Title (Editor-in-Chief, Managing Editor, or Co-Editors-in-Chief)
Journal Name
Journal Address
Submission Date: Month Day, Year
Dear Dr./Mr./Ms. Editor’s last name or Managing Editor or Editor-in-Chief:
Paragraph 1 [1-2 Sentences]: Introduce the manuscript title under submission with a brief summary of the manuscript’s major point or findings and how they relate to the journal’s aims and scope.
Paragraph 2 [1-3 Sentences]: A statement that the manuscript has neither been previously published nor is under consideration by any other journal. If there are multiple authors, a statement that they have all approved the content of the paper. Occasionally, you might note if you have publicly presented the research elsewhere.
Paragraph 3 [1-2 Sentences]: A thank you for the editor’s time and consideration.
Sincerely,
Your Name
Corresponding Author
Institution Title
Institution/Affiliation Name
Institution Address
Email address
Telephone with country code
Fax, if available with country code
Additional Contact, if the corresponding author is not available for a multi-authored work
Institution Title
Institution/Affiliation Name
Institution Address
Email address
Telephone with country code
Fax, if available with country code
Journal Editor’s First and Last Name, Graduate Degree Title: Editor-in-Chief, Managing Editor, or Co-Editors-in-Chief Journal Name Journal Address Submission Date: Month Day, Year Dear Dr./Mr./Ms. Editor’s last name or Managing Editor or Editor-in-Chief: Paragraph 1 [1-2 Sentences]: Introduce the manuscript title under submission with a brief summary of the manuscript’s major point or findings. Paragraph 2 [ 2-3 Sentences]: Explain how the manuscript relates to recent publications in the journal. Paragraph 3 [2-5 Sentences]: Provide context for the research. Explain how the research relates to the journal’s aim and scope. Describe how the manuscript/research appeals to the journal’s audience. Paragraph 4 [1-3 Sentences]: A statement that the manuscript has not been previously published nor is under consideration by any other journal. If there are multiple authors, a statement that they have all approved the content of the paper. Occasionally, you might include if you have publicly presented the research elsewhere. Paragraph 5 [1-2 Sentences]: A selection of reviewers, if requested. Paragraph 6 [1-2 Sentences]: A thank you for the editor’s time and consideration. Sincerely, Your Name |
Remember, your first draft does not have to be your last. Make sure to get feedback from different readers, especially if this is one of your first publications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.
We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.
American Psychological Association. n.d. “Cover Letter.” APA Style. Accessed April 2019. https://apastyle.apa.org/style-grammar-guidelines/research-publication/cover-letters.
Belcher, Wendy Laura. 2009. Writing Your Journal Article in Twelve Weeks: A Guide to Academic Publishing Success . Thousand Oaks, CA: Sage Press.
BioScience Writers (website). 2012. “Writing Cover Letters for Scientific Manuscripts.” September 29, 2012. https://biosciencewriters.com/Writing-Cover-Letters-for-Scientific-Manuscripts.aspx .
Jones, Caryn. n.d. “Writing Effective Cover Letters for Journal Submissions: Tips and a Word Template.” Think Science. Accessed August 2019. https://thinkscience.co.jp/en/articles/writing-journal-cover-letters.html .
Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .
Kelsky, Karen. 2013. “Of Cover Letters and Magic (A Follow-up Post).” The Professor Is In (blog), April 29, 2013. http://theprofessorisin.com/2013/04/29/of-cover-letters-and-magic-a-followup-post/ .
Mudrak, Ben. n.d. “Writing a Cover Letter.” AJE . https://www.aje.com/dist/docs/Writing-a-cover-letter-AJE-2015.pdf .
Wordvice. n.d. “How to Write the Best Journal Submission Cover Letter.” Accessed January 2019. https://wordvice.com/journal-submission-cover-letter/ .
You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill
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Craft your cover letter for journal submission the right way with our expert tips! Learn how to grab editors’ attention and stand it out.
When it comes to submitting a manuscript for publication in a journal, many authors focus solely on the quality of their research and the clarity of their writing. While these are important factors, it’s easy to overlook the role that a well-crafted cover letter can play in the submission process. A cover letter can be the key to getting your manuscript noticed by the editor and ultimately accepted for publication. In this article, we’ll explore the importance of a cover letter for journal submissions and provide tips for crafting an effective one.
