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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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Ideas and insights from Harvard Business Publishing Corporate Learning

Powerful and Effective Presentation Skills: More in Demand Now Than Ever

When we talk with our L&D colleagues from around the globe, we often hear that presentation skills training is one of the top opportunities they’re looking to provide their learners. And this holds true whether their learners are individual contributors, people managers, or senior leaders. This is not surprising.

Effective communications skills are a powerful career activator, and most of us are called upon to communicate in some type of formal presentation mode at some point along the way.

For instance, you might be asked to brief management on market research results, walk your team through a new process, lay out the new budget, or explain a new product to a client or prospect. Or you may want to build support for a new idea, bring a new employee into the fold, or even just present your achievements to your manager during your performance review.

And now, with so many employees working from home or in hybrid mode, and business travel in decline, there’s a growing need to find new ways to make effective presentations when the audience may be fully virtual or a combination of in person and remote attendees.

Whether you’re making a standup presentation to a large live audience, or a sit-down one-on-one, whether you’re delivering your presentation face to face or virtually, solid presentation skills matter.

Even the most seasoned and accomplished presenters may need to fine-tune or update their skills. Expectations have changed over the last decade or so. Yesterday’s PowerPoint which primarily relied on bulleted points, broken up by the occasional clip-art image, won’t cut it with today’s audience.

The digital revolution has revolutionized the way people want to receive information. People expect presentations that are more visually interesting. They expect to see data, metrics that support assertions. And now, with so many previously in-person meetings occurring virtually, there’s an entirely new level of technical preparedness required.

The leadership development tools and the individual learning opportunities you’re providing should include presentation skills training that covers both the evergreen fundamentals and the up-to-date capabilities that can make or break a presentation.

So, just what should be included in solid presentation skills training? Here’s what I think.

The fundamentals will always apply When it comes to making a powerful and effective presentation, the fundamentals will always apply. You need to understand your objective. Is it strictly to convey information, so that your audience’s knowledge is increased? Is it to persuade your audience to take some action? Is it to convince people to support your idea? Once you understand what your objective is, you need to define your central message. There may be a lot of things you want to share with your audience during your presentation, but find – and stick with – the core, the most important point you want them to walk away with. And make sure that your message is clear and compelling.

You also need to tailor your presentation to your audience. Who are they and what might they be expecting? Say you’re giving a product pitch to a client. A technical team may be interested in a lot of nitty-gritty product detail. The business side will no doubt be more interested in what returns they can expect on their investment.

Another consideration is the setting: is this a formal presentation to a large audience with questions reserved for the end, or a presentation in a smaller setting where there’s the possibility for conversation throughout? Is your presentation virtual or in-person? To be delivered individually or as a group? What time of the day will you be speaking? Will there be others speaking before you and might that impact how your message will be received?

Once these fundamentals are established, you’re in building mode. What are the specific points you want to share that will help you best meet your objective and get across your core message? Now figure out how to convey those points in the clearest, most straightforward, and succinct way. This doesn’t mean that your presentation has to be a series of clipped bullet points. No one wants to sit through a presentation in which the presenter reads through what’s on the slide. You can get your points across using stories, fact, diagrams, videos, props, and other types of media.

Visual design matters While you don’t want to clutter up your presentation with too many visual elements that don’t serve your objective and can be distracting, using a variety of visual formats to convey your core message will make your presentation more memorable than slides filled with text. A couple of tips: avoid images that are cliched and overdone. Be careful not to mix up too many different types of images. If you’re using photos, stick with photos. If you’re using drawn images, keep the style consistent. When data are presented, stay consistent with colors and fonts from one type of chart to the next. Keep things clear and simple, using data to support key points without overwhelming your audience with too much information. And don’t assume that your audience is composed of statisticians (unless, of course, it is).

When presenting qualitative data, brief videos provide a way to engage your audience and create emotional connection and impact. Word clouds are another way to get qualitative data across.

Practice makes perfect You’ve pulled together a perfect presentation. But it likely won’t be perfect unless it’s well delivered. So don’t forget to practice your presentation ahead of time. Pro tip: record yourself as you practice out loud. This will force you to think through what you’re going to say for each element of your presentation. And watching your recording will help you identify your mistakes—such as fidgeting, using too many fillers (such as “umm,” or “like”), or speaking too fast.

A key element of your preparation should involve anticipating any technical difficulties. If you’ve embedded videos, make sure they work. If you’re presenting virtually, make sure that the lighting is good, and that your speaker and camera are working. Whether presenting in person or virtually, get there early enough to work out any technical glitches before your presentation is scheduled to begin. Few things are a bigger audience turn-off than sitting there watching the presenter struggle with the delivery mechanisms!

Finally, be kind to yourself. Despite thorough preparation and practice, sometimes, things go wrong, and you need to recover in the moment, adapt, and carry on. It’s unlikely that you’ll have caused any lasting damage and the important thing is to learn from your experience, so your next presentation is stronger.

How are you providing presentation skills training for your learners?

Manika Gandhi is Senior Learning Design Manager at Harvard Business Publishing Corporate Learning. Email her at [email protected] .

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6 presentation skills and how to improve them

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What are presentation skills?

The importance of presentation skills, 6 presentation skills examples, how to improve presentation skills.

Tips for dealing with presentation anxiety

Learn how to captivate an audience with ease

Capturing an audience’s attention takes practice. 

Over time, great presenters learn how to organize their speeches and captivate an audience from start to finish. They spark curiosity, know how to read a room , and understand what their audience needs to walk away feeling like they learned something valuable.

Regardless of your profession, you most likely use presentation skills on a monthly or even weekly basis. Maybe you lead brainstorming sessions or host client calls. 

Developing effective presentation skills makes it easier to contribute ideas with confidence and show others you’re someone to trust. Although speaking in front of a crowd sometimes brings nerves and anxiety , it also sparks new opportunities.

Presentation skills are the qualities and abilities you need to communicate ideas effectively and deliver a compelling speech. They influence how you structure a presentation and how an audience receives it. Understanding body language , creating impactful visual aids, and projecting your voice all fall under this umbrella.

A great presentation depends on more than what you say. It’s about how you say it. Storytelling , stage presence, and voice projection all shape how well you express your ideas and connect with the audience. These skills do take practice, but they’re worth developing — especially if public speaking makes you nervous. 

Engaging a crowd isn’t easy. You may feel anxious to step in front of an audience and have all eyes and ears on you.

But feeling that anxiety doesn’t mean your ideas aren’t worth sharing. Whether you’re giving an inspiring speech or delivering a monthly recap at work, your audience is there to listen to you. Harness that nervous energy and turn it into progress.

Strong presentation skills make it easier to convey your thoughts to audiences of all sizes. They can help you tell a compelling story, convince people of a pitch , or teach a group something entirely new to them. And when it comes to the workplace, the strength of your presentation skills could play a part in getting a promotion or contributing to a new initiative.

To fully understand the impact these skills have on creating a successful presentation, it’s helpful to look at each one individually. Here are six valuable skills you can develop:

1. Active listening

Active listening is an excellent communication skill for any professional to hone. When you have strong active listening skills, you can listen to others effectively and observe their nonverbal cues . This helps you assess whether or not your audience members are engaged in and understand what you’re sharing. 

Great public speakers use active listening to assess the audience’s reactions and adjust their speech if they find it lacks impact. Signs like slouching, negative facial expressions, and roaming eye contact are all signs to watch out for when giving a presentation.

2. Body language

If you’re researching presentation skills, chances are you’ve already watched a few notable speeches like TED Talks or industry seminars. And one thing you probably noticed is that speakers can capture attention with their body language. 

A mixture of eye contact, hand gestures , and purposeful pacing makes a presentation more interesting and engaging. If you stand in one spot and don’t move your body, the audience might zone out.

3. Stage presence

A great stage presence looks different for everyone. A comedian might aim for more movement and excitement, and a conference speaker might focus their energy on the content of their speech. Although neither is better than the other, both understand their strengths and their audience’s needs. 

Developing a stage presence involves finding your own unique communication style . Lean into your strengths, whether that’s adding an injection of humor or asking questions to make it interactive . To give a great presentation, you might even incorporate relevant props or presentation slides.

4. Storytelling

According to Forbes, audiences typically pay attention for about 10 minutes before tuning out . But you can lengthen their attention span by offering a presentation that interests them for longer. Include a narrative they’ll want to listen to, and tell a story as you go along. 

Shaping your content to follow a clear narrative can spark your audience’s curiosity and entice them to pay careful attention. You can use anecdotes from your personal or professional life that take your audience along through relevant moments. If you’re pitching a product, you can start with a problem and lead your audience through the stages of how your product provides a solution.

