masters thesis evaluation

Instructions for the Thesis

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• Ideation, Selection, and Approval of Your Topic
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Bachelor's thesis

Your thesis will be evaluated on a numerical scale of 1-5. The evaluation is based on several criteria, such as the choice of topic and novelty of the work, its usefulness and objectives, theoretical foundation, implementation, reporting and analysis of results, conclusions, reflections, process, and written presentation. These criteria are considered during the evaluation to assess the nature of the thesis. Your grade is determined by the overall assessment of these aspects, reflecting the quality of the entire process.

Your thesis can be evaluated once your supervising teacher grants permission for publication. The evaluation is conducted by the supervising teacher, who also considers the views of the possible commissioning party regarding the quality and practical applicability of the work. If the supervising teacher proposes a grade of 1 (satisfactory) or 5 (excellent), a second examiner is required.

In an excellent (5) thesis, the topic contributes to the development of the professional field and is relevant in that context. The theory and practical implementation of the research or project form a clear, logical, and high-quality entity. An excellent thesis also addresses the reliability of the work and its results (reliability requirement) as well as the suitability of the methods used (validity requirement). In an excellent research-oriented thesis, qualitative and/or quantitative research methods are applied skilfully, considering qualitative and/or statistical assessment. In an excellent project or project-type work, commendable expertise is demonstrated, and the methods and results used are evaluated. The references are of high academic quality, demonstrating the student's extensive understanding of the topic.

Master’s thesis:

An approved Master's thesis in a UAS (University of Applied Sciences) is evaluated on a scale of 1-5. The evaluation considers the topic selection, management of the research or project process, theoretical background, implementation, results, and reporting. The assessment criteria for a Master's degree in a UAS are based on the criteria of EQF level 7. In an excellent (5) thesis, the topic contributes to the development of the professional field and is relevant to it. The theory and practical implementation of the research or project form a clear, logical, and high-quality entity. An excellent thesis also addresses the reliability of the work and its results (reliability requirement) and the suitability of the methods used (validity requirement). If the supervising teacher proposes a grade of 5 (excellent) or 1 (weak) for the thesis, a second examiner is required.

You can find the thesis assessment criteria used at Vaasa University of Applied Sciences here:

• Thesis Assessment Criteria at VAMK, University of Applied Sciences
• Thesis Assesment Criteria for Master’s Thesis 
• << Previous: Instructions for the Final Stage of Master’s Thesis
• Next: Stages of Information Searching >>
• Last Updated: Sep 9, 2024 9:56 AM
• URL: https://vamk.libguides.com/instructions_thesis

• Thesis Research

A Sample; M. Sc. Thesis Evaluation Report

• February 2019
• Report number: 001-10--02-2019
• Affiliation: University of Tripoli

• University of Tripoli

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Submission of thesis for written evaluation

Steps for submitting a thesis for written evaluation.

Each term there is a deadline for submitting the thesis for written evaluation and receiving a financial credit or not having to register for the next term Please consult the   Academic Dates and Deadline page.

Prior to submitting your thesis for written evaluation, you must:

• Be registered for the term during which the thesis is submitted for written evaluation;
• Have fulfilled all other requirements of your program;
• Have submitted the list of examiners; and
• Have obtained approval from your thesis supervisor.

If you are in a cotutelle arrangement, you must review your cotutelle agreement for the procedures to follow in order to meet the requirements of both institutions.

Selection of examiners arrow_drop_down

The thesis supervisor, in consultation with you, proposes examiners to form the thesis jury.

You must ensure that the List of Examiners for the Evaluation of the Thesis form has been completed and submitted using a Service Request in your uoZone account. The list must be submitted at least one month before you submit your thesis for   written evaluation. Any delay in the submission of this form may delay the entire evaluation and defence process.

These delays may have financial consequences since the submission of the thesis for written evaluation can only be accepted if the list of examiners has been submitted and approved.

• Form - List of examiners for the evaluation of the thesis (PDF)

Selection of external examiners for a doctoral thesis arrow_drop_down

A doctoral thesis must also be reviewed by an external examiner in addition to the internal examiners. The proposed external examiner should be at arm’s length from the doctoral candidate, from the research project and the thesis supervisor(s). The external examiner must be able to evaluate the thesis without any conflict of interest or reasonable apprehension of bias. 

