extension letter for phd

Sample Letter Requesting Extension of Time: Free & Effective

In this article, I’m sharing my step-by-step guide on how to craft these letters effectively, along with a customizable template and personal tips from my experiences.

Key Takeaways: Understand the purpose and importance of a request for an extension of time. Free Templates : Utilize the provided templates to simplify the process. Learn the essential components of an extension request letter. Follow a step-by-step guide to write an effective letter. Gain tips on how to make your request more compelling and likely to be granted.

Whether you need extra time for a project at work , a school assignment , or any other deadline-bound task , knowing how to properly ask for an extension can make all the difference. Let me guide you through the steps to writing an effective extension request letter.

Understanding the Need for an Extension

Real-life situations often require flexibility. Whether it’s due to unforeseen circumstances, such as illness or personal emergencies, or simply underestimating the time required for a task, requesting an extension is a common and necessary practice in both academic and professional settings.

Essential Components of an Extension Request Letter

Polite Tone : Start with a courteous greeting and maintain a respectful tone throughout the letter.
Clear Purpose : State the purpose of your letter in the first paragraph.
Specific Details : Mention the original deadline and the length of the extension you are requesting.
Reason for the Request : Explain the circumstances prompting your request, being as specific as possible.
Proposed Plan : Outline your plan to complete the task within the extended timeframe.
Gratitude and Understanding : Express appreciation for the recipient’s consideration and acknowledge any inconvenience your request may cause.
Formal Closing : End with a formal closing and your name.

Step-by-Step Guide to Writing Your Letter

Step 1: start with a formal greeting.

Address the recipient by their proper title and name.

Step 2: State Your Purpose

Clearly mention that you are requesting an extension and specify the task or project involved.

Step 3: Explain Your Reason

Detail the reasons for your request. Be honest and concise.

Step 4: Provide a New Timeline

Suggest a new deadline and assure the recipient of your commitment to meet this revised date.

Step 5: Acknowledge the Impact

Recognize any potential impact on the recipient or the overall project and express your willingness to mitigate any issues.

Step 6: Close Formally

Thank the recipient for considering your request, and close with a formal sign-off.

Sample Letter Requesting Extension of Time

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Today’s Date]

[Recipient’s Name] [Their Title] [Company/School Name] [Address] [City, State, Zip]

Trending Now: Find Out Why!

Dear [Recipient’s Name],

I am writing to request an extension for [Name of Task or Project] originally due on [Original Deadline]. Due to [Reason for Request], I am unable to meet the deadline and kindly ask for an extension until [Proposed New Deadline].

During this time, I plan to [Outline of Your Plan to Complete the Work]. I understand the importance of this task and am committed to completing it within the extended timeframe.

I appreciate your understanding and am sorry for any inconvenience this may cause. Thank you for considering my request.

[Your Name]

Tips for a Successful Extension Request

Be Honest : Provide a genuine reason for your request.
Be Early : Request the extension as soon as you realize you need it.
Offer Solutions : Show your commitment to completing the task.
Keep It Professional : Maintain a respectful and formal tone.
Proofread : Ensure your letter is error-free and professional.

3 Proven Letter Samples: Secure Your Extension!
Sample Letter for Extension of Time to Project: Free & Effective
Assignment Extension Request Letter Example: Free & Effective

Template: Letter Requesting Extension Of Time

[Your Name] [Your Position/Title] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Company/Organization Name] [Address]

Subject: Request for Extension on [Project/Assignment Name]

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to formally request an extension of time for [specific task/project/assignment]. Due to [reason], it has become challenging to complete the work by the originally agreed deadline of [original deadline].

In light of these challenges, I kindly request an extension until [new deadline]. This additional time will enable me to [explain briefly what you will accomplish during the extension period].

I appreciate your understanding and patience in this matter. Thank you for considering my request, and I am available for any further discussion or clarification.

[Your Name] [Your Contact Information]

Writing a letter requesting an extension of time involves clear communication, a valid justification, and a demonstration of professionalism. Use the guide and template provided to effectively convey your request, enhancing your chances of receiving a favorable response. Remember to be respectful, concise, and appreciative in your approach

Frequently Asked Questions (FAQs)

A middle-aged Hispanic woman in business casual attire

Q: What Should I Include in a Letter Requesting an Extension of Time?

Answer: When I write a letter requesting an extension of time, I always ensure it’s clear, concise, and professional. Firstly, I address the letter to the specific person responsible for the decision.

It’s crucial to use a formal tone and be polite. I start by stating my request explicitly, for example, “I am writing to request an extension on the XYZ project deadline.”

Then, I provide a brief explanation of why I need the extension. I’ve found it important to be honest and specific about my reasons, whether it’s unexpected challenges, resource limitations, or personal issues. However, I avoid over-explaining or offering unnecessary details that might weaken my request.

Next, I propose a new deadline. I make sure this is realistic and considerate of the other party’s time constraints. I also explain how I plan to manage the project effectively within the extended timeframe. This shows that I’ve thought through the implications of the extension and am committed to meeting my obligations.

I conclude the letter by expressing gratitude for their consideration and offering to discuss the matter further if needed. I always proofread the letter for clarity and professionalism before sending it. This approach has helped me successfully negotiate extensions while maintaining positive relationships with clients and supervisors.

Q: How Do I Politely Ask for More Time on a Deadline?

Answer: When I need to ask for more time on a deadline, I make sure to do so politely and professionally. First, I acknowledge the importance of the deadline and express my commitment to the task. For instance, I might start by saying, “I understand the significance of this deadline and have been diligently working towards it.”

Then, I clearly state my request for an extension, being concise yet detailed about the reason. I’ve learned that providing context helps, but it’s important to keep it professional and avoid overly personal details.

For example, “Due to unforeseen circumstances, such as a delay in receiving necessary data, I am requesting an additional week to complete the project.”

I also suggest a new deadline, ensuring it’s reasonable and showing that I have a plan to meet it. For example, “I believe I can complete the project by [new date], ensuring all deliverables are to the expected standard.”

Finally, I express my appreciation for their understanding and flexibility. I’ve found that ending the request on a note of gratitude can be very effective. I might say, “Thank you for considering my request.

I am committed to delivering high-quality work and appreciate your understanding.” This approach has often helped me secure the needed extension while maintaining a good relationship with my supervisor or client.

Simple work from home request email due to personal reasons: free & effective, request letter for laptop battery replacement: the simple way, sample loan request letter to employer: free & effective, sample letter of complaint against supervisor: free & effective, sample letter asking for financial assistance for education: free & effective, sample request letter for new computer in office: free & effective, 3 thoughts on “sample letter requesting extension of time: free & effective”.

This guide is truly beneficial! It simplifies the process of writing an extension request letter with its clear, step-by-step instructions and valuable advice

I found the guide on how to write a letter requesting an extension to be incredibly clear and useful, particularly for someone who struggles with formal requests.

I appreciate the valuable insights provided in your articles. I plan to bookmark your blog and revisit it regularly. I’m confident that I will discover plenty of new information here. I wish you the best for your upcoming posts!

How to Write a Letter Asking for an Extension

Last Updated: April 11, 2024 References

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 3,079,065 times.

Sample Letters

Sample Emails

Following Formal Letter Writing Conventions

If you are sending your request via email, you can omit the date and address portions and start with your salutation. However, make sure to use an effective and clear subject line. For example, if you are emailing a professor, your subject line might read, "Mike Smith HIST 359 Paper Extension Request."

Step 2 Employ a formal and full salutation.

Even if you know them informally, this is an official request so keep the tone and content formal. Do not write “Hi, Jim,” for example.
Try to find some specific person that you can address your letter to. Otherwise, it can appear like a form letter. For example, “Dear Senator Smith,” is preferable to, “To Whom It May Concern.” [2] X Research source

To open your letter you might state, “I am John Smith a student in your HIST 456 MWF morning class.” This will jog your professor’s memory and save them time looking you up.

Step 4 Pay attention to your concluding remarks.

It is best to close with an official “sign off” before your name. Some of the better options are: “Sincerely” “Best” “All the Best” “Best Regards.” [3] X Research source
If you need a reply by a certain time, you should include that information at this point as well. You can always pair it with your thanks. For example, “Thank you for your consideration and I look forward to hearing from you next week.” Just be careful not to appear overly pushy. [4] X Research source

Step 5 Include your full name and signature.

Crafting the Content of the Letter

Step 1 Write the letter as soon as you can.

