of intent is to make an introduction to the company, summarize your skills, education, and experience and show how they will assist the company in meeting their goals. Always customize the letter to the company and the job or position applied for. Keep it to one page in length and only include those skills relevant to the position or company you are applying to.

How did our templates helped you today?

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Thank you for your feedback.

• Resumes and Cover Letters

What Is a Letter of Intent & How to Write One (with Examples)

Table of Contents

Learning how to draft a Letter of Intent (LOI) and outline your terms is essential to developing a business mindset. These letters are common for new graduates and job seekers alike, but how do you summarize your intentions accurately and concisely in an LOI? 

We’ll help you understand the most important rules for crafting an LOI to outline your experiences and express interest in the company.

What Is a Letter of Intent?

Letters of Intent are helpful in business dealings to outline each party’s intentions, the transaction’s goal, and any provisions in place before a deal is officially confirmed. 

An LOI is not just used in the business sector, though. Parents could write one to outline their expectations for their children should they both pass away unexpectedly. While not legally binding, family court judges will consider LOIs of this sort when making decisions regarding those children.

For a lot of people, an LOI is used to express interest in a job, much like a cover letter, to outline their skills and expertise and their interest in working for the employer. These types of letters are also known as letters of interest.

Letters of intent are helpful for job applicants who are applying for a job that doesn’t have a glaring “Now Hiring” sign outside their front door and is a good idea for new graduates to start drawing interest in their capabilities. 

“Ask, and you shall receive” is the motto of the business world. If you advertise your skills and experience and build a business network , you set yourself up to find the best job. Don’t be deterred if a company is not hiring and realize you may need to send out dozens of LOIs before you get a nibble; this is just part of the game.

After all, if a company currently has no vacancies, it takes the hiring manager two minutes to respond courteously, “Thank you for your application, but we are not accepting new candidates at this time.” In other words, don’t feel anxious that you may be wasting a company’s time with your LOI inquiry.

The more LOIs you write, the more likely you are to strike a chord with a company whose interests align with your own and who is willing to follow up with the interview process.

The Key to Writing a Quality Letter of Intent

Letters of intent are useful when submitting resumes at a job fair, researching suitable employers for your skillset, or applying for a job when no job posts are listed. The goal is to outline your skills, express your interest in working for the company, and submit a call to action. 

Remember, depending on your skill set, you may need to send out dozens, if not hundreds, of LOIs before you get a response. However, crafting a solid LOI with all the right components will likely land you an interview.

The Greeting

Always include a greeting in your LOI. A standard greeting like “Dear hiring manager” or “Hello” works well. If you know the name of the individual responsible for hiring, addressing them by name is a good marker of respect and showcases your professionalism.

Introduction

After your precursory greeting, your next goal is to introduce yourself. When preparing for this crucial beginning, consider the following questions:

• Why are you writing to this employer? 
• How does your skill set align with their company goals?

Ensure that you provide the hiring manager with a good understanding of who you are, why you’re writing the letter, and your intention. This is your first impression, so take the time to make it a good one.

Here is an example of a suitable introduction for a letter of intent: 

“Dear hiring manager,

My name is John Davis, and I’m a technical writer who recently graduated from the University of California with my bachelor’s degree in English. WordSmith Inc. has a wide range of impacts on the world with an admirable sense of ethics. Please consider my application for employment in your technical writing department.”

Body Paragraphs

Now that you have a solid intro outlining your intentions, it’s time to move on to the body paragraph, which should include all your relevant achievements, experience, and values. 

Consider the following example:

“While attending the University of California, I participated in numerous opportunities that helped develop my craft, such as serving as a staff writer for the university’s technical department. As part of my responsibilities, I conveyed complex topics into digestible articles using my computer electronics expertise. In addition, I have taken several courses on content marketing and am familiar with SEO mechanics and practices.”

Feel free to outline any extracurricular activities related to your skill set and briefly touch on your academic achievements; your primary goal is to sell yourself to the hiring manager.

Call to Action

Finally, include a robust call to action to give the hiring manager a reason to call back. Convey your interest in the company once more and reiterate the assets you bring to the table:

“Given WordSmith’s excellent reputation for high-quality technical writing, my skill set would make me a valuable part of the team. If you need entry-level technical writers, please consider me for any available positions.”

Closing Line and Signature

Wrap up your email with a brief closing line and your signature. Something as simple as “Sincerely” or “Thank you” is acceptable, but you could also use “Thank you for your time” or “Thank you for your consideration.” 

On the following line, type your name as a digital signature. Provide your contact information below, including your phone number and email address, or include it as part of your closing paragraph. It is also a good idea to attach your resume to an LOI so that a hiring manager can review your achievements, education, and other qualifications.

Once you’ve completed your email, review it carefully for errors. Sometimes reading your letter out loud can help you detect problems in your writing, so doing so can help you make appropriate revisions to ensure your letter is as effective as possible.

