application letter for local leave

• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

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• Career Planning
• Leaving a Job

Formal Leave of Absence Letter Request Example

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What To Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and on company policy. Some companies have formal policies in place for employees to request a leave of absence from their job. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary and are an agreement between an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How To Request a Leave from Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department to learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The dates of departure and return to work that you are anticipating
• A request for your supervisor’s assistance in helping you to negotiate the leave of absence process with senior management and/or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file, in order to initiate the formal leave-of-absence process and to provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your work role and to deal with your employer's requirements in accordance with leave. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first , and outline your request in writing or complete leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2022 to December 30, 2022, returning to work on January 3, 2023.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What's the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted, and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

• Your leave application letter should be precisely dated. 
• It should be brief and to the point
• The reason for the absence should be genuine and clearly explained.
• The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

• Date: a leave application letter must be properly dated for the records
• Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
• Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
• Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
• Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

• A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
• Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
• Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
• Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
• Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
• Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
• Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
• Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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Leave Request Letter

Last Updated On February 26, 2020 By Letter Writing Leave a Comment

Employees or students request for leave when personal or family issues affect their performance at work such that they are not able to handle their duties. A leave request can be used to ask for a short or a long period away from work. 

Such a letter is written by a student or an employee to the highest authority of the institution they are affiliated with. This letter can be used to request time off because of sickness, maternity or paternal leave, for personal or family reasons.

This letter is important to inform the concerned party of your absence in a proper way. It is also a formal document that keeps a record of your leave days. Through the letter, the employee can propose to the employer how their work will be handled when they are away and what they will do to avoid inconveniences in the workings.

Tips for writing a leave request letter

• Read through any leave policies and guidelines that the institution provides
• Describe the reason for the leave precisely
• Specify the dates of leaving and returning
• Use professional and polite language
• Keep the content of the letter formal
• Mention someone to back you up in your absence
• Include a signature at the end
• Keep it brief and precise

Leave Request Letter Templates

Personal or family commitments can require more of your time. Here is a leave request letter template that you can use to draft a leave request. For more information see the sample letters below.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________, a student in the faculty of ____________. I hereby write to request for a leave because I have not been feeling well for some time now.  After visiting the hospital I was diagnosed with ____________ and the doctor has recommended that I take a ____________ weeks’ rest. I hope to start my leave on ____________. Kindly find the attached medical report for your reference.

Since it is the end of the semester and the exams are coming up, kindly make arrangements for me to take the exams at a later date when I return. I hope to be back in class on ____________ when I get better. I have discussed my situation with the faculty head and he has agreed to ask the lecturers to send me notes and assignments on my email.

I assure you that I will work hard to catch up with what I have missed when I return. I hope that you will grant me the leave days mentioned above. I look forward to your approval.

Your Faithfully,

(__________________)

Date (Date on which letter is written)

Sub:____________________________________________

Dear ____________,

I would like to bring to your kind attention that my doctor has advised me complete bed rest for ___________ days due to __________. I have gone for a blood check up and has been detected with ______________. I am enclosing my medical reports for your reference.

I am handling my responsibilities to __________ who can handle my responsibilities in an efficient way in my absence. I hope you will consider my request and grant me leave w.e.f ____________ to ___________. I will resume my duties on _______________.

Thanking you,

Yours sincerely’

(________________)

Leave Request Letter Samples

Do you need some time off and you have no idea how to write a leave application? Our free leave request letter will guide you through writing a professional and quality letter to your employer.

Earl Watts,

3 Cypress Court

Eastlake, OH 44095

United States

Date:____________ (Date on which letter is written)

Dannie Browning,

68 Sugar St.

Ashtabula, OH 44004

Sub; Request for leave

Dear Mr. Browning,

Kindly accept this letter as a formal request for one week leave to attend a personal matter. I have received sad news that my father has fallen ill and is now hospitalized at Lakewood Hospital back home in Texas. I wish to take this leave to visit my father and support my family in this difficult time. 

I plan to leave the office tomorrow 7 th November 2019 and resume work on 14 th November 2019. I apologize for the short notice since this was an emergency. I have explained my situation to my team leader and we are in agreement that Darius Ware will assume all my duties until I return. In my absence from office, I will be reachable through my email [email protected] since I will not be in a position to take phone calls.

I will be assuming my duties on 14 th November 2019. Kindly grant me this leave.

Thank you in advance.

Yours Sincerely,

Robert D Costa

Assistant Manager

Mr. Samuel Thomson

Sub: leave application

Dear Mr. Thompson,

I, hereby, would like to inform you that my doctor has advised me to take complete bed rest because of high fever and chronic headache. I am writing this application to serve as an official document supporting my leaves. I would be very grateful to you if you consider my use and grant me leave for one week starting from 20th August. I am enclosing my medical reports for your reference.

I have explained everything to my team member regarding the current project and I am confident that he can handle the project well in my absence. I will be resuming my duties on 28th August. I hope that will grant my leave for the above mentioned days.

Leave Request Letter Email Formats

Leave request letters can also be a challenge to someone who has never written one. Have a look at the sample email of a leave request letter that you can customize to craft a convincing leave application.

Dear Mr. Griffith,

My name is Monty Velasquez, a peer lecturer in the faculty of Mathematics. I hereby write this letter to request for a leave for two months. I have been diagnosed with a chest problem and I am scheduled to have surgery on 15 th May 2020. I present this leave application with a month’s notice of my departure. I hope to start my leave on 10 th May 2020 and return to work on 16 th July 2020 if the procedure is successful.

While I am away, I recommend my colleague Elinor Cruz to carry on with my pure mathematics class until I return. Before I leave, I will update her on the progress with the curriculum and research projects. Therefore I don’t oversee any delays with the student’s curriculum. I apologize for any inconvenience that may result from my absence.

If the procedure is a success, I will work from home in the last month. I hope that you can make arrangements for me to have flexible working hours when I return so that I can ease back to my duties. Thank you for your consideration and I hope for a positive response from you.

Kind regards,

Monty Velasquez

I am writing this letter to officially inform you that I will not be able to attend the office for two days, as I need to be in person for selling my land to a buyer on the outskirts of the city.

All the procedures for selling the land has been done, and I must be present in-person to sign the documents related to selling the property. So, I kindly request you to consider my application and grant me officially informed leave on 17th April and 18th April 2005.

Thanking You,

Donald T. Proctor

Different institutions and organizations have leave policies and guidelines that employees must adhere to. When writing a leave request letter, it is important to be knowledgeable about these guidelines.

To write a quality request, use polite and professional language and be precise about the reason for leaving. Indicate the dates of departure and resumption and what you will do to ensure smooth working while you are away.

Megha Kothari

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Related Letters:

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• Leave Letter Writing Tips
• Leave Of Absence Letter Format
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• Sick Leave Letter
• Leave Letter
• Thank You Leave Letter
• Sample Leave Letter
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• Maternity Leave Application
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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

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Writing a Leave Application for Office (Samples & Examples)

A leave application is a professional way of requesting to be absent from work for a specific period. There are various ways of addressing your concerns to your supervisor. There are rules and features that should be included in the application when sending a formal leave application email.

Leave applications should be genuine, brief and should have enough details explaining why you are requesting for a leave. The reason why you are requesting for a leave will determine whether your leave request will be accepted or not.

What is a Leave Application for Office?

A leave application for office describes an employee’s situation of why they won’t be able to work at the office. The applications are usually made by employees when they want to be granted official leave to be absent from work.

Most organizations require that the employees before setting off for their leave if they have a problem to contact the HR to help them solve it either manually or by drafting it in an application.

For an employee to go for a leave, they must first contact their supervisor to make an appointment or meeting request so that they can be able to discuss their issues before being provided with a leave application for acceptance.

There are two different types of leave applications:

• E-mail format
• Letter Format

What to Include in a Leave Application (Letter Format)

• Recipient’s name and address: write the name and address of the person you are sending the letter to
• Subject line: write a great subject line and include any other details to make your letter easy to understand. You can use soothing like “Leave application…”
• Salutation: salute the recipient appropriately. Use their last name and title
• Body: in the body of your letter, state the reason why you would like to be granted leave, the duration of your unavailability, your point or mode of contact incase of any issues and whom you have delegated the work to
• Thank you note: thank the recipient for taking their time to consider your leave application
• Complimentary closing: use a formal closing to conclude your letter
• Your name: write your name in full and your job title
• Date: add the date of writing the letter i.e. current date

What to Include (E-mail format)

• Salutation: add the recipient’s name and title
• Body: state the reason why you would like to be granted leave, the person you have delegated your duties on, and for how long will you be unavailable.
• Complimentary closing: use only a standard closing
• Name: include your name and job title at the end

Key Areas to Cover

• Salutation: when writing make sure to properly salute the recipient by writing their name and title
• The subject of your application: to make it easy to the recipient to find your letter specify your reason for writing in the subject. You can also mention the type of leave that you are applying for.
• Reason for taking the leave: specify your reason for taking leave from work e.g. health, urgent work or family emergency. One can basically be granted leave for any situation that they are in as long as it is valid.
• Duration of the leave: make sure to include the specific dates that you would like to be allowed to not report to work. Make sure that you are as specific as possible when writing the dates
• Work plan during leave: whom will you be allocating all the duties and responsibilities and work load that you have?Make sure to specify this clearly, as employers wouldn’t like to have any pending work when you are on leave.
• Contact information: provide your contact information for urgent communications. You can also provide your alternative phone numbers so that in case you can’t be reached using your official number they can always use the alternative numbers.
•   Signature: ensure that you sign the leave application to show the recipient that you are indeed aware of the document.

Leave Application for Office Templates

If you are looking to draft the best leave application letter for office, then you are in the right place. Download our free and premium templates to help you find the right words to put into your leave application letter. After downloading, makes sure to include the right details and tailor the letter to suit your application.

