job application letter of intent

What is a Letter of Intent? How to Write One for a Job [+ Examples]

Published: March 14, 2024

Standard job applications have a standard set of practices. You turn in a resume and cover letter, and then, if selected, you move through a few rounds of interviews and get the job.

However, not all potential job opportunities start with an application. In fact, many begin with initiative from a job seeker.

Those job seekers will send in a letter of intent rather than a  cover letter . In this article, we’ll take a look at what a letter of intent is and highlight some strategies for writing the best LOI you can. We’ve even included a template to help you get started. 

Here’s what you’ll find:

What is a letter of intent?

Letter of intent vs. cover letter, letter of intent vs. letter of interest, when to use a letter of intent.

How to Write a Letter of Intent for a Job

Letter of Intent Samples

Letter of intent template.

A letter of intent is a less common way of expressing interest in a company. It targets reasons you’re looking for opportunities with a specific organization.

A letter of intent does include elements of a traditional cover letter, such as relevant experience and skills, but it’s used in slightly different contexts. LOIs emphasize alignment between a job seeker and an organization.

There are a few key differences between a  cover letter  and a letter of intent, including:

Context. While a cover letter responds to a specific job listing, a letter of intent targets an organization more generally. It may or may not have a specific job opening at the time that the LOI is sent in.

Focus. A cover letter explains why an applicant is a  good fit for a specific role . An LOI, on the other hand, addresses an individual’s compatibility with an overall organization or more general role.

Initiative. A cover letter is a reactive document responding to a job opening. A letter of intent, however, demonstrates more initiative and provides information before an organization specifically requests it.

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Letter of intent and  letter of interest  are often used interchangeably. While there are a lot of similarities between the two documents, there are also a few key differences:

Level of intent. Letters of intent have a high level of intentionality, while letters of interest are more exploratory. A letter of intent proposes action, while letters of interest are for information gathering.

Commitment level. A letter of intent is a high-commitment way of expressing interest in a company, while a letter of interest is a lower commitment. An individual is more likely to send out multiple letters of interest. 

Action orientation. A letter of intent always ends with a call to action, while a letter of interest is more laid-back and may not request anything specific from the recipient.

While both letters demonstrate initiative and are closely tailored to the company, they do serve slightly different purposes.

There are lots of scenarios where a job seeker may want to send out a letter of intent. Here are a few examples: 

You have a high level of interest in a specific company, but there’s not an open role.

You are interested in networking with a company in a committed way.

You want to reach out with a formal follow-up after a networking event.

You’re applying to a highly competitive field.

You’re aware of a potential job opportunity with an organization that hasn’t been published yet.

Additionally, students or job seekers switching industries may use letters of intent to apply to educational opportunities like internships and apprenticeships — though those may also be called  cover letters . 

How to Write a Letter of Intent

There are plenty of ways to approach writing a letter of intent for a job. Here’s a step-by-step process for writing your LOI draft:

1. Provide your contact information.  

At the top of your LOI, you’ll want to provide contact information so your recipient can contact you about future opportunities. This can include your phone number, email, and address.

2. Use an appropriate greeting.

For some opportunities, a formal greeting is appropriate. In other situations, a more informal approach may be ideal. If possible, address the specific recipient. 

3. Provide an introduction.  

In the intro paragraphs, you’ll want to tap into three specifics:

Who you are.

Why you’re reaching out.

How you got this company’s information.

Feel free to vary the order of this information. Your LOI intro may be formal or more playful, depending on who you are and the organization you’re submitting to.

4. Dive into your strengths and company alignment.  

An LOI is created to clearly convey why you’re a good fit for the organization. In the body paragraphs of your letter, you’ll want to explain:

• Your strengths.
• What you do.
• How those things would fit with the organization.

5. Guide the conversation into the future.  

All LOIs end with a call to action, which is one of the things that differentiates it from a letter of interest or a cover letter. Map out potential next steps so it’s easy for the reader to take action. It could include:

A request to schedule a meeting.

Making a specific pitch.

Encouraging the recipient to send a follow-up email.

6. Write a thoughtful conclusion .

Conclude your LOI by reiterating your interest in the company. Make sure to thank the recipient for their time, too — there wasn’t a job opening request, so they took time out of their day to read your letter.

If you’re sending your LOI because of an internal referral, be sure to reference them within the letter. 

Let’s go through a few different samples of LOIs and highlight what each does well. Refer to these samples as you draft your own letter of intent for guidance on incorporating the elements of an LOI seamlessly.

Internal Connection

In this letter of intent, Jennifer leverages an internal connection. This is a great way to earn a few extra points when explaining how you know about the business. Beyond that, Jennifer’s experiences align well with the work that the wine bar does.

What I like:  This letter of intent does a great job of personalization, weaving through the internal connection perfectly in a few different spots. A referral is a powerful aid to incorporate into an LOI, and Jennifer did a great job dropping hints of her connection.

Making a Pitch

What I like:  In this letter, Mark is making a pitch. He still covers the bases of a great LOI — discussing his strengths and alignment with the brand. But instead of just calling for a meeting, he makes a pitch that is specific to the organization. This provides value to the recipient and makes Mark look like a strong collaborator. 

Mark could benefit from HubSpot’s CMS Hub to manage his pitches. Lead generation and content creation are important parts of freelancing, and Mark needs to stay organized in order to do it well. Learn more about  HubSpot’s CMS Hub here .

Diving Into Alignment

Letters of intent are standard documents, so you don’t need to worry about reinventing the wheel each time you send one. Use this template as a resource to ensure your letter includes all the important parts.

[Your name]

[Your contact information]

[Recipient’s Name]

[Recipient’s contact information]

Dear  [Recipient or To Whom It May Concern] ,

My name is  [Your Name] ,  [title/relevant information about yourself] , and I heard about your organization through  [how you know the organization] . I’m reaching out to connect. I would love to chat if your team plans on expanding.

I have skills in  [skills]  that I believe would be a great fit for your organization. Your values of  [company values]  are in close alignment with my strengths, and I believe I could make a great contribution.

I believe that my  [abilities/skills/interests]  would benefit your company, and I’d love to talk more about any potential opportunities that arise with  [name of organization] . If interested, please reach out by  [phone/email]  to schedule a time to meet with me.

Thank you for taking the time to read my letter, and I hope to talk with you further in the future.

Of course, you’ll want to edit the template for tone and specifics related to yourself and the organization you’re contacting. 

Finding Success With a Great Letter of Intent

Sending a letter of intent can be vulnerable, but it’s a great way to make new connections and set yourself up for employment success.

Refer to these strategies, samples, and templates to make sure your LOI is going to be the most effective letter possible. Emphasize your alignment with the organization, and you’re sure to see success!

Don't forget to share this post!

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How To Write A Letter Of Intent For A Job (With Examples)

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• Letter Of Intent

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Summary. To write a letter of intent start strong with a greeting to the correct person and briefly explain why you are writing. You should explain why you would be a good match for the company and a work area that you are interested in. Be sure to focus on your accomplishments in your letter.

If you’ve ever wanted to work for a specific company but can’t find a job listing you want, you might want to consider sending in a letter of intent to the company.

We’ll cover precisely what a letter of intent is, provide tips for writing one, and tie it all together with some sample letters of intent.

Key Takeaways:

A letter of intent is separate from a and knowing the difference between the two can help you successfully land the job.

When writing a letter of intent, you want to have a strong introduction, explain why you want to work for the company, and follow up with them.

Make sure to do research on the company before sending the letter and figure out who to send it to.

What Is a Letter of Intent?

How to write a letter of intent for a job, examples of letters of intent, letter of intent vs. cover letter, letter of intent tips, letter of intent faq, final thoughts.

