does a cover letter need a heading

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What do I include in my cover letter heading?

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The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

• The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
• Phone number
• Fax number (if applicable)
• E-mail address

Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

• Name of the specific person
• Title of that person (if available)
• Address of the company

Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]

February 2, 2005

Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here .

The following are additional Purdue OWL resources to help you write your cover letter:

• Cover Letter Workshop- Formatting and Organization
• Example Employment Documents
• Cover Letters 1: Quick Tips
• Cover Letters 2: Preparing to Write a Cover Letter
• Cover Letter Presentation
• Job Search Documents for Working Class Positions

How to Format a Cover Letter That’ll Get You an Interview

Do you ever feel like your resume couldn’t possibly tell the whole story of who you are and why a company should hire you? That’s because it doesn’t. But a strong, well-written, and correctly formatted cover letter helps fill in some of the gaps.

“Cover letters are worth the time ,” says Muse coach Jennifer Smith. “They provide an opportunity to expand on key points from your resume, show off your personality, and solidify your interest.” Perhaps most importantly, “They show an employer you put the time and energy into applying.” And—luckily—they don’t need to be difficult to write.

Most cover letters have a similar format that make them much easier to write than you might think. And we’ve laid it out exactly—so you can get that application in already.

Read More: Cover Letters Are Hard to Write—But These Templates Make It a Breeze

How to format and organize your cover letter content

Here’s the format most hiring professionals that read your cover letter will be looking for:

Your heading goes at the top of the page and contains your contact info as well as some other basics that a hiring manager or recruiter might use to learn more about you once they’ve read your cover letter.

So this means:

• Phone number
• LinkedIn profile link (if you have one)
• Pronouns (if you’re comfortable including them)
• Personal website or portfolio link (optional)
• Relevant and professional social media profiles (optional)

Nowadays it’s very uncommon, but if you’re asked to mail a paper cover letter, you would also include in your heading the company’s information:

• Hiring manager’s name (or whomever the letter is addressed to)
• Company name
• Company street address
• Company city, state, zip code

But you’d be more likely to send your cover letter in the body of an email than by snail mail if you’re not applying through an online system. In this case, your heading info would go after your name at the end.

Start your salutation with “Hello,” “Dear,” or “Hi” for more casual companies.

Then, you’ll usually address your cover letter to the hiring manager. Alternatively, Muse coach Leto Papadopoulos recommends job seekers “open the letter with ‘Dear Hiring Team’ because even if you can uncover the name of the hiring manager, they are usually not the first to read the cover letter,” she says, and “I like to acknowledge the recruiting team!”

You can also address your cover letter to the team you’d be joining or “[Position] Hiring Manager.” But you should never start your cover letter with “ To Whom It May Concern .”

Read More: The 3 Rules of Addressing Your Cover Letter

Your introduction should be one paragraph long, include the name of the position you’re applying to, and express why you’re applying and what excites you about the opportunity. But most importantly, you want to grab your reader. You can even “kick off with a brief but attention-grabbing anecdote,” Smith says. “Show off your personality.”

Read More: 30 Genius Cover Letter Openers Recruiters Will LOVE

Body paragraphs

Write two to three body paragraphs that sell you as a candidate. “Show, don’t tell,” Smith says. “Craft a narrative about how your experience led you to apply for the job you want.” Instead of regurgitating your resume, look at the job description and pull out a few skills you specialize in that the company is looking for. Then, elaborate on them by bringing up examples of how you’ve used these skills to help your past employers (and by extension will give the reader a preview of how you’ll help them).

Wrap everything up with your conclusion paragraph. Reiterate your interest in the company and your most important qualifications. Then, “Close with a statement about contributing your skills and experiences to the success of the company in the position you’re applying for,” Smith says.

Use a professional sign-off like “Sincerely,” “Respectfully,” or “Thank you for your consideration,” then add your first and last name.

If you’re sending your cover letter in the body of an email, add any info you would’ve included in your heading below your name.

