virtual assistant cover letter sample for upwork

21 Upwork Cover Letter For Virtual Assistant (Find OUT)

When applying for a virtual assistant position , it is crucial to convey your qualifications and suitability for the job to the employer.

By using these templates as a starting point, you can ensure that your cover letter is professional, polished, and conveys your unique value proposition to the employer. With a strong cover letter, you can increase your chances of landing your desired virtual assistant role and advancing your career in this field

Table of Contents

Upwork Cover Letter For A Virtual Assistant 1

I’m [Your Name], and I’m excited to apply for the virtual assistant position with [Company Name]. I’ve been following your company’s journey and I’m truly impressed by the remarkable success you’ve achieved in the industry.

As a seasoned virtual assistant with several years of experience, I understand the importance of streamlining day-to-day tasks to allow you to focus on strategic growth initiatives. I have a proven track record of effectively managing projects, coordinating calendars, and handling travel logistics for top executives. I am confident that my skills and experience align well with the needs of your company.

Warm regards, [Your Name]

Looking to start a career as a virtual assistant? Follow our step-by-step guide on how to become a freelance virtual assistant and start your journey towards success today.

Upwork Cover Letter For A Virtual Assistant 2

I am excited to apply for the Virtual Assistant role at Upwork. My name is [Your Name], and I have a few years of experience in this field, which has equipped me with a broad range of skills.

Thank you for considering my application. I look forward to the possibility of contributing to your team. I am eager to hear from you!

Upwork Cover Letter For A Virtual Assistant 3

I’m thrilled to connect with you! With 11 years of experience as a virtual assistant, I have a solid background in copywriting, website design, social media scheduling and management, keyword research, and data entry. My work has spanned across various regions, including the U.S., UK, Canada, Europe, South America, Hong Kong, and Australia. In the past year alone, I’ve completed over 1,700 hours of work on Upwork.

I’m here to support you with any tasks you need assistance with, whether it’s web design, data entry, or anything else. Please let me know how I can help you!

Upwork Cover Letter For A Virtual Assistant 4

I’m [Your Name], a freelance virtual assistant with over five years of experience. During this time, I’ve supported numerous businesses in completing their day-to-day tasks, working with clients ranging from small-scale entrepreneurs to large companies.

I’m keen to assist you and your company with your daily tasks, whether it’s organizing your inbox, scheduling meetings, or taking calls. I’m prepared to handle any task you need assistance with. Please let me know if there’s any additional information I can provide to simplify the hiring process for you.

As a virtual assistant, having the right tools is essential to your success. That’s why we’ve put together a list of the top 10 tools for virtual assistants to help you stay organized and efficient.

Upwork Cover Letter For A Virtual Assistant 5

Dear [Client Name],

In addition to my practical experience, I hold a BA in English Literature from Princeton University and am a regular contributor to [publication].

I am eager to learn more about your company and explore how my skills and experience can contribute to your success.

Upwork Cover Letter For A Virtual Assistant 6

I am excited about the opportunity to assist you with your project. With over [X] years of experience in [field], I believe I have the skills and qualifications you are looking for. My expertise includes [briefly list relevant skills and qualifications].

I am eager to learn more about your project and discuss how I can contribute. Please let me know if you would like to connect.

Upwork Cover Letter For A Virtual Assistant 7

I believe I am the right fit for this job due to my extensive experience in virtual assistance. I have collaborated with numerous clients, each with unique needs, and have consistently delivered exceptional work. My focus is on providing high-quality work, quick turnarounds, and maintaining good communication throughout the project.

Marketing yourself as a virtual assistant can be challenging, but it’s essential for attracting clients. Learn how to showcase your skills and stand out from the competition with our guide on 7 ways to market yourself as a virtual assistant .

Upwork Cover Letter For A Virtual Assistant 8

I’m excited about the opportunity to assist you after reading your job description. My name is [Your Name], and I’ve been a Virtual Assistant for the past 12 years. One of my specialties is enhancing small-business owners online presence. I pride myself on being extremely organized, detail-oriented, and efficient.

Upwork Cover Letter For A Virtual Assistant 9

I understand that you’re in need of a Virtual Assistant who can assist with tasks ranging from data entry to scheduling important meetings, and I believe I am well-suited for the role.

As an experienced Project Manager , I am highly organized and detail-oriented. I have a flexible schedule and am adept at communicating with clients regarding their projects on a daily basis.

Upwork Cover Letter For A Virtual Assistant 10

I’m [Your Name], a virtual assistant currently based in [Location]. I am actively seeking new clients and would be thrilled to assist you as your [Client’s Job Title].

Over the past two years, I have been working remotely, gaining extensive experience in [Client’s Industry]. My strengths lie in writing, social media management, and customer service.

Best regards, [Your Name]

Upwork Cover Letter For A Virtual Assistant 11

I’m excited to see this opportunity, and I’d love to learn more about how I can support your business.

My approach is to work from a place of abundance and openness; I want us to feel like we’re on the same team, and that comes across not just in my communication style, but also in my ability to take on new challenges with a problem-solving mindset.

Starting out as a virtual assistant can be overwhelming, and it’s easy to make mistakes. Avoid the most common pitfalls by reading our guide on 10 common mistakes to avoid when starting out as a virtual assistant and set yourself up for success.

Upwork Cover Letter For A Virtual Assistant 12

I am a skilled virtual assistant with over 10 years of experience in the administrative field. Throughout my career, I have worked as an executive assistant and office manager for several companies, honing my skills in juggling multiple projects and staying organized. I am highly proficient in Microsoft Office, Google Docs, Excel, Adobe, and QuickBooks.

Upwork Cover Letter For A Virtual Assistant 13

With 12 years of experience as a virtual assistant, I am eager to assist you in managing your business effectively.

Upwork Cover Letter For A Virtual Assistant 14

I am [Your Name], a virtual assistant with over ten years of experience. My skills encompass data entry, transcription, email management, customer service, and calendar management. I am detail-oriented, hardworking, and committed to meeting deadlines.

Upwork Cover Letter For A Virtual Assistant 15

My name is [your name] and I am a virtual assistant with over 3 years of experience.

I have worked as a freelance VA for several different clients, and each one was a very positive experience. I helped them by managing their schedules and emails, setting up appointments, coordinating travel arrangements, editing cover letters and resumes, creating databases and spreadsheets, performing research, writing articles and blog posts, and much more. 

Setting your rates as a virtual assistant can be tricky, but it’s essential to ensure that you’re getting paid what you’re worth. Use our guide on how to set your virtual assistant rates and fees to help you determine the right price for your services and increase your earning potential.

Upwork Cover Letter For A Virtual Assistant 16

Dear Sir or Madam,

I am writing to introduce myself. As a recent college graduate, I am eager to find a remote job that allows me to utilize my communications and organizational skills. I am a hard-working, detail-oriented self-starter with strong experience as a virtual assistant.

Thank you for considering my application. I look forward to the possibility of contributing to your organization. Please feel free to contact me at your convenience.

Best regards,

Upwork Cover Letter For A Virtual Assistant 17

Thank you for considering my application. I am eager for the opportunity to contribute to your team’s success.

Upwork Cover Letter For A Virtual Assistant 18

I have consistently received high ratings from my previous clients, reflecting my commitment to delivering quality work. For a more comprehensive view of my background, please review my Upwork profile, which includes my work history, client reviews, and award information: [Link to Upwork Profile].

Thank you for considering my application. I am eager to bring my skills and enthusiasm to your organization.

Upwork Cover Letter For A Virtual Assistant 19

I am excited to express my interest in the Virtual Assistant position you have posted. My name is [Name], and I am eager to collaborate with you to meet your administrative needs.

Upwork Cover Letter For A Virtual Assistant 20

Dear Sir/Madam,

I am excited to express my interest in the [Position] position at your company. With a proven track record of delivering the highest level of customer service and exceptional communication skills, both written and verbal, I am confident in my ability to excel in this role.

[Your Name]

Upwork Cover Letter For A Virtual Assistant 21

I am eager to explore the virtual assistant position further. With over a decade of experience in administrative roles, including serving as an executive assistant, I bring a wealth of expertise to support your team.

I am enthusiastic about the prospect of contributing to your team and am keen to discuss how my skills align with your needs in greater detail. Thank you for considering my application.

Final Thought

Absolutely, staying professional and showcasing your relevant skills and experiences is key. Highlighting specific achievements and keeping the cover letter concise yet informative can make a strong impression.