5. Voice projection

Although this skill may be obvious, you need your audience to hear what you’re saying. This can be challenging if you’re naturally soft-spoken and struggle to project your voice.

Remember to straighten your posture and take deep breaths before speaking, which will help you speak louder and fill the room. If you’re talking into a microphone or participating in a virtual meeting, you can use your regular conversational voice, but you still want to sound confident and self-assured with a strong tone.

If you’re unsure whether everyone can hear you, you can always ask the audience at the beginning of your speech and wait for confirmation. That way, they won’t have to potentially interrupt you later.

Ensuring everyone can hear you also includes your speed and annunciation. It’s easy to speak quickly when nervous, but try to slow down and pronounce every word. Mumbling can make your presentation difficult to understand and pay attention to.

6. Verbal communication 

Although verbal communication involves your projection and tone, it also covers the language and pacing you use to get your point across. This includes where you choose to place pauses in your speech or the tone you use to emphasize important ideas.

If you’re giving a presentation on collaboration in the workplace , you might start your speech by saying, “There’s something every workplace needs to succeed: teamwork.” By placing emphasis on the word “ teamwork ,” you give your audience a hint on what ideas will follow.

To further connect with your audience through diction, pay careful attention to who you’re speaking to. The way you talk to your colleagues might be different from how you speak to a group of superiors, even if you’re discussing the same subject. You might use more humor and a conversational tone for the former and more serious, formal diction for the latter.

Everyone has strengths and weaknesses when it comes to presenting. Maybe you’re confident in your use of body language, but your voice projection needs work. Maybe you’re a great storyteller in small group settings, but need to work on your stage presence in front of larger crowds. 

The first step to improving presentation skills is pinpointing your gaps and determining which qualities to build upon first. Here are four tips for enhancing your presentation skills:

1. Build self-confidence

Confident people know how to speak with authority and share their ideas. Although feeling good about your presentation skills is easier said than done, building confidence is key to helping your audience believe in what you’re saying. Try practicing positive self-talk and continuously researching your topic's ins and outs.

If you don’t feel confident on the inside, fake it until you make it. Stand up straight, project your voice, and try your best to appear engaged and excited. Chances are, the audience doesn’t know you’re unsure of your skills — and they don’t need to.

Another tip is to lean into your slideshow, if you’re using one. Create something colorful and interesting so the audience’s eyes fall there instead of on you. And when you feel proud of your slideshow, you’ll be more eager to share it with others, bringing more energy to your presentation.

2. Watch other presentations

Developing the soft skills necessary for a good presentation can be challenging without seeing them in action. Watch as many as possible to become more familiar with public speaking skills and what makes a great presentation. You could attend events with keynote speakers or view past speeches on similar topics online.

Take a close look at how those presenters use verbal communication and body language to engage their audiences. Grab a notebook and jot down what you enjoyed and your main takeaways. Try to recall the techniques they used to emphasize their main points, whether they used pauses effectively, had interesting visual aids, or told a fascinating story.

3. Get in front of a crowd

You don’t need a large auditorium to practice public speaking. There are dozens of other ways to feel confident and develop good presentation skills.

If you’re a natural comedian, consider joining a small stand-up comedy club. If you’re an avid writer, participate in a public poetry reading. Even music and acting can help you feel more comfortable in front of a crowd.

If you’d rather keep it professional, you can still work on your presentation skills in the office. Challenge yourself to participate at least once in every team meeting, or plan and present a project to become more comfortable vocalizing your ideas. You could also speak to your manager about opportunities that flex your public speaking abilities.

4. Overcome fear

Many people experience feelings of fear before presenting in front of an audience, whether those feelings appear as a few butterflies or more severe anxiety. Try grounding yourself to shift your focus to the present moment. If you’re stuck dwelling on previous experiences that didn’t go well, use those mistakes as learning experiences and focus on what you can improve to do better in the future.

Tips for dealing with presentation anxiety 

It’s normal to feel nervous when sharing your ideas. In fact, according to a report from the Journal of Graduate Medical Education, public speaking anxiety is prevalent in 15–30% of the general population .

Even though having a fear of public speaking is common, it doesn’t make it easier. You might feel overwhelmed, become stiff, and forget what you were going to say. But although the moment might scare you, there are ways to overcome the fear and put mind over matter.

Use these tactics to reduce your stress when you have to make a presentation:

1. Practice breathing techniques

If you experience anxiety often, you’re probably familiar with breathing techniques for stress relief . Incorporating these exercises into your daily routine can help you stop worrying and regulate anxious feelings. 

Before a big presentation, take a moment alone to practice breathing techniques, ground yourself, and reduce tension. It’s also a good idea to take breaths throughout the presentation to speak slower and calm yourself down .

2. Get organized

The more organized you are, the more prepared you’ll feel. Carefully outline all of the critical information you want to use in your presentation, including your main talking points and visual aids, so you don’t forget anything. Use bullet points and visuals on each slide to remind you of what you want to talk about, and create handheld notes to help you stay on track.

3. Embrace moments of silence

It’s okay to lose your train of thought. It happens to even the most experienced public speakers once in a while. If your mind goes blank, don’t panic. Take a moment to breathe, gather your thoughts, and refer to your notes to see where you left off. You can drink some water or make a quick joke to ease the silence or regain your footing. And it’s okay to say, “Give me a moment while I find my notes.” Chances are, people understand the position you’re in.

4. Practice makes progress

Before presenting, rehearse in front of friends and family members you trust. This gives you the chance to work out any weak spots in your speech and become comfortable communicating out loud. If you want to go the extra mile, ask your makeshift audience to ask a surprise question. This tests your on-the-spot thinking and will prove that you can keep cool when things come up.

Whether you’re new to public speaking or are a seasoned presenter, you’re bound to make a few slip-ups. It happens to everyone. The most important thing is that you try your best, brush things off, and work on improving your skills to do better in your next presentation.

Although your job may require a different level of public speaking than your favorite TED Talk , developing presentation skills is handy in any profession. You can use presentation skills in a wide range of tasks in the workplace, whether you’re sharing your ideas with colleagues, expressing concerns to higher-ups, or pitching strategies to potential clients.

Remember to use active listening to read the room and engage your audience with an interesting narrative. Don’t forget to step outside your comfort zone once in a while and put your skills to practice in front of a crowd. After facing your fears, you’ll feel confident enough to put presentation skills on your resume.

If you’re trying to build your skills and become a better employee overall, try a communications coach with BetterUp. 

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

The 11 tips that will improve your public speaking skills

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Blog Beginner Guides How To Make a Good Presentation [A Complete Guide]

How To Make a Good Presentation [A Complete Guide]

Written by: Krystle Wong Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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• Presentation Skills
• Skills & Tools

Presentation skills can be defined as a set of abilities that enable an individual to: interact with the audience; transmit the messages with clarity; engage the audience in the presentation; and interpret and understand the mindsets of the listeners. These skills refine the way you put forward your messages and enhance your persuasive powers.

The present era places great emphasis on good presentation skills. This is because they play an important role in convincing the clients and customers. Internally, management with good presentation skills is better able to communicate the mission and vision of the organization to the employees.

Importance of Presentation Skills

Interaction with others is a routine job of businesses in today’s world. The importance of good presentation skills is established on the basis of following points:

• They help an individual in enhancing his own growth opportunities. In addition, it also grooms the personality of the presenter and elevates his levels of confidence.
• In case of striking deals and gaining clients, it is essential for the business professionals to understand the audience. Good presentation skills enable an individual to mold his message according to the traits of the audience. This increases the probability of successful transmission of messages.
• Lastly, business professionals have to arrange seminars and give presentations almost every day. Having good presentation skills not only increases an individual’s chances of success, but also enable him to add greatly to the organization.

How to Improve Presentation Skills

Development of good presentation skills requires efforts and hard work. To improve your presentation skills, you must:

• Research the Audience before Presenting: This will enable you to better understand the traits of the audience. You can then develop messages that can be better understood by your target audience. For instance, in case of an analytical audience, you can add more facts and figures in your presentation.
• Structure your Presentation Effectively: The best way to do this is to start with telling the audience, in the introduction, what you are going to present. Follow this by presenting the idea, and finish off the presentation by repeating the main points.
• Do a lot of Practice: Rehearse but do not go for memorizing the presentation. Rehearsals reduce your anxiety and enable you to look confident on the presentation day. Make sure you practice out loud, as it enables you to identify and eliminate errors more efficiently. Do not memorize anything as it will make your presentation look mechanical. This can reduce the degree of audience engagement.
• Take a Workshop: Most medium and large businesses allow their employees to take employee development courses and workshops, as well-trained employees are essential to the success of any company. You can use that opportunity to take a workshop on professional presentation skills such as those offered by Langevin Learning Services , which are useful for all business professionals, from employees to business trainers and managers.

