orientation presentation for new employees

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Blog Human Resources

How To Create A New Employee Orientation Presentation

By Jennifer Gaskin , Jul 21, 2021

A person’s first few weeks at a new job are a mix of excitement and anxiety as they settle into their new role. Unfortunately, many companies lag when it comes to creating an onboarding plan and getting new hires off to a good start. 

High turnover and poor productivity are common problems that can stem from ineffective orientation and onboarding, but companies that get these tasks right can improve retention by 82% and boost worker productivity by more than 70%.

It’s important to make sure the onboarding materials are informative and clear, but also interesting to go through. Tools like Venngage’s onboarding plan templates can be helpful for HR teams who want to create visually appealing materials.

Check them out and see how you can revamp your onboarding process!

Click to jump ahead:

What is new employee orientation?

What to include in your employee orientation, how to create a successful new employee orientation & onboarding program, company handbooks and presentation examples, onboarding and orientation checklist examples, training and microlearning examples, 3 benefits of successful orientation and onboarding, onboarding resources for remote teams.

New employee orientation refers to the process of introducing a new team member into the workplace. This process generally takes place over the course of a few days to a week and differs from onboarding , which we’ll address in a moment.

Depending on your organization and the team member’s job functions, new employee orientation typically includes some or all of the following:

• Filling out health insurance, tax and other paperwork
• Introductions to coworkers
• Tour of work area or entire facility
• Setting up desk or workstation
• Review of handbook , including key policies and company mission

New employee orientation vs. onboarding

Many companies use the terms orientation and onboarding interchangeably, but they differ in important ways. The easiest way to make the distinction clear is that orientation is a part of onboarding , but the onboarding process extends far beyond basic new employee orientation.

Onboarding can last as long as a year, depending on the role and the organization. At the end of an onboarding period, the team member should be fully trained and integrated into the company culture, and they should have a clear set of goals and expectations for their future at the company.

Read more :  11+ Tips for the Best Employee Onboarding Process

Having a well-structured employee orientation program helps new hires feel welcome, informed and prepared to hit the ground running.

Considering tweaking your new employee orientation? Remember to incorporate these key components:

Company culture and values:

• Welcome message from the CEO or senior leader
• Company background, mission, vision and goals
• Company culture and values

Logistics and practicalities:

• Completing essential paperwork (tax forms, benefits enrollment)
• IT setup and software training
• Policies and procedures overview (e.g., dress code, vacation time, safety protocols)
• Benefits explanation (health insurance, retirement plan, etc.)
• Tour of the workplace and introductions to colleagues

Role-specific training:

• Job description and responsibilities overview
• Manager introduction and mentorship program details
• Team introductions and departmental structure
• Training on relevant software and tools

Additional tips:

• Provide a welcome gift and branded materials
• Include interactive activities and team-building exercises
• Offer opportunities for Q&A and open communication
• Follow up with new hires after orientation to address any questions

How can organizations without strong orientation and onboarding procedures build those programs for their team members? Here are some tips to get you started:

Start early

Waiting to connect until a new team member’s first day on the job means you’ll miss out on important opportunities to create rapport and establish company culture.

Something you can start preparing before a new hire’s first day includes:

Each interaction the new hire has should be considered part of their orientation and onboarding experience. Introduce the new team member via email, Slack or any other  internal communication platforms before they start so the rest of the team already knows a bit about them.

Here’s an example of a template you can use to introduce a new hire to the rest of the team by asking them three fun facts about themselves:

Be practical

Flowery language about your mission is important, but people also need to know where they’re supposed to park and what to expect on their first day. Make sure they know those key action items before their first day.

Break down the first week

Create a schedule of activities for their first several days, up to their first week. Build socialization into this by encouraging teammates to take lunch together or organize a happy hour after their first day.

Keep information digestible

The mass data dump that often happens on a person’s first day at a new job is overwhelming no matter how quickly they can read. Make sure they know the exact amount of reading materials they need to do within a week and that they will get the information they need if they trust the process.

Maintain a focus on the long-term

Yes, people need to know what their schedule is and how many vacation days they get. But if you are investing in orientation and onboarding, you probably want this person to be around for the long haul. If it takes them more than a few days to grasp some process, that’s OK.

Work with new hires to establish goals

Make sure team members get plenty of one-on-one time with supervisors and mentors who can help them settle in, and eventually, the group should work together to establish the employee’s goals for the next 60, 90 and 180 days.

Work with your new hires on this template to help them establish their goals:

With a Business account, Venngage users can access real-time collaboration features. This means that once they’ve added team members to their Venngage account, they can collaborate in real time with their colleagues on any designs:

Be open to feedback

Especially for companies who have previously had a haphazard approach to orientation and onboarding, the first few forays are likely to be imperfect. With every new hire, get their honest feedback about what they found helpful and what could have been better.

Company handbooks are typically given to new hires during the orientation process, but they’re also a good opportunity to do some of the important work of onboarding. Many organizations have hard copies of their handbooks, but PDFs or PowerPoint handbook presentations are also common.

Related :  How to Write an Employee Handbook [Examples + Tips]

Onboarding handbooks and presentations

If you’re looking for a template that will help elevate your handbook materials to something that goes beyond informing people about key policies? Check out these onboarding handbooks and presentations.

Onboarding-focused materials can provide basic information about the company, but they should focus on setting long-term expectations. In this example, one of the first slides covers what should happen in the first day, week and month of the team member’s tenure.

Once you’ve finished your handbook, you can share a public link for free or upgrade to a team account to share a private link with your colleagues:

A paid Venngage account allows you to download templates as PNG or PDF. You can also upgrade to a Business account to export the onboarding handbook in PPT format to use on PowerPoint or Google Slides:

Let’s look at some other examples of employee handbooks you can customize for your new hire orientation:

When creating onboarding materials, it’s important to be upfront about the company’s mission and culture. One good way to do that is to make it personal, as the third slide of this presentation does.

Onboarding-focused handbooks are at their best when they are created from the perspective of a successful team member. Information in these types of handbooks should focus on setting clear expectations about the organization and the team member’s role in it, both today and in the future.

For some organizations, their place in a broad societal context is an important aspect of their culture. Companies with strong corporate social responsibility policies should consider creating an onboarding handbook in which those policies are front and center.

Onboarding-focused handbooks also provide a great opportunity to establish company values with visuals. This example uses friendly, flat icons and a pastel color palette, but by using Venngage for Business, you can ensure your handbook reflects your brand’s story.

Simply go to My Brand Kit to have your logos and brand colors extracted automatically from your website:

Once that’s done, you can apply your branding elements to any of your designs in just one click:

Orientation handbooks and presentations

Orientation is a process best done quickly and efficiently. Pairing the data dump of policies and procedures with good visual design principles can help ensure new hires are well-informed and remain engaged with the information.

New hire presentations that have employee orientation as their key focus should be utilitarian, but that doesn’t mean they have to be boring. Pair information with company policies and striking visuals like stock photos and trendy gradients to keep your audience interested.

As with any other type of visual asset you create, orientation presentations should reflect your brand’s story. In this case, flat illustrations and icons make this design approachable and friendly.

Other brands lend themselves more to bold presentation, and any new hire who encounters this ultra-futuristic orientation handbook will get the clear sense that their new workplace is modern and forward-thinking.

Consider breaking your orientation materials into smaller sections or chapters. This will help your team members refer back to important information without having to flip from page to page.

With Venngage for HR , multiple team members can collaborate and you can ensure your corporate visual identity is applied with My Brand Kit .

A minimalist design like the one above is appropriate for brands of all types and can help ensure the focus is on the important information being shared.

Both for HR teams and new employees, checklists are a good way to ensure nothing falls through the cracks. This is particularly true during the orientation phase when new team members are probably signing important tax, health insurance, retirement and other documentation.

Orientation is a complex task that typically touches many departments within an organization, from IT to human resources to legal. No single person can keep track of every task, so smart HR departments and leaders create orientation checklists to ensure all necessary tasks are completed.

Good orientation isn’t a one-way street, and getting new hires involved in the process can help instill a sense of ownership in their role within the organization. Consider a multi-page checklist like this one that lets both employee and supervisor have input.

Even in small teams, it’s common for multiple veterans in organizations to take a role in new employee orientation. An orientation checklist like this one lets you assign orientation-related tasks to different team members and indicate when each one should be completed.

Make sure the basics are covered when you bring in a new team member with this no-frills orientation checklist.

Training and microlearning materials are important both in orientation and onboarding. In the short term, educational materials help ensure people understand basic job processes. In the long term, training materials and training plans are useful in employee development.

Microlearning is a training method that delivers information over the course of several brief lessons rather than one long span.

Microlearning can boost information retention and avoid overload or burnout. Customize this microlearning presentation to fit your organization.

Make sure your team members, whether they’re new or seasoned vets, have important soft skills like collaboration, in addition to monitoring their development of hard skills related to their job tasks.

Inspire good customer service for team members who deal with the public by customizing this infographic. Update the tips or add your own, and modify the content to speak to what your organization does.

One important aspect of new employee orientation is building the foundation for good work habits. Consider creating a daily activity log that team members fill out to ensure they remain accountable for getting work done.

