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Thesis and Dissertation: Getting Started

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The resources in this section are designed to provide guidance for the first steps of the thesis or dissertation writing process. They offer tools to support the planning and managing of your project, including writing out your weekly schedule, outlining your goals, and organzing the various working elements of your project.

Weekly Goals Sheet (a.k.a. Life Map) [Word Doc]

This editable handout provides a place for you to fill in available time blocks on a weekly chart that will help you visualize the amount of time you have available to write. By using this chart, you will be able to work your writing goals into your schedule and put these goals into perspective with your day-to-day plans and responsibilities each week. This handout also contains a formula to help you determine the minimum number of pages you would need to write per day in order to complete your writing on time.

Setting a Production Schedule (Word Doc)

This editable handout can help you make sense of the various steps involved in the production of your thesis or dissertation and determine how long each step might take. A large part of this process involves (1) seeking out the most accurate and up-to-date information regarding specific document formatting requirements, (2) understanding research protocol limitations, (3) making note of deadlines, and (4) understanding your personal writing habits.

Creating a Roadmap (PDF)

Part of organizing your writing involves having a clear sense of how the different working parts relate to one another. Creating a roadmap for your dissertation early on can help you determine what the final document will include and how all the pieces are connected. This resource offers guidance on several approaches to creating a roadmap, including creating lists, maps, nut-shells, visuals, and different methods for outlining. It is important to remember that you can create more than one roadmap (or more than one type of roadmap) depending on how the different approaches discussed here meet your needs.

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Thesis Printing & Binding

The students council offers students a special service: You can use the student printer to print and bind your thesis. Thesis printing is a self service, meaning that you print the thesis yourself (just as you would print any other document). After printing you go to the computer science library to bind the thesis.

Please note two important things:

• This is a paid service , i.e. after printing and binding you will receive an invoice that you have to pay (via cash or bank transfer).
• We offer it as a self-service process. That means that we will not print your thesis for you, but you have to carefully read the instructions below and print it. Also, since we cannot guarantee that in case of problems anyone is available to help immediately, we recommend you to print your thesis early , so that you will not get stuck in a critical time before the submission deadline.

Thesis printing is a paid service, i.e you will receive an invoice that you have to pay after using it. You have the following costs:

• The price rates for the printouts can be seen in the Papercut interface .
• Each binding costs 0.50€.

The total cost is the sum of your printout costs and the costs for the bindings. There are no costs beyond that.

Step A: Preparing

•  Register for the printer and read about its usage . If this is your first time using the Student Printer, try printing a small document (maybe the first page of your thesis) with your free printing quota. Hint: Even though Web Print allows to print documents quickly without the hassle of a set up, we strongly recommend you to install the driver ! Web Print introduces a multitude of issues that cannot be easily dealt with, and you might encounter problems. For example, it does not deal well with large documents (which thesis printouts normally are).
• Prepare your document as an A4 sized PDF. Please make sure that the size of the document really is (and does not just look like) A4, otherwise, the printer might show an "Empty Paper" error.
• Familiarize yourself with the costs of Thesis printing below.
• Ready? Go to the Thesis Print Control Page (linked on the bottom of this page or below), and click on the "Start Thesis Print" button after reading the disclaimer. You have now 7 days to print your thesis.

Step B: Submit your document to the printer and release it.

• We recommend printing on thick/heavy paper. It is clear white 120g/m² paper, ideal for double-sided thesis printing.
• If you use Web Print, the account selection screen appears at the document upload.
• Otherwise, you can select the account while realeasing the document at the machine itself.
• We recommend printing out one copy first, so that you can check if everything looks fine.
• Afterwards, you can print as many more copies as you need.
• Double-check if all printouts are okay.

Hint: Is something printed out weirdly or not at all? Have you encountered errors but the prints have nevertheless been accounted for? Just get in touch with us, and we will do our best to find a solution.

Step C: Binding

Go to the  CompSci/Math library (consider the opening hours, do not go there shortly before it closes!) and let them bind your thesis. Our bindings are simple plastic covers. If you want fancier (and probably more expensive) bindings, such as hardcovers, you can skip this step and let the thesis be bound somewhere else. For example, you can ask the  SULB or any copyshop downtown.

Step D: Payment

• Go back to the Thesis Print Control Page and confirm that you are done by clicking on the "End Thesis Print" button.
• You will receive an invoice. Pay it via cash or bank transfer.

