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Hardware, Software & Operating System
2nd - 3rd  , preschool alphabet rhymes vocab, operating systems, file management, windows basics, video games, 31.4k plays, 8th - 11th  .
8th - 9th grade
15 questions
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If I cut and paste a file from the downloads to the desktop, the file will stay in both places.
If I delete a file from the desktop, is it permanently deleted?
Yes, it is gone forever
No, it goes to the recycle bin which empties it
No, it goes to the recycle bin and you have to empty the recycle bin
If you put a file in the recycle bin, can you retrieve it?
No, it is deleted forever
Yes, as long as the recycle bin hasn't been emptied
Yes, it stays in the recycle bin forever
Which software has the following icon?
Microsoft Word
Microsoft PowerPoint
Google Docs
If I download a file from Google Drive, where does it go?
Would you use cut or copy to move a file or folder?
Would you use cut or copy to duplicate a file or folder somewhere else?
Microsoft Excel
What is Microsoft Excel used for?
Making documents
Presentations
Spreadsheets
If I work on a document in Microsoft Word, it saves automatically in Google Drive.
What is the difference between a file and a folder?
A folder is a document and a file where the documents are stored
A folder is where the documents are stored and a file is a document
Which is the biggest file size?
Which is the smallest file size?
What software does this icon belong to?
If you "drag and drop", what does it mean?
To copy a file from the computer to Google Drive
To cut and paste a file from the computer to Google Drive
To delete a file from the computer
To delete a file from the Google Drive
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File Management Tools Quiz
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Questions and Answers
What is the purpose of a file path or file specification.
- To specify the type of file extension
- To organize files within folders
- To determine the size and date of the file
- To indicate the location of a file on a storage device (correct)
What is the function of a file extension or filename extension?
- Specifies the file's creation date
- Organizes files within a folder
- Determines the file's security settings
- Describes file contents (correct)
What does the Save As command allow the user to do?
- Rename the file without changing its location
- Automatically save a file in the default location
- Create a new file extension
- Select a name and location to save a file (correct)
What is the purpose of nested or subfolders in a file system?
<p>To add further organization to file system</p> Signup and view all the answers
What is the function of a library in file management?
<p>Contains links to similar files stored on various devices</p> Signup and view all the answers
What is the purpose of the Folder Options dialog box?
<p>To view or change a folder's options</p> Signup and view all the answers
What is the function of the Save As command?
<p>Allows the user to select a name and location for the file being saved</p> Signup and view all the answers
What is the purpose of the File path or file specification?
<p>To specify the location of a file on a storage device</p> Signup and view all the answers
What is the function of the Library in file management?
What is the purpose of the nested or subfolders in a file system.
<p>Created to add further organization to the file system</p> Signup and view all the answers
Study Notes
File management basics.
- A file path or file specification is a string of characters that defines the location of a file in a file system, including the drive, directory, subdirectories, and filename.
File Extensions and Naming
- A file extension or filename extension is a suffix at the end of a filename that indicates the file type and format.
Saving Files
- The Save As command allows the user to specify a file name, location, and format for saving a file.
Organizing Files
- Nested or subfolders in a file system are used to organize and categorize files in a hierarchical structure, making it easier to locate and manage files.
File Management Tools
- A library in file management is a collection of files and folders that are grouped together based on their content or purpose, making it easier to access and manage related files.
File System Configuration
- The Folder Options dialog box is used to customize the file system, including settings for file and folder views, search options, and file type associations.
Saving and Retrieving Files
- The Save As command enables users to save a file with a new name, location, or format, while also allowing them to retrieve previously saved files.
- The file path or file specification is used to locate and retrieve files in a file system.
- The Library in file management provides a centralized location for accessing and managing related files.
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Description
Test your knowledge of file management tools with this quiz. Explore concepts such as file creation, deletion, renaming, and organization within folders. Delve into file paths, specifications, and the use of libraries in Windows.
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Unit 3. Basic file management and word processing
Topic B: Basic file management
Click play on the following audio player to listen along as you read this section.
Folder and File
- A folder can also contain additional folders (known as subfolders).
- A folder has a name and is represented by an icon.
File – a storage unit on a computer that stores information, data, etc. (such as a document, an image, etc.).
- Folders contain files
- Files have names and are represented by various icons
Filename – a unique name given to a file to identify it. A filename can contain letters, symbols, numbers, spaces, etc.
Right-click to create a new folder (Windows 10)
- Go to the location where you want to create the folder (Desktop, Documents, or anywhere on your computer).
- Right-click on a blank space (don’t right-click on an existing item in the folder).
- Click or hover over New .
- Click Folder .