Use this employee safety training module to help you create materials for new team members as well as materials to ensure everyone in the organization receives ongoing updates and refreshers on safety procedures.

Make sure your sales team orientation, onboarding and development materials are backed by lessons from the success or failure of your organization’s past sales efforts. Use these tips to customize this infographic or create your own from thousands of other templates.

Though orientation and onboarding have their own unique aspects, both are critical parts of ensuring new employees can be successful in their jobs. The benefits of good onboarding and orientation include:

A more satisfying employee experience

New hires who feel that they are left to their own devices are less likely to understand their jobs or feel that they are an important part of an organization. Creating comprehensive orientation and onboarding materials can help set the right tone from Day One.

Building company culture

The majority of organizations that invest in creating a cohesive onboarding experience say new team members are better able to fully become part of the company’s existing culture. One way to do this is to ensure your onboarding materials tell the brand story early and often.

Improving productivity

Companies that have effective onboarding procedures boost retention of new team members by 82% and improve productivity by more than 70%. Poor orientation and onboarding are likely to turn good hires into bad ones.

While many companies shifted to remote work during the pandemic, for some organizations, that shift will be permanent. Meanwhile, many companies were partially or fully remote long before COVID-19. The orientation and onboarding process for remote teams requires some specialized materials.

Remote team members are likely to encounter more systems on which they’ll need to be trained. The lack of direct, face-to-face interaction means they’ll have a harder time getting questions answered as well.

That’s why having in-depth onboarding and orientation materials is crucial, as it provides virtual new hire orientation.

Companies that aren’t fully remote may be interested in dabbling in permitting employees to work from wherever they want. For these companies, it’s critical to ensure certain policies are adopted and well-communicated.

Just as your HR team would share tips for in-office workers to be successful at their jobs, considering create some resource materials to guide remote workers. Infographics like this one are easy to customize for your industry or even for each type of worker.

If your organization shifted to remote work for the pandemic and is planning a return to the office, make sure your entire team knows what’s expected of them and what resources are available.

Start new hires off on the right foot by creating engaging orientation and onboarding materials

With a Business account, teams can engage in real-time collaboration, apply their branding with one click and export files they can bring right into PowerPoint. With these tools, HR team members have no trouble setting new team members up for long-term success.

If you want to see how easy it is to create engaging yet informative orientation and onboarding materials for your new hires, simply sign up for a Venngage account and test out our drag-and-drop editor and fully customizable templates. It’s free to get started.

New employee orientation presentation: A comprehensive guide

This guide covers everything you need to know, from introducing your company's culture and values to designing effective slides.

Raja Bothra

Building presentations

Welcome to the world of new employee orientation presentations!

Whether you're a seasoned HR professional or someone new to the role, crafting an effective orientation presentation is crucial for the success of your organization and the satisfaction of your new hires.

In this comprehensive guide, we'll delve into the intricacies of creating a stellar new hire orientation presentation that sets the right tone, delivers essential information, and leaves a lasting impression.

What is a new employee orientation?

Before we dive into the nitty-gritty details, let's clarify what exactly a new employee orientation is. In essence, it's the process by which your organization welcomes and integrates fresh talent into the workforce. It's not just about handing them a desk and a computer; it's about providing them with the tools, knowledge, and support they need to thrive.

The new hire's first day: A day to remember

The first day on the job is a monumental moment for any new hire. It's the day when they step into the unknown, meet their new team members, and get their first taste of the company culture. It's also your chance to make a lasting first impression.

Why is new employee orientation presentation important?

Creating a smooth onboarding process

A well-structured new employee orientation presentation is like a roadmap for your new hires. It guides them through the initial stages of their journey within the organization, helping them navigate the terrain with confidence.

Fostering a positive employee experience

Remember, your employees are your most valuable assets. Investing in their orientation process not only makes them feel valued but also contributes to their long-term job satisfaction and retention.

Aligning with company policies and procedures

Your presentation is the perfect opportunity to acquaint new team members with your company's mission, vision, and values. It's where you can clarify company policies and procedures, ensuring everyone is on the same page from day one.

How to structure a new employee orientation presentation

Structuring a new employee orientation presentation is essential to provide a clear and organized introduction to your organization and its processes. Here's a step-by-step guide on how to structure such a presentation:

1. Title slide: Start with a title slide that includes the company name, logo, and the words "New Employee Orientation."

2. Welcome and introduction: Begin with a warm welcome to the new employees. Introduce yourself and your role in the organization. Provide a brief overview of the orientation agenda.

3. Company overview: Explain the company's history, mission, vision, and core values. Highlight any significant achievements or milestones. Mention the company's organizational structure and key departments.

4. Culture and values: Emphasize the company's culture and values. Share stories or examples that illustrate the culture in action.

5. Benefits and compensation: Discuss the employee benefits package, including health insurance, retirement plans, and any other perks. Explain the compensation structure and payment schedule.

6. HR policies and procedures: Cover essential HR policies, such as: Equal Employment Opportunity, Anti-Harassment and Anti-Discrimination, Code of Conduct, Timekeeping and Attendance, Dress Code, Workplace Safety.

7. Onboarding Process: Describe the onboarding process and the steps new employees will go through. Mention any training programs or resources available.

8. Employee expectations: Discuss what is expected from employees in terms of performance, conduct, and teamwork. Explain any performance review processes or evaluation criteria.

9. Communication channels: Introduce the various communication tools and channels used within the organization. Highlight the importance of open communication.

10. Company policies and procedures: Detail specific company policies and procedures that new employees need to be aware of, such as: - Leave policies - Expense reimbursement - IT and security guidelines - Data privacy and confidentiality

11. Training and development: Discuss opportunities for professional growth and development within the company. - Mention any training programs, workshops, or resources available.

12. Q&A session: Allocate time for questions and answers. Encourage new employees to ask any questions they may have.

13. Conclusion: Summarize key points covered during the presentation. - Reiterate your enthusiasm for having the new employees on board.

14. Next steps: Provide information about what new employees should do next, such as completing paperwork or scheduling one-on-one meetings.

15. Resources and contacts: Share contact information for HR, IT support, and other relevant departments. - Provide a list of resources new employees can refer to for additional information.

16. Thank you slide: End the presentation with a thank-you slide and a reminder of the company's contact information.

Remember to keep the presentation engaging, interactive, and visually appealing by using graphics, images, and bullet points. Additionally, tailor the content to your company's specific needs and culture to ensure that new employees receive a comprehensive and informative orientation.

Do's and don'ts on a new employee orientation presentation

Now that we've covered the essential elements, let's round up with some do's and don'ts to keep in mind as you create your new employee orientation presentation.

• Do prioritize the employee experience. Make it engaging and informative.
• Do create an engaging PowerPoint presentation.
• Do introduce the new hire to their team members.
• Do use presentation templates for a consistent look.
• Do encourage questions and one-on-one interactions.

Don'ts:

• Don't overwhelm new hires with excessive information.
• Don't rush through the orientation process; take your time.
• Don't forget to emphasize company culture and values.
• Don't neglect technical aspects; ensure new hires are well-equipped.
• Don't forget to add a touch of humor naturally if it fits the context.

Summarizing key takeaways

• New employee orientation matters : A well-structured new employee orientation presentation is crucial for integrating new hires effectively into your organization.
• Positive employee experience : Orientation contributes to a positive employee experience, enhancing job satisfaction and retention.
• Align with company values : Use the presentation to align new hires with your company's culture, values, and mission.
• Structured approach : Follow a structured approach when creating the presentation, starting with a warm welcome and progressing to important details.
• Technical aspects : Ensure new hires understand the technical aspects of their job, including software and tools.
• One-on-one interaction : Allocate time for one-on-one interactions to address questions and build connections.
• Do's : Prioritize the employee experience, encourage questions, and introduce new hires to their team members.
• Don'ts : Avoid overwhelming new hires with information, rush through the orientation, or neglect company culture and values.

1. What is the significance of a new employee orientation presentation, and why should companies prioritize it?

A new employee orientation presentation plays a pivotal role in helping every employee, whether it's their first day at a new job or they've transitioned to a different role within the organization. It's a part of the employee onboarding process that introduces them to the company's culture, policies, and procedures. This process is essential for every employee, not just new hires, as it ensures that they're well-informed and aligned with the organization's values. A well-structured orientation program sets the right tone and can make a significant impact on their journey within the company.

2. What components should be included in a comprehensive new employee orientation presentation?

A thorough employee orientation process should cover a variety of aspects. It's more than just a mere orientation checklist. Here's what it should encompass:

• Employee handbook : Provide access to the employee handbook, which serves as a reference guide for company policies.
• Company culture : Introduce new hires to the company's culture and work environment, helping them feel more comfortable in their new workplace.
• Orientation program : Implement an orientation program that includes infographics, interactive presentations (PPT), and other materials. It's a great opportunity to help ensure that everyone starts on the right foot.
• New employee orientation checklist : Utilize an orientation checklist to keep track of essential tasks and information they need.
• Team introduction : Facilitate meetings where new hires can meet the new workplace and team members, fostering connections from the very beginning.

