oxford thesis ora

Visit the LibGuide on depositing data in ORA

Deposit data in ORA

ORA  is the University of Oxford's repository for research outputs, including data.

The service is an archival store which can preserve digital data produced wholly or in part by Oxford researchers. It is a University-wide service provided by the Bodleian Libraries. ORA can be used to store data that underpins scholarly publications, allowing the data to be cited. Where appropriate, data may also be made available for reuse by others.

ORA is not intended to replace national, subject, or other established data collections; instead, it complements other data archives by providing a local archive for researchers who are not able or do not want to deposit their data elsewhere. If data has been deposited elsewhere, Oxford researchers are encouraged to add a metadata record to ORA, to provide an additional means of discovery.

For information about the service, see the Bodleian's LibGuide  on depositing data in ORA. To deposit in ORA, visit the  ORA Deposit  page, and select the ‘Deposit data’ option.

Any enquiries may be sent to  [email protected] .

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Theses and dissertations

Read our guidance for finding and accessing theses and dissertations held by the Bodleian Libraries and other institutions.

Oxford University Research Archive (ORA)

Principal Investigator / Director:  not specified

Oxford participants:  Sally Rumsey (Main Contact)

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Project Description:

Oxford University Research Archive (ORA) contains research publications and other research output produced by members of the University of Oxford. Content includes copies of journal articles, conference papers, theses and other types of research publications. The full text of many of these items is freely available to be used in accordance with copyright and end-user permissions.

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• Oxford Thesis Collection
• CC0 version of this metadata

Understanding the role of oxidation in bonding of aluminium alloys

The main aim of this work is to study the bonding behaviour of Al alloys as a function of temperature, time and processing conditions from a perspective of oxidation so as to gain a comprehensive knowledge of the oxidation issues during processing and to design better bonding approaches for different alloy systems.

Two major parts of work have been carried out during the study: (a) the use of a stacking approach and a double pouring approach to potentially join two Al alloys and the...

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Chicago style, access document.

• THESIS01 (pdf, 26.8MB)

Why is the content I wish to access not available via ORA?

Content may be unavailable for the following four reasons.

• Version unsuitable We have not obtained a suitable full-text for a given research output. See the versions advice for more information.
• Recently completed Sometimes content is held in ORA but is unavailable for a fixed period of time to comply with the policies and wishes of rights holders.
• Permissions All content made available in ORA should comply with relevant rights, such as copyright. See the copyright guide for more information.
• Clearance Some thesis volumes scanned as part of the digitisation scheme funded by Dr Leonard Polonsky are currently unavailable due to sensitive material or uncleared third-party copyright content. We are attempting to contact authors whose theses are affected.

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Provide a statement outlining the basis of your request for the information of the author.

Please note any files released to you as part of your request are subject to the terms and conditions of use for the Oxford University Research Archive unless explicitly stated otherwise by the author.

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Research examinations

• Before the Examination
• Writing and Submitting your Thesis
• The Viva Examination
• Outcomes and Referrals
• Deposit and Consultation of Thesis

The information provided below provides a summary of key regulations applicable to all examinations. It is your responsibility to read and adhere to the  Examination Regulations .

The procedures for the submission and examination of theses are detailed in the  Examination Regulations , as well as the  Notes of Guidance for the Examination of Research Degrees (GSO.20a) .

When to submit a thesis

Students must have the appropriate student status before they are permitted to submit a copy of their thesis: if you are a student for the MSc by Research, MLitt, or MPhil, this means having completed your transfer of status; if you are a student for the DPhil, this means having passed both your transfer and confirmation of status.

You can find the details of your final submission deadline on Student Self Service, at ‘My Student Record’ > ‘Academic Information’. This maximum submission date is different to the expected completion date found on your University Card and Enrolment Certificate, and is the date by which you must have submitted the examination copy of your thesis. If you will not be in a position to submit your thesis by this date you will need to consider submitting an application for an extension.

Appointment of examiners

You should liaise with your supervisor regarding the selection of your proposed examiners. It is usual for supervisors to informally invite the proposed examiners, and confirm their willingness to act, before the submission of the Appointment of Examiners form.