Further Reading

Here are some additional resources to help you improve your virtual assistant cover letter:

Websonjob’s Sample Cover Letter for Virtual Assistant – Websonjob provides a sample cover letter for virtual assistants that can help you understand the structure and content of a successful cover letter.

What should be included in a virtual assistant cover letter?

How do i make my virtual assistant cover letter stand out.

To make your virtual assistant cover letter stand out, personalize it to the specific job you’re applying for, showcase your relevant skills and experience, and be concise and clear in your writing.

Should I include my salary expectations in my virtual assistant cover letter?

It’s not necessary to include your salary expectations in your virtual assistant cover letter. However, if the job posting specifically requests this information, you should include it.

How long should my virtual assistant cover letter be?

Can i use a virtual assistant cover letter template, what exactly is a virtual assistant.

A virtual assistant is someone who works online to help people with a variety of tasks. Tasks are generally things that can be done over the phone, through email, or via video chat. What does a virtual assistant do?

Virtual assistants can do many different types of work. Some common examples include scheduling appointments, doing research, handling social media accounts, dealing with customer support requests, and transcribing audio files.

Is It Difficult To Find Work As A Virtual Assistant?

Is it difficult to get hired as a virtual assistant.

It can be, depending on your experience and the job openings available at any given time. But with the right cover letter, even if you don’t have much experience yet in this field, you can set yourself apart from other applicants,

Do I Have To Have A Degree In Something Related To Being Hired As A Virtual Assistant?

Leave a comment cancel reply.

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5 Virtual Assistant Cover Letter Examples Made for 2024 

• Virtual Assistant Cover Letter
• Virtual Assistant Cover Letters by Experience
• Virtual Assistant Cover Letters by Role
• Write Your Virtual Assistant Cover Letter

You take care of all the little things that become big when the moment strikes, like phone calls, office supply inventory, follow-up emails, appointment calendars, and travel arrangements.

But how do you write a cover letter to complement your virtual assistant resume and cover all those tasks, abilities, and your amazing growth potential?

Before you start fretting, check out our five virtual assistant cover letter examples that are bound to help. And while you’re at it, try our AI cover letter generator .

Virtual Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Virtual Assistant cover letter!

123 Fictional Avenue Louisville, KY 40201 (123) 456-7890

October 30, 2023

David King Fiverr 123 Fictional Lane Louisville, KY 40201

Dear Mr. King,

Fiverr’s dedication to catapulting the gig economy and transforming how the world works truly embodies my aspiration as a virtual assistant. Fostering remote collaboration and making freelance services more accessible is the future, and I’m thrilled to contribute my expertise to this. The virtual assistant role at Fiverr gives me the perfect platform to harness my passion for digital assistance and years of experience to further the cause of remote work.

While at Keller Williams Louisville East, I mastered email management, handling approximately 374 correspondences weekly. My masterful implementation of categorization and filtering protocols harmonized with efficient prioritizing and responsiveness, reducing response time by 21%.

As a social media manager at Guardian Owl Digital, I built comprehensive social media campaigns that amplified our clients’ digital presence. Capitalizing on Brand24 and trend spotting fostered a commendable surge in our followers—23% on Instagram and 27% on LinkedIn.

In my latest quest with Forecastr, I proficiently handled project coordination using Asana. With over 87 tasks managed simultaneously, my systematic task allocation and tracking boosted team productivity by 33%, catapulting project completion rates by 19%. I’m wholeheartedly prepared to redefine remote work standards by contributing my diverse expertise as a virtual assistant at Fiverr. Thank you for your time.

Layla Chavez

Enclsoures: Resume Application 2 letters of recommendation Microsoft Office Specialist Certification

Why this cover letter works

• The more you align your skills with the job ad, the sparkier your virtual assistant cover letter becomes. But don’t highlight these proficiencies casually. Weave them into compelling narratives of you overcoming challenges, spurring efficiency, and achieving positive results (cue increase in LinkedIn and Instagram followers)

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Virtual Assistant No Experience Cover Letter Example

Copy this text for your Virtual Assistant No Experience cover letter!

Scarlett Wright Aurora Health Care 123 Fictional Lane Milwaukee, WI 53201

Dear Ms. Wright:

Upon discovering the stellar reputation of Aurora Health Care for its “Top Doctors” recognition in the May 2023 issue of Milwaukee magazine, I knew that I wanted to be part of your team as a data entry assistant. Your environmental sustainability initiatives, with multiple awards from Practice Greenhealth, further emphasize the alignment of your values with my aspirations. I’m eager to contribute to your organization’s mission and commitment to excellence in the healthcare industry.

A health informatics project I undertook at Milwaukee Area Technical College involved managing large datasets using Microsoft Excel. The structured framework I implemented effectively sorted and analyzed sensitive patient data, reducing errors by 17% and streamlining the data-related process by 24%.

As secretary for the college’s health club I was responsible for maintaining the membership database, instilling a stringent verification process that enhanced data accuracy by 21%. This initiative decreased complaints about incorrect member data by 32%.

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling allowed a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to Utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. I look forward to discussing further how my background could add value to your dynamic team.

Theo Christopoulos

• Talk about coursework, a school project, or even a hobby that reflects your eye for detail. An example would be how Theo applied his expertise in data verification to enhance data accuracy for his college’s health club membership records.

Upwork Virtual Assistant Cover Letter Example

Copy this text for your Upwork Virtual Assistant cover letter!

123 Fictional Avenue Tucson, AZ 85701 (123) 456-7890

Carter Lopez Upwork 123 Fictional Lane Tucson, AZ 85701

Dear Mr. Lopez:

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically looking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to impact your operations.

In the fast-paced environment of Genesis Real Estate & Management, leveraging Microsoft Outlook became second nature. Synchronizing communications and coordinating seamless schedules for a dynamic team of seven realtors, I unlocked a new level of efficiency—a remarkable 22% increase. This transformation enhanced team productivity and improved client relationships, as we could respond quicker and more accurately, owing to the new streamlined email management.

My knack for word processing unfolded during my tenure at Caliber Group, a PR firm in Tucson. My responsibility was to draft and refine upwards of 17 press releases each week. I meticulously ensured accurate grammar, compelling content, seamless formatting, and precise information placement. My commitment reflected in the surge of media coverage by an impressive 36%, amplifying our clients’ exposure and subsequent market presence.

I delved into basic graphic design at Nuanced Media. Using tools like Canva and Adobe Spark, I crafted visually engaging website banners tailored for unique client needs. My creations resonated with the clients’ brand aesthetics and helped reduce outsourcing costs by 14%. Moreover, my graphics attracted more users, improving engagement by up to 27%. At an in-depth technology blog based in Tucson, my role in website content management was pivotal in scaling up website traffic by 27%, thus expanding our reader base and fostering a lively, tech-oriented community.

Ready to embark on the thrilling journey of being a virtual assistant with Upwork, I’m enthusiastic about immersing myself in this dynamic role. My contributions will extend beyond completing tasks, becoming an essential function within your operations. I’m eager for an in-depth conversation about how my skills can boost Upwork’s impressive operations. Thank you for considering my application.

Sophia Nascimento

• Notice how this Upwork virtual assistant cover letter spotlights adventures using Canva, Adobe Spark, Microsoft Outlook, and Content Management Systems, going further to include tangible results from the applications.

Real Estate Virtual Assistant Cover Letter Example

Copy this text for your Real Estate Virtual Assistant cover letter!

123 Fictional Avenue Indianapolis, IN 46201 (123) 456-7890

August 14, 2024

Layla Stewart Carpenter Realtors 123 Fictional Lane Indianapolis, IN 46201

Dear Ms. Stewart:

Embarking on a journey from participating in women’s volleyball while pursuing a marketing degree to delving into the fast-paced realm of real estate laid a solid career foundation on effective teamwork, strategic perspective, and maintaining composure under pressure. In my role as a real estate virtual assistant, I mastered a robust skill set that includes digital marketing expertise, cultivating client relationships, and delivering seamless administrative support. Eagerly, I look forward to applying this wealth of experience at Carpenter Realtors, aiming to elevate customer satisfaction and streamline operational processes as your next real estate virtual assistant.

While at Mark Dietel Realty, I spearheaded the development of an innovative client communication system, slashing response times by 36%. This system not only expedited our follow-up process but also significantly boosted our client satisfaction levels. Focusing on meticulous transaction management, I ensured the seamless coordination of essential paperwork and strict adherence to deadlines, embodying the precision and diligence Carpenter Realtors expects in this role.

