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Fresh Graduate Application Letter Samples – Tips For Filipino Graduates

By   Global Strategic

March 27, 2022

Here Are Some Samples On How To Write An Effective Application Letter For Fresh Graduates

APPLICATION LETTER SAMPLES  – Graduation season is coming to the Philippines and for upcoming grads, it’s time to start preparing for the job hunt. The first step a fresh graduate can take is to write a cover letter for companies they want to apply for.

We all know that writing a cover letter shouldn’t be that difficult, but the reality is that writing a good application letter can be nerve-wracking. And, in some cases, this can be a deciding factor in whether or not you can get a high-paying job for fresh graduates .

You’re about to embark on your career journey and writing a good application letter might make or break your chances of getting your foot in the door for your career or even your dream job. Even if you have all of the credentials required, how would you fit all your accomplishments into an easy-to-read page?

Well, don’t worry! Because in this article, we are going in-depth into what makes a good application letter. Along with this, we’re going to give some samples that you could get inspiration from for your next application letter. Now, before we get into things, let’s first give a brief discussion on what a cover or an application letter is.

A cover letter is a document that is usually sent along with your resume . This provides a company with additional information regarding your talents, skills, and experiences.

You can also think of it as a sales pitch for yourself! As such, you need to cater your cover letter to the company you’re trying to apply for. With that being said, here are some examples of cover letters tailored toward fresh graduates from the Philippines.

APPLICATION LETTER SAMPLES

(Your Address)

(Recipient’s Name) (Job Title) (Address)

Dear (Salutation & Name),

I’m interested in applying for the role of Recruitment Specialist  in Global Strategic.

I’ve recently graduated and obtained my Bachelor’s Degree in Human Resource Development Management. Although I have no professional work experience, I’ve had several managerial and logistics work done for various local and national organizations. I wish to apply my skills and develop them further with the company.

Furthermore, I also had an internship with XYZ company which gave me the much-needed skills to work with some of the top professionals in the recruitment and human resources industry. During this period, I developed a passion for HR as I saw my potential to grow in this career path.

For further information regarding my skills and experience, please see my resume as attached to this letter.

Thank you for taking the time to consider this application and I look forward to hearing from you.

Yours sincerely,

(Signature) (Your Name) (Your email address & contact number)

Here’s another example of an application later, this time, for emails.

Email Subject: Data Entry Specialist Cover Letter

Dear Ms. Cruz,

I would like to express my interest in applying for the position of Data Entry Specialist  in your company.

I believe that my Bachelor of Science in Information Science has prepared me for this position. As a student, I developed skills that are integral to the job description. I’m a fast learner and can quickly learn new software.

During my internship at XYZ Company, I learned how important data is for businesses. Because of this, I learned to appreciate data and how to convert it into useful information.

I have also acquainted myself with a wide range of skills that allow me to quickly work well in teams or in solo projects. When I was in college, I attended several leadership seminars and activities that allowed me to interact with a diverse range of people with different characteristics.

With this application letter, I attach herewith my resume for your full consideration. Thank you for taking the time to review my application. Hoping for your kind consideration,

Now that you’ve seen some samples for your application letters, you might want to brush up on your interview and communication skills . And, with the help of these templates, you’re one step closer to getting interviewed for in-demand jobs in the Philippines this 2022 .

All set and ready to test your new cover letter skills? Apply with Global Strategic today and send us your cover letter and resume- we have a number of different opportunities and would love to hear from you and see which is the right one for your career journey!

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• Post date November 22, 2022
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What Is A Job Application Letter?

A job application letter is otherwise known as a cover letter. It goes along with the CV or resume of the applicant when he is applying for a job. The application format to be followed when drafting a cover letter is simple.

This document is a chance for an applicant to sell himself and the skills that he possesses to his prospective employer. The letter must be drafted with immaculate precision as this is the first opportunity for the applicant to present himself in a good light. Minor mistakes made in the application might create a negative impact. Most employers use the job application letter as a guide to sift through serious applicants and schedule interviews only for applicants with a strong resume and cover letter. Hence, a good cover letter could play a major role in landing you your dream job.

How to write a Job Application Letter?

You will be amazed to know how many people lose out on a good position only because they are unaware of the proper application letter format. Writing a job application letter becomes easy if one is aware of the dos and don’ts that craft the perfect letter. Several resumes land up being totally ignored by employers for no other reason than the fact that the job application sent in was full of errors or not impressive enough. By following only a few simple tips, making a polished and enhanced generic job application is possible.

The following points must be kept in mind when drafting an application letter for a job vacancy.

• Do not confuse your cover letter with your resume. Your resume is a history of your achievements, while your cover letter is your explanation to your prospective employers of how you are the perfect fit for a particular vacancy. Using the same points that you have used in your resume will make your cover letter dull and redundant.
• Stick to a professional format. Avoid the use of casual language and keep everything formal. For, e.g., using the first name of an employer is not a good way to begin your letter. Stick to formal fonts if the letter is being mailed. Stay clear of slang and short forms.
• Draft a new cover letter for every job application. Since every job profile and the responsibilities that come with it are different, it only makes sense to have a new cover letter for every position that you apply for.
• Make use of appropriate fonts and backgrounds. It makes no sense to have a cursive font for a job letter as that does not conform to standards of formality and also might be illegible to your employer. Your background for the letter must also be in a single tone and preferably white.
• Use appropriate language and punctuation. Though this is not a compulsion, it does cast a positive impression on the employer. Using appropriate salutations and punctuation in the proper place makes the employer assume that you are serious about your work and will be an asset to his company.
• Read and re-read. Since this is the first time you are putting yourself directly in the view of your employer, you will surely want to present yourself in the best light possible. Proofread your cover letter multiple times to make sure that even minor mistakes, like wrong punctuation, may be corrected.

The application writing format for a cover letter follows the business letter format. This is a concise and formal format of letter writing that uses short, crisp sentences to put the message across.

The format for a job application letter is described below in detail:

Personal Contact Information ( Name, address, city, state, pin code, phone number, email id )

Contact Information of Employer ( Name, title, company, address, city )

Salutation (Dear Mr/Ms.)

Body of application

• Use the first paragraph to mention your intentions of drafting the letter. You may also inform the employer of how you came to know of this particular vacancy.
• The second paragraph is where you elaborate on why you think you are a good fit for the position and the company. Mention your achievements in the past to support your claims.
• The third paragraph is where you express gratitude to the employer for considering you. Make it a point to mention how you will get in touch with them in the future.

Yours sincerely (Name or signature)

Sample Job Application Letter

This is an application letter sample for a teaching position. It might be noted that the applicant has chosen to deviate from the format slightly by placing his contact information on the top right-hand side of the application and mentioning the subject of the letter separately. These kinds of minor deviations are permitted so long as the all-over tone of the letter is formal.

This is an application sample of a cover letter for the position of secretary of a company. Notice how in the last paragraph, the applicant is giving clear information on how she plans to follow up on the response to her application. This leaves the company in a position to contact her if they find her a suitable match for their opening.

In this application sample, the applicant has mentioned the name of the person who has informed her regarding the opening in the company. She has also made use of points or bullets to elaborate on her experience. Her application letter for job vacancy hence appears more structured and puts her across as an organized person. This will cast a positive influence on the employer.

How To Submit A Cover Letter?

The cover letter is always supposed to be attached to your CV or Resume unless mentioned otherwise by the employer. It is an application, so it should not exceed two pages, preferably a single page.

You may drop off the resume and the CV along with the cover letter at the place of employment by hand or send it by email. Most applicants today prefer to mail their resumes as this gives them the opportunity to attach copies of their qualifications as well.

Common Mistakes While Drafting an Application Letter for A Job Vacancy

Listed below are a few points that make your cover letter appear informal or unprofessional. Avoid them at all costs if you want to land that dream job:

• Spelling mistakes and grammatical errors show that you are not truly interested in the position and have hence not taken the time to go through your application before submitting it.
• Too many background effects and publishing may draw the attention away from your skills and achievements. Keep it as clean as possible.
• Getting the content length wrong can destroy a good cover letter. If the letter is too short, you will miss the opportunity to elaborate on your skills, while if it is too long, it might get monotonous and boring.
• Writing nonsensical or too-long sentences can also result in your application being rejected. Some applicants make use of complicated and technical words thinking that this will display their grammatical prowess. In fact, it is the opposite that is bound to occur.
• Excluding contact details is another mistake that many applicants make. Some employers are in the habit of separating cover letters for resumes, so if you don’t include your contact details in both places, it might result in the employers not contacting you even if they consider you a good fit for their position.
• The haphazard arrangement of work experience and other facts is another way you might attract negative attention from your employer. No employer wants to spend his time arranging and then deciphering the experience of the employee. Ensure that your work experience is arranged systematically, starting from where you are currently employed and working your way downwards.
• Ugly formatting often makes job application letters hard to read. An employer may lose interest in an applicant because improper formatting makes it difficult for him to read and interpret a cover letter. Take help if you need to but ensure that your application is properly formatted and easy to read.

