cover letter for a graduate trainee program

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Engineering Cover Letter Guide: Step-by-Step Strategies for Success

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Sample Cover Letter For A Graduate Trainee

Cover letter sample for a graduate trainee.

Organizations have been inviting graduates to apply for their graduate trainee programs, with the latest being advertised by Total Kenya and De La Rue. There may be others that you have come across in the recent weeks and if you are still yet to apply, you might be in the process of applying. That you are a graduate is only the first and most important qualification. However, getting picked from a pool of other graduates will require that you sell yourself accordingly through your CV and cover Letter.

Your Cover Letter will be the document accompanying your CV and probably the first thing employers and recruiting managers will see before even opening your CV. So, how well written is your cover letter? Does it compel recruiters and employers to open your CV? If you are having difficulties fitting important information on a page, below is a sample you can use. And here is one for a banking job when there is no advert.

Sample Cover Letter For Graduate Trainee

Job Seeker’s Name P.O Box 555 – 00100, Nairobi

Your Phone Number & Email Addres s

Human Resource Manager, XYZ Company Ltd, 5th Floor X House (Company Address) 8th April, 2016

Dear Sir/Madam (If you have the hiring manager’s name, use it)

I wish to apply for the graduate trainee position at your company, currently being advertised on your company website. Please find enclosed my CV for your consideration.

As you will see from my attached CV, I have recently completed my 4 year Bachelor’s degree in Commerce, Finance option at the University of Nairobi and attained a 2nd Class Honors Upper division. I believe the knowledge I have acquired through my course work and the skills I picked up make me an ideal candidate for this opportunity.

I am interested in this position as it appeals directly to my passion for working with numbers and interest to learn by working in a fast paced environment. Aside from my degree, I have held various internship positions at various companies that have provided me with important hands-on experience to work as a foundation to build my career in finance.

In addition to my degree qualification, I recently took up a class towards my certification as a Finance professional and have participated in at least two financial forums to gain more knowledge on the current market trends.  I am confident that my passion and enthusiasm for the Finance field will prove valuable to your organization.

I look forward to an interview with you where we can have a detailed discussion on my suitability for the position. You can reach me anytime during the day on 0702******.  Thank you for your time and consideration.

39 Comments

Its a nice one.it is vital to me.

Great.what a nice cover letter that a probable employer can’t afford to put aside!

This a nice caver letter hope it will help me.

Good sample letter. Thank you..

Correct sample.has enlightened me and it help me

A very good piece. Am certain it’s going to help me a great deal somewhere.

Hello John,

Kindly send a copy of your current CV to [email protected] for further assistance.

This is a good piece my concern is the mobile phone no on the cover letter. should it be on the cv or both?

Comment Never.its a grivious mistake, and sign of disorganization. it Must be one page only

thanks this is very helpfull

this is very nice thank you

Im Adriver Of Ten Years Experiance With Class A B C E , So I Need Aproffetional Cvs. Im Avaible All The Time. Thankyou .

credible work indedmmmmm

finally this is what i wanted…thank you..which is the current CV format if I may ask kindly

What about the headline? it is missing here

Thanks,this is a good job

Can someone write on the back page of the letter page?

thanks for the advice very useful

looking for electrical technician job

actually have been trying to apply many jobs but no interviews am going to change now,have completed a diploma in IT,have been a ICT teacher almost 2yrs,and I would wish to change job category but in the same field of IT.personally am round of you.

thank you,your doing great.

i thank you for the sample cover letter.But how comes the letter has no title

I thank you for the sample cover letter, the letter has no title

hallo, how do i write a cover letter for a sales trainee position without an advert?

Hi perminus,thanks for the good work you doing.My question is when you come across job advert which doesn’t have the Name and the address of the company,how do you apply about this?

God will always bless your work. I like your articals. They are very helpfull.

Good stuff. Could you please do a sample cv for a graduate trainee? preferrably one with a degree or so, in Project Planning and Management.

Very important piece.. Thank you

you have such good tips.my concern is some vacancies are rare.example for graduathe in analytical vacancies and industrial chemistry.how do you help such graduates??

quite informative, but would you please help me understand while making an online application, do I have to write my cover letter directly or send it as an attachment!

Hi, I had earlier on pointed out on the flaws in a previous cover letter you had posted, and i honestly wonder if you take the comments we make here seriously. I am a Communication and PR student, and the letters that you post a sample of, am afraid that they are the ones my instructor tells me critical HR personnels would dismiss without having a second glance at. However, i won’t tire correcting:

The applicants name is not part of the sender’s address. Just write your address directly of you do not have an address of reference currently.

The date is not written on the recipient’s address but after the sender’s address and its suitable format is e.g, April 8, 2016.

In this age of the new media where we have the internet at our disposal, it’s pitiable of one to write dear Sir /Madam. This is what we call a ‘blind address’. You can easily know the gender of the person you are addressing your letter to. Not the capitals in Sir, Madam, in the salutation. Incase you use this, at the foot of your letter it will be-Yours faithfully… But in case you use the name instead it will be, yours sincerely.

The lette’s votehead is in this case missing but just to note, one should apply for employment, recruitment… But not for a vacancy or post.

You contact details come after your name. Eg Yours faithfully, signnature Sam. E-mail: Phone:

Finally, it does not hurt to end your letter with a thank you.

Several other corrections are to be made in the body, but i’ll leave it at that. NB: just an honest correction. Am an ardent follower of this website and since i perceive it to be proffessional, i correct it humbly.

Feedback always appreciated: E-mail: [email protected] Phone: 0704694734

This site is of much help to the job market needs.Kindly post one for a hr opportunity.thank you

Dear Mwangi, We do not ‘blacklist’ any candidate and you are welcome to apply for any vacancy that suits you. If you have identified a position that suits you, contact the recruitment officer who had interviewed you earlier on. Wishing you the very best. Regards, Perminus

thanks.this is very helpful

Wow thanks alot for such a wonderful cover letter….it’s so helpful to me since am a graduate searching for graduate trainee positions, entry level job or even internship for the experience gained. God bless.

Morning, Per minus, Good article and I haile what you do for the unemployed youth. I however, in my comments must have made a positive criticism that you or your staff might have not liked me for Or a contact to either of my referee might have given u a waylaid judgement about me. Why?, ~ how do you explain me applying for jobs that am outrightly qualified for and not getting even an interview information. I first thought it was undoing of my resume which I used a sample posted by you, and still!, I couldn’t get an invitation?!, keeping in mind that I travel overnight to attend your interviews from Eldoret. Am either forced to think that my original c.v. was just okay to warrant an interview with you or you have blacklisted me for your future recruitment practises which I found very wanton (if that’s the case) since this should be a national recruiter free of prejudice, favourism and clear of corruption. I am a worthy employee and I have the papers (in your database if not erased). All am asking is a fair chance. I don’t mind the trips if I loose an interview to the better person but let attend them if am qualified. NB: Periodically communicate the follies of an otherwise potential employee so that he can clinche the next interview. Thats what makes a cutting edge from the rest recruiting company. So that you know. I will still use corporate staffing for my job search. Thank you.

Thanks.This is very useful

Comments are closed.

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Graduate Trainee Cover Letter Samples

Graduate trainees are fresh graduates who are transitioning into a workplace so that they gain some work experience. Graduate Trainees' responsibilities depend on their industry, but they are generally guided by a senior staff member as they learn, train, and attend meetings. Graduate trainees usually have a degree related to the work they are being trained in.

Are you a recent graduate looking to kickstart your career? A well-crafted cover letter can be your ticket to landing that dream job as a Graduate Trainee.

In this article, we will provide you with two sample cover letters designed to showcase your unique skills and qualifications, setting you apart from other applicants. So, let's dive in and discover the perfect Graduate Trainee cover letter sample!

Writing a good Graduate Trainee cover letter can make the difference between being invited for a job interview and having your application ignored by a recruiter.