My tenure with Beazer Homes involved leading a dynamic digital marketing campaign that notably increased online property views by an average of 2,806 per month and surged inquiries by 26%. I also took charge of creating and disseminating effective promotional materials, like flyers and newsletters, that showcased our properties with compelling appeal. Additionally, my bilingual abilities in English and Spanish smoothed client interactions and expanded our market reach.

At Go Indy Real Estate, my expertise in digital platforms shone through as I conceived and implemented over 28 online listings and marketing initiatives. By keeping a close eye on market trends and conducting competitive analysis, I managed to boost client engagement by 18%. My efforts also led to forging positive relationships with over 36 industry professionals, creating a valuable network that promises to assist in collaborating with external service providers at Carpenter Realtors.

Thank you for considering my application; I am keen to discuss how my experiences and skills can further contribute to your esteemed organization.

Aisha Rahman

Enclosures: Application Transcript Letter of recommendation

• Take Aisha, for example. When she says, “I mastered a robust skill set that includes digital marketing expertise, cultivating client relationships, and delivering seamless administrative support,” she’s painting a compelling portrait of a pillar that the hiring company would be lucky to snap up.

Amazon Virtual Assistant Cover Letter Example

Copy this text for your Amazon Virtual Assistant cover letter!

Benjamin Moore Amazon 123 Fictional Lane Seattle, WA 98102

Dear Mr. Moore:

Amazon’s commitment to innovation and its focus on customer satisfaction deeply align with my career objectives. As someone who thrives in dynamic settings and focuses on achieving tangible results, I am keen to utilize my virtual assistance expertise to foster growth and elevate customer experiences at Amazon. My enthusiasm for nurturing strong relationships and delivering outstanding value is a perfect match for Amazon’s customer-first philosophy.

During my time at Postmates, I sharpened my skills in customer service and communication, achieving a 96% customer satisfaction (CSAT) score and independently resolving 98% of user issues. These accomplishments have equipped me to efficiently manage customer inquiries and complaints, thereby ensuring a superior shopping experience at Amazon. In addition, my proficiency with Salesforce and Asana will be instrumental in keeping records orderly and monitoring inventory levels effectively.

While at Wayfair, I deployed my abilities in SEO and keyword optimization, implementing strategies that led to a 56% increase in traffic and a 43% rise in sales from new customers. These skills are vital for optimizing Amazon’s product listings to improve visibility and stimulate sales. Additionally, my experience with Mailchimp and Buffer has prepared me to help craft and execute successful marketing campaigns.

In my role as a receptionist at Boston Consulting Group, I managed executive schedules and coordinated over 31 crucial client meetings, which resulted in a 23% boost in new business. My familiarity with tools like Google Meet and QuickBooks enhances the administrative components of the role, aiding in effective order processing and inventory management.

The opportunity to leverage my varied skill set and in-depth experience within Amazon’s e-commerce framework excites me greatly. My objective in this role is not only to contribute effectively to the team but also to engage in opportunities that drive Amazon’s success to new heights. Thank you for considering my application. I’m eager to discuss how I can support and drive the continuing success of your Amazon store.

Enclosures: Resume Application form Transcript

• Statements like “..implementing strategies that led to a 56% increase in traffic and a 43% rise in sales from new customers” and “… coordinated over 31 crucial meetings, which resulted in a 23% boost in new business” aren’t just talk but potent proof that you’ve got what it takes to make waves.

Related cover letter examples

• Virtual assistant resume
• Administrative assistant
• Executive assistant
• Office assistant
• Personal assistant

How to Refine Your Virtual Assistant Cover Letter

Virtual assistants work in various fields—you might be helping an executive in a medical clinic or assisting leading social workers. Either way, your niche should be absolutely clear in your cover letter!

Re-read the job description for hints on what that particular job role centers around and choose qualifying points based on the requirements. It’s usually helpful to keep a selection of body paragraphs and skills handy so you can switch them out for each job application.

Writing an appealing greeting and intro

“Dear Sir/Madam” nope! Talk about dated and generic. Instead, you’ll need a name for an effective cover letter greeting. Look at the job ad again, and research the company until you find who you’re writing to and address them by name.

After a formal greeting with a name, hook your reader with relevant qualifications. Make these traits unique and specifically express how you can take the virtual assistant role to a new level.

Connect with the company, too. Return to the company website and check the job description for obstacles you can help overcome. Find a mission statement and align yourself with the organization’s vision.

Impress the reader with a fast overview of your current (excellent!) fit for the job and leave them wanting to read more!

Don’t write something incomplete, vague, and informal, like this opener that’s downright painful:

I’m so good at calendars you wouldn’t believe it, and I’m gonna make sure your company does great. I’m an awesome virtual assistant:

Instead, stay formal and follow this opener’s example. Make the reader interested in how your abilities will improve the company.

This one’s way better!

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically seeking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to enhance your operations by making a strong, positive impact within your work environment.

Writing top-tier body paragraphs

As a virtual assistant, you pride yourself on documenting and conveying essential information quickly. You’ll want to do the same in your cover letter’s body paragraphs. Use each paragraph to highlight one major accomplishment and how it will benefit your next employer.

Each success story you share should highlight your technical abilities, interpersonal prowess, and ability to anticipate someone’s needs. Relating these paragraphs to each job description is essential for peak relevance and desirability.

Don’t detail your work experiences arranging seasonal displays. You’re applying for a virtual role, and it probably revolves more around arranging appointment calendars! Mention digital tools you use to get the job done and pull in soft skills that exemplify your efficiency.

Metrics are another critical component of your cover letter. Use quantifiable data like personal ratings, satisfaction percentages, and budget savings to show that you can significantly impact your role.

Now here’s a good body paragraph:

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling facilitated a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

Closing and signing off your lovely cover letter

Now that you’ve gotten all your data in order within those body paragraphs, it’s time to wrap everything up with finesse. You’ll want to summarize once more why you want the job and why you’re qualified for it.

Ask yourself again: What skills and impactful experiences make me a great virtual assistant? How do those qualifications stand to benefit my potential employer?

And don’t forget to invite further communication with a solid call to action! You want the opportunity to discuss your abilities and personal connection to the company in greater depth.

Finally, make sure you sign off professionally and politely. Thank the reader for their time. Your thank-you can go in your final paragraph or serve as your signoff. If you use a different signoff, stay professional and use your real, full name.

Don’t write a weak closer without examples of connection, skills, or gratitude. And don’t sign with a nickname:

There you go. As you can see I’d be great at your company here and I wouldn’t miss any appointments. Let me know when I can start so I can let my old boss know.

Instead, check out how effective it is to professionally present skills and personal traits as being pre-aligned with company values:

Talk about an effective closer!

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. Thank you for your time, and I look forward to discussing further how my background could add value to your dynamic team.

Virtual Assistant Cover Letter Mistakes to Avoid

• You manage all kinds of little details and essential tasks each day, so make sure you don’t sabotage your chances by overlooking errors in your virtual assistant cover letter (especially if you’ve used ChatGPT )! A simple error like an incorrect date makes a huge difference on the job, so don’t lose the opportunity to demonstrate a sharp eye for key details throughout your virtual assistant cover letter! One great method here is to think of a time when you actually caught an error and prevented an inconvenient or costly mishap.
• As a virtual assistant, you’ll naturally want to highlight skills that demonstrate your desire to help people get things done. And don’t get us wrong—your ability to coordinate and communicate effectively with others is essential! But recruiters and potential employers want to know exactly which tools you use to accomplish each goal, too, especially since so much of your role is digital. Working specifics in is easier than it might sound: If you used MS Teams to help coordinate a virtual event, specify that, and if you worked hard to coordinate a group project, mention that you used Asana to achieve success.
• Numbers are important, and not just because they catch the reader’s eye on the page: Recruiters love to see measurable results that align with the organization’s needs. You’ll need metrics to quantify your accomplishments and show the impact you’ve made as a virtual assistant, and you can use some brief context to set off each paragraph of how your professional story has made you into the perfect candidate.
• Don’t make the recruiter wonder if your cover letter is a copy-paste! Read back over the job description as many times as it takes to find unique and frequently used keywords to work into your examples. Research the business and emphasize current, pressing issues you can help them solve.