3. Is employee orientation only relevant for traditional office setups, or does it apply to remote teams as well?

Employee orientation is a great opportunity to set the tone, whether your organization operates in a physical office space or is fully remote. In fact, it's even more critical for remote teams to ensure that the onboarding process is comprehensive and engaging. Many companies have embraced remote work, and the employee orientation process has adapted accordingly. Virtual presentations and online resources can help new hires feel just as connected and informed as they would in a traditional office setting.

4. How can a new employee orientation presentation help boost employee morale and productivity?

A well-executed orientation presentation can have a substantial impact on employee morale and productivity. When new hires are excited and motivated, they're more likely to hit the ground running. It's a good opportunity to help set realistic expectations and provide them with the tools and information they need to thrive in their new roles. Engaging presentations, along with team member introductions and insights into the organization's departments, create a positive atmosphere that could have been better.

5. Are there any innovative ideas to make a new employee orientation presentation more engaging and memorable?

Absolutely! New employee orientation and onboarding can be creative and fun. Best practice consider incorporating infographics, interactive quizzes, or storytelling elements into your presentation. Share interesting facts about your organization, host virtual happy hours, or create a "Day in the Life" video to give new hires a glimpse of what their first day at a new job will look like. The key is to make the orientation process enjoyable and informative, ensuring that new hires leave with a positive impression and a sense of belonging within the company.

Create your new employee orientation presentation with prezent

If you're looking for an easy and effective way to create your new employee orientation presentation, consider using Prezent. With our user-friendly templates and tools, you can design presentations that leave a lasting impression.

Prezent can be a valuable tool for creating your new employee orientation presentation in several ways:

• Content creation : With Prezent's presentation builder, you can add and customize content easily. This includes text, images, charts, and more. You can include information about your company's history, culture, values, and the onboarding process itself.
• Personalization : Tailoring your presentation to the preferences of new employees is crucial. Prezent allows you to personalize the content to make new hires feel welcome and provide specific information related to their roles or departments.
• Structuring your presentation : Prezent provides tools to help you structure your presentation effectively. You can use guides and e-courses to ensure that your orientation presentation flows logically, making it easy for new employees to follow and engage with the material.
• Collaboration : If multiple team members are involved in creating the presentation, Prezent facilitates real-time sharing and collaboration. This collaborative approach ensures that everyone can contribute to and review the presentation, making it a team effort.
• Brand compliance : Maintaining brand consistency is essential. Prezent helps you ensure that your orientation presentation complies with your company's brand guidelines and is approved by your corporate brand and marketing team.
• Time savings : Prezent can significantly reduce the time it takes to create presentations compared to traditional methods. This efficiency is especially valuable when you have multiple orientations to conduct.
• Security : Data security is a top priority for Prezent. They offer enterprise-grade security measures to protect sensitive information, which is crucial when dealing with employee data.
• Easy sharing : Once your new employee orientation presentation is complete, you can easily share it with new hires. This simplifies the distribution process and ensures that everyone has access to the necessary information.

By using Prezent, you can streamline the process of creating new employee orientation presentations, ensuring that they are informative, engaging, and consistent with your company's brand and messaging. This, in turn, can enhance the onboarding experience for your new team members.

So, why wait? Try our free trial or book a demo today to start crafting your orientation masterpiece today and help your new hires feel right at home from day one.

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Top 10 Employee Orientation Templates to Nurture New Recruits [Free PDF Attached]

Nawsheen Muzamil

Three years ago, before the intrusion of the pandemic, recruitments and interview calls were conducted in-person — followed by the 9-10 in-house office hour routine. Within this framework, the weekends became synonymous to recreation. 

But if we compare it to today’s scenario, right from the submission of a job application to taking part in the n-level interview sessions to finally working as a paid employee, everything has gone online. Thanks to the applications like Google Meet, Teams, and Zoom, we are connected via vivid video calls and virtual conference meets. 

Sitting in front of our computer screen for the stipulated office hours, being readily available to perform and deliver tasks within time is the only reason why the management and the employees are happy with the dawn of this online era. But imagine if any element of this “work from home” establishment malfunctions, the efficiency will be crippled, and employees will be summoned back to the offices. 

However, all thanks to the successful conduction of the orientation programs, the employees become well aware and responsive of their duties.

An employee orientation program is part of every functional and stable organization that honors a code of conduct and upholds working systematically. In its absence, there is bound to be chaos and inefficiency in the conduction of even the simplest tasks. Therefore, every new hire must undertake this training cum awareness program that prepares them for their tenure ahead

Besides, an employee induction program assigns responsibilities and aims to strengthen the contract between the recruits and the company. Typical employee induction templates are prepared in light of the updated company guidelines encompassing all the pointers that concern the joinee.

Generally conducted by an HR faculty, the session provides an overview of the organization, summarizing the perks, assets, and affiliations until their association. The new hires are guided in getting enrolled on the salary sheets, confirming their details, and gelled up with the team they would be closely or remotely working with. Thus an induction program becomes an indispensable part of every smoothly functioning organization. 

All of this information is dispensed via a presentation session that can be held in person or online. Thus, HR executives are in constant pursuit of such professional employee orientation templates that would serve the induction purpose effectively. 

Are you one of the seekers too? 

If yes, here’s a list of the 10 best employee orientation templates that management can deploy to simplify the session for the new joiners!

Template 1: Office Induction PPT Presentation

Here is a distributable PPT presentation deck with 12 individual employee orientation templates to onboard the new joiners. You can use the sheets, charts, and other editable forms of this PPT presentation to create awareness of company duties and responsibilities among your employees. Record their contact details and acknowledgments with this office induction PPT template and help them get started on their tasks.

Download this template

Template 2: Employee Orientation and Integration PPT

This is another 12-slide PowerPoint presentation to ensure smooth onboarding of new joiners. Use this slide deck to share a complete information about their affiliation with the company, including the perks, roadmap of their tasks, and other follow-up information. Meanwhile, you can utilize this design to collect their bank and other contact details that the organization will use to transfer salaries or other assets.

Template 3: Employee Orientation Methods PPT Slide

Among other topics of discussion to be included in an employee orientation program, here is a PPT template that summarizes a brief of points to be conveyed. Acquaint your recruits with this employee handbook presentation, give them a tour of your facilities, the day-to-day responsibilities of the co-workers, and assure them of regular follow-ups/feedbacks to ensure a smooth functioning of the company.

Template 4: Employee Orientation Process PPT

Here is a creative oval flowchart template to help your employees understand their career goals, company expectations, objectives of the training, and their career development plan. Additionally, you can use this presentation to introduce the new joiners with the team, walk them through the salary prospects, and thus help them settle. 

Template 5: Employee Orientation Process PPT

Here is an innovative template that represents a staircase illustration including all the steps involved in an induction program. You can use this design to explain the working and tasks expected of the recruits. Finally, with this PPT graphic you can walk the new employees through the workplace or departments. 

Template 6: Employee Orientation Benefits PPT Slide 

Here is the most-looked-forward-to part of any induction program. Use this slide to explain in detail the perks and benefits for the employees during their tenure. This template also comprises the personal and financial benefits of affiliating with the parent organization. Additionally, you can use it to focus on the value the employees will add to the organization.

Template 7: Four Cycle Employee Orientation Program

Use this four-step cyclic design process template to explain the focal points of your employees orientation program. This design illustrates steps like paperwork, induction, and introduction with the co-workers. You can also use it to include the details on office infrastructure, responsibilities, and duties expected of the employees. So, deploy this PPT template to give a quick overview of your orientation program.

Template 8: Employee Job Orientation Key Purposes

Conducting induction training is as important as guiding your trainers into understanding its purpose. Use this presentation to spotlight your unique company culture, excellent interpersonal skills, and more. You can also illustrate the up-to-date company policies with the help of this PPT template

Template 9: Human Resource Manager Infographic PPT

Here is a cover page template to label your job orientation session. Use this creative infographic to depict amiability, information, and professionalism while guiding the recruits in their tasks and responsibilities. This slide is entirely editable, just like all the PPT products available on our website, allowing you to add text, imagery, or other visually appealing elements relevant to your audience.

Template 10: Employee Orientation Schedule Process

Define your employee orientation schedule with this spiral infographic template. You can use it to record seven steps and ensure a smooth guiding session for your new hires. Collate the steps of setting of a workspace, enrolling employees on company registers, gelling up with the team, recording correct information for their database, etc. Download this handy template to plan your job orientation effectively!

Employee orientation, integration, engagement, and familiarization are critical to any induction program. With these employee orientation templates, you will be able to conduct an informative warm-up session for your freshers. 

Once your recruits are well-acquainted with the working environment, the subsequent processes are bound to fall in line smoothly. However, along with a proper induction program, sharing a company playbook with the newcomers can help them have a ready-made reference of the entire organization. Therefore, we present an all-inclusive guide infused with stunning templates to help you develop a viable company playbook.

Download the free Employee Orientation Templates PDF .

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How to set up your new employee orientation (template + examples), share this article.

Initiating a new employee’s journey within your company can be compared to laying the first brick in the construction of a building. A well-structured and thoughtfully designed orientation program acts as the foundation, significantly influencing the new hire’s growth, satisfaction, and productivity.

Key Elements of a New Employee Orientation Program

Creating a new employee orientation checklist, designing a new hire orientation template, real-life examples of successful employee orientation programs, evaluating and improving your new employee orientation, frequently asked questions.