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A letter of intent is a document you send a company to state your intentions to work for them. You might have a specific role you’d like, but they’re more often used to express interest in any opportunity that the company has for you.

A letter of intent is more generalized than a cover letter and is often used when applying for a specific company versus a specific job. A well-written letter of intent creates a positive impression on your potential employer.

A letter of intent is sent in addition to your resume and cover letter.

When to use a letter of intent include:

At job fairs

Freelance work

Contract work

A letter of intent is used to help put some personality and a human touch to your resume. It allows hiring managers to connect your resume to you as a real potential worker versus just a piece of paper with dates on it.

So even though this may be a more generic version of a cover letter , don’t make it boring.

Start off strong. Make sure to start a letter of intent with a greeting to the correct person.

Try to avoid using terms like “ hiring manager ,” “talent acquisition committee,” or the company name. Try to find out who these letters go to and use that name for the greeting.

Write a flawless introduction. Introduce yourself and briefly explain why you are writing.

If you are writing to simply show an interest in working for the company, explain that in the introduction and the types of jobs you are interested in, but don’t get too specific about the details.

The more generalized it is, the easier it will be for hiring managers to consider you for different positions that may come up in the company.

Explain why you’re a great match. Next go into detail about how you specifically would be a good match for the company, a work area you are interested in, or if possible, the specific job you are applying for.

Mention critical skills you are proficient in that are relevant to the position or type of position you are applying for.

You can use bullet points for this to make it stand out more if you are emailing the company to show your general interest in working there, instead of applying for an established job posting.

The follow-up and conclusion. Explain how you will follow up with them, end with a call to action, or simply write that you’re excited to hear from them soon.

Then close with a professional closing and a signed name.

Ready to see how to put all of this together? Check out the following two examples:

Email Example

Subject: Erin Summers Job Applicant Dear Mr. Flint, My name is Erin Summers and I am a motivated recent graduate from the University of Virginia seeking mechanical engineering positions at Six Flags. Growing up in a family that visited a Six Flags park multiple days a year, roller coasters and mechanical fair rides have always been a passion of mine. I have many of the skills and experience necessary to effectively be an engineer at your company: Summer internship experience at Carowinds Park Double major in mechanical engineering and physics with honors in both degrees Captain of the robotics team at UVA Semester-long internship at Disney World, during which I helped modify older rides to ensure quality and safety of the ride Thank you for taking the time in reading my email and I look forward to hearing from you soon about opportunities at Six Flags. Sincerely, Erin Summers

Letter Example

Erin Summers 120 Main Street. Charlottesville, VA 24404 555-555-5555 [email protected] May 4, 2019 Colton Flint Operations Manager Six Flags Six Flags Park Office Town, State Zip Code Dear Mr. Flint, I am writing to express my interest in working for Six Flags America. I have completed the general application for Six Flags and am seeking entry-level employment as a mechanical engineer with your company. I have been an avid theme park customer for as long as I can remember, often visiting a Six Flags theme park with my family multiple times each year as a child. My fascination with roller-coasters and mechanical rides resulted in my perusal and completion of mechanical engineering and physics degrees at the University of Virginia. I would be a great fit for your company because of my experience with the theme park industry. Not only do I have years of experience as a customer, but I also have several technical internship experiences, including a summer working with Carowinds and a semester working with Disney. Transferable skills from these internships and from working as a captain of the university’s robotics team include project management, team building, and working with diverse populations, as well as project design, testing, and implementation. In addition to my relevant skills, my enthusiasm for the products and creating a great customer experience would make me a great fit for working at Six Flags. Thank you for taking the time to consider my application and I look forward to discussing my skills and experiences in more detail with you soon. Best, Erin Summers

A letter of intent is a good resource to use when applying to companies with generalized applications. It is also used to show your interest in working for a specific company if they do not currently have any job offerings listed.

For example, you absolutely love Disney and really want to work for the company, because you value working for the company so much. You don’t particularly care what job you have there, as long as it utilizes your skills and education.

This is a great scenario to apply for a new job with a letter of intent.

A Cover Letter is a document you send with your resume that provides additional information about skills and experience. This is usually sent for a specific job and includes details of that specific job.

This letter explains your resume in more detail and is the first impression a hiring manager has of you.

When writing your letter of intent, keep the following tips in mind:

Format your letter correctly. As far as format goes, letters of intent are identical to cover letters . Use proper business letter format and keep it short — three to four paragraphs and 250 words is the max the most hiring mangers like to see.

Research the company . Before you ever start drafting your letter of intent, you should dig into the company’s culture, values, and mission. If you’re taking a shot in the dark with this letter, you need to drive home how you can be valuable. The best way to come across as valuable is to know what the company values.

Focus on accomplishments . This goes for resumes, cover letters , and interviews as well. Always quantify your achievements when you can. What can you do for this company and how have you demonstrated an ability to do this in the past?

Decide on bullet points or paragraphs. Think about how you want to sell yourself as a job seeker. If you can list four major accomplishments in short bullet points, you’ll grab the recruiters attention quickly.

Talk about why you’re interested in them. That research you did on the company beforehand is good for deciding on a tone and describing your value. But it’s also nice to compliment the company in your letter of intent.

If you’re so keen on working for them, you should be able to come up with one or two reasons why they stand out as your ideal place to work.

Don’t copy-paste your resume. This goes for cover letters as well. The point of these extra letters is that you can come alive a bit more on the page . A resume is great for checking off qualifications and experience levels, but it doesn’t communicate a lot about what it’s like to work with you.

Give hiring managers a glimpse of what makes you special as a job seeker. If you’re perfect for the job (or a job), you’re more likely to be called in for an interview.

Make your subject line pop. If you’re sending a cold email, you need the hiring manager or recruiter to open your document to stand any chance at all.

Ensure that your subject line communicates exactly why you’re writing. “(Job Title) Inquiry” or “(Field) Expert Looking for Opportunities.” Whatever you think gives your letter the best chance of being opened.

What is a letter of intent for?

A letter of intent is a letter or document that you send to a company to state your intentions to work for them. This letter is more generalized than a cover letter and is used when applying for a specific company instead of a specific job. A letter of intent can be used at job fairs, for freelance work, or contract work.

When should you send a letter of intent?

You should send a letter of intent when you want to show an employer that you are interested in working for their company. This can happen if there are no job listening or when an employer requests it in the job listing. You should send this letter along with your resume and any other required application materials.

How long should my letter of interest be?

A letter of interest should be one to two pages long. Ideally your letter should be between 400 and 800 words ranging from three to four paragraphs. Be sure to proofread your letter before sending it.

Not too difficult, right? A letter of intent is the first glimpse the company has of you, so make sure it makes a good impression.

Be wary of grammatical mistakes and superfluous language that makes it read as if you are simply switching out company names in each letter.

Make each letter of intent unique to each job.

Now that you know how to write a letter of intent and know the difference between a letter of intent and a cover letter, you can write yours with confidence.

A well-written, interesting letter of intent will push you in front of many applicants — so get writing.

UC David – Write an Effective Cover Letter/ Letter of Intent

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

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What’s a letter of intent?

How to write a letter of intent , letter of intent example templates, letter of intent versus cover letter versus letter of interest , letter of intent for business partnerships, write with intention.

Putting together the perfect job application can feel impossible. 

Regardless of where you’re applying, you want to convince the hiring manager that you’re the best candidate. 

Learning to effectively communicate your talents during the application process can be the difference between getting a follow-up response or having your application passed by. 

But there are lots of ways to introduce yourself, and choosing between a letter of intent versus letter of interest versus cover letter can be confusing. They all serve different purposes, and each suits a different type of position. 

Learning how to use each one will help you catch people’s attention and land the opportunities that propel your career forward.