Here are a few things that you should include in your leave for office application: The recipients address The subject of your application The reason behind your application for leave The requested leave duration Your emergency contact information Your signature

Start by sharing your issue with a co-worker or HR and get someone who can handle your workload during your absence. Mention the person to whom you will be delegating the work in your application. Mention when you will be back from your leave. Thank the recipient for taking their time to consider your leave application.

Related Documents

Take the Break You Deserve with These 7 Annual Leave Application Letter Examples

• Post author: Meet
• Post published: April 8, 2023
• Post category: Leave Request

Taking a break from work is essential for employees to recharge and maintain their productivity levels. Whether it’s for personal or medical reasons, an annual leave application letter is a formal way to request time off from work. However, not everyone is comfortable writing one. That’s why we’ve put together a list of seven sample annual leave application letters for employees that can help guide you in writing your own. From short and sweet to detailed and formal, these samples cover a range of scenarios that might require taking leave. So, whether you’re a new employee or a seasoned professional, read on to find the right sample letter for your needs.

Basic types of annual leave letters Samples

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have completed all my current projects and tasks, and have made arrangements for my work to be covered in my absence.

I understand the importance of ensuring that my absence does not disrupt the operations of the company, and I have made arrangements with my colleagues to ensure that my work is covered. I will also be available via email or phone during my absence in case of any urgent matters.

Thank you for your consideration, and I look forward to returning to work after my leave.

[Your Name]

I would like to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have not taken any annual leave this year, and I would like to take this opportunity to spend time with my family and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations.

Thank you for considering my request, and I look forward to returning to work after my leave.

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have been working hard over the past few months and I feel that it is time for me to take a break and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I will also be available via email or phone during my absence in case of any urgent matters.

Understanding the Different Types of Annual Leave Available to Employees

Here are seven types of annual leave that employees should consider taking advantage of. From Travel/Family Vacation and Volunteer Work to Health and Wellness and Rest and Relaxation, each type of leave offers unique benefits that can help employees destress, recharge, and pursue personal interests. So whether it’s celebrating a personal milestone, immersing in a different culture, or furthering education, there’s a type of leave for every need.

• Travel / Family Vacation : This type of leave is taken for leisure purposes, usually to travel or spend time with family members who live far away.
• Volunteer Work : Some employees may choose to take time off to participate in volunteer work or charitable activities.
• Health and Wellness : This type of leave is taken to attend to personal health or wellness needs, such as a retreat or a wellness program.
• Personal Milestone : An employee may take leave to celebrate a personal milestone such as a birthday, wedding anniversary, or other significant event.
• Cultural Immersion : An employee may take leave to immerse themselves in a different culture, such as by traveling to a foreign country or participating in a cultural exchange program.
• Educational Pursuits : Some employees may take leave to further their education or attend training courses to improve their skills.
• Rest and Relaxation : This type of leave is taken purely for relaxation purposes, such as to recharge or destress. This could include activities like taking a spa day, reading a book, or simply lounging on a beach.

7 Sample Annual Leave Application Letters for Employees

Employee requesting leave for Travel / Family Vacation:

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a family vacation to [destination name], which has been planned for quite some time.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This vacation will provide a much-needed break for me and my family, and it will allow me to return to work with renewed energy and focus.

Employee requesting leave for Volunteer Work:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for volunteer work with [organization name], where I will be participating in [mention the nature and purpose of the volunteer work, such as community service or disaster relief efforts].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I believe that this volunteer work is an important way for me to contribute to society and fulfill my personal values, and it will ultimately benefit our team and the company as well.

Employee requesting leave for Health and Wellness:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for health and wellness purposes, as I will be undergoing [mention the nature and purpose of your health-related activities, such as a medical procedure or a wellness retreat].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time away will help me prioritize my physical and mental health, which will ultimately benefit both me and the company.

Employee requesting leave for Personal Milestone:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a personal milestone, as I will be celebrating [mention the nature and purpose of your milestone, such as a wedding or a graduation].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This is a special occasion that I want to fully enjoy and share with my loved ones, and it will allow me to return to work with renewed happiness and motivation.

Employee requesting leave for Cultural Immersion:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a cultural immersion trip to [destination name], where I will be exploring the local culture, trying new cuisines, visiting historical landmarks, and interacting with locals to gain a deeper understanding of their way of life.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This trip will allow me to broaden my horizons, learn new perspectives, and bring back fresh ideas that could benefit our team and the company.

Employee requesting leave for Educational Pursuits:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for educational pursuits, as I will be attending [mention the name and nature of the educational program or course, such as a training workshop or a conference].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This program will help me develop new skills and knowledge that will benefit our team and the company, and it will also provide me with valuable networking opportunities.

Employee requesting leave for Rest and Relaxation:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for rest and relaxation purposes, as I will be taking a break from work to recharge and rejuvenate.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time off will allow me to prioritize my physical and mental health, which will ultimately benefit both me and the company.

Some Basic FAQs for Taking Annual Leave 

Q: How many days of annual leave are employees entitled to?

A: The number of annual leave days employees are entitled to depends on their employer’s policies, the country they work in, and their length of service. In some countries, the law mandates a minimum number of annual leave days, while in others, it is left to the discretion of the employer. It’s important for employees to familiarize themselves with their company’s policies and relevant laws.

Q: Can an employee take annual leave during their probation period?

A: This depends on the company’s policies. Some companies allow employees to take annual leave during their probation period, while others may require employees to complete their probation period before being eligible for annual leave. Employees should refer to their employment contract or company policy handbook for guidance.

Q: How far in advance should an employee request annual leave?

A: The amount of notice an employee should give before requesting annual leave depends on the company’s policies. Some companies require employees to give a specific amount of notice, while others may be more flexible. It’s best for employees to check with their employer’s policies and plan accordingly.

Q: Can an employer refuse an employee’s annual leave request?

A: In some cases, an employer may refuse an employee’s annual leave request if it conflicts with business needs or if the requested leave period has already been allocated to another employee. However, employers should have clear policies and guidelines for annual leave requests and communicate them to employees.

Q: What happens if an employee does not take all their annual leave days?

A: This depends on the company’s policies. Some companies may allow employees to carry over unused annual leave days to the following year, while others may require employees to use all their annual leave days within the year. Employees should refer to their company’s policies to avoid losing their annual leave entitlement.

Q: Can an employee be paid in lieu of taking annual leave?

A: This also depends on the company’s policies and applicable laws. Some countries and companies allow employees to be paid in lieu of taking annual leave, while others require employees to take their full entitlement of annual leave. Employees should refer to their company’s policies and relevant laws for guidance.

These are just some common questions and answers about taking annual leave. Employees should always check their company’s policies and relevant laws to ensure they are fully informed of their rights and entitlements.

In conclusion, taking annual leave is an essential part of maintaining a healthy work-life balance. Whether it’s to travel and spend time with family, engage in volunteer work, attend to personal milestones, or pursue education and cultural immersion, there are many types of leave that employees can take advantage of. Additionally, requesting time off through a well-written and professional annual leave application letter can help ensure that the process runs smoothly and without any misunderstandings. By utilizing the sample annual leave application letters provided, employees can communicate their leave requests with confidence and clarity. It’s important for employers to encourage their employees to take time off and for employees to prioritize their well-being and take advantage of the various types of leave available to them.

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How to Write a 2/3/7 Days Leave Application (With Examples)

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. In this article, you will learn how to write a leave application letter and 1-click generate an appropriate leave letter using an Anakin AI without a hassle.

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. For most of us, writing a leave application letter is always tough. So in this article, you will learn how to write a leave application letter and generate an appropriate leave letter using an AI tool without a hassle.

With the ' Leave Letter Generator ' which is a built-in AI app in Anakin AI, we can generate a polished, professional leave application letter with 1 click.

Why do we need to write a leave application letter?

When we need a leave for work or school, it is essential to write a formal leave letter application letter rather than just verbally requesting time off.

• Formal documentation trail - A written letter on record ensures the dates, reasons, and other details are documented in case any questions come up later.
• Demonstrates professionalism - Taking the time to write an official letter shows you are approaching the request professionally.
• Allows tracking of leave - Written requests allow the organization to formally track and approve leaves by policies and operational needs.
• Provides clarity - A letter reduces confusion by clearly outlining all the pertinent details like exact dates, reason, contact details, etc.
• Gives time to plan - Advanced written notice gives managers more time to handle resourcing and reassignment of work in their absence.
• For common expectations - Many companies require official letters as part of their leave policies so employees comply by providing one.
• Act as proof - The letter serves as proof that the request was made and approved in case any discrepancies come up.

Overall, a formal leave application letter is regarded as the professional and expected way to communicate planned absences in most workplace environments. So, this can somehow explain how important the leave application letter is to us.

How to write the leave application letter

In this part, we will learn what contents should be involved in a leave application letter. Here are the key elements to include in a leave application letter:

Basic information

Give some information that others can address and have an overview of our leave application. For example, leave data, full name of both us and the recipient, our employee ID, job title, department, etc.

Subject/Reason for Leave

Being transparent by providing a clear, specific reason displays professionalism, and allows informed decisions - making it a very important part of any leave application letter. We'd better clearly state the reason for the leave request.