A cover letter for journal submission is a document that accompanies a manuscript when it is submitted for publication in an academic or scientific journal. The purpose of the cover letter is to introduce the author and their work to the editor of the journal and to provide any additional information that may be relevant to the manuscript or the submission process. Furthermore, its purpose is to introduce the manuscript to the editor and provide additional information about the research and its significance . The cover letter should be concise and focused, typically no more than one page.
A cover letter should include several key elements to effectively introduce your manuscript. It’s important to personalize the letter for the specific journal, use a professional tone, and proofread carefully for errors. To make sure your cover letter is effective, there are several key elements that you should include:
Your cover letter should start with the date of submission, followed by the name and address of the editor or editorial staff who will be reviewing your manuscript. This information should be current and accurate to ensure your submission is directed to the right person.
The opening salutation of your cover letter should be professional and courteous, addressing the editor or editorial staff by name, starting with “Dear…”. Don´t forget to include the title and position of the editor you are addressing.
Your cover letter should have a clear statement of the purpose of your research and the journal to which you are submitting your manuscript. You should also include any administrative information required by the journal, such as the type of manuscript (e.g. original research, review article, case report) and the number of words or pages.
One of the most important elements of your cover letter is a summary of the main findings and implications of your research. This summary should be concise and focused, highlighting the most important aspects of your research and why it is significant to the field.
Many journals require specific statements or information to be included in the cover letter. This may include a statement that the manuscript has not been previously published or is not under consideration for publication elsewhere, or a list of potential conflicts of interest or funding sources that may have influenced the research.
If you have had previous contact with the journal, such as submitting a previous manuscript or attending a conference sponsored by the journal, it is important to mention this in your cover letter. This information can help establish a connection between you and the editor, which may increase the chances of your manuscript being accepted.
It is important to disclose any potential conflicts of interest or financial disclosures that may have influenced the research. This information can help ensure transparency and maintain the integrity of the research.
Your cover letter should include a statement indicating that all authors have read and approved the manuscript and that the work is original and not plagiarized. This information can help establish the credibility of the research and the integrity of the authorship.
Suggested Reviewers are generally considered a best practice and are often recommended by journals. Providing a list of suggested reviewers can help to ensure that the manuscript is reviewed by individuals who have the appropriate expertise and background to evaluate the work, and can help to speed up the review process by reducing the time needed for the editor to identify potential reviewers. This can help expedite the review process and increase the likelihood of your manuscript being accepted.
An important consideration when submitting a manuscript for publication is concurrent or duplicate submissions. Concurrent submissions occur when a manuscript is submitted to more than one journal at the same time. Duplicate submissions occur when a manuscript is submitted to the same journal more than once.
In the cover letter, you should clearly state whether the manuscript has been submitted elsewhere or whether it has been previously published. If the manuscript is under consideration elsewhere, you should provide the name of the journal and the date of submission. If the manuscript has been previously published, you should provide the citation for the publication.
When closing a cover letter for journal submission, it’s important to maintain a professional and courteous tone. A common closing salutation is “Sincerely,” followed by your name. However, some alternatives that are also appropriate include “Best regards,” “Thank you for your time and consideration,” or “Respectfully.” Whichever salutation you choose, make sure it matches the tone of your letter and conveys your appreciation for the editor’s consideration.
A request to exclude reviewers is a common feature of a cover letter for journal submission, particularly in cases where the author has concerns about potential conflicts of interest or bias that could affect the review process.
When making a request to exclude reviewers, the author should provide a clear and concise explanation of the reasons for the request and should provide specific details about any potential conflicts of interest or concerns that they may have. It is also important to note that some journals may have specific guidelines or policies regarding requests to exclude reviewers, and authors should familiarize themselves with these guidelines before making a request.
In general, it is recommended that authors provide a minimum of three to five potential reviewers who are not affiliated with the author or their institution, in order to provide a broad range of expertise and perspectives. When making a request to exclude reviewers, it is also important to provide alternative suggestions for potential reviewers who could be considered in their place.