The following Graduate Trainee cover letter samples will help you write a compelling cover letter that best highlights your experience, skills and qualifications. The cover letter samples can be edited to suit any Graduate Trainee with or without experience.

Graduate Trainee Cover Letter Example

This sample will guide you in writing a perfect cover letter for your Graduate Trainee job application.

[Your Name],

[Your Address],

[Your City, Your State].

[Your Phone Number]

[Your Email]

[Current Date]

[Recipient's Name],

[Recipient's Job Title],

[Company Name],

[Company Address].

Dear Hiring Manager,

I am writing to express my interest in the Graduate Trainee position at your esteemed company. As a recent graduate with a Bachelor's degree in Business Administration, I am eager to apply my theoretical knowledge and gain practical experience in a dynamic work environment.

During my academic journey, I have developed strong analytical and problem-solving skills, which I believe will be valuable in tackling the challenges of a Graduate Trainee role. My coursework in marketing, finance, and project management has equipped me with a solid foundation to contribute to your organization's growth and success.

Furthermore, my internship experience at XYZ Company allowed me to develop excellent communication and teamwork skills while working on cross-functional projects. I thrived in a fast-paced environment, demonstrating adaptability and a strong work ethic.

I am confident that my passion for learning, coupled with my dedication and drive, make me an ideal candidate for this position. I am excited about the opportunity to contribute to your team and learn from industry professionals. Thank you for considering my application.

Yours sincerely,

[ Your Signature ]

[Your Name]

Cover Letter tip

Always endeavour to find out the hiring manager's full name. Look them up on LinkedIn, consult the company website or give the company a call to find out. If you're unable to figure out their name, you can omit it from the recipient's section, while using preferred alternatives like: "Dear Hiring Manager:", "Dear Director of Human Resources:" or less frequently: "Dear Sir/Madam:" in the Salutation.

Learn more about how to write a cover letter in a more detailed guide.

Here's another Graduate Trainee cover letter sample to inspire you even more.

I am writing to express my strong interest in the Graduate Trainee position at [Company Name], as advertised. With a solid academic background, a passion for [relevant industry or field], and a commitment to continuous learning and professional development, I am eager to embark on a dynamic career journey with [Company Name].

I recently graduated with [Your Degree] from [Your University], where I consistently demonstrated academic excellence and an ability to apply theoretical knowledge to real-world scenarios. My coursework in [Your Major] equipped me with a strong foundation in [mention relevant skills or knowledge areas, e.g., data analysis, project management, etc.]. I am drawn to [Company Name] because of its reputation for fostering talent, commitment to innovation, and dedication to [mention any specific company values or initiatives].

Key strengths and attributes that I would bring to the Graduate Trainee role include:

Analytical Skills: Adept at analyzing complex information, extracting key insights, and applying critical thinking to solve problems.

Adaptability: Proven ability to adapt to new environments and challenges, as demonstrated by my success in [mention any relevant academic or extracurricular experiences].

Team Collaboration: Effective team player with strong communication skills, demonstrated through group projects and extracurricular activities.

Initiative: Proactive and self-motivated, I have a keen interest in taking the initiative to contribute innovative ideas and solutions.

Drive for Excellence: A commitment to achieving excellence in every task, coupled with a determination to exceed expectations.

I am particularly excited about the prospect of joining [Company Name] as a Graduate Trainee and leveraging this opportunity to gain valuable hands-on experience across various departments. I am confident that my academic achievements, coupled with my enthusiasm for [industry or field], make me a strong candidate for this role.

Enclosed is my resume, providing additional details about my education, projects, and relevant coursework. I am enthusiastic about the opportunity to discuss how my background aligns with the goals of [Company Name]. Thank you for considering my application, and I look forward to the possibility of contributing to the success of [Company Name] as a Graduate Trainee.

There's no one-size-fits-all cover letter. Every cover letter should be tailored to the requirements of a particular job. Therefore, resist the temptation of using these samples word-for-word in your job applications. They're only intended to serve as a guide for writing compelling cover letters.

Since each job comes with its unique responsibilities and requirements, it's important to customize your cover letter to align with the specific skills and expertise demanded by the position you are applying for, highlighting why you are a strong match for the job requirements.

View all Cover letter Samples

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Graduate Trainee Cover Letter

15 graduate trainee cover letter templates.

How to Write the Graduate Trainee Cover Letter

I am excited to be applying for the position of graduate trainee. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for key support to Process Integration & Product Engineers on Inline/PCM/Functional Test/yield data for process improvement to meet quality and yield targets.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Vector Network Analyzer (VNA)
• Active usage of at least one Application Server (Tomcat, webMethods IS, WebLogic, …)
• Understanding of Software Systems Analysis & Design and OOAD
• Knowledge of structured programming techniques or SQL
• Knwoledge of .net framework
• Basic knowledge of Web based programming
• Technical Certifications related to dotnet programming will be an added advantage
• Familiarity with Linux OS platform and debugging skills will be an added advantage

Thank you for considering me to become a member of your team.

Oakley Runolfsson

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Graduate Trainee Cover Letter

Graduate trainee responsible for level1 general support to faculty and staff for computer hardware, software and networking.

Graduate Trainee Examples

Example of graduate trainee cover letter.

I submit this application to express my sincere interest in the graduate trainee position.

Previously, I was responsible for product feedback to leadership, including making recommendations regarding new items to carry or those that should be discontinued.

Please consider my qualifications and experience:

• Team player put the team first
• Good knowledge in GSM core networks
• Good knowledge of Switches, Routers and Load Balancer
• Good knowledge SOAP/XML, SNMP, DNS
• Unix systems/scripting / Directory Protocols / Network protocols
• Familiar with various networks (like 2G/3G, LTE, WLAN, WIMAX, DSL etc).Network protocols (SS7, SIGTRAN, MAP, TCP/IP, SPML, XML, http)
• Should have worked in doing dimensioning, Capacity, Hardware sizing
• Should have a good understanding in scoping and estimation

Thank you for taking your time to review my application.

Greer Weber

Please consider me for the graduate trainee opportunity. I am including my resume that lists my qualifications and experience.

Previously, I was responsible for product feedback to their direct leader, including recommendations regarding new items to carry or those that should be discontinued.

Please consider my experience and qualifications for this position:

• Fresh Graduates with good academic performance (min
• Previous experience on Automated Test Equipment ATE such as CMT, HDMT, V8 -Basic test program knowledge including test methodology
• Knowledge of New Product Introductions NPI and Product Life Cycle PLC
• Basic knowledge of a Project Management methodology (Prince 2, PMI, Agile…)
• Advanced knowledge of MS products (Word, Excel, Powerpoint, Project, Visio)
• Proactive approach and keen to learn a new stuff
• Positive & conceptual way of thinking
• Flexible work time possible

Emerson Durgan

I would like to submit my application for the graduate trainee opening. Please accept this letter and the attached resume.

Previously, I was responsible for input to the design of the software component architecture and any project software studies.

• University education - MSc
• All-rounded individuals with deep interest in IT industry who enjoy challenges and strive to work with professionals in IT industry globally
• Open to flexible working patterns
• Highly motivated personality
• Financial certification would be beneficial but not essential
• Managing suppliers/small teams
• Commissioning, testing and handing over systems
• The second stage is completion of strength-based online tests

Tyler Okuneva

Previously, I was responsible for pre-tender commercial input to ensure accurate net cost estimates and competitive advantage with support from the Buyers / Senior Buyers;.

• An HR Interview followed by a panel interview is stage three
• Strong analytical and problem solving skills and a tremendous will to learn
• Letter from a Local Aboriginal Land Council or other recognised Aboriginal organisation, or
• Two written Aboriginal Community references, or
• Passionate on technology and software development
• Creative & Independent
• All-rounded individuals with deep interest in IT industry who enjoy challenges and strive to work with
• Highly motivated team player and keen to learn

Thank you for your time and consideration.