To enable the faculty to check that external examiners have appropriate expertise and to validate that they are not in conflict of interest, a curriculum vitae must be provided for each proposed examiner. The curriculum vitae should include the rank, supervisions and a list of publications.

In signing the form with the names of the proposed examiners, the chair of the academic unit or delegate is indicating that, to the best of his or her knowledge, no conflict of interest or reasonable apprehension of bias exists.

To see examples of conflict of interest, you can refer to article  C.7.7.4.2 of the thesis regulation.

Submission for written evaluation of the thesis arrow_drop_down

When submitting a thesis for written evaluation, you must be enrolled.

It is important that you submit the thesis final draft to your thesis supervisor sufficiently early in the term. By doing so, your supervisor can read it, provide feedback and deliver it to you in a timely manner. Consequently, you can then make the latest revisions or corrections and submit your thesis for written evaluation, after having obtained approval from your supervisor that the thesis is ready for the written evaluation.

Thesis submission method arrow_drop_down

You must submit an electronic copy of your thesis in the Candidate Center accessible through  uoZone .

Once the thesis has been submitted to the Candidate Center for evaluation, you may receive a financial credit. For specific deadlines and the credits available, please refer to the Important academic dates and deadlines calendar .

Approval by the thesis supervisor arrow_drop_down

For the thesis to be sent to the examiners, the thesis supervisor must confirm that she or he has reviewed the thesis and that it is suitable to be submitted to the jury for written evaluation. The thesis supervisor will approve the submission of the thesis for written evaluation via the uoCampus portal.

It the thesis supervisor is not convinced that the thesis meets the standards of the discipline and the program of study, she or he may ask you to further develop your work.

You can find out your status during this process, through your uoZone account.

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• Dissertation

Prize-Winning Thesis and Dissertation Examples

Published on September 9, 2022 by Tegan George . Revised on July 18, 2023.

It can be difficult to know where to start when writing your thesis or dissertation . One way to come up with some ideas or maybe even combat writer’s block is to check out previous work done by other students on a similar thesis or dissertation topic to yours.

This article collects a list of undergraduate, master’s, and PhD theses and dissertations that have won prizes for their high-quality research.

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Table of contents

Award-winning undergraduate theses, award-winning master’s theses, award-winning ph.d. dissertations, other interesting articles.

University : University of Pennsylvania Faculty : History Author : Suchait Kahlon Award : 2021 Hilary Conroy Prize for Best Honors Thesis in World History Title : “Abolition, Africans, and Abstraction: the Influence of the “Noble Savage” on British and French Antislavery Thought, 1787-1807”

University : Columbia University Faculty : History Author : Julien Saint Reiman Award : 2018 Charles A. Beard Senior Thesis Prize Title : “A Starving Man Helping Another Starving Man”: UNRRA, India, and the Genesis of Global Relief, 1943-1947

University: University College London Faculty: Geography Author: Anna Knowles-Smith Award:  2017 Royal Geographical Society Undergraduate Dissertation Prize Title:  Refugees and theatre: an exploration of the basis of self-representation

University: University of Washington Faculty:  Computer Science & Engineering Author: Nick J. Martindell Award: 2014 Best Senior Thesis Award Title:  DCDN: Distributed content delivery for the modern web

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University:  University of Edinburgh Faculty:  Informatics Author:  Christopher Sipola Award:  2018 Social Responsibility & Sustainability Dissertation Prize Title:  Summarizing electricity usage with a neural network

University:  University of Ottawa Faculty:  Education Author:  Matthew Brillinger Award:  2017 Commission on Graduate Studies in the Humanities Prize Title:  Educational Park Planning in Berkeley, California, 1965-1968

University:  University of Ottawa Faculty: Social Sciences Author:  Heather Martin Award:  2015 Joseph De Koninck Prize Title:  An Analysis of Sexual Assault Support Services for Women who have a Developmental Disability

University : University of Ottawa Faculty : Physics Author : Guillaume Thekkadath Award : 2017 Commission on Graduate Studies in the Sciences Prize Title : Joint measurements of complementary properties of quantum systems

University:  London School of Economics Faculty: International Development Author: Lajos Kossuth Award:  2016 Winner of the Prize for Best Overall Performance Title:  Shiny Happy People: A study of the effects income relative to a reference group exerts on life satisfaction