Your employee orientation program has the power to influence your organization in big ways. It’s essential to equip your new team members with everything they need to thrive – but what does ‘everything’ entail? Let’s take a look.

Overview Of Company Culture And Values

One of the fundamental aspects of any new employee orientation program is to immerse newcomers in the company’s culture and values. This immersion lays down a pathway that guides their behavior and decision-making processes, aligning them seamlessly with what the company stands for.

Introduction To The Team And Management

Orientation isn’t merely about rules and responsibilities; it’s also about forging bonds. As such, introductions to colleagues and management are essential elements in this process. They help build rapport, foster an understanding of team dynamics, and establish a sense of belonging within the organization.

Workplace Policies And Procedures

A well-structured orientation program should equip newcomers with clear knowledge of workplace policies and procedures. In doing so, potential misunderstandings can be avoided while setting standards for conduct and operations within the corporate environment.

Job-Specific Training And Expectations

Job-specific training plays a pivotal role in ensuring that every new hire is prepared to perform their duties effectively. In addition to training, setting lucid expectations aids employees in comprehending their responsibilities while keeping sight of how they contribute towards achieving overarching organizational goals.

Benefits And Compensation Details

A clear discussion of benefits and compensation is an important part of orientation. Transparency at this point not only helps new hires understand what they stand to gain but also underscores their value within the larger organization framework.

Related:   How To Track Employee Training (+Excel Template)

Developing a robust new employee orientation can often feel like navigating a labyrinth. By constructing a detailed checklist, however, every crucial element is given the due attention it deserves; it paves the way for an efficient onboarding journey.

Listing Essential Orientation Tasks And Activities

The first step towards creating a successful orientation program involves drafting a complete list of all necessary tasks and activities. Consider this your blueprint; it guarantees that no vital steps are missed in the process, contributing to an all-encompassing initiation experience.

Organizing Tasks In A Logical Order

Arranging tasks and activities in an intuitive order significantly enhances information flow. A logically sequenced checklist not only simplifies the understanding but also aids in better retention of information.

Allocating Time And Resources For Each Task

Balancing time and resources for each task is key to maintaining focus throughout the orientation process. Effective resource allocation lets you cover important aspects thoroughly without rushing or skipping any significant details.

Downloadable New Employee Orientation Checklist PDF

To make things easier, we offer a ready-to-download new employee orientation checklist PDF. Refer to this as your one-stop solution for setting up a successful initiation program.

Building an effective orientation plan for new hires is more than just a necessity; it’s an art. It promotes consistency in onboarding while ensuring each fresh face gets a comprehensive introduction to your company’s world. 

Crafting this template is like tailoring a suit – it needs to fit perfectly with your organization’s unique needs and culture, enhancing not only the employee’s first impression but also their initial engagement.

Key Components Of A New Hire Orientation Template

So what goes into this “one-size-fits-all” orientation kit? Consider components like an engaging company overview, clearly defined roles and responsibilities, warm introductions to team members and management staff, transparent company policies, job-specific training modules , and detailed information about perks. 

These elements work together like gears in a clock – they ensure everything runs smoothly without missing any crucial areas.

Customizing The Template To Fit Your Organization’s Needs

To avoid making constant changes down the track, customize your organization’s template now. You can add sections about your company’s rich history and core values or mention specific operational procedures exclusive to your firm, which will make the induction experience feel less generic and more personalized. 

Perhaps you need different onboarding materials depending on the role, in which case you could create a slightly different template for each role. 

Examples Of New Hire Orientation Templates

At Thinkific, we believe learning from others’ successes is hugely beneficial when striving for your own. Make use of our example templates as inspiration for designing your unique orientation kit.

Related:   How To Set Up Your New Employee Orientation (Template + Examples)

Tips For An Engaging And Informative Orientation Presentation

The key to successful orientation lies in striking the perfect balance of engaging and informative. Add some visual aids or interactive exercises alongside concise language for better understanding. Break down complex concepts into digestible pieces – and most importantly, encourage queries. Everyone benefits from sharing knowledge.

Peering into successful employee orientation programs from leading companies provides valuable insights and inspiration for your own onboarding journey. These real-world examples underline the diverse strategies businesses implement to seamlessly assimilate new recruits, cultivate an encouraging work environment, and guarantee job-related proficiency.

Google: Fostering An Inclusive Culture

When you think about stellar work culture, Google is often one of the first names that spring to mind. Their ‘ Noogler ’ orientation – a playful take on newbie Googlers – firmly puts inclusivity at the forefront. 

Within this secure space, fresh hires are encouraged to express their opinions and queries without inhibitions. Google’s dedication to diversity training right from day one ensures that new employees feel instantly appreciated and cherished.

Zappos: Interactive Onboarding Experience

The online apparel giant Zappos takes an interactive approach to welcoming its new additions. Their unique four-week program combines conventional job training with hands-on experiences like answering customer calls or participating in company-wide scavenger hunts. 

Such an immersive experience allows newcomers not only to learn about their roles but also to get an authentic taste of the company culture.

Salesforce: Comprehensive Job-Specific Training

Salesforce shines when it comes down to providing exhaustive role-specific training during orientations. Their aptly named “Salesforce Bootcamp,” a five-day program , offers an enriching dive into their distinct corporate ethos while delivering extensive role-specific instruction modules.

New entrants receive detailed briefings on Salesforce’s offerings, sales techniques, and tools, ensuring they are equipped with all essential know-how needed for optimal performance right off the bat.

Keeping your new employee orientation program relevant and effective is a bit like maintaining a garden – it requires constant care, evaluation, and improvements. 

Welcome feedback with open arms and keep an eye on the ripple effects of your program; that way, you can tweak elements as needed. This not only enriches the onboarding experience but also plants the seeds for your new hires’ future success.

Collecting Feedback From New Hires

The best way to gauge if your orientation program hits home is by turning to those who’ve recently navigated it – your new hires. Their fresh insights can shed light on what resonated well with them or pinpoint areas that could do with some polishing.

Identifying Areas For Improvement

Once you have their feedback in hand, put on your detective hat. Analyze responses to identify patterns or common threads pointing towards potential enhancements, be it fine-tuning the information flow, updating content relevance, or ramping up engagement levels within the program.

Implementing Changes And Measuring Their Impact

After zeroing in on these improvement zones, gear up for action. Implement changes where necessary, then sit back and watch how they impact new hire performance and satisfaction over time. 

Remember that this isn’t a one-and-done deal; keep adjusting based on your results. Like a fine wine, this will ensure your orientation plan only gets better with time.

A well-structured new employee orientation program underpins the success and productivity of new hires within your organization. 

By taking a thoughtful, comprehensive approach, you can set your new hires – and your organization – up for success.

Set your new hires up for success with the New Employee Orientation Template

Download now for free and create a seamless onboarding experience that nurtures talent and fosters engagement.

What Is The Purpose Of New Employee Orientation?

The purpose is to integrate new hires into the company’s culture, equip them with the necessary knowledge and tools, and foster a sense of belonging and purpose.

What Are The Key Components Of A Successful New Employee Orientation Program?

Key components include an overview of the company culture and values, introductions to the team and management, clarification of workplace policies and procedures, job-specific training, and discussion of benefits and compensation.

How Can I Create A New Employee Orientation Checklist?

Start by listing all essential orientation tasks and activities. Organize these tasks in a logical order, and allocate appropriate time and resources for each. You can use our downloadable checklist as a guide.

What Should Be Included In A New Hire Orientation Template?

A new hire orientation template should include a company overview, roles and responsibilities, team and management introductions, company policies, job-specific training, and benefits information. It should also be customizable to fit your organization’s specific needs.

How Can I Evaluate And Improve My Company’s New Employee Orientation Process?

Collect feedback from new hires, identify areas for improvement, implement changes, and measure their impact. This continuous cycle of feedback and improvement will help to refine your orientation process over time.

Daniela Ochoa is the go-to Content Marketing Specialist here at Thinkific Plus! With years of experience in marketing and communications, she is passionate about helping businesses grow through strategic storytelling, innovative digital campaigns, and online learning at scale.On this blog, she shares her expertise in content marketing, lead generation, and more.

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Free New Employee Orientation & Onboarding Slides PPT

This sample new employee orientation PowerPoint template offers your new hire a warm welcome and insights into company policy without overwhelming them.

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Embracing new hires is just the start. Retaining Them Is The Battle.

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Creating a New Employee Orientation Template PPT Presentation?

Download our free powerpoint template onboarding slides.

Do you need help creating a new employee orientation PowerPoint presentation? If so, you're in luck! We have created a free downloadable new hire orientation PPT template that will make the process much easier. This PowerPiont deck covers all of the important topics that you'll want to discuss with your new hires during their onboarding process. It's meant to be used as a sample/example that should be edited to fit the specific needs of your company.

If you're responsible for onboarding new employees, then you know just how important it is to get them up to speed quickly. And one of the most important aspects of the onboarding process is orienting new hires to your company and its culture. This can be done in a variety of ways, but one of the most effective methods is through a PowerPoint presentation. We know that creating a PPT presentation deck from scratch can be a time-consuming task, so we are offering this free orientation template as a resource to help make the process easier.