Example cover letter

Check out this cover letter example, which follows the above cover letter format:

Curtis Chen [email protected] | 999-999-9999 linkedin.com/in/curtis-chen | he/him | Baltimore, MD

Hello Arianna,

When I saw the posting for the UX designer position at CloudCo, I was immediately drawn to it because of your unique approach to online storage. CloudCo is the only player in the space right now that has promised to keep their personal storage tiers under $10—and instead pass on the cost to the larger clients. I’d love to bring my dual experience as a front-end engineer and a UX researcher to make your interface more intuitive and keep individual customers renewing their contracts.

For the last two years, I’ve worked as a UX researcher for OnlineOffice Inc, where I was part of the team that launched the updated office suite. During the development process, I interviewed more than 50 users of both OOI’s and competitors’ products. I was able to translate their desires into actionable suggestions for the design and product teams, contributing to a product launch that has already grown OOI’s user base by 120% in the first year. Through these experiences, I learned to use both qualitative and quantitative data to advocate for users and make decisions about the most important product features. As your UX designer, I’d apply this knowledge to help boost the user experience for your personal-tier products.

I also spent three years as a front-end developer on a product team at TeckyCompany. In this role, I learned what it’s like for those actually building products, including what kinds of features take the most time and work. As your UX designer, I’d use this experience to weigh design decisions and collaborate with the product team. I’m used to working at startups where, as much as you’d like to, you can’t get everything done at once, so I’ll be able to prioritize features that will help users most while still making reasonable asks of the product team.

Cloud Co’s business model has shown me that not every tech startup prioritizes its larger clients over the individual user. I’d love to bring my development and UX experience to your team to help provide the very best experience for your subscribers.

Sincerely, Curtis Chen

Read More: 4 Cover Letter Examples That’ll Make Writing Yours Way Easier

Tips for formatting your document like a pro

When you’re formatting your cover letter, you want to prioritize readability and professionalism. But you should also keep in mind that many cover letters submitted online will be uploaded to an applicant tracking system or ATS , which is software that employers use to organize and search candidate application materials. ATSs are very advanced but there’s some formatting they have trouble with.

Follow these guidelines to format your cover letter correctly for both human and computer readers:

• Font : Stick to the default fonts that come with your word processor—classics like Arial, Helvetica, Times New Roman, Cambria, Calibri, and Georgia.
• Font size: The ideal size will vary based on which font you choose, but keep it between 10 and 12 pt. Any smaller and you’ll have recruiters squinting at their screens. Any larger and they’ll be wondering if you’re trying to compensate for not having a lot to write about.
• Margins : You can’t go wrong with the usual one-inch margins all around, but you can make some slight adjustments if needed. Papadopoulos suggests decreasing the header space first.
• Alignment: All your text should be left aligned and there’s no need to indent every paragraph.
• Line spacing: Single space your cover letter (1.15 spacing works if it looks too cramped). Include an extra line between each section and paragraph.
• Length : “A cover letter should comfortably fit on one page,” Papadopoulos says. Your cover letter should be at least three paragraphs long, but generally no more than five—unless the job description says otherwise. If it’s too long, check out this guide for cutting your cover letter down .
• File format : You can submit your cover letter within the body of an email or as a separate file. But if it’s a separate file you’re uploading to an online system, stick to docx or pdf only. ATs cannot reliably “read” other file types.
• File name : Always include your name and the phrase “cover letter,” and you can also include the name of the position. Just make sure it’s easy to read and follow any instructions in the job posting.

Formatted cover letter example

Here’s how the above example looks in a properly formatted cover letter document.

How To Craft an Eye-Catching Cover Letter Header (Examples and Template)

In This Guide:

What is a cover letter header, cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.

Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.

An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.

A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.

Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.

Ready to put your best foot forward with a well-crafted header for your cover letter?

In this article, you’ll learn:

• What a cover letter header is
• What you’ll need to include and exclude in your cover letter header
• How to properly organize your cover letter header with a template

If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.

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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.

It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.

In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.

Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized  header.

A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.

There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.

Let’s dive into what you should include in your header:

1. Include your personal Information

• Your first and last name
• Phone number
• Email address

2. Date of Writing

Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.