A letter of intent does just what the name suggests: it expresses the intentions behind your application. This type of letter emphasizes the skills, values, and motivations you'll contribute more than your experience in the field. It should also include what you hope to achieve in the position you’re seeking.

These letters usually accompany applications to:

Jobs, especially senior level

Graduate or professional school programs

Grants 

Scholarships 

For example, if you're applying to grad school, a letter of intent explains what you intend to research in that timeframe and why you’re the best fit to conduct that research.

It might list the resources that the school offers that draw you to the program, like a particular archive or lab, and how you’ll use them to your advantage.

Similar to a cover letter or letter of interest, a letter of intent lets the reader know why you're a unique candidate that stands out from other applicants. Likewise, it clearly demonstrates how your goals and values align with the organization's mission, program, or funding opportunity.

Here are a few tips for crafting a letter of intent that stands out:

1. Do your due diligence

Learning about the organization or program is essential to every stage of the application process — from resume building to the interview. But the letter of interest is your first chance to attach a unique voice to your application and flaunt your knowledge about the opportunity. 

A letter of interest is about showing how your goals and intentions will benefit the organization. Hook your reader. They have to see themselves reflected in your intentions. Root your research in the following:

What’s the organization's vision?

What are the organization's mission and long-term goals?

What gives the organization a sense of meaning and purpose?

What initiatives has the organization taken to reach its goals?

Pay careful attention to the organization's language to describe itself and incorporate buzzwords and company vernacular into your letter. If their focus is sustainability, for example, make sure you communicate your passion for sustainability to show your compatibility. 

2. Keep it brief

When hiring managers, benefactors, and universities open applications, they're flooded with responses. Keep it short and sweet: don't tell them everything. Offer the highlights and leave them asking for more.

Similar to a cover letter or letter of interest, a letter of intent follows a business letter format. It should be a few paragraphs that introduce you as a candidate, outline your intentions, and encourage the reader to follow up. 

Your letter of intent is also an important first impression that establishes your communication skills. Brevity and efficient communication give the reader an understanding of what it'll be like to communicate in the future.

3. Show your sense of purpose

The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. 

For example, if you’re applying to be a research fellow at a university in the medical sciences, explain why you’re the best fit for the department.

That might mean explaining your past research experience and how you’ll build on it, which faculty members do similar research to you, and how your work represents the university’s goals.

The following letter of intent templates for a professional email or formal letter can be edited to meet your needs, whether you’re applying to a job, graduate school , funding, or proposing a business partnership.

Any letter of intent examples should follow the same format and include the following:

A professional salutation

An introduction

A body that clearly states your purpose

An appropriate closing

Contact information

1. Letter of intent for a job application

Dear [name of hiring manager],

Thank you for taking the time to consider my application for the role of Editorial Assistant at the Virginia Gazette.

When I was in journalism school, I used the Gazette's coverage of the Appalachian coal miner's strikes as a guide to developing my writing ethos about working-class issues with humanity and reverence. I have followed the paper closely and have built my career around amplifying human-interest stories about politics at the community level.

I would be thrilled to interview and share my ideas for developing meaningful local coverage for the paper. You can reach me at [phone number] or [email address]. I look forward to hearing from you.

Respectfully,

2. Letter of intent for a graduate program

Dear [name of recipient],

It's with pleasure that I submit my application for a doctorate in environmental science at the University of Washington. I'm particularly interested in the opportunity to work under Dr. Jones and learn from her extensive research in environmental justice.

While completing my master's degree at the University of Oregon, I had the opportunity to do a six-month fellowship with the Mayan communities across Guatemala to learn about developing legal systems to protect their sovereignty over oil and mining resources, inspired in part by the work that Dr. Jones has done with water rights with indigenous communities across the American Northwest. 

During my fellowship, I was able to build an initial legal framework with local indigenous leaders and lawyers to present to the national government, and I am still actively counseling local scientists on information gathering, recording, and grant writing. These experiences have prepared me to fit into the environmental justice program at the university, and the doctorate program and mentorship opportunities will help me make a larger impact in other communities.

Thank you for your time and consideration. Please don't hesitate to contact me for further information. My email address is [email address], and my phone number is [phone number].

Thank you again,

3. Letter of intent for a business proposal

I'm writing to outline the proposed business transaction you and I discussed on [date]. This isn't a binding agreement, and I’m open to continued negotiation.

We've agreed to enter a design partnership. My responsibility will be business development, client sourcing, and project management. Your roles will be handling creativity, design, and developing other deliverables. All profits will be split 50-50 after expenses. We have agreed to hire an assistant to aid in administrative work, an account, and sign up for a small business loan for [sum] to cover initial overhead expenses, to be outlined formally in a partnership agreement.

We have agreed to meet on [date] to discuss financial details with [name of accountant], open a joint business account on [date] at [bank], sign an office rental agreement with [name of real estate broker] on [date], and sign a formal partnership agreement on [date] with [name of lawyer].

I look forward to firming up the details and getting started on this new venture together.

Although they all aim to secure you a new position, a letter of intent, letter of interest, and cover letter all serve different purposes. Let's break down their commonalities, differences, and when to use which.

Letter of intent

When applying for funding, graduate school, or jobs at start-ups and other small businesses, a letter of intent explains your motivations for applying. Here are three characteristics of a letter of intent:

Skill-specific: It demonstrates the specific skills and values that you will bring rather than emphasizing your previous experiences.

Emphasizes purpose: These letters should clearly indicate your intentions, the purpose of your work , and what you’ll do if chosen.

Storytelling: It tells a story that shows motivation to apply your skills in a way that benefits the organization or institution.

Cover letter

When applying for a specific job, a cover letter is an opportunity to encourage your potential employer to consider your resume and elaborate on key skills. Here are three characteristics of a cover letter:

Job-specific: It accompanies your job application, resume, or CV when applying for a specific position. Applications for a management position might focus on leadership experience over relevant technical skills, for example. 

Emphasizes experience: It highlights career highs, skills, and professional experiences you have relevant to the job. 

Convincing: It convinces the potential employer that you'll match the company culture and add value to the organization.

Letter of interest

If you're interested in working for a specific company that isn't currently advertising a job posting you'd like to apply for, a letter of interest lets you express your desire to work there in the future. Here are three characteristics of a letter of interest:

Organization-specific: It lets an organization know that you admire their company and want to be part of their staff.

Emphasizes initiative: It’s a way to demonstrate sought-after professional skills, like resourcefulness, independence, decision-making, goal setting, and follow-through. 

Positioning: It can be a great networking opportunity, setting you up to hear about job openings or internships , potentially before they're announced to other external candidates. 

A letter of intent is also used to outline and align business relationships, mergers, joint ventures, and partnerships. It's a non-binding agreement written before negotiating definitive agreements, like legally binding contracts, purchase agreements, or non-disclosure agreements.

These letters establish the terms of a prospective proposal between multiple businesses, freelancers, or organizations.

Anyone involved in the potential business transaction can write one, as they aren’t legally binding. They act as a good faith document or disclaimer to clarify expectations and details of a potential business deal before anyone commits.

This way, everyone involved can come to negotiations on the same page.

Now that you know the difference between a letter of intent versus letter of interest versus cover letter, it’s time to share your purpose with the world — and potential employers. 

You’ve spent your education or career developing a mission and finding your purpose. It’s worth sharing that passion with potential employers, academic advisors, and benefactors.

If you do it right, with as much intention as you’ve built your career, you’ll connect with your reader and set yourself to keep moving along your desired life path.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Tips and tricks for writing a letter of interest (with examples)

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What Is a Letter of Intent and How Is It Different from a Cover Letter?

When will you need to write a letter of intent, what not to include, letter of intent example, final thoughts, how to write a perfect letter of intent for a job (with examples).

Updated March 6, 2023

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A letter of intent is used when submitting unsolicited job applications or inquiries to companies you would like to work for. They are a means of introducing yourself to potential employers and convincing them to read your resume.