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Dissertations and Theses

• Finding dissertations and theses
• Resources for writing & submitting a thesis or dissertation

Dissertations and theses as a research tool

Obtaining theses & dissertations written at other institutions, citing dissertations and theses, databases focused on dissertations and theses, sources indexing dissertations and theses, print dissertation indexes and bibliographies.

Theses and dissertations can be a valuable source of information for research.  They can offer the following benefits:

• Just like journal articles, conference proceedings, and other forms of literature, they present original research. Recently completed theses can provide "sneak previews" of ideas and findings that have yet to reach the public via other publication formats.
• They may be the only publicly-available work by authors who do not otherwise publish for general audiences or through commercial publishers.
• They contain extensive bibliographies.
• They provide inspiration for the formatting and presentation of ideas, graphs, charts, and other components of a document.
• They provide insight into the early work of a particular person and have value for historical and biographical purposes.

Want to borrow a thesis or dissertation written at another institution that isn't available in  full text online ? Request it via  ILLIAD , Tufts' interlibrary loan service. Choose the "Thesis" request form and provide as much descriptive information as you can. Not all theses or dissertations are available or loanable, but we'll try to find you a copy!

Some other ways you might be able to find a copy of an older dissertation:

If you can identify the author's institutional affiliation, visit that institution's webpage to see if they catalog or archive students' dissertations. 

Contact the author.  Some authors will post all or some of their dissertation on their website or have journal articles or other publications which draw heavily on this work.

Search the author's name and/or thesis title in full-text journal databases which include article references. These citations may provide clues as to how to locate the document.

Contact your  subject librarian  for assistance.

As with journal articles, books, and other sources, theses and dissertations must be properly cited in any document that references them.  Most citation styles, including APA, Chicago, and MLA, provide specific instructions for formatting these citations.  Citation Management tools, such as EndNote and Zotero, automatically format references for these sources in your selected citation style.  More information is in the Citing Sources guide.

Although requirements for citing dissertations vary according by style, they generally seek to convey the following information:  that the item is a dissertation (rather than an article or a book); the type of degree it resulted in (master's, PhD, etc); whether it was published; and which institution granted the degree.  An example of a citation for a dissertation is presented here in four major citation styles:

• APA:   Miaoulis, I. N. (1987). Experimental investigation of turbulence spectra of charge density fluctuations in the equilibrium range. Unpublished Ph.D., Tufts University, United States -- Massachusetts.
• Chicago:   Miaoulis, Ioannis Nikolaos. "Experimental Investigation of Turbulence Spectra of Charge Density Fluctuations in the Equilibrium Range." Ph.D., Tufts University, 1987.
• IEEE:   [1]    I. N. Miaoulis, "Experimental investigation of turbulence spectra of charge density fluctuations in the equilibrium range,"  United States -- Massachusetts: Tufts University, 1987, p. 98.
• MLA:   Miaoulis, Ioannis Nikolaos. "Experimental Investigation of Turbulence Spectra of Charge Density Fluctuations in the Equilibrium Range." Ph.D. Tufts University, 1987.

The following sources focus primarily or exclusively on theses and dissertations; some provide direct access to full-text.

• DART-Europe E-theses Portal "A partnership of research libraries and library consortia who are working together to improve global access to European research theses."
• Dissertations & Theses: Full Text Comprehensive collection of dissertations and theses worldwide. Of the over 2 million titles in the database, more than 930,000 are available in PDF format for free download. Those that aren't freely available can be ordered from within the database.
• DSpace@MIT Over 25,000 theses and dissertations from all MIT departments completed as far back as the mid 1800's. Note that this is NOT a complete collection of MIT theses.
• Networked Digital Library of Theses and Dissertations (NDLTD) Search engine for graduate papers completed at universities both in America and abroad.
• Open Access Theses and Dissertations (OATD) Open access (OA) theses and dissertations from institutions worldwide.
• Ethos Service from the British Library for reading and ordering theses produced by students in the United Kingdom.
• Theses Canada Theses from over 60 Canadian universities, going back to 1965.
• Shodhganga@INFLIBNET Centre Digital repository of theses and dissertations from universities in India.

In the following subject-specific databases, the Advance Search option enables filtering by dissertation as the document type.