University : Stanford University Faculty : English Author : Nathan Wainstein Award : 2021 Alden Prize Title : “Unformed Art: Bad Writing in the Modernist Novel”

University : University of Massachusetts at Amherst Faculty : Molecular and Cellular Biology Author : Nils Pilotte Award : 2021 Byron Prize for Best Ph.D. Dissertation Title : “Improved Molecular Diagnostics for Soil-Transmitted Molecular Diagnostics for Soil-Transmitted Helminths”

University:  Utrecht University Faculty:  Linguistics Author:  Hans Rutger Bosker Award: 2014 AVT/Anéla Dissertation Prize Title:  The processing and evaluation of fluency in native and non-native speech

University: California Institute of Technology Faculty: Physics Author: Michael P. Mendenhall Award: 2015 Dissertation Award in Nuclear Physics Title: Measurement of the neutron beta decay asymmetry using ultracold neutrons

University:  Stanford University Faculty: Management Science and Engineering Author:  Shayan O. Gharan Award:  Doctoral Dissertation Award 2013 Title:   New Rounding Techniques for the Design and Analysis of Approximation Algorithms

University: University of Minnesota Faculty: Chemical Engineering Author: Eric A. Vandre Award:  2014 Andreas Acrivos Dissertation Award in Fluid Dynamics Title: Onset of Dynamics Wetting Failure: The Mechanics of High-speed Fluid Displacement

University: Erasmus University Rotterdam Faculty: Marketing Author: Ezgi Akpinar Award: McKinsey Marketing Dissertation Award 2014 Title: Consumer Information Sharing: Understanding Psychological Drivers of Social Transmission

University: University of Washington Faculty: Computer Science & Engineering Author: Keith N. Snavely Award:  2009 Doctoral Dissertation Award Title: Scene Reconstruction and Visualization from Internet Photo Collections

University:  University of Ottawa Faculty:  Social Work Author:  Susannah Taylor Award: 2018 Joseph De Koninck Prize Title:  Effacing and Obscuring Autonomy: the Effects of Structural Violence on the Transition to Adulthood of Street Involved Youth

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Rules for evaluating a Master's thesis

The  Academic Regulations  (in French only) set out the general framework for evaluating Master's or Doctoral theses and mandate the dean of the Faculty of Graduate and Postdoctoral Studies (FESP) to establish and publicize the rules, standards, and procedures.

Body responsible for evaluation

FESP is responsible for the evaluation process; the dean has the authority to make the final decision in the event of a dispute. In order to guarantee the evaluation committee is independent, neutral, and objective, FESP coordinates all steps in the evaluation process.

• It officially appoints the Master's thesis examiners.
• It ensures that you, your program director, and your evaluation committee receive all required information (neither you nor your research supervisor have any contact with the examiners during the evaluation process).
• It transmits the approved version of the initial submission to the members of the committee.

FESP makes certain that the examiners have enough time to review the Master's thesis while also ensuring that you receive your evaluation in a timely manner for the pursuit of your studies or career goals.

Evaluation committee

An evaluation committee consists of ex-officio examiners (research supervisor and co-supervisor) and designated examiners selected on the basis of their expertise in the field to provide an outside perspective on your work. Master's thesis evaluation committees have a minimum of three members.

In cases where the research supervisor is also the program director, the vice dean of studies at the faculty in question assumes program director duties for the purposes of the Master's thesis.

If you have a co-supervisor, FESP recommends the appointment of a fourth examiner.

If there is a preliminary review, the reviewer is usually, but not necessarily, a member of the evaluation committee.

Examiner appointments are subject to the following conditions:

• Potential candidates must hold a master’s degree in the relevant field (or a related field).
• The potential candidate must have  no actual or potential conflict of interest  with you that could interfere with their evaluation.

The committee must include an examiner who is in a position to provide an outside perspective on yourMaster's thesis and has not participated or collaborated actively in your work (e.g., by having contributed to a paper included in the Master's thesis).

Approval for initial submission

The initial Master's thesis submission requires three additional approvals:

• The program director must certify that your file is complete and valid so that you can obtain your diploma once the evaluation process is complete.
• The supervisor has 4 weeks to approve the Master's thesis for submission or request corrections.
• FESP must confirm that the format of the document meets presentation and publication standards.

Individual report

Each examiner evaluates the Master's thesis independently, without consulting or discussing with the other committee members.