By using our free PowerPoint template for new employee orientation, you'll be able to cover all of the essential new hire orientation topics, including company history and mission, policies and procedures, job expectations and responsibilities, introductions to team members, and company resources. Remember to customize it with your own specific information and branding.

So what are you waiting for? Download our free employee onboarding PowerPoint deck now and start creating a successful onboarding experience for your new employees.

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Why is using a new hire orientation Powerpoint so important?

It sets the tone for the rest of their time at your company, allowing them to understand expectations, company culture, and necessary information for their job. By taking the time to properly orientate a new employee, you're setting them up for success and potentially reducing turnover rates. You can add content to the new hire onboarding presentation make it an effective company introduction for new employees.

What should be in a the onboarding slides?

This will vary depending on your specific company and industry, but some common topics to include are the company's history, mission statement, core values, onboarding process, company's hierarchy, company timeline, company roadmap, job expectations and responsibilities, introductions to team members, and company resources. It's important to customize the presentation with information specific to your company. Be sure to update the slide content, slide orientation, and slide size as needed.

How often should new hire orientation template be reviewed?

This can vary, but it's generally a good idea to have a yearly review to ensure that new employees are well-orientated and current employees stay updated on any changes or updates. Additionally, new policies or procedures may be introduced throughout the year that should also be reviewed during these regular check-ins. You'll want to update the onboarding presentation template with new team leaders, new team members, relevant job training, organizational structure, and updates from other other departments or Human Resources.

What other methods can be used for new hire orientation besides an onboarding PPT?

Some companies may choose to have one-on-one meetings with individual employees, use an ESS system , hold group orientations, an office tour, or provide written materials such as an employee handbook. It's important to consider what will work best for your specific company, employees and onboarding process.

Can this new employee orientation template be used for re-orientation or training existing employees?

While the template may be able to serve as a base for creating a presentation about company updates or policies, it is primarily meant for onboarding new hires. It's important to regularly train and update all employees on necessary information, so consider creating a separate training PowerPoint or utilizing different methods for existing employees rather than using the same presentation. This new hire onboarding presentation is meant to be used in training sessions for newly hired employees.

Do you have any other resources for new employees besides this onboarding presentation?

Yes! We have a variety of articles and tips on our blog, including checklists and tips for successful onboarding . Your HR team can use these resources to craft an effective orientation program that aligns with your company mission, company policies, and company values. We hope this employee onboarding presentation template and other resources help all of your new hires get up to speed with their job duties, office equipment, the building's emergency exits, company tools, and company's work culture.

Can I use this new employee orientation Powerpoint template without licensing?

This new employee orientation PowerPoint template is free for download and use within your organization. No attribution is required. Resell, or distribution over the internet, or any other medium is strictly prohibited. TeamSense owns all rights, titles, and interests in and to the onboarding deck ppt.

By using this orientation ppt template, you agree to the terms and conditions set forth by TeamSense.com. This template is provided "as is" without warranty of any kind, either express or implied. If you'd like to use it for commercial purposes, please contact us for licensing options.

We hope you find this employee onboarding PowerPoint template helpful in streamlining the onboarding process for your company. If you have any questions or suggestions on how we can improve it, please don't hesitate to reach out to us at [email protected]! We would love to hear from you. Thanks for using our template!

How can this template be customized?

Any way you can think of! Change the presentation design to fit portrait orientation rather than a landscape orientation, select custom slide size, update it to match other employee training materials, or upload it to Google Slides if needed. This employee onboarding presentation template is meant to be as flexible as you need it to be for your employee onboarding process, company policies and company culture.

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Creating A New Employee Orientation Your Staff Will Love

Victoria Worcman

August 4, 2021 | 1 min read

Tips To Create a Successful New Employee Orientation 

What is new employee orientation, what to include in your employee orientation , fun new employee orientation ideas.

The process of hiring new staff can be time-consuming and arduous. Recruiting the right talent for the job takes dedication to the hiring process, but what about after they’re hired? Once you’ve identified a candidate who is a great fit for your organization, you’ll have to onboard them in a way that is engaging, and exciting for them. While simultaneously delivering clear messaging about the policies and procedures at your company. 

It’s a delicate balance to both keep your new hires excited and inform them of administrative policies that they’ll need to know. There’s nothing quite like killing a new hire’s excitement for their new role by offering a dull and overwhelming first few days through boring employee orientation processes and long webinars that put them to sleep. 

Luckily, there are ways in which you can engage with your new staff and keep their enthusiasm high. In this guide, we’ll discuss what exactly an employee orientation is and how it differs from — or complements — the onboarding process . We’ll discuss best practices and fun ideas for employee orientations that are innovative and interactive. And finally, we’ll give you the tools you need to succeed in developing your own new employee orientation. 

Many people think that employee orientation is the onboarding process. But this isn’t true, your employee orientation is only a small part of the entire onboarding process. The onboarding process consists of filling out forms, introducing staff to each other, working with HR to get benefits in order, and a lot of other tasks depending on the type of organization you operate. 

Your new employee orientation is typically a presentation or interactive course for your new hires to get acquainted with the company culture as well as the policies and procedures you have in place. 

Employee orientation often gives employees a birds-eye view of the company. Sometimes it may include an introduction from the CEO or other times, it’ll be a meet and greet for all of the new staff, either way, your employee orientation is a great opportunity to set the tone of your work environment. 

So what needs to be included? We’ve created a new employee orientation checklist to help you prepare exceptional orientations for your staff. We encourage you to infuse your own brand and culture into this checklist, what are some ways in which you can add your unique culture to the items on the list? 

1. Your Brand, Mission, Vision, and Values

It’s best practice to start your employee orientation with your company’s mission, vision, and values. This sets the tone for the rest of the presentation. You can include your company’s history, information about the founder or current leadership, as well as discuss the vision you’d like to see the company achieve. 

Your values are another big selling point for new hires. It’s likely that they’ve already researched your company and found some alignment with your values to their own. This is a good reminder to talk about the values you have as an organization and provide examples of how you infuse them into your operations, marketing, and programs. 

Some examples of how you implement your values could be showcasing a current employee and their work with a client and customer. Detail how they exemplified the company’s values and discuss how it develops your positive and collaborative company culture. 

2. Introduction to Your Operations and Organizational Chart

After your mission statement and discussion on vision and values, it’s suggested to have a high-level overview of your current organizational chart. If your new employee orientation consists of interdepartmental new hires, then this can be helpful to see how they relate and connect to their colleagues. 

Bring in other team members outside of HR to discuss their roles and responsibilities within the organization. If you have a marketing team that works across departments, have them introduce themselves and describe how they support other department goals. 

Map out ways in which your employees work together and who they should report to if they have specific inquiries or questions that need to be answered. 

3. Administrative Policies & Procedures

Probably the least fun part of the whole presentation, but a necessary one. Every company has its own unique policies and procedures. If your team needs to learn how to report their time to management, this is a perfect opportunity to discuss that process. 

You’ll also need to go over certain policies around reporting employee misconduct and all the not-so-fun things to discuss during the onboarding process. Everyone knows this is necessary and expects it to be included in the orientation, but that doesn’t mean it has to be boring. 

Go over high-level details in the employee handbook, instead of going through the entire handbook, just point your new hires in the direction of where they can find it. Using tools like the Bites app can actually make employee handbook reviewal less overwhelming, by offering bite-size chunks of information at their own pace. 

4. Benefits, Paid Time Off, Etc.  

Your employee orientation program also typically covers the benefits package you offer. Many new hires will understand the high-level benefits packages that are available to them, but this can be a good opportunity to dive deeper into certain policies and benefits they may not have asked about in the interview process. 

Here are some benefits that you may include in your employee orientation process: 

• Health, Dental, and Vision benefits 
• Paid Time Off and Holiday Pay 
• Sick Leave and Disability
• Parental Leave Benefits and Policies 
• Educational benefits and programs your employees can enroll in. 
• Childcare subsidies, if applicable 
• Health and wellness opportunities for staff 
• Remote work policies and procedures 
• Additional benefits could include sabbaticals, reimbursements, and travel. 

5. Department Specific Information 

If you’re a larger company and deliver employee orientation by department, then you can add more specific information about the department they’re working within. Conversely, if you’re a midsize company, you may want to introduce your new team to all the departments within the company. 

Introduce them to department heads and give the presenter an opportunity to talk more about their department within the company and how their work informs the success of the department. 

Want to learn more? Let’s chat!

Who said employee orientation had to be a drag? Instead, it can be a great time to connect and learn more about your new team members. While nearly every employee orientation will have to include some form of administrative information, you can still make the orientation an exciting part of your overall onboarding process.

It’s proven that even one new hire can offset the company culture, so starting out on the right foot is crucial in both the new hire’s retention and the preservation of your organizational culture. 

1. Welcome Them With A Gift 

Instead of crowding them around in a boring beige office, gather them in a cool spot. If your office doesn’t offer this, you can have an offsite meeting at a coworking space or other beautiful event space. If you’re looking to do this remote, then send your employees a nice welcome gift. 