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• Career Planning
• Skills Development

Important Presentation Skills for Workplace Success

• What Are Presentation Skills?

Steps To Create a Presentation

Skills that help make an effective presentation, how to make your skills stand out.

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Whether you’re a high-level executive or an administrative assistant, developing your presentation skills is one key way to climb in an office-based job. Leaders make decisions based on information shared in presentation format, and hardly any business changes its mind without first seeing a persuasive presentation.

It is important for any office employee to know what steps go into creating an effective presentation and what presentation skills are most important to employers. Highlighting these skills will also help you stand out during your job search.

Key Takeaways

• Presentation skills are what you need to know to be able to give an engaging, effective presentation.
• The steps to creating a successful presentation are preparation, delivery, and follow-up.
• Employers want to know you have the necessary skills to research, analyze, and create a presentation, plus the communication skills needed to deliver it and field questions afterward.
• You can highlight your skills to employers through your resume, cover letter, and interview.

What Are Presentation Skills? 

Presentation skills refer to all the qualities you need to create and deliver a clear and effective presentation. While what you say during a presentation matters, employers also value the ability to create supporting materials, such as slides.

Your prospective employer may want you to deliver briefings and reports to colleagues, conduct training sessions, present information to clients, or perform any number of other tasks that involve speaking before an audience.

Giving engaging and easy-to-understand talks is a major component of the strong  oral communication skills  that are a  job requirement  for many positions. Not all presentations take place in a formal meeting. Many presentation skills are relevant to one-on-one consults or sales calls.

Any presentation has three phases: preparation, delivery, and follow-up. All presentation skills fit into one of these three phases.

Preparation 

Preparation involves research and building the presentation. Consider the audience you'll be presenting to and what most interests them. This may mean crafting the entire text (or at least writing notes) and creating any slides and other supporting audio/visual materials.

You will also have to make sure that the appropriate venue is available, properly set up beforehand, and ensure the projector (if you'll need one) works and connects with your laptop.

You'll also want to practice your presentation as many times as you need to to feel comfortable delivering it with ease and confidence within the time allotted for the presentation.

Skills related to preparation include conducting research related to your presentation topic, devising charts and graphs depicting your research findings, and learning about your audience to better tailor your presentation to their needs. You'll also need to create digital slides, using statistics, examples, and stories to illustrate your points and effectively to persuade the audience.

Preparing handouts or digital references is an added courtesy that will help the audience pay attention because they won't be preoccupied with note-taking.

Your delivery is the part of the presentation that the audience sees. A good delivery depends on careful preparation and confident presentation and requires its own distinctive  skill set . 

Skills related to delivery include giving an attention-grabbing opening for a talk, providing a summary of what will be covered to introduce the presentation and provide context, and using  body language  and eye contact to convey energy and confidence.

Make sure you pause to emphasize key points, modulate your vocal tone for emphasis, and articulate your speech clearly and smoothly.

Don't be afraid of injecting humor or speaking with enthusiasm and animation—these techniques can help you in projecting confidence to your audience.

Summarize key points at the conclusion of the presentation, and be sure to have a plan for how you'll field any audience questions.

Presentation follow-up includes properly breaking down and storing any equipment, contacting any audience members with whom you agreed to communicate further, and soliciting, collecting, and analyzing feedback.

In some presentations, you may collect information from audience members—such as names and contact information or completed surveys—that you also must organize and store.

Skills related to follow-up include creating an evaluation form to solicit feedback from attendees, interpreting feedback from evaluations, and modifying the content and/or delivery for future presentations. Other follow-up skills include organizing a database of attendees for future presentations, interviewing key attendees to gain additional feedback, and emailing presentation slides to attendees.

To create and deliver the most effective presentation takes a variety of skills, which you can always work to improve.

You must be able to look honestly at your performance, assess the feedback you get, and figure out what you need to do to get better. That takes  analytical thinking .

More importantly, you need to have a firm grasp of the information you are about to communicate to others. You need to analyze your audience and be prepared to think quickly if asked questions that force you to demonstrate that you are fully aware of the material and its implications.

The kind of analytical skills you need to be an effective presenter include problem sensitivity, problem-solving , reporting and surveying, optimization, and predictive modeling. It also helps to be adept at strategic planning, integration, process management, and diagnostics. With these skills, you'll be better able to objectively analyze, evaluate, and act on your findings.

Organization

You do not want to be the person who spends half of their presentation time trying to find a cable to connect their laptop to the projector. Many things can and do go wrong just before a presentation unless you are  organized .

Presentation preparation also means keeping track of notes, information, and start/stop times. You will want to proofread and fine-tune all the materials you plan to use for the presentation to catch any mistakes. Make sure you time yourself when you rehearse so you know how long it will take to deliver the presentation.

A presentation that's finished in half the time allotted is as problematic as one that's too long-winded.

Some key organizational skills to work on include event planning, auditing, benchmarking, prioritization, and recordkeeping. Make sure your scheduling is on point and pay close attention to detail. Quick thinking is an important skill to have for when things inevitably go wrong.

Nonverbal Communication

When speaking to an audience, the way you present yourself can be just as important as how you present your information. You want to appear confident and engaging. You can do this through good posture, the use of hand gestures, and making eye contact with the audience.

Practice your  nonverbal communication  by filming yourself doing a practice presentation and observing your body language carefully. Your physical bearing and poise should convey a degree of comfort and confidence in front of an audience, while active listening , respect, and emotional intelligence will help you in facilitating group discussions.

Presentation Software

Microsoft PowerPoint is the dominant software used to create visual aids for presentations. Learn to use it well, including the special features outside of basic templates that can really bring a presentation to life. Even if someone else is preparing your slideshow for you, it will help to know how to use the software in case of last-minute changes.

Other software that is good to learn includes Microsoft Office, Apple Keynote, Google Slides, and Adobe Presenter.

Public Speaking

You need to appear comfortable and engaging when speaking before a live audience, even if you're not. This can take years of practice, and sometimes  public speaking  just isn't for certain people. An uncomfortable presenter is a challenge for everyone. Fortunately, public speaking skills can improve with practice . Some skills to work on include articulation, engagement, and memorization. You should be able to assess the needs of the audience and handle difficult questions. Controlling your performance anxiety will help you communicate more effectively.

Research is the first step in preparing most presentations and could range from a multi-year process to spending 20 minutes online, depending on context and subject matter. At the very least, you must be able to clearly frame research questions, identify appropriate information sources, and organize your results. Other useful skills include brainstorming, collaboration , comparative analysis, data interpretation, and deductive and inductive reasoning. Business intelligence is a skill that will help you evaluate what information you need to support the bottom line, while case analysis and causal relationships will help you parse and evaluate meaning.

Verbal Communication

Public speaking is one form of  verbal communication , but you will need other forms to give a good presentation. Specifically, you must know how to answer questions. You should be able to understand questions asked by your audience (even if they're strange or poorly worded) and provide respectful, honest, and accurate answers without getting off-topic. Use active listening, focus, and empathy to understand your audience. Skills such as assertiveness, affirmation, and enunciation will help you restate and clarify your key points as it relates to their questions or concerns.

You may or may not need a written script, but you do need to pre-plan what you are going to say, in what order you will say it, and at what level of detail. If you can write a cohesive essay, you can plan a presentation.

Typical writing skills apply to your presentation just as they do to other forms of writing, including grammar, spelling, vocabulary, and proofreading. The ability to build outlines, take notes, and mark up documents will also be useful.

More Presentation Skills

In addition to the skills previously mentioned, there are other important skills that can apply to your presentation. The other skills you need will depend on what your presentation is about, your audience, and your intended results. Some of these additional skills include:

• Summarizing
• Providing anecdotes to illustrate a point
• Designing handouts
• Recognizing and countering objections
• Posing probing questions to elicit more detail about specific issues
• Awareness of ethnic, political, and religious diversity
• Receiving criticism without defensiveness
• Refraining from speaking too often or interrupting others
• Anticipating the concerns of others
• Product knowledge
• SWOT analysis format
• Supporting statements with evidence
• Multilingual
• Working with reviewers
• Consistency
• Developing and maintaining standard operating procedures (SOPs)
• Developing a proposition statement
• Creating and managing expectations

Include skills on your resume. If applicable, you might mention these words in your  resume summary  or  headline .

Highlight skills in your cover letter. Mention one or two specific presentation skills and give examples of instances when you demonstrated these traits in the workplace.