Some common reasons for a leave

Considering a reason for personal leave from school or work is always difficult. So let's have a look at some of the most common reasons that people request leave:

• Vacation - To go on a holiday, travel, or take time off work.
• Personal leave - For personal business, family time, social occasions, etc.
• Sick leave - When ill or for medical reasons including doctor's appointments.
• Maternity leave - For pregnant women before/after childbirth.
• Paternity leave - For new fathers around the time of childbirth.
• Caregiver leave - To care for a sick child, spouse, parent, etc.
• Bereavement leave - Due to the death of a close family member.
• Marriage leave - To get married or attend a wedding.
• Education leave - For exams, courses, or educational needs.
• Religious leave - For religious occasions, festivals, and pilgrimage.
• Community service leave - For volunteer work, blood donation, etc.
• Examination leave - To prepare for and sit for exams.
• Extraordinary leave - For uncommon reasons not covered by regular policies.
• Sabbatical leave - For a long break after years of service.

The reason should be explained clearly along with dates and any supporting documents as per company leave policies.

Supporting documents

If we have any supporting documents like medical certificates, you can submit them with the application letter to provide evidence and make your leave more reasonable.

Work/study coverage

To show our responsibility for your work or study, we'd better mention something about the arrangements we've made to cover work or study during the leave.

Examples of a 2/3/7 Days Leave Application

Based on the duration of the leave, we should have different reasons. It's not reasonable to ask for a fever leave for 1 month. So, based on the contents I introduced above, let's see some excellent examples of leave application letters for different durations.

Leave application letter for 2 days

Date: [DD/MM/YYYY]

[Manager's Name]

[Company Name]

Subject: Leave Application for 2 days due to Fever

Dear [Manager's Name],

I am writing this letter to request for leave of 2 days from [start date] to [end date] as I am down with a high fever.

I started feeling unwell on [date] with symptoms of headache, weakness, and slight temperature. I took some medication hoping to recover soon but my condition has worsened and I developed a fever of 102°F yesterday evening along with chills and body aches.

I visited Dr. [doctor's name] this morning and upon examination, he has advised me to take complete rest for the next 2 days as per the medical certificate attached. I promise to make up for the work once I recover and resume duty.

I request you to kindly consider 2 days of sick leave during this time so that I can focus on my health and return to good shape. I will keep you updated on my recovery. Please feel free to contact me if you need any additional information.

[Your name]

[Designation]

Enclosure: Medical Certificate

Let me know if you need any clarification or have additional details to be included in the letter. Wish you a speedy recovery!

Leave application letter for 3 days

Subject: Leave Application for 3 Days to Attend Brother's Wedding

I hope you are doing well. I am writing this letter to request for 3 days of leave from [start date] to [end date] to attend my brother's wedding ceremony.

My brother, [name], is getting married on [wedding date] in our hometown of [place]. As it is a family occasion of immense importance, I humbly request to be granted leave for 3 days to fulfill my responsibilities as the elder brother.

I have planned and completed all urgent tasks scheduled during this time. [Colleague name] has kindly agreed to handle any client queries that may arise when I am away. I promise to make up for any pending work on my return and will be available by phone/email in case of an emergency.

I would be grateful if you could approve this leave so I can be a part of this special celebration in my family. Please let me know if you need any additional information. I hope you will consider my request positively.

7 days leave application letter

Subject: Leave Application for 7 Days Family Travel

I wish to apply for 7 days of annual paid leave from [start date] to [end date] for a family trip.

My family has planned a long-awaited vacation to [destination] after many years. It would be the first holiday ever since my two children were born. The booking of tickets and accommodation has already been completed.

I have chosen these dates considering our team's project timelines and scheduled all urgent tasks to be completed before my leave. I will carry my laptop to respond to anything critical while away. My colleague [name] has kindly agreed to cover any immediate customer queries in my absence.

Please consider this application for 7 days' leave for this important family occasion. I have over [X] days of leave balance. I promise to ensure my absence does not impact our performance targets.

Please let me know if I can provide any other details. I hope you will approve this leave.

In summary, as you can see above, we need different reasons for different leave durations. Be sure that your reason for leave matches the leave duration you requested.

1 click to generate leave application letters for any situations

If you need any solution for auto-generating the leave application letters that can cover all situations you might meet. You can try Anakin AI , the built-in AI app named 'Leave Letter Generator' can craft a leave application letter based on your needs in just a few seconds.

In the next part, I will show you how to use this magic AI app to generate an appropriate leave application letter.

Step 1. Launch the Anakin App or access to   Anakin Web , easily search and find the " Leave Letter Generator " from the " Discover " tab in the left side.

Step 2. Fill in the required information including your name, recipient, duration and others. If you do have any specific reason for this leave, you can also tell it to AI.

Step 3. Click the " Generate " button to initiate an appropriate leave application letter with a right recipient, days duration, reason, etc.

Now, you can submit this letter to your manager or teacher to ask for a leave.

Something you need to do after submitting a leave letter

If you are a student, there is nothing to do but wait for your leave application to get approved. For those who submitted a leave application from the office, there is still something you need to do besides following up on the status of the application. The following is a summary of it, let's have a look.

• Follow up - Politely follow up with your manager after 2-3 days if you do not receive any response to your leave request. Resend the letter if needed.
• Get acknowledgment - Obtain written or verbal acknowledgment from your manager once the leave is approved. This serves as proof.
• Handover work - Do a thorough handover of any ongoing work to colleagues who will handle it in your absence. Share key details.
• Set auto-replies - Set up auto-reply emails and voicemails informing contacts of your leave dates and alternative points of contact.
• Complete urgent work - Finish any tasks that are urgent before starting your leave. Do not leave loose ends.
• Prepare backup plans - Develop contingency plans for scenarios like early return from leave or leave extension if required.
• Adjust calendar - Block out the leave dates in shared team calendars and notify relevant stakeholders.
• Remind manager - Send a quick reminder to your boss closer to your leave date after key handovers are completed.
• Inform key contacts - Directly inform important clients, vendors, and colleagues about your upcoming leave.
• Complete timesheet - Fill out and submit leave timesheet or any other organizational requirements.
• Evaluate on return - On resuming work, check if any issues arose during the leave that need to be addressed.
• Thank manager - Extend gratitude to your reporting manager once again for approving your leave request.

Writing a formal leave application letter is an important part of requesting time off from work or school. This article provided tips on how to write effective leave letters for different leave durations along with examples for 2, 3, and 7 days leave.

For recurring leave requests, using an AI assistant like Anakin to generate error-free letters each time can save a lot of effort. With just a few clicks, it can create customized letters tailored to your specific leave needs.

In summary, leave application letters are necessary for professional communication and to follow organizational processes. Taking time to write them well and follow up appropriately allows hassle-free approval of leaves for your important needs. By incorporating the tips in this article, you can draft leave letters that check all the boxes and get approved.

Official Letter for Leave

Even the most career-driven individuals need some time off from work. Perhaps going on a vacation leave to the Bahamas will help you unwind, or maybe your doctor has advised you to take the entire week off to rest. You may also see leave application email examples.

Whatever the reason may be, it’s important to submit an official letter for leave to notify employers of your absence. It’s important to put your request in writing for documentation and formality. This makes it easier for your manager to understand why you’re asking for a leave, therefore increasing your chances of being granted.

Though leave letters are supposed to be fairly common in a professional setting, many people still struggle with constructing one. Learning how to compose a good letter for leave will certainly come in handy when you need one the most. You may also like official medical leave letter examples.

What is Official Letter for Leave? An Official Letter for Leave is a formal written request addressed to an employer or manager , asking for a temporary absence from work. This type of letter is essential in the professional world as it communicates the employee’s intention to take leave, ensuring that their absence is documented and approved according to the organization’s policies. The purpose of the letter is to inform the employer of the leave dates, the reason for the leave, and how the employee plans to manage their duties during their absence, if applicable.

Official Letter for Leave Format

Your Name: Full name of the employee requesting leave. Your Job Title: Your current position within the company. Company Name: The name of the organization you work for. Company Address: The address of your workplace. Date: The date the letter is written.

Recipient Information

Recipient’s Name: The name of the manager or HR representative the letter is addressed to. Recipient’s Job Title: Their position within the company. Company Name: The name of the organization, if not included in the heading.

Subject Line: Clearly state the purpose of the letter, e.g., “Leave of Absence Request.” Salutation: A formal greeting, such as “Dear Mr./Ms. [Last Name],”

Introduction and Leave Request: State the purpose of the letter, specifying the type of leave (annual, medical, maternity, etc.) and the exact dates of the leave period. Reason for Leave: Briefly explain the reason for your leave request, providing enough detail to justify the necessity without oversharing personal information. Plan for Responsibilities: If applicable, describe how you intend to manage your work before your leave, including any arrangements for delegating tasks or completing projects in advance.

Conclusion: Express appreciation for the recipient’s consideration of your leave request. Signature: Close with a formal sign-off, such as “Sincerely” or “Best regards,” followed by your handwritten signature (if submitting a hard copy) and typed name.

Sample Format

John Doe Software Developer 123 Coding Lane Techville, TX, 75001 September 26, 2024 Jane Smith Human Resources Manager Innovatech Solutions 456 Tech Park Drive Techville, TX, 75002 Subject: Leave of Absence Request Dear Ms. Smith, I am writing to formally request a two-week leave of absence from my position as Software Developer, starting from October 10, 2024, to October 24, 2024, due to personal reasons related to my family’s well-being. During my absence, I have arranged for my colleague, Mark Taylor, to cover critical aspects of my role, including ongoing project support and client communications. I will ensure all pending tasks are completed before my leave begins and will be available for any urgent queries via email. Thank you for considering my request for this leave of absence. I am willing to discuss this further and provide any additional information required. I appreciate your understanding and support in this matter. Sincerely, John Doe

What is an example of a Official Letter for Leave?

[Your Name] [Your Position/Title] [Your Company or Organization Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Company or Organization Name] [Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly explain the reason for your leave, such as personal matters, family issues, medical reasons, etc.].

I have taken all necessary steps to ensure a smooth transition during my absence. I have briefed [colleague’s name or department] about the status of my current projects and tasks. I am also willing to provide any additional information or assistance required to ensure a seamless workflow in my absence.