Some ideas for welcome gifts could include: 

• A swag bag of your branded items like coffee mugs, YETI tumblers, or laptop bags. 
• A gift card to a local coffee shop — or Starbucks 
• A handwritten note welcoming them to the team 
• Exclusive deals for your team members to local shops and restaurants

2. Use an App Like Bites to Deliver Your Orientation

You don’t have to use a regular, boring presentation for your orientation program. Instead, invest in technology that can help you grow as a company and as an employer. Tools like Bites, allow you to connect with employees in real-time as well as offer them snackable content that is easily digestible and able to be consumed at their own pace. 

Think outside of the typical webinar or Powerpoint presentation and implement new technologies that connect with your employees. With the tool, you can send quick updates to employees, as well as invite them to watch detailed, prepared training and onboarding videos like your employee orientation presentation. 

3. Invite them to a New Hire Summit or Conference

Another way to create enthusiasm and excitement around the onboarding process is to create a day (or week) around your newly hired talent. If you’re a larger company, invest in a new hire conference or summit. If you have employees around the country, invite them in to join in on a few days of presentations and activities. 

Adopting a new hire summit is a great tool to use is you have a lot of employees scattered through the country or globe. This can give them an opportunity to meet executive leadership, connect with other new hires, and learn more about the company in a greater, more engaging detail. 

4. Have an (optional) New Hire Game or Activity Planned

Not every employee is going to jump at the opportunity to join in on an icebreaker or want to play a game of Softball. And that’s okay, have some optional games or activities for new hires to do without calling too much attention to them. Have them perform a scavenger hunt through their onboarding docs, or invite them out to a baseball game after their first week on the job. 

There are a lot of different ways you can gamify the new hire and orientation process. Consider having quizzes (and rewards) at the end of your presentations. Make the rewards exciting, like a gift card or valuable piece of swag. A free pen isn’t an exciting reward. 

5. Have an Offsite Lunch or Happy Hour 

It’s best practice for an employee’s boss to take them out to lunch on the first day on the job. But this is a bit traditional. Invite them to a happy hour with other members of the team, so they can get a sense of how people interact and work together. It will feel much more comfortable with other employees at varying levels as opposed to a one-on-one with your boss. 

Another important thing is to invite the new hire before the day-of. This way they can prepare for their new day. Some people are on-the-fly planners, but not everyone. If your employees have families and things to attend to outside of work, don’t assume they can drop everything and attend a happy hour. Plus, you run the risk of them feeling obligated, which can be cause for an unnecessary start. 

6. Have Them Take a Personality Test 

Personality tests are a great way for employers to understand how their employees work as an individual and as a team. Personality assessments are a great tool for employers, but they also are a great value-add for the employee. 

Using certain personality assessments like the 16 Personality Types and StrengthsFinders can give individuals insight into how they perform best. This allows them to hone in their certain strengths and understand how others work as well. 

There’s no perfect new hire orientation template. Each will be unique to the organization that is conducting it. But there are best practices and creative ways to engage with your new employees. The orientation process is the first step in setting a strong foundation with your employees. 

Your employee orientation process will differ from another’s, and that’s perfectly normal — and expected. But implementing some of the best practices discussed, as well as incorporating fun and innovative ideas is a surefire way to retain top talent and keep employees excited to work for you. Whether you’re welcoming them with a gift, or throwing a fun, interactive scavenger hunt, connecting with your employees from day one is a definite way to build a positive company culture.

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New Employee Orientation

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Employee orientation is the process of introducing newly hired employees to their new workplace. It provides the basic organizational information employees need to feel prepared for their new team, department, and role within the company. Effective employee orientation makes employees aware of company policies and expectations, handles essential paperwork, and answers any questions or concerns they may have before they transition into their new positions.

Orientation is important because it signifies the beginning of the relationship between employee and employer. The first day of work is the most important, as new hires are seeking to affirm their decision to accept your offer of employment.

A smooth transition into a new role benefits both new employees and their new managers and colleagues. By clearly communicating expectations and responsibilities to a new employee, they can start being productive quickly. As part of an effective onboarding process, a thorough and engaging orientation can also help reduce new employee turnover due to misunderstood or unmet expectations. Additionally, a clear policy for employee orientation will ensure that all new team members receive the same training and information.

The key to successful new employee training is to make your new colleagues feel welcomed, appreciated, and productive from day one. To help employees feel welcomed, avoid overwhelming them with facts, figures, flowcharts, and new faces on their first day. Make sure their office and equipment such as phone, laptop, and email account are set up and ready to go, and that someone is prepared to show them how everything works. Don’t forget to be enthusiastic about their arrival! You can make the day feel special by planning a team lunch outing and by providing a welcome kit that includes a company T-shirt or other freebies. Employee orientation gives new employees on board the background and resources they need when starting with your company.

This Employee orientation PowerPoint template is intended for presentation to all new employees to help them acquaint themselves with the company’s culture and values.

The first slide contains a centered fan icon which is a metaphor for all the company’s facets and how they all work together. Each color-coded blade in the fan icon is arrow-mapped to an editable text placeholder area.

The presenter can use the second slide to inform the new employees of company’s vision and a snapshot of the company’s 6-year plan.

Subsequent slides can be used to emphasizes the need for joint workflow and continuous organization across the company so as to enhance productivity while growing the company’s manpower.

This template will primarily be useful to HR managers when introducing new employees to the company. You can provide detailed information about the corporate culture of the company or familiarize employees with the structure of the company.

This template will be useful for department heads when preparing information for new department employees. For example, you can detail the responsibilities of new employees and functional relationships with other departments.

All the slides in the employee orientation template are 100% editable and customizable. Color, text and icons can be modified to meet user requirements.

Suitable for giving employee orientation presentations to new employees. Ideal for use by team leaders, and HR team leaders.

The employee orientation template can be used in any industry to give PowerPoint presentations that will familiarise new employees with the new company they have joined.

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Updated on: 05 Aug 2022 , 17 mins to read

The definitive guide to new employee orientation

There are a lot of new faces at work. You know this means that the company is growing — which is a good thing. But you also know that you’ll need to train all of these new employees —which is a scary thing. Because new employee orientation has such a big impact on staff loyalty and productivity.

You read that a great onboarding experience can improve employee retention by 82% . And that it can take anywhere between 5 and 8 months for a new employee to reach full productivity, depending on their orientation. Also, an impressive 62% of Gen Z employees believe that the onboarding they received successfully equipped them with resources and skills to do perform well in their new role. So you’d really like to follow all the best practices for creating an effective new hire orientation.

You’ve come to the right place. These comprehensive new employee orientation guidelines include everything you need to know about planning and streamlining your new hire orientation process. From this menu, you can jump to the section that interests you the most.

• What is new employee orientation? 1.1 How important is new employee orientation? 1.2 What is the purpose of new employee orientation?
• What’s the difference between orientation and onboarding? 2.1 How long should new employee orientation last?
• How to plan your new employee orientation 3.1 What to include in new employee orientation 3.2 Roles and responsibilities in employee orientation
• Conducting online orientation for remote employees 4.1 Help new employees use remote work tools 4.2 Arrange virtual meetings and presentations 4.3 Create an online knowledge repository
• How to streamline your new-hire process flow 5.1 Make a new employee orientation checklist 5.2 Use a Learning Management System 5.3 Set consistent standards (and ask for feedback)

Chapter 1: What is new employee orientation?

Orientation training for new employees is the process of introducing new hires to their job tasks, company processes, and teams. But it’s also the beginning of a relationship between the employee and their employer . Like any relationship, a shaky start usually leads to an imminent end.

How important is new employee orientation?

Let’s see some examples in order to fully understand why employee orientation and proper onboarding are crucial to your company.

Picture this: every new employee receives a slick, pre-printed welcome pack on their first day. A knowledgeable and friendly mentor eases them into their new work environment and gives them a guided tour of the office. Then, in their own time, employees work through the company’s online orientation course to learn more about the corporate culture and their job responsibilities. Finally, they head out to lunch with their new team.

Now picture this : new hires are greeted by an unfamiliar face at reception, and directed to their silo with a hundred-page employee handbook safely tucked under their arm. After they’ve figured out (quite single-handedly) how to sign into their email, they find instructions from their new boss (whom, by the way, they haven’t seen since the final interview) and get started on their job.

It’s easy to see which of these scenarios would leave the new employee feeling more bewildered, overwhelmed, and alone. The thing is, employees who feel this way are unlikely to grow loyal to the company. More so, without thorough training about the job and company, new hires are likely to take months to reach full productivity in their roles .

When a company’s orientation is more like the second scenario, it totally misses the purpose of new hire orientation.

What is the purpose of new employee orientation?

Many companies view orientation as an administrative process, where employees become familiar with the rules, sign their contracts, and get to work. You can almost imagine a manager striking off items from their imaginary new employee orientation checklist, proudly thinking that another demanding task is done. The truth is there’s a lot more to orientation. The real purpose of new hire orientation is to mentally and emotionally integrate employees into the organization , and equip them with the skills, tools, and support they need to reach their potential.

Because with every new hire who joins your company, it’s safe to assume that they want to make a meaningful contribution, that they’d like to feel loyal to their team, and that you should give them all the resources they need to succeed. If these assumptions are difficult to make, chances are that you’ve made some mistakes in the hiring process .

Chapter 2: What’s the difference between orientation and onboarding?