Depending on the situation, you might need to consider your letter as part of an ongoing negotiation. In that sense, it is better to ask for a longer amount of time so that you can compromise and meet in the middle. [7] X Research source
Gauge your pace based upon your current progress and what parts of the project have yet to be completed. For example, if you have worked on a consulting project for three months you should have a pretty good sense of how much is left to do.
Be aware of the time constraints facing the recipient as well. They may be under their own deadlines that will now need to be pushed back. For example, college professors are often required to submit midterm grades and schedule their paper deadlines accordingly.

A good reason might be the desire to be thorough or cautious in your work. For instance, if you are completing a project that could potentially impact the safety of others, pointing this fact out when asking for extra time could work in your favor.
If you have multiple reasons for your request, choose the best one and focus on it. For example, if you are delaying a job offer you might want to tell them that you would like to conduct additional research into the transfer costs (if this is indeed true) instead of letting them know that you are also waiting on another offer. [9] X Research source

Step 5 Provide a few carefully chosen details as part of your request.

For example, if your grandfather dies two days before your college essay is due, it is best to describe the incident as a “family emergency” as opposed to a general “emergency.” You may also want to mention his passing and some information about your travel arrangements. [11] X Research source
Have your paperwork in order before submitting any request. You may need to lay out a timeline of prior actions and applications, especially if dealing with the government or another official entity. Showing that you have followed all steps of the process up until this point can only work in your favor. [12] X Research source

Step 6 Stay positive in tone and content.

Sending the Letter to the Recipient

Step 1 Make or save a copy of your letter.

If you are going to mail off a hard copy of your letter, make sure to print it out using a high quality printer with a good ink cartridge. A handwritten extension request is generally not acceptable. [14] X Research source

Your recipient may be able to see the exact time that you sent the email. Be aware of this if you like to send off emails very late at night.
Keep your email formal and that includes the address that you use as well. Send this email from a professional-sounding account. For example, sending a work email from “[email protected]” is appropriate.
If you send your letter via fax, make sure to hold on to the confirmation page showing that your transmission was successfully sent and received.

Step 4 Make a phone call instead of writing.

Expert Q&A

Try to keep your letter at one page of length or less. This makes it appear complete, yet easy to skim through. [15] X Research source Thanks Helpful 0 Not Helpful 0
Be aware if your recipient will send you something in return, such as a confirmation letter. Thanks Helpful 0 Not Helpful 0

Be realistic in the promises that you make. You do not want to get an extension only to spend the extra time completing additional work. Thanks Helpful 2 Not Helpful 0
Make this one-time extension request count. You do not want to try for another one. Thanks Helpful 1 Not Helpful 0
Check to make sure that you’ve included all necessary forms with your request. And, some groups will require that you use their form letter as a template. Thanks Helpful 0 Not Helpful 1

↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
↑ http://www.uwgb.edu/UWGBCMS/media/career-services/files/pdf/Professional-Letters-Guide.pdf
↑ https://en.oxforddictionaries.com/writing-help/how-to-write-a-business-letter
↑ https://www.themuse.com/advice/how-to-ask-for-a-deadline-extension-without-losing-your-street-cred
↑ http://www.monster.ca/career-advice/article/delaying-a-job-offer-ca
↑ http://www.complex.com/pop-culture/2013/09/how-to-get-an-extenstion-on-a-paper/be-specific
↑ http://www.cbsa-asfc.gc.ca/recourse-recours/extensionoftime-prorogationdedelai-eng.html

About This Article

To write a letter asking for an extension, start with a formal salutation, like "Dear Professor Montgomery." Then, in the body of your letter, state that you'd like an extension and explain why you need one. You should also include a new, realistic deadline that you think you can meet. Remember to keep the tone of your letter positive so it doesn't seem like you're whining or complaining. Also, try to limit your letter to 1-3 paragraphs so that it's short and straightforward. To learn how to end your letter, scroll down! Did this summary help you? Yes No

Send fan mail to authors

Reader Success Stories

Peter Simon

Nov 29, 2016

Did this article help you?

Cristopher Macabinta

Mar 16, 2023

Apr 11, 2016

Jan 29, 2018

Featured Articles

Watch Articles

Terms of Use
Privacy Policy
Do Not Sell or Share My Info
Not Selling Info

Don’t miss out! Sign up for

wikiHow’s newsletter

The Graduate School

University information technology (uit), main navigation, petition for an extension.

A petition for an extension of a Graduate student career beyond the established time limits consists of

formal letter of request to the Graduate Dean
completion plan

The letter will demonstrate that the student is in good standing.

Good standing requirements

satisfactory GPA for graduation
formed supervisory committee
program of study completed and approved by the faculty and directors of graduate studies/department chair
taken all required preliminary exams and thesis proposal exams required by the department.
proposed semester and year of graduation

These must be fully updated in Grad Tracking.

The letter must demonstrate a firm commitment by the department, research supervisor, and the student to complete the agreement, including any commitments for financial support, and must provide a demonstration that the proposed path to graduation is feasible.

Completion Plan

The completion plan lays out specific milestones leading to completion, and dates for the completion of the milestones. The milestones must include formal evaluation meetings with the supervisory committee at least once per semester (if a thesis defense does not occur within the semester).

The plan must be signed by

the student
the research supervisor
the director of graduate studies or department chair

Failure to complete the milestones by the specified deadline may result in the dismissal from the program (the supervisory committee would review such a situation and make a recommendation).

Extension Limits

The petition may request either a one-semester or two-semester extension.

Further extensions will be considered for single semester extensions only, and any such request must provide a written update and a revised completion plan with updated milestones, dates, and signatures.

How to Submit the Petition

Send the letter and completion plan to the Graduate Records Office.

Email Graduate Records Office

Home » Application » Application for Extension of Time for PhD – Sample Application for Requesting Extension of Time

Application for Extension of Time for PhD – Sample Application for Requesting Extension of Time

To, __________ (Receiver’s Name), __________ (Name of the University) __________ (Address)

Date: __/__/____ (Date)

Subject: Request for extension of time

Dear Sir/Madam,

With due respect, my name is __________ (Your Name) studying in department __________ (mention your department) holding roll number __________ (Mention roll number).

I am writing this letter to request for extension for __________ (Mention time duration). The reason for extension is __________ (Mention reason). I hope you accept this application. I will be highly obliged.

Yours Sincerely/ Faithfully, _________ (Signature), _________ (Name), _________ (Roll Number)

Incoming Search Terms:

Sample letter requesting a time extension for Ph.D
Time extension request letter for PhD

By letterskadmin

Related post, internship request letter – how to write an application for internship | sample letter.

Salary Increment Request Letter – Sample Request Letter for Salary Increment

Request letter for outdoor fitness equipment installation in parks – sample letter requesting for outdoor fitness equipment installation in parks, leave a reply cancel reply.

You must be logged in to post a comment.

Request Email for Sick Leave – How to write an Sick Leave Email

Follow-up email for pending leave approval – how to write an email for leave submitted and pending approval | sample email, complaint email for bad service – how to write complaint email for poor service | sample email, request email to manager for 2 days leave – how to write 2 days leave email in office, privacy overview.

School of Social and Political Science

Reasons for requesting an extension, suitable reasons for requesting extensions.

Good reasons for coursework extensions are unexpected short-term circumstances which are exceptional for the individual student, beyond that student’s control, and which could reasonably be expected to have had an adverse impact on the student’s ability to complete the assessment on time.

These may include:

Recent short-term physical illness or injury;
Recent short-term mental ill-health;
A long-term or chronic physical health condition, which has recently worsened temporarily or permanently;
A long-term or chronic mental health condition, which has recently worsened temporarily or permanently;
The recent bereavement or serious illness of a person with whom the student has a close relationship;
The recent breakdown in a long-term relationship, such as a marriage;
Emergencies involving dependents;
Job or internship interview at short notice that requires significant time, e.g. due to travel;
Victim of a crime which is likely to have significant emotional impact;
Military conflict, natural disaster, or extreme weather conditions.

In addition to these unexpected circumstances, Schools will also consider requests for coursework extensions in relation to:

A student’s disability where the student’s Learning Profile includes relevant provisions (please note aLearning Profile will be treated sympathetically as part of the case for an extension. A Learning Profile itself does not guarantee an extension.
Representation in performance sport at an international or national championship level, in line with the University’s Performance Sport Policy.

Unsuitable reasons

The following are examples of circumstances which would not be considered good reasons for coursework extensions:

A long-term or chronic health condition (including mental ill-health or similar ill-health) which has not worsened recently or for which the University has already made a reasonable adjustment;
A minor short-term illness or injury (e.g. a common cold), which would not reasonably have had a significant adverse impact on the student’s ability to complete the assessment on time;
Occasional low mood, stress or anxiety;
Circumstances which were foreseeable or preventable;
Pressure of academic work (unless this contributes to ill-health);
Poor time-management;
Proximity to other assessments;
Lack of awareness of dates or times of assessment submission;
Failure, loss or theft of data, a computer or other equipment;
Commitments to paid or voluntary employment.