• American Bibliography of Slavic and East European Studies Sources on East-Central Europe and the former Soviet Union.
• ARTbibliographies Modern Sources on all forms of modern and contemporary art.
• EconLit Economic literature.
• Engineering Village For literature on all engineering disciplines.
• PsycInfo Sources on psychology and related disciplines.
• Sociological Abstracts For the literature on sociology.
• SPORTDiscus with Full Text Sources on sport, physical fitness, and physical education.
• World Shakespeare Bibliography Sources on materials published since 1971 related to Shakespeare.

A number of indexes and bibliographies of dissertations have been published, primarily in print format.  These often focus on specific historical eras, geographic regions, or topics.

• Dissertation Indexes in the Tufts Catalog
• Dissertation Indexes in WorldCat
• Dissertation Indexes in Google Books
• << Previous: Resources for writing & submitting a thesis or dissertation
• Last Updated: Apr 11, 2024 2:23 PM
• URL: https://researchguides.library.tufts.edu/theses

Penn State University Libraries

Copyright and your thesis or dissertation.

• Using Others' Work

Reusing Your Published Work

• Your Copyright
• Publishing Your Thesis or Dissertation
• Frequently Asked Questions and Resources

Reusing your own articles as portions of your thesis or dissertation is common in many fields, especially in science and engineering. You need to consider both copyright law and Graduate School policy when using material you have previously published.

Copyright and Publishing Agreements

When publishing an article that you anticipate using in your thesis or dissertation, you should retain the rights necessary to reuse the article in your thesis or dissertation. Many default publishing agreements allow the author(s) to reuse published material in later publications such as theses or dissertations.

One thing to watch out for is a limitation on commercial reuse. If you are writing a doctoral dissertation, the Graduate School will require that you license ProQuest to distribute your dissertation. Since ProQuest is a commercial entity, doctoral candidates wishing to use an article in their dissertation need to retain the right to use their article commercially in a dissertation. If you explain that your institution requires this, that should help. If you run into trouble, contact the Office of Scholarly Communications and Copyright for assistance. This does not apply to masters' theses, as the Graduate School does not require masters' candidates to license them to ProQuest.

If you have already signed a publishing agreement for an article you want to use in your thesis or dissertation, the first step is to review the publishing agreement to see if you retained the necessary rights (including commercial reuse rights, if you are using it in a doctoral dissertation). If you did not retain the necessary rights, you should seek additional permission from your publisher. As an author, it's generally best to begin by contacting the person who sent your author agreement, often a journal editor. They may direct you to use the permission request system used by the general public, but your request may also be treated differently because you are the author.

• Thesis Content and Article Publishing The MIT Libraries maintain this list summarizing these rules for many publishers. It is a useful overview; we also recommend double-checking your own publisher's policy in your contract or on the publisher's website.

Graduate School Policy

Penn State Graduate School policy governs how and whether you can use in your thesis or dissertation material you have previously published, including material on which you had coauthors. Please consult the Graduate School's Thesis and Dissertation Guide for the most up-to-date information. It is also helpful to talk with your advisor and others in your discipline about disciplinary norms.

Attribution

This guide is based in part on Copyright for Dissertations , a guide from the University of Michigan Library Copyright Office, which is licensed under the Creative Commons Attribution 4.0 license .

• << Previous: Using Others' Work
• Next: Your Copyright >>
• Last Updated: Aug 18, 2023 9:36 AM
• URL: https://guides.libraries.psu.edu/copyright-td

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School of Graduate Studies

• Faculty and staff
• Theses and reports

Master’s and Doctoral Theses and Reports

Thesis examinations for master’s and doctoral students are proceeding as normal, and we have not seen any interruptions in this process. We want to ensure you that your academic unit, SGS, and the examiners involved are all committed to a fair and timely review of your work. We also realize that, for many graduate students, covid-19 has require changes in research plans. You and your supervisor are invited to draft and submit a covid-19 impact statement along with your thesis , so your examiners are aware of significant changes that were required.

The information below is intended to help you draft and submit your thesis/report to fulfill your program requirements.

Before you submit:

Thesis and Report Guidelines (full document)

• Read this first: introduction to writing your thesis
• How to structure your thesis and which style to use
• How to format your thesis
• Order of thesis content
• Authorship and acknowledgements (including co-authorship )

Additional resources and tools you might need or use :

• samples of a Title Page , Table of Contents , List of Tables
• o nline tutorials for writing and editing from Memorial's Dr. Cecile Badenhorst
• an excellent article on "what examiners do" when assessing theses

Preparing for submission:

• Here are all the steps involved in a Master's Thesis Examination Procedures and a Doctoral Thesis Examination and Oral Defence Procedures . You should discuss specific timelines with your supervisors.
• Aim to submit your thesis for examination at least four months before the convocation you hope to atend. SGS does not accept any responsibility for completing the prescribed procedure in time for the nearest convocation date unless the thesis is submitted by the prescribed date.
• If you are expecting to graduate, then you must apply through Memorial Self-Service at least by the time of submission of the thesis/report. Please consult the University Diary for the precise deadline.