Once you have decided on an appropriate internal and external examiners with your supervisor, you should complete the  Application for Appointment of Examiners (GSO.3) form  in Student Self Service, and read the accompanying Notes of Guidance. Once you have completed and submitted your section, the application will be sent to your supervisor who will propose examiner names to the relevant board, together with details of any special considerations which either yourself or the supervisor wishes to make known about potential examiners.

If you wish to request an early  viva , you will be given the opportunity to do so in the GSO.3 form. This cannot be used to request that a viva happens ‘as soon as possible’, but only where there is a specific date by which the viva must have taken place. If the faculty board accepts your request, your examiners will be invited on the basis that they conduct before a date you specify. You should bear in mind when specifying this date that you should allow your examiners at least four weeks to examine your thesis before the date of the viva, and the submission dates of your application form and thesis should reflect this. 

It is strongly recommended that you submit your section of the GSO.3 form four to six weeks prior to submitting your thesis, since the names of your examiners have to be approved and their acceptance received before your thesis can be provided to them. If you submit your form and thesis together, your thesis will not be provided to the examiners until these preliminaries have been completed.

Detailed guidance on all sections of the Appointment of Examiners form can be found in the GSO.20a .

Maximum number of terms’ extension permitted

The maximum number of terms’ extension permitted for DPhil students is six terms. Applications for extensions within this limit should be made via Student Self Service . Applications for extensions which would take you beyond six terms of extension will not be granted without both the full support of your supervisor(s), college and department/faculty, and in addition, special dispensation from the Examination Regulations agreed by the University Education Committee. Such applications should be made through your  Graduate Studies Assistant .

The maximum number of terms’ extension permitted for Master of Letters and Master of Science by research students is three terms.

Submission of examiners’ copies of your thesis 

The examination copies of all research degrees must be digitally submitted via the Research Theses Digital Submission (RTDS) portal before 11:59pm on the student’s maximum submission date. Submissions made via any other method will not be accepted. Full guidance on the functionality and instructions on how to submit your thesis using RTDS can be found in the  Quick Reference Guide for Students .

You may submit the digital examiners’ copy of your thesis at the same time as applying for the appointment of examiners, but note that your examiners will not be sent a link to download the thesis, until your  Appointment of Examiners form  has been approved and your examiners have formally confirmed their appointment to the Research Degree Team at the Examination Schools.

Presentation of theses and abstracts - style and format

Information on special regulations for specific subject areas and divisional and faculty boards can be found in the relevant Examination Regulations ; you should check the specific requirements for your course of study in the relevant regulations. A set of general advice on the format of the thesis can also be found in the General Regulations Governing Research Degrees, and is replicated in the GSO.20a .

Plagiarism is presenting someone else’s work or ideas as your own, with or without their consent, by incorporating it into your work without full acknowledgement. All published and unpublished material, whether in manuscript, printed or electronic form, is covered under this definition. Plagiarism may be intentional or reckless, or unintentional. Under the regulations for examinations, intentional or reckless plagiarism is a  disciplinary offence  (sections 4 and 5).

There are different  types of plagiarism  and you should familiarise yourself with each of them. You may benefit from taking an  online course  which has been developed to provide a useful overview of the issues surrounding plagiarism and practical ways to avoid it.

If plagiarism is suspected in your thesis, the matter will be referred to the relevant Director of Graduate Studies (DGS). They will thoroughly investigate the claim and may call you for interview. As part of the investigation, text-matching software such as iThenticate or TurnItIn may be used to scan the thesis but the thesis will not be saved to any text-matching software databases. If at this point there is no evidence of a breach of the regulations, no further disciplinary action will be taken although you still may be required to make changes to your thesis. However, if it is concluded that a breach of the regulations may have occurred, the DGS will refer the matter to the Proctors.

Extenuating circumstances

If you have a disability that may affect your thesis, this needs to be considered at the time that you are writing your thesis. There are a number of measures that can be put in place to support you whilst writing your thesis and these can be discussed with the Disability Advisory Service and your department/college disability advisors. These measures could include extensions of time for milestones, assistive technology, use of a proof reader etc.

By the time you submit your thesis no further consideration of the disability for the written work is appropriate, as you will have been given sufficient support so that your thesis can be examined under the same academic criteria as those theses submitted by students without a disability.