A well-crafted cover letter can help your manuscript stand out and increase your chances of being accepted for publication. Here are some tips for writing an effective journal submission cover letter.
One of the most important tips for writing a journal submission cover letter is to proofread it carefully. Typos, spelling errors, and grammatical mistakes can detract from the professional image you want to project. Make sure to read the letter multiple times and have someone else read it over as well to catch any errors you may have missed.
Another important tip is to keep the cover letter brief and to the point. The cover letter should provide a brief introduction of the manuscript and the key findings, as well as any other information that is necessary for the editor to understand the importance and relevance of the manuscript. The letter should be no more than one page in length.
It can be helpful to review examples of cover letters for journal submissions to get an idea of the style, tone, and content that is appropriate. You can search for examples online or ask colleagues who have submitted manuscripts for publication for their advice. When reviewing examples, pay attention to the language used, the level of detail provided, and the overall organization and structure of the letter. This can help you craft a cover letter that is professional, informative, and effective.
A cover letter is an important component of manuscript submission for publication in a journal. Using a template can help ensure that your cover letter includes all the necessary information and follows the proper format. Here is a guide to creating a cover letter template for a journal article submission.
The header should include your contact information, including your name, affiliation, and contact details (address, phone number, and email address), the date of submission, and the name and address of the journal.
The opening paragraph should provide a brief introduction to the manuscript and its key findings. This paragraph should also mention the purpose of the manuscript and why it is relevant to the journal’s readership. You may also want to mention any previous correspondence or contact with the journal.
The body of the cover letter should include several paragraphs that provide more detail about the manuscript. This may include a summary of the methods used, key results and findings, and implications for future research. You may also want to mention any notable limitations or challenges encountered during the research process.
It is also important to address any specific requirements or requests from the journal, such as a particular format for tables or figures , or specific information to be included in the manuscript. You should also mention any funding sources or conflicts of interest that may be relevant.
The closing paragraph should reiterate the significance of the manuscript and its contribution to the field. You may also want to mention any potential reviewers for the manuscript or suggest reviewers who would be appropriate. Finally, you should include a polite and professional closing, such as “Sincerely” or “Best regards”, followed by your name and signature.
When writing a cover letter for journal submission, it’s important to use appropriate and professional language. Here are some common expressions that can be used in cover letters:
“We are pleased to submit our manuscript…”
“The research reported in this manuscript addresses a significant gap in the literature…”
“We believe this manuscript will be of interest to your readership because…”
“Our findings have important implications for future research in this field.”
“We would like to thank the reviewers and editors for their time and consideration.”
“We look forward to hearing from you regarding the status of our manuscript.”
“Thank you for your time and consideration.”
These expressions can be used to convey important information in a professional and concise manner. When using these expressions, it’s important to tailor them to the specific journal and to make sure they are appropriate for the content of your cover letter.
Submitting a journal article can be a challenging and sometimes frustrating process. However, by following some tips and hacks from the experts, you can increase your chances of success . Here are some tips and hacks to help you submit your article to a journal:
Before submitting your article, make sure you choose the right journal. Consider factors such as the journal’s scope, readership, and impact factor . Make sure your article fits with the journal’s focus and aims.
Read the journal’s submission guidelines carefully and follow them closely. Pay attention to formatting, length, and other requirements. Failure to follow the guidelines could result in your article being rejected without review.
Before submitting your article, get feedback from colleagues or mentors. Ask them to read your manuscript and provide constructive criticism. This can help you identify potential weaknesses and improve the quality of your article.
Your abstract is often the first thing that editors and reviewers will read. Make sure it is clear, concise, and provides a compelling summary of your article. Highlight the key findings and implications of your research.
Use clear and concise language when writing your article. Avoid jargon, technical terms, and complex language that could be difficult for readers to understand. Write in a way that is accessible to a broad audience.
If your article is rejected or requires revisions, make sure you carefully address all reviewer comments. Be thorough and professional in your responses. This can increase your chances of acceptance in future rounds of review.
Keep records of all correspondence with the journal, including submission dates, reviewer comments, and decisions. This can help you stay organized and keep track of the progress of your article.