- Type a name for the new folder and press Enter (on the keyboard).
Ribbon – a group of buttons and icons (tabs) at the top of the window that allows users to access the commands that they need to complete a task.
Create a new folder from the ribbon menu (Windows 10)
- Go to the location where you want to create the folder (e.g., Documents).
- Click Home .
- Click New folder .
Basic File Management Skills
Basic file management refers to a way to name, save, backup, organize files/folders and keep track of files on a computer.
Some file management tips
- Create folders/subfolders to organize files.
- Save your work frequently in folders/subfolders (organize by category).
- Save your files on a backup disk regularly (back up your files).
- Give files and folders short, but meaningful names.
Save a file for the first time or save a file with a different name or location (Microsoft Word)
- Click the File tab in Microsoft Word.
- Click the Save As command.
- Choose a location on your computer (e.g., USB drive or hard disk drive) to save your file.
- Type a name for your document in the File Name box.
- Click the Save button.
Save an existing file in its current location (Microsoft Word)
- Click the File tab.
- Click the Save command.
- Or click the Save button icon.
Operate a Printer
Printer – a device that is usually connected to a computer in order to transfer the text and graphic information to paper.
Operate a printer
- Load paper in the paper tray if needed.
- Press the Power button to turn the printer on.
- Open the file you want to print.
- Click the Print command.
- Select the print options: Number of Copies , Print All pages , or Pages (e.g., from page 2 to page 5), etc.
- Click Print or Okay to start the printing process.
a virtual storage space used to store and organize computer files.
a storage unit on a computer that stores information, data, etc. (such as a document, an image, etc.).
a unique name given to a file to identify it.
a group of buttons and icons (tabs) at the top of the window that allows users to access the commands that they need to complete a task.
a way to name, save, backup, organize, and keep track of files and folders on a computer.
an output device linked to a computer that transfers the information (text, images, etc.) to paper.
Key Concepts of Computer Studies Copyright © 2020 by Meizhong Wang is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.
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Common Tasks:
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How to switch between views in Windows Explorer:
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| Finding Your Files - We have already taken a look at how to locate files if you know where they are. You could do this by clicking on the drive the file is stored in and drill your way down through the folder structure until you see the desired file in the right pane of the utility. This is what we did when we found the paper 1.docx file. But, suppose you don't remember where you saved your file? How would you go about finding it? You could randomly click on folders and sub-folders until you found what you were looking for, but there is a much easier way to search. In the upper right area of the Windows Explorer window, there is a "Search" box in which you can type a key word. The utility will search through the area you are currently viewing. You can choose to search the entire drive (as we have done in our example) or within a folder or group of sub-folders. After typing the keyword, simply press the enter key on the keyboard and the right-pane of the utility window will filter to return items that contain the keyword in either the filename, content or properties.
In our example, we typed the keyword "journal" into the Search box and the utility filtered the right pane to show only those folders and files that contain the word "journal". You will see from the search results that not only was our Journal folder returned, the individual Journal Word documents were displayed. Additionally, there were other files on the C:\ that happened to contain the word "Journal" that don't have anything to do with our classwork. It may be tempting to delete or move files that you don't recognize, but it is important that you don't do that. The files could be necessary to keep your computer functioning properly. Our screenshot provides one example of one of these types of files. The last file to be returned is named "journal.dll". This is a file that Microsoft needs to keep its programs running properly. | ||
| Opening a File - Windows Explorer can be used to open a file that is saved on your computer or other storage media. In order for a file to open, however, an application that can read the file must be installed on the computer. For example, if you have a file that is in Microsoft Word format (with a .docx file extension) the computer that you are attempting to open the file with must have either Microsoft Word or another program that can read Word files installed on it. You can typically tell if your computer has a program that is able to open a file by the way the icon looks in Windows Explorer. If Windows Explorer determines that the computer has a program that can open a particular file, the icon used to represent the file will show the program that will be used. If Windows Explorer cannot find a program with which to open a particular file, the icon is shown as a blank page. Additionally, it will also display the file extension of the file. If you determine that your computer has the software necessary to open a file, you simply need to double-click on it. Doing so will first start-up (launch) the program that is needed and then open the file within that program. If your computer does not have the software necessary to open a file, you will be prompted to search for compatible software. Doing so would typically require you to download or purchase the necessary program and install it on your computer. | ||
