bereavement leave application letter

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Psychotherapy, personality, leave of absence letter for bereavement (+5 samples).

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Writing a “Leave of absence for bereavement”

When you are writing a leave of absence for bereavement, you will need to keep a few points in mind, such as,

I am writing this letter to inform you of the unfortunate and unexpected passing of my father today. I would like to formally request that you grant me 3 days of paid leave plus 3 days of unpaid leave due to these circumstances. I am flying out tonight, June 1, 2022, and plan to be out of town for the funeral and all related arrangements until June 8, 2022, when I will be returning to the office. I appreciate your consideration in this matter as I will need all 6 days to take care of all of the family arrangements.

I trust that my work over the past few years speaks for itself in regards to my willingness to make all efforts to catch up satisfactorily upon my return. I am confident that my currently unfinished projects will not be negatively affected by such a short absence. When I return to the office on Monday, I hope be able to focus on my work much more effectively.

Yours sincerely,

Dear Mr. Kapoor,

I am heading home today, June 9, 2022, and will be out of town for the funeral and other arrangements until June 17, 2022. I will be back in the office on June 18, 2022, positively. I would appreciate your concern in this matter, as I will need this time to take care of my family.

_________ (Company Address)

________ (Signature)

________ (Name)

(Designation),

(Organization’s Name),

(Sender’s Name)

(Sender’s Designation)

Subject : Leave for Attending Funeral

I would like to request a (..Number of days..) leave to attend my (..Relative name..) funeral. He/She passed away (..Day- today/yesterday) and the funeral will be held in (Name of location). Hence, I expect to be gone from the office from (Start date) to (End date), and be back to work on the (Return date). I can be contacted on my (Personal number/email address) during the leave.

Thanking you,

(Signature)

Frequently asked questions:

How do i tell my boss about a death in the family.

You can tell your boss about a death in the family by writing a leave letter and explaining the same. In this letter, you can mention how many days of leave you would need and also your personal contact details in the case of any emergencies.

How long should I take off work after bereavement?

After bereavement, you are recommended to take a minimum of 20 days in the case of a spouse or a child. However, most organizations allow only a few days of paid leave. The rest will need to be unpaid leaves.

If you like this article, please post your comments and questions below.

https://www.greatsampleresume.com/letters/personal-letters/bereavement-leave

https://www.naukri.com/blog/bereavement-leave-meaning-how-to-apply-and-samples/

https://www.indeed.com/career-advice/career-development/how-to-take-bereavement-leave

Bereavement Leave Request Letter – Sample Letter Requesting Bereavement Leave

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Leave Application for Death: How to Write It Effectively

Leave application for death: a comprehensive guide.

Leave applications for death are necessary and sensitive processes that employees and students must undertake when dealing with the loss of a loved one. Whether it is a bereavement leave application or a funeral leave request, clearly and respectfully communicating your need for time off is crucial.

This guide will help you navigate writing a  leave application for death, providing you with critical components, essential tips, and sample letters for various situations.

Understanding the Purpose of a Leave Application for Death

What is a leave application for death.

A  leave application for death  is a formal request by an employee or student to take time off due to the death of a family member or loved one. The application typically includes details about the relationship with the deceased, the need for time off, and the specific dates for the leave. Depending on the company's policies, this type of leave is often categorized as  bereavement leave  or  funeral leave .

Why Submitting it Is Important

Submitting a  leave application for death  is essential for several reasons:

• Official Record : It ensures that your absence is officially recorded and approved by your employer or academic institution.
• Respect for Procedures : Following the correct process demonstrates respect for company or school policies.
• Work Continuity allows your employer to make necessary arrangements to cover your duties during your absence.
• Emotional and Practical Support : A formal request allows your employer or institution to understand and support you during a difficult time.

Critical Components of a Leave Application for Death

Salutation and subject line.

• Salutation : Begin with a respectful greeting, addressing the application to your manager, HR department, or principal.
• Subject Line : Clearly state the purpose, such as "Leave Application for Death in Family" or "Bereavement Leave Request."

Introduction and Purpose

• Introduction : Please start by stating that you are writing to request leave following the death of a family member.
• Purpose : Mention the specific relationship to the deceased and why you need the leave.

Duration and Dates

• Duration : Specify the exact dates you will need to leave.
• Return Date : Please provide an expected return date.

Supporting Details

• Documentation : Offer to provide any necessary documentation, such as a death certificate or obituary.
• Additional Information : Include any other relevant details, such as the location of the funeral or any travel required.

Handover of Responsibilities

• Work Continuity : Mention who will manage your responsibilities during your absence to ensure a smooth workflow.

Closing and Contact Information

• Closing : End with a polite note, thanking the recipient for their understanding and support.
• Contact Information : Provide your contact details in case urgent matters require your attention during your leave.

How to Write an Effective Leave Application for Death

Tips for writing clearly and respectfully.

• Be Direct : Clearly state the reason for your leave at the beginning of your application.
• Use Simple Language : Keep your language straightforward to avoid any misunderstandings.
• Maintain Professionalism : While the subject is personal and emotional, maintain a professional tone throughout your application.

Common Mistakes to Avoid

• Vague Details : Be specific about the relationship to the deceased and the reason for your leave.
• Incomplete Information : Ensure you include all necessary dates and details to prevent confusion.
• Lack of Handover : Always mention who will handle your responsibilities during your absence to show responsibility and professionalism.

Sample Leave Application Letters

Leave letter for death in family.

Subject:  Leave Application for Death in Family

Dear [Manager's Name]/[Principal's Name],

I am writing to inform you of the unfortunate passing of my [relationship to the deceased, e.g., father, grandmother]. Due to this family tragedy, I need to request bereavement leave from [start date] to [end date] to attend the funeral and assist my family during this difficult time. The loss of a loved one requires my immediate attention, and I appreciate your understanding in granting me this leave of absence.

During my leave, I have arranged for [colleague's name]/[classmate's name] to handle my responsibilities and ensure that all tasks continue smoothly. Upon my return, I will catch up on any missed work or assignments. I am prepared to provide any necessary documentation, such as a death certificate, to support this funeral leave application.

Thank you for your consideration and support during this challenging period. I will be reachable via email for any urgent matters requiring my attention.

Leave Letter for Death Ceremony

Subject:  Leave Application for Death Ceremony

I am saddened to inform you that my [relationship to the deceased, e.g., uncle, cousin] has recently passed away. To attend the funeral ceremony and support my family, I request a leave of absence from [start date] to [end date]. This bereavement leave is essential for me to be with my family during this time of mourning, and I kindly request your approval.

During my leave, I have arranged for [colleague's name]/[classmate's name] to manage my duties, ensuring no disruption to the ongoing work/projects or academic activities. I will remain in contact via email for any urgent matters and catch up on any missed assignments or tasks as soon as I return. I can provide a death certificate or other relevant documentation to support my leave application if required. Thank you for your understanding and support in this matter. I greatly appreciate your consideration of my funeral leave request .

Leave Letter for Grandfather's Death

Subject:  Leave Application for Grandfather's Death

I am writing to inform you of the passing of my grandfather. This unfortunate event requires me to request  bereavement leave  from [start date] to [end date] so that I can attend the funeral and support my family during this difficult time. The loss of my grandfather has profoundly affected us, and I need this time to grieve and fulfill my family obligations.

To ensure my responsibilities are managed in my absence, I have coordinated with [colleague's name]/[classmate's name] to cover my duties. Upon my return, I will try to catch up on any missed work or assignments. I can provide a death certificate or other necessary documentation to support this  funeral leave application .

Thank you for your understanding and support during this challenging period. I appreciate your consideration of my  leave application .

Leave Letter for Grandmother's Death

Subject:  Leave Application for Grandmother's Death

Dear [Principal's Name],

Dear [Manager's Name]/[Principal's Name], I regret to inform you that my grandmother passed away recently. In light of this family tragedy, I need to request bereavement leave from [start date] to [end date] to attend her funeral and provide support to my family. This leave of absence is necessary for me to be present with my loved ones during this time of mourning.

I have arranged for [colleague's name]/[classmate's name] to manage my responsibilities in my absence. I will also ensure that I catch up on any missed tasks or assignments upon my return. Should you require it, I am prepared to provide any necessary documentation, such as a death certificate, to validate this funeral leave application.

Thank you for your understanding and support during this difficult time. I appreciate your consideration of my leave request.

Sincerely,  

Leave Letter for Uncle's Death

Subject:  Leave Application for Uncle's Death

I am writing to request  bereavement leave  due to the recent passing of my uncle. I will need to take time off from [start date] to [end date] to attend the funeral and assist my family during this time. The loss of my uncle has been a significant emotional experience for us, and I need this time to support my family and grieve.

During my absence, [colleague's name]/[classmate's name] will cover my responsibilities to ensure that all tasks and projects are managed effectively. I will try to catch up on any missed work or assignments as soon as I return. If required, I will provide a death certificate or any other relevant documentation to support my  leave application .

Thank you for your understanding and consideration. I appreciate your support during this challenging period.

Relative death application

Subject:  Leave Application for Death in the Family

I am writing to request a  leave of absence  due to the recent passing of my [relationship to the deceased, e.g., cousin, aunt]. This unfortunate event requires me to take leave from [start date] to [end date] to attend the funeral and be with my family during this difficult time. The loss of my relative has deeply impacted us, and I need this time to offer support and participate in the mourning process.

To ensure my responsibilities are handled in my absence, I have arranged for [colleague's name]/[classmate's name] to manage my duties. Upon my return, I will catch up on any missed work or assignments. If needed, I can provide any necessary documentation, such as a death certificate, to validate this  bereavement leave application .

Thank you for your understanding and consideration of my  leave request . I greatly appreciate your support during this challenging period.

Final Thoughts on Writing a Leave Application for Death

Writing a  leave application for death  is a sensitive task that requires clarity, respect, and professionalism. Ensure that your application includes all necessary details, from the reason for your leave to the dates and any supporting documentation. Following the guidelines and using the sample letters, you can communicate your needs effectively while respecting workplace or academic procedures.