A strong resume and cover letter is half the battle won in the war for the best job. Spend some time building a precise and good resume and have a detailed cover letter to go with it. The points provided in this article should help you in the quest for your next job.

The main purpose of the employer to invite resumes and cover letters for vacancies is so that he can test the skills of the future employee. Hence it is safe to assume that the employer will make assumptions regarding the employee based on his cover letter. Therefore, the employee must put his best foot forward to impress the employer even before meeting him.

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Cover Letter for Job Application

A Cover Letter for Job Application is used by persons applying for employment. It is a way to introduce themselves to their potential employer and to briefly explain why the applicant should be considered for employment.

The Cover Letter for Job Application is a great opportunity for the applicant to show that they have researched and seriously considered the potential employer and the position that they are applying for by describing:

• why the applicant is interested in working with the specific potential employer
• the relevant skills and experiences that the applicant can contribute to the potential employer
• the reasons why applicant would be a good fit for the potential employer's organization

The applicant will also have the opportunity to attach relevant documents to the letter such as their Curriculum Vitae (CV), Transcript of Records, and recommendation letters .

How to use this document

When completing the document, consider specifying the person to whom the letter will be addressed , especially if the employer is an organization such as a corporation or a partnership. It may be tempting to simply address the letter to the Human Resource Department but taking the extra effort to search for the proper person to address the letter helps the applicant stand out . The applicant may search the potential employer's website or even call the employer to ask for the proper person to address the cover letter are two ways of finding out the name of the person to whom the letter should be addressed.

If the applicant wants to attach documents such as their CV or transcript of records, attach them at the end of the letter .

Once the document is completed, the employee may send a copy to the potential employer by printing a copy of the letter and personally delivering the same or by sending a soft copy of the same by email .

Applicable laws

There are no particular laws for Cover Letter for Job Applications in the Philippines. However, it is important to be truthful and accurate with the information that will be included in the letter.

Once the applicant is hired by the employer, the Labor Code of the Philippines, among other laws, will be applicable.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

Cover Letter for Job Application - sample template

Country: Philippines

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Sample Application Letter for Teacher in Public School (DepED)

• 2017 Sample Application Letter for Teacher Applicants of DepEd
• How do I apply for a teacher position?

September 23, 2015

Mrs. Josephine E. Bacsal School Principal Basey National High School

Dear Ma’am:

Always drawn towards this great profession, I want to apply for the position of Teacher 1 in your school. My resume is enclosed for your review. Given my related experience and ample capabilities I would appreciate your consideration for this job.

I completed my Bachelor of Secondary Education degree in 2012.

I have experience teaching under 18’s and adult students of different nationalities working as an ESL teacher for almost a year and a half. While much of my experience has been with the foreign students, I can confidently say that I understand how the system works in the state schools and I can do the duties and the responsibilities of a public school teacher.

After graduating, I was hired as an ESL teacher in Saeha English Learning Centre Philippines where I developed my communication skills. I was in charge of preparing the students to take International Standardized Tests such as IELTS, TESOL, TOEFL and TOEIC. Wanting to experience a real school set up and teach Filipino students, I resigned from my position after a year and joined a private Catholic school in Antipolo City where I taught English to grade 8 students. Having experienced the real classroom set up, I can confidently say that I already have the skills to be an effective teacher in a public school classroom set-up.

Experience has taught me how to build strong relationships with any departments at an organization. I have the ability to work within a team as well as cross-team. I believe that your school would give me the opportunity to learn more things in my chosen field and that it would hone my teaching skills further.

I give you thanks for giving me a chance to serve in your reputed institution.

Yours Sincerely,

Mark Llego Applicant

Read:   DepEd Teacher 1 Hiring Process: It Sucks!

Mark Anthony Llego

Mark Anthony Llego, hailing from the Philippines, has made a profound impact on the teaching profession by enabling thousands of teachers nationwide to access crucial information and engage in meaningful exchanges of ideas. His contributions have significantly enhanced their instructional and supervisory capabilities, elevating the quality of education in the Philippines. Beyond his domestic influence, Mark's insightful articles on teaching have garnered international recognition, being featured on highly respected educational websites in the United States. As an agent of change, he continues to empower teachers, both locally and internationally, to excel in their roles and make a lasting difference in the lives of their students, serving as a shining example of the transformative power of knowledge-sharing and collaboration within the teaching community.

43 thoughts on “Sample Application Letter for Teacher in Public School (DepED)”

Sir, give u give me an example of letterrequest to transfer frm my division to another. Im applying for the teacher1 position. thank you.

How about po for teacher 2 position?

A good example indeed! I also have a sample application letter for teachers on my site.

sir pwede po bang makahingi ng sample application letter for senior high.honestly hindi education ang ntapos ko, but i love teaching because my mother is a teacher. accountant graduate po ako kagagrasduate ko lng po. gusto kong magturo sa senior high school po.

sir may i use some contents of your application letter?

thank you po sa idea sir

God bless alot

GOODEVE PO…. Sir pacopy din po kailangan ko kasi ,para may basehan ako sir ….malaking tulong po ito sa amin sir.. Thanks po sir….GOD BLESS YOU….

Sir could you pls send me a example of another application letter, wala po akong experience kc new let passer po ako.thank u

sir pareho kta basaynon kao wray ak yna dida. pwd ba a mgpabulig haim new passer a. mg.aapply pla yna. ad to say asap info ky feb 2 na am demo bangin gadla sir dako im maibulig ha akon. salamat. adi ak fb elmadacer@yc

kung wala pon in-attend-an n seminar ayos lng ba?

pacopy din po ako. salamat 🙂

Sir, pwede pong mag-post kayo ng sample lesson plan in English? Matagal po kasi akong nag-work sa call center. Ngayon, nag-aaply ako sa Deped to go back to teaching, pero masyado na yata akong naiwan ng panahon when it comes to lesson planning.

Thanks in advance, sir. And keep up this helpful and heroic website 🙂

Good pm po,

Sir, simula po ng 1st day ng January meron na pong mga hiring sa mga public school

sir, I am a commerce graduate and also nakakuha na rin ng 24 units of certificate of teaching or professional education at passer na rin ako ng let under math major kasi don po ako na categorize ng prc sa math. currently on my third year in teaching as a private school teacher.kaso sa school ko di po kami nag lesson plan kasi calendar of activities and unit plans gawa lang namin.wala din ako experience in lesson planning. naka pa rank na rin ako last year pero di ako confident sa lesson plan ko. could you post sample lesson plans? thank you.

helow po sir pwede po ba kayu mag add ng example ng application letter for those new let passers and dont have yet experience.at iba po yong bachelor degree na natapus nag earn lamang po nang unit sa education para maka let at mkapag teach.maraming salamat po .sanay mpagbigyan mo kami.God bless

hindi din po agaf mahihire kase need experience and certificates for you to qualify

Good day po. Applicant po ako for teacher

Please provide some more cover letter in your next post above mention cover letter is good but i want to view more example. thanks

Good Day po pwede na po bng mag apply ngayon kung hindi pa po kailan po kaya? thank you po and God bless po!!

hi good pm po,

Sir ask ko lang if pwede na po ba magapply ngayong month para sa next sem ? para po sana sa public secondary?

Ma’am/Sir Tanong ko lng po kong meron po special ranking s catbalugan samar division??? Salamat po.

Sir, pwede po ba mag pass ng application in advance kahit hindi pa nka ranking? new Let passer po ako di na umabot sa ranking. Thanks…

Gud pm, Sir ask ko lang po teacher applicant po ako from ZAMBOANGA DEL NORTE f ever po nasa RQA yong name ko pwede po ba akong mag apply sa Lipa Batangas? Were moving po in Lipa sa month of July..thanks and God Bless..

pano po kumuha ng UAN?

after mo mka successful doon sa online application ,tska lng un lalabas ..