In the previous role, I was responsible for support to technology initiatives in one or more of these disciplines; Project Management, Business Analyst, or Architecture (Software, Hardware, Infrastructure) support.

• BS/BA/BE in computer science, computer engineering or
• Good Team player and self-sufficient
• Familiar with Windows/Unix/Linux administration experience
• Good in writing and speaking English
• Good requirement analysis and issues investigation skills
• We want someone who is an enthusiastic and curious problem solver, able to assimilate complex information and represent it in a meaningful way
• This role will involve significant project management skills and the capacity to manage multiple tasks at once as the team works toward meeting ERM’s deadlines
• Authorized to work in Canada on a permanent basis

Finley Kertzmann

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• Cover Letter For Graduate Trainee Application

"I am writing to express my enthusiastic interest in the Graduate Trainee position at [Company Name], as advertised on [Job Board/Company Website]. As a recent graduate with a [Your Degree] in [Your Major] from [Your University], I am eager to embark on a rewarding career journey and believe that [Company Name] provides the ideal platform for my professional development. My academic background, combined with my passion for [Industry/Field], has equipped me with a strong foundation in [Relevant Skills or Knowledge], and I am excited about the opportunity to contribute my skills and dedication to [Company Name]'s dynamic team. With a commitment to excellence and innovation, [Company Name] aligns perfectly with my career aspirations, and I am eager to explore how my abilities can complement your organization's goals."

Template General Graduate Trainee Cover Letter

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Today's Date]

[Employer's Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer's Name],

I am writing to express my strong interest in the Graduate Trainee position at [Company Name], as advertised on [Job Board/Company Website]. As a recent graduate with a [Your Degree] in [Your Major] from [Your University], I am excited about the opportunity to begin my career and develop my skills with a dynamic and reputable organization like [Company Name].

During my academic journey, I acquired a solid foundation in [Relevant Skills or Knowledge], which I believe will serve as a strong basis for my contributions as a graduate trainee. I am particularly drawn to [Company Name] because of your commitment to innovation and excellence in [Industry/Field]. I am eager to learn from your experienced team, contribute my enthusiasm, and help [Company Name] maintain its position as a leader in the industry.

My coursework and internships have provided me with practical experience in [Relevant Skills], including [Specific Skill 1] and [Specific Skill 2]. Additionally, my strong analytical and problem-solving abilities, as well as my effective communication skills, will enable me to adapt quickly and make valuable contributions to [Company Name]'s projects.

I am impressed by [Company Name]'s dedication to professional growth and development. Your structured graduate trainee program aligns perfectly with my career goals, and I am excited about the prospect of participating in it. I am confident that my passion for [Industry/Field] and my drive to excel will make me a valuable asset to your team.

Enclosed is my resume, which provides further details about my academic background and experiences. I would welcome the opportunity to discuss how my skills and enthusiasm align with [Company Name]'s goals during an interview. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a convenient time for us to connect.

Thank you for considering my application. I look forward to the possibility of contributing to the success of [Company Name] as a Graduate Trainee.

[Your Name]

Template Graduate Trainee Cover Letter for Marketing

I am excited to apply for the Graduate Trainee position in Marketing at [Company Name], as advertised on [Job Board/Company Website]. As a recent graduate with a Bachelor's degree in Marketing from [Your University], I am eager to start my career in the dynamic world of marketing and believe that [Company Name] is the perfect place to do so.

During my academic journey, I honed my marketing skills and developed a deep understanding of consumer behavior, market trends, and digital marketing strategies. I am particularly drawn to [Company Name] because of your innovative marketing campaigns and reputation for pushing boundaries in the industry.

My coursework and internships have equipped me with practical experience in areas such as social media marketing, content creation, and data analysis. I am confident that my creativity, attention to detail, and analytical thinking will allow me to contribute effectively to [Company Name]'s marketing initiatives.

I am impressed by [Company Name]'s commitment to fostering talent through its graduate trainee program. Your program's focus on mentorship and hands-on experience aligns perfectly with my career goals. I am excited about the prospect of working alongside your experienced marketing team and learning from the best in the field.

Enclosed is my resume, which provides further details about my academic background and experiences. I would welcome the opportunity to discuss how my skills and passion for marketing align with [Company Name]'s objectives during an interview. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a convenient time for us to connect.

Thank you for considering my application. I look forward to the possibility of contributing to the success of [Company Name] as a Graduate Trainee in Marketing.

Template Graduate Trainee Cover Letter for Finance

I am writing to express my strong interest in the Graduate Trainee position in Finance at [Company Name], as advertised on [Job Board/Company Website]. With a Bachelor's degree in Finance from [Your University], I am eager to embark on a career in finance and believe that [Company Name] offers an ideal environment for my professional growth.

My academic background has provided me with a strong foundation in financial analysis, risk management, and investment strategies. I am particularly drawn to [Company Name] because of your reputation for financial excellence and your commitment to delivering value to clients.

During my studies, I undertook internships where I gained practical experience in financial modeling, data analysis, and market research. My attention to detail, quantitative skills, and ability to analyze complex financial data will enable me to contribute effectively to [Company Name]'s finance team.

I am impressed by [Company Name]'s dedication to developing talent through its graduate trainee program. Your program's emphasis on mentorship and real-world exposure aligns perfectly with my career aspirations. I am eager to work alongside your experienced finance professionals and contribute to [Company Name]'s continued success.

Enclosed is my resume, which provides further details about my academic background and experiences. I would welcome the opportunity to discuss how my skills and passion for finance align with [Company Name]'s goals during an interview. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a convenient time for us to connect.

Thank you for considering my application. I look forward to the possibility of contributing to the success of [Company Name] as a Graduate Trainee in Finance.

Template Graduate Trainee Cover Letter for Information Technology

I am excited to apply for the Graduate Trainee position in Information Technology at [Company Name], as advertised on [Job Board/Company Website]. With a Bachelor's degree in Computer Science from [Your University], I am eager to launch my career in IT and believe that [Company Name] offers an excellent platform for my professional development.

My academic journey has equipped me with a strong foundation in programming, network administration, and software development. I am particularly drawn to [Company Name] because of your cutting-edge technology solutions and your reputation for innovation in the IT industry.

During my studies, I gained hands-on experience through internships where I worked on IT projects, solved technical issues, and developed software applications. My problem-solving skills, programming proficiency, and ability to adapt to emerging technologies make me well-suited to contribute to [Company Name]'s IT team.

I am impressed by [Company Name]'s commitment to nurturing talent through its graduate trainee program. Your program's focus on mentorship and exposure to diverse IT projects aligns perfectly with my career goals. I am enthusiastic about the opportunity to work with your skilled IT professionals and learn from the best in the field.

Enclosed is my resume, which provides further details about my academic background and experiences. I would welcome the opportunity to discuss how my technical skills and passion for IT align with [Company Name]'s objectives during an interview. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a convenient time for us to connect.

Thank you for considering my application. I look forward to the possibility of contributing to the success of [Company Name] as a Graduate Trainee in Information Technology.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge. Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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• How To Write a Cover Letter For a Graduate Trainee

August 14, 2024 by Odumije Leave a Comment

A cover letter is a document that is sent alongside your CV when applying for jobs. It serves as a personal introduction and helps to sell your application. Cover letters are crucial since they allow you to explain to an employer why you are the ideal applicant for the position.

While attaching cover letters may not be mandatory, including a well-written cover letter for a graduate trainee application can be beneficial. Considering the average job receives over 100 applications, a cover letter can be an excellent way to stand out from other applicants.

In this guide, we’ll share a step-by-step process of writing a cover letter for a graduate trainee job; carefully read through.