The oral examination or viva

It is the responsibility of the internal examiner to make all the arrangements for the viva examination. Your internal examiner should normally contact you to arrange a date for your  viva  within a month of receiving your thesis. If you have not heard from your examiner within a month of your thesis being sent, please contact the Research Degrees Team, who will contact your examiners. You must not contact your examiners yourself, except when you have to agree a date for the viva.

If you wish to ask for an early viva (one to two months following submission), the application setting out the reasons for your request must be made using the ‘request for time specific viva’ section of the GSO.3 (Appointment of Examiners) form. You may not request an early viva to take place within a month of submitting your thesis.

Your thesis will only be available to the examiners once both the completed GSO.3 form and their formal acceptance to act as an examiner have been received. Delays often occur by the GSO.3 not arriving promptly with the Research Degrees Team or a failure to elicit a response from the examiners to their invitation.

The regulations stipulate that examiners must have the thesis a minimum of four weeks before the date of the viva. In exceptional circumstances the board may permit a viva to be held earlier but this is not guaranteed. Please  contact your Graduate Studies Assistant  if you wish to enquire about this.

You must present for a viva in academic dress;  sub fusc  and a gown. The gown should be that of your present status (i.e. Student for the Degree of Doctor of Philosophy), the gown and hood of the degree held from your own university, or, if you are a University of Oxford graduate, the gown and hood of your University of Oxford degree. Special dispensation may be granted in certain circumstances, for example, health reasons, religious orders and members of the armed services. Please contact the Research Degrees Team for further information on how to apply.

Please do not forget to take a copy of your thesis with you to the viva.

Remote vivas

With the permission of the relevant board (given through the Director of Graduate Studies), vivas may be held with any or all of the candidate and examiners attending remotely via video call. A potential reason for this may be that an examiner or the candidate are based outside the UK, and would be travelling to the UK for the sole purpose of attending the viva. All parties must agree to the viva being held in this format, and further guidance can be found in Annex D of the Policy and Guidance on Research Degrees . Where permission is given for a viva to be held remotely, there is no requirement for the candidate or internal examiner to attend in academic dress.

Viva adjustments

If you wish to make the examiners aware of any illness, disability, or personal circumstance which may affect your performance in the viva, you can make an application for Adjustments to Assessment Arrangements using form  GSO.19 , outlining the requested adjustments and reasons. Adjustments can be requested at any point from offer of a place to submission, at the point of applying for Transfer of Status, at the point of applying for Confirmation of Status or at the point of applying for final viva/appointment of examiners.  The form and related guidance can be found here . Please contact your GSA or departmental graduate administrator if you require more information.

Minor corrections

Your examiners may recommend that you complete minor corrections before they recommend award of the degree. Your examiners will provide you with a list of the required corrections. If you have not received the list of corrections within two weeks of the viva, then you should contact the  Graduate Studies Assistant  for your subject area.

The University expects that these minor corrections will be completed to the satisfaction of your internal examiner within one month of being issued. If, for exceptional reasons, additional time is needed you may apply for an additional one month by submitting a copy of form  GSO.18 . Extension of Time for Completion of Minor or Major Corrections. If you fail to complete your corrections within the time allowed your name will be removed from the Graduate Register and a reinstatement application will be required.

Major corrections and referral 

A ‘major corrections’ option for DPhil examination outcomes give the examiners of research degrees an outcome option midway between minor corrections and referral. Corrections must be made and submitted within six months of the letter confirming the major corrections, although Examination Boards may grant an extension of up to three months on receipt of a GSO.18 form. Where a candidate is required to revise and re-submit their thesis, the revised thesis and, where required, a report indicating the specific changes made must also be submitted via the Research Thesis Digital Submission (RTDS) application.  It is not permitted for a thesis to be submitted directly to the examiners .

Candidates whose thesis is referred will be required to provide at resubmission a separate report indicating the specific changes made to the revised thesis. For students in the Humanities, Medical Sciences and Social Sciences Divisions and the Department for Continuing Education, the word limit for the accompanying report is 1000 words; for students in the Mathematical, Physical and Life Sciences Division, the word limit is 2000 words. The report will act as a guide to how the candidate has addressed examiners’ comments, and will direct examiners to the appropriate sections.

Correction timelines

The outcome types, time limits for changes and report lengths for each of the research degrees are summarised in the tables below.