Good morning sir, May I copy it po? We have the same experience po kasi and it really suits my intent 🙂 Thanks. GBU

Sure! feel free po hehehehe..

Good morning Sir , May I ask you a favor po?

sir pa copy po para sa kapatid ko….salamat

sir pwedi pong icopy?? thanks.

Hi Maam, yes po pwede 🙂

How about po Sir for teacher 2 position?

Hi po. pwede po bang madownload to?

Hi Maam, pwede niyo pong icopy 🙂

Mam/Sir: panu po mag fill up? anu po ang mga procedure?thanks

Good day TeacherPH.

Tanong ko lang po sana until now I have not yet received my UAN. I registered yesterday (Monday) but I’m afraid I will still not receive it after 48 hours from registration. I hop you can assist me on this po. I am running a deadline, dito po sa Division of Cagayan de Oro City, the deadline is on April 10. Thank you po.

By the way, I read on the guideline released by DepEd last March 27, 2015 that school principals can still accept applications even if some papers or requirements are not yet completed, am I right po ba? Is it possible for me to submit the other requirements at the division office po ba I will just ask the principal to put a remark on my application. To follow na po yung ibang requirements. Pwede po ba yun? I will greatly appreciate your enlightenment on this. God bless. More power DepEd.

Magandang araw po, ask ko lang po kung saan malalaman na may hiring po dito sa Cavite area. Kasi po magpapa rank po ako.Thank you po at God bless po.

Magandang umaga po… Tanong ko lang po…Kahapon pa po ako nag.paregister ngunit hindi pa rin ako makapasok at hindi pa po ako nakapag-fill in ng E-PDS…palagi nalang po USERNAME OR PASSWORD MIGHT BE INCORRECT o NO DATA RECEIVED. Ano po kaya ang naging problema? salamat po…

Magandang Hapon!

Sir sa mismong DepEd website napo yung may problema.. hanggat hindi nila inaayos yung system hindi po ito mareresolba. Pagdating naman sa username or password might be incorrect lumalabas po yan pag hindi pa po verified yung email address niyo.

ganun po ba yun sir/mam.. kc same din po kmi ng na encounter n problem.. di ko rin po ma open yun account..

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Resume Sample Philippines 2024 [Free Downloadable Templates]

Seven seconds. That’s how quickly recruiters scan a resume. Is yours impressive enough to get invited for a job interview ?

Your resume is like an advertisement for promoting your work experience and skills. It’s your tool for selling yourself as the best candidate for the job to prospective employers.

With tighter competition in the job market, creating a solid resume has become more critical than ever.

Here’s everything you need to know about writing a resume, including samples and tips to help you craft an impressive resume.

Table of Contents

At a glance: sample resumes.

What Is a Resume?

A resume (also spelled résumé) is a written account that summarizes a job seeker’s work history, skills, professional achievements, education, and other qualifications. The word comes from the Middle French “résumer,” which means “to sum up.” Similar to but more concise than the biodata , the resume is usually the first document employers request from job applicants.

What Is a Curriculum Vitae?

A curriculum vitae (CV for short) is a comprehensive and detailed document describing a person’s professional and academic career. It’s a Latin term that means “course of life.”

What Is the Difference Between a Resume and a CV?

A resume and curriculum vitae are not always interchangeable. A resume summarizes one’s qualifications, while a CV provides a more in-depth and extensive career overview.

These documents differ mainly in terms of what each is used for, how long it is, what details are included, and how each is designed.

If you’re applying for a job in the Philippines , it’s easy to differentiate a resume from a CV. However, it’s tricky when you apply for jobs abroad.

Different countries have different requirements for resumes and CVs. Here are some pointers to remember when sending a resume or CV to the following countries:

• The United States and Canada – A resume is used for job applications, while a CV is used only for academic applications.
• Europe and New Zealand – When a company asks for a CV, you should submit a brief account of your qualifications (equivalent to a US resume). The term resume isn’t used in these locations.
• Australia , South Africa, and most Asian countries – Used interchangeably, a resume and a CV refer to the same short job application document. However, resumes are most common for private-sector jobs, while CVs are preferred for government jobs .

How To Write an Effective Resume in the Philippines: 8 Steps

1. use the right resume format.

Start by knowing which resume format will work best for your job application. Resume formats differ in the qualifications they emphasize. So choose a format highlighting whatever you want recruiters to notice on your resume.

When deciding on a resume format, consider your work experience, skillset, career goals, and the job you’re applying for.

Here are four resume formats, including the pros and cons and when to use each:

a. Reverse-chronological

This traditional resume format is what most candidates use (and employers are most familiar with). It highlights career progression by listing work experience in reverse-chronological order, starting with the latest and working through past jobs.

Advantages:

• Easier to see a candidate’s career development
• Preferred by most employers because it’s easier to read and scan

Disadvantages:

• Hard to stand out since most candidates are using this format
• Highlights the lack of experience for fresh graduates, undergraduates, job hoppers, and those with long employment gaps or frequent career changes

Best resume format for:

• Candidates with plenty of work experience relevant to the job they’re applying for
• Showing career advancement (e.g., promotion, lateral movement, overseas assignment, etc.)

Sample reverse-chronological resume format:

b. Functional

Also called the skills-based resume, the functional format emphasizes an applicant’s skills rather than work experience.

Instead of listing your work history first, put your qualifications and skills at the top of your resume. Organize your functional resume by grouping abilities with similar themes together (e.g., “Leadership Skills,” “Customer Service Skills,” Marketing Skills,” etc.).

Advantage: Highlights skills and downplays lack of experience

Disadvantage: It might be perceived as hiding one’s shortcomings

• Anyone who lacks relevant work experience, such as fresh graduates, working students, applicants with employment gaps, job hoppers, and career switchers
• Candidates with an expert level of experience who want to emphasize a specific skillset

Sample functional resume format:

The hybrid resume format combines some aspects of both reverse-chronological and functional formats. Also called a combination resume, this format consists of two parts: the first highlights relevant qualifications and skills, and the second lists your work history.

• It provides the same benefits as the reverse-chronological format but with more flexibility
• Can address questions about potential red flags such as employment gaps, job-hopping, and career changes
• Not as familiar to employers as other resume formats
• Not suitable for entry-level applicants
• Experienced pros in a particular industry
• Showcasing a diverse and developed skillset, especially for positions that require skills in at least three different fields or categories
• Candidates switching careers or with gaps in work history

Sample hybrid resume format:

d. Infographic

An infographic resume uses graphic design elements such as colors, illustrations, icons, charts, and font styling instead of just basic text. Regarding content structure, this type of resume can be either reverse-chronological, functional, or hybrid.

Advantage: Grabs attention and can easily stand out

Disadvantage: Hard to pull off and can leave a wrong impression if not executed well

• Designers and other creative professionals
• Marketing and advertising professionals with design skills (or who can hire a freelance designer to create a resume)

Sample infographic resume format:

2. Create Your Resume Header

Regardless of your resume format, always put your name and contact information at the top. If you make the next cut, the recruiter or hiring manager will quickly know how to contact you.

Must-have information on a resume header:

• Telephone number/Mobile number
• Email address

Optional information on a resume header:

• Professional title (e.g., “Marketing Professional,” “Web Developer,” etc.)
• LinkedIn profile URL
• Website/Blog URL
• Link to an online portfolio

3. Write a Resume Introduction

The introduction is one of the most critical parts of a resume, as it highlights the candidate’s most important qualifications. Since it’s placed somewhere at the top of the page, recruiters notice the introduction first before everything else.

There are four ways to present a resume introduction. The right option depends on the job applied for, as well as the candidate’s skillsets and work experience.

a. Qualifications Summary

A summary of qualifications lists crucial career accomplishments with four to six bullet points . Use this type of resume intro if you have much work experience with measurable achievements and diverse skill sets.

Sample Qualifications Summary:

b. Career Objective

This resume section states in two to three sentences why you want a specific position in the company. Using a career objective on a resume is ideal for fresh graduates, entry-level candidates, and career switchers with little or no relevant work experience.

Sample Career Objective:

c. Professional Profile

This resume intro combines the qualifications summary and career objective . The professional profile can be either a bullet-point list or a brief paragraph.

Use a professional profile if you are applying for a position in the same industry, have particular expertise, and have a significant career achievement to highlight.

Sample Professional Profile:

d. Professional Summary

This section highlights the top skills, experience, and achievements in your career in two to three sentences. It may also mention the job title and years of experience.