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Journal cover letters are your chance to lobby on behalf of your manuscript. This AJE Journal Cover Letter Guide offers some useful tips for getting them right. It also includes a free journal cover letter template.
Updated on September 20, 2018
The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript's text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. Let us help you produce the most effective cover letter possible.
Getting ready to submit your manuscript? Download our comprehensive Free Journal Cover Letter Writing Guide with Template .
Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too.
Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report, etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.
Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal's Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal's readers.
Finally, close with a brief paragraph indicating the following:
Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.
Best of luck with your research! If you have any questions about your cover letter, write us anytime.
Ben Mudrak, PhD
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Download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese , Japanese , Korean , Portuguese , and Spanish ).
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Selecting a suitable journal for submitting a manuscript can be a complex and confusing task, and end in disappointment when a paper is rejected quickly for reasons that may not be clear to the author. There have been several articles written offering advice on journal selection, but this article is the most thorough of its kind, using recent evidence to inform the strategies presented. This article provides details on the factors involved in optimal journal selection, giving insights into how to identify suitable journals, why particular criteria are important and ideal methods to approach this task. The article also includes a spreadsheet tool for tracking information about potential titles of interest and submission details, and finally, provides notes on supporting your submission with an effective cover letter.
Publishing in scholarly journals is just one form of output from a research project, and one of the most significant pressures on modern academics is to produce papers and find suitable journals which will accept them.[ 1 , 2 , 3 ] This process is not always easy, particularly for Early Career Researchers, as the number of options and determining factors is increasingly complex. This paper provides detailed information on the journal selection process, but before considering this, I will first consider why journal publication remains such an important aspect of the research cycle.
Journals are the principal means researchers use to facilitate communication between other groups of researchers, between specialist fields, and to the public.[ 4 ] In addition to this, they play a key role in institutional assessment of individual researchers and groups.[ 5 ] Journals help to set intellectual, methodological, operational, technical, best practice, and many other forms of standards within their communities;[ 6 ] and through the peer review process, research is validated through the element of scientific publishing, which distinguishes it from all other communication mediums, certifying the authenticity and veracity of the research. The Publons Global Peer Review Survey[ 7 ] of over 14,300 researchers included the question “How important do you consider peer review for ensuring the general quality and integrity of scholarly communication?” Overall, 12,394 respondents answered this question, with 98% stating this was “important” or “extremely important.”
A report by the International Association of Scientific, Technical and Medical Publishers[ 8 ] estimates the number of active journals at around 33,100 English-language, plus a further 9,400 non-English-language journals (a total of 42,500), publishing over 3 million articles a year. Though the numbers diminish rapidly when considering one specific field these figures still indicate the scale of the journal selection task, as well as the competitive nature of article submission, and the question remains: does journal choice matter?
To answer this question, this article will discuss several aspects of research publishing which may help guide or influence the decision on which journals are suitable for any particular paper. Some choices may be guided by external pressures such as funder or institutional requirements; other factors relate to the topic of the research in hand, matching aims, and scope or instructions of a journal and other factors will be personal preference.
The first step in identifying suitable journals for a paper is to create a means of capturing, comparing, and contrasting the information about each of the journals which might be deemed suitable. Creating a personalized information sheet about journals in your field will be a resource that can be returned to, updated, and expanded over time. An Excel spreadsheet template is included as supplementary material, with 29 fields of information covering everything that will be discussed in this paper. Table 1 shows an excerpt from the supplementary table .
Excerpt of the first 12 column details from the supplementary journal selection information spreadsheet
URL | Publisher | Society journal? | Submission system | Editor/s-in-Chief | Editorial Board notes | Aims and scope (MAIN themes) | Aims and scope (audience) | Summary of instructions for authors: | Types of research articles (e.g., original/short/review, etc.) | Word count limits | Abstract | |
---|---|---|---|---|---|---|---|---|---|---|---|---|
EXAMPLE: Saudi Journal of Anesthesia | Wolters Kluwer - Medknow | Saudi Anaesthetic Association | Prof. (Dr.) Abdelazeem Ali Eldawlatly ([email protected]) | Cited work from Mohammed A. Seraj and Abdullah Al-Kaki) | Technical and clinical studies related to anesthesia, intensive care and pain medicine, ethical, and related issues.Favors registration of clinical trials from OA databases | Hospitals and universities in Saudi Arabia, the Arab countries, and the rest of the World | Clinical trial reg. number. Authorship statement | Original article, case report, review article, Letter to editor, Images | 3,000 | Original: Structured.Review: Unstructured250 words | ||
Journal 2 | ||||||||||||
Journal 3 |
MEASURE | JOURNAL DETAILS | |||
---|---|---|---|---|
Journal 2 | Journal 3 | Journal 4 | ||
The following sections offer a process for identifying journals, three key methods for creating a list of potential journal names, and strategies to investigate the details of each.