It’s going to look something like this:

April 18, 2022

You may also want to include the city that you’re writing the letter in at the beginning of the date:

Chicago, April 18, 2022

3. Hiring manager’s name

Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.

There are three things that you should include:

• The hiring manager’s name
• Their position
• The name of the company

If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.

Optional things to include

There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:

• Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
• Your personal website
• A professional portfolio
• Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
• The title of the position you have at your current workplace
• The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.

Things to exclude from your cover letter heading

Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.

A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.

According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.

The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.

Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.

A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.

If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.

Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:

Dwayne J. Nicole

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Bryanna Bartlett

Human Resource Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:

• Include personal information (name, phone number, and email address).
• Insert the date that you wrote the letter.
• Address the cover letter header to the hiring manager, and include their position in the company.
• Resume and cover letter headers are similar, but have some distinct differences.
• Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.

When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.

You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.

At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.

Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .

• Cover Letter Guides

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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• Knowledge Base
• Free Resume Templates
• Resume Builder
• Resume Examples
• Free Resume Review

A cover letter heading forms your professional identity.

As per current industry standards, a company requires the following information from you to know who you are:

Phone number

• Email address

Including a link to your LinkedIn profile results in a proper cover letter heading. It is a great way to complement your career trajectory and offer extra details.

Additionally, you can include links to other websites such as GitHub or Behance only if you think it holds relevance to the profile you are applying for. You can also add your designation, which will indicate your current professional stature.

Knowing the right things to showcase in the compact space of a cover letter heading will give you a head start and engage prospective employers in what you have to offer.

Let’s delve deep into the attributes mentioned above and the right way to put it through the following sections:

• What is the Proper Heading for a Cover Letter?
• Which of the Following is Not Included in the Heading of a Cover Letter?
• Should Your Resume and Cover Letter have the Same Heading?
• Additional Details to Include in Your Cover Letter Heading.

With our Cover Letter Builder , you will receive a guided rundown on creating an exemplary cover letter. Equipped with AI features, it ensures that you have the proper cover letter heading format and provides several options to customize it.

Cover Letter Heading: Inclusions

We will discuss the five important attributes of a cover letter heading one by one:

A professional document showcasing your details should always start with your name. Therefore, the first thing in your heading will be your complete name.

Make sure to capitalize only the initials of your name and, in case you have a middle name, only mention the initials. For example, Jacob J. Peralta.

Phone number is the vital contact information for prospective employers to reach out to you. Provide your primary phone number, which is available to you at all times.

In US cover letters and resumes, the area code is not required, so the current phone number format is: (555) 123-4567

Email Address

You must mention your phone number and email address in your contact information and CTA.

Mailing platforms such as Gmail, Yahoo Mail, and AOL are acceptable and widely used. The only thing you need to be certain of is your username. Your username should not sound unprofessional.

In traditional cover letters and resumes, the complete address was required for mailing. Nowadays for location, you can simply mention the city and the state.

Our advice is to add the zip code while writing the salutation. If not, the city and state are enough information for hiring managers to process your cover letter.

In the remote work culture, your digital presence is crucial. Therefore, adding your LinkedIn profile will give recruiters access to your professional records.

LinkedIn gives you the option to personalize your profile URL, you should do this before incorporating the link in your cover letter.

In case you are concerned whether your LinkedIn profile is up to the industry standard or not, visit our LinkedIn Review platform, where our in-house industry experts will analyze your profile and will be able to help you make it meet business trends.

Also read: How to Start a Cover Letter

Cover Letter Heading: Exclusions

We have covered the mandatory aspects of a cover letter heading. Let’s now focus on the things that you should strictly avoid:

Grammatical and spelling errors : A mistake that can cost you your dream job. Make sure to proofread your cover letter heading because errors will leave a bad impression on hiring managers, and you don’t want it.

Discrepancy in contact information : Triple-check your details to avoid errors. A discrepancy in contact information would cause trouble for employers to contact you.

Unprofessional details : Casual social media accounts (which have no relevance/job-related data) or an unprofessional username in your email is a big no.

Cover Letter Heading: Match it with Your Resume

Whenever you come across cover letter header examples, the sample resumes that come with them have a matching font and color scheme. It is important. It gives uniformity to your documents because a cover letter complements a resume.