Submitting for examination:

• When you and your supervisor agree your thesis is ready to submit, ensure you send a word and a pdf version of the work to your graduate officer or academic unit head.
• All theses submitted to SGS by the academic unit must be accompanied by a Supervisory Approval Form and either an Appointment of Examiners Form Master's Degrees or an Appointment of Examiners Form Doctoral Degrees . Although it is expected that, on the successful completion of all academic requirements, the student will submit a thesis to the Dean for examination with the approval of the supervisor and Head, the absence of such approval cannot prevent submission.
• Information on the possible outcomes of a thesis examination, time limits for revisions, and re-examination procedures can be found in the University Calendar . Required revisions and corrections are made by you in consultation with the supervisory committee.  
• The thesis examination is an arm’s-length process, therefore, there must be no contact between you or your supervisor and the examiners while a thesis or report is under examination.
• You must maintain your graduate registration until all academic requirements for your degree including thesis corrections have been met.

Oral defence (doctoral students only):

• In addition to a written thesis deemed acceptable to the University, doctoral students must demonstrate their ability to defend their work in a public oral examination. For this reason, the final decision on whether a student will be recommended for the award of the degree is made at the conclusion of the oral examination.
• A formal oral defence will normally take place only with the recommendation of the majority of examiners.
• The written examiners’ reports are discussed at the pre-oral meeting. The pre-meeting will last roughly 30 minutes and include the Chair, internal and external examiners, as well as supervisor(s) and committee members. The Chair will go over the defence procedure, examiner recommendation options, as well as answer any questions or inquiries by the attendees.
• The subsequent examination is public and chaired by the Dean of Graduate Studies or delegate. In addition to the examining board, the supervisor(s) will participate in a non-voting capacity.
• All oral defences are conducted as eDefences. Requests to fly external examiners to Memorial University are decided on a case-by-case basis.
• Doctoral students should be prepared to give a 15-25 minute presentation outlining the major contributions made by the thesis. Following the student’s presentation, the Chair will direct at least two rounds of questions from the members of the examination board. After each round of questioning, the supervisor(s) will be asked if they want to contribute any questions/comments. The Chair will not permit questions or comments from anyone other than the members of the examining board and supervisor(s).
• The Chair must be satisfied that the doctoral student has been thoroughly examined.
• Doctoral students should be prepared to defend the contents of the thesis in its entirety. Questions relating to the detailed content of the thesis and/or the relation of the general body of knowledge of the discipline to the body of material presented in the thesis are permitted.
• There will not be any time limits regarding questioning (minimum or maximum).
• At the conclusion of the public portion of the examination, the members of the examination board hold an in camera meeting to evaluate the performance of the student. Only the voting members of the examining board may vote on the outcome of the thesis and oral defence.
• Details on the oral defence and possible outcomes can be found in the University Calendar .
• Students must maintain their graduate registration until all academic requirements for their degree including thesis corrections have been met.

Final submission:

• The final version of a thesis found acceptable with or without corrections shall be submitted to the University within six months of the date on which the thesis and examiners’ reports are returned to the student’s academic unit.
• For final submission, all graduate students are required to produce one electronic copy of their thesis to the Head of their academic unit.
• The final version of your thesis should be in PDF/A (or PDF/A-1a) format (needed for the long-term archiving of electronic theses) and use the following naming convention: lastname_firstname_middlename_finalsubmissionmonthandyear_degree.pdf (e.g., Smith_John_James_122013_PhD.pdf).
• Click here for instructions on how to convert files to PDF/A format. For further help, you may wish to contact Memorial’s Digital Media Centre .
• Upon approval by the Head of the academic unit, please send the electronic copy of your thesis, along with any associated supplementary files, and a metadata file detailing your thesis information to [email protected] . We will confirm by email once you have successfully submitted your thesis.
• All graduate students are required to consult with their supervisory committee and Head of their academic unit regarding any restrictions to publication of the thesis before final submission.
• If required, a completed should be uploaded along with the thesis as a supplementary file.
• In cases where file size exceeds 500MB files may be submitted on DVD or CD. The disc sleeve should note student name, student number, degree program, and the academic unit. A completed Thesis Deposit Form must be included with CD/DVD submissions.
• At the time of e-thesis submission, a completed Recommendation for the Award of a Graduate Degree form should be submitted to SGS by the Head of the academic unit.