A good letter of intent will spell out your key skills and accomplishments , and explain why you are a great fit for the company to which you are applying. Note that a letter of intent is not a cover letter.

Admittedly, letters of intent and cover letters are very similar. Both will introduce you as a job candidate, and both require you to outline your skills and relevant experience.

There is a key difference, and it lies in the context in which you are writing the letter.

A cover letter is used to enhance your application for an advertised job listing, and the content is geared towards how your skills can be applied to the specific requirements of the job.

A letter of intent is intended to communicate your general interest in working for or with a company. They can be used as a networking tool to help you open a line of communication with potential employers.

They also tend to be more in-depth than a cover letter, and can include things like your education, your skills and experience, and your future goals.

You should write a letter of intent in the following circumstances:

When making a general application to a company at which you want to work.

The employer has requested one on the job listing.

When making general applications at a job fair .

When applying to an academic institution .

When inquiring about a potential business partnership .

Structuring Your Letter of Intent

1. salutation.

You should always write your letter of intent in formal business English . Therefore, you should address your letter to a specific person, using the salutation ‘Dear [name]’.

If you do not have a specific name, you will be expected to undertake your own research to find one. Here are some tips for researching your recipient:

Go to the company’s ‘About Us’ or ‘Contact’ page on its website and locate a list of the company’s employees and their contact details.

Check the company’s LinkedIn page for connected employees and find the person with the most relevant job title.

Call the company and ask to whom your letter of intent and resume should be sent.

If you still cannot find a specific recipient, address your letter to a particular role or department. For example, ‘Dear Recruitment Manager' or ‘Dear Human Resources Department'.

Alternatively, you can use ‘To Whom It May Concern’ . However, some people view this salutation as outdated, so it should only be used as a last resort.

2. Introduction

The first paragraph of your letter should be used to introduce yourself . Make sure you include your reason for writing ; for example, you are interested in working for the company.

Example introduction:

‘Dear [name]: I am writing to express my interest in a position within your Marketing team. I am a Marketing Manager with five years’ experience overseeing direct marketing campaigns. I believe my skills will make me a valuable addition to your team.’

3. Your Skills and Accomplishments

You should dedicate the bulk of your letter to what makes you great, and how you can apply your skills and experience for the benefit of the company.

Which Skills/Experience Should You Mention?

Letters of intent tend to be more in-depth than cover letters. Therefore, if a skill is relevant, mention it. You can even include your hobbies, as long as they help to illustrate useful skills.

For example, you might mention how your love for building computers has helped you acquire skills in problem solving , research and perseverance.

Here is a list of things you could mention:

Your education , such as your bachelor’s degree, and your grade or projected grade.

Your work history and key accomplishments.

Soft skills such as communication, attention to detail, time management and creativity.

Technical skills such as computer skills, programming languages and analytical skills.

Your languages and level of proficiency.

Past volunteer work .

Back up Your Skills with Specific Accomplishments

A vague list of skills will not impress the recipient of your letter. You should always evidence your skills by providing specific examples of your experience and accomplishments.

For example:

‘I have excellent communication skills which I developed during my time as an Administrative Intern at [University]. Part of my role involved staffing the office's service desk and I was the first point of contact for all student inquiries. I always greeted people with a smile, and I received recognition from my colleagues for my ability to handle inquiries efficiently and confidently.'

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Explain How Your Skills Will Make You a Great Addition to the Company

The trickiest part of writing a letter of intent is demonstrating how you can use your skills for the benefit of the company.

With a cover letter, you will usually have a job description to which you can to link your skills. When approaching a company cold, you have no such luxury.

Instead, you should research the company and link your skills to their:

• Mission or commercial goals.
• Areas of expertise.
• Areas of innovation.
• Working culture.

Start your research by visiting the company’s ‘About Us’ page on its website, and also check the following:

• The company’s blog – This will be used to post recent projects, successes and interesting topics.
• Client case studies – Use these to get an idea of the company's policies regarding service delivery.
• LinkedIn – The company may post or share articles related to its areas of work and interest.
• Online employee reviews – See what current and former employees are saying about the company.
• News articles – Find out what the company has achieved recently that was newsworthy.

This research will allow you to link your skills to the work and successes of the company.

Sample answer:

‘In my position as a Paralegal at [commercial law firm], I run regular knowledge-sharing sessions. My colleagues and I discuss interesting cases we have managed and how we can manage similar cases. "I recently read your blog on the knowledge-sharing program you are implementing within your commercial litigation team, and I believe my communication and collaboration skills will make me a valuable addition to the team.'

4. Contact Details and Call to Action

Before you end your letter of intent, you should request the employer contacts you. Make sure you provide your email address and phone number. Sign off formally using your full name.

Other Things to Remember

1. write in formal business english.

Your letter of intent is a reflection of you as a working professional. It should, therefore, be written in business English. For example:

• After the salutation (‘Dear [name]’) use a colon instead of a comma, as this is considered more formal.
• Always sign off using ‘Yours Sincerely’ – when you have used their name or ‘Yours Faithfully’ – when you are writing to an unknown person.
• Avoid using colloquialisms or casual words such as, ‘I found the work really cool’.

2. Keep It Direct and to the Point

With the job market flooded with capable candidates, employers’ attention spans for each individual application are growing shorter. Bearing this in mind:

• Try to keep your letter to one page .
• Keep your sentences and paragraphs short .
• Use bullet points to list your skills and relevant experience.

3. Mention Why You Are Interested in the Company

As well as outlining how your skills make you a great fit for the company, you should state what interested you in the company in the first place.

In addition to the many things you should include in your letter of intent, here are some things you should avoid:

A vague list of skills without any evidence . Always provide examples of past experience and accomplishments.

Why you left your previous jobs, particularly if you left for negative reasons . Now is not the time to talk about why you left your job; keep the focus on your desire to work for this particular company. No matter which stage of the recruitment process you are at, it is always a bad idea to be negative about your previous employer. For example,

‘I left my previous job because my manager was always undermining me and making me feel useless.’

A reiteration of your resume . A letter of intent gives you the opportunity to highlight your key skills and achievements , and to demonstrate what makes you the perfect addition to the company. Think of your letter of intent as your initial sales pitch, rather than providing a comprehensive breakdown of your work history.

Here's a sample letter of intent for job applications, to help you begin drafting your own. The structure will be similar for whatever industry your letter is geared towards.

[date] John Smith Recruitment Manager Film Company Ltd [Company address] Dear Mr. Smith: My name is Jenny Wren, and I am writing to inquire about the possibility of vacancies in Film Company Ltd’s animation team. I am in my junior year at [College], majoring in computer animation. I learned about your company through my college program. Your designs were used as a case study in my character design class, which inspired me to focus my study on developing my own character-driven short films. I am creative and dedicated to storytelling through digital art mediums. This was recognized last year when I came second in my college’s short film and animation competition with my film, ‘Life Online’, the story of a young boy who becomes addicted to internet chat rooms. I value teamwork and collaboration. I am the founder of my college’s animated short film club. Our activities include brainstorming ideas, drawing storyboards and then working as a team to create short films. We publish our work to our YouTube channel, where we have 65,000 subscribers. I have established technical skills in specialized animation software programs. I also have impeccable attention to detail, which helps me create flawless animations. I believe these skills and my passion for storytelling through animation would be of value to your company. I have attached my resume for your consideration and samples of my work can be viewed at [portfolio website]. If you would like to discuss my credentials further, please do not hesitate to contact me on [phone number] or [email address]. I look forward to hearing from you. Yours sincerely, [Your signature] Jenny Wren

This article has shown you how to draft your own letter of intent. To summarize, the key points covered were:

Understand the difference between a cover letter and a letter of intent: a letter of intent supplements a general application to a company you are interested in working at or with.