Look at these examples below:

You will see the consistency in the above examples. With color scheme and font, make sure that the divisions are also the same.

For example, if you choose a cover letter template divided horizontally, make sure that the resume has the same division and not a vertical one.

Hiration Pro Tip : When sending your cover letter via email, make sure to include your name and job title in the subject line. Also, rather than the body of the letter, include your contact details in your signature:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile URL (optional)

Also read: Cover Letter Template

Additional Details to Include in Your Cover Letter Heading

There are a few additional elements that can make space and prove well.

Job Title : Stating your current job title in the cover letter heading will give the recruiters a definite idea of your current position.

Mailing Address : Most businesses follow digitized methods of mailing, but in case your target company follows traditional norms, you can include your mailing address in the cover letter heading.

Online portfolio or Website : In professions such as photography, graphic designing, and software development, you need to have a portfolio. You can add links to Behance, Kaggle, Github, and similar/relevant websites or link to your digital portfolio in your cover letter heading.

With Hiration’s Digital Portfolio Builder , you can develop a top-notch portfolio as per your work experience and industry requirements.

Some Additional Tips to Consider

Letterhead position : The cover letter heading works equally well with every alignment: top left, center, or right of the page. The key is to make sure it matches the one on your resume

Name font : Use italicized or bold text and larger font size, and stick with a style that delivers a professional and classic appearance such as Times New Roman or Arial

Subject line : Begin with RE: which means 'Regarding', followed by the name of the position or the classified listing number so the hiring manager knows immediately which role you are seeking

Key Takeaways

• Your cover letter heading should comprise Name, Phone number, Email address, and Location.
• You must also state the link to your LinkedIn profile as per current industry standards.
• Proofread your cover letter to check spelling, grammar, and contact information.
• Make sure that your cover letter heading matches the format of your resume heading.
• A few additional details suitable for your cover letter heading are Job Title, Mailing Address, and Online Portfolio or Website.

We hope you have a better understanding of how to write a cover letter heading and its do’s and don’ts.

Hiration provides you a complete career service platform with 24/7 chat support for all your professional needs from cover letter & resume building, CV, interview preparations, LinkedIn review to building a digital portfolio.

Feel free to drop us a mail at [email protected] for any queries or concerns.

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• Career Blog

Cover Letter Heading: 10 Best Examples for 2024

A cover letter is an essential document that accompanies a resume when applying for a job. It serves as an introduction to the candidate and provides an opportunity to showcase their skills and qualifications. While the resume lists the candidate’s experience, education, and achievements, a cover letter allows the candidate to explain why they are the best fit for a particular position.

A well-crafted cover letter can make a difference in a hiring manager’s decision to invite a candidate for an interview. A cover letter allows the candidate to personalize their application and demonstrate their interest in the company and position they are applying for. It is an opportunity to highlight specific skills and experiences that make the candidate a strong fit for the job.

Purpose of Cover Letter Heading

The heading of a cover letter is the first thing that the hiring manager will see. It should include the candidate’s contact information, the date, and the recipient’s name and address. The purpose of the heading is to make the cover letter look professional and informative.

The Basics of a Cover Letter Heading

When it comes to writing a cover letter, one of the crucial parts to pay attention to is the heading. In this section, we will discuss the definition of a cover letter heading, where to place it, what should be included, and tips for creating a strong cover letter heading.

A. Definition of Cover Letter Heading

The cover letter heading is the section that appears at the top of the cover letter. It contains important information that introduces the letter and provides context about the applicant. Typically, the heading includes the applicant’s name, address, phone number, and email address. The employer also expects the date they received the letter to be present.

B. Where to Place Cover Letter Heading

The cover letter heading should be placed at the beginning of the cover letter, right at the top of the page. It should appear aligned to the left-hand margin of the document.

C. What Should be Included in Cover Letter Heading

As previously mentioned, the cover letter heading should include essential personal information such as the applicant’s name, address, phone number, and email address. If the letter is being sent via email, including the applicant’s HTML email signature (if they have one) may be an additional, more professional touch. Additionally, it’s important to include the date the letter was written, as well as the employer or hiring manager’s name and address.