Review times vary depending on the evaluation start date:

• An additional delay is added from November 22, due to the Holiday season.
• Summer period: 8 weeks (May 15 to August 15)

Please note: An additional two weeks is added for  Master's theses  exceeding 500 pages, regardless of the time of the year.

Each examiner writes an evaluation report and grades the Master's thesis as follows:

• Final submission is recommended.  

Unacceptable

• If the examiner feels that you have the necessary abilities, you are invited to submit a new version of the Master's thesis for a second initial submission and a second evaluation by the same committee.
• The examiner recommends that the Master's thesis be rejected.

The examiner’s decision is considered final once their report is submitted to FESP. The report remains confidential until the committee’s decision is rendered and communicated to you.

Committee decision

Individual evaluations are compiled to determine whether the Master's thesis is accepted (invitation to proceed with final submission), returned to you for major revisions, or rejected.

Master's thesis is accepted

• FESP transmits the committee’s decision, forwards the examiners’ evaluation reports, and invites you to proceed with the final submission.
• You have 8 weeks to make final corrections to the document under the supervision of your supervisor.
• The research supervisor approves your Master's thesis for final submission.
• FESP issues final approval so that the master’s degree can be awarded.
• Master's theses that receive a unanimous grade of “excellent” (or “excellent” from three examiners and “very good” from the other examiners), are entered on the FESP Honour List.

The Master's thesis   is unacceptable in its current state, but the committee will allow you to submit a new version.

• The committee meets to determine requirements for the new version, which will undergo a second evaluation.
• Each of the requirements must be agreed to by at least two examiners.
• FESP informs you of the committee’s decision and forwards the examiners’ evaluation reports as well as the committee report, which gives a deadline, the list of corrections requested, and the name of the person responsible for supervising them.

If you don’t submit a new version of the Master's thesis by the committee’s deadline, a “fail” grade will be entered in your file.  

Master's thesis is rejected

• The evaluation committee may meet, if one of the examiners so requests, before FESP informs you of your result.
• FESP transmits the committee’s decision, forwards the examiners’ evaluation reports, and informs you that you have a right of appeal if you can show circumstances or make arguments that invalidate the evaluation process. The final decision of the committee cannot, in itself, be appealed (Academic Regulations 4.47).
• If you don’t exercise your right to appeal within 10 days, a “fail” grade will be entered in your file. 

In the event of a discrepancy between the French and English texts, the French version prevails.

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• Masters Thesis Standards

Successfully defending a thesis requires that the student has obtained sufficient data to make a significant contribution to a research paper that could be published in a peer-reviewed journal. Such contribution could consist of one or more of the following:

• The student produces at least one figure or a table that could be included in a peer-reviewed research paper.
• The student's work lays a significant foundation for further research (for example, the student conducted a genetic screen).
• The student develops a new technique or improves an existing method, producing a significant, applicable technical advance.

Thesis Assessment Criteria

The Master’s Thesis should contain the following components. Please be sure that the thesis addresses each of the bullet points within. The thesis may address more points than listed below. The following general criteria should be applied when assessing the overall quality of a Master’s thesis:

• Does the student briefly and clearly state the focus of the described research, experimental design and methods of data collection?
• Does the abstract provide a summary of the most important findings and conclusion?

Introduction

• Does the student provide the background information for understanding the problem, its significance, and how it fits in biology at large?
• Does the student support the background information, ideas, and hypotheses with citations of the appropriate scientific sources?
• Does the student identify the gap of knowledge and clearly state the questions being answered/hypotheses being tested?

Materials & Methods

• Are the experimental or analytical/modeling approaches appropriate to tackle the specific biological question?
• Are the methodologies described in sufficient detail for another researcher to be able to repeat the experiments?
• Are the experiments clearly described, and their results presented in the appropriate visual formats (graphs, tables)?
• Are the figures and tables of sufficiently high quality and well labeled? Are figure legends concise and informative? Are the figures and tables appropriately referred to and described in the text of the thesis?
• Were the appropriate control experiments carried out?
• Were the appropriate statistical analyses employed?
• Are the interpretations of the experiments supported by the data?
• Are the data collected adequate for the solution of the problem?
• Has the student obtained sufficient data to make a significant contribution to a research paper that could be published in a peer-reviewed journal?
• Does the discussion provide a thoughtful summary of the data and draw the appropriate conclusions?
• Does the student discuss whether the questions posed at the beginning of the study have been answered, and address the adequacy of the obtained data in answering these questions?
• Are there any discrepancies/unexpected results and, if such were encountered, addressed?
• Does the student discuss how her/his findings contribute to our understanding of the area of study?
• Does the student cite relevant literature sources?
• Does the student identify questions that remain unanswered and suggest possible follow-up directions?
• Does the student use a sufficient number of primary and secondary, peer-reviewed literature sources?
• Are all citations in a uniform, accepted reference format?