A professional summary works for experienced and skilled candidates, allowing them to showcase their most important qualifications.

Sample Professional Summary:

4. List Your Relevant Work Experience

The work experience section (also labeled “Professional Experience” or simply “Experience”) is your opportunity to prove your qualifications to potential employers.

You don’t have to list your entire career— choose up to three to five experiences most relevant to the job you’re applying for.

If you use the reverse-chronological format, place your work experience near the top, right below your resume intro. But this section should be placed somewhere lower for the functional format, like below the education section.

How to list work experience on your resume

The standard format for listing work experience includes the following information:

• Job title – Your job titles should be prominent on a resume to make it easy for potential employers to scan and find your relevant experience for the job. Put each job title at the top of each entry;
• Company name and location – Below or next to your job title, put the name of your past or present employer and its city and/or country of location. If you’re employed by a prestigious or well-known company in the industry, you may place its name on top of your work experience instead of the job title. If the company name is unfamiliar, you may write a short description of the organization;
• Employment dates – Add the timeframe of your employment in each company. You can indicate the year or the month and year when each position started and ended. No need to write the full dates. If you’re still employed with a particular company, put “present” after your start date (e.g., August 2018-present);
• Key responsibilities and achievements – This part describes what you did and how well you did your job. List the duties and notable accomplishments most relevant to the new job (around three to five bullet points) in order of decreasing importance. To stand out, focus on your achievements rather than your daily responsibilities. Mention exactly how you helped the business grow, exceeded your KPIs, got promoted quickly, and so on.

5. Add Your Education

The education section shows that you meet any academic requirements for a specific role, such as a bachelor’s or master’s degree in a related field.

Where you put this section and how much information you include depend on your experience level. If you’ve worked for a long time, keep your education short and place it after the work experience section.

However, if you lack experience, you may want to highlight your education by making it detailed and putting it near the top (above your work experience). This is also a good strategy for professionals emphasizing academic success, such as those in legal, medicine, accountancy, and education.

How To List Education on Your Resume

List your education, starting with your highest degree, in this format:

• School name
• Location (city/province or country, if you studied abroad)
• Graduation date (month and year)
• Honors and awards received (e.g., cum laude, dean’s lister, leadership excellence, scholarship , etc.)

If you have a college degree, there is no need to add your high school and grade school information.

6. List Your Hard and Soft Skills

Your resume should have a good mix of hard and soft skills because employers are looking for both.

Hard skills are measurable abilities that get a job done, such as coding in different programming languages, video editing, bookkeeping, and social media management.

Soft skills are personality traits that shape how you do your job, work, and interact with co-workers. Soft skills include leadership, professionalism, teamwork, initiative, persistence, and self-motivation.

The growing trend in recruitment nowadays is that employers value soft skills more than hard skills. Consider that fact when writing the skills section of your resume.

JobStreet.com’s 2018 Fresh Graduate Report 2 , for instance, found that most employers consider three things when screening candidates: attitude/work ethic, analytical thinking, and communication skills.

An iCIMS Hiring Insights report 3 notes that the top fields where soft skills matter more than hard skills are customer service, human resources, and sales/marketing.

According to the report, more recruiters place greater importance on soft skills for management than entry-level positions. The most valuable soft skills for senior-level posts are problem-solving, oral communication, and adaptability.

How To List Skills on Your Resume

• Choose five to eight of your hard and soft skills most relevant to the position you’re applying for. For an easy read, list them as bullet points.
• If you have a long list of hard skills, group them into categories. For example, if you’re a virtual assistant , you can categorize your skills into administrative, email management, social media management, etc.
• For each hard skill, include your proficiency level (beginner/intermediate/advanced/expert).

7. Personalize Your Resume With Additional Sections

Chances are, hundreds of applicants for the same position have the same (or higher) level of work experience, education, and skills as yours.

How do you set yourself apart?

Add a personal touch to your resume. Show employers that you are well-rounded and do something outside of work. After all, the experience and skills you gain from it can also be applied to the workplace.

Depending on your profession or industry and what you prefer to highlight, here are the optional sections you may list on your resume.

a. Certifications/Licenses

Include any relevant information in your resume if you’re in a profession with certification or licensing requirements (such as nursing, medicine, and engineering).

Even if your industry doesn’t require licensing, you may include any professional development courses you’ve earned, like a professional certificate in digital marketing.

b. Volunteer Work

Do you spend your free time helping others? Your volunteering experience is worth adding to your resume.

Studies find that listing volunteer work raises a candidate’s chance of getting hired. Showing that you help the community gives the impression that you’re a loyal, committed employee. You can also prove critical skills such as leadership, problem-solving, communication, teamwork, networking, event planning, fundraising, etc.

It’s a great strategy for students and fresh graduates without work experience and candidates with long unemployment periods.

For this section, the typical format lists the organization’s name, inclusive dates of volunteer work, achievements, and a short description of volunteer experience.

c. Languages

The ability to communicate in two or more languages is valuable in fields such as translation, ESL teaching, writing, and customer service.

It’s also valuable for multinational companies where the chance of career growth is high for multi-lingual employees who may be assigned to work in different countries.

So if you’re well-versed in a foreign language, add that info to your resume. To list your language skills, write the languages you can speak and understand and your proficiency level for each one (basic/intermediate/proficient/fluent/native).

d. Hobbies and Interests

The hobbies and interests section may be the least important, but it can boost your resume if it’s related to the position you’re applying for.

For example, being a basketball coach means you have the leadership, problem-solving, and interpersonal skills required for a management position in a company.

8. Proofread and Review Multiple Times

Save yourself from potential embarrassment and rejection due to glaring mistakes. When you’ve finished writing your resume and cover letter , edit and proofread them multiple times to catch and correct errors, including the following:

• Incorrect, incomplete, or outdated contact details;
• Grammatical errors, particularly misspellings and wrong verb tenses (Use past tense for former positions and present tense for your current position);
• Formatting inconsistencies (different date formats, font types, heading formats, etc.).

Remember these pointers when proofreading your resume and cover letter:

• Read the document slowly from the beginning. Then read it backward per phrase. Pay close attention to every phrase.
• Proofread your resume several times at different times of the day.
• Run a grammar and spelling check on your computer. You can install online tools like Grammarly to help you spot errors you missed from your manual proofreading.
• Ask a friend or family member for help. Please take note of their feedback and suggestions for improvement.

Best Resume Samples for Every Type of Applicant in the Philippines

• Resume samples for fresh graduates .
• Resume sample for OJT students .
• Resume sample for undergraduates and working students .
• Resume samples for high school graduates .
• Resume samples for call center agents.
• Resume samples for healthcare workers.
• Resume samples for government job applications.
• Resume samples for lawyers.
• Resume samples for accountants.
• Resume samples for civil engineers.
• Resume samples for architects.
• Resume sample for teachers.
• Resume sample for seaman.
• Resume samples for factory workers.
• Resume samples for freelancers.

Top 11 Free Tools for Creating a Resume

Without Photoshop skills, developing a resume that doesn’t look sloppy is hard.

Enter online resume builders with professionally designed templates that let you plug in your information for a polished look. Especially for first-timers, these tools are beneficial.

Use a resume builder so that you can focus more on writing your resume than obsessing about its design.

Here are free resume builders that are among the easiest to use:

1. CakeResume

This online resume builder allows users to upload a PDF file of their LinkedIn profile and use the drag-and-drop feature to add design elements they like. After creating a resume, the file can be downloaded in PDF format.

Want a creative, custom-designed resume? Canva is the right tool for you. It has a vast collection of templates, photos, illustrations, colors, and other elements made by professional designers. You can use them for free to create or modify a layout for your resume.

3. Cultivated Culture

The easy-to-use resume-building tool on Cultivated Culture is perfect for job seekers who are not so tech-savvy. It allows full customization and the creation of unlimited resumes for free.

What’s great about this online platform is that its resume templates are created based on feedback from real recruiters and hiring managers from some of the best companies in the world. The templates have also been tested with real job seekers with different backgrounds, experience levels, and industries.

4. CV Maker

This beginner-friendly online tool has a simple interface that makes creating a resume quick and easy. A broad array of pre-designed resume templates are crafted per profession, so you don’t have to modify the layout manually. You can also organize the sections as you’d like.

5. Novorésumé

Unlike other resume builders, Novorèsumè specializes in resume writing rather than design. This is a must-use tool if you want to optimize your resume content. It analyzes text and recommends revisions to improve your resume quality.