I understand the importance of my role and responsibilities, and I am committed to completing any pending tasks before my departure. If there are any urgent matters that require my attention during the leave period, I can be reached via [provide an alternative contact method, if applicable].

I have attached any relevant supporting documents, such as a medical certificate or any other documentation required for the approval of my leave.

I kindly request your approval for this leave and would appreciate any guidance regarding the formalities or paperwork associated with the process. I am dedicated to ensuring that my absence does not adversely impact [the company/organization], and I will make every effort to ensure a smooth return to work.

Thank you for considering my request. I look forward to your positive response.

[Your Full Name] [Your Signature]

[Attachment: Supporting Documents, if any]

Leave Letter for Different Purposes

• Official Leave Letter for Fever
• Official Leave Letter for Marriage
• Official Leave Letter for Exam
• Official Leave Letter for Eye Pain
• Official Leave Letter for Festival
• Official Leave Letter for 3 Days
• Official Leave Letter for Vacation
• Official Leave Letter for Family Emergency
• Official Leave Letter for One Day
• Official Leave Letter for Annual Leave

18+ Best Official Letter for Leave Examples

1. request letter for leave template.

2. Official Leave Letter Format Template

3. Formal Sick Leave Application Letter Example

4. Holiday Leave Request Letter Example

5. Leave Request Mail to Manager

6. Leave Letter Format for Office

7. Leave Letter Format for School

8. Official Letter for Leave For Personal Use

9. Official Letter for Leave to Principal

10. Official Letter for Leave for Marriage

11. Official Letter for Leave Request

12. Sample Official Leave of Absence Letter Example

13. Official Bereavement Leave Letter Example

14. Official Leave Letter from Work Example

15. Official Letter for Leave of Absence Example

16. Official Letter for Sick Leave Example

17. Official School Leave Letter Example

18. Paternity Leave Letter Example

19. Personal Work Leave Letter Example

What to Include in the Letter

When requesting a formal leave of absence, there are a few components that must be included in your letter:

1. Request for the leave

This should be indicated clearly in the professional letter . It must be kept brief and to the point to ensure that the reader understands your message. It isn’t necessary to go into detail in regards to your situation, especially when it’s something too sensitive to discuss out loud. Since most people tend to skim through a letter to get to the central point of it, you might want to indicate your purpose right at the beginning of your letter.

2. The dates you expect to be away from work

Do you plan to be on leave for two weeks, three weeks, or perhaps even two whole months? If you do, then be sure to indicate this in your simple letter . You don’t have to make a list of consecutive days, but you do need to provide the starting date for these days, followed by the number of days or weeks you expect to be away.

3. The return date

Unless you plan to be away for only a day or two, you need to specify your return date. If you aren’t sure about the exact date yet, then you can always provide an estimation for this. For instance, if the surgeon advises you to take a rest for three weeks after a major surgery, then you can indicate this in your general letter .

4. An offer to provide assistance

Even if you are entitled to a leave from work, you don’t want to make it seem like you’re abandoning your job. There are may be paperwork that need to be filed and projects to settle before a given deadline, so you need to make sure these are taken care of by your substitute, or if possible, yourself. You may also see offer letter examples.

You can choose to orient your replacement regarding the amount of work that must be attended to, or you can make a deal to work at home for the time being. The latter is only suggested if you’re physically capable of completing a few tasks while you’re away. You may also like cover letter examples.

5. Words of thanks

Regardless of the outcome, always remember to thank your reader for even considering the request. A few words of gratitude depict professionalism despite the circumstance at hand.

A Guide to Requesting Leave from Work

The process for requesting a formal leave is pretty simple. The first thing you would need to do is to discuss your current situation with your manager or with your company’s human resources department .

This is usually done through a letter addressed to your immediate supervisor. Though handwritten or typewritten letters may not be as common as professional emails , they are still an option that’s open for you to use.

The formal letter should request a meeting with the recipient to discuss how the leave can be applied for. Once this has been carried out, you can then make a written request for your leave of absence. This will be used to assess whether or not your leave will be granted by the company’s management.

However, take note that this process may differ depending on your company’s policies. The general policy should specify the possible reasons for leave, along with the number of times employees are allowed to take a leave from work. It would be best to read your company’s handbook to get your answers to these questions. If you find a policy in place, make sure to adhere to the guidelines indicated in the instructions.

Approved Leaves from Work

There are many reasons why an employee may ask for a leave. By law, employers are obliged to grant these requests as long as they obey company policy . Although there are circumstances when the company may not be required to pay you while you’re away, there are legal protections issued to ensure that you can return to your job as soon as your leave is finished.

Some of these reasons are completely mandatory, such as during the birth or adoption of a child (maternity and paternity leave), particular medical conditions, or even to honor a military commitment. There are legal guidelines that a business must follow, otherwise they could pay a fine and face serious legal issues with the local government. You may also see leave application examples.

As for a personal leave that is usually taken voluntarily, such as continuing your education, illness, or personal stress, the company does have the authority to approve or deny your request.

Generally, your leave may possibly be granted if you take the appropriate measures.

1. Give notice.

Inform your direct supervisor or manager about the leave beforehand. Unless your reasons are urgent and unexpected, refrain from doing this just a few days before you actually take some time off. You need to be clear and specific with your reason for it to be accepted. You also need to deal with the requirements set by HR associated with leave. You may also like leave policy examples.

2. Know your rights.

You are entitled to a certain amount of leaves, paid or unpaid, before the company can take matters into their own hands. But you should know that this only applies to certain circumstances. You can discuss this with your company’s HR to learn more.

3. Speak to your supervisor.

Do not leave your supervisor in the dark. You might be away for 8 weeks to undergo an important surgery. When this happens, your supervisor would need to find someone to take your place. Your temporary replacement may or may not be familiar with your workload, so you need to make sure that they’re given the heads-up in advance. You may also check out  how to write a confusion regarding sick leave policy letter .

4. Ask verbally and in writing.

Along with a formal letter , having a face-to-face conversation with your supervisor is highly advisable. While you aren’t obligated to let them know every single detail of your situation, they still have the right to know why you’re taking some time off from work. The more aware they are, then the more understanding they’re likely to be. After the meeting, you can compose a letter for documentation purposes, which will then go to your personal file.

How to Write an Official Letter for Leave

Asking for leave isn’t always an easy way out. Employers wouldn’t want a valued member of their team to be gone for so long, but there are also some things that they won’t be able to control but should otherwise accept. To make it easier for everyone involved, here are some tips to keep in mind:

1. Warn your employer in advance.  

If a member of your family is facing a life-threatening medical condition, for example, you need to let your employer know beforehand since they’re likely to expect you to take some time off to deal with the situation in case it takes a turn for the worst. You can have this discussion privately and face-to-face to make sure that your employer understands what you’re going through. You may also see notice letter examples.

2. Send an application.

You should only send an application after you’ve already warned your employer. Even if you need an approval for a much needed vacation leave or a medical leave , your chances of being approved is highly likely if you give a word of warning prior to sending the application.

3. Be specific with your purpose.

Many people lie their way to getting a leave just so they can take some time off from work to go on vacation or get some extra sleep at home. If you don’t want to get caught and gain a bad reputation from your manager, you might want to be as transparent as possible. Be honest and open about your time off. You may also like two weeks notice letter examples.

Unless you’re not comfortable to do so, make sure you explain why you need the leave or how it will benefit the company. Employers can be pretty understanding if you’re being reasonable enough.

4. Discuss how your absence will be handled.

As an employee of a company, you have your own set of responsibilities to attend to. But since you won’t be able to report for duty for a certain number of days, you need to let your employer know how you plan to distribute your work. You can also delegate some tasks to other members of your team during your absence. This says a lot about your character and your willingness to stay proactive despite the circumstance at hand. You may also check out formal notice examples.

5. Consider possible alternatives.  

If it’s possible to get some tasks done during this period of absence, don’t hesitate on letting your employers know about it. This is beneficial for both parties, as you’re likely to still get paid for doing the same things you could be doing at the office, and the company wouldn’t have to worry about hiring a temporary replacement or unloading all the responsibilities to a certain member of the team. You might be interested in employee notice examples.

The objective of writing an official letter for leave is to inform your boss about your proposed absence from work. By doing so, you’re expressing a form of professionalism as an employee by having the initiative to take action. Whether it’s for personal reasons, illness, or to further your education, asking for an extended leave that is longer than your typical holiday allowance can be a tricky situation to be in. This is why it’s important to learn how you can format your leave of absence to generate the desired response.

Dos and Don’ts for Requesting a Official Leave

Dos for requesting official leave:.

1. Provide Advance Notice:

Do submit your official leave request well in advance, adhering to any specified notice periods in your company policies.

2. Use Professional Language:

Do maintain a professional and formal tone in your written leave request.

3. Specify Dates Clearly:

Do clearly state the dates for your leave, including the starting and ending dates.

4. Explain Reason Briefly:

Do offer a concise and honest explanation for your leave, ensuring it aligns with company policies.

5. Offer Assistance:

Do express your willingness to assist in the transition and provide necessary information for a smooth workflow during your absence.

6. Follow Company Procedures:

Do adhere to company procedures and guidelines for requesting official leave, including the submission of required forms or documentation.

7. Attach Supporting Documents:

Do attach any relevant supporting documents, such as a medical certificate or other documentation, depending on company requirements.

8. Express Gratitude:

Do express gratitude for the consideration of your leave request and reiterate your commitment to fulfilling responsibilities upon your return.

Don’ts for Requesting Official Leave:

1. Don’t Delay Submission:

Don’t wait until the last minute to submit your leave request; adhere to any advance notice requirements.