| We can tell from the screenshot that the "Assignment2" file is a Microsoft Word document, the "Data and Charts for Assignment 2" file is an Excel spreadsheet and the "Project Plan.mpp" file is not associated with any program that is installed on the computer. In this case, the file is a Microsoft Project file (you wouldn't necessarily know this and in order to be able to work with the file, a program called Microsoft Project would need to be installed on the computer. To open a file, for example, the "Data and Charts for Assignment 2" spreadsheet you would double click on the icon. This will first launch Microsoft Excel and then open the spreadsheet. | ||
| Copying a File (or Folder)- It is often necessary to make a copy of a file or folder for backup purposes, sharing or portability. This task can easily be accomplished using Windows Explorer. The process of copying will leave the original file (or folder) intact, in its current location and create a duplicate in a new location. The duplicate is created when the copy is pasted resulting in two files (or folders) that typically exist in different locations. Below are the steps you would use to copy and paste in Windows Explorer. In the example, we will be copying our "June 2013 Journal" file from the hard drive of the computer (C:\ drive) and pasting it on a removable flash drive (f:\ drive). | ||
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Within Windows Explorer, you first need to navigate to the location at which the file is saved. In our example, this is the Journal sub-folder of the English folder on the C:\ drive. Once you are in the correct location point to the file with the mouse and right-click. (We learned about Right-Clicking in the Computer Operations Module of this Tutorial) A shortcut menu will appear. Using the left mouse button, click on the option to "Copy". This will make a copy of the file and save it to what is know as the clipboard. The clipboard is a temporary holding area the computer uses for any item that has been copied or cut. | ||
Once the file (or folder) is copied to the clipboard, it can now be pasted. To paste the copy (and create the duplicate of the file) you must use Windows Explorer to navigate to the location where you wish to save the copy -- in this case it is the Flash drive. If there is a specific folder that you would like to use, you must double click the folder to open in. In our example, we will be pasting the copy in the Homework folder on our Flash Drive (Drive F:\).
Once you are in the desired location, click the right mouse button again to bring up the short-cut menu and select the "Paste" option (using the left mouse button). (screenshot to the left)
You should now see the duplicate file (or folder) in the new location. (screenshot below).
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| Moving a File or Folder- The process to move a file (or folder) is very similar to that of c The process for pasting would be the same as that for copying. | ||
| Deleting a File (or Folder) - The shortcut menu that we have been using for copying and moving also allows for the deletion of items as well. BE VERY CAREFUL when deleting items from a folder or drive. If a mistake is made and an item is deleted accidentally it is often gone permanently. The exception to this is if the item existed on the hard drive of the computer (the c:\ drive). Windows offers a utility (known as the recycle bin) that will give you a second chance if an item is deleted in error. The Recycle Bin typically resides on the Windows Desktop. To retrieve an accidentally deleted file, double-click on the recycle bin. If your file is there, you can right-click on it and select "Restore". Doing so will put the file back in its original location on the C:\ drive. It is important to note, that the recycle bin only gives a second chance to items that are deleted off of the hard drive (C:\). Files that are saved on an external flash drive, external hard drive or network drive are deleted PERMENANTLY when delete is selected. There is no recycle bin for these external storage areas. | ||
| Selecting Multiple Files (or Folders) - It is possible in Windows Explorer to select multiple files or folders. You may want to do this to efficiently move or copy many items at once rather than one at a time. You can also select multiple items for deletion. Selecting multiple items involves using a combination of the keyboard and mouse. There are two options for selecting multiple items. You can either select items that are adjacent to each other in the listing in Windows Explorer (which uses the Shift key on the keyboard) or you can select non-adjacent items from the listing in Windows Explorer (using the Ctrl key). The process for each is below: | ||
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| Zipping (Compressing) a Folder - We have learned that zipping is the process of packaging a folder that contains multiple files into a single file (called a "Compressed" or "Zipped" file). In addition to combining multiple files into one, the resulting zipped file typically takes up less storage space. Know
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IMAGES
VIDEO
COMMENTS
What can file managers be used for? Check all of the boxes that apply. delete files. view files. manipulate files. create folders. Study with Quizlet and memorize flashcards containing terms like The manipulation of data files on a computer using a file browser is, A _______ is a computer program that allows a user to manipulate files., A ...
a file management tool used to manage and see events that are recorded in the Application, Security, and System logs. a tool that allow you to view and share connections and resources that are being used on the computer. Study with Quizlet and memorize flashcards containing terms like File Management, file manager or file browser, A computer ...
Reasons to delete files from your computer. To improve your productivity, to increase the computer's efficiency. Study with Quizlet and memorize flashcards containing terms like Directory, Shortcut, Reasons to delete files from your computer and more.
Lesson and Assignment 2: File Management. Get a hint. ... Click the card to flip 👆. To be a successful web designer, you MUST have solid file management skills. Weakness in file management causes more problems in web development than anything else. Click the card to flip 👆.