Once you finish your draft, you can customize and preview your resume layout and download it as a PDF file.

6. Resume.com

If you’re looking for the fastest resume creation tool, use Resume.com. This free resume builder can extract information from your LinkedIn profile and place it on a template of your choice. You can immediately work on your resume from its homepage and download the final output as a PDF, DOCX, RTF, or TXT file.

7. ResumeGenius

This is another excellent tool for resume writing and design, especially for those without a good command of English. Users must answer multiple-choice questions about their work experience and education and fill in the blanks with the necessary information.

ResumeGenius also lets users add pre-written bullet points for making customized job responsibilities in the work experience section. Resumes created with this tool can be downloaded in PDF, DOCX, and TXT formats.

8. Resume.io

Building a resume using Resume.io is simple. Just choose a template, add your information, and download your resume.

You can also check the website for resume samples from people hired in different industries to get an idea of how to write a resume.

9. VisualCV

With its professionally designed templates, you can create visually stunning resumes for jobs you want to apply for. Creating a resume is also easy—you can upload your document on the website instead of cutting and pasting text.

More than just a resume builder, Zety lets you create a cover letter in the same design as your resume. It also features a text editor for minimizing typos and a resume checker that suggests revisions for improvement.

11. ResumeGiants

ResumeGiants is a free online resume builder boasting many resume templates in different formats and for different jobs. Expert guidance and coaching are incorporated in the instructions so you can rest assured that your resume is optimized for success.

Tips and Warnings

1. use powerful action verbs.

A common mistake in resume writing is starting every phrase with “Responsible for.” These words take up space and don’t add value to your resume. Instead, use strong action verbs that instantly grab the hiring manager’s attention.

Choose action verbs 4 that goes beyond just stating your duties. Use words that show how you delivered results, exceeded expectations, solved problems, did something innovative, or accomplished anything.

Here are some of the most potent action verbs that can help you accomplish that:

• Accelerated
• Accomplished/Achieved
• Awarded/Won
• Created/Established
• Implemented
• Increased/Boosted
• Decreased/Reduced/Minimized
• Led/Managed
• Promoted (to a higher position)
• Strengthened
• Trained/Mentored
• Transformed
• Volunteered

2. Quantify Your Accomplishments

Using the right action words alone is not enough to convince employers that you’re a strong candidate for the job.

As much as possible, support your list of accomplishments with data . Include numbers, percentages , monetary values (in peso, dollar, or any applicable currency), timeframe, and other performance metrics to support your successes.

For example, instead of simply stating you “Reduced average customer waiting time,” you can improve it by adding numbers: “Reduced average customer waiting time from 24 hours to 1 hour.”

If possible, briefly state how you accomplished something. The example above can be further improved: “Reduced average customer waiting time from 24 hours to 1 hour by organizing the customer service team’s workflow and prioritizing customer requests.”

Other specific, measurable achievements to add to your resume include the following:

• KPIs/Performance targets achieved or surpassed
• % increase in sales, revenues, profit margin, conversion rates, website traffic, production efficiency, etc.
• % cost savings generated or expenses reduced
• Number of people managed, trained, or mentored
• Number of customers handled or served daily
• Amount of grants, funding, or donations generated

3. Have a Simple and Consistent Layout

To get their resume noticed, some applicants go overboard with colors, illustrations, and other design elements—which are unnecessary and distracting.

Remember: less is more. Go easy on your layout. Let your credentials speak louder than your resume design. Use colors, icons, and what not to enhance your resume’s visual appeal, not overshadow its content.

So, how should your resume look to make an impression?

A 2018 Ladders eye-tracking study 5 found the common elements of resumes where recruiters spent the most time and focus on :

• Clear, simple layouts with marked section headings
• An overview at the top of the resume
• Position titles in boldface supported by accomplishments in bullet points
• Clear, easy-to-read fonts

The same study also identified the common elements of worst-performing resumes to avoid :

• Cluttered design with long sentences, multiple columns, and very little white space
• Little use of section headings
• Keyword overuse (Keyword use is helpful in resume writing, but overdoing it can make your document sound robotic.)

In addition, having ample white space makes a resume more readable. For most resumes, a one-inch margin around the page works. This also gives the recruiter and hiring manager enough space to write comments on a printed resume.

If you must reduce the margin size to fit your content on a page or two, ensure it isn’t lower than 0.5 inches.

Consistency in your resume formatting is important , too. If you italicize company names, for instance, all the others should also be in italics. All job responsibilities and accomplishments must be in bullet lists. Also, use the same font for all text in your document.

The key is to keep your resume’s look uniform throughout. Otherwise, the recruiter would think you’re careless, which might spill over your work performance.

4. Choose the Right Font Type and Size

The best font and text size won’t make the reader squint.

What to use:

• Easy-to-read font (e.g., Arial, Calibri, Georgia, Helvetica, Times New Roman, Verdana, etc.)
• Different font sizes in decreasing order for your name (24 pt), section headings (14-16 pt), and bullet points/paragraphs (10-12 pt)

What to avoid:

• Ornate and cursive fonts that are difficult to read
• Fancy and wacky fonts, including Comic Sans, that don’t look professional
• Font size below 10 pt
• Using one text size throughout

5. Submit Your Job Application Properly

All it takes to botch your job application—even with a perfectly written resume and cover letter —is failing to follow the employer’s instructions on document submission.

Take the time to carefully read the job posting’s submission requirements before you send your application. Keep an eye out for these usual requirements:

• Where to send the materials – While most employers require submission through email, others ask applicants to upload their resumes online.
• Email subject line – Look for a specific subject line format. If there’s none, use this standard format: [Position Title] Resume – [Your Name]. Example: Marketing Assistant Resume – Juan Dela Cruz.
• Types of required attachments – Besides the resume and cover letter, the employer might have other requirements, such as a portfolio or work samples. Make sure to attach them as well.
• File format – Should you send your documents in a specific format? Check the job ad to find out. If it doesn’t specify anything, attach your job application materials in either PDF or DOCX, as these are employers’ most preferred file formats.
• Attachment name – Be specific when naming your attachments. If the employer has no specifications for attachment naming, you can use this format: [Your Name] – [Position Title] – [Attachment Type]. Example: Juan Dela Cruz – Marketing Assistant – Work Sample
• Cover letter submission – Check if the job posting mentions how to submit a cover letter. The employer might require you to attach it to your email. Otherwise, you can copy the text and paste it into the body of your email message.
• Submission deadline – Never overlook this detail, or your job application will be ignored. Government job postings, in particular, set a deadline for document submission.
• Others – Some employers test applicants’ ability to follow instructions by asking them to insert a specific word in the subject line or cover letter.

Additionally, use a professional email address (ideally one with only your name or initials) when sending your resume and other documents. An email address that’s cutesy or filled with odd characters doesn’t only come off as unprofessional but also shows that you’re not taking your job application seriously.

Lastly—and most importantly—never mass email your resume. It reeks of carelessness and lack of attention to detail.

Put yourself in the shoes of the hiring manager. Would you hire someone who sent a generic job application to multiple companies at once?

Frequently Asked Questions

1. do i need a different resume for every job application.

While submitting just one version of a resume to all possible employers is the most convenient thing to do, it won’t be as effective as customizing your resume to each position you’re applying for.

What works for one position or company may not work for another. Your resume and cover letter must be tailored to each job application. It takes more time and effort to write different resumes and cover letters for different job openings, but all will be worth it when you get selected for interviews.

There are several ways to write a targeted resume and cover letter without rewriting the entire document.

a. Choose details that are directly relevant to the role.  The work experience and skills you include in your resume should closely match the requirements in the job ad. You don’t have to list your entire work history. Exclude information that’s not related to the position you’re applying for.

b. Write a custom resume intro.  You can rewrite your resume’s overview according to the company’s challenges (and how you can help solve them), the top skills each employer seeks, and the level of experience required for the job.

c. Re-arrange your lists . If you specialize in two or more fields, highlight the one required for the specific role. For example, if you have both a writing and SEO background, focus on your writing skills for your writing job applications and your SEO expertise for SEO-related jobs.

d. Use keywords.  An effective customization strategy is finding the most important keywords from the job posting and mentioning them in your resume and cover letter. These job-specific keywords are what employers look for when scanning resumes and cover letters.

2. Which is better: a traditional-looking or a modern/creative resume?

The right resume design depends on the position you’re applying for and your industry.