Show your presentation skills in job interviews. During the interview process, you may be asked to give a sample presentation. In this case, you will want to embody these skills during the presentation. For example, you will want to demonstrate your oral communication skills by speaking clearly and concisely throughout the presentation.

PennState. " Steps in Preparing a Presentation ."

Harvard Division of Continuing Education. " 10 Tips for Improving Your Public Speaking Skills ."

Northern Illinois University. " Delivering the Presentation ."

• Career Blog

Professionalism at Work: Definition, How-to, and Examples

Professionalism in the workplace is an essential trait that every employee must possess. In today’s business world, people not only focus on delivering quality work but also on presenting themselves in a respectful and responsible manner.

The significance of professionalism at work is undeniable. It sets the foundation for a positive company culture and respectful employee relationships. Professionalism lays the groundwork for success in business partnerships and helps in achieving organizational goals.

In simple terms, professionalism refers to the way people behave and interact with each other in a work environment. Professionalism is not just about the way a person dresses, but it also encompasses the way one speaks, acts, and works. It involves carrying oneself with integrity, being responsible, and striving for excellence in everything that one does.

In this article, we will explore the definition of professionalism in depth. We will also provide a guide on how to be professional at work and share a few examples of professionalism in action. We believe that this article will help you understand the importance of professionalism in the workplace and empower you with the knowledge to develop and enhance your professionalism skills on the job.

Characteristics of Professionalism

To be considered a true professional in the workplace, individuals must exhibit a variety of key characteristics. These traits, when taken together, are what define professionalism on the job. Some of the most important characteristics of professionalism include:

Ethics and Integrity

Professionalism is closely tied to one’s personal ethics and sense of integrity. In order to be considered a professional, one must display honesty, morality, and ethical behavior both on and off the job. Professionals understand the importance of following through on commitments, maintaining confidentiality, and always upholding the highest standards of behavior.

Reliability and Responsibility

Being reliable and responsible are also key components of professionalism. When someone is reliable, they show up on time, complete tasks in a timely manner, and can be counted on to follow through on their commitments. Professionals understand that their actions impact others and take pride in fulfilling their responsibilities to the best of their ability.

Positive Attitude and Self-Presentation

Perhaps one of the most easily recognizable traits of professionalism is a positive attitude and strong self-presentation. This means that professionals are personable, approachable, and maintain a positive outlook even in challenging situations. They present themselves well, taking care to dress appropriately and maintain a professional demeanor at all times.

Effective Communication

Effective communication skills are also key components of professionalism. Being able to communicate clearly, effectively, and professionally can mean the difference between success and failure in the workplace. Professionals understand the importance of listening actively, being concise, and adapting their communication style to the specific audience they are addressing.

Expertise with Continuous Learning

Finally, professionalism involves a commitment to continuous learning and development. Professionals understand that in order to stay ahead of the curve in their field, they must continually be seeking out new knowledge, skills, and experience. They take pride in staying up-to-date with industry trends and always seek out opportunities for growth and development.

The characteristics of professionalism are closely tied to personal integrity, responsibility, and a commitment to excellence. Whether we are just starting out in our careers or have been in the workforce for many years, developing these traits is key to long-term success and fulfillment in the workplace.

Benefits of Professionalism

Professionalism is often seen as a cornerstone of a successful career, and with good reason. There are several benefits to cultivating a professional attitude and approach in the workplace. Below are just a few of the most notable:

Better Career Opportunities

One of the biggest benefits of professionalism is that it can lead to better career opportunities. When you consistently demonstrate a high level of professionalism, you’ll be seen as a valuable asset to your organization. This can lead to promotions, new job opportunities, and even industry recognition.

Employers appreciate employees who take their jobs seriously and are committed to delivering high-quality work. By demonstrating a professional attitude and approach, you’ll be more likely to catch the attention of hiring managers and decision-makers in your field.

Improved Reputation and Credibility

Another benefit of professionalism is that it can improve your reputation and credibility. When you’re viewed as a professional, others will trust and respect you more. This can lead to new business opportunities, partnerships, and collaborations.

Having a strong reputation and credibility are essential for success in any industry. By consistently demonstrating professionalism, you’ll be able to establish yourself as a trustworthy and reliable individual who is committed to achieving success in their career.

Enhanced Teamwork and Collaboration

Professionalism is also important when it comes to working with others. When every member of a team is professional, it can lead to enhanced teamwork and collaboration.

Professionalism involves treating your colleagues with respect, communicating effectively, and working together to achieve a common goal. When everyone on a team is committed to these principles, tasks are completed more efficiently, and the results are typically of higher quality.

Increased Job Satisfaction

Finally, professionalism can lead to increased job satisfaction. When you have a professional attitude and approach, you’re more likely to feel fulfilled and satisfied with your work.

This is because professionalism involves taking pride in your work, holding yourself to high standards, and striving for excellence. When you’re able to consistently meet these standards, you’ll feel a greater sense of accomplishment and satisfaction with your career.

Cultivating professionalism in the workplace is essential for career success. By doing so, you’ll enjoy better career opportunities, improved reputation and credibility, enhanced teamwork and collaboration, and increased job satisfaction.

How to Develop Professionalism

Developing professionalism is a continuous process that requires constant effort and commitment. It involves defining your goals and values, maintaining a positive attitude, adhering to dress codes and grooming standards, improving your communication skills, taking initiative and showing accountability, and continuously learning and developing your skills. Here are some tips on how to develop professionalism.

Define Your Professional Goals and Values

One of the first steps to developing professionalism is to define your professional goals and values. This involves identifying what you want to achieve in your career and your guiding principles. Knowing your goals and values will help you stay focused, make informed decisions, and maintain your integrity, even in challenging situations.

Maintain a Positive Attitude

Maintaining a positive attitude is crucial for professional success. Your attitude can influence your behavior, interactions with colleagues, productivity, and overall career trajectory. A positive attitude can help you stay motivated, overcome obstacles, and approach challenges with a resilient mindset.

Follow Dress Codes and Grooming Standards

Adhering to dress codes and grooming standards is another important aspect of professionalism. Your appearance can create a lasting impression on your colleagues, clients, and superiors. Dressing appropriately and maintaining good grooming habits shows that you take your job seriously and have respect for the workplace.

Improve Communication Skills

Effective communication is essential for building relationships, resolving conflicts, and achieving common goals. Improving your communication skills involves learning how to listen actively, speak clearly and concisely, and express yourself confidently. It also involves recognizing cultural differences and adapting your communication style accordingly.

Take Initiative and Show Accountability

Taking initiative and showing accountability are key traits of a professional. This involves being proactive, taking on new challenges, and owning up to your mistakes. By taking initiative, you demonstrate your leadership potential and willingness to go above and beyond your job description. Showing accountability, on the other hand, shows that you are reliable, responsible, and committed to achieving results.

Continuously Learn and Develop Your Skills

Professionalism requires a commitment to continuous learning and skill development. This involves seeking out new opportunities for growth, taking courses or training programs, and staying up-to-date with industry trends and best practices. By continuously developing your skills, you enhance your professional value and become a more valuable asset to your company.

Developing professionalism takes time and effort, but it can pay off in your career and personal growth. By defining your goals and values, maintaining a positive attitude, adhering to dress codes and grooming standards, improving your communication skills, taking initiative and showing accountability, and continuously learning and developing your skills, you can become a true professional who is respected and valued by colleagues and clients alike.

Professionalism in Interactions with Co-workers

Maintaining professionalism in interactions with co-workers is crucial in creating a healthy work environment. Here are four essential elements that can help achieve this:

1. Respectful and polite behavior

Treating others with respect and courtesy creates a productive and positive atmosphere in the workplace. Respectful communication means actively listening to others, acknowledging different opinions, and refraining from negative language or behavior.

Polite behavior includes using appropriate language, tone, and body language when speaking with colleagues. This means avoiding gossip, inappropriate jokes, and comments that may be offensive or discriminatory. Always treat others the way you would like to be treated.

2. Effective communication

Effective communication is critical to successful teamwork and collaboration. It’s important to clearly communicate ideas, expectations, and tasks to colleagues so that there is no confusion or misunderstandings.

Communication also entails active listening, asking questions, and seeking feedback. In many cases, poor communication can be the root cause of conflicts or issues at work. Therefore, it’s essential to be clear, concise, and open-minded in your communication with colleagues.

3. Teamwork and collaboration

Teamwork and collaboration require mutual trust, respect, and cooperation. Colleagues need to work together to achieve shared goals, make decisions, and solve problems.

It’s important to recognize the strengths and weaknesses of your team members and leverage them to achieve better results. This also includes being willing to lend a hand or provide support when necessary.

In addition, it’s always a good practice to recognize and acknowledge the contributions of your colleagues, both individually and as part of the team.