2. Avoid Ambiguity:

Don’t be unclear about the dates or reasons for your leave; provide precise and accurate information.

3. Avoid Over-Sharing Personal Details:

Don’t include unnecessary personal details in your request; keep it professional and focused on the relevant information.

4. Don’t Assume Automatic Approval:

Don’t assume automatic approval; await official confirmation from the relevant authority or department.

5. Avoid Informal Language:

Don’t use informal language or casual expressions in your leave request; maintain a formal and respectful tone.

6. Don’t Forget to Follow Up:

Don’t forget to follow up if you haven’t received a response within the expected timeframe, following company protocols.

7. Avoid Ignoring Company Policies:

Don’t ignore or bypass company policies; adhere strictly to established procedures for leave requests.

How do I write a professional leave of absence letter?

Format and Layout:

• Use a formal business letter format with your name, address, date, recipient’s name, recipient’s title, and the company or organization’s address.
• Add a formal salutation at the beginning of the letter (e.g., “Dear [Recipient’s Name],”).

2. Introduction:

• Begin with a brief introduction, stating your intention to formally request a leave of absence.

3. Leave Details:

• Clearly specify the dates you intend to be on leave, including the start date and end date.

4. Reason for Leave:

• Briefly explain the reason for your leave. Be honest and provide sufficient detail without divulging overly personal information.

5. Assure Smooth Transition:

• Express your commitment to ensuring a smooth transition during your absence. Mention if you’ve taken steps to prepare your responsibilities or if you are available to provide information.

6. Offer to Assist:

• Express your willingness to assist in any way to ensure the continuity of work. Provide contact details in case of urgent matters.

7. Company Procedures:

• Mention that you are aware of and have followed company procedures for requesting a leave of absence. If required, state that you have attached any necessary supporting documents.

8. Closing:

• Express gratitude for considering your request.
• Reiterate your commitment to fulfilling any pending responsibilities upon your return.

9. Formal Closing:

• End the letter with a formal closing (e.g., “Sincerely,”).

10. Signature:

• Sign the letter with your full name.

How do I write a letter to my boss for leave?

Subject: Leave of Absence Request

[Your Full Name] [Your Position/Title] [Your Company Name] [Date]

[Supervisor’s Full Name] [Supervisor’s Position/Title] [Company Name] [Company Address]

Dear [Supervisor’s Last Name],

I trust this message finds you well. I am writing to formally request a leave of absence from work due to [briefly explain the reason, such as personal matters, family issues, medical reasons, etc.].

The proposed dates for my leave are [start date] to [end date]. I have taken the necessary steps to ensure that my current projects and tasks are up to date. Additionally, I have briefed [colleague’s name or department] on the status of my work and provided documentation to facilitate a smooth workflow during my absence.

I understand the importance of my role within the team and am committed to ensuring a seamless transition. I am willing to assist remotely if necessary and can be reached via email or phone during my leave for any urgent matters.

I have attached any relevant supporting documents, such as a medical certificate, to assist in the processing of my leave request.

I appreciate your prompt attention to this matter and kindly request your approval for this leave. If there are any specific procedures or forms that I need to complete, please advise accordingly.

Thank you for your understanding. I look forward to your positive response.

Best regards,

[Your Full Name] [Your Position/Title] [Your Contact Information]

General FAQ’s

What is a leave of absence.

A leave of absence is a period during which an individual is granted permission to be away from work, school, or other obligations, typically for personal, medical, or family reasons.

Are employers required to give employees paid leave from work?

In many places, employers are not universally required to provide paid leave. Paid leave policies often depend on local labor laws, company policies, and the employment contract.

What’s the best way to request a leave from work?

To request a leave from work, submit a formal written request to your supervisor. Specify the dates, reason, and any preparations made. Be clear, concise, and professional in your communication.

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Leave Application Formats

A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge. Sometimes, an individual may need to take time off the work, school, etc., for various reasons and to inform the relevant superior or in-charge about such intent, the individual would write a leave application. In this application, a formal request is made to the relevant party for granting absence to the individual for a certain time from the work or school.

Leave application can be written by people for personal or professional reasons. Some of the types of leave application that are common are:

• Application for annual leave.
• Application for Sick leave.
• Application for injury leave.
• Application for maternity.
• Application for paternity leave.
• Application for casual leave.
• Application for Illness or death of any relative leave.
• Application for a doctor’s appointment.
• Application for the dentist’s appointment.
• Application for vacation leave.
• Application for half-day leave.

The application formats for different types of leaves may vary from organization to organization and from country to country, as well. In addition, with time, the slight changes in the leave application formats keep on occurring as well. Even though the formats can differ, the general information that needs to be included or is included in the leave application remains the same, which is:

• Details of the addresser, such as name, contact information, secondary or emergency contact, etc.
• Details of the addressee.
• Subject or type of leave application.
• The reason behind the leave application.
• Duration of the leave with the dates mentioned.
• In the case of the employee’s leave application, details of the person who would handle the work in the absence of the employee.
• The number of allowed and remaining leaves, if applicable.
• Signature of the addresser for the verification.

As far as the leave application formats for the schools and students are concerned, they are usually the same. However, in the organizations, generally, templates are used for the leave applications. These templates can be designed by the organizations or they can simply use the templates that are available online or in the programs, such as Microsoft Word. The already-designed templates are easily downloadable, usable and customizable as per an organization’s requirements.

In addition, due to the advancements in technology, many organizations now have their attendance software developed through experts. Through this software, the employee can not only record his everyday attendance but request for the leave as well. The employee can also constantly review the number of paid leaves he is allowed to avail from the organization at any point in time.

There are numerous benefits of using the templates or the attendance software, which include:

• The employee can easily and quickly make the request without writing it every time from scratch.
• The information needed by the organization would not be missed, which is a possibility in case every employee writes their own version of the leave application.
• It would be easy for the employer to review a leave application if it is in a generalized format, as time will not be wasted to read each and every word of the application. He can simply review the important details.

The leave application, being a formal request made to the superior, needs to be professional and concise. The candidness or wordiness need to be avoided because, in the practical world, the boss does not want to spend a lot of time on a leave application.

The application for the leave submitted by an employee is kept in the record as a softcopy or in the employee file as a hardcopy, for any future reference.

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Leave Application Sample – Leave Letter Format: Types of Leave Applications – Leave Application Sample – Leave Application Template – Leave Letter Template – Leave Letter Examples

A-z about all leave application letters and templates.

In writing a leave application letter, the intention is to make an official request to be given a break from your place of employment for a specified duration. For college students, there are certain rules that have to be adhered to in writing a letter for leave purposes. In doing, so, the reason behind which you are seeking the break should be clearly stated in the letter, which is why applicants are advised to write it in such a way that the institution definitely accepts it.

Providing a decent reason in your leave application letter will influence its acceptance by the organization without any justification whatsoever. Some of the reasons that will qualify include personal reasons like being ill, work that is urgent and even the intention to visit an ailing relative among other reasons.

In this letter, three things will go a long way; being brief, straight to the point and convincing them that you are genuine in your intention. You should also make your letter grammatically correct. The language should also be very formal, not having elements of the friendliness of being casual. As such, maximum levels of professionalism have to be maintained.

Writing a Leave Application Letter

There are multiple types of leave applications including but not limited to the following:

• Leave for purposes of child care
• Temporary disability leave
• Leave for pregnancy purposes
• Leave to attend a funeral
• Leave to observe a religious occasion
• Leave for court purposes or civil duty
• Leave for unpaid reasons
• Leave for Sabbath reasons
• Leave as influenced by bad weather
• Leave to take a vacation
• Leave for purposes of visiting an ailing direct relative
• Leave to take part in a community service engagement
• Family support leave
• Leave for study purposes
• Annual leave application
• Leave to engage in an urgent work
• Maternity or paternity leave
• Leave for marriage reasons
• Leave for medical reasons

Format of a Leave Application Letter

Multiple things are concerned with the writing of a leave application letter regardless of whether it is for office, work, internship, or school purposes specifically due to the precision in terms of format requisite of a leave application letter. This will be instrumental in convincing the employer that you truly qualify for the leave. The following is a proposed format for an application letter.

Leave Application Sample Format

From, Your name: Designation: Company name: Date (on which you write the letter)  

To, Employer’s name Name of the company Sub: Reason for which you are applying

Part 1: Leave application letter body

The first section is where you ought to give the details of your letter including the need for an official break from work. The tone should be respectful and humble and addressing your employer. Among the details to be included, including the extent of the leave, the reason behind it, both of which should be stated in a brief and straight to the point manner.

Part 2: Leave application letter details

In this section, you are required to provide the details as well as the status of your present project and mention the handing over of pending tasks (if any), to capable colleagues and explain this thoroughly and clearly

Part 3: Thank you

This means that the employer should be thanked, a section that comes at the end of the letter. Here, you are thanking them for having considered and taken the time to go through your letter. You should also provide a number for a contact in the event that they will need to reach you for one reason or the other.

Closing Yours faithfully (Sign) ______ Name

Sample Leave Application Letter

The following is a sample letter of leave application for office purposes:

To, Mary King, Assistant Manager, Kridge Castles Group, Korea, (date).

From, Mr. Harvey Sultan, General Manager, Kridge Castles Group, Korea.

Sub: Leave application for an urgent piece of work

Dear Mrs. King

I hereby humbly bring to your kind notice my intention to visit my hometown for a period of four days. I have just purchased a piece of property and therefore needed it for the purposes of completing the final paperwork. I intend to leave tomorrow morning (date) and would return on (date)after the completion of all the paperwork.

Meanwhile, Mr. Erik will be handling my projects. He is a reliable individual who will be keeping you updated concerning the progress of the project during my absence.