Publication:

• Graduate student theses are stored and preserved electronically through Memorial University Libraries’ Research Repository . A graduate student’s thesis is deposited only after a degree is conferred at Convocation in May or October. Documents in the Research Repository are searchable by the general public directly or via search engines like Google.
• Memorial University also participates in the Theses Canada program . Library and Archives Canada routinely harvests graduate student theses for storage in a central, publically searchable database.
• Graduate students interested in obtaining personal bound copies of their final thesis may order directly from Lehmann Bookbinding .
• Guidelines and policies
• Forms for faculty and staff
• Resources for Graduate Supervisors
• Special funding initiatives
• Dean's Awards for Service Excellence
• eDefence Departmental Procedures
• Tools and workshops
• SGS ROCKStar Supervisor Award

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News from Our Study Guide

In our Study Guide you will find lots of information and tips & tricks to make your studies easier.

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• Peter J. Shields Library
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Use our multifunction devices for all-in-one printing, copying and scanning

Multifunction devices at each library location allow for all-in-one printing, copying and scanning. Microform devices are also available at Shields Library.

Users will need to swipe their Student ID or ReproGraphics card at any multifunction device to release their print job or access copy and scan functions. For more information, refer to the “Methods of Payment” section of this page.

Device Locations

To locate a multifunction device, look for the “Copy / Print” icon on the library floor maps:

Printing & Copying

Printing is available at all UC Davis library locations for a fee. You can print from any library computer or from your own device using the wireless network.

• At Shields Library: UC Davis students can also print at the IET computer lab on the lower level. See IET website for pricing .

Printing Instructions:

To start a print job, go to  http://campusprinting.ucdavis.edu and click the print button..

Step 1: Choose a Printer

Under Printer Name , select one of these:

• Library Black and White
• Library Color

Step 2: Document Information

Fill out the form:

• Document: Click on Choose File or Browse and select your file
• Copies : Default is 1 print, maximum 10
• Page Range: Default is all pages

Repro Graphics cards can be purchased at a Paystation on the 1st floor.

Click the green CONTINUE button to proceed to the next step.

Step 3: Print Options

Under Page Settings , check Paper dimensions, Duplex and Orientation . Click on the CONTINUE button to submit your job.

Step 4: Job Submission

After your job is processed, Complete will appear with a green check mark. Note the Job ID number to retrieve the job. You may now close your web browser.

Step 5: Swipe Your Card

To retrieve your print job, go to the nearest copier/printer and swipe your Repro Graphics (Visitors, Staff, Faculty) or Student ID Card (Students) through the equitrac .

• Go to  http://campusprinting.ucdavis.edu
• Click the Print button located under the “Online Printing” heading.
• Enter the ID number that is located on the print card (or your student Kerberos ID or departmental copy card number) as prompted.
• Select the “Library Black & White” or “Library Color” printer option in campus libraries.
• Click on Details to view paper size and price.
• Document from your laptop or computer – browse to locate document
• Web Page – type in the url
• Select the number of copies
• Press Continue
• Check print options for paper size, duplex and orientation.
• Continue to submit job.
• Job begins approval. Once it is approved, the total cost of the job will display. Click Submit Job to Printer . Note the  Job ID number  to retrieve the job.
• Go to any multifunction printer and print using your copy card.
• Click the Log Out button toward the bottom of the screen to go back to the Wireless Printing homepage.
• The print job will be held overnight in the print queue and then will be deleted.