Keep it short and sweet at one page! Your reader has little time, and you want to hook them quickly. If they see a two-page cover letter, it’s more likely to wind up in the discard pile instead of the “Awesome new virtual assistant” pile.

We know this part can sometimes be tricky, but you can make tons of progress by reviewing the job description details and any “About” or “Our Team” pages on the company site. If you’re still coming up empty-handed, try stuff like professional Facebook pages and LinkedIn accounts.

Some still do, but it’s become largely unnecessary. As you know from your virtual assistant experience, most information is exchanged digitally these days! Even if you’re going with snail mail, the usual address information on the envelope is enough and doesn’t need repeating on the cover letter.

4 Virtual Assistant Cover Letter Examples

Virtual Assistants excel at managing tasks remotely, providing efficient support, and adapting to diverse roles with ease. Similarly, your cover letter is your remote handshake, effectively presenting your skills, adaptability, and commitment to support any team. In this guide, we'll delve into the best cover letter examples for Virtual Assistants, helping you to craft a compelling narrative that showcases your remote efficiency.

Cover Letter Examples

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The best way to start a Virtual Assistant cover letter is by addressing the hiring manager directly, if their name is known. If not, "Dear Hiring Manager" is acceptable. Begin by introducing yourself and stating the position you're applying for. Then, capture their attention by briefly mentioning a key achievement or skill that makes you a strong candidate for the role. This could be a past experience, a certification, or a unique skill set. This opening should be tailored to the job description and the company's needs, showing that you've done your research and understand what they're looking for in a Virtual Assistant.

Virtual Assistants should end a cover letter by summarizing their skills and experience, expressing enthusiasm for the opportunity, and inviting the employer to take the next step. It's important to reiterate how your skills as a Virtual Assistant match the job description and how you can bring value to the company. You could say something like, "I am excited about the opportunity to bring my unique skills in time management and customer service to your team and help improve efficiency." Then, express your eagerness to discuss the role further. You could write, "I look forward to the possibility of discussing this opportunity with you." Finally, end with a professional closing, such as "Sincerely" or "Best regards," followed by your name. Remember, the goal of the closing is to leave a positive, professional impression.

A Virtual Assistant's cover letter should ideally be about one page long, or around 300-500 words. This length is sufficient to introduce yourself, explain why you're interested in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so it's important to be concise and to the point. Too long of a cover letter might not be fully read, and too short might not provide enough information about your qualifications. As a Virtual Assistant, your cover letter should also demonstrate your ability to communicate effectively in a remote setting.

Writing a cover letter with no experience as a Virtual Assistant can seem challenging, but it's definitely possible. Here's how you can do it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 3. Highlight Relevant Skills: Even if you don't have direct experience as a Virtual Assistant, you likely have skills that are relevant to the job. These could include communication skills, time management, organization, proficiency in certain software like Microsoft Office or Google Suite, or customer service experience. Highlight these skills and provide examples of how you've used them in past roles. 4. Show Enthusiasm: Express your interest in the role and the company. Show that you're eager to learn and grow in the position. 5. Connect Your Goals with the Company's: Research the company and understand their mission and values. Then, connect your personal or career goals with the company's. This shows that you're not just interested in any job, but specifically in working with them. 6. Close Professionally: Thank the hiring manager for considering your application. Express your hope for further discussion in an interview. 7. Proofread: Make sure your cover letter is free of errors. This shows your attention to detail, a crucial skill for a Virtual Assistant. Remember, the goal of a cover letter is to show the hiring manager why you would be a good fit for the role, even if you don't have direct experience. By highlighting your relevant skills and showing enthusiasm for the role, you can make a strong case for why you should be considered.

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Entry Level Virtual Assistant Cover Letter

Freelance virtual assistant cover letter, beginner virtual assistant cover letter, related resumes for virtual assistants, virtual assistant resume example.

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Virtual Assistant cover letter example

A virtual assistant can be a savior for a busy professional in so many industries. Once the preserve of the high-flying entrepreneur, a (virtual) personal assistant is now popular for a wide range of professionals. If they organize work streams and lines of communication in the right way, they can be the glue that holds everything together.

While many of the activities may be the same as a normal personal assistant such as booking travel (yes, that is a thing again), managing customer communications, booking accommodation, arranging meetings, and managing social media, virtual assistants can also easily and unobtrusively take part in virtual meetings (taking notes) and be present in all sorts of virtual events to represent their boss.

The flexible nature of the work is unsurprisingly attractive, and many young professionals are seeing this as a way into the work of work. Building relationships in this way is a fantastic entry-level opportunity into their dream industry and they don’t even need to risk a move away from their home city to achieve it.

While a virtual assistant resume should cover the practical matters of their career experience, the cover letter is much more concerned with their personality and approach to work. Telling a couple of stories about the biggest achievements in your career will go a long way to persuading a potential hiring manager to have a chat with you.

In this virtual assistant cover letter example and writing guide, we look at:

• Selecting the best cover letter format for the role in question
• Making the most of each cover letter paragraph (header, greeting, intro, body and conclusion)
• Which content to include in your cover letter
• Mistakes to avoid with your virtual assistant cover letter

Check out Resume.io’s library of hundreds of free cover letter samples for even more writing advice and adaptable examples.

Best format for a virtual assistant cover letter

The format of a virtual assistant cover letter should follow the traditional norms. Virtual assistants should be experts in the etiquette of correspondence, so getting this wrong would not look good. Structure the cover letter with the following sections:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Every section can carry various career stories, but there should be a flow to the cover letter that conveys consistency, reliability, and efficiency. If these threads run through the cover letter, your potential future boss will know that a potential future interview will be similar.

The virtual assistant cover letter should be customized to the precise requirements of the role. Have a look at the job description and consider the likely activity of your future hiring manager. This requires a fair bit of research, but you really need to put yourself in their position. What will they need from you and how can your past shine a light on your potential to deliver the best possible service? Do not send the same cover letter to everyone – you only get one chance. Make the most of it.

The Resume.io comprehensive cover letter guide shares more about the general intricacies of writing a cover letter – from font sizes to format options. You might also find that our virtual assistant cover letter example below gives you some ideas:

Virtual assistant role

Dear Ms. Pannock,

I can promise you that there will be nothing virtual about my assistance. I am currently looking for a third client to fill my schedule and my other two clients can attest to how I make a very real difference. We might not sit at the same desk, but I will seek to make your working process smoother and ensure that your clients are blissfully happy. 

As a former customer service representative and administration manager, I understand the importance of timely communication and faultless organization. I am used to working with marketing professionals and enclose a portfolio of graphic design work that I created. I enjoy giving my clients space to channel their creativity, but I also revel in being an outlet whenever I can. Sometimes you just need someone to listen without judgment.

I appreciate the thought that went into your role description and can say that I already do 95 percent of the tasks for my other clients including scheduling, social media management, competitor research, and customer support. There are certain synergies to be enjoyed when you work for an industry-specific client base, so I will hit the ground running. My involvement can flex with your needs, but for me it is vital to get to know each other well first. The first couple of weeks will follow a structured introductory path that will set us up for success.

I am proficient in all forms of marketing software, am constantly updating my knowledge with virtual training sessions and seek to use technology to transform how I do things.

Having visited your social media platforms, I am excited about the possibility of a (virtual) meeting and look forward to getting to know you a little better.

Heather Clearwater

Have a look at some other administrative cover letter examples and get inspired:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Secretary cover letter sample

Cover letter header

The cover letter header can be likened to a presentation that you have prepared for a management meeting or a social media post to impress some sales prospects. It has to look the part to persuade someone to read the words that follow.

There are many different designs that you can choose, but in terms of the information required it is relatively simple. Include your full name, email address and mobile number at the top of the cover letter. This information will be repeated from your resume, but you never quite know when a hiring manager may decide to send that interview invite.

Candidates should not include their full postal address as there are privacy and data protection issues – the town and state will be fine, but even that is not required. In terms of the employer “inside address” – this is an outdated convention that only the most formal of employers will expect. In the age of remote working and multiple it is also hard to ascertain exactly where the hiring manager is based. Our advice would be to omit it.

Cover letter greeting

Respecting the formality of communication is crucial for a professional virtual assistant, so keep the style of greeting on your cover letter formal. You might wish to strike up a friendly connection with your future boss at an interview, but refrain from using their first name at this early stage. A “Dear Mr/Mrs/Ms Surname” cannot be faulted.