For traditional industries such as business, finance, banking, legal, and healthcare, stick to the conventional, formal-looking resume. Sending a creative resume for a position in these industries would be seen as unprofessional.

Suppose you’re pursuing a career in advertising, marketing, or any industry that values creativity and innovation. In that case, a modern resume (like an infographic or interactive resume) will make you stand out. This is especially true for graphic designers, animators, multimedia artists, and other creative professionals whose resume design and layout skills will be assessed.

3. How long should a resume be?

Studies have conflicting recommendations on the  optimal resume length . Some say one page is what most employers prefer, while others claim that two-page resumes showcase a candidate’s qualifications better. In reality, recruiters wouldn’t mind whether you submit a page or two. What matters is that your resume is concise and lists all your relevant experience and skills.

The correct number of pages depends on the position and the level of experience required. As a rule of thumb, here’s when to use a particular length for your resume:

a. One-page resume  – This is ideal for most job applications, as it’s faster to read than a multi-page resume. Entry-level candidates with little experiences, such as fresh graduates and career changers, should aim for a single-page resume.

b. Two-page resume  – For mid-level positions that require at least 5 to 10 years of experience, two pages allow candidates to include all relevant information. A second page is also necessary for jobs requiring technical skills, as well as government job applicants who must list all training and conferences attended.

c. Three-page resume (or CV)  – Three or more pages are generally acceptable for senior management positions or candidates with over ten years of experience. This is because they need more space to make a detailed list of their experiences and accomplishments. The same goes for professionals in the academic, scientific, and medical fields who need to elaborate on their work experience and educational background.

Still undecided?  Just write your resume first without thinking about the length. Once you’ve finished, please review it and cut out unnecessary details.

4. How can I cut down the length of my resume to make it more concise?

Avoid cramming as much information as possible onto your resume. Omit irrelevant details that don’t relate directly to the job and are unnecessary for the employer’s hiring decision.

Here are some examples:

a. Personal details that could lead to hiring discrimination , such as age, birthdate, sexual orientation, civil status, height, weight, religion, name of spouse and children, and political affiliation, unless the position requires it.

b. Second phone number or email address – This information wastes space on the page and may confuse the recruiter.

c. Personal website or blog  – Not necessary unless you’re a writer, web designer, or SEO professional who wants to showcase your relevant skills.

d. Social media profiles  – Provide only your LinkedIn profile. Other social networks are too personal and unnecessary. The hiring manager might “stalk” your online profiles anyway.

e. Salary history and expected salary  – The recruiter will ask for this information during the interview. It’s too early (not to mention imprudent) to bring up your salary in the first stage of your application.

f. Work experience dating back over 15 years , unless the roles are still relevant to your current career.

g. Unrelated hobbies  that remotely have anything to do with the job.

h. Obsolete skills  – The employer doesn’t need to know that you are proficient with outdated technology or no longer have current and relevant abilities in your industry.

i. Street addresses of companies and schools  – State the city and province (plus the country if located abroad) of your employers and schools.

5. Should I put my photo on my resume?

Generally, the candidate’s photo isn’t necessary on a resume. After all, your resume should be about your credentials and not your looks. The only exceptions are positions where appearance matters, such as acting, modeling, customer service, and brand ambassador jobs.

Another consideration when deciding whether to add a photo or not is the country where you plan to work. Resume photos are acceptable in the Philippines, Japan , China, South Korea , and most European countries. But in the United States, United Kingdom, Australia, Canada, and Sweden, including a photo on a resume is generally unacceptable.

If you decide to put your photo, make sure it’s a headshot (2 x 2 size) that looks clear and professional with a plain background, similar to your passport picture . You should also be dressed appropriately in your resume photo. Please place it in the upper left or right corner of the page.

6. Are character references in a resume required?

References are generally not required for resumes. The references section is just optional. Skip it altogether, especially if you’re trying to fit more critical information onto your resume.

Also, you don’t have to indicate “References available upon request” on your resume because it’s understood that you have them. You can wait until you’re asked to provide your references.

If a job posting requires character references, be careful who you choose to include in your resume. These people should be able to vouch for your character and abilities, especially those who know you well and think highly of you (except for your family and friends).

Your references could be present or past managers/supervisors, colleagues, professors/teachers, coaches, or clients. Ideally, these people are professional and articulate.

There are other reasons why adding references to your resume can be a good strategy. You might know or have worked with someone well-known and respected in your industry. Or someone in an executive-level position, such as a university dean, CEO, VP, or director in your former company. You can impress the recruiter by including people with such stature in your references.

Also,  character references can boost your job application if you don’t have much work history yet.

As a common courtesy, get the consent of the people you’ll enlist as your references before you share their contact information with recruiters. Let them know that someone might contact them and ask questions about you.

When writing your references, include the necessary details: complete name, position title, mobile number, landline number (if any), and email address. Put the reference section at the bottom of the page.

7. I don’t have any work experience. What do I put in my resume?

Even if you don’t have a formal work history,  you can focus on qualifications other than paid work experience.

If you’re a student, fresh graduate, or career shifter, there are other details worth adding to your resume.

a. Internship experience b. Part-time ,  freelance , or summer jobs (as long as the experience and skills gained from them are relevant to the job) c. Volunteering experience in charities, non-profit organizations, barangay-sponsored programs or activities, etc. d. Extracurricular activities in school (such as membership or leadership experience in student organizations, campus publications, etc.) e. Certifications, languages, hobbies, and interests f. Past projects or a small business you’re currently running g. Character references h. General weighted average (GWA) i. Relevant seminars, workshops, conferences, or online courses attended

Moreover, highlight your education and soft skills. To do that, use the functional resume format that plays up skills and education and downplays work experience.

8. I was a freelancer/entrepreneur, and now I want to get an office job. How do I list self-employment on my resume?

Adding freelance or  business  experience to your resume resembles listing formal work experience. You need to make some tweaks. Here’s how to pull it off:

a. Place a job title . Even if your position in your freelance work or business has no official title, give yourself a job title that accurately describes the nature of your work, e.g., “Freelance Software Developer,” “ Real Estate Agent ,” “Financial Advisor,” “Marketing Consultant,” “Small Business Owner,” etc.

b. Add a company name . Yes, you can add a company name even if you’re not employed by one. If your business is registered with the DTI and BIR , use your official business name.

c. List your duties or services.  Briefly describe your work in each bullet point if you’re a freelancer. Worked for multiple clients? Summarize your responsibilities and accomplishments with your clients. If you’re an entrepreneur, describe your business’s nature and essential duties and achievements as the owner. Emphasize notable projects and clients. If you’ve worked for or done business with well-known clients, mention them in your resume (except if you have a confidentiality clause in your contract). It’s also great to single out a project that helped you gain more knowledge and skills required for the job.

Here’s an example of how self-employment is listed on a freelancer’s resume:

Freelance Writer ABC Writing Services, Inc. (May 2015-2019) *Produced blog posts, sales copies, and product descriptions for various e-commerce websites *Assisted in editing clients’ website content *Consistently delivered outputs on time

Here’s an example of how self-employment is listed on an entrepreneur’s resume:

Owner/Operator XYZ Enterprises, Inc. (2017-present) *Started own business selling healthy homemade meals online *Took charge of the overall operations, including raw material sourcing, marketing, website maintenance, shipping, customer service, and  accounting *Successfully expanded the product line to include healthy desserts and  meal plans  in 2019

9. How do I handle employment gaps on my resume?

A study 6 found that work gaps on a resume lower the chance of getting an interview by 45%. Employers assume the worst when they see gaps between work experiences on a resume. A gap might mean the person may do it again.

If appropriately addressed, however, your employment gaps shouldn’t be a cause for concern. Here’s what you can do:

a. Use the functional or combination resume format  to emphasize your relevant skills and education.

b. Show the gap on your resume . There’s no point in hiding it. But briefly explain what you were doing during that period in your cover letter. Some reasons are legitimate (like job loss due to an economic crisis, starting a family, becoming a stay-at-home parent, recovery from an accident or severe illness, etc.), so there’s no harm in stating yours.

c. List any projects or activities —paid or unpaid—that you’re involved in during the work gap. These may include part-time, freelance, and volunteer work.

d. No need to explain an old gap that occurred more than ten years ago or a short gap that happened for less than six months. It doesn’t matter and will perhaps go unnoticed.

e. Never apologize for the gap.  The hiring manager will understand if you assure them the work gap won’t happen again.