The Importance of Following Up After Submission

After submitting your  leave application , it's essential to follow up with your manager, HR department, or school administration to confirm receipt and approval. This step ensures that your leave is recognized and all necessary arrangements are in place.

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To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Home » Letters » Office Letters » Bereavement Leave Request Letter – Sample Letter Requesting Bereavement Leave

Bereavement Leave Request Letter – Sample Letter Requesting Bereavement Leave

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter requesting bereavement leave.

To, The Human Resources Manager, _________ (Company Name), _________ (Company Address)

Date: __/__/____ (Date),

Subject: Leave application

Respected _________ (Name),

My name is __________ (Name) and I am working in ___________ (Department) department of your company i.e. ________ (Company Name). My employee ID is _____________ (Employee ID).

I am writing this to inform you about the death of my __________ (relation). He/She passed away on __/__/____ (Date) and due to which I will not be able to come to office from __/__/____ (Date) till __/__/____ (Date). I request you to grant me bereavement leave for the mentioned period.

I request you to kindly sanction leave for the mentioned date and if needed in my absence, you may contact me at __________ (Contact Number).

Yours, ________ (Signature), ________ (Name), ________ (Contact number)

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• A: Yes, it's important to specify the relationship with the deceased to provide context and clarity to the HR manager.
• A: The duration of bereavement leave varies by company policy and may range from a few days to a week or more, depending on the circumstances.
• A: Some companies may require documentation, such as a death certificate or obituary, while others may not. It's advisable to check your company's policy regarding bereavement leave documentation.
• A: Yes, bereavement leave can typically be used to attend the funeral and make necessary arrangements following the death of a loved one.
• A: You can express gratitude by thanking the HR manager for their understanding and support during this difficult time.

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• Coping With Grief

How to Ask Your Employer for Bereavement Leave

Updated 04/5/2024

Published 06/4/2020

Joe Oliveto, BA in English

Contributing writer

Cake values integrity and transparency. We follow a strict editorial process to provide you with the best content possible. We also may earn commission from purchases made through affiliate links. As an Amazon Associate, we earn from qualifying purchases. Learn more in our affiliate disclosure .

Coping with the passing of an immediate family member or other close loved one is one of the most difficult experiences a person can go through. Even when you think you’re feeling “okay” again, strong emotions can unexpectedly rise up, making basic daily life responsibilities much more challenging than normal.

For instance, many people struggle to do their jobs after loved ones pass away. They need to step back from work to tend to their emotional needs. Additionally, they might have other responsibilities, such as planning a funeral or helping family members overcome this difficult experience. They may even worry they can’t attend the funeral and also do their job.

Maybe you’ve experienced this. Maybe you will. If so, you might need to ask your employer for bereavement leave . This guide will help you better understand how to ask for bereavement leave properly.

Post-planning tip: If you are the executor for a deceased loved one, it's tough to handle both the emotional and technical aspects of their unfinished business without a way to organize your process. We have a post-loss checklist  that will help you ensure that your loved one's family, estate, and other affairs are taken care of.

Jump ahead to these sections:

Step 1: prepare emotionally, step 2: know the policy, step 3: get specific, step 4: choose your method, step 5: write the first draft, step 6: make necessary changes and send the letter, sample bereavement leave email or letter.

A loved one’s passing or a sudden family emergency can trigger extreme emotional reactions. You’re only human if you experience them.

However, when you’re feeling these emotions, you’ll find that clearly stating your needs to anyone won’t be easy. Thus, if you’re going to request bereavement leave, you should first give yourself time to prepare. You want to be certain you’re in the right frame of mind before making such a request.

Let others help if you’re not entirely sure you’re in the right frame of mind yet. For example, if you’re not sure your letter or email asking for bereavement leave is worded appropriately, consider asking a trusted friend, family member, or coworker to check it.

Just remember, it’s still a good idea to let an employer know you’re coping with a loss sooner rather than later. You may not need to formally request bereavement leave as soon as you hear about a loved one’s death. However, it’s smart to prepare your employer for such a request by letting them know about the situation relatively early.

Preparing emotionally will help you determine how to ask for bereavement leave in many ways. It will also give you time to address key details that you could easily overlook if you sent your request before ensuring you were emotionally prepared to do so. 

For example, different organizations have different bereavement policies. You’ll feel much more comfortable with how you asked for bereavement leave if you’ve familiarized yourself with your employer’s policy first. On top of that, you may want to cite specific wording from the company’s bereavement leave policy in your letter.

As helpful as we hope this blog can be, it is but only a guide. Certain employers will not allot bereavement leave so quickly. You may still face some challenges. 

For instance, most people don’t know exactly how much time it will take them to achieve emotional and mental stability after a loved one dies. It’s entirely understandable if you’re not confident how much bereavement leave you’ll need. That said, you’ll have to make an assumption because your employer will want to know when you’ll be back.

Offering a realistic (and reasonable) timeline becomes much simpler when you consult with others. For example, maybe a coworker had to take bereavement leave in the past. If you believe they’re emotionally prepared to discuss the topic with you, consider asking them how much time they took off.

You can also consult with relevant supervisors and HR representatives to get a better sense of how much time a typical employee spends away from work when mourning a loss.

Establishing a basic timeline will also help you personally. Mourning involves striking a delicate balance. You need to be gentle with yourself and accept that you’re a human facing one of life’s greatest pains, but you also need to take steps to ensure you don’t descend into endless and unhealthy grief. 

By deciding when you’re going to return to work, you’re setting an important emotional goal for yourself. You’re choosing to be “better” by a specific date. Although you probably won’t be completely finished coping with the loss by the time that date arrives, setting it will inspire you to try reaching that goal. This guards against the mental and emotional health dangers associated with excessive grief.

The specific way you request bereavement leave will depend on the nature of your organization. At some companies, sending a physical letter is the best option, but there are companies where requesting bereavement leave via email is entirely acceptable.

Carefully assess which method you think is best. Regardless, you need to request bereavement leave in some form of writing. You want proper documentation in case someone is reviewing your time off in the future.

It’s also crucial to ensure you know who to contact when asking for bereavement leave. When requesting this type of leave, some companies require contacting department managers as well as their direct supervisors. This is why understanding your company policy on leave is important.

It’s always a good idea to write a first draft before sending any sort of official business letter or email. If you’re worried you don’t know how to ask for bereavement leave, it might help to remember that asking for bereavement leave isn’t necessarily that different from asking for vacation time or requesting a transfer to a new department. You should submit a formal business letter/email and follow the process your company’s policies dictate.

You should also write an early draft to ensure the final one you submit doesn’t contain errors or omit important details. For example, if you sent the first draft of your bereavement request letter without checking it, you might later realize you weren’t clear enough when describing the timeline you expect to follow when returning to work. This can lead to a situation in which you don’t have as much time off as you might have wanted.

Write your first draft, and consider asking trusted individuals to check it. It’s possible the first draft will be perfect, and you won’t need to make any changes, but don’t assume so.

When reviewing your first draft, your goal isn’t merely to ensure the grammar and punctuation are correct. You also need to make sure you’ve included all relevant information thoroughly and clearly. Additionally, you might want to ensure your tone is professional enough for this type of request. It’s easy to overflow with emotion when making these types of requests amid grief.

You might decide the letter needs no edits. You might find there are specific changes you’d like to make to it. Or, you might feel it needs some improvement, but you’re not sure precisely why.

Consider searching the internet for bereavement leave request letter examples if you feel this way. A simple Google search for “how to ask for bereavement leave” will bring up many results. They can help you more thoroughly understand which exact types of edits would improve your bereavement leave request letter.

Once you’re satisfied with every aspect of the letter, you’ve familiarized yourself with your company’s bereavement leave request policies, and you’ve chosen the proper method for submitting a bereavement leave request, all you need to do is send the actual letter or email. Follow up if you don’t hear back from the people you’ve contacted in a reasonable timeframe. When they do get back to you, let them know you got their response.

Hopefully, your employer will accept your request without any caveats. That said, there are instances when employers don’t immediately approve requests for bereavement leave. If yours denies your request or conditions it on certain changes in a manner that conflicts with the organization’s policy, calmly respond by citing the relevant sections of the policy. You may need to contact HR if they still don’t grant the necessary approvals.

Again, knowing how to ask for bereavement leave becomes easier when you study a few sample letters or emails. The following are two you might refer to when drafting your own request:

Example one

[Person’s name],

I’m writing to let you know [name who passed away, explain your relationship with them, and describe any other relevant details]. I’m requesting [amount of time off] for bereavement leave.

According to the company’s policy, this should be acceptable, but please let me know if there are any problems, or if you need me to take any additional steps before you can finalize your approval.

Example two

I understand this is an inconvenient time for me to take off work when we’re in the middle of the project, but unfortunately [describe the circumstances], so I need to request [amount of time off] for bereavement leave according to the company policy.

Please let me know if this is acceptable. If you approve this request, I can be available through email and phone for [reasonable amount of time, such as three days] to help our team adjust to my absence in any way I can.

How to Ask for Bereavement Leave: Be Responsible to Your Employer and Yourself

Don’t worry if you’re not sure how to ask for bereavement leave. Virtually no one feels this experience is easy. However, it also doesn’t need to be as difficult as you might imagine.

If you're looking for more writing help, read our guides on  how to write a professional thank you letter  and  how to ask for bereavement leave .

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How To Write a Bereavement Leave Letter: AfterTalk Weekly 6.16.21

How to write a bereavement leave letter.

by Jessica Fender 

In times of global pandemic, it became challenging to pay a last in-person tribute to the ones you’ve lost. However, the current state of affairs with COVID-19 is getting better. Lifting of travel and gathering restrictions gives people a chance to be present at funerals and say the last goodbye properly.

When you lose a loved one, your whole world shifts. Even getting out of bed is difficult, not to mention going to work and being productive.