The first place to begin identifying suitable journals to submit is through the references which inform your own work. The journals which publish the articles you have cited are likely to be relevant choices for your own work; particularly, those which inform the most fundamental aspects of your paper such as the background research through which you developed your research questions; on which your methodology is drawn; and any work which your findings either corroborate or contradict.
You may wish to identify journals not referenced in your paper. Indexing databases such as Google Scholar, Web of Science, Scopus, PubMed, or any of the many field-specific databases offer search and filtering options to identify articles and journals of interest.
Use the “advanced search” functions in these websites with keywords or short phrases of significant details and limit the publication years to the current and previous year (e.g., 2017–2018). The search results will show a list of recently published works that tell you these journals are currently active and interested in those topics.
The results from these platforms may include book titles, conference proceedings publications, or other formats which you are not interested in. Filter the results list for the most appropriate matches, adding relevant journal titles to your list. You can also use these databases to retrieve a certain amount of useful information to add to your journal information spreadsheet.
Depending on your personal preference or mandates from funders or institutions, you may be required to publish your work as open access (OA). If you wish to identify only open access journals, use the Directory of Open Access Journals (DOAJ)[ 9 ] and Science Open[ 10 ] as your search databases. Science Open indexes articles available as open access through which you may identify journals, even if they are not full OA titles. DOAJ, as the name suggests, is a comprehensive database of 12,205 open access journals, and almost 3.5 million articles (at time of writing). DOAJ has thorough criteria for assessing journals for inclusion in its database, aiming to include only journals which publish and perform peer review to a high standard; therefore, it serves as a useful resource for helping identify potentially “predatory” journals (a concept which will be discussed in detail later in this article).
Additionally, the Journal/Author Name Estimator (JANE)[ 11 ] is a useful independent platform created by academics to help authors identify suitable journals based on the abstract or keywords of a paper.
To identify journals within a specific publisher you may use their own platforms to search for keywords and topics. Most well-established publishers provide some searching and filtering functionality in their websites, but some, such as Elsevier's “Journal Finder”[ 12 ] and Springer's “Journal Suggester”[ 13 ] offer more sophisticated text-matching. Like the JANE journal locator, these platforms allow you to use your article title or abstract to produce a list of results with a similarity match score that helps you filter the most relevant options.
Once you have a list of journal titles you will need to investigate further to determine how suitable these journals really are for your manuscript. It is very important to understand the types of research a journal publishes as failure to fit this criteria is the main reason for immediate rejection of articles; “About 20-30% of the manuscripts can very quickly be categorized as unsuitable or beyond the scope of the journal.”[ 14 ]
To achieve this you will need to visit the homepages of each journal and thoroughly read around the site as well as recent articles. This may be time-consuming, but the information you obtain through this process can be referred to when you submit future papers.
The aims and scope, “about” section or other such mission-statement related page is where the journal should make clear the specifics of the subject in which it specializes. Is it a broad scope multi-disciplinary journal such as PLoS,[ 15 ] Nature,[ 16 ] or RIO[ 17 ]? Is it a large-scale multidisciplinary journal within a single field, such as eLife,[ 18 ] The Lancet[ 19 ] or New England Journal of Medicine[ 20 ]? Or does it have a very narrow focus for a specific field, such as The Lancet Oncology,[ 21 ] Clinical Infectious Diseases,[ 22 ] or Blood[ 23 ]?