Table of contents

Must i write a cover letter for graduate trainee position, structure of a graduate trainee cover letter, how should i address a graduate trainee cover letter, step 1: gather information about the company, step 2: choose a cover letter template, step 3; add a professional header, step 4: greet the hiring manager, step 5: write a compelling introduction, step 6: write other paragraphs, step 7: draft a closing paragraph, step 8: sign-off, step 9: proofread your cover letter, mistakes to avoid when writing a cover letter for a graduate trainee, 1. showcase your unique career story and interest, 2. address employment gaps and transitions, 3. demonstrate fit and value for the role, 4. follow application instructions, 5. tailor your cover letter to the job, 6. don’t overshare personal information, 7. always maintain a professional tone, 8. conclude the letter with a call to action, how long should a cover letter be, faqs on graduate trainee cover letter, we also recommend.

Writing a cover letter for a graduate trainee position is highly recommended. A cover letter allows you to introduce yourself, explain why you are interested in the position, and highlight your relevant skills and experiences. It also allows you to express your enthusiasm for the role and show how you would be a good fit for the company.

You must take time for your cover letter and make sure they are immaculate.

Every cover letter has the following structure:

• Your contact information:  Your full name, address, phone number, and email address. Include the date you’re writing the letter.
• Potential employer’s contact information:  If you have it, include the name, title, company name, and address of the hiring manager or employer.
• Salutation:  Address the letter to a specific person if possible (e.g., “Dear Mr. Smith,” “Dear Hiring Manager,” “Dear XYZ Company Team”).
• Introduction:  State the position you are applying for and where you found the job listing. Express your enthusiasm for the role and briefly introduce yourself.
• Body paragraphs:  In the body paragraphs of your cover letter, highlight two to three key qualifications that align with the job description, provide specific examples and metrics of your achievements to demonstrate your impact, and conclude by summarizing your interest in the role and company, while requesting an interview and stating your availability.
• Sign off:  Close your cover letter with a professional and polite closing, such as “Best regards” or “Sincerely,” followed by your full name.

Check out 7 Tips On How To Pass Post UTME In 2024 Easily

Always try and address your cover letter directly to the hiring manager. Remember that you’re more likely to receive a reply if you send it to the right person.

When applying through an agency, aim to address the cover letter to a specific recruitment consultant.

If a contact isn’t listed or you’re applying speculatively, then you need to do some research to find out the right person to address the letter to.

Visit the company website to see if you can find the name of their hiring manager, conduct a Google search to see if you can find their details, or try to discover if they’re on LinkedIn.

If you’re struggling to find a named contact, you can use a general greeting such as:

• Dear Sir/Madam
• Dear Hiring manager
• Dear Human Resources Director.

However, general greetings should only be used once you have exhausted all other methods of finding a named contact.

How to Write A Cover Letter For A Graduate Trainee Position

Here’s a step-by-step outline of how to write a cover letter for a graduate trainee position in Nigeria:

Before you start writing a cover letter, you need to carefully go through the job description and also find detailed information about the company.

To make it easier, create a checklist highlighting:

• Noteworthy professional achievements from past roles.
• Volunteer experiences that honed skills listed in the job description.
• Relevant skills encompassing both technical abilities and interpersonal strengths.
• Academic credentials, including certificates and licenses.
• Pertinent awards and distinctions.

Find out the core principles of the company to know how best to tailor your cover letter to reflect your authentic interest in the company and job. 

• Familiarize yourself with the company’s culture, mission, and values, so you can describe your alignment with its goals.
• Stay informed about recent company developments through news and press releases.  
• Learn the hiring manager’s name so you can address your cover letter to them. 

READ ALSO: How To Write A Fresh Graduate CV In Nigeria

To ensure proper organization and ATS compatibility, choose a professionally prepared template while creating your cover letter.

Your graduate trainee cover letter should have a professional header that includes your name, address, phone number, and email address. If applicable, you can add links to your LinkedIn profile or portfolio and then date.

Also, include the hiring manager’s name and title, company address, and the hiring manager’s email address. 

If you’ve figured out the name of the hiring manager, address him or her by name whenever possible to establish a personal connection. If you’re unsure of their gender, use their full name (e.g., “Dear Mmeso Tobi”). In a situation where you know the hiring manager’s gender, you can use “Mr.” or “Ms.” (e.g., “Dear Mr. Smith” or “Dear Ms. Johnson”), but avoid titles like “Mrs.” or “Miss” to prevent assumptions about marital status.

Avoid informal pleasantries like “Hello” or “Hi,” as well as traditional salutations like “Dear Sir or Madam” or “To Whom It May Concern.” If you can’t discover the hiring manager’s name, try “Dear Hiring Manager” or “Dear Hiring Team” as a polite alternative.

The opening sentences of your cover letter serve as your elevator pitch, so it’s crucial to clearly and succinctly convey why you’re the ideal candidate for the role. Start with a compelling introduction that shows your enthusiasm and aligns with the job requirements. This will capture the hiring manager’s attention and entice them to read further.

Here is an example of what an engaging introduction looks like.

“ I was excited to see that Tech Solutions — a company I respect for its innovation — has an opening for an experienced lead producer. With seven years of experience in production for leading start-up companies in Lagos, I have in-depth knowledge of cyber security and cloud computing and know my way around artificial intelligence. When I saw that WILCO Services was touted in Business Magazine for being one of the most inclusive companies in the world, I knew I had to apply for the marketing associate position. As director of Visit Mass, I created tourism programs that resulted in a 30% increase in international tourists to Ikeja in 2019. “

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Your second paragraph should be a brief overview of your background as it relates to the position. Include key achievements, skills, and specialties that make you particularly suited to the position. Focus on one or two and provide specific details about your success, including measurable impacts you made.

Your body paragraphs should highlight the following:

• If you have work experience in the industry, give details of your work accomplishments and use numbers to quantify the results of your actions.
• If you’re applying for your first job, connect the new opportunity with a personal or school project, extracurricular activity, or internship.
• Highlight relevant skills from your work experience and explain clearly how you can apply them to the job.
• If you’re changing careers, emphasize your transferable skills. Career change cover letters that emphasize transferable skills are more effective because they show prospects that you can perform the work with little or no experience.

When writing a cover letter closing statement, make it apparent to the company that you’re pleased about the opportunity to work with them and that you believe you have the expertise to succeed at the position.

Remember that you are sending a cover letter to a specific person, so thank them for their time and thoughtfulness.

You should also encourage the recipient to follow up (for example, “I look forward to further discussing my qualifications with you”). A “call to action” in the concluding paragraph of your cover letter communicates to hiring managers that you are serious about the job and confident in your qualifications.

Signing off professionally on a graduate trainee cover letter is crucial, as it shows your attention to detail, professionalism, and respect for the hiring manager and the company. 

You can professionally sign by using the following words:

• Best regards,
• Kind regards,

After drafting your graduate trainee cover letter, you’ll also need to proofread your letter at least once before sending it to the hiring manager Typos and cover letter formatting mistakes can reduce your chances of getting hired.

When you’ve finished proofreading, have someone else read it for you, too, just to be sure it’s job application-ready. You can ask a trusted friend or family member, a former colleague, or a professional mentor to read your cover letter. 

READ ALSO: How To Apply For Polaris Bank Graduate Trainee Intensive Program 2024

To ensure your cover letter doesn’t stand out for the wrong reasons, here are eight things to avoid when writing one:

• Being overly friendly  – While a cover letter should give a recruiter an insight into who you are as a person, being overly friendly is a big no-no. Avoid writing about your personal life and steer clear of jokes and sarcasm. 
• Only focusing on what the company can do for you  – This mistake will kill your application before it gets started. Instead of explaining what you can gain from joining the organization, use your cover letter as an opportunity to detail how your knowledge, skills, and experience can benefit the company.
• Underselling yourself  – Nobody loves to appear boastful, but you also don’t want to undersell your successes. Don’t be hesitant to showcase your accomplishments and unique selling points, and don’t be scared to proudly state that you excel in specific competencies.
• Expressing your weaknesses  – Avoid words like, ‘Although I have no experience in (particular competency), I am eager to learn.’ Instead, use ‘My experience in (this field) has given me X and Y transferrable skills…’. A cover letter should not contain any negative or passive sentences. Focus on what you can do rather than what you cannot.
• Repeating what’s on your CV  – This error will result in your application being rejected outright. Consider your cover letter to be a companion to your CV; they must complement one another but should not be identical. Use your cover letter to provide context and depth for specific abilities and experiences, bearing in mind the job description and person specification.
• Failing to proofread  – Failing to go through your cover letter after drafting could give employers the impression that you’re careless. Don’t proofread your letter straight after writing it, as it can be hard to spot mistakes. Take a break and come back later for a final check before sending.