Write your letter in business English and always address your letter of intent to a specific person if possible.

Outline your key skills and accomplishments but don’t repeat your resume.

Don’t list skills without backing them up with specific experiences and accomplishments.

Relate your skills to the company’s goals and objectives. Make sure you research the company thoroughly before starting your letter.

Keep your letter to one page maximum.

Don’t mention why you left your previous job(s).

Ask the employer to contact you at the end of your letter.

Finally, remember that your letter of intent will be the employer’s first impression of you. Therefore, never treat it as an afterthought; it could be the first step to a new job.

You might also be interested in these other Wikijob articles:

Or explore the Application Advice / Job Applications sections.

How to Write a Letter of Intent (+Format and Examples)

November 27, 2018

by Grace Pinegar

Have you seen those videos of Black Friday shopping (an event in the United States in which stores significantly reduce all prices the day after Thanksgiving) where people stand at a store’s front doors in herds, aggressively waiting to snag some of the year’s best deals?

Imagine how much easier it would be to do your Black Friday shopping if you had a secret back-door entrance. If you were able to take a different route and get to the technology without waiting with the herd.

While I don’t know of a secret passageway in regards to holiday shopping, I think I can provide you some lesser-known help in terms of finding and applying for jobs: writing a letter of intent.

A letter of intent is just one of the many types of business letters  you might have to write over the course of your career. 

Letter of intent definition

A letter of intent, also known interchangeably as a letter of interest, is something you send to an employer or manager in consideration for a job that is not posted. In other words, this type of letter communicates your desire and intention to become a part of this organization.

How to write a letter of intent

Say, for example, you find a company you really want to work for. You look up their currently available jobs and come to find none match your experience or education. Being a person of ambition, you don’t want to give up on this esteemed organization.

In this situation, you have the option of writing a letter of intent which outlines your desire to work for that organization. Letters of intent are not the same as cover letters, which accompany your resume and formal job application. Letters of intent, on the other hand, can be sent at any time.

You do not have to be applying for the job when you send out a letter of intent. Rather, you’re making an introduction.

In this letter, you set out to form a connection with the company and inform the hiring manager of your intentions to join their team.

Aspects of a letter of intent

A letter of intent, or a letter of interest, is a hiring manager’s first impression of who you are and what you can do. It’s important to remain cordial and professional throughout the letter as well as any following correspondence.

If you want your letter of intent to inspire a hiring manager to get back to you, you should abide by these guidelines.

Tailor the letter to your desired company

Your letter, even if you send it as an email, should be addressed to a specific person. You have already gone so far as to seek out an organization. You should take one step further by addressing it to a member of human resources, or by addressing the manager of the team you’d like to work for.

Lucky for you, companies these days like to show off their teams. You should easily be able to track down names just by going to a company’s team page. If this doesn’t work, try going to a company’s LinkedIn and perusing their employee list.

Research the role

Letters of intent are tricky because there’s no job description laid before you. However, you should still write this letter with a full and clear understanding of the role you’d like to have.

One easy way to accomplish this is to look up descriptions for this role at other companies. Use the personality characteristics and job requirements listed on those descriptions to inform what you discuss in your letter of intent.

(Visit our Learn hub to read generic job descriptions such as administrative assistant , recruiter , office manager , product marketing manager , and many more.)

Introduce yourself

At the beginning of a letter of intent, it’s important you introduce yourself and clarify the type of role you’re interested in. Additionally, outline why this particular company is of interest. Did you see them in the news? Did a member of their executive team visit your college campus?

Providing such reasons will personalize your letter and help you be remembered.

Detail your experience

Next, you’ll want to detail your relevant work experience. What milestones have you contributed to at past companies throughout your career? Why should the manager or member of human resources be interested in you? This is the paragraph where that research gets to shine.

Include a call-to-action

While it may seem uncomfortable to order another professional around, you may never hear back from a hiring manager if you don’t mention next steps in your letter of intent.

At the end of your letter, it is appropriate to tell the recipient you’d like to schedule a phone call or ask for an informational email. You want to strike a balance that will solicit a response without coming off as either pushy or needy.

A closing paragraph is a place to quickly thank the recipient for their time. You could also include the CTA in the closing paragraph if you don’t want it to be a standalone ask.

Be sure you sign off of the letter in a standard format, using “sincerely,” “best,” or “regards,” before your name. Do not use anything too familiar such as “love,” or “warmly,” as they are not widely considered professional

Letter of intent example

Here are some structural tips and standards that will help you write a rockin' letter of intent. 

Format heading properly

As with most letters, you’ll want to be sure you’ve properly formatted the heading and introduction. Be sure to include both your information and theirs. Your information will look as follows: Your Name

Your Address

Your Email Address

Your Phone Number

Next, address the reader. Their information should be written as follows: Their Name (if known)

Company Name

Company Address

Introductory paragraph

Here is a generic example of an acceptable introductory paragraph in a letter of intent:

I met your CMO Jim McGuire this past summer at my university’s speaker series, wherein he said successful people are not only brave but also ambitious. My ambition has led me to inquire about the possibility of working in your organization’s event marketing department. My experience at Rosehill Farms accustomed me to hosting weddings and events of up to 300 attendees, performing every responsibility save walking down the aisle myself. I view your team as creative and detail-oriented, two characteristics I’ve nurtured over a lifetime.

Body paragraph(s)

Here is a generic example of a body paragraph (or two) that could follow the previous introductory paragraph:

My parents say I was born with a plan, always questioning and organizing and coordinating everything from the colors at my 6th grade sleepover, to the seating chart at holiday meals. I would offer this team intense attention to detail as well as a passion for the event, regardless of genre. I pride myself a critical thinker and have been known to come through for brides and birthdays alike as I sew hems and locate backup cakes. Were I to be added to your team, I’d only serve to strengthen and support the exceptional customer care this company already provides.

Closing paragraph

Here is a generic example of a closing paragraph that could be submitted with the letter previously mentioned:

I would love to answer any additional questions you may have or further discuss the prospect of my employment. If you are available, I can be reached for an informational interview via my cell number 444-444-4444 or email [email protected].

Here is a generic example of an appropriate sign-off to end a letter of intent:

Julie Butler

---------------

If you’re looking for additional resources to help you in the professional sphere, consider learning more with G2 Crowd. We have articles outlining: 

• How to Write a Thank You Letter After a Job Interview
• How to Write a Resignation Letter
• How to Write a Cover Letter

Grace Pinegar is a lifelong storyteller with an extensive background in various forms such as acting, journalism, improv, research, and content marketing. She was raised in Texas, educated in Missouri, worked in Chicago, and is now a proud New Yorker. (she/her/hers)

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Home » Career Advice » Job Search » How to Write a Letter of Intent for a Job with Example

How to Write a Letter of Intent for a Job with Example

It’s difficult to figure out what to include and how to make your job application stand out in a crowded job market. A poorly written letter of intent for a job can hurt your chances of getting an interview. That’s because your letter is your first impression. And making a weak impression right at the start can reduce your chances of landing that all-important interview. This is a common problem that many job seekers face, often missing the small things that can make a big difference.

As you sit down to write, you might wonder: What do employers want to see? How do I make my letter of intent for a job professional but still show who I am? These are common questions that can make the whole process seem overwhelming.

That’s why I made this guide. I will teach you how to write an effective letter of intent. I will give you advice and share practical tips to help you with the ins and outs of crafting a letter that makes you stand out.