If the journal mentions a national or geographical area in the title, this could mean different things which should be explained in the aims and scope. If the journal is named as regional, does it publish work which focuses on a country or geographical area, or is it simply based in that region (e.g., European Scientific Journal[ 24 ])? It may consider work from outside the region that compares populations or other findings from the area, giving the work relevance to the journal community, such as this publication, the Saudi Journal of Anesthesia, which states that it aims to “stimulate associated scientific research and communication between hospitals and universities in Saudi Arabia, the Arab countries and the rest of the World.”[ 25 ]
International journals may not simply accept papers from anywhere in the world. It could be that they accept only those papers which are created through an international authorship, involve an international range of participants or subjects, or provide evidence that is collected or relevant on a global scale (e.g., International Journal of Psychology[ 26 ]).
Make notes of whether the geographic scope will be relevant to want you need to achieve with your own work.
If the aims are not clear, look at the titles of several issues worth of papers to give you a clearer sense of what papers the journal publishes. You should get a good idea of the topics and geography of articles, as well as what the journal has been interested in over the previous year. Does your paper fit with their publication trends? Will it help to continue this trend, or will it add something new and relevant? Or does it seem unsuitable?
The aims and scope may also state the community of the journal. Is the journal intended for primary researchers, society members, people working in applied settings, industry, or the public? Does it appear that your paper is relevant to that audience?
It is important to check this section thoroughly and to ensure your paper is formatted according to all requirements. This is one of an author's least favorite aspects of journal submission, with different journals having different instructions that create significant time reformatting should you need to submit to subsequent journals after your first. However, as inconvenient as these formatting requirements may be some journals can be very strict on enforcing them and along with the aims and scope, failure to conform to formatting instructions is A common reason for immediate rejection of papers.[ 27 , 28 ]
The types of research articles a journal accepts may be in the aims and scope or instructions for authors, but usually the latter. Look for lists of article types and details of formatting requirements for each, such as original empirical research, single studies, multivariate analysis, review articles (narrative reviews summarizing recent developments in a field, or systematic/meta-analysis, which provide statistical analysis of data over a wider timeframe). Some journals are review only some do not accept review articles at all. Case reports particularly in practical journals and applied specialities such as nursing or occupational health, and other shorter form papers, such as letters to editor, discussion or response to articles, book reviews may also be detailed.
This list is by no means exhaustive. There are many types of articles and different terminology used for each type, but be sure the journal accepts the type of paper you are writing.
Word limits are another of the more important aspects and these may differ between article types. Word counts can often apply to titles, abstracts, main text, and figure captions, so be sure to make a note of what the word count includes. There may also be limits to the number of keywords, figures, tables, and references.
Is there a preferred manuscript structure? Does the journal allow or disallow headings and are there formatting conventions? Should the abstract be structured (e.g., with headings for Introduction, Methods, Results, Discussion), or is a single paragraph of text allowed?
Is there a standardized referencing or formatting style given, such as Harvard, APA, or Chicago, or does the journal describe its own formatting in detail? Is there a set template for formatting manuscripts provided in the website, or can you use a LaTeX editing template though Overleaf,[ 29 ] Authorea,[ 30 ] or other service?
Does the journal describe any social media presence, marketing activity, and the indexing databases in which it is listed? This aspect of journal selection will inform you of where your article may be found, the likelihood of your paper being promoted by the journal and discovered by readers. If the journal claims to be indexed in particular databases, can you verify this is the case by searching and finding them?
Journals are becoming increasingly transparent about their peer review processes and many may even provide statistics on the average peer review times or time from first submission to publication. For example, the Elsevier “Journal Finder” tool provides such peer review and production timeframes for the journals it returns in the search results. This information can be helpful for adjusting your own expectations of how long the process should take. The website SciRev provides subject-area level data on several measures of peer review timeframes, based on research in 2017 by Huisman and Smits,[ 31 ] with which you can benchmark journal processes; for example, the average time for a first decision on a fully reviewed paper in the Medicine category is 8 weeks, and from first submission to acceptance is 12 weeks.[ 32 ]
Is the journal closed-access subscription-based, fully open access, or a hybrid of the two? What are the fees for open access? Does it offer waivers for residents of certain countries (e.g., adopting the Research4Life program). In addition to OA fees, are there additional charges for color figures or any pages over a certain number? It is important to look for this information first in case you are met with an invoice for payments during the production stages.