Tips on How To Write A Graduate Trainee Cover Letter

A cover letter serves as an introduction to a potential employer, allowing you to highlight your personality, qualifications, and passion for the position and firm.

Here are some expert tips to help you craft an effective cover letter:

Highlight your career story by stressing crucial accomplishments and relevant experiences. Explain why you want the job at the specific company, demonstrating your interest in the purpose and values. This unique strategy can help you stand out from other prospects.

Use your cover letter to explain any gaps or changes in your career experience. Explain how these experiences have enhanced your qualifications and made you a great contender for the role.

Clearly express why you are a strong fit for the role by providing specific examples of your relevant skills and accomplishments that align with the job description. By demonstrating why you are a good fit, the recruiters and hiring managers will consider you for the job.

Always follow the job posting’s exact instructions, whether you send your cover letter as a PDF or in the body of an email. Failure to follow these instructions may result in your application being disregarded.

Avoid sending generic cover letters. Customize your material to demonstrate your excitement for the position and organization. Use keywords from the job description to show how your abilities and experiences match the requirements.

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While explaining career changes or gaps is important, avoid sharing unnecessary personal details, such as political views, salary expectations, or unrelated hobbies.

Convey enthusiasm and interest in the position, but keep your tone professional, genuine, and confident. Avoid being overly casual or too enthusiastic.

Before signing off, thank the hiring manager for considering your application and express your eagerness to discuss your qualifications further in an interview. This demonstrates your proactive approach and interest in the role.

By adhering to these tips and following these guidelines, you can create a compelling cover letter that resonates with hiring managers and increases your chances of securing an interview.

An ideal cover letter should be one page. This ensures you focus on your key accomplishments and not add unnecessary details.

No, a cover letter can’t be two pages. An ideal cover letter should be one page. This ensures you focus on your key accomplishments.

Your cover letter should be directed to the person who will be reading it such as the hiring manager.

Cover letters aren’t usually required, but submitting one with your graduate trainee application can help. Given that the average job receives over 100 applications, a cover letter can be a great method to stand out among other applicants.

A cover letter provides an opportunity for you to showcase your communication skills, highlight your qualifications and experience, and explain why you are a good fit for the job. 

Even if the job application does not specifically seek a cover letter, one can demonstrate your willingness to go above and beyond to create a positive impression and help you stand out from other candidates.

• myperfectresume.com – How to Write a Cover Letter: Examples For Popular Jobs
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About Odumije

Odumije is a graduate of Communication Arts from Imo State University. He is a lifelong learner with a passion for making education updates and insights engaging and accessible to all. Here, he shares tips, tricks, and resources for students, parents, and educators alike.

Mystudentkit is a student educational resource website that provides foundational academic information, materials & digital skills acquisition to students of all levels

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Writing A Cover Letter For Graduate Program (No Experience)

Amina ibrahim.

Your cover letter for the graduate program is your story. It reveals what truly inspired you to become what you are and showcases what makes you stand out – beyond what a resume can tell. 

Writing a cover letter can feel like leaping into the unknown. It is exciting, nerve-wracking, and often, a big step without much professional experience to show. So if you are not sure of how to direct the cover letter that goes in your favour, here is our unsurpassed approach that you need to follow for the best outcome. 

We will reveal a 10-step process to write the perfect cover letter for any graduate program and let you onto the best practices along with some examples. Read on because it is time you showcase to the employer that you may not have experience but you have everything else they need.

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A cover letter for a graduate program is a formal letter that accompanies your resume when applying for a specific graduate position or program within a company or institution. It is a one-page document where you introduce yourself to the hiring team and highlight your skills, experiences, and reasons why you are a good fit for the specific position you are applying to.

Now the cover letter for a graduate program is quite different from the graduate school cover letter . They vary in what they emphasize and how they are approached. A cover letter for a graduate job focuses on showcasing your relevant skills and experiences and how your background aligns with the job requirements and company culture.

On the other hand, a grad school cover letter is part of your graduate school application and addresses the admissions committee. It is a key component where you mention your academic interests, career goals, and reasons for applying to specific graduate schools or programs. 

Instead of emphasizing work experiences, graduate school applications highlight your academic achievements , research interests, and how a particular program aligns with your career aspirations.

How to Write a Cover Letter for Graduate Program if You Don’t Have Any Work Experience?

Many dread writing a cover letter , causing them to procrastinate. Writing it for the first time can be hard especially when you don't have any guidance. To ease things for you, here is our 10-step process to write a cover letter that will showcase the best of you.

1. Address the letter to a specific person

Finding the right person to address your cover letter to can make a huge difference. It shows that you did your homework and have a genuine interest in the program. Search the company's website, LinkedIn, or even contact the organization to identify the HR program coordinator or team member who might be overseeing the hiring process. 

If you can't find a specific name, a general salutation like "Dear Hiring Manager" is acceptable.

2. Start with a strong opening paragraph

Your opening paragraph sets the tone . Instead of generic statements like "I am applying for the position of...", start by expressing your interest in the job and the company. 

You can mention something specific about the company that resonates with you . For instance, you could mention a recent project or development the company was involved in and how that inspired you to apply.

3. Explain your academic background & achievements

When talking about your academic background, be specific . Mention your degree, major, and any relevant coursework that directly relates to the job . If you have a high GPA or received academic honors, highlight those.

Simply listing your achievements won’t work; explain how they demonstrate your skills or suitability for the role . Using the STAR (Situation, Task, Action, and Result) framework can help you illustrate your achievements more effectively. Let's see how you can achieve it. 

• Situation : Describe the context or situation in which you were involved. 
• Task : Outline the specific tasks or responsibilities assigned to you within that situation. What were you expected to accomplish or contribute to the project or activity?
• Action : Detail the actions you took to fulfil your responsibilities. Emphasize how you approached challenges and the strategies you employed to overcome them.
• Result : Finally, explain the outcomes or results of your actions. Discuss the impact of your contributions, any measurable achievements, and what you learned from the experience.

4. Highlight relevant experiences & skills

Even without traditional work experience, you likely have experiences from internships , volunteer work , projects, or extracurricular activities that polished your skills. Identify those experiences that align with the job you are applying for. 

For example, if you volunteered for an organization where you developed communication or leadership skills, highlight that. Don't underestimate the value of these experiences – they demonstrate qualities like teamwork, problem-solving, or adaptability.

5. Connect your skills to the program's requirements

Carefully review the job program's requirements and job description. Identify the key skills and qualities they are looking for in candidates. Then, align your skills and experiences with these requirements.

For instance, if the program emphasizes teamwork, discuss a project where you successfully collaborated with others to achieve a goal. Be specific and provide examples to explain how your background aligns with what they are looking for.

6. Show your enthusiasm & interest in the program

Express your genuine interest in the program and the company or organization. Research the company thoroughly and mention what specifically attracts you to it. Is it their values, their innovative approach, or the impact they make? 

Also, explain why you are passionate about the field or industry. Maybe you have a personal story or an inspiring moment that sparked your interest. Express enthusiasm and genuine interest to compensate for the lack of formal experience.