You might also be interested to read:

• How to Write a Cold Outreach Email
• How to Write a Letter of Interest for a Job

The Purpose of a Letter of Intent

When you apply for a job, it’s important to understand what makes a letter of intent different. This letter has a unique role that sets it apart from your resume and cover letter. It’s a way for you to introduce yourself on a more personal level. Think of it this way—while your resume talks about your skills and your cover letter summarizes your work experience, a letter of intent focuses on something else—it zeroes in on your enthusiasm and interest in the job . It’s your chance to show why you’re not just qualified but genuinely excited about the position.

The letter of intent is all about showing that you’re thrilled about the job—a way to express your passion for the position and the company. This personal touch helps you connect with the employer on a more human level. It’s your opportunity to demonstrate that you understand the company’s values and the unique aspects of the position. By doing this, you show that you’re not just looking for any job—you’re looking for THIS job.

Example Letter of Intent for a Job (Word Version)

Download this template (.docx)

Copy Paste Letter of Intent for a Job

Dear (Hiring Manager’s Name),

I am writing to express my interest in the (Job Title) position at (Company Name), as advertised (where you found the job posting). With (number) years of experience in (industry), I am excited about the opportunity to contribute my skills and expertise to your team.

Throughout my career, I have developed a strong foundation in (specific skills relevant to the job), which I believe align well with the requirements of the (Job Title) role. I am particularly drawn to (specific aspect of the job or company mission) and am eager to leverage my experience to (specific goal or contribution you can make).

Impressed by (specific detail about the company), I am excited about the prospect of being part of such a dynamic and innovative team. Confident that my background in (relevant experience) has prepared me to excel in this role and contribute to the continued success of (Company Name). In my previous role at (Previous Company), I (accomplishment or responsibility). This experience has honed my ability to (relevant skill or competency) and has prepared me to take on new challenges with enthusiasm and confidence.

I am committed to (relevant value or goal of the company) and am excited about the opportunity to (specific contribution you hope to make).

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how my skills and experiences align with the needs of your team. I am available for an interview at your earliest convenience.

Thank you for your time and consideration.

Sincerely, (Your Name)

Key Components of an Effective Letter of Intent for a Job

When you’re writing a letter of intent, it’s important to break it down into simple and essential parts. That way, you can make it easier to write an effective letter.

Let’s take a closer look at what these parts are and how to make them work for you:

Introduction

Start your letter by stating clearly why you’re writing. Mention the job you’re applying for and share your excitement. Keep it short and interesting to grab attention from the start. While maintaining professionalism, consider adding a creative touch or a short anecdote related to your interest in the position. This can make your introduction more memorable.

The body of your letter is where you make your case. So, you have to include the details here.

• Organize the body into distinct paragraphs, each focusing on a specific point. This structured approach enhances readability, ensuring each aspect of your candidacy receives due attention.
• Delve into your skills and experiences, supporting each claim with concrete examples. Instead of just listing qualifications, explain how your skills have contributed to your past achievements and how they align with the job requirements.
• Devote a section to your research about the company. Explicitly mention key aspects that resonate with you, such as the company’s values, mission, or recent accomplishments. This not only shows your proactive approach but also emphasizes your genuine interest in being part of the organization.
• Where applicable, incorporate personal experiences that highlight your alignment with the company culture. Whether it’s a past project, a relevant achievement, or a shared value, these anecdotes can strengthen your case.
• Tailor each paragraph to address specific job requirements. Explicitly connect your experiences and skills to the qualifications outlined in the job description, reinforcing that you possess the necessary attributes.

Conclude the body by expressing your long-term commitment to contributing to the success of the company. Emphasize that you see the role as a strategic fit for your career goals and that you are enthusiastic about the opportunity to grow with the organization.

Conclude your letter

Wrap up your letter neatly in the conclusion. Repeat your interest in the job, summarize your main points, and thank the reader for considering your application. Finish on a positive note to leave a good impression.

Importance of Personalization

All these key components are just the basics. The real way you can make your letter stand out is by personalizing it. Tailor each letter to the job you’re applying for. Use the company’s name and include details about the position. Show that you’ve done your homework and your application isn’t generic.

Find the right balance between being professional and engaging. Avoid using overly formal language, but keep it respectful.

Imagine you’re having a friendly and professional conversation with the hiring manager. This tone makes your letter easy to read while showing your positive personality.

In summary, keep it simple. Break down your letter, personalize it, and strike the right balance. Your goal is to showcase who you are and why you’re the perfect fit for the job in a clear and straightforward way to show that you value their time.

Writing Techniques and Strategies

Creating a strong letter of intent involves using specific techniques and a masterful use of foundations.

Let’s explore some practical strategies to make your letter effective:

1. Storytelling and Demonstrating Value

Tell a brief story about your experiences and achievements. Keep it short and relevant to show how your skills match the job requirements. Clearly explain how your unique qualities benefit the employer.

And always remember, focus on what makes you stand out and how it helps the company.

That’s the main thing that they’re looking for: if you can deliver what they are looking for.

2. Balancing Professionalism and Personality

Keep a professional tone in your letter. Use clear and respectful language, avoiding complicated words or very formal expressions. However, add a bit of your personality to make your letter memorable. Share why you’re passionate about the role without being too casual. Find a balance that shows both your professionalism and genuine enthusiasm.

3. Using Active Voice and Persuasive Language

Use active voice to make your writing direct and engaging. Instead of saying, “It is believed,” say, “I believe.” This makes your message clear and energetic. Mix that with persuasive language to make a strong case. Clearly explain why you are the right candidate, emphasizing your skills and achievements. Avoid vague statements and use concrete examples.

4. Showcasing Achievements with Metrics

In addition to storytelling, quantify your achievements with relevant metrics. Provide numbers, percentages, or specific outcomes to illustrate the impact of your contributions. This adds a quantitative dimension to your accomplishments, making them more tangible for the employer.

5. Addressing Potential Concerns Proactively

Anticipate and address potential concerns that the employer might have about your candidacy. Whether it’s a gap in employment, a career transition, or a change in industry, proactively explain these aspects in a positive light. This demonstrates transparency and helps build trust with the employer.

6. Highlighting Continuous Learning and Adaptability

Emphasize your commitment to ongoing learning and adaptability. Showcase instances where you’ve acquired new skills or adapted to changes in your industry. This signals to the employer that you’re not only qualified for the current role but also equipped to navigate evolving challenges within the company.

7. Expressing Cultural Fit

Go beyond acknowledging the company’s values—explicitly express how you align with them. Use language that reflects your understanding of the company culture and how your values resonate with theirs. This reinforces your suitability for the organization and helps you stand out as a candidate who will seamlessly integrate into the team.

By using these techniques, you can turn your letter of intent into a powerful tool that captures the employer’s attention and effectively communicates your value.

Remember, simplicity and clarity are key to creating an impactful letter.

Advanced Tips: Making Your Letter of Intent for a Job Stand Out

When you want your letter of intent to shine, you really have to go above and beyond. Consider these advanced tips that go beyond the basics:

1. Incorporate Industry-Specific Jargon

When you use words that are specific to the industry you’re applying to, it shows the employer that you really understand the field. It’s like talking their language. For example, if you’re applying for a job in technology, using terms like “agile development” or “user interface” lets them know you’re familiar with the ins and outs of the tech world.

However, always make it clear. Don’t just stuff words in your letter. Only put them there if they fit.

2. Include Brief Testimonials or Endorsements

Adding short quotes from your past colleagues or bosses is like getting a little recommendation in writing. It’s a way of saying, “Other people think I’m good at what I do.” Keep these quotes simple and to the point. For instance, a quick quote like “John always did great work, even when things were busy” gives a fast idea of your work style. It makes your application stronger and lets the employer trust that you’re good at your job.

3. Insightful Follow-Up Strategies

Sending a follow-up email after you apply is like saying, “I’m really interested, and I want you to know that.” This email isn’t long or complicated. It’s a chance to say again how excited you are about the job. You can also mention any new things you’ve achieved or learned since you sent your first letter. It shows that you’re keeping in touch and that you’re serious about wanting the job.