As the role is such a personal one, you should really try everything to find out the name of your future boss and address the letter to them. You can look at the job description or even call the company to find out. An impersonal “to whom it may concern” will almost certainly find your resume in the trash folder. You need to take the time to investigate certain things.

Cover letter introduction

The cover letter introduction allows a virtual assistant to get into the detail of their most impressive stories. Start with only the most relevant tales and make sure that you show how your participation makes a difference to the situation rather than simply being a participant.

Share the context of each situation and quantify your contribution. How much was the sale worth when you prepared the winning presentation? What was the value of negotiations that you assisted? How many times have you led a work team meeting? Let your future employer know the scale of your experience.

The introduction should also shine a light onto how you like to go about your daily work. You will undoubtedly have a close relationship with your boss, so be honest in terms of how you approach your work. Sharing your personality upfront in this way will ensure the best possible chance of a fit. If you open up in your cover letter, they will open up at the interview.

View the introduction from our adaptable virtual assistant cover letter sample:

Cover letter middle part (body)

The middle part (or body) of a virtual assistant cover letter should offer reassurance that you are a safe pair of hands, details about your mastery of all the required technology and details of how you handle difficult situations, manage complex processes, and communicate with a vast array of stakeholders. This is nothing groundbreaking, but it is essential to the role, and it should make an appearance in the middle of the cover letter.

Detail your hard and soft skills in equal measure and share them in the context of the situations you have come up against. A list of skills in your cover letter will convince no one. You would be better served to pick 2-3 top skills and expand on how they helped you to make your difference to your previous bosses. Influence through evidence.

One great way of packaging a career story is the STAR method. Let the hiring manager know about the Situation that you were presented with and what the Task comprised. Explain your Actions and the ensuing Results. This needn’t take up much space and can easily be expanded upon when you get to the interview stages.

How to close a virtual assistant cover letter (conclusion and sign-off)

The conclusion of a virtual assistant cover letter should end on one last confident note that you can do everything that will be expected of you - and much more.

It is then customary (and even expected) to mention that you are looking forward to the possibility of finding out more during an interview. Come across as enthusiastic rather than expectant. If you have given the hiring manager enough reasons to be interested in your candidature, they should be hovering over the send button on your interview invite as they finish the last sentence. Create the impression that you are in demand.

The conclusion of our virtual assistant cover letter sample below offers a great example:

Basic mistakes in a virtual assistant cover letter (and how to avoid them)

There are few jobs where mistakes are less welcome than a virtual assistant. So much of your work reflects the professionalism of your boss, so your attention to detail will need to be on point – every minute of every day. Here are three simple mistakes to rectify – don’t let them slip past your radar in the rush to send the cover letter out:

• Spelling and grammar mistakes: Impeccable writing skills are a must for any virtual assistant, so make sure that you use an online grammar checker and maybe also ask a friend to proofread the letter to make sure that it sounds like you.
• Formatting errors: Every piece of communication should be well formatted. Happily, you can use a cover letter template from our selection and avoid any unseen issues.
• Too conversational: You might want to write to your future boss as if you are starting off a conversation with them. While this will give your cover letter a warm and friendly tone, you should err on the side of professionalism for these early exchanges. You can warm up a little once you have got to know them a bit better.

Key takeaways

• Research your future boss well – what sort of assistance will they need?
• Share your career story with a mix of accomplishments, skills and personality
• Show enthusiasm for the role and be keen to find out more about it
• Check out our virtual assistant cover letter sample and other guides

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Virtual Assistant Cover Letter

A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company.

A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

Virtual Assistant Cover Letter – Template

Download our free Virtual Assistant Cover Letter in MS Word format.

Virtual Assistant Cover Letter Sample:

[Full Name]

[Email Address]

[Contact Number]

[LinkedIn Profile/Website Link]

Dear [hiring manager’s title and last name, or their first name],

I found your advertisement for the Virtual Assistant vacancy and am very interested in the position. My experience in [administration or personal assistance] and ability to [#1 skill] and [#2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [name of the company] .

I am most impressed by [notable milestones or characteristics you appreciate about the company] and have some great ideas of my own to contribute. When I worked on [mention a successful project/initiative you were involved in] , we managed to [describe the result(s) of the project] . I believe your [project or company initiative you are especially interested in] will make waves in the industry and I would feel privileged to be a part of such an innovative team.

In my role as [current or former position] , I achieved [mention accomplishment(s) and strengthen it with a statistic, if possible] , which improved [mention the effect this accomplishment had on the company in question] . Most recently I attended [relevant training you’ve completed] that helped me sharpen my [list key skills or valuable attributes] .

I have attached my resume and [mention any other documents that were requested, if applicable] . If you like my ideas, I have many more I would like to discuss with you.

[Full name]

How to Write a Virtual Assistant Cover Letter:

Read our step-by-step instructions for writing the perfect virtual assistant cover letter.

Address your cover letter.

Provide your personal details..

List your name, physical address, telephone number, and any links to your website or LinkedIn profile at the top of your cover letter.

Address the hiring manager directly.

Research who the hiring manager is and address your cover letter to them personally. This shows your interest in the role and ability to perform research.

Outline your skills and experience.

Summarize your skills..

Mention your experience in administration or personal assistance, and list any skills that will help you in your role as a virtual assistant. This could include excellent communication, interpersonal skills, time management, and/or planning skills.

Mention any training you have completed.

Completing courses in your free time not only shows dedication to improving your skills, but also makes you a more qualified candidate. Try to explain how these courses have enriched your skills. For example, a course on new software to manage schedules and plan meetings.

Celebrate the organization and describe your accomplishments.

Talk about the company..

Mention a few projects that the company is involved in that you find interesting. This shows your research abilities and that you are genuinely interested in the work that the company does. As a virtual assistant, you may be inspired by the CEO's approach to social work or their interest in going green.

Describe your accomplishments.

Showing that you are capable and able to improve the company can be justified with previous accomplishments, such as increasing productivity, saving money on office supplies, and/or introducing energy-saving measures. Try to mention statistics to illustrate your success.

Attach your resume and close your letter.

Attach relevant documents..

Mention documents that may have been requested, like your resume or CV, and include any references that support your performance at your current or previous company.

Sign off your letter with a call to action to encourage the hiring manager to get in touch with you, and end with "Sincerely" and your full name.

How to Write a Cover Letter

How do I write a cover letter for a virtual assistant?

Your virtual assistant cover letter should include a few personal details, a description of your skills and experience, and your motivation for wanting to work at the company.

Try to mention specific accomplishments from your previous roles that show your qualification, and talk about projects that the company is involved in that you would like to contribute to.

How do you format a virtual assistant cover letter?

• Provide your personal details .
• Address the hiring manager directly .
• Summarize your skills .
• Talk about the company .
• Describe your accomplishments .
• Mention any training you have completed .
• Attach relevant documents .

What is the best format for a virtual assistant cover letter?

The best format for a virtual assistant cover letter is to keep it brief but provide enough evidence of your qualifications. For example, mention that you are proficient with specific planning software and use a statistic to prove how this skill improved your previous company.

Try to mention specific projects that the company is involved in that you are inspired by or excited to be a part of. This may be a corporate project or social work that the company does.

Related Articles:

The 12 best cover letter tips for 2024, how to address a cover letter, best cover letter generators, common cover letter mistakes, personal assistant cover letter.

Virtual Assistant Cover Letter Examples

A great virtual assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following virtual assistant cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Scott Cruce

(990) 730-5087

[email protected]

Dear Adeline Missimer,

I am reaching out to express my strong interest in the Virtual Assistant position at Time Etc. With a robust five-year background at Zirtual, where I honed my skills in administrative support, client communication, and task management, I am excited about the opportunity to bring my expertise to your esteemed team.

During my tenure at Zirtual, I was responsible for a diverse range of duties that required a high degree of organization, discretion, and technical proficiency. I managed calendars for multiple executives, organized travel arrangements, handled customer inquiries, and performed various data entry and reporting tasks with a keen eye for detail. My commitment to efficiency, coupled with my ability to adapt to the ever-changing demands of the virtual workspace, allowed me to consistently deliver top-notch support to both my team and clients.

What excites me about the opportunity at Time Etc is the company's reputation for excellence and the diverse client base it serves. I am particularly drawn to the prospect of working with a variety of businesses, which I believe will allow me to further expand my skill set and contribute to the growth and success of your clients. My experience has taught me the importance of clear communication and the ability to anticipate the needs of busy professionals. I am confident that these skills, along with my proactive approach, will make me a valuable addition to your team.