Letter of Intent Template

Dear Mr. Reginald Davis,  My name is Michael Fields, an art teacher with three years of experience at the secondary education level. I have recently moved into the area and am interested in working for Manatee Heights School District. Please consider my employment application.  From my background in education and experience teaching seventh grade at Aloysius Junior High, I understand the value art has for students, giving them an outlet to express their creativity while teaching them how to work independently and with others. I have excellent classroom management skills and easily build rapport with students, providing instructional and fun lessons. As I have three children, I understand the importance of a solid educational foundation.  Your school system embodies the same qualities I hold dear, so I believe we would make an excellent match. I would love to further discuss my qualifications with you. You may reach me at [email protected] or by phone at 555-5555.  I appreciate your time and consideration! Regards, Michael Fields

The Bottom Line

Sending out a letter of intent is a great way to put out a few feelers for jobs in your area. Following this template, you are much more likely to get a callback from a candidate employer and give yourself the best chance to land the job you seek. 

Remember, if the company does not currently have an opening for a position that fits your talents, they may store your letter in their candidate file if they like what they see in you. If so, you may hear from them when an opening becomes available. The key to success is to remain patient, keep an open mind, and stay vigilant.  

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Letter of Intent

Letter of intent generator.

Before a formal agreement, individuals tend to reach out to their target by other means. Nowadays, people do it through online means, with email being a popular method. However, to make it more personal, a letter of intent is usually sent before anything else. The use of this letter is crucial, especially in a lot of professional settings.

What is a Letter of Intent? A Letter of Intent (LOI) is a formal document used to express an individual’s interest in a specific opportunity, position, or agreement. It serves as a preliminary agreement between two parties before finalizing a formal contract and outlines the main points of the deal or position being considered. In the context of employment, such as for a teaching position, a Letter of Intent is used by a job applicant to convey their interest in a job opening, highlighting their qualifications, experience, and reasons for wanting to join the organization.

Download This Letter of Intent Bundle

How to write a letter of intent?

An LOI should clearly outline your intentions, interest, and what you bring to the table. Here’s a step-by-step guide on how to write an effective letter of intent:

Your Name Your Address City, State, Zip Code Email Address Phone Number Date Recipient’s Name (if known) Title Organization’s Name Address City, State, Zip Code

If you know the recipient’s name, use “Dear [Name]:” If you don’t know the recipient’s name, use “Dear Hiring Manager:” or “To Whom It May Concern:”

Introduction

State the purpose of your letter clearly. Mention the position, opportunity, or program you are applying for. Briefly introduce yourself , highlighting your current role or relevant background.

Express your interest in the opportunity and the organization or program. Explain why you are a good fit. Detail your relevant experience and skills. Provide specific examples that demonstrate your abilities and how they align with the goals of the position or program. Explain what you hope to achieve by taking this opportunity. Discuss how it fits into your career or academic goals. Conclusion Reiterate your interest and enthusiasm for the opportunity. State your availability for interviews or further discussion. Thank the recipient for considering your application.

Use a professional closing, such as “Sincerely,” followed by your name.

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How Does a Letter of Intent Differ From a Cover Letter?

The distinction between a Letter of Intent (LOI) and a Cover Letter is crucial for job seekers and students aiming for academic or career opportunities. Though both documents serve as introductory communications, highlighting your qualifications and interest in a position or program, they differ in purpose, content, and context.

• Letter of Intent (LOI): An LOI is often used in academic and business transactions. In academia, it’s typically submitted with scholarship, college, or university applications, indicating the applicant’s intentions to enroll in a program. In business, it might be used to propose a deal or signal the intent to purchase or merge with another company.
• Cover Letter: A cover letter is specifically job-related. It accompanies a resume when applying for employment, detailing the applicant’s interest in the job and qualifications that make them the ideal candidate.
• Letter of Intent (LOI): An LOI tends to be more comprehensive, covering a range of intentions, plans, and interests. For academic LOIs, it might discuss the applicant’s academic goals, research interests, or reasons for choosing a particular program. In business, it outlines the terms of a proposed agreement.
• Cover Letter: A cover letter is tailored to a specific job listing. It highlights relevant skills and experiences, demonstrates knowledge of the company, and explains why the applicant is a good fit for the position.
• Letter of Intent (LOI): The use of an LOI is broader and more versatile, applicable in various scenarios beyond job applications. It’s about indicating intentions or interest in a particular course of action, be it academic enrollment, business deals, or specific projects.
• Cover Letter: The context for a cover letter is strictly professional employment. It is a personal sales pitch aiming to convince the employer that the applicant is the right person for the job.

Why Do Companies Ask for Letters of Intent?

Companies request Letters of Intent (LOI) for various reasons, spanning from employment processes to business transactions. An LOI serves as a preliminary agreement between two parties before finalizing a formal contract. It outlines the terms of a deal or the intention to engage in business together, offering several benefits to both requesting companies and the individuals or entities responding to these requests.