Where a student has good reason for requiring a coursework extension of more than seven calendar days , the student should submit the coursework when able to do so and apply via the Special Circumstances process for the Board of Examiners.

Time Extension Request Letter: 4 Templates

Are you currently facing a situation where you need more time to complete a task or project? Composing a request for a time extension is a crucial step in ensuring that your responsibilities are met effectively and with the necessary care.

We’ll walk through each step, providing insights to ensure your message is clear, respectful, and persuasive.

Let’s approach this task together, recognizing the importance of open communication and understanding in professional settings.

Table of Contents

What to Write in a Time Extension Request Letter

Drafting a Time Extension Request Letter gives you an opportunity to explain your situation and request additional time to meet your commitments. Follow these steps to craft a convincing and considerate message:

Address the Relevant Party: Begin your letter by addressing the appropriate individual or department. Use their proper title and name if known.
State the Purpose: Clearly state the purpose of your letter – that you are requesting an extension of time to complete a specific task, project, or assignment.
Explain the Circumstances: Provide a concise but detailed explanation of the circumstances that have led to your need for an extension. Be transparent about any challenges or unexpected developments.
Justify the Request: Clearly articulate why the extension is necessary. Highlight how the additional time will allow you to produce higher quality work or fulfill your responsibilities more effectively.
Propose a New Deadline: Suggest a realistic and reasonable new deadline by which you believe you can complete the task or project. Ensure that the proposed deadline aligns with your ability to deliver quality work.
Offer to Adjust Expectations: If applicable, offer to adjust any expectations or deliverables affected by the extension, demonstrating your commitment to meeting the highest standards.

Tips for Writing a Time Extension Request Letter

Consider the following tips to ensure your letter effectively communicates your request for a time extension:

Be Concise and Clear: Keep your letter focused and to the point. Clearly communicate your request and the reasons behind it.
Maintain Professionalism: Use a professional and respectful tone throughout the letter. Avoid language that is overly casual or informal.
Provide Supporting Documentation (if relevant): If there are any supporting documents or evidence that can substantiate your request, consider including them.
Express Gratitude: Thank the recipient for their understanding and consideration of your request. Demonstrating gratitude shows respect and appreciation.

By following these steps and tips, you’ll be well-prepared to compose a Time Extension Request Letter that effectively communicates your need for additional time to meet your commitments. Your letter will serve as a testament to your professionalism and your dedication to delivering quality work.

Letter Template: 1

Time Extension Permission Letter

(Name of the sender)

(Designation of the respective person)

(Name of the address)

Subject- letter of permission for an extension of time

Respected madam/sir,

This is letter is to inform you that I (mention your name) working as a (mention your designation) at (mention the name of the company or the name of the organization) would like to inform you that I want a time extension for my current project to complete. I am a hard-working and sincere employee.

It’s been a long time since I am working on this project; due to some reason, I had to go on a leave for few days, and due to this, I am lagging in time to complete my project.

[Give reason according to you in your own words. This is just an example given for the extension of time]. This letter is in request letter to you to give me some time extension in my work.

I would like to request you to please grant my permission so that I can complete my work on the assigned project to me. This will be a great help for me and my team. I will be highly obliged if you grant me permission for an extension of time.

For any further information or queries, you can reach us at (mention phone number) or through an email (mention email address).

Thanking you

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

(Write the name of the sender)

(Write designation of the respective person)

(Write the name of the addressee)

Subject- Asking for permission for an extension of time

I am writing this letter to inform you that I (mention your name) working as the (mention your designation) at your (mention the name of the company or the name of the organization) would like to inform you that I want some more time to work on my current project so that I can finish it.

As you know I love my job and do all the work on time but this time I had to take a few leaves for some days due to which I want some extension because I am lagging in time to complete this project.

As this is because[Give reason according to you in your own words. This is just an example given for the extension of time]; I hope you will understand. This letter is for the purpose to increase my days for this project so that I can complete it soon.

I would request you to understand this and accept my request for an extension so that I can complete my work on the assigned project nicely and on time.

This, will not only help me but also my team to finish the project soon. I will be obliged if you will grant me permission for an extension of time for the project.

For any questions or doubts, you can reach out to me at this number at (mention phone number) or can simply email me at (mention email address).

Thank you so much for understanding my situation.

Letter Template: 3

This is to inform you that I (mention your name) working at the (mention your designation) at the (mention the name of the company or the name of the organization) would want some more time on the ongoing project to complete it as I had to take few leaves for few days because of which we are lagging in completing the project.

So I hope you will understand my situation [Give reason according to you in your own words. This is just an example given for the extension of time] and will accept my request.

As you know, I complete my work on time, but this time, due to some urgent leaves from my side, we want an extension so that I and my team can complete the project as soon as possible.

I hope you will understand the reason for this request and will permit me so that we can complete our work on the assigned project soon. It will help us and will be highly obliged if you do so.

If this reason had not happened that as mentioned above, we would have completed this project as well as worked on time.

For any further discussion or queries, you can call me at this (mention phone number) or send an email to (mention email address).

Thank you so much for your understanding.

Letter Template: 4

A contract’s time extension clause has two functions. In the case of a delay, it gives a manufacturer more time to finish the job. It safeguards a customer’s ability to demand liquidated damages in cases when a manufacturer has caused project delays.

Sample Letter Requesting Extension of Time

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- Sample letter requesting extension of time

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient

I appreciate your letter and phone call from yesterday offering me the [Mention the job position] with the [Mention the organisational department]. I am thrilled about the chance this position presents, both in terms of work responsibilities and the setting, and I sincerely appreciate your trust in me to accept the post.

I am requesting that you take into account if it would be feasible for me to give you my decision by [Mention the month] [Mention the date] to confirm our phone chat from this afternoon. Such a delay would be greatly appreciated, and you can be sure that by that time, I will be capable of making a final choice.

I need to evaluate and fix any script errors that I’ve found. When I’m finished with the testing, the application will operate more efficiently and have fewer security threats.

I was meant to turn in the project on [Mention the month] [Mention the date], but if you could move it up to [Mention the month] [Mention the date], I would be grateful. Which will give me enough to complete the last round of testing.

I sincerely appreciate your time and consideration of my plea.

[Mention the name]

[Mention the profession]

I’m writing to ask for a deadline extension for the [Mention the project] I’m working on right now. The design and code are finished, but testing and bug fixing are taking a bit longer than I had planned.

This has to do with the upcoming picture book [Mention the project] from your publishing firm that I’m illustrating for kids.

Unfortunately, I won’t be able to submit the project’s final illustrations on [Mention the month] [Mention the date], [Mention the year], as I had planned. This morning I tripped in the garden and broke my right wrist. I can’t complete the task at this period because the doctor has told me to relax it for at least [Mention the weeks].

You requested that I decide by [Mention the month] [Mention the date] of next week. The fact that I won’t have all the knowledge I require to make this important decision through that date makes it even more pressing for me to act now.

I am wondering if it will be feasible to extend the deadline in order to finish the remaining illustrations since I have already produced a significant chunk of them. It will take me approximately a week to complete the illustrations after I regain my hand’s usage on [Mention the month] [Mention the date].

I apologise for the delay in your publishing schedule this may bring about. I’ll finish the task as soon as I can.

I appreciate your time and consideration of my circumstances in advance.

Best wishes.

Letter Template: 5

Regarding my enrolment in your [Mention the course], I’m writing to you. As you are aware, I have had a persistent illness for a number of weeks. Since I do not want to leave school next term due to my illness, I am grateful for everything you’ve done thus far to meet my needs. It has been very appreciated that you have agreed to accept my late projects and excuse my verified absences.

As you are aware, I am doing well and have finished all of my current school tasks. My doctor has given me the go-ahead to completely resume all of my hobbies. I do not, however, expect to be able to finish a well-researched essay on my topic by [Mention the month] [Mention the date] due to the difficulties I have already encountered. I would be very grateful if you would give me an [Mention the number of days] to finish this task. If you’re okay with it, I’d like to hand in my finished midterm paper on [Mention the month] [Mention the date], [Mention the year].

Again, I appreciate your offer and I hope you’ll give me the extra time I need to evaluate it carefully. I would be pleased to respond to you by [Mention the month] [Mention the date], [Mention the year], assuming that you are in agreement. Please inform me if this extension is possible. I appreciate your speedy reply in advance.