I am eager to discuss how my background, skills, and enthusiasms align with the goals of Time Etc. I look forward to the possibility of contributing to your team's success and am ready to hit the ground running to support your clients in the most effective way possible.

Thank you for considering my application. I am looking forward to the opportunity to further discuss how I can be a part of the Time Etc family.

Warm regards,

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14 entry-level virtual assistant cover letters.

Approved by real hiring managers, these Entry-Level Virtual Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry-Level Virtual Assistant
• Remote Customer Support Specialist
• Digital Content Coordinator
• Remote Administrative Assistant
• Virtual Executive Assistant
• Administrative Assistant (Entry-Level)
• Remote Executive Assistant (Entry-Level)
• Alternative introductions for your cover letter
• Entry-Level Virtual Assistant resume examples

Entry-Level Virtual Assistant Cover Letter Example

Why this cover letter works in 2024, managing remote teams.

Highlighting experience in managing schedules and communications for remote workers shows adaptability and organizational skills, both of which are important for a Virtual Assistant role.

Accuracy Rate Achievement

By mentioning an impressive accuracy rate, this cover letter demonstrates attention to detail and the ability to produce quality work, which are essential skills for any role.

Initiative and Adaptability

Describing the creation of a virtual study group not only showcases initiative, but also highlights the ability to adapt to new technologies and collaborate with others, making the candidate stand out.

Show alignment with company values

Spot on with aligning your personal values with those of the company. It shows you've done your homework, understand what the company stands for, and are not just looking for any job - you want this job.

Admire the company's work

By showing your respect for the company's innovative approach, you're not just flattering them. You're demonstrating that you share their values and expressing a genuine interest in their work. That connection could be the factor that differentiates you from other candidates.

Translate your skills to the job

When you directly tie in your previous experience to the role you're applying for, you're doing the recruiter's job for them. It saves them from having to figure out if you'd be a good fit. Also, it shows that you've really thought about how you can contribute to the role.

Highlight personal achievements

When you mention something you're proud of, especially if it's related to the job, it not only provides evidence of your skills but also gives insight into what motivates you. It's a great way to show that you're driven and will bring that passion to the job.

Express enthusiasm for the role

Your eagerness about the prospect of pushing tech boundaries is a great sign to employers. It shows that you're not just looking for any job, you're excited about this job in particular. This shows commitment and can be very attractive to employers.

End with a positive note

By thanking the recruiter for considering your application, you're showing humility and a positive attitude. It leaves them with a good final impression of you, which can be a deciding factor when choosing between candidates.

Show enthusiasm for the virtual assistant role

When you express genuine excitement about the company and its mission, it highlights your alignment with the company's goals and shows you're likely to be a motivated and engaged team member.

Demonstrate proven administrative skills

Detailing specific tasks you've managed and the positive outcomes of your actions, such as improved productivity, proves you have practical experience and can bring real value to the team.

Highlight efficiency improvements

Sharing examples of how you've made processes more efficient, like the filing system overhaul, showcases your ability to think critically and improve operations, a key trait of a successful virtual assistant.

Emphasize adaptability and client focus

Your ability to adapt to different working styles and focus on providing personalized support directly translates to success in roles that demand flexibility and a client-centered approach.

Express eagerness to contribute

Closing with a forward-looking statement invites the hiring manager to envision you as a proactive and contributing member of their team, reinforcing your suitability for the role.

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Convey your passion for helping and organizing

Your excitement about the role and alignment with our mission tells me you're likely to be motivated and dedicated.

Link your academic and leadership skills to virtual assistant tasks

Sharing your strong organizational and communication skills through academic and extracurricular achievements provides a solid foundation for your capability as a virtual assistant.

Showcase your readiness for virtual assistant duties

Detailing the specific tasks you're prepared to handle reassures me of your understanding of the job's demands and your ability to meet them.

Highlight your enthusiasm for working with diverse clients

Your eagerness to support a range of clients indicates you're adaptable and willing to learn, traits essential for a successful virtual assistant.

Close with a forward-looking statement

Ending your cover letter with a look towards future discussions about your role in supporting our mission underscores your genuine interest in the position.

Show your passion for the virtual assistant role

Sharing your excitement about the job and how it aligns with your personal strengths sets a positive tone right from the start.

Highlight a key achievement

Talking about a specific success story, especially one that includes quantifiable results, showcases your ability to make a real impact.

Connect with the company's values

Expressing admiration for the company’s goals and culture demonstrates that you have done your homework and see yourself as a good fit.

Close with enthusiasm

Ending on an eager and optimistic note leaves a lasting impression and shows your genuine interest in the role and the company.

Remote Customer Support Specialist Cover Letter Example

Highlight quantifiable achievements.

I love that you've included specific numbers on how you've made an impact in your previous role. This shows that you're outcome-driven, and it gives a clear picture of what you can bring to the table.

Digital Content Coordinator Cover Letter Example

Connect with the company's mission.

When you express your admiration for Amazon's commitment to engaging content, you're connecting with their mission and showing that you understand what they value. This kind of alignment can be a strong signal that you'd be a great fit for the company culture.

Share lessons learned

By sharing what you've learned from your experiences, you're showing that you're reflective and growth-oriented. It signals that you'll continue to learn and grow in the role, which can be very appealing to employers who value continual improvement.

Show off teamwork

Discussing a project where you collaborated with cross-functional teams not only gives concrete evidence of your teamwork skills but also shows your ability to navigate complex dynamics. This is a highly sought-after skill, especially for roles requiring coordination across departments.

Communicate alignment with the company

By expressing your attraction to Amazon's innovative spirit and customer focus, you're showing that you're in tune with their core values. This shows the recruiter that you're not just qualified, but that you would also be a good cultural fit for the company.

Express gratitude and enthusiasm

By thanking the hiring manager and expressing excitement about potentially contributing to Amazon, you're ending on a high note. This shows your positivity and enthusiasm, which can also leave a lasting impression on the hiring manager.

Remote Administrative Assistant Cover Letter Example

Connect passion to productivity.

Linking your passion for helping others to tangible career achievements illustrates how your motivation translates into success for your employers, making you a more compelling candidate.

Showcase crisis management skills

Describing how you handle high-pressure situations while maintaining your regular duties demonstrates resilience and reliability, qualities essential for a remote administrative assistant.

Align personal values with company goals

When you share how a company's dedication to its clients resonates with you, it shows you're not just looking for any job but a role in which you can fully invest yourself and thrive.

Exhibit enthusiasm for collaboration

Ending with a statement of eagerness to support the company’s mission reinforces your desire to be part of the team and contributes to a positive impression on the hiring manager.

Virtual Executive Assistant Cover Letter Example

Show your enthusiasm for the virtual assistant role.

Stating your keen interest in the role and the company is a good start. It lets me know you've done your homework about who we are and what we value.

Highlight your virtual assistant achievements with numbers

Using percentages to show how you've improved processes or satisfaction scores is smart. It gives a clear picture of your impact in previous roles.

Demonstrate proactive problem-solving

Your ability to handle unexpected challenges effectively is crucial in a virtual setting. This shows me you're not just reactive but proactive in finding solutions.

Connect your values to the company’s mission

Explaining how your work ethic and values align with ours makes me see you as a potentially great fit for our culture.

Express eagerness to contribute to our success

Your closing statement reiterates not just your desire to join us but also to be a part of our growth. That's exactly the attitude we're looking for.

Administrative Assistant (Entry-Level) Cover Letter Example

Show your passion and fit for the administrative assistant role.

Expressing excitement and a personal connection to the company's goals can make your cover letter more appealing. Your commitment shows you're not just looking for any job but the right role at the right company.

Provide examples of relevant experience

Discussing specific tasks you've handled, like managing calendars and streamlining filing systems, gives a clear picture of your capabilities and how they apply to the job you’re seeking.

Highlight your contribution to the team

Mentioning your eagerness to contribute to the company's success implies you're a team player ready to add value from day one.

Emphasize strong communication skills

Stating your ability to communicate well with clients and team members is crucial, as effective communication is key in administrative roles, especially when coordinating with others.

Express eagerness to join the company

Clarifying your desire to be part of the company's team reinforces your interest and shows that you're ready to commit and make a positive impact.

Use personal experiences

Describing how your natural abilities have helped those around you makes your application more relatable and memorable.

Showcase your efficiency improvements

Providing examples of how you’ve streamlined processes in the past proves that you can bring valuable skills to the administrative assistant role.