Before we discuss the topics to include in your orientation plan for new employees, we need to make the distinction between orientation and onboarding.

The terms “orientation” and “onboarding”  are often used interchangeably, but really, they’re two separate concepts . And you need both.

You can think of new hire orientation as a first date: it’s a one-off event that gives you just enough information to decide whether you might like the person or not. Similarly, orientation is an event that lasts just a few hours or a few days. Its purpose is to introduce new employees to the company, their team, and, of course, their job.

On the other hand, onboarding is like dating. Lasting between 90 days and one full year, onboarding includes training and on-the-job experiences that give employees deeper insights into the company and their job. During onboarding, employees form bonds with their team members, integrate into the company culture, start having ideas and suggestions, and discover ways, not just to perform their jobs, but to improve their performance.

How long should new employee orientation last?

Although orientation is a relatively brief process, it will still take more than a day for new hires to meet their new coworkers and to start feeling comfortable with their new role. So, when orienting and training new employees, a good rule of thumb to follow is: don’t rush the process . Allow for at least one week before you cross off all items on your new employee orientation checklist and move on to official training.

Chapter 3: Planning your new staff orientation program

Now that we understand the purpose of induction training, this next chapter will explore how to make new hire orientation fun and engaging. As with most things, it all starts with a plan!

What to include in new employee orientation

Deciding what to include in your orientation program might seem like an impossible task. There’s so much to learn about the job and the company, and so many people for them to meet. Where do you begin?

Remember that new employees will have 90 days or more to become familiar with tasks, people, and processes during their onboarding . For orientation, though, try to stick to these important topics:

Let’s see in more detail each point of this new employee onboarding checklist:

Paperwork and new hire information

Paperwork might not be the most exciting part of orientation, but it is necessary . From company rules and policies to tax forms, employees need to know the boundaries and expectations of their job and workspace. Make sure to include documents such as a signed offer of employment, your company’s employee handbook, etc.

For a quick and convenient paperwork process, make these documents accessible on your LMS for employees to read and sign. Then, if they ever want to return to these documents, they can locate them in the same place.

Welcome and introductions

A warm welcome goes a long way toward making employees feel like part of the team , especially when it comes from more than one person. All it takes is a small effort from a few people.

To make new hires feel appreciated, send them a signed welcome letter from the CEO. Next, ask their manager to take them on a guided office tour, and to show them where the important meeting rooms, bathrooms, and common spaces are located. Then, to properly introduce them to their team, organize a lunch. This way, new hires can get to know their colleagues in a fun and neutral setting.

Finally, you’ll want to give employees a welcome pack with a few gifts, like branded stationery and a company t-shirt, to let them know how excited you are to have them on the team. Don’t forget your dispersed or remote teams! A welcome kit can do wonders for your remote workforce as well. Be sure to also include an orientation schedule for new employees to get a clear picture of upcoming activities.

Office access

There aren’t many things worse than arriving at a new job on time, only to find that you can’t get into the building, or park your car. To avoid uncomfortable situations like this, organize parking, access cards, and an office map for new employees on their very first day of work. Remember to share useful details in advance, for example, let your new team members know that on their first day they’ll need to carry their ID and show it to the security guard to enter the building.

Hardware and software

In order to be a productive member of the team, it’s likely that your new employees will need to use tools for communication, project management, time tracking, human resource processes, and possibly even to do their jobs. For example, a digital copywriter might need to learn how to use the company’s SEO tool in order to write high-traffic articles.

Create an online course that shows new hires the ins and outs of the software they’ll be using. This way, each new employee can learn in their own time, and at their own pace. Don’t forget to show them how to use physical tools, too, like printers and phones.

Induction training

Start planning induction training for new employees to learn the skills and knowledge that will make them successful in their work. This could include job-specific technical training, safety training, or soft skills training to align employees with the company values. Don’t leave this for later. Rather, make sure that employees are aware of upcoming training from Day 1 by introducing it during new hire orientation.

Roles and responsibilities in new employee orientation

Orientation might sound like a job for HR. But, in reality, it’s a team effort . When all of the following roles work together, new employees are likely to have the best orientation experience.

It’s best to create a detailed list with all the orientation tasks that need to be completed and who’s responsible for each one. This way, you’ll rest assured that nothing falls through the cracks. For example, you can create a spreadsheet like this:

If you don’t have a template in place, we’ve got you covered. You’ll find below a new employee orientation template that you can download and customize based on your specific needs.

Now let’s see how different teams and team members can ensure a positive orientation experience for new hires.

The HR department plays one of the most important roles , because it creates a new employee orientation template of sorts — or action plan, if you like. Often, HR also organizes the training rooms, the welcome pack, and desk setup, and ensures that new hires have access to the company LMS for onboarding training and other employee training tools .

Moreover, HR should also plan ahead how to engage with remote employees by ensuring they are provided with full access to the essential training topics and tools they need to succeed.

Team manager

The second most important role falls to the employee’s new manager. As the leader of the team, and someone who will interact frequently with the employee, the manager is best placed to make their new team members feel welcome and comfortable . In fact, 20% of new hires worry more about their supervisor’s expectations than their actual jobs. So managers need to set clear goals for new employees during orientation, too.

IT department

There are very few companies left in the world that do not use technology for working, learning, and reporting. So it’s likely that your new employees will need to become familiar with the company’s software applications and LMS . The technical team will play an important role in guiding and supporting new staff as they navigate these technologies.

New employee

This might come as a surprise, but new employees should take responsibility for their orientation experience, too . By fully engaging in new employee orientation training, they’ll learn how to perform their jobs well. Through interactions with their team members, they’ll feel as though they belong. And by asking questions when they’re stuck, new hires will become comfortable with company systems and processes.

Chapter 4: Conducting online orientation for remote employees

Remote employees might have a harder time acclimating and mastering essential on-the-job competencies than their in-house counterparts. Subsequently, orientation and onboarding for remote employees deserve special attention and careful organization.

While onboarding new employees in person enables your workforce to experience a hands-on approach with L&D opportunities , in a hybrid or remote work environment it can be hard to target certain skills gaps and track performance. It’s not impossible, though. This is why a carefully planned virtual orientation is essential.

After their virtual orientation program, new hires must have a good grasp of their job responsibilities, work tools, and company information. Most importantly, they should begin to feel part of the team and form bonds with their new colleagues .

Here are a few tips for a successful online orientation program:

Help new employees use remote work tools

Remote work has risen to prominence thanks to technology. Remote employees rely on communication platforms, video conferencing tools, and project management software to connect with their colleagues and streamline teamwork.

Therefore, a top priority in your virtual orientation is a call with your IT team . Your tech support team will help new hires set up their accounts and download the software necessary and also give them a tour of key features to help them get started.

Arrange virtual meetings and presentations

Don’t assume that one meeting with the new hire’s manager and the rest of the team is enough. Instead, schedule different meetings with different departments and teams. Each team should make a brief presentation to lay out the basics of their function and, when necessary, to explain to your new employee how they will collaborate in the future.

Apart from business meetings, make sure to organize an informal meeting among the closest team members just to chat and introduce yourselves. This will take some of the pressure off and help the new hire see the more fun and relaxed side of their coworkers.

Create an online knowledge repository

Calls and meetings are all good, but new remote hires also need to get their hands on some actual guidelines. Company structure, a virtual office tour, training material, benefits, and company policies — all this information should be documented as well as communicated verbally. Luckily, there’s no shortage of cloud storage solutions to upload and save all sorts of content.

If you prefer an all-in-one solution, a Learning Management System is the right option for you. Using an LMS, you can store and organize all your orientation material in the same place where you deploy your training courses. This eliminates the need for new, and old, employees to search through different platforms (or worse, through emails) to find the information they need. Also, you won’t have to go through the process of creating and sharing all these guides every time you welcome a new team member — each new hire will automatically find everything they need in their training portal.

Chapter 5: How to streamline your new-hire process flow

Knowing the most important topics to include in your new hire orientation program is a good start. Still, even with the most creative ideas and fun activities, your new employee orientation will only be successful if it runs smoothly for all involved.

Here are our top tips for creating a seamless orientation experience.

Make a new employee orientation checklist

After reading these new employee orientation guidelines, you’ll understand exactly what , when , and how new hires learn during their first couple of days on the job. But, as we’ve already discussed, you’re not the only person involved in the orientation program. You’ll need to rely on managers, IT, and other employees across the company to deliver a positive experience.

So, to ensure that all employees receive the great orientation you planned for them, create a checklist of all the activities that new hires need to complete, and who is responsible for each .

By using a checklist, it’s easy to track an employee’s progress through orientation and spot any relevant tasks that haven’t been completed.

Use a Learning Management System

New employee orientation is notoriously fraught with documents and administration. But fortunately, technological advances have made it easier than ever to improve the orientation process . Rather than overwhelming new hires with a sky-high stack of HR forms and contracts, employees can read, sign, and submit everything on the learning management system (LMS).

An LMS is also perfect for delivering and tracking onboarding training, especially as the number of new hires grows. Use your LMS’s gamification features to encourage your new employees to learn faster by playing games, taking quizzes, and earning reward points. Get custom reports and create follow-up tests to ensure employees not only enjoy their online orientation activities but also learn from them. If you have a small team, you can start with a free LMS to try out these features. And as you scale, you can upgrade to a paid plan and build a complete onboarding training experience.