Updated Thesis and Graduation Requirements

The following includes updated requirements for Biology Master's students in light of the COVID-19 pandemic.

Changes to the original requirements are italicized.

The research requirements of the program can be accomplished either as bench- or field-based research, data analysis, a literature-based research, or co-writing a research proposal with the PI. Students must complete at least 24 units of research over a two years period that includes both the BS and the MS parts of the program (BISP193/196/199 and BGGN 271). This research needs to span six consecutive quarters, with at least three quarters at the graduate level. The student's faculty advisor will determine the need for modifications in the original research plan and the specific way in which a student will complete his or her research requirements (e.g., decrease in bench research and increase in data analysis or literature research).

The total number of units students must take in their graduate year is 36, including research (BGGN 271). The number of coursework units (not BGGN 271 course) should be no less than 12, but can be increased, as long as the total number of research units (BISP193/196/199 and BGGN 271) is no less than 24. The course of study must be approved by the faculty advisor.

Thesis preparation and defense

In addition to completing the required coursework, students will write and defend their thesis. In lieu of completing their experiments and obtaining sufficient data to make a significant contribution to a research paper, students can provide a more extensive literature review in the Introduction section of the thesis or a more extensive and detailed proposal of future experiments in the Discussion section of the thesis. The student's faculty advisor, in consultation with the student's thesis committee, will determine the appropriate way for the student to complete his or her thesis if the completion of experiments is not feasible.

Questions? Current UCSD students: Please submit your questions via the VAC . An advisor will respond in 1-3 business days. Drop-in Advising times are posted on the Advising Calendar .

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Master’s and licentiate programmes include a written thesis with a scope of 30 credits, with the exception of dentistry and veterinary medicine, where the scope of the thesis is 20 credits. The procedures and instructions for examining and grading a thesis included in a master’s degree vary from one degree programme to another. 

Degree programme-specific instructions can be seen by selecting the degree programme in the menu above. 

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Master’s and licentiate theses.

A master’s degree includes a written master’s thesis worth 30 credits. In licentiate programmes, the licentiate thesis in veterinary medicine and the advanced studies theses in dentistry and medicine are worth 20 credits.

Theses are graded on a scale from 0 to 5. The grade awarded for a master’s thesis is taken into account when calculating the overall grade for advanced studies. The assessment is conducted in Finnish, Swedish or English.

Master’s theses, licentiate theses and advanced studies theses are examined by two examiners as specified by the faculty council. Different faculties and degree programmes have different appointment procedures and requirements for the examiners; please check the guidelines for each degree programme separately.

A master’s thesis must demonstrate the student’s ability for scientific thinking, knowledge of the subject matter, grasp of research methods and academic writing skills. More detailed provisions and instructions for writing a master’s thesis are provided in the curricula of the degree programmes. Theses must always include a summary. In many degree programmes, the summary is examined as a maturity test proving the student’s proficiency in the language of their secondary education. The examination and grading of the thesis must focus on the part of the work completed by the student independently even if the thesis is part of a wider research project or team effort.  

Please read also the instructions on the public availability, publishing and archiving of a thesis .

Instructions for grading a master’s thesis

The faculty council issues regulations on the grading procedure. When you are grading a master’s thesis, you can make use of the degree programme-specific assessment matrix and, if necessary, read more on the instructions prepared for assessing the structure and content of a thesis. The different parts of a master’s thesis are graded numerically and, if necessary, verbally. Many degree programmes accept the maturity test as a summary of the master’s thesis. Assessment of the new theses is examiner specific. Each examiner must always edit the assessment form in E-thesis.