Share your connection to the mission

Talking about a personal connection to the company’s mission highlights your passion for the work and suggests you’ll be a dedicated employee.

Express eagerness to join the team

A strong closing reiterates your interest and shows you’re ready to contribute to the company’s success.

Remote Executive Assistant (Entry-Level) Cover Letter Example

Demonstrate your organizational skills for the remote executive assistant position.

Mentioning your organizational and detail-oriented nature sets the stage for why you're a good fit for a role that demands precision and the ability to juggle multiple tasks.

Showcase your multifaceted experience

Drawing on both academic and professional experiences to highlight your qualifications suggests a well-rounded candidate ready to tackle the challenges of a remote executive assistant role.

Illustrate your adaptability and communication prowess

Sharing examples of how you've adapted to client needs and communicated effectively in past roles suggests you have the soft skills necessary for success in a remote environment.

Emphasize your problem-solving skills

Stressing your proactive approach to addressing challenges head-on demonstrates you're a critical thinker who can contribute to smoothing out operations and enhancing efficiency.

Convey genuine enthusiasm for the position

Ending your cover letter on a note of sincere interest in the opportunity and the team you'll be joining can leave a lasting positive impression on the hiring manager.

Show your enthusiasm for the remote executive assistant role

When you mention your degree and your eagerness to apply your skills in a dynamic work setting, you're showing me you're not just looking for any job. You're looking for this job. That's a good start because it tells me you have a purpose and are likely to be motivated and engaged in your work.

Highlight your proactive approach as an executive assistant

Talking about anticipating needs and handling last-minute changes not only demonstrates your ability to think ahead but also your flexibility and professionalism. For an entry-level position, these qualities stand out because they are critical in a remote environment where direct supervision is limited. It reassures me that you can manage challenges independently.

Connect with the company’s culture

By mentioning what draws you to the company, specifically its commitment to excellence and a positive culture, you're showing that you've done your homework. It tells me you're not just applying to any company; you're looking for a place where you fit in. This indicates a long-term interest in growing with the company, which is exactly what I'm looking for in a candidate.

Close with a strong call to action

Ending your cover letter by expressing excitement about the prospect of joining the team and contributing to its mission is a strong closing. It's assertive without being pushy. It leaves me with a clear sense of your enthusiasm and the value you believe you can bring to the role. It makes me want to move you to the next step in the hiring process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry-Level Virtual Assistant Roles

• Entry-Level Virtual Assistant Cover Letter Guide
• Freelance Virtual Assistant Cover Letter Guide
• Sales and Marketing Virtual Assistant Cover Letter Guide
• Virtual Administrative Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Assistant Cover Letter Guide
• Administrative Coordinator Cover Letter Guide
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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

A Compelling Cover Letter For Virtual Assistant Job

Are you one of the many people who are interested in making money at home? There are many legitimate ways to do this. One of these is working as a virtual assistant. In this job, you will provide administrative help, data entry, research, even customer support over the internet to some busy business owner or entrepreneur. You may work as a dedicated assistant from one person, help clients of a business, or provide services to a variety of your own customers. 

Virtual assistance is a rewarding job, and the pay is often above average once you establish yourself as a Pro. But the entry barrier to the industry is also very low since most jobs are remote . This means plenty of other people are eyeing the same positions. Thus your application packet must stand out. Especially, if you are pitching on a crowded platform such as Upwork . One way to do that is to introduce yourself with a compelling cover letter. Help you with that, here is an example cover letter for virtual assistant. Afterward, we also share several actionable tips for making your letter more memorable and compelling. 

Cover Letter Sample for a Virtual Assistant – .docx Format

Download example (Word version)

Virtual Assistant Cover Letter Example – Text Format

Dear Mr. Stone,

I saw your listing for a virtual assistant on LinkedIn today. You’ve mentioned that you are struggling to stay atop your accounts and personal travel plans. My name is Candace Ninja and I offer a mix of accounting and VA services for small business owners. Some of the past results I achieved for my clients are legally reducing the tax bill by 15% and taking over payroll management (which saved the owner 10h/month). 

Before going freelance, I’ve been working as an administrative assistant at a busy insurance company. My work has allowed me to develop skills in data entry, customer service, MS Office, Google Calendar, research, planning, and organization. Afterward, I completed an accounting course and switched to independent work. I’ve also completed a certification program in business communications via a corporate partnership with the local community college. Currently, I am in charge of scheduling, communication, and other administrative tasks for three executives and doing the books for two small business owners. 

Your company, Stone Creative Management has had a major impact on the creative community in Santa Fe. As a former art student, I can deeply relate to the causes your organization pursues such as providing support for artists of color. That is why I believe that we could be a great personality fit too if you choose to work with me.

Please let me know when you are available to catch up. I have a flexible schedule, and can easily make time for a lunch interview or a Zoom call. 

Candace Ninja 

Virtual Assistant Cover Letter Writing Tips

Alright, so you now have a general idea of how a compelling VA cover letter looks like. Now let’s help you craft a similar one! 

Share Your Enthusiasm in The Right Way

There are many reasons to become a virtual assistant. You don’t have to commute. Every day is a casual dress day. You work from the comfort of your own home and can set your hours. 

But none of these are things are worth bringing up in your cover letter. Instead, when you talk about your interest in the position, focus on what you will be doing, the work culture, and the values of the company. For example, replace this:

“I love the idea of saving money on fuel, and getting back an additional hour each day to spend with my family.”

“It looks like this position will allow me to work with a variety of clients. That’s something I look forward to, as it will give me the opportunity to learn the workings of different businesses.”

Your cover letter should explain your motivation for the job, tied in with the value you’d provide for the employer. 

Address The Requirements in The Job Listing

Take a look at the specific skills and experience mentioned in the job listing. Think of those as keywords that the hiring manager will be inadvertently looking for when reading your cover letter. 

Choose a few of these that best reflect your qualifications. Then use them in your cover letter. For example, the sample letter listed Microsoft Office, Google Calendar, and planning and organization. These are all things that might appear in a job listing.

Share Your Training

If you’ve completed some relevant certifications or courses, mention that as well. The same goes for training you may be working on right now. This is especially useful if you may be a bit behind in terms of work experience. In your cover letter, focus on education that is directly relevant to the job. Save all the other bits for your resume.

Show You’ve Researched The Company

Avoid writing generic cover letters. Those never hit a mark, especially since other applicants will be submitting the same thing. Always tailor your cover letter to the company you are applying to based on what you have learned from researching it. You should know what they do, how the role of virtual assistants relates to that, and the overall work culture. 

Final Tip: End With a Confident Call to Action

Don’t sign off with a “hopeful please hire me” sentiment. Instead, make the assumption that the next step is inevitable. Request an interview or meeting directly. This shows that you are confident in your ability to fulfill the role and that you are interested in moving on to the next stage.

Other Cover Letter Samples

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Upwork Cover Letter Sample for VA, Virtual Assistant

I am going to provide the best professional cover letter samples for VA/Virtual Assistant in upwork freelancer. Never write a proposal without reading the job description carefully. You can also download the cover letter as PDF we have uploaded. Let’s see the two types of cover letter samples. Let’s see: Virtual Assistant Profile Overview Sample

Let’s Download: All Cover Letter Samples

Many of the new freelancers are trying to make their fortunes from Virtual Assistance type jobs. It’s true that many of them are consistently applying for these kinds of job postings on Upwork. After writing a big amount of cover letters, they still fail to get the job. It’s maybe because many of them don’t even have a clear idea about what a Virtual Assistant really is. Click here to see Data Entry Portfolio Sample for Upwork and Freelancer

Don’t miss: Upwork Profile Overview Samples 2023

A virtual assistant, normally,  abbreviated to VA, also called a virtual office assistant is generally a self-employed position. This type of freelancers have to have the multi skill knowledge to assist his boss from all sides. As we know already that virtual assistants are independent contractors rather than employees, that’s why clients are not responsible for any employee-related taxes, even they don’t have to care about insurance or benefits, but in fact,  those indirect expenses are included in the VA’s fees.

Clients, mostly interested in home office always like to reduce the cost of physical office and equipments. Clients will only have to pay for 100% productive work, and they also can work with Virtual Assistants, individually, or in multi-VA firms so that they can meet their exact needs. A virtual assistant can work both in a small and large companies.