I will be truly grateful if you consider this request and provide me leaves form (date). In the event of an emergency, you can reach me on (mobile number).

Thank you, Yours sincerely, Mary King.

Format of a Leave application Mail

In this era, organizations prefer to communicate through mails, an outcome that gives employees the option to send mail in seeking leave from work. While letters would serve the same purpose, mailing will ensure that it gets to the right hands, where the requisite steps can be taken right away. The following are a few insights concerning how to write an email seeking a leave of absence from work.

Tips in writing a leave application mail

• Be very respectful and kind
• Maintain a formal tone and choice of words
• Clearly state the reason for seeking the break as well as your expected duration being away
• Check for corrections before sending

Leave Application Template for Email

Mails take a similar format, as would a letter in applying for a leave. The following is the basic format.

From, Your mailing address, Date (when you write the email).

To, Receiver’s mailing address, Sub: Subject of the mail

The body part of the mail is supposed to provide a reason for seeking the leave, the duration as well as the status of assigned work after which you should offer gratitude to the employer for purposes of sanctioning the leave.

Thanks and regards, Your name.

Universal Leave Letter Application Template and Sample

[email protected] , date: Month day, year

Sub: Funeral leave

Dear Kevin,

I am writing this mail to bring to your attention that my father has passed on last evening and my family needs me at this trying moment. I am not able to report to work today due to this sudden calamity. The funeral prayer will be held today, therefore, kindly grant me leave for a single day (date). I apologize for the inconvenience which will result in my absence from the office. I will handle the pending projects ad will complete them as soon as possible after joining the office. Meanwhile, Mr. Morgan will handle my duties.

Thank you for your kind consideration

Regards, Kevin.

Medical Leave Application Letter Sample

From: Dan Klaus, Resident Doctor, LLGH Construction, USA, (date).

To: Bell Ken, Resident Contractor, LLGH Construction.

Sub: Medical leave

Dear Mr. Ken,

It is brought to your kind notice that I am having a minor arm surgery scheduled on (date). I am planning to resume work on (date). Upon having a successful surgery, I will get rid of the pain that has been limiting my performance at work for many years. All the necessary documentation is enclosed with the leave letter. I am working hard to clear all the pending tasks that were assigned to me. I am also coordinating with my colleagues to ascertain that they take care of my tasks in my absence without disturbing the natural balance of the system.

This surgery will really help me in performing better in my job and become more productive. Your consideration concerning this matter is highly appreciated. In the event of an emergency, kindly feel free to reach me on my phone.

Thanking you, Yours faithfully. Dan klaus.

Sick Leave Application Letter

A sick leave application letter is one where you apply for a break for the reason of being sick and the free template of Sick Leave Letter is available below:

From: Dan Klaus, Resident Doctor, Chastain Hospital, USA, (date).  

To: Bell Ken, Chief of Surgeons, Chastain Hospital

Sub: Sick leave application format

I hereby write this letter applying for sick leave following my illness. I am experiencing extreme pain in my stomach and chest. The doctor has advised me to take complete rest for three days (date). The medical certificate is enclosed with the letter to confirm that I need the break from work for my recovery to be successful. I will strive to keep in touch from time to time for important notifications. On resuming work, I am committed to catching up and making up for the lost time.

Please inform me in case of any clarification needed. I am available full-time on my cellular device. Please feel free to contact me in case of any emergency. I am looking forward to your urgent response concerning this issue.

Best Regards, Name.

Urgent Piece of Work Leave Application Letter Format and Sample

From: Dan Klaus, Resident Doctor, Chastain Hospital, USA, (date).

To: Bell Ken, Chief of Surgeons, Chastain Hospital.

Sub: Urgent piece of Work Leave Application 

It is brought to your kind attention that I have been invited to a medical school for a motivational talk scheduled on (date). I am planning to rejoin the office on (date). Upon having a successful talk, I will resume work in my best form. All the necessary documentation is enclosed with the leave letter. I am working very hard not to leave any pending work before my break. I am also collaborating with my teammates to ascertain that they take care of my duties in my absence without inconveniencing the system.

This talk will really help generate the next line of medical experts. Your consideration concerning this issue is highly appreciated. In case of an emergency, please feel free to reach me on (phone)

Thanking you, Yours faithfully, Dan Klaus.

Yousaf Saeed

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Ford recalls nearly 43,000 SUVs due to gas leaks — but remedy won’t fix problem

D ETROIT (AP) — Ford is recalling nearly 43,000 small SUVs because gasoline can leak from the fuel injectors onto hot engine surfaces, increasing the risk of fires. But the recall remedy does not include repairing the fuel leaks.

The recall covers certain Bronco Sport SUVs from the 2022 and 2023 model years, as well as Escape SUVs from 2022. All have 1.5-liter engines.

Ford says in documents filed with U.S. safety regulators that fuel injectors can crack, and gasoline or vapor can accumulate near ignition sources, possibly touching off fires.

Dealers will install a tube to let gasoline flow away from hot surfaces to the ground below the vehicle. They’ll also update engine control software to detect a pressure drop in the fuel injection system. If that happens, the software will disable the high pressure fuel pump, reduce engine power and cut temperatures in the engine compartment, according to documents posted Wednesday on the National Highway Traffic Safety Administration website.

Owners were to be notified by letter starting April 1.

The company says in documents it has reports of five under-hood fires and 14 warranty replacements of fuel injectors, but no reports of crashes or injuries.

In an email, Ford said it is not replacing fuel injectors because the problem happens only in about 1% of the SUVs. The new software also will trigger a dashboard warning light and allow customers to drive to a safe location, stop the vehicle and arrange for service, the company said.

The company also said it will extend warranty coverage for cracked fuel injectors, so owners who experience the problem will get replacements. Ford said repairs are already available, and details of the extended warranty will be available in June.

The company said the recall is an extension of a 2022 recall for the same problem. The repair has already been tested on vehicles involved in the previous recall, and Ford said it’s not aware of any problems.

Ford also said it isn’t recommending that the SUVs be parked only outdoors because there’s no evidence that fires happen when vehicles are parked and the engines are off.

Michael Brooks, executive director of the nonprofit Center for Auto Safety, called Ford’s remedy for the fuel leaks a “Band-aid type recall” and said the company is trying to avoid the cost of repairing the fuel injectors.

A 1% failure rate, he said, is high, and even with the repairs, drivers still could be forced to exit a freeway at a low speed, placing them at risk of a crash.

NHTSA, he said, should do more to make sure recalls fix the root causes of vehicle problems rather than making less-costly repairs.

In the past, NHTSA has said it does not have legal authority to pre-approve recall fixes. But in a statement Wednesday, the agency said it will “closely track their performance using field data.” The agency said owners who have questions should contact their dealership or Ford.

Brooks said Congress should change the law so the agency can “require something more than the rubber stamp that NHTSA is currently deploying” on recalls.

The agency, he said, has been more aggressive of late in investigating recall fixes. “That is a post-remedy inquiry that won’t make the fixes better, and further stretches out the process and leaves consumers in limbo,” he said.

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AT&T says a data breach leaked millions of customers’ information online. Were you affected?

FILE - The sign in front of an AT&T retail store is seen in Miami, July 18, 2019. The theft of sensitive information belonging to millions of AT&T’s current and former customers has been recently discovered online, the telecommunications giant said Saturday, March 30, 2024. In an announcement addressing the data breach, AT&T said that a dataset found on the dark web contains information including some Social Security numbers and passcodes for about 7.6 million current account holders and 65.4 million former account holders. (AP Photo/Lynne Sladky, File)

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NEW YORK (AP) — The theft of sensitive information belonging to millions of AT&T’s current and former customers has been recently discovered online, the telecommunications giant said this weekend.

In a Saturday announcement addressing the data breach, AT&T said that a dataset found on the “dark web” contains information including some Social Security numbers and passcodes for about 7.6 million current account holders and 65.4 million former account holders.

Whether the data “originated from AT&T or one of its vendors” is still unknown, the Dallas-based company noted — adding that it had launched an investigation into the incident. AT&T has also begun notifying customers whose personal information was compromised.

Here’s what you need to know.

WHAT INFORMATION WAS COMPROMISED IN THIS BREACH?

Although varying by each customer and account, AT&T says that information involved in this breach included Social Security numbers and passcodes — which, unlike passwords, are numerical PINS that are typically four digits long.

Full names, email addresses, mailing address, phone numbers, dates of birth and AT&T account numbers may have also been compromised. The impacted data is from 2019 or earlier and does not appear to include financial information or call history, the company said.

HOW DO I KNOW IF I WAS AFFECTED?

Consumers impacted by this breach should be receiving an email or letter directly from AT&T about the incident. The email notices began going out on Saturday, an AT&T spokesperson confirmed to The Associated Press.

WHAT ACTION HAS AT&T TAKEN?

Beyond these notifications, AT&T said that it had already reset the passcodes of current users. The company added that it would pay for credit monitoring services where applicable.

AT&T also said that it “launched a robust investigation” with internal and external cybersecurity experts to investigate the situation further.

HAS AT&T SEEN DATA BREACHES LIKE THIS BEFORE?

AT&T has seen several data breaches that range in size and impact over the years .

While the company says the data in this latest breach surfaced on a hacking forum nearly two weeks ago, it closely resembles a similar breach that surfaced in 2021 but which AT&T never acknowledged, cybersecurity researcher Troy Hunt told the AP Saturday.

“If they assess this and they made the wrong call on it, and we’ve had a course of years pass without them being able to notify impacted customers,” then it’s likely the company will soon face class action lawsuits, said Hunt, founder of an Australia-based website that warns people when their personal information has been exposed.

A spokesperson for AT&T declined to comment further when asked about these similarities Sunday.

HOW CAN I PROTECT MYSELF GOING FORWARD?