Doctor of Philosophy

Master of Letters/Master of Science by Research

In all cases, the time limit applies from the date you receive the list of corrections/revisions required.

Examiners do not have the option of recommending an outcome of outright fail on the first attempt for MLitt/MSc(Res) examinations. Students not passing the examination at the first attempt will be entitled to a second attempt.

Re-submitting a thesis

If you are re-submitting your thesis, you are required to pay the re-submission fee (the current fee amounts can be found  here ) when you apply for the appointment of examiners. This fee does not apply to students submitting their thesis for the Review of Major Corrections. The re-submission fee should be paid via the Research Degrees section of the University's  online shop ; this will need to be received before the Research Degrees Team is able to officially log your submission and send your thesis to your examiners.

The revised thesis, and the required report indicating the specific changes made, must be submitted via the Research Thesis Digital Submission (RTDS) application. For students in the Humanities, Medical Sciences and Social Sciences Divisions and the Department for Continuing Education, the word limit for the accompanying report is 1000 words; for students in the Mathematical, Physical and Life Sciences Division, the word limit is 2000 words. The report will act as a guide to how the candidate has addressed examiners’ comments, and will direct examiners to the appropriate sections.

A fresh Appointment of Examiners form is also required for any resubmission. The report on the first examination will automatically be sent to the examiners of the re-submitted thesis. This is to ensure that the examiners are aware of the background to the revisions that you have made. If you wish to make a case for this not to happen, permission must be sought from the Proctors. You will need to apply in writing via your  Graduate Studies Assistant , stating your reasons, before or at the same time as re-applying for the appointment of examiners.

Deposit of a Library Copy of the Thesis

Students granted leave to supplicate will no longer need to submit a hardbound copy of their thesis to the Examination Schools in order to graduate. This includes any students granted leave to supplicate in previous academic years who have not yet submitted a hard copy of their thesis.

All candidates for the degrees of DPhil, MLitt, MSc by Research and DClinPsych must submit an electronic version of their finalised thesis, as approved by the examiners, to the Oxford University Research Archive (ORA)  following being granted to leave to supplicate. Students for theses degrees must do so a minimum of five working days prior to their graduation date, and will not be able to attend a degree ceremony (even in absentia) without doing so.

Information   regarding this process can be found on the  Oxford Research Archive website  and will be sent with your result letter. Deposit of a copy with the archive is optional for candidates for the degrees of MPhil, Master of Studies in Legal Research (MSt) or Bachelor of Philosophy (BPhil) in Philosophy.

If submissions remain outstanding, shortly before your degree ceremony you will receive emails reminding you to complete these submissions at least five days in advance of your ceremony. If these submissions are not completed by this time, your name may be removed from the ceremony list.

Dispensation from Consultation of Thesis

Where there are concerns about the thesis being made publicly available online, candidates can apply for dispensation from consultation for part or all of their thesis using form  GSO.3c . Information on this process, and on likely reasons for applying, can be found on the Bodleian website .

Candidates who are granted Dispensation from Consultation on the whole thesis, and on a permanent basis, should, in addition to the finalised copy of the thesis submitted to the Oxford Research Archive, submit a finalised hardbound copy of their thesis for deposit in the relevant university library. This applies to students who have already been granted Dispensation from Consultation, and who have not yet had the opportunity to submit a hard copy of their thesis.

Students whose thesis (or part of the thesis) is in a non-standard format which cannot be submitted electronically (e.g. a 3D artwork, or artefact) should also submit a physical copy for deposit.

Physical copies for those students granted Dispensation from Consultation on a permanent basis should be to submitted to the Bodleian at the North Proscholium, in the Bodleian Library, during library opening hours. More information on this process is available on the  Bodleian LibGuide .

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Submission Policy

This policy sets out the criteria for who is eligible to deposit materials in ORA, conditions surrounding submission, and specific criteria for theses.

The Oxford University Research Archive (ORA) has been in place as Institutional Repository (IR) for the University of Oxford since 2007, with the purpose of providing a permanent and secure online archive for research materials produced by the members of the University.

ORA and its Open Access content is available to anyone with an Internet connection, though deposit to the archive requires University authentication. The repository, and its content, is managed and maintained by staff within the Bodleian Libraries although various stakeholders around the University are involved with decision making regarding its function.