The University of Helsinki uses the Ouriginal  plagiarism detection system, which is used during the studies and when examining theses to support the students’ academic writing skills. The Ouriginal reports of theses under examination can be accessed by the examiners in E-thesis. The plagiarism detection system Ouriginal will be discontinued on 31 December 2024. The master's programmes that will still use the old E-thesis system in autumn 2024 will include Ouriginal as part of the assessment process. The new E-thesis, to be introduced on 1 August 2024, will no longer support Ouriginal.

Before the assessment, please check the degree programme-specific instructions for

• submission instructions and examination schedule
• the structure and content of the work (instructions provided for students)
• assessment criteria/assessment matrix

When examining a thesis:

• examine and assess the work with the help of the assessment matrix
• review the Ouriginal report in E-thesis (only the old E-thesis)
• approve the maturity test, if one has been completed

The assessment process may involve disagreements among the examiners or between the student and the examiners. Faculties and degree programmes have prepared instructions for how to proceed if disagreements arise.

Approving the thesis and registering the grade

The dean will decide on the approval and grading of theses required for second-cycle degrees. The faculty council issues regulations on the grading procedure. Once the thesis has been approved and graded, the grade will be registered by Student Services within one month. The student may not change their specialisation once a thesis included in their degree has been approved and graded.

It is not possible to try to improve the registered grade of a master’s degree.  If the student is not satisfied with the grade awarded to their work, they may submit an appeal for the examination of the thesis . Instructions for submitting an appeal can be found under  Instructions for Students .

Maturity tests for master’s degrees, marking maturity tests

A maturity test is a scholarly text related to the field of the student’s thesis, such as a part of the thesis or its abstract or another piece of written work defined in the curriculum of the degree programme.

Maturity tests demonstrate students’ familiarity with the field of their thesis.

Maturity tests are graded on a pass–fail basis. The person marking and approving a maturity test is usually a teacher in the degree programme (e.g., the thesis supervisor). The person approving a maturity test must be proficient in the language of the test.

If your degree programme uses the E-thesis system to assess theses, please provide information on the approval of a maturity test in the assessment form at the examination stage. Information on the approval of the test will be passed on, and the test will be recorded as completed in the student information system.

A maturity test is an independent study attainment, but it is recorded in the student information system as having a scope of 0 credits.

In what language do students complete their maturity test, and do they demonstrate their language skills through the test?

The language of a maturity test depends on whether the student completed one for their bachelor’s degree and on the language of their secondary education .

• If the language of the student’s secondary education was Finnish or Swedish and their bachelor’s degree included a maturity test taken in that language, the student can complete their maturity test at the master’s level in Finnish, Swedish, English or the language of their thesis. They no longer need to demonstrate their language skills through the maturity test, but rather must demonstrate their familiarity with their field of the thesis. In other words, the maturity test must be marked and approved only in terms of content.

If the language of the student’s secondary education was Finnish or Swedish, but their bachelor’s degree included no maturity test in that language (e.g., the student completed their bachelor’s degree outside Finland), the student must take a maturity test in the language of their secondary education. In doing so, they demonstrate both their language skills and their familiarity with the field of the thesis. In other words, the maturity test must be marked and approved in terms of both content and writing. This also applies to students in an English-language master’s programme and those completing an English-language degree in a multilingual master’s programme.

• If the language of the student’s secondary education was not Finnish or Swedish or if the student completed their secondary education in a country other than Finland and is studying in a Finnish- or Swedish-language master’s programme or in a multilingual master’s programme in Finnish or Swedish, the student can take a maturity test in Finnish, Swedish, English or the language of their thesis. In doing so, they demonstrate their familiarity with the field of the thesis. In other words, the maturity test must be marked and approved only in terms of content.
• If the language of the student’s secondary education was not Finnish or Swedish or if the student completed their secondary education outside Finland and is studying in an English-language master’s programme or in a multilingual master’s programme in English, the student must take a maturity test in English. In doing so, they demonstrate their familiarity with the field of the thesis. In other words, the maturity test must be marked and approved only in terms of content.
• Instructions for students
• Notifications for students

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Dissertations/Theses

Submitting theses and dissertations at wsu.

As a public land-grant institution, Washington State University values the free publication of its research outputs. As such, the university requires graduate students to make electronic copies of their completed theses and dissertations (ETDs) available to the general public.