You need time to process your grief and take care of family arrangements. That’s why employees who suffer the death of an immediate family member can take a few days of paid leave or unpaid leave.

To get bereavement leave , you need to write a bereavement leave letter to the employer. This may not be what you want to do right now, but it’s the step you need to take to get the free days that you need.

The following guide will help you to properly write a bereavement leave letter.

Inform Yourself of Company’s Policies

Bereavement policies can differ depending on the company or organization you work for. Before you start writing the letter, familiarize yourself with your company’s policy.

You can contact your supervisor or an HR manager. Ask the person in charge to send you the company’s bereavement leave policy.

It is best if you read the policy yourself to make sure that you get everything right. There can be different types of leave, so pay attention to which one applies to your situation.

Inform yourself of how many days you are entitled to have. If there is a way to get some additional days off, collect information on what’s the procedure for such a request.

Choose an Appropriate Form

Ask the recipient of the letter in what form you should send it. The form will also influence to some degree how you compose the letter.

If you present the letter in a physical form, the header needs to contain the following:

• The name of the company
• Company’s address
• The name of the person who will receive the letter (optional)

A letter that will be sent via email doesn’t need to contain this information. Instead, start the letter by addressing the person who’ll read it (e.g . Dear Mr. Smith ). In case there is no specific recipient, but you are writing to the HR department, you can start the letter with “ To Whom It May Concern .”

Write Formally

The letter should be written formally and politely. This document is a formal document that will be stored in your company’s files. Thus, you want to ensure that the letter is properly written.

You don’t need to think much about how you should write the letter. Simply consider it as yet another one of the business documents. With a respectful and formal tone, refer to your supervisor or HR department to explain your request.

If you are in a state of shock, and you can’t compose yourself to write the letter appropriately, don’t hesitate to ask for help. You can ask a colleague, friend, or even Ultius writing service to help you write the letter. Their assistance can mean a lot.

Include the Necessary Information

Avoid any potential delays by stating all the necessary information in the letter.

There are certain details that a bereavement letter must contain. Those details are:

• The name of the family member who passed away and the date of their passing
• Your relationship with the deceased
• The reasons behind asking the bereavement leave (e.g. flying out to a funeral)
• How much bereavement leave you want to take
• How many unpaid additional days you want to take (optional)
• How and to whom you plan to delegate your responsibilities
• The date when you plan to return to work
• How can the company reach you if necessary
• Your contact information

Organize all these details in a comprehensible letter. You can separate the key information into different paragraphs. For example:

• Paragraph 1: Who passed away, when, and your relationship with the deceased
• Paragraph 2: How many days off you need and for what purposes
• Paragraph 3: When you plan to return and who will take over your responsibilities until then

Supply Additional Documents

In addition to the letter, you’ll probably need to supply other documentation that supports your bereavement leave request.

To ensure that the company grants your request as soon as possible, inform yourself of what kind of documents you need to collect. You can look into the bereavement leave policy as it should state what you need to supply for the bereavement leave process.

The required documents can be:

• Copy of the obituary
• Travel documents (if the funeral is out of town)
• A signed bereavement leave form

You can reinstate in the letter the documents that you will supply alongside it.

Some airlines offer special bereavement rates for the ones who lost a family member. If you need a last-minute ticket, such a flexible option would be of use.

Reread and Revise It

When you are done with writing, you want to read the letter once more. It is a formal document, and you want to make sure that there are no mistakes or missing information.

If you need a fast editing solution, you can use a free online proofreading tool Grammarly . However, you still want to read it yourself to ensure that you’ve said everything that needs to be said.

Also, you might want to ask a colleague or a friend to give it a look. In a state of shock, it can be difficult to comprehend what you have written. A friend or a colleague can do the check for you.

Final Thoughts

Hopefully, these guidelines will help you write a proper bereavement leave letter. During these difficult times, everything seems more challenging than usual. We hope to provide you with at least some relief by guiding you through the bereavement leave letter writing process.

Every Wednesday we will be publishing Pandemic Weekly for, we hope, not too long. We invite you to submit your thoughts, essays, poems or songs. Please send to [email protected].

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When Someone Dies

How to Ask for Time Off for a Funeral (10 Templates)

Feb 1, 2023

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Losing a family member or friend often means you’ll need to take time off from work to attend the funeral and process the loss. But how do you go about requesting that time off?

Asking for time off for a funeral is called bereavement leave. Bereavement leave is employer-sanctioned time off after the death of a loved one. Although employers' bereavement policies vary, you can write a bereavement leave letter explaining the situation and how much time off you’ll need.

Unfortunately, there are no federal laws in the United States that require employers to pay for bereavement leave, unless stated otherwise in an employee's contract. Nevertheless, many companies choose to provide paid leave to employees during these difficult circumstances.

What to Know Before Asking for Bereavement Leave

As humans, we’re entitled to our emotional well-being. Bereavement time is necessary to heal wounds caused by the passing of loved ones. Let’s discuss some things to note before asking for bereavement leave.

1. Your Employer’s Bereavement Leave Policy

Various types of absences are common and quickly approved by most employers, including those related to injuries and illnesses.

However, workplaces don’t tolerate all types of absences. Some employers don’t grant bereavement leave. For this reason, if you want to ask for bereavement leave, you must find out your company’s policy.

Knowing if your organization even allows time off for bereavement before you ask is helpful. This way, you won’t waste your or your manager’s time. In addition, if your organization has strict rules on bereavement leave, you can modify your bereavement leave request to increase its chance of approval.

2. Who Should Get Your Leave Request

The next step is to determine who to speak to. Usually, this is a manager or somebody responsible for scheduling in the human resources department. 

So, find out who to bring the request to and ask yourself: Is this person understanding? How can I increase my chance of approval?

Knowing whom to speak to will help you frame your request in a better light.

3. Provide Evidence

Similar to sick day requests, your employer may ask to see evidence of the passing of your loved one before granting you time off. 

Although this seems intrusive and insensitive, organizations may require evidence to prevent employees from taking advantage of insincere bereavement requests. 

Some employers may even have specific requirements asking how close the deceased person was to you and your relationship with them.

You should identify all reasons why your employer would deny your request and prepare responses for them in advance.

4. Your Current Work Situation

Some organizations are busier during certain times of the year. For example, accountants are extremely busy from January to April during tax season. 

Therefore, you must read your current workplace situation before making your request. For example, if it’s a hectic time for your company, your employer may deny your bereavement leave request.

5. Consider Your Priorities

Before you ask for bereavement leave, you must consider your priorities. You need to ask yourself if it’s better to stay at work or to take bereavement leave.

Although attending the funeral of a loved one is of the utmost importance, it may be costly. For example, funerals may require you to do extensive traveling on short notice. Even more, a funeral could be held on another continent, putting a hole in your pocket for last-minute plane tickets and hotel bookings.

Alternatively, skipping work during a critical time could make you lose out on a major deal or promotion. Therefore, you must take some time to consider your current situation and priorities before making your bereavement leave request public. 

Laws and Protections for Bereavement Leave

Surprisingly enough, no federal laws in the United States protect employees who need time off for bereavement leave. The Fair Labor Standards Act ( FLSA ) does not require payment for time not worked. This includes time off to attend a funeral.

Five states – California, Illinois, Maryland, Oregon, and Washington – have laws that require many employers to grant bereavement leave.

Elsewhere, employers dictate bereavement leave policies themselves. However, 91% of businesses offer paid bereavement leave, according to a 2023 report on employee benefits from the Society for Human Resources Management (SHRM). But most employers require employees to be regular full-time employees with a minimum period of continuous employment to qualify for funeral leave. 

Asking for Time Off for a Funeral (Step by Step)

Dealing with the loss of a loved one is one of the most demanding challenges we face. Adding on work obligations and responsibilities makes it even harder. If you’re ready to ask for bereavement leave, here are a few tips to make the process as easy as possible.

1. Notify Your Employer as Soon as Possible

Understandably, work is probably the last thing on your mind after losing somebody you love. However, it’s crucial to let your employer know you’ll need to take bereavement leave in the near future.

This way, your employer can plan in advance for your absence and offer you plenty of time to grieve. When you first speak to your employer about the bereavement leave, you won’t know the exact length and dates of when you need to step away from work. 

And that is totally OK.

Death often happens unexpectedly, and the time needed to take care of post-death obligations is vague and unpredictable. As long as you keep your employer updated as you confirm more details, such as dates and travel plans, you shouldn’t face any issues.

Since you should have already reviewed your organization’s bereavement leave policies, you’ll know who to contact first. This is either your supervisor or the human resources department.

2. Pick Up the Phone

As you mourn the loss of your loved one, you presumably won’t feel like speaking with your boss or HR manager on the phone. So while requesting time off for a funeral via email or text may be tempting, it’s best to have a real conversation.

Consider sending your manager or HR personnel a quick message asking if they have a few minutes to speak on the phone. Having a one-on-one phone call with the person in charge of your schedule helps clarify your situation and avoid potential miscommunication. 

However, there’s no need to get into too much detail. Instead, you can keep things short and straightforward while also letting your employer know your situation. 

For example, here’s a script you can follow:

“Hi, [Name]. I just want to tell you that my [loved one] has passed away, and I will need to request bereavement leave. Can you tell me what I need to do to get the leave approved?”

Your HR contact or supervisor should let you know what steps to follow in order to submit your bereavement leave request and get it approved. 

3. Determine How Much Time Off You Need

After the phone call, you’ll need to confirm the exact details of your bereavement leave. This way, you can submit a valid bereavement leave request.

So, you must determine how much time off you need to process the death of your loved one and to attend the funeral. If your employer offers a generous paid leave policy, you should consider taking an extended break to recover emotionally. 

Nevertheless, you need to create a detailed timeline of your absence so your employer can fill in the gap and plan for your return.

4. Make a Written Request

Although you alerted your HR department or supervisor of your intended bereavement leave through the phone call, you need to write a written request. This way, your request doesn’t fall through the cracks.