10. I have frequently changed jobs. How can I avoid appearing to be a job-hopper?

Lack of consistent work history doesn’t look good on a resume. It’s a red flag for hiring managers—they might assume the candidate either kept getting fired due to poor performance/lousy workplace behavior or easily lost motivation to work.

Whatever your reason for having short-term stints, you can still create a strong resume and avoid the “job-hopper” label. Here’s how:

a. Use a functional or combination resume format , focusing more on your skills than work experience.

b. Write a compelling career objective.  Emphasize your desire to stay in a position or stick to a company for a long time.

c. List transferrable skills  that you gained from an unrelated job or industry that you can apply to the new position.

d. Have a separate section for your work achievements.  Show that you contributed something valuable to your former employers, even if you stayed only briefly.

e. Omit short-term jobs that are irrelevant  to the new position.

f. Combine work experiences, if possible.  This strategy works for candidates with related freelance projects with different clients. Instead of listing each freelance gig, you can group the projects under one entry and indicate that it’s for various clients.

g. Let your cover letter do the talking.  Mention that you’re looking for a career change and briefly explain why. If the job-hopping was involuntary, state the reason (e.g., layoff, redundancy,  business closure , etc.). You can also list what you will do to help address the team or company’s challenges.

• Yang, P. (2020). Retrieved from https://www.fastcompany.com/90483955/4-ways-to-boost-your-chances-of-landing-a-new-job-during-the-pandemic
• JobStreet 2018 report: Work ethic, communication skills important for employers . (2018). Retrieved 2 May 2020
• The Soft Skills Job Seekers Need Now . (2017). Retrieved 2 May 2020
• Action Verbs . Retrieved 2 May 2020
• Eye-Tracking Study . (2018). [Ebook].

Written by Venus Zoleta

in Career and Education , Juander How

Last Updated June 25, 2024 11:08 AM

Venus Zoleta

Venus Zoleta is an experienced writer and editor for over 10 years, covering topics on personal finance, travel, government services, and digital marketing. Her background is in journalism and corporate communications. In her early 20s, she started investing and purchased a home. Now, she advocates financial literacy for Filipinos and shares her knowledge online. When she's not working, Venus bonds with her pet cats and binges on Korean dramas and Pinoy rom-coms.

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How to write a great job application email (with examples)

Employers receive hundreds of job application emails in a day. Getting yours noticed is the first hurdle before landing an interview. With the high competition rate, you’d want your application to stand out. 

Your  job application email is important, so we’ve prepared a complete guide on how to write an email to apply for a job and other useful tips when sending your application via email. 

What is a job application email?

Before you begin, crafting the perfect subject line, the greeting, the opening paragraph, the body of the email, the closing paragraph.

• Attaching your resume and other documents

Proofreading and editing

The follow-up, job application email template, job application email examples, frequently asked questions.

A job application email is your way of signifying interest in a job opening. Consider it the condensed and simplified version of your resume and cover letter.

It is your first point of contact and lets you connect to the hiring manager directly. On average,  a recruiter receives 250 job application emails for every job opening and spends only 7 seconds or less on each one. 

A well-crafted job application email is your chance to make a good impression–even if it’s online. Your email must be brief, comprehensive, professional, and tailored to the job opening. Remember, this is the first step to landing an interview and it will set the tone for the rest of your application process. 

Writing a job application email is a strategic endeavor. The goal is to stand out from the crowd in a short amount of time. You need to show the recruiter at a glance that you are what they are looking for. 

Before applying for a job , you have to come to the field prepared. In the competitive world of job hunting, knowing the company and what they’re looking for is vital to your success. It gives you an edge over other applicants who are vying for the same position. If you want to stay ahead of the curve, here’s how to prepare. 

Research the company

Begin with knowing and understanding the company’s values and culture by visiting its official website, and clicking on the “About Us” page. This will inform you of the company’s mission and what they do or contribute to the market or society. Apart from their website, you can check out their official social media platforms to learn about their current activities.

This is also the perfect time to check if your passion, values, and interests likewise align with theirs. Get both sides of the story and research more about the company culture through news and other external websites.  

After doing your research, it’s time to identify the critical aspects of the job description. Find what is expected and then, tailor your application by listing down your skill set and qualifications. 

Gather the necessary information

Get the contact information of the human resources department, the job reference number or code, or any other formatting guidelines or specific requirements for the job posting. 

You’ll have a better chance of landing at least an interview if you know all these and can tick off everything on their list. Again, it’s always better to prepare. 

Choose a clear and concise subject line that will make it easier for them to see your email and know exactly what it’s about. 

In essence, the subject line should clearly state the following:

• The purpose of the email
• Specific job title, with a reference number if applicable
• Full name of the applicant

You can further personalize the subject line for a human touch in these instances:

• Write the name of the recipient if you know their name. (Example: Hello, Theresa - Here is my resume for the veterinarian position.)
• Mention your significant qualifications that match the job description. (Example: Job Application: Social Media Manager with ten years of experience - Maria Isabela Garcia)
• Add your academic degrees after your name, as required by the position. (Example: Job Application - Business Manager - Jose Cortez, MBA)

In general, here are sample subject line formats that you could use:

• Application for [Position] - [Name]
• Application: [Position], [Name]
• [Name] - Application for [Position] [Reference Number]
• [Name] - [Position] Application

Here are more examples of clear and concise subject lines:

• Application for Social Media Manager Position - Juan dela Cruz
• Application: Marketing Manager Position, Juan dela Cruz
• Juan dela Cruz - Application for Virtual Assistant Position (Posting #7890)
• Juan dela Cruz - Legal Secretary Application

No matter how enthusiastic you are for the job, avoid writing your subject line in all caps. You’ll come across as demanding, and to some people, impolite. Practice proper email etiquette.

Before you can start your job application email, first, find out to whom the email should be addressed. This is usually found in the job description. It may be the hiring manager or a specific recruiter. If there’s no information available, you can use generic salutations like “To whom it may concern,” “Dear Recruiting Manager,” or “Dear Hiring Manager.” 

The beginning of a job application email must be written in a polite yet professional tone. You can start with professional greetings such as:

• Dear [Hiring Manager’s Name]
• Dear [First Name] [Last Name]
• Hello [Recruiter’s Name]

If you are addressing the recipient by their name, make sure you spell it correctly. Always double-check this detail before you click send. And most importantly, no matter the circumstance, do not refer to the hiring manager as Mam/Sir. 

The opening paragraph of your job application email should already be the strong hook that gives the hiring manager all the information they need in one look. In your first sentence, briefly state your name, your purpose for writing, and an overview of your professional experience. 

This is the perfect time to express your enthusiasm for the role and highlight your relevant professional experience and skills. You can also mention when and where you saw the job posting and the person who referred you, if applicable.

For example: “I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge in the professional environment of [Company Name].” 

The body of the job application email is where you get to share more of your professional story with the potential employer. This part should contain a concise narrative of your skill set, qualifications, and relevant experiences that match what the job posting is looking for. 

For example: “I gained valuable experience in college through various internships and volunteer and organizational work. These experiences helped me develop a strong work ethic and attention to detail.”

On another note, avoid emojis in your job application email. You don’t know the hiring manager enough to warrant emojis, even if it is just a smiley face. 

Showcase your skills

According to the  2023 JobStreet PH Hiring Outlook Report , qualifications and relevant work experience are the top considerations of companies when offering jobs to candidates. You don’t have to show them all the things you have done in the past. Focus on the skills and qualifications that match the job description. 

Once you know which achievements will contribute to your case, provide concrete examples of these achievements. Provide data, statistics, or other information that led to this achievement. 

Some aspects to help you quantify your accomplishments are:

• The increase in sales or profits
• Number of clients or employees handled
• Length of professional experience in the related industry
• Relevant rankings

For instance, when applying to be a social media manager, you can say, “At my previous job, my contributions as the Social Media Manager drove 50 percent more traffic to the organization’s website, which resulted in a 20 percent increase in profit.”

Demonstrate company fit

It’s not enough that you’re the right person for the job. You should also show that you’re a good fit for the company. This is the part where you apply what you found while researching the company. 

Stress how the company’s values, mission, or vision align with yours. Substantiate this general assertion with examples of how you embody the company culture. Relate your capabilities and personality with the information you may have learned about the company through its website, social media accounts, and news or external sites. 

For example: “During my research, I learned that [Company] takes sustainability seriously. This is in line with my values as I have been a member of [environmental organization] for 5 years.” 