Let’s see: Freelancer Proposal Sample 2023

Mostly a VA is hired to support a busy staff to compile his day-to-day tasks. It is estimated that there are as few as 5,000-10,000 or as many as 25,000 virtual assistants worldwide which is certified, but it’s hard to assume the whole number of the existing Virtual Assistants along with the non-certified ones. The necessity of virtual assistant is increasing day by day over the last 7 years. If you want to write a killer cover letter for an Upwork job posting on Virtual Assistance, make sure you know how to do these things –

Let’s see: Freelancer Profile Summary Sample 2023

• Manage contact lists and customer spreadsheets
• Organize client’s schedule
• Set up meetings between the client and his customers
• Make travel arrangements
• Online and offline promotion of the client’s business
• Communicate and coordinate with suppliers, customers, and visitors
• Handle correspondence and transcribe documents
• Prepare, organize, and ship proposals and meeting materials
• Translate and prepare bilingual materials
• Supervise billing and accounting
• Process customer inquiries via phone, chat, or email
• Write, edit or proofread articles and press releases
• Publish email newsletters
• Complete market or internet research
• Develop and maintain websites and blogs
• Manage social media accounts for brands and blogs
• And many more

Upwork Cover Letter Sample for VA/Virtual Assistant

Dear Recruiting Manager, Regarding your post on Virtual Assistant, I have gone through the descriptions. As stated by, you are looking for an accomplished and punctual VA for Which I believe myself to be a perfect fit. This is to let you know that I have years of  experiences in related fields and never missed any due.

I have completed multiple tasks meeting all expectations involving different software. For instances, Webmaster, MS Office, Google, Email extracting, Analytics, data mining, Spreadsheets, Google documents and so on. I can assure you about my proficiency. For further information, it would be very kind of you to look through my professional profile and portfolio.

You can reach out to me via Email and Skype. I want to let you know that I can perform 60 hours a week. Thankfully Write down (your name)

Sample 01: Job Posting on VA/Virtual Assistant

Job Title: Looking for a Virtual Assistant to manage various activities Job Description: We are looking for an experienced Virtual Assistant who would help us to increase our administrative support, and he will also have to assist our team while working remotely.

Being employed you will have to perform different administrative tasks including scheduling meetings , answering emails, making travel arrangements, etc. For playing this role, a strong Internet connection is required 24/7. You have to ready to get in touch with me most of the working time. You have to support me with less supervision and creative ideas. We will pay $25 per hour, and we expect only the best. So if you think you can’t perform according to your requirements, please do not apply for the post.

Sample 02: Job Posting on VA / Virtual Assistant

Sample 03: Job Posting on VA / Virtual Assistant

Sample 04: Job Posting on VA / Virtual Assistant

Sample 05: Job Posting on VA / Virtual Assistant

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Such nice ideas.. you have written it so well. Love this post!

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Virtual Assistant Cover Letter (Best Sample for VA)

Are you looking for a wonderful cover letter format for Virtual Assistant to impress your client? Yes, we are here to help you in these regards. You will find a lot of hidden tips and the rules of writing a cover letter for Virtual Assistant here. Let’s see: Virtual Assistant Profile Overview Sample .

Let’s Download: Upwork All Cover Letter Sample

So, keep with us to have a clear concept about Virtual Assistant (VA) and the writing tips of a killer Cover Letter for it. We will provide two types of cover letter sample. One for Upwork and freelancing platform and another one is for individual organization. I request you to read till the end and you may also download Upwork overview sample .

Don’t miss: Upwork Profile Overview Sample 2022

Why your cover letter is so important.

First of all,  why you should be so conscious of writing a standard cover letter. Your cover letter is the most important thing to draw your client’s attention . Your recruiter won’t see you, or your resume , or any of your previous works at first. Your cover letter is the thing that your recruiter will judge first. So, now you understand your cover letter will make your first impression to your clients. That is why you should create it in such a way that it may work like a bridge to you and your expected position.

Let’s see: Freelancer Cover Letter Sample 2020

What virtual assistant is.

Some people start writing a cover letter without even knowing about Virtual Assistant properly. Eventually they fail to get their desired job. It is must for you to know what VA or Virtual Assistant is and what type of work they do before writing a cover letter for Virtual Assistant. So, let’s get some knowledge about Virtual Assistant before starting with the cover letter.

Let’s see: Freelancer Profile Summary Sample 2020

Virtual Assistant plays a very important role for a company as they provide clerical and operational support. But they don’t communicate with their customer directly. Rather, they support their clients over the internet or other technical communication way. Generally, when the entrepreneurs remain busy but they have to meet their daily tasks, they appoint these Virtual Assistants to do the job on behalf of them . Virtual Assistants help them to handle the strategic actions over the internet. They generally do the following tasks for their recruiters-

• Scheduling Appointments
• Attending Phone Calls
• Creating Presentation
• Providing Customer Service
• Managing email
• Travel Arrangement
• Updating Websites regularly
• Updating Database
• Writing Content
• Doing Errands
• Assisting with recruitment
• Computer proficiency
• Organizational skills
• Effective communication
• Good interpersonal skills
• Self-motivation
• Creativity and resourcefulness
• Problem-solving orientation
• Diplomacy and tact
• Time management and deadline orientation etc.

Tips for Writing a Killer Cover Letter for Virtual Assistant

Now you know what The Virtual Assistant is and what type of job they actually do. So, let’s proceed on with the cover letter for Virtual Assistant. Here are some tips to write a good, standard and effective cover letter for becoming a virtual assistant to draw your reader’s attention that will help you to reach your ambition.

• Research your client: Before starting to write your cover letter read through the job post carefully and make research of your client. Find out the skill and efficiency that your client is looking for in the employee. It will help you understand what your client exactly needs from you. And convince your reader in your cover letter that you are the only person that your client needs for his work.
• Formatting: Your cover letter must be formatted in a standard way. Generally, a good cover letter consists of three things- a polite salutation followed by a nice introduction, a chronological representation of you and an optimistic ending with your signature. So, try to maintain this format while writing a cover letter.
• Header: Mention your full name along with your contact number and address in the header in a smart way.
• Introductory Paragraph: In the introductory paragraph clearly mention your purpose of writing that is your job title with reference of the job post. And then introduce yourself to your client with your educational and professional qualifications.
• Development: In the next paragraph develop your logics in a proper way why you are suitable for the post. Highlight your experience and confidence of the work. Make your reader believe that you love and enjoy your job as virtual assistant whole-heartedly.
• Concluding Paragraph: In the concluding paragraph show your optimistic view and explain your availability and make an end with the hope of next contact. And make it followed by your signature.

This is the genuine way how to write a standard cover letter for Virtual Assistant. If still you are in confusion and face any problem writing a killer cover letter, look over the following sample of an amazing cover letter written for the post of Virtual Assistant. You’ll surely be able to write a standard cover letter yourself. And hopefully you will take you to your goal. All the best wishes for you.

01. Virtual Assistant Cover Letter Sample for Upwork

Dear Mr. Heylon,

Wish you a very good day.

I have gone through your job post and come to know that you are looking for a reliable Virtual Assistant for your company. As it is a passion of me working as a Virtual Assistant, I don’t want to lose the opportunity and therefore applying for the post. Being a post graduated in ICT and having years of experience I believe myself to be the most reliable person for your job.

I am working as a freelancer and as a Virtual Assistant for long five years. It has made me much expert in my work. I have an admirable persuasive quality to handle the customer over the internet or phone calls. Besides, I can make presentation with a very short time and in an effective way. For my work purpose I have a nice arrangement of Computer Components with a powerful internet connection, a fixed land line telephone, printer, fax machine etc. in your home in a pin drop silent room usable for such purpose. It allows me working any time night or day with my trousers. I work in such environment and enjoy the variety of works the job brings each day.

So, you may trust me with any task as a Virtual Assistant. I am ready to work with you at most 60 hours per week. I will be eagerly waiting for your response. I am always available on my email and skype.

Thanks a lot for taking time reviewing the letter.

02. Virtual Assistant Cover Letter Sample for Organization

In order to write a cover letter in response to your client’s job posting, you have to follow some traditional rules. This is not mandatory but showing respect is always golden. Let’s do that.

Date: July 3, 2011

From: 

• Mr. Guilbert Saxena
• 2012 Western Lane,  Los Angels,  125-402-011
• [email protected]
• Mr. Robert Heylon, 
• New Street,  1240 Holy Yard,  NY 201456

Re: For the Post of Virtual Assistant

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