The written request gives you and your employer something to refer to during and after your bereavement leave. Although a formal letter is ideal, an email is appropriate for most workplaces. Your HR supervisor or boss should have already told you who to send the email to.

See some templates for bereavement leave requests in the next section. However, there are some general guidelines to follow when writing your bereavement leave request. First, you should write your email in a formal, polite tone. 

A few key details to include in the letter are:

The name of the loved one, the date of their passing, and your relationship with them.

How much bereavement leave you wish to take.

When you plan to return to work.

Whether you want to take additional time off as paid vacation time.

Arrangements you have with co-workers to take over duties in your absence.

If you will be available via email or phone to discuss work matters during your leave.

A sincere appreciation to your employer for understanding the situation at hand.

5. Review the Request and Send It Off

Once you finish writing your first draft, I recommend asking a trusted individual to review it. Since your emotions may be all over the place, the first draft may contain errors you normally would catch yourself.

It’s important to include all the relevant information your employee will want to know in a logical and cohesive manner. Furthermore, you want to ensure your tone is professional.

After the trusted individual reviews the request and makes the appropriate revisions, you can send it off. If you have trouble writing your bereavement leave request, take a look at the templates below.

Related : How to Write an Obituary (5 Steps With Examples)

Templates for Bereavement Leave Requests

Writing a coherent bereavement leave request is a difficult task as you’re cherishing the memory of your loved one. For this reason, I have included ten examples to make these hard times easier for you.

Feel free to modify any of these templates to your liking, or take them word for word, it’s up to you. I want to make your life as easy as possible when dealing with the loss of a loved one.

Here are 10 examples of bereavement leave requests:

Example 1: In-Depth Formal Request

Dear [Manager],

I am writing to formally request bereavement leave. My grandfather, John Smith, passed away last night in [location]. I am requesting bereavement leave to return to [location] and make funeral arrangements from Oct. 1 through Oct. 9. I won’t need additional time off as paid vacation time. 

Despite the unfortunate circumstances, I remain committed to this organization and my position. I will do my best to complete the projects I’m working on before my bereavement leave. Mike Jones has agreed to handle my usual obligations during my absence. If you need to reach me while I’m away, please send an email to [your personal email] or text my cell phone at [your cell phone number].

I truly appreciate your understanding during these difficult times.

Kind regards,

[Your name]

Example 2: In the Middle of a Project

I do understand this is an inconvenient time for me to take off work since we’re in the middle of a project, but [describe the situation], so I need to request [amount of time off] for bereavement leave. 

Please let me know if this is acceptable. If you approve my request, I will be available through phone and email for [amount of time off] to help our team adjust to my absence in any way I can.

Example 3: Short and Formal in a Large Organization

Dear [Manager]

I’m emailing you to let you know [name of the person who passed away, your relationship with them, and any other relevant details]. I’m requesting [amount of time off] for bereavement leave.

According to our company’s policies, this should be acceptable, but please tell me if there are any issues or if I need to take any additional steps before you finalize the approval.

Example 4: Short Funeral Leave Request to HR

Dear [HR Supervisor],

I am writing to formally request a short leave of absence to attend my mother’s funeral next week. 

I understand our company allows employees to take some time off in case of such emergencies, and I’d like to make use of that privilege now. Thank you in advance, and please let me know if I need to provide any additional details.

Example 5: Immediate Absence Bereavement Request

I regret to inform you that my mother passed away today, tragically and without notice. Because of these circumstances, I respectfully request that you grant me 5 days of paid leave and 2 days of unpaid leave beginning today.

I am heading home today, June 30, and will be out of town for the funeral and other arrangements until July 9. So I will be back in the office on July 11. I would appreciate your concern in this matter, as I need time to take care of my family.

In case you need to reach me, please leave me a message on my number. You can also reach me at [cell phone number].

Thank you for your consideration.

Yours sincerely,

Example 6: Paid Leave Bereavement Leave Request

I am writing to inform you that [name of loved one and relationship to you] has passed away.

I would like to formally request three days of paid leave to travel to [location], arrange funeral plans, and spend time with my family. Beyond that, I would like to use any unused paid vacation time I have accrued to navigate these troubling times with my family. I am deeply committed to my work at [company name], and I trust you understand.

I will be available via email during this time. For urgent matters, I have notified [colleague or supervisor] of my absence, and he is happy to help out in my absence.

Thank you in advance for understanding.

Example 7: Unsure of Company Policy

My father passed away last night. Please let me know how much bereavement leave I can take for the funeral and to get his affairs in order. 

As you know, I am very committed to my job at [company] and would not ordinarily ask for time off without notice. However, I’m hoping you will be willing to work with me as I grieve the loss of my father. What options are available, and what do I need to submit?

Example 8: Friend or Non-Immediate Relative

My cousin, who was my closest friend since childhood, died last night unexpectedly. I know this loss doesn’t fall under our official bereavement policy guidelines, but I desperately need some time to come to terms with this. I am hoping you can understand this situation.

I’m devastated and need to be with family at this time. If you approve my bereavement request, I plan to take an absence from [dates you will be gone].

Thank you in advance for working with me.

Example 9: Short and Specific 

I am writing to request a three-day leave to attend the funeral of my paternal uncle. The service will take place in San Francisco on Monday, July 8. I would be away from work beginning that day and return to the office on July 11.

Example 10: Long and Specific

My father, John Smith, passed away on Wednesday night. The visitation and funeral services will take place on Thursday and Friday in Chicago next week. According to the company’s bereavement policy, I have three days of paid leave I can use to attend my father’s funeral.

In addition, I talked with Joe Dunn, my direct supervisor, and he has approved the use of additional vacation days. This will allow me to travel to my mother’s home in advance and spend time with my family during these challenging times.

Thanks to the bereavement leave and vacation days I have available, I can spend today finishing up a few last-minute tasks I need to complete before I go. My time away starts tomorrow, July 2. I will return to work July 14. 

I understand how busy the office has been recently, so I want to ensure everything runs smoothly while I’m away. [Co-workers] have agreed to cover my workload over the next week, so my absence won’t affect our team or our clients.

If you have any questions for me, please reach me via cell phone at [cell phone number] or email at [email].

Related : How to Plan a Celebration of Life (10 Steps With Examples)

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Crafting a Professional Leave Application Due to Death in the Family – With Template

• Post author: Meet
• Post published: April 16, 2023
• Post category: Leave Request

How to Write a Leave Application Due to Death in the Family: A Comprehensive Guide

Table of Contents

Losing a loved one is one of the most challenging experiences that a person can go through, and it can be overwhelming to deal with the emotional turmoil while trying to keep up with daily responsibilities like work or school. However, it is essential to take the necessary time to grieve and process the loss, and a leave of absence can help you do so.

A leave of absence due to death in the family is an authorized absence from work or school that allows you to take time off to deal with the aftermath of a loved one’s passing. It is important to understand the process of requesting such leave and the necessary steps to take to ensure that the application is approved.

We understand how difficult it can be to deal with a loss and handle work or school responsibilities simultaneously. Therefore, our goal is to provide you with a step-by-step guide that will help make this process easier for you.

Understanding Your Company/School’s Leave Policy

Overview of typical bereavement leave policies in companies and schools:.

Bereavement leave is a type of leave that is granted to employees or students who have experienced the death of a close family member. Companies and schools usually have their own policies regarding bereavement leave. Typically, these policies outline the number of days off an employee or student is entitled to and the specific circumstances under which they can take this leave. The number of days off can vary depending on the company or school, but it is usually between three to five days.

Some companies or schools may also have additional policies for extended bereavement leave, which can be taken for a longer period of time in the case of a particularly close relationship with the deceased or other exceptional circumstances.

Guidelines for employees and students to follow when requesting leave due to death in the family:

If an employee or student needs to take bereavement leave due to a death in the family, they should follow certain guidelines to ensure that their request is handled smoothly. These guidelines include:

Notify the relevant supervisor or authority as soon as possible, preferably before the start of the leave period.

Provide the supervisor or authority with relevant details, such as the name of the deceased, the relationship to the employee or student, and the expected duration of the leave.

If the employee or student requires additional time off beyond what is allowed by the company or school’s bereavement leave policy, they should discuss this with their supervisor or authority as soon as possible.

FAQs about the leave policy, such as how much time off is allowed and whether it is paid or unpaid:

Some common questions about bereavement leave policies include:

How much time off am I entitled to? 

The amount of time off can vary depending on the company or school’s policy. Typically, employees or students are allowed between three to five days off.

Is bereavement leave paid or unpaid? 

Again, this can vary depending on the company or school’s policy. Some companies or schools may offer paid bereavement leave, while others may offer unpaid leave.

What family members qualify for bereavement leave? 

This can also vary depending on the company or school’s policy. Typically, close family members such as parents, siblings, spouses, and children qualify for bereavement leave, while more distant relatives may not.

Crafting Your Leave Application

Crafting a leave application due to death in the family can be emotionally challenging. Here are some important details to include in your application:

Date of the Death: You should include the date of the death in your application. This will help your employer or school understand the urgency of your request and allow them to plan for your absence.

Your Relationship to the Deceased: It is essential to mention your relationship with the deceased person in your leave application. This information will help your employer or school understand the impact of the death on you and your family.

Duration of the Requested Leave: Clearly mention the duration of the leave you are requesting, which will help your employer or school plan for your absence and make necessary arrangements.

When writing your leave application, it is crucial to be professional and compassionate. Here are some tips that can help you write a leave application that is easy for your employer or school to understand:

Keep it brief and to the point: Your leave application should be concise and clearly state the reason for your absence. Avoid including any irrelevant information.

Use a professional tone: Use a professional tone and language while writing your application. Avoid any slang, abbreviations, or emoticons.

Express your gratitude: It is always good to thank your employer or school for their understanding and support during this difficult time.