Advanced Windows Printing allows for a print job to be sent using the “File > Print” command. Windows users can print directly from their computer if they install the Advanced Windows Printing Print Driver, following these instructions:

• Click on the hyperlinked text “More about Windows print drivers,” located under the Advanced Windows Printing heading.
• Click the hyperlinked word “ downloaded ” to begin the driver installation process. It will automatically launch, and ask to open or save the PWhere.exe file. Save it to your desktop for easy retrieval.
• Double click the file to launch the installation wizard. You need to agree to the License Agreement.
• Once installed, Choose a Printer 3.6 will appear on your desktop. Open it.
• In the Keywords search box, type in “ ucdavis ” and click Search. This will give you the various printers available for wireless printing.
• Choose “Library Black and White” or “Library Color” and click OK to connect to it.
• Once connected, it will ask you to Select . After adding your selection, it may ask if you will allow the program to make the change to your computer. Choose Yes.
• Open the document you want to print and go to File > Print .
• When the print dialog box appears, select PrintWhere 3.6 from the the Name drop-down menu. If you have added multiple printers to your computer, click on Printer Properties to choose the one you want to use.
• After sending the print job, go to a printer and swipe your Repro Graphics or Student ID Card with the black magnetic stripe up to complete the print job.

In some cases, certain content cannot be printed using the instructions above. However, the following tips may allow for printing of these items:

• To print a webpage protected by a log-in, save the page as an html file on your computer.
• PLEASE NOTE: Library computer workstations do not support downloading files to the hard drive.

Printing may also be available via the  Campus Printing  website.

Still not working?  Contact  [email protected]  for assistance.

Self-serve copying is available at all UC Davis library locations for a fee. Instructions for using the copier are posted near the machine.

Price Per Copied or Printed Page

Self-serve scanning is available at all UC Davis library locations for a fee. Select your scanning option from the main menu of one of our multifunction devices to begin.

When scanning, please note that the card reader does not receive feedback from the device and may time out for “inactivity” after a few minutes. Users are encouraged to save or send their scans every two minutes to avoid losing work.

Price per Scan

Microform Reading and Scanning

Shields Library has a microform reader located on the lower level in the Microforms Reading Room. This machine will read microfilm, microfiche, and microcard formats. There is a scanning workstation that allows users to create PDFs.

This machine is available on a first-come, first-served basis with a 2-hour time limit while others are waiting. Users with an active @ucdavis.edu email address may  place a reservation for the microform reader  up to two weeks in advance for large projects.

Assisted scanning can be arranged at the circulation desk.  If you need assistance with the machine, please contact the Shields circulation desk at  530-752-8792  or  [email protected] .

Methods of Payment

Student ID Card

Users using their Student ID card to print, copy, or scan will have their usage tracked and their student account will be billed at the end of the each term.  There is a minimum charge of $5.00 per billing but, if actual usage is less than $5.00, the difference will be carried over to the next billing period as a credit.

Repro Graphics Card

Repro Graphics cards can be purchased from a vending machine at any library location:

• Shields Library: First Level, to the left of the entrance, near New Books
• Blaisdell Medical Library: Near the multifunction devices, located next to the stacks

Cards may be purchased with cash only; no credit cards or coins are accepted. Change is not given. $0.50 of the initial purchase price is deducted to pay for the card itself. Cards are initially dispensed with only $0.50 value; follow the directions on the front of the vending machines carefully to make certain any remaining amount paid is credited onto the copy card.

If you fail to add the remaining value onto the card before the purchase times out, you will need to contact Repro Graphics at  [email protected]  to request a credit. Credits can take several days to process.

Additional value may be added to Repro Graphics cards at any of the vending machines that dispense copy cards.  Follow the directions on the front of the vending machines carefully.

Lost or Damaged Cards

Student ID cards must be replaced at the AggieCard Office located in 253 Memorial Union .

Repro Graphics cards may be replaced by contacting Repro Graphics.

Repro Graphics

Users will need to provide the ID number of the lost or damaged card in order to transfer any remaining value from the old card onto the new card.

• Archives & Special Collections

Computer Access

Public computer workstations are available for use by any library visitor at all of our locations.

Shields Library also has an IET computer room is located inside on the lower level.

Wireless Access

The campus wireless network supports most wireless devices (802.11 a/b/g/n) and is available to all UC Davis computing account holders, Eduroam account holders and guests of the campus. In some cases, you may have to  set up your wireless device  for wireless access through Campus IT.

Wireless service is provided by IET, not the UC Davis Library. For assistance with problems in configuring your laptop, registering or logging on to the campus network, please contact IT Express at 754-HELP or  [email protected] .

For more information, see the UC Davis  IT Service Hub .