Avoiding data breaches entirely can be tricky in our ever-digitized world, but consumers can take some steps to help protect themselves going forward.

The basics include creating hard-to-guess passwords and using multifactor authentication when possible. If you receive a notice about a breach, it’s good idea to change your password and monitor account activity for any suspicious transactions. You’ll also want to visit a company’s official website for reliable contact information — as scammers sometimes try to take advantage of news like data breaches to gain your trust through look-alike phishing emails or phone calls.

In addition, the Federal Trade Commission notes that nationwide credit bureaus — such as Equifax, Experian and TransUnion — offer free credit freezes and fraud alerts that consumers can set up to help protect themselves from identity theft and other malicious activity.

AP Reporter Matt O’Brien contributed to this report from Providence, Rhode Island.

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Version 22.0

About this guidance

This guidance tells you how to calculate the 5-year continuous lawful period in the UK requirement for applicants applying for settlement on the following routes:

domestic workers in private households, paragraph 159G

dependants of a Tier 1 Entrepreneur and T1 Investor, paragraph 319AA

tier 1 (Entrepreneur), paragraph 245DF and Appendix A Table 6

tier 1 (Investor) 245E to 245EF and Appendix A Table 9 A

retired person of independent means ( paragraph 269 )

The following categories are also covered by this guidance which allow accelerated settlement:

tier 1 (Entrepreneur) ( paragraph 245DF )

tier 1 (Investor) ( paragraph 245EF )

Appendix Continuous Residence

Appendix Continuous Residence of the Immigration Rules will come into effect on 1 December 2020 for settlement applications in the following routes:

Skilled Worker (and Tier 2 (General))

T2 Minister of Religion (and Tier 2 (Minister of Religion))

T2 Sportsperson (and Tier 2 (Sportsperson))

Representative of an Overseas Business (and Media Representative and Sole Representative)

UK Ancestry

Global Talent (and Tier 1 (Exceptional Talent))

T5 (Temporary Worker) International Agreement Worker (Private Servant in a Diplomatic Household)

Dependants and Child Dependants of the routes listed above, except for UK Ancestry and Representative of an Overseas Business where there is no qualifying period of continuous residence for dependants

It is worth noting that from 1 December 2020 the names of some routes have changed. The previous name of the route is included in brackets in the list above. For example Global Talent includes a person with permission under Appendix Global Talent, or a Global Talent migrant under Appendix W of the rules in force before 1 December 2020, or a Tier 1 (Exceptional Talent) migrant. The full definition of each route is included in the definitions section of the Immigration Rules .

See the Continuous Residence guidance for more information about these routes and how an applicant on these routes can qualify for continuous residence.

If you have any questions about the guidance and your line manager or senior caseworker cannot help you, or you think that the guidance has factual errors, then email the Economic Migration Policy Team.

Border Force officers can also email BF OAS enquiries.

If you notice any formatting errors in this guidance (broken links, spelling mistakes and so on), or have any comments about the layout or navigability of the guidance, then you can email Guidance and forms– making changes.

Publication

Below is information on when this version of the guidance was published:

published for Home Office staff on 01 December 2020

Changes from last version of this guidance

This version has:

information on routes to settlement not covered by Appendix Continuous Residence of the immigration rules

a table setting out the qualifying period needed to meet the continuous residence requirements on the routes covered by this guidance - this table is in the Qualifying Period section of this guidance

Nationality applications

The limits set out in this guidance apply to applications for indefinite leave to remain (ILR) only. The assessment of absences for nationality applications is different.

Lengthy absences taken during the continuous period for ILR can impact on the applicant’s ability to meet the residency requirements for nationality. Separate guidance is available.

Long residence

This guidance does not apply to the continuous period requirement in long residence cases. See long residence guidance.

Qualifying period

This section sets out the qualifying period an applicant needs to meet for the continuous residence requirements within the routes set out in this guidance.

How to determine if the continuous period is spent lawfully in the UK

This section tells you how to decide if the continuous period is spent lawfully in the UK. The applicant must not have spent any of their time in the UK without valid leave to enter or remain (except as set out in section Continuation of lawful leave during absences from the UK).

You must refuse indefinite leave to remain (ILR) if the applicant does not meet the continuous period requirement set out in the Immigration Rules.

The continuous period requirement is the minimum amount of time which a migrant must spend in employment or being active in the UK economy before being eligible to qualify for ILR.

You must assess if the applicant has spent the required minimum time period in the UK, as well as whether they meet all of the other requirements for ILR set out in the Immigration Rules.

When you calculate if an applicant has met the continuous period requirement, you must examine how many days absence from the UK they have accrued.

The applicant must provide reasons for these absences in all categories except bereaved partner. The majority of applicants are also required to provide evidence of the absence. Evidence is not required from applicants in the following categories:

Tier 1 (Investor) ( paragraph 245EF )

Tier 1 (Entrepreneur) ( paragraph 245DF )

The Secretary of State retains discretion under the Immigration Act 1971 to grant leave outside the rules in exceptional cases .

Definition of the UK

For immigration purposes, ‘UK’ means Great Britain and Northern Ireland only. It does not include the Crown dependencies of the:

Channel Islands

Isle of Man

Time spent in the Crown dependencies may count towards the continuous period.

Details of categories of leave that can be included can be found in the Common Travel Area guidance. Where the applicant held leave in a category not included, you must treat any time spent in the Crown dependencies category as an absence from the UK.

Any time spent working off shore on the UK continental shelf, beyond the 12 nautical mile zone defined as UK territorial waters, does not count toward the continuous qualifying period for ILR, for example on ships or oil rigs. You must count this as an absence from the UK.

Absences which will not break continuity in the continuous period

This section tells you when absences will not break continuity when calculating if the continuous period requirement has been met.

Period between the issue of entry clearance and entering the UK

The period between entry clearance being issued and the applicant entering the UK may be counted toward the qualifying period. Any absences between the date of issue and entry to the UK count towards the 180 days allowable absence in the continuous 12-month period. The applicant does not need to provide evidence to demonstrate the reason for delayed entry.

If the delay is more than 180 days, you can only include time after the applicant entered the UK in the continuous period calculation.

Entry to the United Kingdom through Ireland

Applicants who entered through Ireland, and therefore have not passed through immigration control, cannot demonstrate their date of entry to the UK using their passport. Alternative evidence to demonstrate this can include, but is not limited to:

a copy of a travel ticket showing the date of arrival

independent evidence of activity following entry, such as:

a letter from an employer stating when the applicant started their employment in the UK

a tenancy agreement from a landlord stating when the applicant started living a UK address

180 whole days’ absence

No more than 180 days’ absences are allowed in a consecutive 12-month period.

You must only include whole days in this calculation. Part day absences, for example, less than 24 hours, are not counted. Therefore, if the applicant had a single absence during the 12 month period and arrived in the UK on day 181, the period would not exceed 180 days.

Tier 1 Entrepreneur and Tier 1 Investor dependant partners

You must not include any absence from the UK during periods of leave granted under the Rules in place before 11 January 2018 towards the 180 days allowable absences. For example, if a dependant partner’s qualifying period includes initial leave granted from 1 February 2015 to 31 January 2018, and an extension granted from 1 February 2018 to 31 January 2020, you must not count any absences before 1 February 2018.

Dependant children are not subject to limits on absences.

Calculating the specified continuous period

Applicants can submit a settlement application up to 28 days before they would reach the end of the specified period.

You must calculate the relevant qualifying period by counting backward from whichever of the following is most beneficial to the applicant:

the date of application

the date of decision

any date up to 28 days after the date of application

Transitional Arrangements: rolling 12 month period

Absences from the UK during period of leave granted on or after 11 January 2018 are considered on a rolling basis. If the applicant’s qualifying period includes leave granted before 11 January 2018, any absences during that leave are considered in consecutive 12-month periods ending on the date of application.

For example:

The application date is 30 June 2020. The applicant’s continuous period includes the following grants of leave:

one grant of leave from 1 July 2015 to 28 July 2018 – any absences during this grant of leave will be considered in consecutive 12-month periods, ending on 30 June each year

one grant of leave from 29 July 2018 to 30 June 2020 – any absences during this grant of leave will be considered on a rolling basis: you must not include any absences from the previous grant of leave when you assess this

Allowable absences

Absences must be for a reason consistent with the original purpose of entry to the UK, or for a serious or compelling reason, in the following categories:

• domestic workers in private households

The applicant must provide evidence as explained below.

For the categories below, there is no requirement to give a reason for absences if they do not exceed 180 days in a consecutive 12 month period:

Tier 1 (Entrepreneur)

Tier 1 (Investor)

Retired person of independent means

Tier 1 Entrepreneur and Tier 1 Investor dependants

Absences linked to reason for being in the UK: evidential requirements

For all other categories, absences must be consistent with, or connected to, the applicant’s sponsored or permitted employment or the permitted economic activity being carried out in the UK - for example, business trips or short secondments.

This also includes any paid annual leave which must be assessed on a case by case basis and should be in line with UK annual leave entitlement for settled workers. For example, the statutory leave entitlement is 5.6 weeks’ paid holiday each year, which for workers who work a 5 day week is 28 days’ paid leave. However, many employers provide 25 or 30 days’ paid leave a year, plus bank holidays.

Short visits outside the UK on weekends or other non-working days are consistent with the basis of stay and do not break the continuity of leave. You must count such absences towards the 180 day limit.

Evidence in the form of a letter from the employer which sets out the reasons for the absences, including annual leave, must be provided. Where short visits outside the UK, on weekends or other non-working days have taken place, evidence from the employer should be provided to confirm the applicant’s normal working pattern and show the absences occurred during a non-working period.