To make things easier for you, we have provided a sample leave application letter template that you can follow:

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Date] [Employer’s/School’s Name] [Address] [City, State ZIP Code] Dear [Employer’s/School’s Name], I am writing to request a leave of absence from [start date] to [end date] due to the recent loss of my [relationship to the deceased]. Unfortunately, [he/she] passed away on [date of death]. This loss has been difficult for me and my family, and I need time to grieve and support my loved ones during this difficult time. I understand that my absence will have an impact on [company/school/work], and I will make sure to complete all pending tasks and responsibilities before my departure. I will also be available via email or phone if there are any emergencies or urgent matters that require my attention. I appreciate your understanding and support during this difficult time. Thank you for your time and consideration. Sincerely, [Your Name]

Also, here is a sample email format that you can use for your leave application due to death in the family:

Subject: Request for Leave of Absence Due to Death in the Family Dear [Employer’s/School’s Name], I am writing to request a leave of absence from [start date] to [end date] due to the recent loss of my [relationship to the deceased]. Unfortunately, [he/she] passed away on [date of death]. This loss has been difficult for me and my family, and I need time to grieve and support my loved ones during this difficult time. I understand that my absence will have an impact on [company/school/work], and I will make sure to complete all pending tasks and responsibilities before my departure. I will also be available via email or phone if there are any emergencies or urgent matters that require my attention. I have attached a copy of the death certificate for your records. Please let me know if any further documentation is required. I appreciate your understanding and support during this difficult time. Thank you for your time and consideration. Sincerely, [Your Name]

Communicating with Your Employer/School

Communicating with your employer or school about the need for leave due to death in the family can be a challenging conversation. Here are some strategies to help you effectively communicate your needs and concerns:

Schedule a meeting with your employer or school: This allows you to have a private conversation where you can express your needs and concerns. It also shows that you are taking the matter seriously and are willing to communicate openly and respectfully.

Send an email: If you prefer not to have an in-person meeting, you can send an email to your employer or school explaining your situation and requesting leave. This can be helpful if you are uncomfortable discussing the matter in person, or if you need to communicate with multiple people.

Be honest and transparent: It is essential to be honest about your situation and your needs. Explain your relationship to the deceased and the impact their death has had on you and your family. This helps your employer or school understand the gravity of the situation and can help them accommodate your needs.

Provide necessary documentation: Your employer or school may require proof of the death, such as a death certificate. It is important to have this documentation prepared in advance so that you can provide it when requested.

Discuss the duration of leave: You should communicate the amount of time you need to take off to grieve and attend to any necessary arrangements. Be clear about your expected return date and any other important details.

Discuss work or school obligations during your absence: If there are any work or school obligations that you will need to fulfill during your absence, be sure to discuss this with your employer or school. You may need to delegate your responsibilities to someone else, or you may need to reschedule any important deadlines or meetings.

FAQs about communicating with your employer or school:

Q: What if I need to take additional time off due to grief?

A: It is important to communicate your needs with your employer or school. You may be able to take additional time off or have some flexibility in your work or school schedule. Discuss your options with your employer or school.

Q: Can my employer or school deny my request for leave due to death in the family?

A: In most cases, employers and schools have policies in place that allow for bereavement leave. However, there may be circumstances where they cannot accommodate your request. If this happens, you can discuss your options with your employer or school.

Q: How should I handle unexpected work or assignments during my absence?

A: You may need to delegate your responsibilities to someone else or reschedule any important deadlines or meetings. Discuss your options with your employer or school and make a plan that works for both parties.

Communicating with your employer or school about the need for leave due to death in the family can be a challenging conversation, but it is essential to be open and honest about your needs. By following these strategies and guidelines, you can effectively communicate your situation and make the necessary arrangements to take the time you need to grieve and attend to any necessary arrangements.

Coping with Grief and Returning to Work/School

Losing a loved one is one of the most difficult experiences a person can go through, and it can be even more challenging when you have to balance your personal grief with your responsibilities at work or school. Here are some tips on how to cope with grief and manage the stress of returning to work or school after a death in the family:

Allow yourself time to grieve: It’s essential to allow yourself time to process your grief and emotions after a loss. Grief is a natural process, and everyone experiences it differently, so don’t feel like you have to rush to “get over” your loss.

Talk to someone: Talking about your feelings can be a great way to cope with grief. Consider talking to a trusted friend or family member, a grief counselor, or a support group. Many workplaces and schools also offer employee assistance programs or counseling services that can help you deal with your grief.

Take care of yourself: Taking care of yourself physically and emotionally can help you cope with grief. Try to get enough sleep, eat well, exercise, and take time to do things you enjoy.

Communicate with your colleagues or classmates: When returning to work or school, it’s essential to communicate with your colleagues or classmates about your absence and your return. Let them know that you have experienced a loss and may need some time to adjust. It’s also okay to set boundaries around what you feel comfortable discussing.

Be patient with yourself: Returning to work or school after a death in the family can be challenging, and it’s normal to feel overwhelmed or struggle with concentration. Be patient with yourself and don’t expect to be back to your usual self right away.

Utilize resources and support systems: Many workplaces and schools offer resources and support systems for employees and students dealing with grief and loss. These can include counseling services, bereavement leave, and support groups. Don’t hesitate to reach out for help if you need it.

Coping with grief and returning to work or school after a death in the family can be challenging, but there are steps you can take to make the process easier. By allowing yourself time to grieve, talking to someone, taking care of yourself, communicating with your colleagues or classmates, being patient with yourself, and utilizing resources and support systems, you can navigate this difficult time with compassion and resilience.

Dealing with the loss of a loved one can be extremely challenging, but with adequate support and resources, you can take the necessary time to grieve and eventually return to work or school with a focused mindset. This blog post offers helpful guidelines and tips that will enable you to draft a leave application that is empathetic and professionally written, thus making it easier for you to manage the tough times.

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Leave Letter for Death in Family – Format & 8+ Samples

• Letter Writing
• Dec 30, 2023
• Leave Letters

Leave Letter for Death – Losing a loved one is an inevitable and profound life experience. During such challenging times, individuals often find it necessary to request time off from work or school or college due to the passing of a family member or a close relative.

This document serves as a means to inform the employer or teacher or principal about the unfortunate event, express condolences, and seek approval for a temporary absence to attend funeral rites, support family members, and cope with the grieving process.

In this article, we explore the nuances of crafting an 8+ leave letter for death for any relationship to submit in office or school or college or email for urgent leave emphasizing the importance of empathy, clarity, and professionalism in communication during moments of grief.

Table of Contents

Leave Letter for Death Overview

Here’s an overview of a leave letter for a death in the family presented in table format:

Also See – 9+ Marathi Leave Application Letter Templates, Tips & Word Format

Leave letter for Grandfather Death to School

Anika Patel 8C Sunshine Public School Date – September 15, 2023

Mr. Sharma Sunshine Public School

Respected Mr. Sharma,

I hope this letter finds you well. It is with great sadness that I inform you about the passing of my grandfather. His demise has left our family in grief, and I find it necessary to request a leave of absence from school to participate in the funeral rites and provide support to my family during this challenging time.

Details of the leave request are as follows:

Leave Start Date: September 18, 2023 Leave End Date: September 20, 2023

I understand the importance of keeping up with my studies and assignments. I assure you that I will make every effort to catch up on missed lessons upon my return.

Thank you for your understanding during this difficult time.

Anika Patel 8C Sunshine Public School [Your Contact Information]

Short Email to Inform about Father Death in Office

Subject: Urgent: Sad News – Passing of My Father

I hope this message finds you well. It is with a heavy heart that I share the sad news of my father’s passing. He left us yesterday after battling an illness.

I wanted to inform you and the team as a whole as we work closely together. During this challenging time, I would appreciate your understanding and support. I will keep you updated regarding any arrangements and my return to work.

Thank you for your consideration.

Sincerely, Neha Sharma Senior Analyst Contact Information: 7891256789

Leave Letter for Grandmother Death – By Parent

Priya Kapoor Aarav Kapoor 7A Sunrise Public School Date – December 5, 2023

Mrs. Sharma Sunrise Public School

Respected Mrs. Sharma,

I am writing to inform you about a family tragedy. Unfortunately, my child, Aarav Kapoor, who is in Class 7A, has lost their grandmother. The family is currently dealing with this loss, and we need to focus on providing support to our child during this difficult time.

Leave Start Date: December 6, 2023 Leave End Date: December 8, 2023 We kindly request your understanding and approval for this short leave. We assure you that Aarav will make every effort to catch up on any missed assignments and coursework upon his return.

Thank you for your consideration during this challenging period.

Priya Kapoor 7892345681

Also See – How to Write a Leave Letter for Function | Format & 6+ Samples

Compassionate Leave Application for Death of Uncle to College

Riya Patel 202345 B.A. English (2nd Year) ABC College Date – September 15, 2023

Mr. Sharma ABC College

Subject: Leave Application for Death of Uncle

Respected Principal,

I hope this letter finds you in good health. I am writing to inform you about the unfortunate demise of my uncle. The family is currently occupied with funeral arrangements, and I need to be present to support and participate in these rituals.

Leave Start Date: September 16, 2023 Leave End Date: September 18, 2023 I understand the importance of attending classes regularly and keeping up with assignments. However, due to the circumstances, I kindly request your understanding and approval for this short leave.

Additionally, the funeral service is scheduled for [Funeral Time] on [Funeral Date], and I would be grateful if you could consider this while processing my leave.

I assure you that I will make every effort to catch up on missed lectures and assignments upon my return.

Thank you for your understanding and support during this difficult time.

Riya Patel B.A. English (2nd Year) ABC College 202345

Emergency Family Bereavement Leave Letter for Death of Mother

Priya Sharma Senior Software Engineer XYZ Tech Solutions Date – November 7, 2023

Mr. Rajesh Verma XYZ Tech Solutions

Subject: Bereavement Leave Request

Dear Mr. Rajesh Verma,

I hope this message finds you well. It is with a heavy heart that I inform you about the passing of my mother. She had been hospitalized, and despite the best efforts, she succumbed to her illness.