Set consistent standards

New hire orientation should be consistent throughout the company , which means that every person involved in orienting employees should understand the importance and expectations of their role.

To this end, explain the purpose of orientation to managers, IT staff, and team members of the new employee. To make sure that they carry out all of their orientation responsibilities, have them complete an orientation checklist to consult as a guide. If you have a new employee orientation template they can use, all the better. (If not, go back and grab ours!).

…and ask for feedback

Delivering high quality and consistent orientation to all new hires can be tricky, especially as the number of people involved in the orientation process increases. So, the best way to know whether employees find orientation useful is to simply ask them .

Collect feedback from new hires during and after the orientation program. If particular new employee orientation activities are rated poorly, discuss strategies for improvement with the person responsible for those activities. After all, your staff turnover rates and performance could depend on it.

Over to you

We hope that you’ve found all of the best practices for new employee orientation you were looking for in this guide. If you’d like some help getting started, we’ve included an employee orientation checklist template. Let us know how your orientation goes.

Save time, frustration and money with TalentLMS, the most-affordable and user-friendly learning management system on the market. Try it for free for as long as you want and discover why our customers consistently give us 4.5 stars (out of 5!)

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Originally published on: 04 Jun 2019 | Tags: Online Employee Onboarding

Christina Pavlou - Former Content Marketing Manager

Christina, ex-Content Marketing Manager at Epignosis, focuses on L&D, diversity, and enhancing workplace well-being. Learn how to improve your work environment. More by Christina!

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This HR Orientation Presentation Template Will Help Onboard New Hires

It’s time someone finally said it: HR is tough. We may not be the ones building the product or out there closing deals, but we are the holders of company culture, and that's just scratching the surface.  Human Resource Business Partners (HRBPs) are integral to the process of building sound internal infrastructure, achieving a balance between regulatory compliance and employee experience.  

The best human resource professionals are successful by creating a shared understanding of the key cultural and procedural pieces their company has put into place. But this is easier said than done. So, what’s the secret? Communication . Constant, tailored, personal communication .

One of the first opportunities that HR professionals have to communicate is during New Hire Onboarding. It's every company's first impression with their new employee, and an opportunity to leave a lasting, positive impression (or fall on their face). The onboarding process begins with a first-day new employee orientation, which is considered a key facet of new hire onboarding.

Many new hires will be overwhelmed on their first day—especially if they’re thrown into an intense orientation program covering long lists of tasks, company policies, introductions to new co-workers, compliance items, and overviews about technical aspects of employment. It’s likely that they won’t understand or remember most of the information from orientation, especially if there isn’t follow up.

This is why first-day orientation, while important, isn’t onboarding. Onboarding is actually a larger process that ramps up before the start date and continues through a good part of the first year, making the addition of new employees seamless, efficient and effective. Which is why our New Hire Onboarding presentation covers more than just Day One. It also offers a 1-week, 1-month and 6-month roadmap both for the new hire and their team. As an added bonus, this will force function from the new hire 's manager and colleagues to prepare for a new team member and have clear OKRs outlined before their start—aka "setting them up for success." You can even send it a few days in advance, so they can be mentally prepared for their first day on the job. Customize this free New Hire Onboarding template here .

Start before the start

Think back to when you were hired at your current job. When did you sign your offer letter? When did you start? Was there radio silence between those dates? Was there an email from HR? What did this email say? Chances are you got a reminder that you need to bring valid identification as well as signed copies of employment documentation such as an offer letter, employee handbook acknowledgment, I9, and a W4.

Onboarding documents, such as a Welcome Packet , are sent as part of the series of communication before your employee’s start date. These documents provide an overview and help set expectations. They also give your new hire ample time to digest the information and arrive on their first day prepared to learn more.

Putting together a standardized new hire onboarding communication campaign takes the work and the effort out of creating this experience for each new hire. This will also help you build a consistently reinforced employer brand with each new employee.

While some items in the onboarding process can be conveyed via bullet points in an email (direct deposit setup, background check, dress code, etc) others need to be more thoroughly and clearly communicated. The Welcome Packet we've created in Beautiful.ai does just that.

Be transparent and give a heads up

We like the Golden Rule when it comes to a new employee orientation checklist: If you started a new job, would you want the company to send you a generic welcome email before your first day, or more personalized details and specific information to get you super stoked to start your new gig?

Instead of making your new employee wish they’d pressed Snooze that morning, give them a sense of transparency with the materials in their Welcome Packet . Include some insider information to give them a jumpstart and to remove any ambiguity. Examples could include a description of their team's work environment ("it can be chilly in that corner, so bring a sweater"), an email intro to team members ("team, meet the new role recruit!"), or a request for a short personal bio for a welcome announcement to the company.

Providing succinct snapshots (like the slide below) can help your new hire feel more comfortable in their new position. This slide doesn’t need paragraphs describing each team member’s work, experience, or even their last name. It covers three things: first name, face, and function. All three will prove to be tremendously helpful when your new hire first meets the team in person. This information will also alleviate some of the anxiety about understanding the dynamics of their new team.

First day, first week, first six months

Every new hire expects to go through an HR orientation when they first arrive. Will the HR orientation take 90 minutes or a full nine hours? How much information will be covered? What questions will I need to ask? These are all unknowns new hires may have concerns about. Introductions, new hire paperwork, opening lines of communication, learning about different teams, clarifying the new role and expectations of performance are all unknown to a new hire when they first walk through the door.

Start with sending this Welcome Packet a week or so before the new employees' start date. It streamlines all necessary information and provides answers to the most important questions. Sending it in advance will give the new hire as an opportunity to digest the information well before he or she is thrown into battle. This “arrow bar” slide is a great way to provide a visual of important topics to be covered and what the progression of “to do” items will look like:

The first day is an integral part of the onboarding process. This is when you’re making sure that everything gets off to a great start. Providing a detailed look at the agenda will keep both you and your new hire on track and help ease the stresses of day one for both you (HR) and the employee.

Beautiful.ai’s “agenda” slide is specifically designed to convey a list of itemized events. It works great for providing an overview of your new hire’s first day. You can add additional information to each of the items, such as: who the meetings will be with and where they will be held. However, since the presentation goes into further detail about these meetings later on, you can feel free avoid the nitty gritty stuff for now!

The six months milestones

Onboarding is about the employee experience and setting them up to succeed. It doesn’t stop after the first day. In most cases, it takes someone a year to fully get up and running in all aspects of their role and function. This is why it’s so important to have a plan that extends at least six months. Once you have this plan, a best practice is to let your new hire know what’s coming down the pipeline - not just on their first day, but the next week and the next six months.

Here, again, there’s no need to get lost in the jungle of information. Instead, opt for an alternative that effectively covers the most important milestones. The objective here is just that: giving a heads-up and an overview of the important milestones coming up over Week 1 and the first six months. (You can leave the details for calendar invites and meeting agendas).

For this purpose, nothing summarizes a sequence of milestones like beautifully rendered timelines, like the ones below. While this example concludes the onboarding at Month 6, it is to be expected that this timeline would be different for each company. Editing the start and end points, as well as adding milestones, is as easy as clicking a button.

Once the onboarding is complete, it doesn’t hurt to check for understanding, measure the results, analyze the gaps, and incorporate feedback and improvements in your next Welcome Package. After all, edits to these Beautiful slides are incredibly easy to make!

Customize this free Employee Onboarding template now.

Ani Soghomonyan

Recommended articles, powerpoint makeovers: the youtube pitch deck, powerpoint makeovers: the buzzfeed pitch deck, a round up of the top 3 rebrand presentations to help inspire your own, powerpoint makeover: slack.

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New Employee Induction

New employee induction presentation, premium google slides theme and powerpoint template.

Give your new employees the welcome they deserve! This template with gradients and geometric shapes will allow you to include all the relevant information for your company's new employee. Everything is 100% customizable, so you can adapt the slides to the specific characteristics of the new hire. In addition, charts, diagrams or timelines will make what you present very clear. Take a look now!

Features of this template

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• 35 different slides to impress your audience
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New Staff Orientation: Tools & Templates

Officially welcoming your new or transferring employee to your department and being ready for their arrival is critical.  For tips and suggestions, utilize the following resources to assist you in welcoming, orientating and onboarding your new or transferring employee:

• Onboarding Checklist (for managers)
• Department Welcome letter 
• New team member announcement templates
• Tips for helping new employees succeed
• 5 tips for New Hires (for employees)
• Buddy program suggestions and guidelines 
• Onboarding binder template
• Competency Based Orientation Tool for Managers/Supervisors/Directors (Duke Hospital)
• 30-Day New Employee/Transfer/Promotion - Expected Behaviors Review (Duke Hospital)
• 60-Day New Employee/Transfer/Promotion - Expected Behaviors Review (Duke Hospital)
• 90-Day New Employee/Transfer/Promotion - Expected Behaviors Review (Duke Hospital)

• Book a Speaker

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New-Hire Orientation

This sample presentation is intended for presentation to all new employees. It is designed to be presented by a member of the leadership team, a member of the HR team, and others as needed based on your customization of the presentation.

New-Hire Orientation  (PPT)

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