7. Address lack of experience positively

It is okay not to have traditional work experience. Instead of seeing your lack of work experience as a disadvantage, frame it as an opportunity . Acknowledge it in your cover letter but focus on what you do have to offer.

Highlight your enthusiasm to learn and your willingness to bring fresh perspectives. Emphasize your academic achievements, extracurricular activities, internships, or any relevant projects that showcase your skills and eagerness to contribute. You can also mention any industry-related events , seminars, or workshops you attended.

8. Customize & personalize

Generic cover letters rarely stand out. Tailor each cover letter to the specific job program you are applying for. Customize it by mentioning the program's name and its unique aspects that attract you. 

Showcase your understanding of the program's goals and how you see yourself contributing. Use the language and keywords from the job description to demonstrate your fit for the role.

9. Close the letter with a call to action

Your conclusion matters just as much as the introduction. End your cover letter with a strong closing that includes a call to action. Express your gratitude for the opportunity to apply and reiterate your interest in the program. 

Politely request an interview or meeting to discuss how you can contribute further. Provide your contact information and indicate your willingness to provide additional information if needed.

10. Proofread & edit for clarity & accuracy

Once you have written your cover letter, proofread it carefully. Check for grammatical errors and spelling mistakes and make sure the language is clear and professional. Read it aloud to catch any awkward phrases or errors that might have slipped through. You can also use online tools like Grammarly or ProWritingAid, or ask a friend to review it for feedback.

Pay attention to formatting and make sure the layout is clean and easy to read. Use a standard font and keep the length to one page . Aim for a professional and concise tone throughout the letter.

6 Best Practices For Writing A Cover Letter For Graduate Program

When it comes to applying for graduate programs, your cover letter can make all the difference. To help you master this essential part of your application, here are 6 expert-backed practices for creating the perfect cover letter that will increase your chances of securing the dream opportunity.

I. Research the program & understand the requirements

Before you start writing, get familiar with the graduate program you are applying to. Visit their website and understand their mission , values, and the specific requirements for the program. Take note of what they are looking for in candidates. 

Understanding these details helps you customize your cover letter to align with what the program is seeking. It allows you to emphasize your relevant skills , experiences, and passions that resonate with their expectations.

II. Avoid repeating information from your resume

Your cover letter shouldn’t echo your resume. Instead, use it as an opportunity to expand on certain aspects of your background that might not be fully explained in your resume. It is your chance to showcase your personality, your motivations, and how your experiences shaped your interest in the program .

Share anecdotes or examples that show your skills and character, making you stand out beyond what is listed in your CV.

III. Quantify achievements when possible

When discussing your achievements or experiences, whenever you can, add numbers or figures to quantify your impact. This helps to give a clearer picture of what you accomplished. 

For instance, instead of saying, “I led a project”, you could say, “I led a team of 10 members to successfully complete a project that resulted in a 20% increase in efficiency”. Numbers make your achievements more tangible and highlight your contributions effectively.

IV. Keep the letter concise & focused 

When crafting your cover letter, balance between being informative and concise . Keep it focused on the most relevant points. You want the reader to get a clear picture of your qualifications and motivations without overwhelming them with unnecessary details . Stick to a single page and use clear, direct language to convey your message.

V. Incorporate keywords from the job description

Make your cover letter stand out by aligning it with the language used in the job description or program requirements . Highlight your skills, experiences, and achievements that directly relate to the keywords or phrases mentioned in the description. 

This shows that you understand what they are looking for and also helps your application pass through any automated screening systems that scan for specific keywords.

VI. Get feedback from mentors or career advisors before finalizing

Before sending your cover letter, get feedback from mentors , career advisors, professors, or anyone with experience in the field you are applying to. They can provide valuable insights, catch errors you might have missed , and offer suggestions to strengthen your letter. 

Their feedback can help you refine your message and ensure that your cover letter effectively highlights your strengths and aligns with the expectations of the program.

2 Examples of Cover Letters for Graduate Program

Creating a standout cover letter that distinguishes you among thousands of graduate job seekers and catches the eye of potential employers can be the key. To give you a head start, we have prepared 2 compelling cover letter examples. 

These sample cover letters are made specifically for graduate programs and will give you practical insights into how you can effectively showcase your skills, experiences, and enthusiasm to secure the position.

Sample Cover Letter 1 for Graduate Program

Sample Cover Letter 2 for Graduate Program

Exploring Graduate Programs With Prosple Australia: Simplifying The Search

Prosple is the ultimate go-to platform for finding graduate jobs in Australia. With thousands of job listings, we cater to all industries – from renowned giants to startups . Whether you are in engineering , accounting , law , or any other field, there is something for everyone.  

Let’s discuss in detail how Prosple Australia can simplify your search for graduate program jobs:

• With Prosple, you get an advanced and easy-to-use dashboard where you can track applications, save content, and manage your job hunt in one convenient place.
• No need to constantly check for updates. Prosple sends you instant notifications tailored to your interests. That means you are the first to know about new opportunities in your desired field.
• With Prosple, you get access to expert career guidance to navigate the job search process. From refining your resume to acing interviews , we provide valuable insights every step of the way.
• We designed Prosple with you, the students, in mind. It provides a personalized career matchmaker with a powerful search engine to help tailor job suggestions based on your preferences and qualifications.
• Australia's Top 100 Graduate Employers , including big names like Deloitte , PwC , and BHP , regularly post openings on Prosple. Landing a job with these household names becomes more accessible through our platform.
• We don't just stop at job listings. Prosple keeps you in the loop with the latest articles and advice relevant to your career aspirations – a personalized newsfeed for career growth.

You know that you are perfect for that job but your confidence won't shine through unless you articulate your strengths. That is where a cover letter comes in. It is a great way to spruce up your resume for a job application and let the potential employer know what you are made of. 

Writing a cover letter for a graduate program is all about expressing your dedication and enthusiasm to learn and how you can contribute to the dynamic company culture. Remember, this is your moment to make a lasting impression. Be concise, be genuine, and be specific about what you bring to the table.

When it comes to launching your career after graduation, Prosple stands out as your ultimate ally. With an advanced platform connecting students and graduates with top-tier employers across Australia, we open doors to coveted opportunities. 

Don't miss out on your chance to land your dream job. Join Prosple today and take the first step towards a fulfilling career journey.

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Reset password, create a free fasthire account, how to write a cover letter for a graduate trainee in a bank with a sample.

• October 9, 2023
• Cover Letters

As a graduate looking to begin a career in the banking sector, the most suitable way to start is as a graduate trainee. Now, I know you may be bothered about crafting the best cover letter that will quickly secure you the role, and not sure of how to begin, not to worry, in this article, I will guide you on how to prepare an irresistible cover letter which will show your potential employer that you make a great fit for the graduate trainee position you want to apply for. 

You must understand that the sole aim of a cover letter is to sell yourself better to your prospective employer, such that you are seen as a valuable graduate trainee to have on board. While your resume will provide summaries of your skills and qualifications, your cover letter will explain in detail ‌your interest in getting trained and improving your knowledge and the exceptional interpersonal skills that you will employ to carry out your duties.

And perhaps, if you are bothered about what skills you require, or what your duties will be as a graduate trainee, I will provide you with all that information as well. I will also share with you some additional tips you can use to scale through seamlessly.

Table of Contents

Skills Required for a Bank Graduate Trainee Position

As a fresh graduate, there are not many expectations from you as it is skills. Just the basics are what are required from you, like:

• Understanding of economic principles and basic principles of banking
• Good written and oral communication 
• Proficiency in Ms. Office Suites
• Excellent organisational skills
• Team spirit and adaptability 
• Time management and problem-solving 
• Critical and analytical thinking
• Passion to learn and grow
• Ability to Multitask 
• Basic knowledge of administrative functions
• Innovativeness 
• Ability to apply discipline, knowledge, and concepts
• Information gathering, evaluation, and synthesis

Bank Graduate Trainee Duties/Responsibilities

• Participating in meetings, workshops, and team-building events.
• Compiling reports and making presentations to other staff members.
• Analysing existing systems and offering new ideas for improvement.
• Collaborate with team members to achieve better results
• Conducting research and assisting the Manager or Supervisor wherever possible.
• Upholding the good name of the company at all times.
• Writing a test or submitting to some other form of evaluation at the end of the graduate program.