In light of this unfortunate event, I am writing to request bereavement leave. The details of the leave request are as follows:

Leave Start Date: November 8, 2023 Leave End Date: November 10, 2023 I understand the importance of my responsibilities at work, and I will ensure that any pending tasks are delegated appropriately for a smooth transition during my absence.

I appreciate your understanding during this challenging period.

Priya Sharma Senior Software Engineer Contact Information: 7892345683

Teacher Compassionate Leave Letter- To Principal

Ananya Sharma Mathematics Teacher Sunshine Public School Date – January 15, 2024

Mr. Rajesh Kumar Sunshine Public School

Respected Mr. Rajesh Kumar,

I hope this letter finds you in good health. It is with deep sadness that I write to inform you about a personal tragedy. My father, Mr. Ram Sharma, has passed away, and I am compelled to request leave from my teaching duties to attend to family matters and funeral arrangements.

Leave Start Date: January 16, 2024 Leave End Date: January 18, 2024 I understand the importance of my role as a teacher and the responsibilities associated with it. I assure you that I will make every effort to arrange for substitutes and communicate lesson plans for the duration of my absence. I am committed to ensuring minimal disruption to the students’ learning experience.

I kindly request your understanding and approval for this leave. If there are any formalities or arrangements required during my absence, please let me know, and I will address them promptly upon my return.

Thank you for your consideration during this difficult time.

Ananya Sharma Mathematics Teacher Sunshine Public School

Also See – Teacher Leave Letter to Principal – 10+ Format & Examples

Leave Request for Funeral

Neha Kapoor Marketing Executive Date -January 20, 2024

Mr. Rajesh Sharma ABC Corporation

Subject: Leave Request for Funeral

Dear Mr. Rajesh Sharma,

I hope this message finds you well. Unfortunately, I must request a short leave to attend a funeral. The details are as follows:

Leave Start Date: January 21, 2024 Leave End Date: January 23, 2024 I understand the importance of my responsibilities and assure you of my commitment to completing pending work promptly upon my return.

Neha Kapoor Marketing Executive

How do I write a leave letter for death of a family member?

A leave letter for death of a family member should include the details of the deceased, the relationship with the deceased, the dates for which leave is requested, and a brief explanation of the situation. It should be written with a balance of professionalism and sensitivity.

What is the usual duration for bereavement leave?

The duration of bereavement leave varies and may depend on company policies, school regulations, or individual circumstances. It is typically a few days, allowing individuals to attend funeral rites and cope with the immediate aftermath of the loss.

Can I use bereavement leave for death of a non-family member?

Policies regarding bereavement leave vary, and some organizations extend this benefit to cover the loss of close friends or relatives who are not immediate family members. It’s important to check the specific policies in place.

Should I include details about the funeral or rituals in the Leave Letter for Death?

It’s advisable to mention any significant events like the funeral, especially if it might affect your return date or if you require specific days off for ceremonies.

A leave letter for death is a vital communication, navigating the delicate balance between personal grief and professional responsibilities. By providing essential details with empathy and sincerity, individuals seek understanding and support during challenging times. Employers and educational institutions, in turn, play a crucial role in fostering a compassionate environment, allowing individuals the necessary time to cope with loss while ensuring a smooth transition upon their return.

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How to Ask for Bereavement Leave When You Have a Death in the Family

Losing a loved one is one of the most difficult moments in a person’s life. You need time to process, grieve , and make arrangements for a funeral or memorial—and for most people, that means taking time away from work.

Many companies have bereavement leave policies to support employees through the death of a loved one. But what, exactly, is bereavement leave? How do you know if your employer offers bereavement leave (and if and when you can take it)? And what’s the best way to request time off when you’re dealing with the death of a loved one?

Before you read on, an important note: While we interviewed lawyers for this story, we are not lawyers ourselves, and every case is different. So please consider this a general resource to help you get started and, if you need it, seek personalized advice specific to your situation from an actual lawyer!

What Is Bereavement Leave?

“Bereavement leave is job leave...available to an employee at the time of death or funeral,” says attorney Alex Granovksy of Granovsky & Sundaresh PLLC, a labor and employment law firm with offices in New York and Ohio. Ideally, the time off “will allow the employee to grieve privately and attend to their family and well-being while not focusing on work.”

While there’s no strict definition of what qualifies as “family” in terms of bereavement leave, “most companies define ‘family member’ as someone who is a parent, child, sibling, step-parent, step-child, grandparent, grandchild, father-in-law, and mother-in-law,” says Dan Kalish, Managing Partner and owner of HKM Employment Attorneys, a national law firm that focuses on employment law.

Are Employers Legally Required to Offer Bereavement Leave?

Currently, employers are not required to provide bereavement leave to their employees—at least on a federal level. There are, however, certain states that require employers to offer bereavement leave to certain employees and in certain situations.

“Oregon, for example, mandates unpaid bereavement leave for employees of companies with more than 25 employees,” Kalish says. It’s the only state with a wide-reaching bereavement leave law, though others have laws that address more specific situations: “Illinois requires unpaid bereavement leave [of] up to ten days for the loss of a child,” he says. And “Washington state requires state employers—not private employers—to provide bereavement leave up to three days.”

That being said, even though employers may not be required by federal or state legislation to provide bereavement leave, many choose to, says Katie Lipp, owner and employment and business attorney at Lipp Law Firm in Fairfax, Virginia. In fact, according to a 2018 report on employee benefits from the Society for Human Resources Management (SHRM), 88% of businesses offer paid bereavement leave.

How Do I Find Out if My Company Offers Bereavement Leave—and Whether I Qualify?

So plenty of businesses offer bereavement leave. But how do you find out if your employer is one of them? And if your company does offer bereavement leave, how do you know if you qualify?

“Generally, this information will be provided in the company’s employee handbook,” Lipp says. If you’re part of a union, you may also be able to find the information in your collective bargaining agreement.

If your company has an established bereavement leave policy, it should outline whether the bereavement leave is paid or unpaid, how much time off is offered under the policy, and who qualifies to take bereavement leave. “Qualification depends on who is included in the company’s definition of a loved one,” Lipp says.

If you can’t find a written policy, aren’t sure if you qualify, or just need more clarity, you can turn to HR to get a better understanding of how your company’s specific bereavement leave policy works, Lipp says.

Do I Need to Show Proof When Requesting Bereavement Leave?

There are very few people who would fake the death of a loved one in order to get a few days off of work. But still, there are companies that will want to confirm the bereavement leave request is legitimate—and, as such, “some employers require proof before fulfilling an employee’s request,” Lipp says.

If your employer requires proof to support your bereavement leave request, the exact documentation you’ll need to provide will, again, “depend on the policy and the requirements the employer places in the handbook,” says Brenda Neckvatal, an HR industry professional and coach with over 22 years of experience in human resources and crisis management. “A copy of the obituary or memorial event notification is usually sufficient for employers.”

How Long Is Bereavement Leave—and Is It Paid?

Two of the biggest questions people have about bereavement leave are how long they can take off to grieve the death of a loved one and whether that time off is paid. And the truth is, it varies from organization to organization.

The length of bereavement leave can depend on a variety of factors—but typically lasts a few days. “Depending on the circumstances—including the employee’s relationship with the recently passed individual, the location of the funeral, or the severity of the situation—bereavement leave could last [on average] between one to five days,” Lipp says.

Additionally, bereavement leave may be paid, unpaid, or some combination of the two. “An employer might initially provide paid time off for three to five days, but the time off could become unpaid if the employee requests additional days off,” says Lipp.

If you need to extend your bereavement leave—but you also need to get paid for your time off—“some companies...allow their employees to reallocate sick leave and vacation time toward bereavement leave,” Lipp says.

Can I Use FMLA for Bereavement?

The Family Medical Leave Act (FMLA) allows employees to take leave to take care of a sick family member—but unfortunately, it doesn’t allow them to take leave if a family member passes away.

“Family Medical Leave is very specific in what is covered and what is not,” Neckvatal says. “FMLA offers eligible employees the right to take job-protected unpaid leave to care for a family member with a serious health condition. However, if that family member should pass away, the leave ends. Death of a dependent or a family member is not covered under FMLA.”

What Are My Options if My Company Doesn’t Offer Bereavement Leave?

The vast majority of companies offer bereavement leave—but if yours doesn’t, that doesn’t mean you’re out of options.

If you’re dealing with the loss of a loved one, “you should immediately contact your supervisor to see if you can take some time off,” Kalish says—even if your company doesn’t have a specific bereavement leave policy. That might mean exploring using PTO (including sick or vacation time) to take the time off you need or coming to another agreement with your boss and company.

In most cases, your employer should be sympathetic to your situation and work with you to ensure you get the time off you need. “Companies are run by people, and most people are fundamentally decent and understand the human need to grieve,” Granovsky says.

3 Tips for Requesting—and Taking—Bereavement Leave

If you have to request bereavement leave, you’re already dealing with a lot. Here are a few tips to make the process as simple as possible:

1. Request Leave ASAP

Work is probably the last thing on your mind when you lose someone you love. But you’ll want to let your company know you’ll need to take bereavement leave as soon as you can.

When you make your initial request you may not know exactly when—or for how long—you’ll need to step away from work. That’s OK. “Death sometimes happens unexpectedly and the time necessary to take care of post-death matters is ambiguous,” Lipp says. Just keep your employer in the loop as you confirm more details, notifying your employer about important dates and travel plans.

Check your company’s policy to find out who exactly to request bereavement leave from; generally, HR handles these kinds of leave requests, but some companies will want you to reach out to your direct supervisor first.

If the policy doesn’t lay out a clear process or you’re otherwise unsure, start with your supervisor; they may not ultimately be the right person to approve your leave request, but they can put you in touch with HR if needed. Plus, your boss will need to know you’re going to be out of office anyway, which means that even if you requested bereavement leave from HR according to your company’s guidelines, you should make sure your direct supervisor has the details.