Letter Template: 6

I’ve been preparing to leave at the end of the year, as you are well aware. But as I’ve worked over the past few weeks, I’ve come to the conclusion that this might not be fully feasible. Even though there are more than enough skilled people here to finish things, I would prefer to manually see a few projects that I’ve been working on that are not even close to completion.

I had originally hoped to finish these projects by the time I left. We have all had a lot on our plates, though, because of the increased workload brought on by the most recent merger. As a result, I would like to continue working for another [Mention the number of months] after I am supposed to retire. I would really appreciate it if you could do this. I can guarantee you that I used this extra time well and that I would honestly feel much more secure knowing that I had completed the task at hand for this organization.

I’d be interested in hearing your opinions on this, and I’m always willing to talk more about it. If you don’t believe it’s feasible right now, I’ll do it all I can to get my team ready for your departure. I’m very grateful for the opportunity this organization has offered me, and I will certainly miss working here when I leave.

As we look into all of our residential, academic, vocational, and long-term care choices in our potential new home, this time would be very helpful to myself and my family.

I want to thank you once more for your concern and the compassion you have given me. Please respond to this at the earliest opportunity.

Academic Registry and Council Secretariat

Request an extension of your thesis submission date.

This webpage and the extensions application form have been updated as of 10 July 2020. These changes take into account issues raised by the Covid-19 pandemic.

The main changes made are:

The guidance notes on the form have been re-organised and updated.
“Covid-19 disruption to study” has been added to the reasons for requesting an extension.
Normally an extension can be applied for on one occasion only except in exceptional circumstances. Where the reason for the extension is due to the Covid-19 pandemic more than one extension can be applied for.
The evidence requested in support of the application has been reduced. Students are asked to provide a timetable for completion of all work on the thesis and the proposed new thesis submission deadline. Draft thesis chapters are not required.
Statements have been included in the approval sections for the primary supervisor and Director of Graduate Studies

Students in their final 12 months of study or who have writing up status may apply for an extension to the period of registration and the thesis submission deadline.

Please read the guidance here and the notes on the extension request form, carefully, before requesting an extension.

PGR Extension of Thesis Submission Form [XLS 133KB]

You may request an extension of up to one year if your studies are being affected by circumstances beyond your control.
Extensions can be granted in periods of whole months.
Extensions may be permitted for a number of reasons, including illness, maternity/paternity/adoption leave, personal reasons and financial difficulties.
Normally only one application is permitted except in exceptional circumstances, for example if the reason is due to Covid-19 issues.
Requests should normally be applied for at the latest 3 months in advance of the current thesis submission deadline
Students who have taken up employment during their writing-up year or final 12 months of study may apply for an extension.
An extension will not be approved solely to allow students to take up training, work placements, or teaching opportunities.
Extensions will not be approved for students who are not making adequate progress.

If you will not be able to work on your research programme at all for a period of time it may be more appropriate to request permission to interrupt your studies .

Application process

First, discuss your application with your Primary Supervisor to review your progress to date and to develop a timetable for completion of all work on the thesis and to agree a new thesis submission deadline.

On the form please explain how circumstances beyond your control make it impossible for you to complete the thesis by your current thesis submission date, and attach your timetable for completion of all work on the thesis and the proposed new thesis submission deadline. The thesis completion plan should include a table of contents, chapter headings and timetable for thesis completion for each chapter. Please use the template provided.

Requests for extensions must be approved by your Primary Supervisor and the school/institute Director of Graduate Studies. Your Primary supervisor and the Director of Graduate Studies (DGS) will review your application and, if they support your request, the DGS will forward the application to the Research Degrees Office by email to [email protected]

Your request will be considered and the decision made by the Research Degrees Programmes and Examinations Board. When a decision has been made on your application, the Research Degrees Office will notify you and your school/institute.

Immigration permission

If you have Student Immigration Permission (formerly a Tier 4 visa) you may need to apply for an extension of your visa. Please see the Advice and Counselling Guide before completing this form.

UKRI Research Council funded students

Students who receive their stipend funding from grants awarded by UK Research and Innovation (UKRI – the Research Councils) should check the UKRI doctoral training grant terms and conditions with their Doctoral Training Manager before applying for an extension. UKRI monitors the thesis submission rates of its funded students. Please refer to Council specific guidance for further detail. The terms and conditions of UKRI funding take precedence over the Queen Mary Academic Regulations.

Writing-up status

Students in their final 12 months of study who have not already transferred to writing-up status should discuss with their supervisor submitting an application to transfer to writing-up status using the online form in MySIS . A student who is in writing-up status by the time of the start of the extension period will not pay fees for the extended period of study.

DocumentsHub.Com

Sample request letter for extension .

Sample Letter Request For Extension of Thesis / research work Submission. Request an extension of your thesis submission date.

Sample Letter Requesting Extension of Time

[Your Name]

[Recipient’s Name]

[Recipient’s Address]

Subject: Extension Request

Dear [Recipient’s Name],

I am writing to request a brief extension of time for [briefly state the reason]. I kindly ask for [number of days] additional days to ensure the quality of my work. Your consideration is greatly appreciated.

Requesting a Deadline Extension

[Your Address]

[City, State, ZIP Code]

Subject: Deadline Extension Request

I am writing to respectfully request an extension for the upcoming deadline on [mention the deadline date] for [briefly explain the project or task]. Due to unforeseen circumstances, I require [number of days] extra days to ensure the project’s completion to the best of my abilities. Your understanding and consideration are greatly appreciated.

Request Letter to Extend Date

[Recipient’ Name]

Subject: Request for Deadline Extension

I am writing to formally request an extension for the deadline of [mention the original deadline date] for [briefly describe the task or project]. Unfortunately, due to [briefly explain the reason for needing an extension], I am unable to meet the original deadline.

I kindly request an extension of [number of days] to ensure that I can complete this task effectively and to the best of my abilities. I understand the importance of meeting deadlines and apologize for any inconvenience caused. Your understanding and consideration of this request would be greatly appreciated.

Thank you for your time and consideration.

Sample Request Letter for Extension

Subject: Letter of request for extension for submission of thesis

Respected Graduate Studies office,

I am writing this letter to request an extension in the deadline for submitting my Master thesis. The date for submission is Sep 19, 2023, but I still have some writing work pending and fear that I will not be able to complete it within the original time frame.

Kindly consider the following reasons why I could not complete my research on time: At this stage in the research we are considering filling a patent file before we submit the thesis to the external reviewer only we need few weeks. Kindly consider my personal circumstance since I got pregnant and I had some complications during that time and after the childbirth. I wasn’t in any condition to work or study and hence, was unable to do any work on my thesis during almost one year. (A medical report is attached with the form). further more, I ‘m working in a full time job which slowed me down to finish my experiment work.

Considering my problem, kindly grant me an extension of few weeks only for submitting the thesis. I assure you that I will complete and submit my thesis well before the revised deadline.

Yours Sincerely,

————————–

Sample Deadline Extension Appeal Letter

To, The Dean, Allied University, Texas, United States of America.

Respected Sir,

With due respect, it is to state that I am student of M. Phil and I had scored good GPA in my two semesters of theory, but now this year is my thesis year and the date for submission for the thesis is ————, but I am unable to meet up the deadline as my some writing work is still pending because patent is to be reviewed by external reviewer before submission of the research thesis. I am pregnant as well and is facing complications in it and was unable to study or do any work related to the research and as a proof of my words I am attaching medical certificate of mine with this application and I am a working woman as well. All the three reasons are genuine in their nature and I need few weeks more in submission of the final research paper.

Kindly see to this matter and grant me more time for the completion of my thesis. Thanking in anticipation.

Yours Truly,

Ms. Rita Ronny,

Sample Letter for Extension

It is stated with due reverence that I am the student of this estimable university. I am in my final year and I have to submit my research project on 23rd of March. It is to inform you that recently my brother died and I could not handle myself. This drastic loss took a lot of my mental peace and time. It is my request to extend the submission date of my final research project. My nature of reason is very genuine and I hope you comprehend. I am sure that I will complete it by that time and submit you promptly.

Yours Faithful,

——————

Documents Hub Consultants

Graduate Program Admissions

Earn-your-way-in admissions.

You enroll in courses toward the completion of your degree before you apply for admission. Why? Because we know that standardized test scores and previous transcripts don’t always accurately reflect our adult learners’ current academic capabilities and drive to succeed.