Qualification Requirements for a Bank Graduate Trainee Position

• BSc. Accounting, Economics, Banking/Finance, Math/Statistics, or a related field
• Proficiency in MS Excel/PowerPoint
• 0-1 year of experience
• Good written and verbal communication skills
• A positive attitude and excellent research abilities

Sample Cover Letter for Graduate Trainee in a Bank 

Mobile: 

      9th October, 2023

Human Resource Manager,

Name of company,

Company’s Address.

Dear Hiring Manager,

RE: Application for Graduate Trainee Position

I am delighted to send in my application for the graduate trainee position at your bank. As a self-start who is highly motivated and resourceful, I am thrilled at the prospect of joining your institution to begin my career in the banking sector. With an understanding that this is a fast-paced work environment, I draw my motivation and confidence in applying for this role from my dogged and positive disposition towards goals and objectives, coupled with my results-oriented personality.

As a graduate of Banking and Finance, I have gained a range of practical skills which will enable me to meet the demands of this role, while staying committed to further development of my abilities. Precisely, I am proficient in Ms. Office suites like Word, Excel, and PowerPoint. With my exceptional organizational, team spirit, and innovative abilities, I do not doubt that I will make a great addition to your team, and contribute to the advancement of the bank.

I am assured that your bank is the right place to begin my career, and I trust the exponential progress you will record with me on board.

I have enclosed a copy of my resume for your consideration. I can be contacted at all times with the details provided above and I look forward to speaking with you in the coming days.

Thank you for your time and consideration.

Editors Recommendation 

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Graduate Cover Letter Template

If an employer requests a CV to apply for a vacancy you should always include a graduate cover letter. This is your opportunity to introduce yourself and explain your suitability for the role. You must take time over your cover letter and make sure they are immaculate. Spell checkers are not enough. Be sure to use the cover letter examples provided to give you the best chance of grabbing your dream job!

Writing a graduate cover letter

What is a cover letter? It's an accompanying document to your graduate CV and often they are an important method of communication. They can provide an informal and friendly view of personal events to people, or they can be formal documents offering factual information to people you have not met. This is your chance to tell them what skills you have and why you want to work specifically for that company. Unlike email, letters are tangible and layout is as important as content.

Graduate cover letters have a standard format and this is shown in the cover letter examples attached. If you are writing to a named person then it is 'Yours sincerely', if you write 'Dear Sir/Madam' the correct ending is 'Yours faithfully'.

A graduate cover letter should:

• Introduce them to your personality and your commitment to them
• Give compelling examples of your suitability to the company as well as the role
• Make references to key requirements they look for
• Suggest there is even more to learn about you over a call or in person
• Make the employer want to talk to you
• Demonstrate your written communication skills

Some golden rules

Never put anything in your cover letter that cannot be backed by your graduate CV or application form. The human resources staff will look for discrepancies and for any mistakes that show a lack of attention to detail. Also anything you write can be brought up during graduate interviews , so make sure you can back up what you write with good examples. Don’t forget it is actually a criminal offence to lie on your cover letter for a CV, so always be honest but convincing about what you know or the skills you have.

There are some conventions about letters of application. Generally letters sent with CVs or graduate job applications should:

• be addressed to a named person;
• state why you are writing, what you are applying for and what you are currently doing;
• flag up the most important/relevant thing you want the employer to know about you;
• use eye catching key words that the employer is likely to be looking for. You can work it out by thinking about the job spec and by doing your research;
• refer the reader to your CV or job application form;
• show that you know something about the company;
• make a connection between your skills and abilities, and company needs or wants;
• identify the career you are seeking;
• be reasonably brief.

Remember if the covering letter for a job application is poor, the employer may not bother to read your CV.  This also applies to application forms as well so remember this keeps you in the race for the job, it is essential to not stumble at the first hurdle.

Attached are two examples of cover letters of a job application. Both are acceptable. Use these examples only as a guideline; your covering letter should show your originality and if you are serious about working for a particular company it should not be difficult to adapt these examples. Our cover letter guide is to help you start writing your own letter, so yours should be bespoke to the company. You're telling them you want to work for them specifically and anything generic will only decrease your chances. Remember, you will have to justify what you say and why you said it at a job interview.

Format of a graduate cover letter:

Personal statement.

The personal statement can be used as a heading to a CV or as an additional statement on an application form.

The personal statement is not solely for telling the employer what a great person you are, it is about telling the employer what you hope to achieve in the future, that you will fit into their structure and you have transferable skills which will be useful for them. This is your chance to show what you have found out about the company and why you want to work for them. Even more important is to show why you would be a good asset for the team.  For example:

"My career objective is to enter research in the ... industry. I have demonstrated strong research skills during university project work and much of my experience has been within a team environment. I am able to take responsibility for my own work as well as being able to demonstrate leadership when required. Meeting deadlines has been a consistent part of my academic and working life and I have learned how to communicate with people in situations which require tact. My academic skills have given me the ability to communicate effectively on paper as well as through presentations."  

Personal profile

The personal profile reflects the type of person you are. It offers the employer a taste of your character and your goals, and many CVs use a skills profile. Show why you think this role is perfect for you. For example:

"I am an outgoing person who can talk to people at all levels and have been complimented on my ability to listen to other people. I can take responsibility for my own work and my own goals, but I also enjoy working with other people to reach a common goal. Reflection is an important part of my personality and this has led me to develop a strong feeling for detail without losing sight of the whole picture. ... holds strong fascination for me and my objective is to work in research within this field."

"My academic and work experience has taught me to work well with other people and to take responsibility for my own work. I have an outgoing personality and am keenly interested in good health through exercise and diet. One of my most important assets is my ability to listen to people."

Skills profile

Skills profile identifies your competence in a variety of skills and these can be shown through bullet points or by a short sentence linked to specific skills. Keep this concise, but include everything relating to the job spec. They will want to see as many directly relatable skills to the job as possible. For example:

"During my academic study and work experience I have developed skills such as:

• problem solving
• time management (etc)"

Or you might support them with a short sentence, for example:

"Problem solving

My university project work has demanded that I undertake investigation into a specific topic and analyse the information before putting recommendations forward in a presentation."

"Time management

During my time at university I have undertaken full-time study, part-time paid work and enjoyed my sport with the basketball team. I have prioritised each of these activities successfully."

The best skills to write about are the ones that have achieved something positive. Any examples you have that a skill you applied to hit a target or anything positive will stand out on a cover letter. The main thing is that it must be concise. Let them see why they should want meet you, so make it personal and tailored towards their business. Whatever style you adopt remember what you say in your profile is open for questioning at an interview.

Email cover letters

When submitting a cover letter for a job applications there are a few things that you must remember to check. Firstly check that your cover letter and CV, for that matter, is attached. Be careful and check the formatting of the email and cover letter. Ensuring the font is the same all the way through. Try to keep the font consistent throughout your CV, cover letter and email. This will just look more professional. Make sure your read the job specification when applying; they may want something specific in the email subject.

The final advice

• make your graduate cover letter tailored to the company.
• make it concise.
• make it persuasive and eye catching.
• proof read. Read it once, then read it again and then read it again. If possible get someone else to read it for you to catch every little typo or grammatical error.
• use an appropriate format; it must look professional i.e. for business purposes.
• make it generic.
• waffle! Think about what is relevant to the company and particularly the actual position/role.
• make it more than one side of A4.
• leave errors that will make it easy for the company to reject your application.
• forget to put the address of the company at the top of the cover letter and to sign it with you name. It is a formal letter so it must be in the correct format.