2. Pick Up the Phone

When you’re grieving, you may not feel like talking to your boss or HR manager. But while requesting leave via email or text might be tempting, it’s best to have an actual conversation.

Send your supervisor or HR manager a quick message (you can use whatever method you typically use to communicate, such as email or Slack) and ask if they have a few minutes to connect over the phone—and then give them a call. “It’s best to have that direct one-on-one conversation,” Neckvatal says, which can help avoid any potential miscommunication.

There’s no need to get into too much detail; keeping things short, simple, and straight-to-the-point is completely appropriate. If you’re not sure what to say, this short script may be helpful:

“Hi, [Name]. I just wanted to let you know that my [family member] has passed away and I am going to be requesting bereavement leave. Can you let me know what I need to do to get that leave approved?”

Your boss or HR contact should let you know of any steps you need to take in order to get your leave approved (for example, if you need to provide proof) and they should be able to take care of processing your request from there.

While a phone call is the best way to navigate the conversation, you can also follow up with an email detailing your conversation to make sure nothing falls through the cracks.

3. Prepare to Disconnect

When you take bereavement leave, you want to be able to fully disconnect from work. So before you sign off and head out, set yourself up to take the time and space you need.

Turn on an out-of-office message so people know you won’t be responding to emails. If you want to say explicitly in your autoresponder that you’re out on bereavement leave, you can—but if that feels invasive, you can also just use a generic OOO message. (Or you can set up one version to get sent to your coworkers or immediate team and another for anyone else.)

Try to make a quick list of any colleagues you work with regularly or are collaborating with on a project that’s in progress. Let them know you’ll be unavailable for a few days—and will tackle any project-related tasks when you get back.

These steps may seem daunting in a moment of loss, but they’ll allow you to take the time you need without worrying about what’s happening at work—and will help you avoid any additional stress when you return.

Absence Application Due to Death in the Family (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional absence application due to death in the family.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Leave of Absence Due to Bereavement in the Family

First, find the sample template for absence application due to death in the family below.

The Principal, [School/College/University Name], [City Name],

Subject: Application for Leave Due to Death in Family

I, [Your Full Name], a student of [Your Class/Grade/Year] in your esteemed institution, am writing this letter with a heavy heart to inform you about the unfortunate demise of my dear [relation with deceased] on [date of death] due to [cause of death, if comfortable sharing].

In these sorrowful times, my family and I are completely devasted and need time to mourn the loss. We also need to perform the necessary rituals and ceremonies which are of great importance in our culture. As a result, I am unable to attend school/college/university and concentrate on my studies.

Therefore, I kindly request you to grant me leave from [start date] to [end date]. This time off will allow me to take care of my family responsibilities and to cope with the loss. I assure you that I will make up for the missed classes and assignments as soon as I am back.

I am truly sorry for any inconvenience caused due to my absence and I hope for your understanding and support in this difficult situation.

Thanking you,

Below I have listed 5 different sample applications for “absence application due to death in the family” that you will certainly find useful for specific scenarios:

Application for Leave Due to Grandparent’s Funeral

Respected Sir/Madam,

The funeral rituals and services are to be held in our native place, which would require my family and I to travel and stay there for a few days. In light of this, I will not be able to attend school for [Number of Days] from [Start Date] to [End Date].

I understand the importance of regular attendance and assure you that I will take responsibility for covering the syllabus and assignments missed during my absence. I kindly request my class teacher and subject teachers to provide the necessary guidance to help me catch up with the missed lessons.

I am hopeful for your understanding and kind consideration towards my situation. I request you to kindly grant me leave for the aforementioned days.

Yours sincerely, [Your Full Name] [Your Roll Number] [Date]

Application for Absence to Attend Distant Relative’s Memorial Service

To, The Principal, [School Name], [City Name], [State Name], [Pin Code]

Subject: Leave Application for Attending Distant Relative’s Memorial Service

Given the emotional significance of the event, it is essential for me and my family to be present there to pay our last respects. Therefore, I would greatly appreciate it if you could grant me leave from [Start Date] to [End Date], which is for a duration of [Number of Days].

I assure you that upon my return, I will take the necessary steps to catch up on any missed lessons or assignments. I am ready to put extra effort into ensuring that my studies do not suffer due to this absence.

I hope you understand the urgency of the situation and consider my application at the earliest.

Thank you for your understanding and support.

Application for Time Off to Support Grieving Family

To, [Your Manager’s Full Name], [Your Department], [Your Company’s Name], [Company’s Address], [City], [State], [Postal Code], [Country]

Subject: Application for Time Off to Support Grieving Family

I hope this letter finds you in good health. I am writing this letter to request an absence from work for a period of [Number of Days] starting from [Start Date] to [End Date].

I understand that my absence may cause a slight inconvenience, and I am ready to assist in any way possible to ensure a smooth workflow during my time off. I will make sure to delegate my responsibilities to a trusted colleague or complete as much work as possible before my leave.

Please accept my leave application and grant me [Number of Days] off so that I can support my grieving family. I assure you that I will resume my duties with complete dedication and commitment from [Date of Resumption].

Application for Bereavement Leave Due to Loss of a Sibling

Subject: Application for Bereavement Leave

Respected [Recipient’s Name],

I hope this letter finds you well. I am writing to inform you that I have suffered a personal loss. My sibling, [Sibling’s Name], passed away on [Date] due to unforeseen circumstances. It is a devastating time for my family and me.

In light of this, I kindly request for a bereavement leave starting from [Start Date] to [End Date]. This time will allow me to be with my family, arrange for the necessary rituals, and cope with this painful loss.

I understand that my absence might cause some inconvenience, and I assure you that I have delegated my responsibilities to [Colleague’s Name] for the duration of my leave. I have briefed them about the ongoing projects and they are capable of handling any urgent matters during my absence.

I am hopeful for your understanding and support in these challenging times. I will return to work on [Return Date] and catch up with any pending tasks as soon as possible.

Yours sincerely, [Your Name], [Your Position], [Your Employee ID], [Date]

Application for Extended Leave for Settling Family Affairs After a Death

Subject: Application for Extended Leave for Settling Family Affairs After a Death in the Family

I hope this letter finds you well. I am writing to inform you that I, [Your Name], working as [Your Designation] in our esteemed organization, need to take an extended leave of absence due to an unfortunate incident in my family.

Sadly, we have experienced a death in the family, which requires my immediate and undivided attention for the organization of various rites, rituals, and other related family affairs. As these responsibilities require my presence at my hometown, I will be unable to attend my duties at the office for a certain period.

I understand the inconvenience my absence may cause to the team and the organization. Hence, I have delegated my immediate responsibilities to [Colleague’s Name], who has kindly agreed to oversee my tasks during this period. I will also be available for any remote assistance if required.

I am hopeful for your understanding and support during this difficult time. I will make sure to catch up on my work as soon as I return.

[Your Name] [Your Position] [Your Employee ID] [Your Contact Details]

How to Write Absence Application Due to Death in the Family

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And if you have any related queries, kindly feel free to let me know in the comments below.

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6 Templates for How to Ask Your Employer for Bereavement Leave

By: Author Hiuyan Lam

Posted on Last updated: October 20, 2023

Categories Professional Etiquette

Bereavement leave might be a common excuse for seeking an absence from work. It is also one of the safest and most popular ways to ask for time off. However, it doesn’t make it easy to make the request.

The question of how to ask for bereavement leave is in many employees’ minds. If you’re currently wondering how to ask for bereavement leave from your boss or HR manager, we have a few solutions for you below.

Some things to note before asking for bereavement leave:

How to ask for bereavement leave: when asking the boss

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  Getting bereavement leave may seem easy, but it’s not always the case. Firstly, you need to understand the situation at work before you make a request. Then, you need to tread accordingly.   Then, you have to know how to ask for bereavement leave as effectively as possible, which isn’t easy for everyone.   For your next attempt, you can learn how to ask for bereavement leave like a professional by using some of the samples described above.  

Office story

5 Bereavement Leave Email Sample Templates for Communicating with Your Employer

Losing a loved one is one of the most challenging experiences anyone can face, and it is important for organizations to provide support during such difficult times. As an HR manager, crafting a thoughtful and empathetic bereavement leave email can make a significant difference in helping employees navigate their grief while providing the necessary time off to mourn and heal.

The Best Structure for Bereavement Leave Email Sample

When writing a bereavement leave email, it’s important to strike a balance between professionalism and empathy. Here’s the best structure you can follow:

• Subject Line: Keep it simple and clear, such as “Bereavement Leave Request.”
• Greeting: Start with a warm and empathetic greeting, such as “Dear Team,”
• Introduction: Begin by briefly stating the purpose of the email, such as “I am writing to request bereavement leave due to the passing of my [relationship of the deceased].”
• Details: Provide essential details such as the date you will be starting your leave, how long you anticipate being out, and any important contact information.
• Out of Office Message: Include instructions for how co-workers can reach you in case of emergencies while you are on leave.
• Closing: End the email with a heartfelt thank you for understanding and any additional information or instructions.

Remember, the key to a successful bereavement leave email is to be clear, concise, and compassionate. By following this structure, you can effectively communicate your need for time off while still maintaining professionalism in the workplace.

Bereavement Leave Email Samples

Sympathy and condolence.

I am writing to inform you that I have experienced a loss in my family. Due to this unfortunate event, I will need to take bereavement leave starting from [date] to [date]. Your understanding and support during this difficult time would be greatly appreciated.

Thank you for your understanding.

[Your Name]

Unexpected Passing

Hello Team,

It is with a heavy heart that I share with you the unexpected passing of my [relation] on [date]. In light of this, I will be taking bereavement leave from [date] to [date]. I appreciate your understanding and support during this difficult time.

Thank you for your compassion.

Best regards,

Loss of Pet

Dear Colleagues,

Regretfully, I have lost my beloved pet [pet’s name] and would need to take bereavement leave to mourn and process this loss. I will be out of the office from [date] to [date]. Your understanding and empathy during this time would mean a lot to me.