Admissions Process

On this page we’ll guide you through the admissions steps, including:

Requirements you must meet to be eligible for enrolling in courses toward the degree
Courses you must take in order to apply for admission
Materials you should have ready for when your application window opens
How and when to submit your application
The application review process

1. Check Your Eligibility to Enroll in Courses Toward the Degree

To pursue a graduate degree at Harvard Extension, you must meet the following criteria:

You hold a four-year U.S. bachelor’s degree or foreign equivalent. View More

The undergraduate degree must be awarded by a college or university that was regionally accredited at the time of your attendance, with a degree conferral date that precedes enrollment in graduate-level courses taken at Harvard Extension School.

Students who earned bachelor’s degrees outside the U.S. should visit Verifying International Credentials to find out more information before enrolling in any Harvard Extension courses.

You do not already possess a graduate degree in a similar field. View More

If you already hold a graduate degree, you may earn a master’s degree from Harvard Extension School provided the two degrees are in dissimilar fields with unrelated content.

Inquire with the Office of Predegree Advising & Admissions in advance of enrolling in any courses at Harvard Extension School if you’re unsure your prior graduate degree precludes you from pursuing one with us, especially if your degree is in a business-related field (including but not limited to management, finance, economics) and you’re interested in an ALM in the field of Management or Finance.

For staff to review your potentially duplicative degree, use this form to submit your inquiry and transcript(s) .

The Office of Predegree Advising & Admissions makes all final determinations about program eligibility.

Additional Eligibility Requirements For:

Alternative Admission Pathway Applicants View More

To use the Harvard Business School Online CORe (Credential of Readiness) certificate , Harvard Kennedy School Public Leadership Credential (PLC) , or MITx MicroMasters Program credential as an alternative pathway to admission at Harvard Extension School, you must first submit a separate application through these schools’ websites to be accepted into their programs in order to earn the credential. Not all students are accepted.

Before enrolling in any of these schools’ programs with the intent of pursuing a degree at Harvard Extension School using the credential, confirm your Harvard Extension School degree program eligibility. Then carefully read the degree program pathway related to the credential and be sure you understand the program requirements, if and how credit transfers, the degree courses and grades you’ll need to complete for your Harvard Extension application for admission, and the expiration date of your credential toward admission.

Prior to your enrollment in any Harvard Extension School courses, the school awarding the credential must confirm with the student that the credential has been earned.

International Applicants View More

Verify international credits and degrees.

This requirement should be completed before enrolling in courses at Harvard Extension School. For more information, visit our Admission Details for International Students page.

2. Complete Degree Courses for Admission

At Harvard Extension School, your admission journey begins in the classroom. Here’s how to qualify for admission.

Register for the 4-credit prerequisite graduate-level course(s) that your field of study requires for admission. View More

See the Degree Requirements page for your field of study to find the stipulated degree course(s) required for admission.

Meet the grade requirements for admission. View More

B or higher Earn at least a grade of B in each of the degree courses required for admission.

Two-attempt limit on the proseminar You are ineligible to apply if you fail to earn the minimum grade of B or higher in two registration attempts of the proseminar, if one is required for your field of study. If you repeat the proseminar, both grades will apply to your cumulative GPA unless the course has expired, as outlined below. A withdrawal (WD) is considered a registration attempt. See Enrollment Policies for Graduate Students for information about how repeat courses affect your GPA.

3.0 GPA Earn the required cumulative grade-point average of 3.0 (equivalent to a grade of B) or higher from all Harvard courses. If you haven’t earned at least a B in all of your Harvard courses, use our GPA Estimator tool to determine your GPA. See Academic Standing for information on grade-point average calculation for the graduate degree program.

Be timely! Apply when you are completing your last required course for admission and within two years of earning your proseminar grade (if required). View More

Submitting an application promptly near the conclusion of your course(s) stipulated for admission is essential not only for your successful admission but also for degree program completion.

Moreover, degree requirements, including admission courses, can change from year to year and courses expire (as explained below), which may result in your losing degree credit if you postpone submitting your application.

As a result, students who do not apply for admission to the program in a timely manner are assessed an additional $300 delayed application fee.

Also, apply within two years of earning your proseminar grade. If the proseminar grade is older than two years at the time of application, you must retake the course and register for a section with a different instructor, if possible.

Refer to When to Apply for the dates between which you are able to begin an application. You cannot start an application outside these dates.

Course Expiration Policy for Admission

Courses over five years old at the point of admission will not count toward the degree. Potential degree candidates must plan accordingly and submit their applications to comply with this five-year course expiration policy or they risk losing degree credit for completed course work. Additionally, admission eligibility will be jeopardized if, at the point of application to the program, the five-year degree completion policy cannot be satisfied .

3. Gather Your Supplementary Materials

Although you may apply only during certain times of the year, you can—and should—prepare your supplementary materials early so that you don’t miss a deadline.

Prepare for your online application. View More

Before the application opens, you can get a head start on it by following these preparatory steps:

Collect the names of the colleges and/or universities you have attended and the dates of your attendance.
Update your résumé to reflect your current work experience, education, skills, organizational memberships, and achievements.
Applicants can refer to the OPA&A page in MyDCE for helpful resume and personal statement information. Open the navigation menu in MyDCE by clicking the three black lines next to the Harvard shield at the top of the screen. Choose “Predegree Advising & Admissions” from the menu and then scroll to the Application for Admission section. Choose the “Application Tips” tab.
Review tips and tutorials. Review our Tips to Avoid Plagiarism and complete the free online tutorials: Using Sources, Five Scenarios and Using Sources, Five Examples . Complete these before beginning the application, where you will be asked if you completed the tests but will not need to submit your scores.

Request transcripts from previous schools. View More

We require a current official transcript (i.e., a transcript issued directly from the school to our office) from each college or university from which you have earned a degree.

Electronic transcripts may be sent by your school to [email protected] .

Note : If your college or university issues transcripts using a third-party service, you must specify “Harvard Extension School” and our email address in the document recipient field. Transcripts sent to a general “Harvard University” account are not delivered to Harvard Extension School.

See the Submit Your Application section for instructions on how to submit paper transcripts.

Students with international credits and degrees must have them evaluated for equivalency as part of the admissions process. For more information, visit Admission Requirements for International Students .

Additional Materials Needed for Certain Programs

Finance Applicants Using HBS Online CORe View More

Order your official CORe transcript.

Apply to the degree program only after you have been notified of your passing grade in CORe, as it may take several weeks for your transcript to be produced by Harvard Business School (HBS) Online.

You must request that HBS Online send an electronic copy of your transcript to Extension School’s Office of Predegree Advising & Admissions at [email protected] .

You must demonstrate proficiency in critical reading and writing skills by:

Passing the test of critical reading and writing skills.
Or completing the required expository writing course for your program before submitting an application.

View CRWS Test Information

Government Applicants Using the Harvard Kennedy School Public Leadership Credential (PLC) View More

Request a letter of completion confirmation.

PLC learners must contact the Harvard Kennedy School PLC Program to have this letter sent to the Harvard Extension School Office of Predegree Advising & Admissions at [email protected] .

Management Applicants Using HBS Online CORe View More

Applicants Using the MITX Micromasters Program Credential View More

Order your official MITx MicroMasters Program credential certificate.

To send your MicroMasters Program credential certificate to Extension School’s Office of Predegree Advising & Admissions, log in to your edX dashboard and share your student record with us. A secure link will be sent by edX directly to Extension School.

4. Submit Your Application

There are three opportunities each year to submit an application. Your window corresponds with the semester during which you are enrolled in your final course(s) for admission. Details can be found on When to Apply .

Start your online application. View More

Refer to When to Apply for the dates between which you are able to begin an application. You cannot start an application outside these dates.

Log in to MyDCE to apply. Open the navigation menu by clicking the three black lines next to the Harvard shield at the top of the screen. Choose “Predegree Advising & Admissions” from the menu and then scroll to the Application for Admission section to begin.

If you don’t have the option to choose “Predegree Advising & Admissions” as part of your MyDCE menu, email us with a request to add it.

Pay the application fee. View More

A nonrefundable $100 fee is required to begin the application. You will be assessed an additional $300 delayed application fee if you have earned grades in more than four courses toward the graduate degree before applying.

Mail your transcripts (if applicable). View More

If transcripts must be mailed via post because your college or university does not offer electronic delivery, documents should be sent to:

Office of Predegree Advising & Admissions Harvard Extension School 51 Brattle Street Cambridge MA 02138

Here are some things to keep in mind:

Do not open envelopes addressed to you that contain official copies of documents. Instead, mail them unopened in a larger envelope to the Office of Predegree Advising & Admissions.
All materials must be received in the Office of Predegree Advising & Admissions no later than the application deadline date for your application to be considered complete.