4. Conflict resolution

Conflict resolution is an important part of maintaining professionalism in the workplace. Conflicts can arise from miscommunication, differences in opinions, or other factors. However, it’s important to handle conflicts in a constructive manner.

This involves actively listening to the concerns of all parties involved, focusing on the issues, and avoiding personal attacks or negative language. Collaboratively working towards a solution that meets everyone’s needs is the most effective way to resolve conflicts.

Addressing conflicts in a professional and respectful manner can prevent misunderstandings, build stronger relationships with colleagues, and lead to a healthier work environment for everyone.

Maintaining professionalism in interactions with co-workers requires respectful and polite behavior, effective communication, teamwork and collaboration, and conflict resolution. When all these elements come together, it leads to a positive working environment, increased productivity, and better results for the organization as a whole.

Professionalism in Interactions with Supervisors and Managers

As a professional individual, it is necessary to maintain a high level of professionalism when interacting with supervisors and managers. In this section, we will discuss four essential aspects of professionalism that contribute to successful interactions with supervisors and managers.

Respect and Deference

Respect for those in positions of authority is vital to maintaining a professional work environment. Professionals should always conduct themselves in a respectful and deferential manner when interacting with supervisors and managers. This includes speaking and acting courteously, addressing them correctly, and avoiding confrontation or argumentative behavior.

Another crucial aspect of professionalism is effective communication. Professionals must be proficient in both verbal and written communication, as it is essential when delivering a clear and concise message to their superiors. When interacting with supervisors and managers, it is essential to use professional language, avoid jargon, and be concise with your message, working within their communication style and framework.

Reliability and Accountability

Being reliable and accountable is a hallmark of professionalism for anyone, but it is especially vital when working with supervisors and managers. Professionals should ensure that their work is accurate, timely, and completed to the best of their ability to remain reliable to their bosses. If mistakes or errors occur, professionals should take accountability and responsibility for addressing the situation as quickly as possible.

Adaptability and Flexibility

Finally, professionalism requires adaptability and flexibility. Professionals often work in ever-changing settings, and their ability to adapt to and embrace change and situations is critical. If a supervisor or manager changes their expectations or requirements, a professional should be able to adapt to those changes quickly.

This section demonstrates the importance of professionalism when interacting with supervisors and managers. Professionals should always maintain a level of respect and deference, use effective communication, be reliable, accountable, and adaptive to changes. By incorporating these essential aspects into their workplace interactions, professionals can demonstrate their commitment to professionalism and their positive approach to career success. When it comes to interacting with clients and customers in a professional setting, there are a few key skills and behaviors to keep in mind. First and foremost, it is critical to approach all interactions with respectful and polite behavior. This means being aware of things like tone, body language, and word choice, and making a conscious effort to show deference and deference to those around you.

Another important aspect of professionalism in interactions with clients and customers is effective communication. This means not only speaking clearly and articulately, but also actively listening to the needs and concerns of your clients and customers, and responding to them in a way that is both cohesive and comprehensive. This might entail asking questions, giving examples, or providing additional resources in order to ensure that your message is being clearly and thoroughly understood.

In addition to demonstrating strong communication skills, professionals who work with clients and customers should also exhibit strong problem-solving abilities. This means being able to anticipate potential issues, identify challenges as they arise, and work collaboratively with others in order to find solutions that are both practical and effective. It may also require a certain level of creativity and resourcefulness, as well as a willingness to go above and beyond in order to help clients and customers achieve their goals.

Finally, perhaps the most important aspect of professionalism in interactions with clients and customers is a strong customer service orientation. This means going beyond simply meeting the basic needs of clients and customers, and actively seeking out new ways to improve their experience and address their concerns. In order to be truly customer-oriented, professionals must be willing to listen to feedback, adapt to changing circumstances, and work diligently to ensure that all interactions with clients and customers are positive, productive, and conducive to a long-term relationship.

In order to achieve these goals, professionals should focus on building strong relationships with their clients and customers, leveraging best practices in effective communication and problem-solving, and always keeping the needs and interests of the client or customer at the forefront of their mind. By doing so, they can ensure that they are delivering the highest levels of professionalism at all times, and contributing to the overall success of their organization in a meaningful and impactful way.

Professionalism in Using Technology

With the widespread use of technology in the workplace, it is essential that professionals know how to use it properly to maintain a high level of professionalism. This includes good email and phone etiquette, proper use of social media, safe and appropriate use of technology, and respecting privacy and data confidentiality.

Good email and phone etiquette

Email and phone are essential tools for communication, but they can also be sources of unprofessional behavior if not handled well. To maintain good email and phone etiquette, always start with a respectful tone and use proper grammar and spelling. Keep emails concise and to the point, and avoid using all caps, emoticons, and slang language.

When answering the phone, always answer with a professional greeting and identify yourself. Speak clearly and at an appropriate volume, and be sure to listen actively and politely to the caller.

Proper use of social media

Social media is a powerful tool for communication, but it can also be a source of unprofessional behavior. It’s essential to understand the link between personal and professional online presence and know how to navigate between them. Always keep your professional social media profiles up-to-date and follow the company’s social media policies.

Avoid using social media to discuss work-related matters, and be mindful of what you post, comment, or like, as it can reflect on your professional image. Also, be sure to separate your personal and professional social media accounts.

Safe and appropriate use of technology

Technology has revolutionized the workplace, and it’s essential to know how to use it safely and appropriately. Always keep your software and hardware updated and follow the company’s IT policies. Be mindful of downloading software or accessing websites that could be harmful to company data.

Always use unique and strong passwords for all your accounts, and never share them with anyone. Also, be sure to log out of any account when using public computers and avoid connecting to unsecured Wi-Fi.

Respecting privacy and data confidentiality

One of the most critical aspects of using technology in the workplace is respecting privacy and data confidentiality. Always follow the company’s privacy policy and do not access or share any data without permission. Never disclose confidential information without proper authorization.

Also, be mindful of properly disposing of any confidential documents or data to avoid any data breaches or privacy violations. Cybersecurity threats are constantly evolving, so always be vigilant and seek help from IT professionals when necessary.

Utilizing technology in the workplace requires a high level of professionalism. It’s important to maintain good email and phone etiquette, understand the proper use of social media, use technology safely and appropriately, and respect privacy and data confidentiality. By following these guidelines, professionals can maintain a positive professional image and protect company data and privacy.

Professionalism and Leadership

When it comes to professionalism at work, good leadership plays a crucial role. A professional leader sets an example for others to follow, encourages teamwork and collaboration, maintains positive relationships, and communicates vision and expectations clearly.

Setting an example for others to follow

Leaders who demonstrate high levels of professionalism set the tone for their employees to do the same. This means putting in a strong work ethic, being punctual and reliable, and adhering to ethical and moral standards. Leaders who lead by example inspire their employees to follow suit, creating a culture of professionalism that runs throughout the organization.

Encouraging teamwork and collaboration

Collaboration and teamwork are essential components of a highly functional and productive workplace. Professional leaders encourage employees to work together effectively, leveraging each other’s strengths and collaborating to achieve shared goals. By fostering a sense of teamwork and collaboration, leaders can create a workplace environment that promotes creativity, innovation, and collective problem-solving.

Maintaining positive relationships

Positive relationships are key to building trust, reducing conflict, and creating a supportive work environment. Professional leaders treat their employees and colleagues with respect, empathy, and kindness. They actively listen to others, respond to concerns and feedback, and prioritize relationships with a clear sense of purpose. By maintaining positive relationships, professional leaders can build trust and foster a culture of respect and appreciation.

Communicating vision and expectations

Effective communication is essential in any workplace, and professional leaders are skilled at communicating their vision and expectations to their team. They articulate their goals clearly and provide regular feedback on progress toward achieving those goals. Professional leaders also set expectations for behavior and performance, using motivational techniques to inspire their team to perform at their best. Clear communication of expectations and performance standards sets a foundation for accountability and mutual commitment to success.

Being a professional leader means setting an example, fostering teamwork and collaboration, maintaining positive relationships, and communicating vision and expectations clearly. To cultivate these qualities, leaders need to act intentionally and with purpose, modeling the behaviors and attitudes they want their employees to adopt. By doing so, they can create a culture of professionalism that supports success, innovation, and growth in the workplace.

Professionalism in Meetings and Presentations

Meetings and presentations are important aspects of professional life. They offer a platform for collaboration, sharing of ideas and information, discussion of strategies, and decision making. In order to make meetings and presentations effective and productive, it’s important to adopt a professional approach. This means focusing on preparation and planning, effective communication, time management, confidence, and poise.