Thank you for your consideration.

Warm regards,

Extended Bereavement Leave

I would like to request an extension of my bereavement leave due to unforeseen circumstances. I will need to be on leave from [date] until further notice. Your support and flexibility during this time would be greatly appreciated.

Kind regards,

Returning from Bereavement Leave

Dear Team Members,

I am writing to inform you that I will be returning to work on [date] following my bereavement leave. I appreciate your patience and understanding during my time away, and I am grateful for the support you have shown me.

Looking forward to getting back to work with all of you.

Thank You for Support

Hello Everyone,

I wanted to express my heartfelt thanks for the support and understanding you have shown me during my bereavement leave. Your kind words and gestures have made this difficult time a little easier to bear. I am truly grateful to be part of such a compassionate team.

Thank you once again.

Request for Bereavement Leave Approval

Dear HR Manager,

I am writing to formally request approval for bereavement leave due to the loss of my [relation]. I will need to be on leave from [date] to [date] to attend to funeral arrangements and to grieve this loss. I appreciate your understanding and prompt consideration of this request.

Thank you for your attention to this matter.

What is the appropriate way to communicate about bereavement leave through email?

When sending an email regarding bereavement leave, it is important to start by expressing your condolences and sympathy for the employee’s loss. Be genuine and heartfelt in your message to show empathy and support during this difficult time. Clearly state the purpose of the email in the subject line to ensure that the recipient understands the importance of the message. Provide information about the company’s bereavement leave policy, including the number of days off allowed and any additional support or resources available to the employee. Lastly, offer your assistance in any way possible and let the employee know that you are there to help them through this challenging period.

How should the tone and language be when writing a bereavement leave email?

When composing a bereavement leave email, it is essential to maintain a tone of compassion and empathy. Use sensitive language that acknowledges the employee’s loss and expresses sympathy for their situation. Avoid using overly formal or technical language, as this can come across as cold or impersonal. Instead, opt for a warm and understanding tone that conveys your support and solidarity with the employee during this difficult time. Keep the message clear, concise, and respectful, while also being mindful of the employee’s emotional state and offering comfort and flexibility as needed.

What are some key points to include in a bereavement leave email message?

When crafting a bereavement leave email message, it is important to include several key points to ensure clear communication and support for the employee. Start by expressing condolences and sympathy for the employee’s loss to show compassion and understanding. Provide details about the company’s bereavement leave policy, including the number of days off allowed and any additional benefits or resources available. Offer assistance and support to the employee, letting them know that you are there to help them through this difficult time. End the message with a heartfelt sentiment and reassurance that the employee’s well-being is a top priority for the company.

Take care and take the time you need

Remember that it’s important to take care of yourself during difficult times like this. Thank you for reading our bereavement leave email sample and we hope it was helpful for you. Please feel free to visit us again for more resources and support. Take care and we’ll see you soon.

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Funeral Leave Application: Format and Samples with Expert Tips

• Updated on  
• May 15, 2024

Funeral Leave Application: A funeral leave application is written in unprecedented and tragic times. A bereaved person is usually not in a condition to pen down an application. However, as per corporate professional ethics and code of conduct , one needs to write an application asking for funeral leave. As this application is written during testing times, one must write a concise letter.

The grieving employee must ensure that they ask one of their teammates to look after their work during their leave of absence. Be gracious to appreciate your reporting manager for granting this unplanned leave application . Find the process to apply for a Bereavement Leave or Funeral Leave Application, format, samples and expert tips in the blog article below.

Table of Contents

• 1 How to Apply for Funeral Leave? (Step by Step Process)
• 2 Considerations to Keep in Mind: Before Asking For Bereavement Leave
• 3 Format for Funeral Leave Application
• 4.1 Sample 1 (Middle of a Project)
• 4.2 Sample 2 (Funeral of a Family Member)
• 4.3 Sample 3 (Funeral of a Friend)
• 4.4 Sample 3 Funeral Leave Request to HR
• 5 What to Include in a Funeral Leave Application?
• 6 Expert Tips to Write a Funeral Leave Application
• 7 Format to Write a Funeral Leave Application

How to Apply for Funeral Leave? (Step by Step Process)

A grieving employee must write a formal funeral leave application to her/his/their employer or reporting manager to ask for bereavement leave for the loss of a loved one. This application must include your current situation and the duration for which you require a leave of absence. Here are a few steps that you must follow to apply for this leave:

• Inform your colleagues and reporting authorities at the earliest possible time.
• After verbally informing your co-workers and boss, draft a funeral leave application. 
• Make sure to specify the dates for which you will be away from work. Even though one cannot specify the exact duration of grief, the bereaved person must add a probable date on which he/she/they might resume work.
• Always proofread your application before sending it to your superior. 

Also Read: Leave Application Format for Office, School & College [Samples]

Considerations to Keep in Mind: Before Asking For Bereavement Leave

Before requesting bereavement leave, it’s crucial to understand the policies and procedures in place to navigate this sensitive time. Here are key considerations to keep in mind:

✅ Notify Your Employer as Soon as Possible : You must let your employer know that you will be taking bereavement leave at the earliest possible.

✅ Determine How Much Time off You Need and Create a Timeline : Give your employer an idea of how many days you will need and mention the same in your application.

✅ Company Policies: Familiarize yourself with your company’s bereavement leave policy. Know the duration of leave allowed, whether it’s paid or unpaid, and any specific documentation required.

✅ Who to Speak To : know who you should speak to. The authority to which you need to communicate should be clear to you. This can be your Reporting Manager, Senior Manager, Etc.

✅ Notification Process: Understand how and when you should inform your supervisor or HR department about the need for bereavement leave. Follow the established protocol to ensure a smooth process.

✅ Eligibility Criteria: Check if you meet the eligibility criteria for bereavement leave. Some companies may have specific requirements regarding the relationship with the deceased or the duration of your employment.

✅ Documentation: Be prepared to provide necessary documentation, such as a death certificate or funeral program, to support your leave request. Understanding these requirements beforehand can expedite the approval process.

✅ Communication: Clearly communicate your situation and intentions to your supervisor. Discuss the expected duration of your absence and any potential impact on your workload.

✅ Alternative Arrangements: Consider discussing alternative arrangements for your workload during your absence. This may include delegating tasks to colleagues or providing a plan for the completion of your ongoing projects.

✅ Return-to-Work Expectations: Clarify any expectations upon your return to work. Be open about your emotional well-being and discuss any potential need for a gradual transition back into your regular work routine.

✅ Review the Request and Send It Off : Once you have drafter your leave application have someone review it and then send it to the employer.

By being informed about these aspects, you can approach the process of requesting bereavement leave with clarity and sensitivity, ensuring a smoother experience during a difficult time.

Must Read: Leave Letter to Class Teacher: Format and Samples 

Format for Funeral Leave Application

A funeral leave application can be short because the applicant is dealing with grief. An applicant can write an appropriate application by including the following:

✅ Address your immediate boss and manager. ✅ Mention the date of application writing ✅ Subject ✅ Salutation ✅ Summary of your current situation ✅ Mention the dates for which you will be unavailable ✅ Request for funeral leave ✅ Mention the name of your colleague who will take care of your task in your absence ✅ Mention your gratitude in a single line ✅ Give your regards and contact details ✅ Your name and designation

Read: Application for Sick Leave

Templates for Funeral Leave Application

Here are samples for asking for funeral leaves for the loss of a family member and a friend. 

Sample 1 (Middle of a Project)

Also Read: Write a Letter to Your Brother Asking Him to Do Yoga Daily

Sample 2 (Funeral of a Family Member)

Sample 3 (Funeral of a Friend)

Read: Maternity Leave Application

Sample 3 Funeral Leave Request to HR

Also Read : 5 Ways to Write Leave Application for Fever: Format & Samples

What to Include in a Funeral Leave Application?

The grieving employee must ensure that they include the following details in her/his/their bereavement leave application:

• Name of the deceased soul, date of death, and your relationship with the departed loved one
• Duration of leave
• The probable date on which you wish to return to work
• Request for additional time off for grieving. Ask for this time off as paid leave.
• Name of the co-worker who would take over your work responsibilities in your absence
• Words of appreciation for your superiors for understanding the current situation and granting unplanned leave.

Also Read: Leave Application for Office

Expert Tips to Write a Funeral Leave Application

A funeral or bereavement leave application is written like any other official leave letter. Mentioned below are some tips for drafting an appropriate application:

• Use formal language .
• Express your situation in the subject line itself.
• Address all your superiors because this is an unplanned leave and there is no exact duration of the leave.
• Even though the circumstances are unprecedented, do provide a potential date of return to work.
• Suggest the name of the co-worker who will be your proxy in your absence.
• Give your contact information.

Also Read:   Bonafide Certificate: Format, Application & Documents

Format to Write a Funeral Leave Application

Related Reads :  Write a Letter to the Chief Librarian of a Reputed University: Check Samples

Be direct. Mention your situation in a few words. Mention the name of the departed soul and your relationship with the deceased person. Put down the dates for which you will be absent from the office. Mention the date of return. Inform about the teammate who will be looking after your work. Write words of gratitude and end your application with regard towards your boss. 

As soon as you get the news about the demise of your near ones, inform your colleagues and superiors about the situation verbally. After verbal communication, write a bereavement leave application to your reporting authority to ask for leave on the concerned dates.

Convey your loss to your boss in person, via text, or over a phone call at the earliest. You can also write a precise email to tell your boss that you are going to a funeral.

Check out the samples of various letter-writing topics for school education:

We hope the above-listed sample letters will improve your letter-writing skills. For more such interesting topics, visit our Letter Writing page for such interesting topics

Ankita Singh

Ankita is a history enthusiast with a few years of experience in academic writing. Her love for literature and history helps her curate engaging and informative content for education blog. When not writing, she finds peace in analysing historical and political anectodes.

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