Just keep it short, polite, and thankful for the opportunity. Remember, a well-thought-out follow-up can leave a strong impression on potential employers.

4. Connect with Company Initiatives

Go a step further than just knowing about the company. Show how your skills match what the company is currently working on. Explain how your experiences directly contribute to their projects or goals.

Doing this not only shows you’re serious about the job but also positions you as someone aligned with the company’s plans.

5. Illustrate Growth and Adaptability

Share times when you learned new things, faced challenges, or adapted to changes. Talk about how you’ve grown and developed. Highlight experiences where you successfully adjusted to changes in your industry or came up with new solutions. This tells the employer that you not only fit the current job but can also handle changes, making you a valuable addition to the team.

By using these advanced tips, you not only show your industry knowledge but also add credibility to your letter.

Letter of Intent Can Be a Powerful Tool in Job Search

A well-crafted letter of intent for a job is your way of shining in the job application process. It’s a personal introduction that showcases your qualifications and reveals your genuine excitement for the role and the company. Adapt your approach based on feedback and the changing landscape of the job market . The ability to refine your writing skills will serve you well in your career pursuits.

Make the most of available resources and tools to empower yourself in crafting impactful letters. Whether it’s templates, examples, or proofreading tools, use them to enhance your letters and make them stand out. Creating an effective letter of intent is an art that combines clarity, enthusiasm, and personalization. As you apply for your dream job, let your letters reflect your skills and passion.

Sam Everett is the Founder of Evolved Agents –a real estate mastermind that helps agents sell more homes using online ads and a virtual assistant. He provides free training through his YouTube channel , TikTok , and Facebook Page .

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How to write a letter of intent for a job [+ 2 samples]

Throughout your job search, you may have noticed that some job postings ask for a letter of intent with your application. Exactly what this means, and how it is different from a cover letter, may not be clear. In this article we will discuss letters of intent, their uses, and how they are different from cover letters.

Recommended links:

• Our collection of 500+ professional resume examples .
• Our gallery of 20+ downloadable resume templates .
• What is a letter of intent?

A letter of intent is a brief document, usually paired with a resume, that states your intention to work for a particular company. It should summarize your relevant skills and express why you are a good fit for that organization. Letters of intent are highly tailored to the company they are addressed to, and can be sent when requested by a job posting or independently.

Browse our gallery of resume examples here.

• What is the difference between a letter of intent and a cover letter?

Whereas cover letters are specific to an open position and tailored to suit the needs of that role, letters of intent tend to focus on the larger company. Instead of detailing why you are the best person for a job based on a job posting, a letter of intent will show your interest in the company as a whole by showing your respect for the company’s values, the relevant skills you have to contribute, and your ideas for how you could fit right in if hired. Even if the company does not have a position open right now, this enthusiasm is a great way to get your name in the running for the next one.

Suggested - Cover letter examples

• Why write a letter of intent?

Letters of intent are most often used by job-seekers when they are requested by a job posting. Cover letters are more common, but if a job posting specifically asks for a letter of intent you should be ready to write one.

You can also send a letter of intent when it hasn’t been requested to show your enthusiasm for a company. When you have a specific organization that you would like to work for but they aren’t hiring, a letter of intent is a great way to make yourself known. The hiring manager may not have a position open for you now, but with a good letter of intent that shows your personality and qualifications you will be at the top of their mind when they do.

Browse our gallery of resume templates here.

• Why do companies ask for letters of intent?

Letters of intent are most commonly asked for by small or new companies who do not have clearly defined roles like larger companies. Where a large company would likely be hiring for an established position with specific requirements, positions at newer companies are often flexible, with employees wearing many hats. A letter of intent allows you as the job seeker to express what experience you bring to the company and how you can create value in your own unique way. When the responsibilities of a role are not yet clearly defined, allowing applicants to define their niche is a great way for companies to get new ideas for what they need.

• What should I include in my letter of intent?

The contents of a letter of intent are flexible, as the specific skills or anecdotes you choose to highlight will depend on your experience and industry. However, you should still make sure that your letter contains everything you need to impress an employer. When you write your letter of intent, it can be useful to use a standard format to make sure it is readable and professional.

• Greeting. Begin your letter of intent with a polite salutation. If possible, find the name of the hiring manager or department head that you would like to reach so that you can address your letter to them directly. This information is likely available on the company’s website, or you can browse the company’s employee’s profiles on LinkedIn.
• Introduction. Open the body of your letter with a sentence or brief paragraph that introduces you, including your name and skillset, and what your intention is for the letter. This can be as simple as saying “My name is Sam Rogers. I am a recent graduate of NYU’s business program and I am writing to express my interest in your company,” though including more details, such as how you discovered the company, will better show your personality.
• Mirroring the language that the company uses will let them know that you share similar values. If you are writing in response to a job listing, you can use the key words found there to choose the skills you highlight. If you are sending the letter unrequested, use what you know about the company and your industry to choose the skills you emphasize.
• Be very clear about what level of experience you can bring and what type of responsibility you are looking for. If you are an experienced manager, you don’t want to write a great letter of intent only to be considered for an entry level role.
• Show that you are the right fit for the company, and show that you have the right attitude to make a difference. Explain what draws you to the company, why your skills are a match, and how you can contribute to company culture.
• Call to action. Before signing off, it is important to give the employer an easy way to follow up with you. This can be as simple as saying that you look forward to their response and leaving your number, or you can say that you will be following up yourself at a later date. Either way, if you want to hear from that employer again you must make sure they know that you would like to hear from them and how they can contact you.
• Closing. “Sincerely,” “Best,” “Cheers,’—use whichever sign-off best suits your personality, so long as it is professional and appropriate. Leave them with your name, email, phone number, and any online portfolios that may help, such as LinkedIn.

• Tips for writing a letter of intent
• Research the company. Before writing your letter, make sure you know your audience. Browse the company’s website and social media, and see if they have been featured in any news items. You will be much more able to describe your interest in the company if you really do know them well.
• Format your letter well. Use a readable, professional font, and keep paragraphs short and readable. No employer likes reading a huge block of text. VisualCV’s cover letter builder works great for both cover letters and letters of intent.
• Be brief. Your letter should not be longer than a page. Even if you are a great candidate, employers are unlikely to read much more than a page, if that.
• Proofread. Typos and spelling errors will leave a terrible first impression. No matter how perfect you are for the company, employers will find it difficult to look past spelling mistakes. It is important to read and reread your letter to check for errors, and if you are not a confident writer, you may even want to have a friend look it over for mistakes.
• Letter of Intent Sample #1

Dear Susan Williams,

My name is Rob Stanfield. I am a front-end developer and user experience specialist with 8 years of experience and I am writing to express my interest in working for the product team at TrueTeach. As the child of two teachers I understand the importance of education and I believe that educators deserve the best possible platform for delivering content online, and I think that TrueTeach can be that platform.

I am currently the UX team lead at the social media management start-up Dashbored, where I work with the product team to develop an efficient, customer-focused platform. Our user base has grown 300% in the time that I have been a part of this team, and as proud as I am of this business and the Dashbored community, I have always known that my career journey would lead me to education eventually. As an undergraduate, I volunteered at a local elementary school teaching introductory coding, and my master’s thesis focused on accessible content delivery for distance learning.

I am familiar with the tech stack used at TrueTeach and I believe strongly in the TrueTeach mission. My experience in product development and my passion for education make me an ideal fit for your team.

I would love to schedule some time to discuss my qualifications and the future of TrueTeach with you. I can be reached at [email protected] , or by phone at 555-5555. Thank you for your time.