Materials are accepted and processed by the Office of Predegree Advising & Admissions during regular business hours, Monday through Friday, 9 a.m. to 5 p.m. Eastern Time.

How We Review Applications

After grades become available for the term, advisors conduct a final application review and consider the following.

Academic Standing and Student Conduct View More

You must be in good academic standing with Harvard University, with no disciplinary or administrative procedures pending, stemming from violations of our Academic Integrity and/or Student Conduct policies. The Office of Predegree Advising & Admissions will consider your academic disciplinary and student conduct records at Harvard University and other academic institutions in making admissions decisions.

You should be aware of our application expectations as well as our Right to Refuse Registration due to infractions that include criminal records, which will also be considered.

Harvard Extension School emphasizes that no student has a “right” to admission into an Extension School degree program. Satisfaction of the applicable academic requirements and maintaining good academic standing are necessary, but not sufficient, conditions for admission. For example, Extension School may deny any student admission to its degree program if it determines, in its discretion, that a grant of admission would conflict with applicable policy; or that the student’s prior personal conduct, including outside the School, demonstrates that the student is not an appropriate candidate for a Harvard degree.

Financial Standing View More

You must be in good financial standing at Harvard as well as previous schools.

English Proficiency View More

English is the language of instruction at Harvard Extension School. If your native language is not English, you must have provided designated proof of English proficiency to register in the courses that qualify you for admission. And you must be able to register in future courses according to Extension School’s current English proficiency requirements.

As part of your application review, advisors will confirm you have met these requirements and will ask you to provide a letter of explanation if you do not. Students who have misrepresented themselves will be found in violation of Extension School’s Student Conduct policy . Their applications will be removed from admission consideration, they will be prevented from applying again in the future to a degree program at Extension School, and their case will be reviewed by the Administrative Board to consider grounds for disciplinary action.

Your Complete Application and Admission Decision View More

The School’s receipt of a finished online application with a satisfactorily written personal statement and resume ordinarily constitutes a complete application. However, the Office of Predegree Advising & Admissions may ask you to submit other supporting documentation before your application is considered complete and will contact you directly in that case.

Additionally, you must meet specific grade and GPA requirements in stipulated Harvard degree courses, as well as certain academic standing, student conduct, and English proficiency requirements as outlined above and on program-specific pages of this website.

Admission decisions are made according to the When to Apply schedule and appear in the Extension application portal. For details, log in to MyDCE , choose “Predegree Advising & Admissions” from the navigational menu at the top, scroll to the Application for Admission section, and select the Application Status & Decision tab.

If you did not earn the required GPA and/or grades by the end of the semester, you will be notified that you may reapply to the program after you have met those admission criteria.

You may register in courses for the upcoming term while you await an admission decision.

Harvard Extension School does not discriminate against applicants or students on the basis of race, color, national origin, ancestry or any other protected classification.

Students who were once admitted degree candidates should refer to Enrollment Policies for Graduate Students .

Harvard Division of Continuing Education

The Division of Continuing Education (DCE) at Harvard University is dedicated to bringing rigorous academics and innovative teaching capabilities to those seeking to improve their lives through education. We make Harvard education accessible to lifelong learners from high school to retirement.

Toulouse Graduate School®

Search form.

EagleConnect
UNT Directory
Jobs at UNT
Future Students Home
Graduate Admissions
Graduate Programs
Graduate Videos
Funding your Graduate Education
Exceptional Faculty and Research
Professional Experience
Academic and Career Support
Convenient Locations
Graduate Academic Advisors
Graduate Catalog
Funding Your Graduate Education

Learn more about UNT’s 136 exceptional advanced degree programs, many nationally and internationally ranked.

Tour Our Campus

Take a tour of UNT’s beautiful campus and see why we’re the perfect place to take your education and career further.

International

Find all the information you need for applying to Toulouse Graduate School from outside the United States.

Student Orientation
Academic Resources
Graduate Milestones
Student Forms
Federation of North Texas Area Universities
Theses and Dissertations

Student Council

Improving the graduate student experience by advocating, connecting, and empowering each other.

Student Support

Support services include Thesis/Dissertation Boot Camp, Professional Development, 3MT competition, and more.

You've made it! Find all the resources for graduating and writing your thesis or dissertation.

Faculty & Staff Forms
Graduate Faculty Nominations
Graduate Council
Graduate Advisor Meetings

Easily find faculty and staff specific forms for various academic needs. If not logged in you will be asked to log in to view the forms.

Defense Notices

If your student is defending their dissertation or thesis fill out this form and the defense will automatically be added to the events calendar.

Additional resources for UNT faculty and staff, such as staff workshops, job openings, and links to faculty success.

Grad Programs
Future Students
Newly Admitted & Current Students
Faculty & Staff

Complete a copy of the Request for Time Extension form for master's students and doctoral student's .
Include a detailed timeline determined by you and validated by signature and date of your major professor containing steps to completion of the degree within the requested time extension (see Page 3 of the form).
Include a brief letter from you outlining the reasons for the time extension and how you have remained current in coursework knowledge.
Include current approved degree plan.
Include resume showing student ID#, place of employment, position and title, work/professional experience, etc.
the Major Professor
the Program Coordinator or Director
the Department Chair
the College or School Dean
the Graduate Dean signs after final review

This page contains pdf documents. You can download a free pdf reader here.

Scholarship Extension Letter

How to write a letter to request for a scholarship extension.

Introduce yourself
Explain the current situation of the scholarship: when it started, when it ends, etc.
Request for scholarship extension.
Outline your plan and explain why you need to extend the scholarship. Be persuasive.
Talk about your exceptional grades and performance.
Explain your financial situation.
Explain how the scholarship will help you.
Promise something in return: teach for free, payout the scholarship later, do research, etc.

Sample Letter

Graduate Research Hub

Being a candidate
Making changes
Extension of candidature

What is extension of candidature?

How do i get an extension.

After candidature has been extended

If you are not able to submit your thesis by your expected thesis submission date, you may be eligible to extend your candidature up to the maximum course duration :

4 years (8 years part time) for a PhD or doctoral degree.
2 years (4 years part time) for a masters by research degree.

If you had commenced but not reached your maximum course duration by 1 March 2020 your maximum course duration has been extended by 6 months, due to the COVID-19 pandemic. If this applies to you, your duration will be:

4 years 6 months (9 years part time) for a PhD or doctoral degree.
2 years 6 months (5 years part time) for a masters by research degree.

Extensions provide you with more time to finish your thesis when unanticipated delays occur and your research project deadlines need to be adjusted. For example, it may take you longer than planned to collect and analyse your data, you may need to revise your project, or you may have underestimated the time it takes to write your thesis chapters.

How many extensions can I have?

In most cases the available extensions are:

two 6-month extensions (two 12 month extensions for part time) for PhD or doctoral degrees.
one 6-month extension (one 12-month extension for part time) for masters degrees.

If you commenced but had not reached your maximum course duration by 1 March 2020, your available extensions are:

Three 6-month extensions (three 12-month extensions for part time) for PhD or doctoral degrees.
Two 6-month extensions (two 12-month extensions for part time) for masters by research degrees.

Note that if you have reached your maximum course duration, lapsed candidature or late submission processes must be followed instead.

How to get an extension

If you need an extension, your advisory committee will discuss this at your progress review meeting. The extension will be recorded and approved by the committee on the online progress review form. This will occur as part of the progress review meeting just before your expected thesis submission date.

You should maintain continuous communication with your supervisors so that they can assess your progress and decide whether to recommend an extension.

Talk to your supervisors or local graduate research administrator if you have any concerns.

Visit Finishing on time for tips on support available when progress difficulties arise.

Approval for an extension to your candidature occurs as part of your progress review meeting with your advisory committee (includes your supervisors).

You do not need to apply for an extension yourself, but your advisory committee will request one on your behalf via the online progress review form.

Extension process

You will be contacted via your University student email account 12 weeks before your expected thesis submission date with a link to your online progress review form.
A meeting for the progress review discussion will be arranged (follow the normal process in your faculty or department for arranging progress review meetings).
You must complete your sections of the online progress review form at least 10 days before the scheduled meeting.
Your advisory committee (includes your supervisors) will review your form and any attached documents before the scheduled meeting.
Once you’ve participated in the meeting, your advisory committee will request an extension (if appropriate) and complete the online form on your behalf.
The extension request will be assessed by your head of department.
You’ll be notified via email with the outcome of your progress review, including further information regarding extension to candidature.