D. Tips for Creating a Strong Cover Letter Heading

A strong cover letter heading should be easy to read and contain all the necessary information. Here are some tips to guide you:

Use a legible font: choose a font that’s easy to read, popular examples include Arial or Times New Roman.

Keep it brief: the cover letter heading doesn’t need to be too long. Just include the essentials and keep it concise.

Use appropriate spacing: ensure there’s enough spacing between each line that will make the heading clear, easy to read, and navigate.

Add a personal touch: consider adding a professional-looking personal logo or design to your header that visually elevates the heading and makes it stand out.

Proofread: Finally, review and confirm that all information is correct and up-to-date, this helps avoid any errors that might distract attention from what should be communicated in the letter.

By following these tips and best practices, you can make sure that your cover letter heading stands out from the rest and provides the employer with the information they need. This will increase your chances of getting the hiring manager’s attention and landing the job you want.

Best Examples of Cover Letter Heading

One of the most important aspects of a cover letter is the heading, as it sets the tone for the entire document. Here are 10 examples of the best cover letter headings:

Example 1: Traditional Heading

A traditional heading includes your name, contact information, and the date of the application. It’s a classic and professional option that never goes out of style.

Example 2: Modern Heading

A modern heading can incorporate a bold font, unique design, or color to grab the reader’s attention. It shows off your creativity and attention to detail.

Example 3: Minimalist Heading

A minimalist heading uses simple and clean lines to convey a sense of sophistication and professionalism. It’s a great option for industries like finance or law.

Example 4: Creative Heading

A creative heading incorporates elements like graphics or images to showcase your personality and stand out from the competition. It can work well in artistic or design-related fields.

Example 5: Unique Heading

A unique heading can include a catchy tagline, quote, or reference to the job you’re applying for. It captures the reader’s attention and makes a memorable impression.

Example 6: Professional Heading

A professional heading includes your name, job title, and contact information. It’s straightforward and highlights your experience and qualifications.

Example 7: Personalized Heading

A personalized heading references the company or position you’re applying for, and shows that you’ve done your research and know what the company values.

Example 8: Industry-Specific Heading

An industry-specific heading includes relevant keywords and phrases that align with the industry or job you’re applying for. This shows that you have a strong understanding of the field.

Example 9: Keyword-Optimized Heading

A keyword-optimized heading uses specific keywords and phrases from the job posting to ensure that your application doesn’t get overlooked by applicant tracking systems.

Example 10: Eye-catching Heading

An eye-catching heading uses a bold font, color, or unique design to catch the reader’s attention and make a lasting impression. It’s a great option for creative fields.

Your cover letter heading should be a reflection of your personal style and the job you’re applying for. Use these 10 examples as a starting point to create a heading that stands out and sets you apart from the competition.

How to Choose the Best Cover Letter Heading for Your Application

When it comes to crafting a cover letter heading that will catch a potential employer’s eye, there are several factors to consider. These include the job requirements and company culture, your personal brand and industry, and the purpose and tone of your cover letter. By tailoring your heading to the job and employer, you can increase your chances of standing out among other applicants.

A. Analyze the Job Requirements and Company Culture

Before crafting your cover letter heading, carefully analyze the job requirements and company culture. Look for keywords and phrases that are frequently used in the job description, as well as any specific company values or mission statements mentioned on the company website. This will give you a better sense of what the employer is looking for in a candidate and how you can position yourself as a strong fit for the role.

B. Consider Your Personal Brand and Industry

Your personal brand and industry should also play a role in choosing the best cover letter heading. If you work in a more creative industry, for example, you may want to use a more colorful and unique heading that reflects your personality and design skills. On the other hand, if you work in a more traditional or conservative industry, a more straightforward and professional heading may be more appropriate.

C. Determine the Purpose and Tone of Your Cover Letter

The purpose and tone of your cover letter should also guide your choice of heading. If you are applying for a job with a specific company, you may want to use the company name in your heading to show your interest and attention to detail. If you are hoping to convey a more personal or passionate tone, you may want to use a heading that highlights your motivation for applying to the job.