Graduate students at WSU submit their theses and dissertations to ProQuest, where they are indexed and made accessible via ProQuest’s Dissertations and Theses database. These documents are also made available through the Research Exchange and are permanently stored by the WSU Libraries.

ProQuest Submission Process

To get started, click on  Upload Your Thesis/Dissertation . You will need to create an account in the ProQuest ETD Administrator system. The following overview may be useful for understanding licensing options, embargoes, and copyright in relation to the thesis/dissertation submission process. Submitting your thesis or dissertation to ProQuest is free for graduate students; however, anyone selecting optional services from ProQuest must complete payment when uploading their thesis/dissertation draft.

Licensing Options

When submitting to ProQuest, graduate students can choose between two licensing options:

• What is the licensing arrangement?  Students grant ProQuest a non-exclusive license to publish abstracts and distribute theses/dissertations through the ProQuest Dissertations and Theses database, where the general public can access them for a fee.
• Where will the dissertation be distributed?  ProQuest’s Dissertations and Theses database.
• What about copyright?  Student retains their copyright.
• What about royalties?  Should ProQuest sell the student’s dissertation, they will pay the student royalties.
• What about cost?  This option is free to WSU students.
• What is the licensing arrangement?  Students grant ProQuest a non-exclusive license to publish abstracts and dissertations through ProQuest Dissertations and Theses Open, where the general public can access them for free.
• Where will the dissertation be distributed?  ProQuest’s Dissertations and Theses Open.
• What about royalties?  ProQuest will not pay royalties for open-access dissertations.
• What about cost?  This option costs $95. To be clear, WSU Libraries also makes dissertations openly accessible via Research Exchange at no charge to the student.

You can find a summary of these two options in  this document (PDF) .

Copyright and Embargoes

Students will be presented with the following two additional decisions when submitting their thesis/dissertation:

• Copyright registration:  Per U.S. copyright law, students automatically own copyright to the ETDs that they create. However, registering the thesis or dissertation with the U.S. Copyright Office can provide advantages, such as the ability to sue for  damages  in case of infringement back to the date when registration occurred. Note that authors may register themselves for $35 at the  U.S. Copyright Office  website, or for $55 through ProQuest.
• You require time to submit for publication a manuscript based on your thesis or dissertation.
• You plan to publish all or part of your ETD with a publisher that considers public release of the thesis/dissertation to be “prior publication” and specifically requests delayed or restricted access to the ETD.
• You require time to seek a patent on a process or device that emerged from your thesis or dissertation.
• You received research funding from a commercial company that has requested a delay in access to your thesis or dissertation.
• Your thesis or dissertation describes a process or idea that if developed could be financially lucrative to you and/or the university.

Embargoes may be requested for six months, one year, or two years when uploading the initial draft of your ETD. Keep in mind that you must indicate your embargo period for ProQuest as well as the Institutional Repository (WSU Libraries and Research Exchange). These selections should match.

Accessibility

As you prepare your thesis/dissertation, please be sure to follow best practices for accessibility. Document accessibility is important so that people who rely on assistive technology can also read and engage with your work. Find more information at the following:

• Document Accessibility Guide  (WSU Libraries)
• Creating Accessible Word Documents  (WSU Web Communication)
• Creating Accessible PDFs from Microsoft Word  (University of Washington)

Next Steps: The Publication Timeline

After submitting your thesis or dissertation to ProQuest, you will be prompted to make any necessary corrections by the Graduate School. Approximately 45 days after commencement, the Graduate School strives to complete reviews of all ETDs. ProQuest sends the approved documents to the WSU Libraries to be made available via Research Exchange.

Research Exchange  is a digital repository that preserves research materials produced by faculty and students at WSU. The repository provides free access to ETDs; however, should you request an embargo, your thesis or dissertation will not appear in Research Exchange until the embargo period has elapsed.

Access to ETDs is also provided through  Search It . Both the WSU Libraries and Graduate School work to make your dissertation available in as timely a fashion as possible; however, this process often takes several months. Should you have questions about the publication timeline for your dissertation, please contact us at one of the the email addresses below.

For help with files other than pdfs or with pdfs that have other embedded formats, please contact Jerry Becker, 509-335-2012,  [email protected] . For assistance with Research Exchange, please contact Talea Anderson, 509-335-2266,  [email protected] . Please address questions about embargoes and submission policies to the WSU Graduate School, 509-335-6424,  [email protected] .