2. Submission Process

There are three routes of deposit to ORA:

• Deposit via Symplectic Elements
• Deposit through the ORA interface
• Ingest via API (bulk import)

Each route provides a mechanism for specific types of material based on business need and workflows in processing each item type. The deposit routes and further information on using them can be accessed at: https://ora.ox.ac.uk/deposit .

In all cases the ORA Deposit Agreement must be accepted. As part of the agreement depositors confirm that the materials being deposited:

• do not infringe data protection principles;
• contain no violation of copyrighted works, or that any content where third-party agreement has not been granted that a suitable dissemination version of the work has been provided;
• that contain any commercially sensitive material have been indicated to be restricted access in line with any embargo period to be imposed, and details provided to repository staff.

Submission of a deposit to ORA can be made at any time. The University of Oxford currently encourages authors to ‘Act on Acceptance’ in order to meet the eligibility requirements for the Research Excellence Framework assessment (REF). See: http://openaccess.ox.ac.uk/home-2/act-on-acceptance/ .

When undertaking a deposit, depositors are presented with a deposit form to complete that contains fields relevant to the selected item type. Mandatory fields to be completed are indicated in the form. Though each deposit undergoes a ‘review’ by repository staff, depositors are advised to provide as much accurate data as is available to assist with the accuracy and final ‘presentation’ of the work in the ORA record.

In some cases, material submitted to the repository may not be made available immediately (or indefinitely) depending on the rights asserted within the works, issues regarding sensitive content, or as the result of policy imposed by an external body (such as a publisher or research sponsor). Where a specific version or title cannot be made available this would be kept in the repository as an archive copy, restricted from public view.

3. Eligible content/depositors

In order to be eligible for inclusion within ORA, material deposited must hold a connection or affiliation with the University of Oxford. This may be that an author or contributor to the intellectual content of the material holds personal affiliation to the University as a student or employee (e.g. staff, academic or administrative), or that the material is affiliated or produced by a department or college of the University of Oxford.

This may also include materials that meet any of the following conditions:

• materials produced for or the result of a conference or event held at the University of Oxford;
• material produced from research undertaken using University of Oxford facilities;
• work undertaken in the name of the University of Oxford, by visiting researchers or other temporary staff;
• materials of current eligible depositors that was produced whilst affiliated to another institution (should they wish to have this included).

Materials may be deposited by a delegate on behalf of an author, multiple authors, or a research group. It is assumed that the depositor has obtained permission to do so from the author(s) and the depositor has responsibility for ensuring this has been done.

The validity and authenticity of the content of submissions is the sole responsibility of the depositor.

Each deposit made to ORA will be assessed by a member of the repository staff for eligibility of inclusion. ORA reserves the right to make exceptions, provided that the material for inclusion in the repository has the approval of a member of the University of Oxford academic staff*.

*The academic staff member is required to act as steward for the material and as the University contact should any questions or queries arise of the content.

Material eligible for deposit in ORA, and further information on how the content is manged is detailed in the ORA Content Policy .

• the degree is classed as a degree by research by the University of Oxford, or is included in the list of eligible programmes;
• leave to supplicate has been granted;
• the digital copy should be the final approved version as it was passed by the examiners with all corrections included;
• a digital version is submitted (ORA cannot offer a digitisation service at the present time);
• inclusion of the thesis in ORA will not infringe copyright or any other rights, including those rights of material included in the thesis where copyright is held by a third party;
• the author agrees to the ORA deposit statement for theses;
• any extension to restriction on access (beyond the default embargoes available to be applied at deposit) are approved by the supervisor, or other appropriate person in the department which granted leave to supplicate.

ORA reserves the right to refuse any item if any of these conditions are not met, or in other exceptional circumstances.

Any queries should be sent to the ORA Helpdesk and will be referred to the appropriate service manager.

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Submitting your thesis to ORA: How to deposit

• Eligible degrees
• Requirements
• What to deposit
• Pre-deposit checklist
• Hardcopy thesis submission
• How to deposit
• Open Access
• Pre-publication concerns
• Restricted access to your thesis
• Edited/dissemination copy of your thesis
• Oxford Research Theses and predatory publishers
• Funder/sponsor requirements
• Third party copyright
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• Visibility of your thesis
• Persistent URLS

This page is a guide to using the  ORA deposit system . A more detailed and visual guide can also be downloaded from this page.