Best, Rob Stanfield

• Letter of Intent Sample #2

Hello Caroline,

My name is Stephanie Ross and I am a marketing director with over 10 years experience in the startup, tech and SaaS space. I've spent the majority of my career building brands and exceptional customer experiences and I'd love to express my interest in discussing opportunities to join the marketing team at Hubspot.

From the outside looking in at the growth at Hubspot over the last several years, the company has looked after your customers above everything else - this is a mission-driven organization and brand that aligns perfectly with my beliefs on marketing and customer experiences. From early on in my career, I've always approached marketing strategy from an empathetic position to make sure that the experience we've created at the companies I've worked for puts the customer's needs first and really getting to the root of what problems they need help solving.

I pride myself on being a critical and open-minded thinker and with extreme attention to detail. My approach to building marketing strategies always starts with speaking with and learning from the customers directly, as well as building tight-knit relationships with other teams across the organization. I believe it's critical to connect with and learn from sales, engineering, support and others to understand what their internal challenges are to find synergies that marketing may be able to help solve.

I'd love to chat further with you and answer any questions you may have, and discuss opportunities on your team. I'm available by phone at 555-555-5555 or by email at [email protected] . Thank you very much for your consideration and look forward to speaking soon.

Sincerely, Stephanie Ross

• How do you Start a Letter of Intent?

Here’s how you can start a letter of intent for a job in the right way:

• Select the right layout for the letter.
• Start the letter of intent with a professional salutation.
• Then, start with an introductory paragraph
• How do you Introduce yourself in a letter of intent?

When writing a letter of intent for a job, start writing your letter by informing the reader who you are and why you want to apply for this job. A good example is “My name is Jane. I am a quality assurance lead at FrontEnd Co. with over 11 years of experience…”

• How do you Write a Simple Letter of Intent?

To write a simple letter of intent you should:

• Write the letter in a very easy to understand language.
• Avoid using hyperboles in your writing.
• Make sure to add a date, address of the recipient and your address
• Ensure that you add a salutation followed by an introduction.
• Briefly talk about your skills and have a final call to action.
• Add a closing to your simple letter of intent
• What is an example of a letter of Intent?

Dear hiring manager,

My name is Jane. I am a quality assurance lead at FrontEnd Co. with over 11 years of experience. I am writing this letter to express my interest in working for the digital experience team. I am extremely passionate about end user experiences and developing a world class proactive QA program at ThingsPort would be a dream come true.

In my current role as a quality assurance lead, I manage a team of 10 quality assurance professionals who support digital transformation across 10 business units at FrontEnd Co. I worked with technical, business and design teams to establish QA processes to oversee agile deployment of business transformation projects. Writing QA documentation from scratch and improving line of communication with the dev team are some of the most rewarding aspects of my work here.

Processes followed at ThingsPort and the technology used is well within my expertise. And my experience of managing QA for 10 business transformation projects makes me an ideal fit for the QA team at FrontEnd Co.

I would love to schedule a call to discuss my goals and past relevant experience in depth with you. I can be reached at [email protected] or at 555-555-5555. Thank you for your time.

Sincerely, Jane

Madison Norton

VP Marketing & Resume Expert

Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.

Madison on LinkedIn

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August 17, 2017

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September 15, 2014

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How To Write a Job Application Letter (With Examples)

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

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Letter of Intent for Employment

A letter of intent for employment is sent with your resume to a potential employer. It is the best opportunity to make an initial positive impression and to get your job application and resume read with serious attention.  

A well written letter of intent will help you to stand out from the crowd by packaging and presenting your experience and skills in a convincing and compelling format.

Select the type of letter of intent for a job that you are looking for and adapt it for your specific needs.

Your letter of intent for employment:

• explains why you are interested in the company and the job opportunity
• clearly demonstrates your suitability for the job
• summarizes why your job application should be given the consideration it deserves

This type of letter is also referred to as a cover letter, job application letter and resume cover letter.

Letter of Intent for Employment Examples

There are a number of different types of letter of intent to send with your job application.

Cover Letters in Response to a Job Posting

Use these cover letter examples when you are submitting your resume or application for a specific job opportunity that has been advertised. These resume cover letters are personalized to highlight your suitability for the specific job opening.

A good cover letter gets the reader's attention and persuades the employer to spend time going through your resume.

Select from these 50 Sample Cover Letters to help you write your own convincing letter of intent for employment.

Cold Cover Letters

These are cover letters that are sent with your resume to companies that have not advertised a specific job opportunity. They are basically networking letters to be used in your job search.

A large number of job openings are not advertised but are filled by word of mouth. Networking is an effective way to find a job but it can be intimidating.

A well written and informative letter of intent is a good starting point. These sample Cover Letters for Employment can be adapted for your own use.

Email Cover Letter for a Job

Use this type of job application letter when you are submitting your resume online.

An email letter of intent must capture the reader's attention straight away and convince him or her of your suitability quickly and compellingly. The subject line and structure of your email letter is all important.

Get help with writing a powerful email letter of intent for a job at Email Cover Letters

Generic Letter of Intent for Employment

This letter of intent can be used as a general cover letter when you are giving your resume to a number of potential employers such as at a job fair.

It can also be used when you are submitting your resume to an employment agency or general job board. Generic Cover Letter

Career Change Cover Letter

Applying for a job in a different career field can be challenging. This Career Change Cover Letter Sample focuses on your transferable skills and strengths to convince the employer that you are able to do the job.

Relocation Cover Letters

Whether you are moving to a new place or you are considering relocating for a specific job opportunity these Relocation Cover Letters can be customized for your situation.

How do you write a good letter of intent for a job application?

Before sending off your letter check that it meets these criteria.

• It clearly states why you are writing the letter
• The letter is relevant to the target company and job opportunity
• It highlights those skills and strengths that benefit the company and the job
• It focuses on your most relevant qualifications and experience
• It details your work-related achievements and contributions relevant to the job opening
• It does not make any reference to salary (past, present or future) unless specifically requested
• It does not make reference to reasons for leaving - this can be discussed in the interview
• It is long enough to create interest but short enough to hold the reader's attention
• It thanks the reader for his or her consideration
• It provides sufficient contact details

Letter of Intent Examples for a Job Opportunity

COVER LETTERS

Over 50 Sample Cover Letters

4 Cover Letter Formats

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It is essential that your letter of intent and your resume work together to secure the job interview. Use these free resume samples to help you.

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Letter of Intent Requirements

Bureau of Land Management 1387 South Vinnell Way Boise , ID 83709-1657 United States

2100 (933) P

This Instruction Memorandum (IM) establishes BLM Idaho State Office policy regarding use of letters of intent (LOI) when using third-party facilitators to expedite acquisitions of land or interests in land

Administrative

BLM Idaho will utilize the attached template and follow signature authorities when entering into agreements or LOI with third-party facilitators for assistance with processing acquisitions of land or interests in land.

The policy is effective immediately.

The BLM's land acquisition capabilities have been greatly expanded using acquisition assistance from third parties and they have directly assisted the BLM in the acquisition of important properties. When working with third parties, it is important that processing requirements and responsibilities of each party be agreed upon before initiation of acquisition activities. An acquisition partnership with a third-party facilitator must be initiated by an executed LOI between the parties and signed by the State Director.

Refer to Attachment 1 for LOI template.

Acquisition Handbook H-2100-1.

If you have questions, please contact Christine Sloand, Idaho Acquisitions Lead (ID-933), at [email protected] or (208) 908-3368.

This IM was developed collaboratively with the Idaho State Office Branch of Minerals, Land Tenure & Water Rights (ID-933), in coordination with the Office of the Solicitor, and acquisition staff in the field.

Boise District with Union: Management is reminded to notify and satisfy any bargaining requirements prior to implementation.

Attachment:

1-Letter of Intent (3 pp)

Attachments

Fiscal year.