Clarification of Intentions

• Outline Preliminary Agreements: An LOI helps in setting the groundwork for any agreement or negotiation, clearly stating the intentions and expectations of both parties. This early clarity can prevent misunderstandings and streamline the negotiation process.

Assessment of Interest and Commitment

• Gauge Commitment: By asking for an LOI, a company can assess the seriousness and commitment level of the candidate or the other party involved in a business deal. It’s a way to ensure that both parties are genuinely interested in moving forward.

Risk Mitigation

• Reduce Uncertainty: An LOI helps in reducing the risks associated with investments, partnerships, or employment by providing a written document that outlines the key terms and conditions agreed upon preliminarily.

Resource Allocation

• Effective Resource Planning: Understanding the intentions and level of interest from potential candidates, partners, or buyers allows companies to allocate their resources more efficiently, focusing on the most promising opportunities.

Legal Protection

• Legal Framework: While not always legally binding in terms of the specifics of the deal, certain elements of an LOI, like confidentiality clauses, can offer legal protection to the parties involved.

Facilitation of Negotiations

• Eases Negotiation Process: An LOI serves as a foundation for detailed negotiations, making it easier for both parties to discuss terms and conditions based on a mutually agreed preliminary framework.

Enhancement of Transaction Speed

• Speeds Up the Process: By agreeing on the main points early and documenting them in an LOI, companies can expedite the negotiation and contract finalization process.

How to Draft a Letter of Intent

Since a letter of intent involves essential business transactions, it is vital to take meticulous care when creating it. There are a few essential elements that writers should make sure when putting together a letter of intent .

1. Make the Summary Statement

To make your summary statement think about these questions. Who wants to do what? How much is requested? Is this a portion of a more considerable project cost ? The answers should be able to stand on its own, and if the reviewer reads nothing else, they should know what you want to do from reading this paragraph.

2. Write the Reason For This Letter

Write about the issue that you want to address in your letter of intent. Explain why you have chosen to respond to this set of points in the way that you have. For example, if you are a student seeking to transfer to another university , then indicate your reasons for the letter of intent.

3. Share Your Credentials

Whether this is for a job application or a business proposal , add them to your letter of intent’s content. Sharing your credentials will give your message a strong impression to your reader and convince them to reach out to you a lot sooner. Brag with substance by indicating awards, rankings, and tangible measures that set you apart from your peers.

4. Make a Strong Closing

Offer any additional information the reader might need, including a contact name and contact information. Express appreciation for the reader’s attention or the opportunity if it is in response to them.

FAQ’s

How serious is a letter of intent.

A Letter of Intent (LOI) is quite serious as it reflects a commitment to proceed with negotiations or a transaction. It outlines preliminary agreements and intentions, laying the groundwork for formal contracts.

Is a Letter of Intent Worth Anything?

Yes, a Letter of Intent holds significant value. It demonstrates mutual interest and commitment to move forward, serving as a foundational document for further negotiations and planning.

Does Letter of Intent Mean Offer Letter?

No, a Letter of Intent is not the same as an offer letter. An LOI indicates a general commitment to a deal or negotiation, while an offer letter is a formal job proposal outlining specific terms of employment.

Is it possible for a Letter of Intent be legally binding?

Parties involved may want the letter of intent be a legally binding contract. However, details of most transactions usually are not discussed until the drafting of a full agreement, which means that the parties should be careful. It is better than legally binding letters of intent only to be used if necessary.

Is there a time limit for a letter of intent?

Yes, a letter of intent usually takes around 72 to 96 hours for it to be valid in its use. This is typically a rule in a business or school setting when it comes to matters of job applications or scholarships.

Can I change my mind after I signed a letter of intent?

Only if it is legally binding, letter of intent is usually informal, however. But if it is not the case, it is possible to appeal for your release from its clause. You must do this, especially if you are in a professional setting, so that it is all sorted out properly.

According to an article by Forbes, the drafting of a letter of intent is essential. It sets out the terms in black and white, cuts off futile negotiations, helps a deal move forward, and reduces legal fees. That is why you must be meticulous when making your own. With a well-written letter of intent, you will have an easy time getting things started. Keep that in mind the next time you are going to make one.

Text prompt

• Instructive
• Professional

Create a letter of intent for applying to a specialized high school program

Formulate a letter of intent for a student seeking admission to an honors college.

Deliver a Letter of Intent for a scholarship application.

Write a Letter of Intent for a job position.

Formulate a Letter of Intent for a research grant proposal.

Draft a Letter of Intent for a real estate purchase.

Compose a Letter of Intent for a volunteer position.

Produce a Letter of Intent for a school transfer.

Develop a Letter of Intent for an internship application.

Construct a Letter of Intent for a project proposal.

How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!