Opt for a creative approach

It is diffiuclt to make your application stand out from the crowd. However, in some instances you could opt for a creative approach! Take this example bellow of an applicant using a spotify playlist to apply! This may not be appropiate to use in some applications however it is some food for thought.

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How to write a cover letter for a graduate job.

Ruairi Kavanagh

5 Oct 2023, 09:35

Although the majority of graduate employers now use online application processes, ome jobs require that you apply with the traditional CV. However, CV’s need a compelling cover letter to accompany them. Think of it as an introduction to yourself and follow our helpful tips. Remember, you need to stand out from the crowd.

What to include in a cover letter

A CV cover letter should be no more than one page long – around four or five brief paragraphs.

Always include the name of the person, not 'Dear Sir/Madam'. This is particularly important when you're making speculative applications because you want your letter to reach someone who can act on it.

Specify why you are writing (eg in response to an advertisement or on a speculative basis). If it's about an advertised job, state the job title you are applying for (and reference number, if there is one) and where you saw it advertised.

State briefly why you want to work for this particular organisation and why they should employ you. Don’t repeat what is in the CV, but highlight your ‘unique selling points’. Be as specific as possible about how your experience matches the job. (If the letter is accompanying an application form rather than a CV, this is not always necessary as you will have used the form to make these points.) Also, make sure you have done your research and found some key facts about the organisation that you can refer to an emphasise your suitability in working for them.

Give details of your availability for interview. If relevant (eg if the employer has several different graduate schemes), state which other positions with the organisation you would also like to be considered for.

Finish with a keen but professional sign-off.

Your name and address

Put your contact details at the top of the letter – right-justified (i.e. lined up against the right-hand margin) or centred. Include your postal address, telephone number and email address.

The recipient's name and address

This is usually left-justified (i.e. lined up against the left-hand margin).

Leave one line space below the recipient’s address, then put the date you are writing the letter.

The greeting

Always start ‘Dear’ followed by the person’s title (Mr, Ms, Dr etc) and surname, eg ‘Dear Mr Smith’.

If you don’t know their name, start ‘Dear Sir or Madam’ (NOT ‘Madame’ – that means something different!). But it is always best to find out the name of the person who you want to read your letter, which in today's online world is easier than it's ever been, but don't be afraid to pick up the phone and ask someone in the organisation if needs be.

Get the insights and skills you need to shape your career journey with Pathways. We’ll show you exactly what goes into a convincing cover letter, so you can give yourself the best chance of getting to the next stage of the application process.

The subject

Leave one line space below the salutation, then put the subject of your letter, underlined. For example ‘Application for graduate trainee position’. Include the job reference number if there is one. This makes life easier for the HR person reading the letter. In an email, this will go in the subject line.

The body text

Write clearly and succinctly. It's vital that you don't go overboard on the thesaurus, clarity is key and don't write in words that you would never use verbally. There is no need for extra embellishments.

Normally, a formal letter should not be more than one side of A4. Structure your letter with a beginning, a middle and an end.

Use business-like language: this should be closer to the essays you write at college than the letters you send to your parents.

Signing off

Finish the letter ‘Yours sincerely’. Leave a space for your signature, then type your name. If you can create a digital signature or insert an image of your signature it can add a nice touch.

‘Yours sincerely’ is traditionally used when you don’t know the name of the person you are writing to, but is becoming less common.

Cover letter checklist

• Are your contact details up to date?
• Have you spelled the employer's name correctly?
• Have you included the job title, reference number and where you saw the advertisement?
• Have you kept a copy?
• Have you kept it to one page where possible?

Cover letter overview

1. do your research.

Find out something about their organisation that makes you want to work and say why.

2. Know the job spec

Write about why this job is perfect for you and use examples. This is an opportunity for you to show employers that you have done your homework. You should also match it with your CV. Highlight your most relevant experience in the cover letter and then the recruiter can read the details in the CV.

3. Short and sweet

When it comes to cover letters, keep it to one page and no more than three to four paragraphs. Remember to include the date and a proper formal greeting. You can use a person’s first name if you have introduced yourself previously.

4. Be yourself

Don’t go overboard on the thesaurus. Instead use simple, clear language. Give specific reasons why you want the job and why you are the right person for the job. Remind the employer at the end of the letter that you would very much like to hear from them for an interview. Visit the career advice section of gradireland.com for more practical tips.

gradireland editorial advice

This describes editorially independent and impartial content, which has been written and edited by the gradireland content team. Any external contributors featuring in the article are in line with our non-advertorial policy, by which we mean that we do not promote one organisation over another.

Related careers advice

The graduate's guide to CVs: What your CV should include?

We've got you

How To Write An Eye-Catching Graduate Cover Letter

Updated 31 October 2022

First impressions count, so you want to make sure your application is making a great one! Cover letters are your secret sauce.

Think of it like an online dating profile – your CV is the essentials, like qualifications and skills, but your cover letter is the saucy bio that explains who you are, what you’re looking for, and why you’d make a great match.

Do you reeeeeally need a cover letter to land a grad job interview?

Graduate recruiters receive on average 2,378 applications per employer (2022 AAGE Employer Survey). You don’t want to be the notorious candidate who shoots out 20 to 50 generic applications from a spray gun, praying that one will surely stick.

Recruiters have limited time, so you want an application that stands out . Cover letters are one of the most effective ways to catch the attention of graduate recruiters (when written well).

What should you say?

Don’t fall into the trap of thinking that your cover letter is just a long-winded summary of your resume. A cover letter is your chance to emotionally connect with recruiters by demonstrating your knowledge of and interest in your potential future employer.

That’s not to say you should copy/paste their corporate values and add “I’m really passionate about…” or “I also like to…” to the front either, because that’s not fooling anyone! Check out our eight key tips for creating an interview-clinching cover letter below.

1. Address your letter correctly

If the job ad or invitations to apply include a recruiter name, make sure to include this in your letter. Alternatively, aim for a more inclusive – “To the grad team at *company*”. We’ve heard stories of some graduates using the wrong employer name in their cover letter, and it does not go down well for you!

2. Introduce who you are

Use your elevator pitch if possible.

3. Mention the role / program you’re applying for and why you want it

Make sure you’re tailoring each cover letter to the role you’re applying for. Consider:

• how your personal values align with employer values (you’ll need to do your research)
• why the role / program appeals to you, for example, the daily practical application of your technical knowledge or, connection to community
• how you can connect your skills, knowledge, and experience with the core job requirements
• whether you can include a relevant and interesting personal story.

4. Briefly summarise your reason for applying

Pull out the key points you’ve written so far to sharply recap why you’ve applied, why you’re the best fit, and what you most look forward to bringing to the role / program.

5. Finish with a call to action

Ask them to react – “I’ve attached my resume if you’d like more detail.”

“Please get in touch if you have questions. You’re best calling me on my mobile 04XX- XXX-XXX”

Keep it simple but direct!

6. Keep it under one page

Tighter is lighter. Your letter should be kept short, sweet, and to the point.

7. Write in a light conversational tone

If you don’t like reading stuffy, overly formal emails and online content, why would recruiters? Make sure it’s easy and interesting to read.

8. Spell and grammar check

Before you submit anything, always hit spell check and make sure your letter isn’t riddled with typos. There’s nothing more off-putting for recruiters, especially when you’re applying for a role that requires high attention to detail!

Leverage your cover letter to help you stand out

Remember, a cover letter’s purpose is not for you to regurgitate all the information included in your resume. Recruiters can already see this. Use your cover letter to introduce your personality, values-fit, and career ambition within their business. You’ll impress recruiters with your knowledge, which also demonstrates the time and effort you spent on your application.

Graduate programs and internships are in high-demand and you’re up against fierce competition. You want to create an application that helps you stand out to improve your chances of landing an interview.

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