Getting to the deposit form

• Go to http://ora.ox.ac.uk
• Click on Deposit  then Deposit Thesis .
• Click Sign in with SSO  if your Oxford Single Sign-on account is still active, or login with your ORA user information (an ORA depositor account can be requested from this page).
• Once logged on, you will be directed to your dashboard. From here you can resume or edit a previous, partially complete submission, or you can start from scratch by clicking Add new work , then selecting Thesis .

Using the deposit form

There are seven short pages to complete, which can be freely navigated using the numbered tabs at the top of the page, or by sequentially clicking 'continue' at the bottom.

* Mandatory fields are marked required

You can save your work at any time using the Save  button in the top-right.

• Details : Enter your thesis title, abstract (if you have two, please use the short one) and all keywords and subjects (clicking +Add another  between each one).
• Contributors : Your details should automatically be entered, but can be amended or added to. Leave the role 'Depositor' in place and + Add another Role  to confirm that you are also the 'Author'. You should also add your supervisor's details by selecting +Add another Contributor .
• Bibliographic Details : Add your thesis language, degree name and leave to supplicate date.
• Funders : It is important to add funder information (name and grant number) if your thesis was funded, and the form will allow you to add as many funders as you have.
• Licence and Rights : Add the rights holder (normally you unless you have transferred rights to a publisher or another body) and the copyright date (usually printed on the title page of your thesis). You may also add a licence to specify reuse for your work - if you don't, the default ORA licence will be applied (does not permit reuse). The 'Deposit note' section allows you to add any further miscellaneous information you think is important to tell us.
• File Upload : It is usually best to save your progress before attempting to upload files. Click +Choose files  or drag and drop them in and click Start upload  once they have appeared and fully loaded at the top of the screen. You can then select version and embargo information for each individual file. Please note that by uploading your files to ORA, you are agreeing with our ORA deposit licence agreement .
• Related Items : On this optional page, you can add information about related items, including published papers derived from your thesis work, or underlying data.

When you are satisfied that you have completed the form fully and correctly, click Submit  in the top-right of the page. This will once again save your deposit form and take you to a final submission page. Click Submit for Review .

What happens next?

• Once you have submitted your thesis for review you will be returned to your dashboard. Your thesis will show as submitted and will no longer be editable.
• You will receive a notification via email that your deposit has been received.
• ORA staff will review your deposit (this may involve adding/editing metadata and/or contacting you for clarifications). This may take a few days.
• You will be sent a further email when your thesis deposit has been reviewed - at this stage you have met the deposit requirement for graduation, you will be able to access your thesis record page from ORA (and SOLO when indexed) but you may still be asked for further information or documentation.

Grant of Licence

Before you deposit your thesis in ORA you will need to agree to the ORA grant of non-exclusive licence. This licence sets out both the depositor's and the Bodleian Libraries' responsibilities. It is necessary so that the Bodleian Libraries are able to store your thesis for the long term and make it available via ORA.

Each depositor (whether academic staff, administrator, graduate research student or other party) is required to read and agree to this agreement when submitting each item.

This agreement may be made by a person depositing an item on behalf of the author

About this deposit licence

This deposit licence sets out the terms on which you may deposit any work in the Oxford University Research Archive (ORA). A list of defined terms is included at the end of the deposit licence.

Please read the deposit licence carefully before depositing any work in ORA. By depositing any work in ORA, you confirm that you accept the terms of this deposit licence.

Copyright in the thesis usually rests with the author: this does not change when depositing your thesis in ORA. The author does not give away any rights to the Oxford University Research Archive or the Bodleian Libraries. However, please see information on  third party copyright .

Deposit guidance

• Thesis deposit - 'Quick look' Download this visual guide to follow the steps of deposit using our forms.

Do you have the correct username and password?

To deposit items, you will need to use your Oxford Single-Sign-On (aka  WebAuth, Herald, WebLearn) username and password. For details see  https://webauth.ox.ac.uk/  

Alumni University members (or if your Single-Sign-On has expired) should  request  a depositor account or  contact  [email protected]

Please note that this is not a login for any other University of Oxford service. For details on how to become part of the Oxford Alumni, see the University's Alumni site .

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