D. Tailor Your Heading to the Job and Employer

Ultimately, the key to choosing the best cover letter heading is to tailor it to the job and employer. This means taking into account the job requirements, company culture, your personal brand and industry, and the purpose and tone of your cover letter. By doing so, you can create a heading that stands out from the competition and captures the attention of your potential employer.

Common Mistakes to Avoid in Cover Letter Heading

Your cover letter heading is the first thing that recruiters and hiring managers see when they open your application. It’s essential to make a great first impression, and avoid the following mistakes:

A. Using Unprofessional or Offensive Language

Your cover letter heading should be professional and free of any offensive language. Avoid using slang or phrases that may be inappropriate in a professional setting. Make sure to spell check and double-check your wording before submitting.

B. Creating a Bland or Generic Heading

Avoid using a generic heading that does not give any information about the specific job or industry you are applying to. Customize your heading to fit the job that you are applying for, and make sure it stands out among other applications.

C. Failing to Customize the Heading for Each Application

Every job posting is different, and your cover letter heading should reflect that. Make sure to customize your heading for each job you apply to, including any specific requirements or qualifications listed in the job posting.

D. Making Spelling or Grammar Errors in the Heading

Spelling and grammar errors are a red flag for recruiters and hiring managers. Make sure to proofread your heading carefully, and have someone else check it as well. A second set of eyes can catch mistakes that you may have missed.

E. Including Irrelevant Information in the Heading

Your cover letter heading should be concise and relevant to the job you are applying for. Avoid including any unnecessary or irrelevant information, such as your address or personal information. Stick to the job title and any relevant qualifications or skills.

By avoiding these common mistakes, you can create a professional and effective cover letter heading that will grab the attention of recruiters and hiring managers. Remember, your cover letter heading is the first impression you make, so make it count!

Frequently Asked Questions about Cover Letter Heading

When it comes to crafting a cover letter, one of the most important elements is the heading. A well-written heading can grab the attention of the hiring manager and make your application stand out. However, there are several questions that often arise when it comes to creating a cover letter heading. Below are some frequently asked questions and their answers.

A. Should I Use the Same Heading for Every Cover Letter?

While it may be tempting to use the same cover letter heading for every application, it’s important to customize your heading for each job you apply for. This can include using the company name, position title, or other relevant information to make your application more tailored to the specific job.

B. How Long Should My Cover Letter Heading Be?

Your cover letter heading should be brief and to the point. Generally, it should not exceed two lines. This ensures that it doesn’t take up too much space on the page and keeps your application looking clean and professional.

C. Can I Include a Tagline or Slogan in my Heading?

Including a tagline or slogan in your heading can be a great way to showcase your personal brand and make your application stand out. However, it’s important to ensure that the tagline is relevant to the job you are applying for and that it doesn’t detract from the main content of your cover letter.

D. Is it Okay to Use a Colored or Graphic Header for My Cover Letter?

While a colored or graphic header can add visual interest to your cover letter, it’s important to use them sparingly and appropriately. If you’re applying for a creative role, a colored or graphic header may be appropriate, but for most jobs, a simple and professional heading is the way to go.

E. Should I Include My Contact Information in the Heading or Body of My Cover Letter?

Including your contact information in the heading of your cover letter can make it easier for the hiring manager to reach out to you. However, it’s also okay to include your contact information in the body of your cover letter, either at the top or bottom of the page. Just be sure to double-check that you’ve included all the necessary information, including your phone number and email address, so that the hiring manager can easily reach out to you if necessary.

Crafting a strong cover letter heading requires attention to detail and careful consideration. By customizing your heading for each job, keeping it brief and to the point, and ensuring that it’s relevant and professional, you can create a great first impression with your application.

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Cover Letter Layout Example and Formatting Tips

Cover Letter Layout Tips

How to use a cover letter template, cover letter template with layout, example of a cover letter.

• Tips for an Email Cover Letter

Image by Colleen Tighe © The Balance 2019 

When writing a cover letter (as you should do each time you submit a resume as part of a job application), the layout of your letter is very important. Layout refers to the way the words are set up on the page, including headings, spacing, and font. You want to use a layout that makes your letter both easy to read and professional.