However, time spent away from the UK for extended periods, particularly if the business no longer exists, should not be allowed.

Interim caseworker action: missing evidence

If an applicant is required to provide specified documents from their employer explaining their absences and fails to do this, and the absences do not exceed 30 working days plus statutory public holidays per annum (for example, such absences are likely to be consistent with paid annual leave), you can choose, having regard to all the circumstances of the case, to consider the application without this documentation.

You still need evidence where the absences in a 12 month period (as defined above) exceed 30 working days plus statutory public holidays.

Absences for serious or compelling reasons: evidential requirements

Serious or compelling reasons will vary but can include:

serious illness of the applicant or a close relative

a natural disaster, for example, volcanic eruption or tsunami

The applicant must provide evidence in the form of a letter which sets out the reason for the absence with documents of support. For example:

medical certificates

birth or death certificates

evidence of disruption to travel arrangements

Employment outside of the UK

If the absences are connected to other employment outside the UK, which demonstrates the UK employment is secondary, these are not permitted absences, and the continuous period requirement is broken. Absences due to employment, whether related to the applicant’s job in the UK or not, count towards the 180 day maximum each year.

Absences due to economic or humanitarian crisis

On 11 January 2018 the Immigration Rules were amended to discount any absences from the UK from counting towards the 180 day limit, where the absence was due to the applicant assisting with a national or international economic or humanitarian crisis, such as the Ebola crisis which began in West Africa in 2014.

This covers Tier 1 (Entrepreneur) and Tier 1 (Investor) and dependent partners on these routes. ILR applicants should provide evidence to confirm that the absence was for this purpose and that their Sponsor (if there is one) agree to the absence for this purpose.

Full-time service overseas as a member of HM armed forces reserve

This section tells you how to consider time spent overseas during the continuous period of residence, as a member of Her Majesty’s (HM) armed forces reserve.

Under Section 4(1) of the Reserve Forces Act 1996, non-Economic European Area (EEA) national members of the following reserve forces of HM armed forces may be enlisted to serve overseas in the:

Royal Fleet reserve, Royal Naval reserve, Royal Marines reserve

Army reserve, Territorial Army

Air Force reserve, Royal Auxiliary Air Force

The enlistments concerned are permanent, full-time service that lasts for about 9 months and include a period of pre-operation training overseas.

The Reserve Forces (Safeguard of Employment) Act 1985 requires that, where the reservist is in civilian employment:

before service the employer consents to the deployment

the reservist is re-employed after service by the same employer

Under the Armed Forces Covenant, no member of HM armed forces is to be disadvantaged because of their service.

This means any periods of permanent, full time reserve service must be disregarded and treated as though it had been spent in their relevant employment, for the purpose of calculating the continuous residence period for indefinite leave to remain (ILR), on any of the work-related routes.

The applicant must provide evidence in the form of a letter from the:

armed force concerned, which confirms the deployment and the dates

employer, which confirms the applicant’s release for reserve service and their date of re-employment

Breaks in the continuous lawful period

This section tells you about breaks in the continuous lawful period.

The continuous period in the UK must be lawful. This means the applicant must have spent the qualifying period here continuously with leave to enter or remain.

You can only disregard breaks in the period of lawful residence in certain circumstances.

A break in the continuous period may occur just before the ILR application is made or at any point where leave expired during the continuous period claimed. The relevant rules you must apply depend on the Immigration Rules in place at the time the break occurred.

In most cases, a period of overstaying will already have been considered and accepted by the caseworker who handled the previous leave to remain applications and so you must not reconsider this. If the migrant’s leave expired and was then followed by a subsequent grant of entry clearance, the reasons for the delay will not have been assessed, as this was not relevant to the entry clearance decision. How to consider this is covered in more detail later in this guidance .

Breaks of leave in temporary leave applications submitted before 24 November 2016

You should disregard a period spent without leave where that leave expired no more than 28 days before a further application for entry clearance was made before 24 November 2016 and subsequently granted.

The 28 day period of overstaying is calculated from the latest of the:

end of the last period of leave to enter or remain that was granted

end of any extension of leave under sections 3C or 3D of the Immigration Act 1971

point a migrant is deemed to have received a written notice of invalidity, in line with paragraph 34C or 34CA of the Immigration Rules , in relation to an in-time application for leave to remain

In the following exceptional circumstances you can disregard applications made more than 28 days after the expiry of leave:

serious illness where the migrant or their representative are unable to submit the application in time. This must be supported by appropriate medical documentation

travel or postal delays which mean the migrant or their representative are unable to submit the application in time

inability to provide necessary documents. This only applies to exceptional or unavoidable circumstances beyond the migrant’s control, for example:

the Home Office being at fault in the loss of, or delay in returning, travel documents

delay in obtaining replacement documents following loss as a result of theft, fire or flood. These must be supported by evidence of the date of loss and the date replacement documents were sought

For ILR, you must disregard any period spent in the consideration of applications for leave to remain where the application was made (not decided) no more than 28 days after the expiry of leave, but before 24 November 2016.

Breaks of leave in temporary leave applications submitted after 24 November 2016

Applications submitted on or after this date may have a period of overstaying disregarded if the application is made:

within 14 days of the applicant’s previous leave expiring and there is a good reason beyond the applicant’s or their representative’s control, provided in or with the application, why the application could not be made in time

within 14 days of:

the refusal of the previous application for leave

the expiry of any leave which has been extended by section 3C of the Immigration Act 1971

the expiry of the time-limit for making an in-time application for administrative review or appeal (where applicable)

any administrative review or appeal being concluded, withdrawn or abandoned or lapsing

If there are good reasons beyond the applicant’s control which prevented them from applying in time, they must submit evidence of these with their application. All cases must be decided on their merits.

There is further information in the overstayer guidance.

Continuation of lawful leave during absences from the UK

This section tells you about lawful leave which continues whilst absent from the UK.

The continuous period is only maintained in certain circumstances. The relevant rules you must apply depend on the Immigration Rules in place at the time the break occurred.

Pre 24 November 2016

The continuous period is maintained if the applicant either:

leaves the UK with or without valid leave, but applies for new entry clearance within 28 days of their leave expiry date, is granted and re-enters the UK using that entry clearance

leaves the UK with valid leave and re-enters the UK whilst that leave remains valid

If the applicant’s leave expires whilst they are outside the UK and they apply for new entry clearance more than 28 days after their previous leave expires, the continuous period is broken and leave is not aggregated.

On or after 24 November 2016

leaves the UK with valid leave, applies for entry clearance before their leave expires, is granted and re-enters the UK using that entry clearance

applies for new entry clearance within 14 days of their leave expiry date, one of the circumstances below applies, their application is granted and they re-enter the UK using that entry clearance

The circumstances are that:

there was a good reason beyond the control of the applicant or their representative why the application could not be made in time

the application was made following the refusal of an in-time application and within 14 days of:

the refusal of the previous in-time application

the expiry of any leave extended by section 3C of the Immigration Act 1971 (please note that 3C leave lapses when an applicant leaves the UK)

the expiry of the time-limit for making an in-time application for administrative application for administrative review or appeal (where applicable)

any administrative review or appeal being concluded, withdrawn, abandoned or lapsing

Where an applicant has had a break in their leave while outside of the UK, the entry clearance officer is unlikely to have considered the reason, as any break would be irrelevant to the entry clearance application. As a result, you must consider the reason as part of the ILR application. The SET(O) form requests that migrants provide evidence demonstrating why previous applications were submitted while they did not have valid leave. Each break must be decided on its merits. There is further information on this type of consideration in the overstayer guidance.

If an applicant’s leave expires whilst they are outside the UK and they apply for new entry clearance more than 14 days after their previous leave expires, for any reason, the continuous period is broken and leave is not aggregated. The continuous period would also be broken where the gap is within 14 days, but you do not consider the reasons provided to be sufficiently compelling.

Breaks of leave and allowable absences

For any acceptable breaks of leave, the period spent outside of the UK will count towards the 180 days allowable absence. This includes any time:

while their leave remains valid

after the expiry of their leave

while the entry clearance application was under consideration

before they entered the UK once entry clearance had been granted

Exceptional cases

This section tells you about the exceptional circumstances when you can grant the applicant indefinite leave to remain (ILR) when their continuous leave is broken.

Absences of more than 180 days in a 12-month period before the date of application (in all categories) will mean the continuous period has been broken, unless an exemption applies. However, you may consider a grant of ILR if the applicant provides evidence to show the excessive absence was due to serious or compelling reasons.

The applicant must provide evidence in the form of a letter which sets out full details of the compelling reason for the absence and supporting documents, for example medical certificates or evidence of disruption to travel arrangements.

Absences of more than 180 days in any 12-month period for employment or economic activity reasons are not considered exceptional.

You can only apply discretion when it has been authorised at senior executive officer level.

Time spent overseas due to pregnancy, maternity, paternity, parental leave, adoption-related leave or illness is treated the same way as any other absence, that is, within the 180 days in any 12 months.

If someone is exempt from immigration control, they cannot by definition be in the UK unlawfully. Therefore, if an applicant has for a period of time while in the UK held exempt status, that period is lawful.

If a requirement for ILR is that an applicant must have held lawful residence in the UK that includes time spent in the UK with exempt status. Exempt status is not a grant of leave, so where the rules specifically require leave to be held, that requirement will not be met by an applicant having exempt status.

Deemed leave granted for a period of 90 days under Section 8A(b) of the Immigration Act (1971), from the day the applicant stops being exempt, can be counted towards the continuous period for ILR.

If the rules say the applicant must hold a specific category of leave, only time spent in this category will count towards the continuous period for ILR.

If you are satisfied that the circumstances are sufficiently compelling to approve, exceptionally grant indefinite leave to remain outside of the Immigration Rules.

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