Preparation and Planning

Being prepared and organized is key to professionalism in meetings and presentations. Before the meeting or presentation, it’s important to have a clear agenda, objectives, and desired outcomes. This helps to keep the discussion focused, ensures that everyone is aware of what to expect, and helps in achieving the desired results.

In addition, it’s important to familiarize yourself with the subject matter. Research and gather relevant information, anticipate questions and concerns, and prepare suitable responses. Being prepared and having a good understanding of the topic shows that you are serious and professional.

Effective communication is a critical aspect of professionalism in meetings and presentations. It involves the ability to express ideas clearly and concisely, actively listen and engage with others, and effectively respond to questions and concerns.

One way to ensure effective communication is to be mindful of your body language and tone of voice. Maintain eye contact, adopt a confident posture, use appropriate hand gestures, and speak in a clear and confident tone.

It is also important to be mindful of your language and use appropriate vocabulary. Avoid jargon, technical terms or acronyms that may not be familiar to everyone. Keep it simple, yet professional.

Time Management

Time management is another important aspect of professionalism in meetings and presentations. Arrive on time and be prepared to start on time. If you’re the one chairing the meeting, ensure that it adheres to the set agenda and everyone has a chance to speak.

If you need to present, make sure you keep to the allocated time. Practice beforehand, break it down into segments, and keep a timer to keep yourself on track.

Additionally, avoid scheduling back-to-back meetings that may cause you to run late, or neglect preparation of materials for the meeting.

Confidence and Poise

Lastly, having confidence and poise in meetings and presentations is a defining characteristic of professionalism. Confidence comes from being well-prepared and competent in your subject matter.

Maintain a calm demeanor, and do not let minor issues or interruptions unnerve you. Speak clearly, avoid fidgeting or nervous behaviors, and demonstrate a calm and professional attitude throughout the meeting or presentation.

Practicing professionalism in meetings and presentations entails adopting a thorough and conscientious approach to preparation, focusing on clear communication, valuing time management, and displaying confidence and poise. These skills are essential to fostering a productive and professional working environment, and can prove to be the difference between a successful meeting or presentation or otherwise.

Professionalism in Writing and Correspondence

When it comes to communication in the workplace, effective writing and correspondence are key elements of professionalism. To ensure that your written communication represents you and your company well, there are several important factors to consider.

Grammar, Spelling, and Punctuation

One of the most fundamental aspects of professional writing is proper grammar, spelling, and punctuation. Making errors in any of these areas can send the message that you are careless or lack attention to detail. To avoid this, take the time to review your writing for errors and consider using writing tools, such as spell-check or grammar-check, to help catch any mistakes.

Tone and Language

Another important aspect of professionalism in writing is the tone and language you use. Strive to maintain a courteous, respectful tone that is appropriate for the intended audience. Avoid using slang or overly casual language, as this can come across as unprofessional. Additionally, be mindful of any industry-specific terms or jargon that may be unfamiliar to your audience and try to explain them in a way that is easy to understand.

Editing and Proofreading

Even the most experienced writers make mistakes, which is why editing and proofreading are crucial steps in the writing process. Take the time to review your writing carefully, looking for areas where your message may not be clear or where errors have been made. It can also be helpful to have another person review your work to offer a fresh perspective and catch any errors you may have missed.

Professional Formatting

Finally, professional formatting is an important aspect of written correspondence, regardless of whether it is a formal letter or an email. Use clear, concise language and format your writing so it is easy to read and understand. Consider using headings, bullet points, and bold text to draw attention to important information and break up large blocks of text.

Effective written communication is an essential component of professionalism in the workplace. By paying attention to grammar, spelling, and punctuation, using an appropriate tone and language, editing and proofreading carefully, and formatting your writing in a clear, professional manner, you can ensure that your written communication represents you and your company in the best possible light.

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Professionalism at Work

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What is professionalism?

Why is professionalism at work important, characteristics of professionalism, how to show professionalism in the workplace, examples of professional behavior at work.

Striving for professionalism in the workplace is key to building trust and respect as well as advancing within your career. However, many people have different perceptions of what professionalism in the workplace means and how to effectively display it. In this article, you can explore what professionalism in the workplace is, why it’s important and how you can boost your own professionalism at your job.

Professionalism is how you display your behavior, attitude and level of skills in the workplace. Being professional at work can be described in many ways, with one of the most agreed-upon definitions being a person’s ability to demonstrate a conscientious, courteous and business-oriented manner while on the job. Professionalism is typically always expected within the workplace and is a quality that all employees should strive to embrace and exhibit.

Related:  The Ultimate Guide to Professionalism

Professionalism in the workplace is important for a number of reasons and can be beneficial to employees and employers in all industries. This behavior is a necessary component to the long-term success of both a company as a whole and its workers. By establishing the expectation of professionalism at work, a company can reap the many benefits that come with professional behavior.

The following are a few of the many benefits that professionalism at work can provide:

• Encouragement for employee improvement.  A business environment where professionalism is encouraged and practiced can boost overall employee success and motivation. When employees see coworkers striving to their best and acting in a professional manner, they are more likely to do the same. Workers who perform professionally are more likely to have better success with clients and complete their work in an efficient and competent way.
• Established and understood boundaries.  When a company clearly outlines their expectations for professionalism in the workplace, employees are more likely to respect and fulfill these expectations. For example, if your company has straightforward professional dress code expectations that are defined in the employee manual, workers are less likely to show up to the office in jeans and flip flops and more likely to dress professionally. Establishing clear boundaries for the level of professionalism that is desired makes it easy for employees to act in an appropriate and professional manner.
• Boosted workplace respect. Employees who act in a professional way and work in an environment that encourages professionalism are much more likely to respect both each other and the leaders of the company. This can help to minimize overall workplace conflict and help to quickly deescalate conflict when it does arise.

The ways in which you conduct yourself as an employee, manager or business owner are key to your overall professionalism and how others perceive you in the workplace. 

Here are a few of the most important characteristics that individuals who exhibit professionalism share:

A professional demeanor

Your demeanor can play a large part in your overall professionalism and how professionally you are perceived by others in and out of the workplace. Maintaining a confident and respectful demeanor without being arrogant or brash can convey your professionalism. Also, remaining calm and level-headed even during tense situations can go a long way to demonstrate your dedication to remaining professional at work.

Reliability

Being able to be counted on in the workplace is another characteristic of professional individuals. When you say you will perform a task by a certain date, it’s important to follow through. If you discover that you aren’t able to complete a job by the deadline, be sure to let your manager or superior know ahead of time so they can make the necessary arrangements. Being reliable at work can let others know they can count on you and boost the respect that coworkers and superiors have for you as a professional.

Accountability

Taking responsibility for mistakes you have made shows your credibility and honesty. Not only are you demonstrating that you know why you are responsible, but also what you will do to fix things. By choosing not to be reactive and choosing to hold yourself accountable, you show others your commitment to professionalism as well as reinforcing that you can be trusted and counted on.

Related:  Integrity: Definition and Examples

Proper communication etiquette

How you talk on the phone, send emails or otherwise communicate in the workplace is a key factor in your professional behavior. Speaking in a polite and formal tone and keeping email correspondence professional and well-written are all characteristics of professionalism at work.

A well-kept appearance

Choosing to keep a neat appearance and dress professionally is another important component of displaying professionalism at work. For example, many company leaders will wear suits every day to demonstrate their level of professionalism and commitment to portraying this to workers and customers alike.

Professionalism in the workplace is something that must be practiced daily if you want to increase your level of respectability and trust. 

Here are some ways you can show professionalism at work on a daily basis:

1. First, arrive on time

Arriving on time shows how serious and committed you are. Whether you have a scheduled appointment or are simply arriving for work in the morning, getting there at the agreed-upon or expected time portrays your dedication to being professional. It also shows that you are able to manage time well and managers can trust in your punctuality. 

2. Second, dress appropriately

If your company has a dress code, be sure to follow this at all times. For example, if your organization asks that employees dress in a business casual way, strive to wear nice pants or a skirt and an appropriate top that has been ironed every day. Even if other employees do not maintain the dress code, you should be considerate of your company’s wishes and abide by the rules to demonstrate professionalism.

3. Third, become an expert at your job

In order to serve clients and your company as a whole, you should be as knowledgeable as possible in your field. Make a decision to study hard and learn anything that you have not had the chance to learn. Knowing how to perform your job efficiently, effectively and in an expert manner portrays your dedication to not only your position but also your overall professionalism.

4. Fourth, practice basic manners

As simple as it may seem, using basic manners such as saying ‘please,’ ‘thank you’ and ‘excuse me’ can show professionalism at work. If you are not used to using these terms, begin practicing them in your day-to-day life so that they become a normal part of your working vocabulary.