Visit Reviewing my progress for more information about the progress review process.

If you haven’t received the email notification about your upcoming progress review, please contact your local graduate research administrator .

How to get help

Get technical help.

Follow these steps to get help if you are having an issue with the Progress review form.

See a list of known technical issues, and how to get around these Get technical help
If you cannot see your technical issue in the list above, or if you are having issues with your username or password, contact Stop1 .

Get other form help

If you have a question about filling in the form, or your degree details on the online form are not correct contact your local graduate research administrator .

If you need more information about candidature extension, you can talk to:

your supervisors
your advisory committee chair
your local graduate research administrator .

I've been granted an extension - what's next?

Scholarship recipients.

The duration of scholarships may be less than your candidature. For example, most PhD living stipend scholarships are for 3.5 years, while the candidature can be up to four years.

You can view the details of your scholarship via my.unimelb . If you have any further queries, please submit an enquiry online.

Student visa holders

If your student visa will expire before you expect to complete your degree, or if you have any questions in relation to your visa, visit international student support .

if you have a question regarding your candidature and student visa please submit an enquiry .

Before your thesis submission

Within the six months prior to thesis submission you must present your completion seminar .
Two months prior you will need to complete the intention to submit online form so that the nomination of examiners can be arranged.

How to get support

You are expected to complete your thesis by the end of the extension to your candidature. The following resources may assist you in keeping on track and help you with your thesis writing.

The Researcher Development Unit (RDU) and the Melbourne Centre for the Study of Higher Education (Melbourne CSHE) run courses and programs for graduate researchers at each stage of candidature, and for planning for life after thesis submission.
There’s a range of workshops and seminars on a wide variety of academic skills . Individual appointments are also available.
Finishing on time provides tips on support available when progress difficulties arise.
Resources for candidates
Orientation and induction
Mapping my degree
Principles for infrastructure support
Peer activities
Change my commencement date
Meeting expectations
Working with my supervisors
Responsible Research & Research Integrity
Guidelines for external supervisors
Pre-confirmation
Confirmation
At risk of unsatisfactory progress
Unsatisfactory progress
Add or drop coursework subjects
Apply for leave
Return from leave
Apply for Study Away
Return from Study Away
Change my study rate
Check my candidature status
Change my current supervisors
Request an evidence of enrolment or evidence of qualification statement
Change my project details
Change department
Transfer to another graduate research degree
Late submission
Withdraw from my research degree
Check the status of a request
Re-enrolment
Advice on requesting changes
Lapse candidature
How to cancel a form in my.unimelb
Resolving issues
Taking leave
About Study Away
Finishing on time
Accepting an offer for a joint PhD online
Tenured Study Spaces (TSS) Usage Guidelines
Tenured Study Spaces Procedures
Research skills
Academic writing and communication skills
Building professional and academic networks
Research internships
Commercialising my research
Supplementary PhD Programs
Writing my thesis
Examples of thesis and chapter formats when including publications
Thesis with creative works
Research Integrity in my Thesis
Graduate researchers and digital assistance tools
TES Statuses
Submitting my thesis
Depositing multiple components for your final thesis record
The Chancellor's Prize
TES Graduate Researcher FAQs
Career planning
Publishing my research
Getting support
Key graduate research contacts
Melbourne Research Experience Survey
Quality Indicators for Learning and Teaching (QILT)
Current Students

Language selection

Français fr

Canada to introduce new rules around off-campus work hours for international students

From: Immigration, Refugees and Citizenship Canada

News release

International students enrich Canada’s social, cultural and economic fabric. That is why, in recent months, Immigration, Refugees and Citizenship Canada has introduced reforms to the International Students Program, to ensure system integrity while protecting students from fraud and financial vulnerability.

April 29, 2024—Ottawa— International students enrich Canada’s social, cultural and economic fabric. That is why, in recent months, Immigration, Refugees and Citizenship Canada has introduced reforms to the International Student Program, to ensure system integrity while protecting students from fraud and financial vulnerability.

The Honourable Marc Miller, Minister of Immigration, Refugees and Citizenship, announced today that the temporary policy allowing students to work more than 20 hours per week off campus will come to an end on April 30, 2024, and it will not be extended. This fall, we intend to change the number of hours students may work off campus per week to 24 hours.

Students who come to Canada must be here to study. As such, allowing students to work up to 24 hours per week will ensure they focus primarily on their studies, while having the option to work, if necessary.

As we head into the summer session, students who have a scheduled academic break can continue working unlimited hours.

In developing this change, we looked at the needs of students, policies in other countries, as well as research that has shown that academic outcomes suffer the more a student works while studying. It also strikes the appropriate balance so students have the option to work without compromising academic outcomes. More details will be shared in due course.

We also continue to develop the new Recognized Institutions Framework to reward postsecondary institutions that set high standards for selecting, supporting and retaining international students. We will continue to support and protect international students from financial vulnerability and keep protecting the integrity of the International Student Program.

“Working off campus helps international students gain work experience and offset some of their expenses. As international students arrive in Canada, we want them to be prepared for life here and have the support they need to succeed. However, first and foremost, people coming to Canada as students must be here to study, not work. We will continue working to protect the integrity of our student program.” – The Honourable Marc Miller, Minister of Immigration, Refugees and Citizenship

Quick facts

Recent studies conducted in the US and Canada have shown that there is a considerable decline in academic performance for students working more than 28 hours per week, and that working more than 24 hours per week increases the chances that a student will drop out of their program.

Most countries that welcome international students set limits on the number of hours they may work while they study. Australia recently changed its policy to allow a student to work 48 hours every 2 weeks. In the US, students must meet additional criteria before being permitted to work off campus at all.

In December 2023, the Government of Canada raised the cost-of-living threshold that students must meet to be approved for a study permit so they are financially prepared for life in Canada and are not as dependent on working.

International students who begin a college program delivered through a public-private curriculum licensing arrangement on or after May 15, 2024, will not be eligible for a post-graduation work permit when they graduate. Those who already started this type of program prior to May 15, 2024, will still be able to access a post-graduation work permit, provided they meet all other criteria .

The new letter of acceptance (LOA) verification process has been a success. Since its launch on December 1, 2023, through April 1, 2024, IRCC has

received almost 162,000 LOAs for verification
confirmed nearly 142,000 LOAs as valid directly with designated learning institutions (DLIs)
identified almost 9,000 LOAs that didn’t match any LOA issued by a DLI or that the DLI had already cancelled before the foreign national applied for a study permit

Associated links

Statement: Minister Miller issues statement on international student allocations for provinces and territories
Notice: Update on public-private college partnership programs for international students
Notice: Additional information about International Student Program reforms
News release: Canada to stabilize growth and decrease number of new study permits issued
News release: Revised requirements to better protect international students
News release: Changes to International Student Program aim to protect students
Website: Work off campus as an international student

Aissa Diop Director of Communications Minister’s Office Immigration, Refugees and Citizenship Canada [email protected]

Media Relations Communications Sector Immigration, Refugees and Citizenship Canada 613-952-1650 [email protected]

Page details

IMAGES

phd extension request letter sample Doc Template
Extension to Thesis Submission Deadline
Scholarship Extension Form (Word 37KB)
phd extension letter sample
Request For Extension Letter
5 Ways to Write a Letter Asking for an Extension

VIDEO

PhD Cover Letter for Foreign Study
How to Apply to Research Degree Programme
The Best PhD-Level Resume & Cover Letter For Getting Through Today's AI Filtering
How to write an effective cover letter for PhD or Master's application?
Info for International Students Who Wish to Pursue a Degree
Integrated Ph.D. after cracking IIT JAM 2024 #iitjam #pgexam #phdentrance #biotechnology #jrf