Formatting Theses & Dissertations using Word 2010: Adding Page Numbers

• Footnotes and Endnotes
• Images, Charts, Other Objects
• Cross-References
• Applying a Style
• Modifying a Style
• Setting up a Heading 1 Example
• Setting Margins
• Creating and Using Templates
• Combining Chapters
• Finalizing Without Styles

Adding Page Numbers

• Landscape Pages
• Automatic Table of Contents and Lists
• Commenting and Reviewing
• Quick Links

Page Contents

This page will inform you about page numbers, including:

• Adding page numbers general information
• Using sections to control page numbering
• Breaking the connection between sections
• Adding the page numbers

Microsoft Word provides you with the option of selecting a numbering style (e.g. “Roman Numeral”, “Arabic”) and gives you the option of selecting the “starting at” number.  You can set the page numbers for your entire document, or if you need more control, you can do it section-by-section as well.

If you want continuous pagination that is all in the same format, go to the Insert Ribbon, and in the Header & Footer Group , click on the Page Number icon. Choose the appropriate placement of the number and a style.

Some dissertation guidelines have more complicated pagination. For example, some guidelines require that the page numbers begin on the third or fourth page of your document (depending on if you include a graphical frontispiece) and the page number on that page should be Roman numeral “ii”. Page numbering should continue on in roman numerals until the first page of Chapter 1 is reached.  At that point, the numbering should restart in Arabic (“1, 2, 3…”).

View this video and or see the written sections below on how to achieve this.

Step 1: Using Sections to Control Page Numbering

Using Sections to Control Page Numbering

The following instructions demonstrate numbering a dissertation document according to general guidelines.  These steps assume you are including a title page, a copyright page, dedication and acknowledgements and other front matter, and then the body of your dissertation.

• Put your cursor before the first letter of “Dedication” or whatever is the first thing that comes after your copyright page.
• On the Page Layout Ribbon, in the Page Setup Group , click on the arrow next to the Breaks icon () and select Next Page under the Section Breaks section.
• If you turn on the paragraph markers, you should now see a section break on the previous page.
• Put your cursor before the first letter of your first chapter and repeat steps 2 and 3.

You have just separated your dissertation into sections. Remember the following from above. I n some cases each chapter must start with a number at the bottom of the page while the rest of the pages of that chapter are numbered at the top of the paper. This can be accomplished by performing the "section break" technique between the first page of the chapter and the rest of the chapter.  If you want to see what section you are working in, at the left end of Status Bar (at the bottom of your Word document), Word tells you what page you are on, how many words are in your document, which section you are in, and so on.

If you don’t see the section information, right-click on the Status Bar, and select Section in the menu that appears.

Step 2: Breaking the Connection Between Sections

Breaking the Connection Between Sections

By default, the headers and footers of each section are connected to those of the sections before and after it.  Therefore, if you want different page number styles to vary from one section to the next (such as Roman or Arabic), you’ll need to break the connection between the sections. Particularly with landscaped pages, it is often helpful to break the connection in the header as well as in the footer.

• Put your cursor on the first page that needs the Roman numeral.
• On the Insert Ribbon, in the Header & Footer Group , click on the arrow under the Footer icon and select Edit Footer .
• You should now be in the footer of that page; in the Header & Footer Tools Design Ribbon , in the Navigation Group , unlink this section’s footer from previous sections’ footer by clicking the highlighted Link to Previous icon.
• Put your cursor in the header area, and again click the highlighted Link to Previous icon.
• Scroll down to the first page of the body of your dissertation (the chapters), make sure your cursor is in the footer, and click the highlighted Link to Previous icon again.

You have now successfully unlinked footers of these sections. Any page numbers you put in the body of your document will not affect the page numbering of your front matter, and vice versa.

Step 3: Adding the Page Numbers

Adding the Page Numbers

• Scroll up to the section that contains your front matter and click in the footer of any page (don’t do anything for your title page and other pages that don’t require a page number).
• On the Insert Ribbon, in the Header & Footer Group , click on the arrow next to the Page Number icon and select the positioning you’d like.  Generally, Bottom of the Page is the choice, and either Plain Number 2 (centered) or Plain Number 3 (right aligned).
• To change to Roman Numerals, on the Insert Ribbon, in the Header & Footer Group , click on the arrow next to the Page Number icon and select Format Page Numbers… to set the “start at” number and the style of numbering.
• Scroll down to the first page of the next section (where your chapters start) and click in the footer.
• << Previous: Finalizing Without Styles
• Next: Landscape Pages >>
• Last Updated: Dec 16, 2021 3:21 PM
• URL: https://research.auctr.edu/dissertation

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