5. Last, commit yourself to workplace ethics

Ethics are unwritten rules that help you decide between right and wrong in the workplace. Abiding by workplace ethics can show that you are dedicated to remaining professional in all situations and that you are able to make important and sometimes challenging ethical decisions. An example of practicing workplace ethics includes asking for help when you don’t know how to complete a task rather than risking completing it in a subpar way. Another example is reporting instances of ethical violations when you witness these situations in the workplace.

The following are a few specific examples of professionalism in the workplace:

Example :   You have a disagreement with a coworker on how to best complete a project. The coworker has upset you and refuses to hear your ideas as to how the project should be done. Rather than gossiping about your coworker to others or sending your coworker an unprofessional email, you ask to speak with your manager in private about the best way to address the situation.

Example :   You have a meeting with your manager that is set to begin at 9 a.m. Rather than arriving exactly at 9 a.m., you arrive no later than 8:45 a.m. to prepare for the meeting and go over your notes. 

Example :   You have made a mistake on a project that will impact when the project is able to be turned in. Instead of trying to place the blame on other members of your team who are also working on the project, you approach your manager and let them know that you have made a mistake. You then ask your manager what you can do to fix the mistake and let them know that you will strive to ensure it doesn’t happen again.

Example :   In a meeting, you raise your hand to share an educated opinion on what is being discussed. You keep your share to a few minutes so that others in the meeting will also have the opportunity to provide input.

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Personal presentation is how you portray and present yourself to other people. It includes how you look, what you say, and what you do, and is all about marketing YOU, the brand that is you.

What others see and hear from you will influence their opinion of you. Good personal presentation is therefore about always showing yourself in the best possible light.

We all know that you only get one chance to make a first impression. Most of us are probably also aware that it takes quite a long time to undo that first impression—and that if it is negative, we may never get the chance to do so. This page explains some of the skills involved in making a good first impression—and then continuing to impress over time.

Understanding Personal Presentation

Personal presentation is about you and how you present yourself to others.

This includes both in everyday situations and when under pressure, for example, at job interviews. It is best thought of as a form of communication , because it always involves at least two people—the person presenting themselves (you) and the person seeing and hearing you.

Personal presentation covers what other people both see and hear. It includes how you look, what you say, and what you do. It therefore requires a wide range of skills, from improving your personal appearance to your communication skills.

However, all these aspects start from one place: you.

To present yourself well and confidently, you need to believe in yourself—or at least, be able to act as if you do.

Perception is Truth

People who present themselves as confident will be perceived as such by others.

There is also plenty of evidence that once we start acting as if we are confident, we generally feel more confident too.

Confidence—but not arrogance—is a very attractive trait. Having a justified belief in yourself and your abilities helps other people to be confident in you too.

Good personal presentation therefore requires good self-esteem and self-confidence. It means that you have to learn about yourself, and understand and accept who you are, both your positives and your negatives, and be comfortable with yourself. This does not, however, mean that you believe that there is nothing that you can improve—but that you are confident in your ability to achieve, and know how to overcome your flaws.

Paradoxically, therefore, personal presentation is actually not about being self-conscious or overly concerned with what others think about you. People who present themselves well generally do so because they believe in themselves, rather than because they are worried about what other people think. These concepts are closely related to Personal Empowerment .

A complete picture—and a cycle

Personal presentation is about conveying appropriate signals for the situation and for the other individuals involved.

People who lack self-esteem and confidence may fail to convey their message effectively or fully utilise their skills and abilities because of the way they present themselves. However, by improving your communication skills and reducing barriers to understanding, you may also improve your self-esteem and confidence.

Our pages: Communication Skills , Barriers to Communication and Improving Self-Esteem provide more information.

Areas of Personal Presentation

Improving personal presentation therefore requires a look at several different areas.

These include:

Self-esteem and self-confidence – how you feel about yourself and your abilities

Personal appearance – how you look, and how other people see you

Non-verbal communication – your body language, voice and facial expressions

Verbal communication – how you speak and use your words to make an impression

Behaviour – how you behave more generally, including politeness.

Self-Esteem and Self-Confidence

Self-esteem and self-confidence are closely related, but not quite the same thing.

Self-esteem is how you see and value yourself .

Self-confidence is believing in or having faith in your ability , rather than yourself as a person.

Neither self-esteem nor self-confidence are static. They vary as a result of numerous factors, including different situations and the presence of different people, personal stress levels and the level of change. Low levels of self-esteem are often associated with low levels of confidence, but those with good self-esteem can also suffer from low confidence.

To improve your self-esteem and self-confidence, spend time thinking about how you value yourself. Remind yourself of what is good about you, and learn to manage the highs and lows of self-esteem. In particular, try to avoid being affected too much by others’ opinions about you.

It is also worth practising coming across as confident even when you are not, because those who appear confident are not only perceived as confident, but often actually become more confident.

See our pages on Improving Self-Esteem and Building Confidence for more discussion, tips and advice on this area.

Personal Appearance and Non-Verbal Communication

Personal appearance is the way that you dress and take care of your general appearance.

Much as we may hate the idea that appearances matter, this is an important factor in personal presentation. Whether you like it or not, others will make judgements about you based on how you look, which includes how you dress and your accessories. It is therefore worth taking time to think about what messages you are sending to others in the way that you dress.

Case study: The ‘gravitas bag’

Louise was a young graduate, working in a government department. She had been working there about two years, and had just started working for a new boss, a woman just a few years older than her.

One day, on the way to an important meeting, Louise’s carrier bag, in which she was carrying her notebook and pens, broke on the bus. Her boss laughed, but said to her, carefully,

“ You know, you ought to think a bit about how what you wear and carry affects what people think about you. I’m not sure it gives quite the right impression to wander into a meeting with pens and books spilling out of a split carrier bag—that’s why I keep a briefcase in my cupboard for the days when I’ve worn a backpack into work. This may sound stupid, but I always feel that people may be judging me because I’m both female and quite young. I don’t want to give them any reason to doubt my professionalism. ”

Neither did Louise. The next weekend, she went shopping. On the Monday, she proudly showed her boss a new handbag and matching briefcase—her ‘gravitas bag’, as she described it.

Your personal appearance is closely related to the body language, gestures and other non-verbal messages that you use.

Many people are unaware of how they are affected by body language, and also how they are affecting others. By being aware of positive and negative non-verbal signals, you can improve your image and the way people perceive you.

There is more about these ideas in our pages on Personal Appearance and Non-Verbal Communication , including specific pages on Body Language and Face and Voice .

Verbal Communication and Effective Speaking

What you say and how you say it are both important aspects of how you are perceived by others.

Verbal communication is all about the words that you choose. Those who are good at verbal communication understand the impact of their particular choice of words and choose the right words for the situation and the audience. They are skilled at getting their message across to others and ensuring that it has been received.

See our pages on Verbal Communication for more.

Good communicators also use their voices effectively to convey their feelings, and to influence their audience. Your voice says a lot about you and learning how to use it more effectively has many benefits. There are a number of aspects to your voice, including accent, tone, pitch and volume. Some of these are easier to change than others, but it is worth thinking about how each of these affects your audience, so that you can learn to use your voice more effectively. 

See our pages Effective Speaking and Non-Verbal Communication: Face and Voice to learn more.

How you behave, and not just how you speak, will leave a strong impression on others.

For example, if you are habitually late, you may give other people the impression that you do not value their time. Good time management skills can therefore be helpful in giving the right impression—as well as enabling you to work more efficiently.

See our pages Time Management and Avoiding Distractions for some ideas of to improve your time management skills.

More crucially, your general politeness—to everyone, and not just people who ‘matter’—will create an important impression about how you value others.  This is an essential element of personal presentation. It pays to consider your manners.

See our page How to be Polite for more.

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Learn more about the key communication skills you need to be a more effective communicator.

Our eBooks are ideal for anyone who wants to learn about or develop their interpersonal skills and are full of easy-to-follow, practical information.

And finally…

It is almost certainly impossible to overestimate the importance of personal presentation, especially in creating a good first impression, but also in giving a longer-term view of yourself.

Improving some fairly basic communication skills and increasing your self-awareness will improve your ability to present yourself well. Knowing that you are more likely to say and do the right things, and look the part, will help to increase your confidence. All these will, in turn, help to ensure that you give the right impression.

This is especially true in more formal situations, culminating in improved communication and therefore better understanding.

Continue to: Personal Appearance Self-Presentation in Presentations

See also: Effective Ways to Present Yourself Well Building a Personal Brand That Will Boost Your Career 8 Ways to Effectively Market Yourself as a Professional

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Effective Communication in the Workplace

Source: https://pixabay.com/vectors/social-media-connections-networking-3846597/ is in the Public Domain at Pixabay.com. Retrieved 07.05.2022.