Read below for advice about how to lay out your letter, as well as a template for a cover letter.

When laying out a cover letter, you want to follow the layout of a typical business letter.

Heading. A business letter begins with your contact information, and then the employer’s contact information, if it's available.

Letter spacing. It's important to properly space the layout of the cover letters you send, with space between the heading, the greeting, each paragraph, the closing, and your signature.  Single space  your letter and leave a space between each paragraph. Also, remember to left-justify your entire letter.

Font and font size. When selecting a font, use a  simple font  like Arial, Verdana, Courier New, or Times New Roman. Your font size should be no smaller than 10-pt. but no larger than 12-pt. In choosing your font size, 12 pt. is probably the best—you don’t want to irritate a hiring manager by making him or her have to squint to read your font.

The cover letter template below shows the layout for a typical cover letter. Use the template to structure your own cover letter. It will give you advice on how to space your letter, what font to use, and how to justify your page.

What's Included in the Letter

The template also briefly describes what kind of content should go in each paragraph. Use this information to help you begin writing your own letter, tailored to reflect your own career history, professional qualifications, hard and soft skills , and your knowledge about the job and employer to which you are applying.

You can also review  examples of cover letters  for advice on how to word your cover letter.

Be Flexible

When using a format or a sample letter, remember to be flexible. You can add or remove paragraphs to fit the needs of the particular job description. Your letter doesn't have to exactly match the template.

Write Customized Cover Letters

Also, keep in mind that your best strategy is to write a customized cover letter for each job to which you are applying. Hiring managers can tell when they’ve been sent a generic cover letter; they are more likely to be interested in candidates who have taken the time to write unique letters that specifically address the job opening they are offering.

Heading The  first section  of your cover letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information. This section should be single-spaced and left-justified, with a space between your contact information and your employer’s contact information.

Your  Contact Information

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address

Employer Contact Information

Name Title Company Address City, State Zip Code

Dear Mr./Ms. Last Name:

First Paragraph:

Each of your body paragraphs should be single-spaced, with a space between each paragraph. The  first paragraph  of your cover letter should include information on the position you are applying for, including the job title. You should state how you heard about the job, and (briefly) explain why you think you are an ideal candidate for the position.

(space between paragraphs)

Middle Paragraph(s): 

The  next section  of your cover letter should describe what you have to offer the employer. Mention why you are qualified for the job and how your skills and experience are a match for the position for which you are applying. Provide specific examples to prove your skills and experience; these examples will “pop” on the page if you provide them in a bulleted format.

Final Paragraph:  Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up with them regarding the status of your application.

Sincerely yours,

(double space)

Handwritten Signature (for a hard copy letter)

Typed Signature

This is a cover letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Cover Letter

Kelly Timmons 62 Beacon Street Huntington Station, NY 11746 555-123-4568 kelly.timmons@myemail.com

August 17, 2020

Ms. Maribel Jones Human Resources Manager Belview Electronics 123 Main Street Huntington, NY 11743

Dear Ms. Jones:

I was excited to find the Customer Service Representative position on the Careers page of the Belview Electronics website. I believe I would be a good fit for your company because I have all of your required qualifications, as well as extensive experience in customer service and the electronics industry.

I have a bachelor’s degree in computer science, and I am fluent in both English and Spanish. In addition, I worked as a customer representative for a local plumbing company while I was in college. I have excellent phone skills and the ability to multitask. In addition, I am well organized, and proficient in most word processing and spreadsheet programs. My schedule is very flexible, and I would be happy to work evenings or weekends as necessary.

Thank you so much for your consideration. I’ve included my resume so you may further review my qualifications for the position. My cell phone is 555-123-4568, and my email is kelly.timmons@myemail.com. I look forward to hearing from you so we can arrange an interview.

Kelly Timmons  (signature for a hard copy letter)

Kelly Timmons

Tips for Sending an Email Cover Letter

When you are sending your letter via email include your name and the job title in the subject line of your message:

Subject: FirstName LastName – Manager Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile URL (optional)