File Management Assignment. CSC 102- J. Research File Management to be able to answer the following five questions. #1: The top of the filing structure (Drive C:) is also known as the hard drive #2: The name of the Windows utility (part of the operating system that works as a tool to help you
Description. Test your knowledge on file management and folder organization, including creating new files, saving files, and document files. Explore the basics of files as documents containing related information, used to store data on a computer's hard disk. Take our file management quiz to improve your folder organization skills and learn how ...
File Management 255 plays 6th 10 Qs . Windows Basics 490 plays 5th 10 Qs . Video Games 31.3K plays 8th - 11th Build your own quiz. Create a new quiz. Browse from millions of quizzes. QUIZ . File Management. 8th - 9th. grade. Computers. 71% . accuracy. 4.7K . plays. Share. Thomas Slack. 5 years. Worksheet Save Share. Copy and Edit. Computers.
Nested or subfolders in a file system are used to organize and categorize files in a hierarchical structure, making it easier to locate and manage files. File Management Tools. A library in file management is a collection of files and folders that are grouped together based on their content or purpose, making it easier to access and manage ...
Windows File Explorer. File Explorer is an application built into Windows 10 to help the user find, browse, and select folders and files. The main way to access the File Explorer is by clicking the folder icon in the Taskbar. After clicking the icon, the File Explorer window will open. Figure 4.5.1 4.5. 1: This Photo by Unknown Author is ...
2.PaaS. 3.Saas. Select the methods of placing a file in the Recycle bin. Drag the item to the Recycle Bin. double click the item. Right-click the item and select Delete. select item and dress the delete key. Study with Quizlet and memorize flashcards containing terms like Select the common image file formats., You're tired of losing documents ...
Operate a printer. Load paper in the paper tray if needed. Press the Power button to turn the printer on. Open the file you want to print. Click the File tab. Click the Print command. Select the print options: Number of Copies, Print All pages, or Pages (e.g., from page 2 to page 5), etc. Click Print or Okay to start the printing process.
Opening a File - Windows Explorer can be used to open a file that is saved on your computer or other storage media. In order for a file to open, however, an application that can read the file must be installed on the computer. For example, if you have a file that is in Microsoft Word format (with a .docx file extension) the computer that you are attempting to open the file with must have ...
Picture files. include JPEGs, GIFs, BMPs, and layered image files, such as Photoshop documents (PSDs). Save. a file is recorded on a drive. Video files. can be encoded in MPEG, MOV, WMV, or DV formats, just to name a few. Study with Quizlet and memorize flashcards containing terms like Application, Audio files, Backup and more.
Used to find and organize files, folders and apps on a mac. 1. Open the file explorer2.Under Favorites click desktop3.Double click libraries. A Group of letters after a period in the file name. Indicates the format of the file.ex:docx. is a word document (file) Provides details about a certain file or device.
True or False: You can select an Assignment Template when managing assignments to automatically populate the teams you need to task. • True 8. Question Drag and drop the description to the document library it describes. Sort elements • Final Documents • Only the initiator and any OPRs…. • Supporting Documents • Everyone has access ...
A button that takes you back to your previous location in your sequence of opened locations; appears next to the Address bar in a folder window.
A (n) _____ contains the instructions your computer or device needs to run programs and apps. spreadsheet. An executable file, contains the instructions your computer or device needs to run programs and apps. Dominic is left-handed and frustrated with his pointing device because the default settings are for right-handed people.
Operating system's management tool. Helps you to navigate, open, create, delete, reorder, and move files or folders on your computer. Bootstrap program. executes a series of tests to check the components, including the RAM, keyboard, and storage, and identifies connected devices and checks their settings. Kernel.
In Windows 10 you can create different Desktops and then switch between them. TRUE. To select multiple files that appear in consecutive order in the file list, click the first file you want to select,______. and then click the last file in the list. press and hold the Shift key on the keyboard.
Software responsible for creating, modifying, controlling access to files as well as managing the resources used by the files. File Manager Tasks. 1. Keep track of where each file is stored. 2. Use a policy that will determine where and how the files will be stored, making sure to efficiently use the available storage space and provide ...
The term OS is short for? Operating System. If I delete a file from the desktop, is it permanently deleted? No, it goes to the recycle bin, and you have to empty the recycle bin. In Windows, you use _____ to reorder, move, and navigate between folders. File Explorer. What does the term File Management mean?
1. Operating system 2.utility programs. Operating system. a group of programs that controls how your computer functions. Manages computers hardware, provides a consistent means for application software to work w the central processing unit, and it is responsible for the management scheduling and coordination of task.