Effective workplace communication helps maintain the quality of working relationships and positively affects employees' well-being. This article discusses the benefits of practicing effective communication in the workplace and provides strategies for workers and organizational leaders to improve communication effectiveness.

Workplace Communication Matters

Effective workplace communication benefits employees' job satisfaction, organizational productivity, and customer service (Adu-Oppong & Agyin-Birikorang, 2014). We summarized Bosworth's (2016) and Adu-Oppong and Agyin-Birikorang's (2014) works below related to the benefits of practicing effective communication in the workplace.

• Reduces work-related conflicts
• Enhances interpersonal relationships
• Increases workers' performance and supervisors' expectations
• Increases workforce productivity through constructive feedback
• Increases employee engagement and job satisfaction
• Builds organizational loyalty and trust
• Reduces employees' turnover rate
• Facilitates the proper utilization of resources
• Uncovers new employees' talents

Strategies to Improve Communication Effectiveness

Effective communication is a two-way process that requires both sender and receiver efforts. We summarized research works and guidelines for good communication in the workplace proposed by Cheney (2011), Keyton (2011), Tourish (2010), and Lunenburg (2010).

Sender's strategies for communication planning

• Clearly define the idea of your message before sharing it.
• Identify the purpose of the message (obtain information, initiate action, or change another person's attitude)
• Be aware of the physical and emotional environment in which you communicate your message. Consider the tone you want to use, the configuration of the space, and the context.
• Consult with others when you do not feel confident or comfortable communicating your message.
• Be mindful of the primary content of the message.
• Follow-up previous communications to verify the information.
• Communicate on time, avoid postponing hard conversations, and be consistent.
• Be aware that your actions support your messages and be coherent in your verbal and behavioral communication style.
• Be a good listener, even when you are the primary sender.

Receiver's strategies during a conversation

• Show interest and attitude to listen.
• Listen more than talk.
• Pay attention to the talker and the message, avoiding distractions.
• Be patient and allow the talker time to transmit the message.
• Be respectful and avoid interrupting a talker.
• Hold your temper. An angry person takes the wrong meaning from words
• Go easy on argument and criticism.
• Engage in the conversation by asking questions. This attitude helps develop key points and keep a fluid conversation.

Effective communication practices are essential for any successful team and organization. Organizational communication helps to disseminate important information to employees and builds relationships of trust and commitment.

Key points to improve communication in the workplace

• Set clear goals and expectations
• Ask clarifying questions
• Schedule regular one-on-one meetings
• Praise in public, criticize in private
• Assume positive intent
• Repeat important messages
• Raise your words, not your voice
• Hold town hall meetings and cross-functional check-ins.

Adu-Oppong, A. A., & Agyin-Birikorang, E. (2014). Communication in the Workplace: Guidelines for improving effectiveness.  Global journal of commerce & management perspective ,  3 (5), 208–213.

Bosworth, P. (2021, May 19). The power of good communication in the workplace . Leadership Choice. Retrieved May 18, 2022.

Cheney, G. (2011). Organizational communication in an age of globalization: Issues, reflections, practices . Waveland Press.

Keyton, J. (2011). Communication and organizational culture: A key to understanding work experience . Sage.

Tourish, D. (2010). Auditing organizational communication: A handbook of research, theory, and practice . Routledge

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How-To Geek

Do cheap wireless hdmi adapters actually work i tested games, movies, and presentations.

Can you trust them for gaming and high definition streaming?

Key Takeaways

• Wireless HDMI adapters work well for movies and streaming, offering decent image quality without tearing or artifacts.
• Latency is not ideal for gaming, making gameplay frustrating.
• Wireless HDMI is perfect for presentations, providing practicality and convenience for meetings and events.

Wireless HDMI seems like magic: no more cables from your laptop to your TV or projector; no Chromecast Apple Airplay, or other screen sharing apps to set up; no compatibility problems if your devices aren't in the right Windows, Android, or Apple ecosystem. But how well does it actually work?

How Does Wireless HDMI Work?

Wireless HDMI does just what it says on the tin. You receive two dongles with standard HDMI sockets , one to transmit and one to receive a HDMI signal. Plug one end into your computer or gaming console and the other into your TV, monitor, or projector, and they are supposed to "just work" by sending sound and video from your device to your screen, just as if there were a cable there.

The generic, unbranded adapters I'm using cost about $70 on Amazon , and they look like this:

The wireless HDMI Adapters as they arrived: a nice case, and some handy accessories.

At one end, the HDMI plugs, and on the other, a USB plug to provide extra power for them to transmit their signal. If your device can't supply enough power to the USB port, it can be plugged into a USB phone charger instead. Once they're plugged in, they automatically find each other and start working. There is no need to pair them or perform any additional setup.

Above you can see my wireless HDMI adapter set up and ready to receive video.

These adapters are sold under a number of different brand names by different online vendors, so, like a lot of other cheap Amazon gadgets, you'll need to go by their appearance, not their product label. While there's a number of more expensive wireless HDMI adapters available on Amazon (some from more widely known and reputable brands), I wanted to see what the absolute cheapest option could do. After all, I plan on using these adapters while traveling, and don't want to risk leaving something expensive plugged into the back of a hotel TV.

Testing Conditions

To perform these tests, I'm using a Windows 11 computer that is about 2.5 meters away from my 1080p TV, with a couch in the way for good measure. Before testing, I checked that the wireless HDMI adapters worked with some other devices, including an Apple MacBook and an Xbox Series S, to confirm that they worked with a variety of devices.

Wired HDMI will always have far superior quality than any wireless version, so this is a practical test to find out if wireless HDMI is useful, not a quality comparison.

Wireless HDMI for Movies and Streaming: Pretty Good!

I tested this by watching 1979's Alien on Blu-ray at 1080p. Alien is my go-to film for these kinds of tests, as there's a lot of dark corridors and contrast, if the quality is too bad it'll be hard to see what's going on.

Switching back and forward between wired and wireless HDMI, there was some blurring, but it didn't bother me from a reasonable viewing distance . There was no tearing or weird screen artifacts. Latency is not really an issue for movies and streaming (so long as the audio and video are in sync) and there didn't seem to be any noticeable issues with the overall frame rate and quality.

While I wouldn't use Wireless HDMI for my home cinema, it's perfectly fine for watching a streaming movie in a hotel, or viewing some home movies from your laptop on a bigger screen.

As you can see, the image quality for a high definition movie is quite reasonable.

One real bonus is the wide compatibility. I've had no small amount of trouble trying to share video to a TV in a hotel using various wireless standards, only to find that it doesn't work. HDMI is pretty much just HDMI, so these hardware adapters work with everything (so long as I can reach behind the TV to get to the socket).

Wireless HDMI for Gaming: It's Doable (Just)

Now the most important test: Gaming. For these adapters to be effective, the latency (the time it takes for the video signal to reach the TV) needs to be very low, as playing games isn't fun when it takes a few moments for your input on the controller to show up on the screen.

Disappointingly, latency was a problem here. Even dropping the resolution to 720p (let's face it, no one wants to go any lower) didn't help a lot. As you can see above, the visuals are washed out, blurry, and far from ideal.

Interestingly, the video quality and frame rate seemed worse when gaming than when watching a movie, rendering the usually visually striking Horizon Zero Dawn an ugly mess. This may be because of a difference in frame rate : while movies are presented at 24 frames per second, games are usually expected to run at 60 frames per second, and anything less is considered suboptimal. To transmit more frames, the quality appears to suffer. So, if you must use wireless HDMI for gaming, you'll probably want to stick to something with a slower pace, like turn-based strategy or point-and-click adventures.

Wireless HDMI for Presentations: Perfection

We've discussed video quality already, and most presentations aren't made to the standards of a Hollywood film, so we don't need to worry too much there. If wireless HDMI is good enough for watching movies, it's good enough for PowerPoint presentations .

It's practicality that wins out here. Work presentations are usually made on a big TV on a wall or from a projector sitting on a meeting table. Getting a cable from there to your laptop usually means creating a trip hazard, or moving your laptop closer so that you have to strike a yoga pose to reach for the keyboard and move to the next slide. Wireless HDMI adapters solve this perfectly: plug them in, and put your laptop wherever you want it. It's also great for events and conferences where different presenters might need to quickly connect with a variety of different devices.

Final Verdict

Would I buy these again? That depends on whether I am planning on doing much travel in the near future. These adapters are great for getting around inconvenient screen placement and for short-term use, but they aren't really practical for gaming, and the reduction in quality is enough that I'd rather just run a longer cable (and maybe drill some holes in the wall) if necessary for my home cinema.

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