Explain employment gaps or career transitions 

Nobody has a perfect track record. It’s inevitable to have employment gaps, which employers might notice in your resume. Be upfront and truthful with the employer about the employment gap. 

By explaining these gaps or career transitions, you’re showing the employer your capacity to turn your weaknesses into a newfound source of strength. Focus on letting them know that despite the setback, you still used the time for valuable activities that advanced your professional skills to prepare you for re-entry into the workforce. 

As you conclude your job application email, reiterate your enthusiasm and suitability for the role and the company. Also, express your gratitude to the employer for the opportunity to apply and to consider your application. 

Of course, you don’t want this email to be the last, so place call-to-action information before you end the email. Express your willingness to provide additional information and availability to schedule an interview at their convenience. Finally, complete the job application email with a professional sign-off like “Best regards,” “Sincerely,” or simply, “Best.” 

On the other hand, your email signature should contain all your contact information. Hiring managers do not have the luxury of time to look for your contact details, so place them where they’re easily accessible, like the end of your job application email. 

Here’s a sample format of an email signature:

• [First Name] [Last Name]
• Contact Number
• Email Address
• Jobstreet Profile URL

Attaching your resume and other documents  

A job application email will only be complete with the relevant attachments. These usually are the applicant’s resume,  cover letter , and portfolio, if applicable. 

Make sure that these attachments are formatted for compatibility and easy readability of the hiring managers. If the job posting has a required format and materials, follow them and make sure to attach all requirements. You can send them as PDF documents if no format is specified.

Don’t forget to double-check their file names which should be in a professional format like “Juan dela Cruz_Resume” or “Cover Letter_Juan dela Cruz.” Make sure to change the file names if they’re still titled “Resume-2023-Final.” 

Finally, before you hit send, make sure that these documents are attached to the email. You don’t want to give the hiring manager the burden of messaging you just to resend those documents. 

Take a few minutes to give a final look at your job application email. This is your last time to catch those typographical or grammatical errors. 

Read your job application email as a whole and check if you used a polite and professional tone and all other formalities required by the employer. You can also ask a friend or enlist a professional service for a constructive second opinion on your job application email. 

In the end, having a polished, error-free email will demonstrate your dedication and attention to detail to the hiring manager in your first correspondence with them as a potential employer. 

One week is sufficient time to  follow up on the job application email . Be diligent in getting the hiring manager’s details through the company website or the job posting. 

As you write this  follow-up email , reiterate your interest in the position and politely remind them of your qualifications that fit who they are looking for. End your follow-up email with a call-to-action , letting them know your interest in proceeding with a job interview, your availability, and contact details. 

However, if you still  haven’t received a response from the employer after another one to 2 weeks, it’s time to move on. This might be hard news to take, but remember, this is not the end of the world. Job opportunities are waiting for you, especially on JobStreet. The only difference is that you’ll have a higher chance of getting noticed because you already know how to write an outstanding job application email.

Subject: Application for [Job Title] - [Your Name]

Dear [Hiring Manager's Name],

I am [Applicant’s Name], writing to express my interest in the [Job Title] position at [Company Name] posted on [Website] on [Date]. My skills and experience make me a strong candidate for this position within your organization.

I earned a Bachelor's degree in [related field] from [University]. I have [# years] of experience in [specific industry]. My previous work experience demonstrated my ability to [specific, quantifiable achievements related to the vacant position]. I am also committed to improving my professional skills, which led me to finish additional courses in [relevant certification].

I also possess excellent communication and interpersonal skills, making me comfortable working in a team and adapting to proactive work environments like yours. I am excited to be part of and contribute to [Company Name]'s success and take on new challenges that will help me grow personally and professionally. My skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further.

Thank you for taking the time to consider my application. I have attached my resume, cover letter, and portfolio to this email. I will keep my communication lines open should you have any clarifications regarding my application. 

[Your Name]

[Your Phone Number]

[Your Email]

[Your JobStreet Profile URL]

Here are sample emails for job applications in three different scenarios: for  fresh graduates , career advancers, and career professionals. Feel free to use these email application templates to kickstart your job-hunting journey. 

Job application email sample for fresh graduates

Don’t get discouraged just because you’re a fresh graduate. The latest JobStreet PH Hiring Outlook Report found that 54 percent of the surveyed companies hired fresh graduates in the past 12 months, and 8 out of 10 large companies have a higher likelihood of hiring fresh graduates.

I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge at [Company Name].

I gained valuable experience during my collegiate years through various internships and volunteer and organizational work. These experiences molded me to develop a strong work ethic and attention to detail. The problem-solving and communication skills that I have mastered have also helped me build strong relationships with my colleagues and our organization’s stakeholders.

My academic achievements and work experience make me an ideal candidate for this position. I am passionate about contributing to [Company Name] 's success and excited to work with the best in the industry.

I attached my resume, cover letter, and other necessary documents for your consideration. I look forward to discussing my qualifications for the role in [Company Name]. Thank you for taking the time to consider my application.

Job application email sample for career advancers 

Subject: [Job Title] Application: [Your Name]

Dear [Hiring Manager’s Name], 

I am [Your Name] writing to apply for the [Job Title] position at [Company Name]. I have [#] years of experience in [Industry] for an array of companies, such as [Previous Companies]. 

I have been working as a [Similar Position] at [Company Name], a company dedicated to [Brief description of Company]. I handle [Brief description of tasks in the past job]. For instance, [Company Name] experienced an [Data] increase in sales and an [Data] increase in engagement across their social media platforms after a month-long campaign under my leadership. 

I have appreciated my time at [Company Name], but I am now eager to pursue professional growth in my career. The [Job Title] at [Company] is a great opportunity where I can manage results-focused campaigns and implement the company's strategy and leadership plans for its stakeholders. 

I attached my resume, cover letter, and portfolio to this job application email. I look forward to discussing this role and working with [Company].

Sincerely, 

Job application email sample for experienced professionals 

Dear [Hiring Manager’s Name],

I am [Name], writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on [Website Name]. With [X years] of experience in [Industry], I possess the skills and qualifications necessary to contribute to your prestigious organization.

In my previous role at [Past Company] as [Past Position], I was responsible for [Quantifiable Responsibility or Achievement]. This experience taught me a strong understanding of [Related Skill or Knowledge], which would be particularly relevant to the requirements of the [Job Title] position.

I firmly believe that my skills and experience would be an asset to your team, and I am excited to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Values, Mission or Vision Statement], as they align with my professional core values.

I attached my resume, cover letter, and other relevant documents for your consideration. I would be glad to discuss my application with you further. I am available for an interview at your convenience. Thank you for taking the time to consider my application, and I look forward to hearing from you soon.

Crafting a standout job application email should showcase the skills that make you the perfect fit for the role and the company. 

Doing so requires dedication and attention to detail. Know the company and the job position you’re applying for. Make a compelling case for your skills and competency for the position. Give them all the information they’ll need to reach out to you. 

Master all these, and your job application emails will surely rise to the top of the recruiter’s inboxes and land you interviews and jobs in no time. 

• What if I can't find the hiring manager's name? ⁠Suppose you can’t find the hiring manager’s name. In that case, you can simply use a general, gender-neutral salutation in your job application email, such as “Dear Hiring Manager/Team” or “Dear Recruiting Manager/Team.”  ⁠
• How long should my job application email be? ⁠A job application email should generally contain 250 to 400 words and three to six paragraphs. This email is the condensed version of your cover letter, highlighting your skill set and qualifications for the job posting. It’s a summary, not an essay.  ⁠
• Is it okay to use humor in my job application email? ⁠Humor can be used in job application emails, but use it cautiously.  Experts found that top candidates are in the best position to use humor in job applications since their resumes have already covered the requirements, and humor may make them stand out even more. For fresh graduates, this might not be applicable.  ⁠
• How do I write a job application email if I have yet to gain experience? ⁠Fresh grads should focus their job application email on the soft skills gained through extracurricular activities, organization membership, and educational courses. Employers will see value in these soft skills since they are best taught through real-life experiences. Also, emphasize your willingness to learn new skills by dedicating yourself to the position. ⁠
• Can I use the same job application email for multiple applications? ⁠Job application emails are position-specific and aim to show your qualifications and fitness for the job and the company. Using the same email for multiple applications will defeat its purpose. 

Ready to send job application emails that will surely catch the employer’s eye? #SEEKBetter jobs on JobStreet and browse the Career Advice page for expert tips. Create your  Jobstreet profile today and download the Jobstreet app on  Google Play or  App Store .

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