COMMENTS

Sample Letter Requesting Extension of Time: Free & Effective
Understand the purpose and importance of a request for an extension of time. Free Templates: Utilize the provided templates to simplify the process. Learn the essential components of an extension request letter. Follow a step-by-step guide to write an effective letter. Gain tips on how to make your request more compelling and likely to be granted.
5 Ways to Write a Letter Asking for an Extension
3. Use a concise paragraph format. The body of your letter should be somewhere between 1-3 paragraphs. In many cases, you can open with 1-2 lines, explain your request in 2-4 lines, and conclude in 1-2 lines. If you need to expand to a full three paragraphs, simply separate the introduction, body, and conclusion.
Petition for an Extension
A petition for an extension of a Graduate student career beyond the established time limits consists of . formal letter of request to the Graduate Dean; completion plan; Letter. The letter will demonstrate that the student is in good standing. Good standing requirements. satisfactory GPA for graduation; formed supervisory committee
Application for Extension of Time for PhD
Sample letter requesting a time extension for Ph.D; Time extension request letter for PhD; Post navigation. Request Letter to College for Wifi Access - Sample Letter Requesting Wifi Connection . Request Letter to HR for Bonafide Certificate for Bank Account Opening. By letterskadmin.
Request for Extension of Time to Complete Degree
If you need more time to complete your master's or doctoral degree, you must fill out a Request for Time Extension form. Below are the step-by-step instructions. Complete a copy of the Request for Time Extension form for master's students or doctoral students. Include a detailed timeline determined by you and validated by signature and date ...
Reasons for requesting an extension
Poor time-management; Proximity to other assessments; Lack of awareness of dates or times of assessment submission; Failure, loss or theft of data, a computer or other equipment; Commitments to paid or voluntary employment. Where a student has good reason for requiring a coursework extension of more than seven calendar days, the student should ...
PDF Degree Extension Requests (Master's and Ph.D)
1. A letter from the student that includes their PID, requesting the extension. The letter should clarify the reason(s) for the extension and propose a request for a new degree completion date. 2. An endorsement from the Chair of the student's graduate advisory committee, affirming the viability of the plan proposed by the student.
PDF Extension of Ph.D. Eligibility
The procedures for requesting an extension are: 1. After conferring with his or her faculty advisor (or Dissertation Sponsor if at the Dissertation writing stage), the student shall write a letter addressed to the Office of Doctoral Studies. The letter should include precise information detailing the following three points: a.
Request for Time Extension
Select Next to sign the form electronically. After signing, the form will be forwarded to your Director of Graduate Studies for approval. If your Director of Graduate Studies endorses your request, they will send it to the Graduate School. This form is to be used by graduate students to request more time to complete a degree than that specified ...
Time Extension Request Letter: 4 Templates
Download Template : (pdf, docs, ODT, RTF, txt, HTML, Epub, Etc) Letter Template: 4. A contract's time extension clause has two functions. In the case of a delay, it gives a manufacturer more time to finish the job. It safeguards a customer's ability to demand liquidated damages in cases when a manufacturer has caused project delays.
Request an extension of your thesis submission date
PGR Extension of Thesis Submission Form [XLS 133KB] Criteria: You may request an extension of up to one year if your studies are being affected by circumstances beyond your control. Extensions can be granted in periods of whole months. Extensions may be permitted for a number of reasons, including illness, maternity/paternity/adoption leave ...
Sample Request Letter for Extension DocumentsHub.Com
Subject: Letter of request for extension for submission of thesis. Respected Graduate Studies office, I am writing this letter to request an extension in the deadline for submitting my Master thesis. The date for submission is Sep 19, 2023, but I still have some writing work pending and fear that I will not be able to complete it within the ...
Program Extension Request Graduate
Program Extension Request Graduate Request for Program Extension. Letter for graduate students. Print on appropriate UAF letterhead . Current date. To: Reija Shnoro, Student Immigration Advisor. From: Faculty Advisor's Name. Re: Request for Program Extension - Graduate Student.
Application for Extension
Application for Extension of Time for PhD - Sample Application for Requesting Extension of Time.In this video, you will find sample request letter for reques...
Graduate Program Admissions
On this page we'll guide you through the admissions steps, including: Requirements you must meet to be eligible for enrolling in courses toward the degree. Courses you must take in order to apply for admission. Materials you should have ready for when your application window opens. How and when to submit your application.
Request for Extension of Time to Complete Degree
If you need more time to complete your master's or doctoral degree, you must fill out a Request for Time Extension form. Below are the step-by-step instructions. Complete a copy of the Request for Time Extension form for master's students and doctoral student's. Include a detailed timeline determined by you and validated by signature and date ...
PDF Ph. D. APPLICATION FOR EXTENTION OF REGISTRATION AS A STUDENT FOR
ph. d. application for extention of registration as a student for degree of ph. d. to, date:……………… the registrar,
PDF GURU NANAK DEV UNIVERSITY, AMRITSAR (Ph.D. Extension Form)
Signature of the Candidate Recommended. (Signature of the Supervisor) Signature of the Head of Department (with office stamp) Encl: 1. Copy of Registration Letter. 2. Extension Letters (If availed). Author.
Scholarship Extension Letter
How to write a letter to request for a scholarship extension? Request for scholarship extension. Outline your plan and explain why you need to extend the scholarship. Be persuasive. Talk about your exceptional grades and performance. Explain your financial situation. Explain how the scholarship will help you. Get Paid to share content with others!
Application for Extension of period for submission of Ph.D. Thesis
Application for Cancellation of Ph.D. Registration. Application for Change of Title of Thesis. Application for Extension of period for submission of Ph.D. Thesis. Application for grievance regarding delay in fixing Viva-Voce examination.
PDF Extension: Letter Template
Letter of support for scholarship extension request - [name of scholar] To whom it may concern, As the chair of the supervisory panel for Sir Roland Wilson (SRW) PhD scholarship holder [scholar's name], I am writing to support their request for an extension to their scholarship period until [insert date].
Extension of candidature
What is extension of candidature? If you are not able to submit your thesis by your expected thesis submission date, you may be eligible to extend your candidature up to the maximum course duration: 4 years (8 years part time) for a PhD or doctoral degree. 2 years (4 years part time) for a masters by research degree.
UF/IFAS Extension Nassau County
Letter from the Director Dear Nassau County Residents, April celebrated National Volunteer Month. Extension offices across the country are dependent upon our volunteers. Volunteers allow extension offices to expand their outreach by bringing science-based recommendations into our community by supporting the county extension agents. Our volunteers primarily include 4-H Youth Development, Master ...
Canada to introduce new rules around off-campus work hours for
The new letter of acceptance (LOA) verification process has been a success. Since its launch on December 1, 2023, through April 1, 2024, IRCC has. received almost 162,000 LOAs for verification; confirmed nearly 142,000 LOAs as valid directly with designated learning institutions (DLIs)

Sample Letter Requesting Extension of Time: Free & Effective

Understanding the Need for an Extension

Essential Components of an Extension Request Letter

Step-by-Step Guide to Writing Your Letter

Step 2: State Your Purpose

Step 3: Explain Your Reason

Step 4: Provide a New Timeline

Step 5: Acknowledge the Impact

Step 6: Close Formally

Sample Letter Requesting Extension of Time

Trending Now: Find Out Why!

Tips for a Successful Extension Request

Related Posts

Template: Letter Requesting Extension Of Time

Frequently Asked Questions (FAQs)

Q: What Should I Include in a Letter Requesting an Extension of Time?

Q: How Do I Politely Ask for More Time on a Deadline?

Related Articles

Leave a Comment Cancel Reply

How to Write a Letter Asking for an Extension

Sample Letters

Sample Emails

Following Formal Letter Writing Conventions

Crafting the Content of the Letter

Sending the Letter to the Recipient

Expert Q&A

You Might Also Like

About This Article

Reader Success Stories

Did this article help you?

Featured Articles

Trending Articles

Watch Articles

The Graduate School

Good standing requirements

Completion Plan

Extension Limits

How to Submit the Petition

Application for Extension of Time for PhD – Sample Application for Requesting Extension of Time

By letterskadmin

Salary Increment Request Letter – Sample Request Letter for Salary Increment

Request Email for Sick Leave – How to write an Sick Leave Email

School of Social and Political Science

Unsuitable reasons

Time Extension Request Letter: 4 Templates

What to Write in a Time Extension Request Letter

Tips for Writing a Time Extension Request Letter

Time Extension Permission Letter

Sample Letter Requesting Extension of Time

Similar Posts:

Leave a Comment

Academic Registry and Council Secretariat

The main changes made are:

Application process

Immigration permission

UKRI Research Council funded students

Writing-up status

DocumentsHub.Com

Sample Letter Requesting Extension of Time

Requesting a Deadline Extension

Request Letter to Extend Date

Sample Request Letter for Extension

Sample Deadline Extension Appeal Letter

Sample Letter for Extension

Leave a Reply Cancel reply

Documents Hub Consultants

Graduate Program Admissions

Admissions Process

1. Check Your Eligibility to Enroll in Courses Toward the Degree

Additional Eligibility Requirements For:

2. Complete Degree Courses for Admission

Course Expiration Policy for Admission

3. Gather Your Supplementary Materials

Additional Materials Needed for Certain Programs

4. Submit Your Application

How We Review Applications

Harvard Division of Continuing Education

Toulouse Graduate School®

Tour Our Campus

International