The licensing and copyright options of the journal should also be made clear. If the journal is a subscription model, can you see the terms of passing copyright to the publisher before you submit? Can you obtain them to determine whether you are happy with the conditions? If the journal is open access, does it mention the Creative Commons licenses under which open access articles can be published? Does it offer a choice of options?
The publication model may affect whether the journal complies with any funding body or institutional mandates that determine where you must publish your article.
Does the journal allow you to post articles to preprint servers during the peer review stage? Will it consider papers that are already available as a preprint. Will you be allowed to post a preprint on your website after acceptance?
Both the publication models and policies around preprints can have implications for the readership and sharing potential for your work both during review and postpublication, and the rights you retain as the author of your work.
Does the journal provide any ethics statements about its editorial processes, expectations of its editors, reviewers, and authors, and give information about other ethical or legal requirements it expects authors to adhere to or comply with on submitting articles.
Journal ethics may fall into two categories, both of which will be important for you to take note of Editorial/publishing ethics and research ethics. Research ethics are likely to be requirements you will need to state when submitting your article, such as evidence of institutional review board acceptance of methodologies or patient consent. Publication ethics refers to expectations regarding plagiarism, simultaneous submission to multiple journals, agreement from all authors to submit and several other measures.
The Committee on Publication Ethics (COPE)[ 33 ] is the definitive body on publishing ethics. Many journals are members of this organization and will display badges or statements from COPE on their websites. This should reassure you that the journal intends to conduct itself to a high standard and give you recourse should you feel anything unethical occurs in the handling of your paper. COPE provides many resources for authors which you should familiarize yourself with if you are new to the submission process or have not visited their website before.
Does the journal have a Clarivate Web of Science Impact Factor (IF) or Elsevier Scopus Journal rank score (SJR) or CiteScore, or Google Scholar H-Index? Are you required to submit to a journal with one of these metrics?
The recent Author Perspectives on Academic Publishing report by Editage,[ 34 ] based on a survey of 6,903 researchers found the highest rated factor which influenced authors' choice of journal was Impact Factor. However, the survey also reported that “one reason why authors find journal selection so difficult is that they struggle to find a journal that both has the required Impact Factor and is likely to accept their manuscript.” This finding illustrated that although Impact Factor is desired criteria for various reasons, it is not an efficient or effective means by which most authors can, or should, use to determine which journal to select. Of the 42,500 journals worldwide mentioned at the start of this paper, just 11,655 across 234 disciplines[ 35 ] have an Impact Factor. This alone illustrates how restrictive the options to authors can be when limiting the criteria to these metrics.
This paper acknowledges that the requirement to publish in Web of Science or Scopus indexed journals exists, and authors often need to select a journal based purely on metrics such as the Impact Factor or SJR, but also cautions against using this as an isolated search criteria where possible, and supports the San Francisco Declaration on Research Assessment (DORA),[ 36 ] which was established to “ensure that hiring, promotion, and funding decisions focus on the qualities of research that are most desirable – insight, impact, reliability and re-usability – rather than on questionable proxies” (statement from DORA Roadmap, June 27, 2018).
In addition to the Impact Factor, a journal may provide additional alternative article-level metrics on its webpages. These may be in the form of usage, pdf download, or other readership statistics, or Altmetrics[ 37 ] or Plum Analytics[ 38 ] information. These latter platforms are at the forefront of the alternative metrics movement and may give you insights into how articles from a journal are used, the communities which discuss the papers and other forms of impact, attention, and presence which are not based on citation metrics. Alternative metrics capture mentions on social media platforms, news media, blogs and websites, the use of articles in policy or other official documents, discussions on postpublication peer review sites, additions to bibliography platforms such as Mendeley, and many other sources. All this activity gives insight into the presence of the journal, what topics have been of particular interest, and the reaction with which your paper may be met.
Taken alone, the validity and integrity of using all metrics discussed in this section for assessment purposes and journal selection is questionable and inadvisable; however, these metrics do offer some function when using the database sources of these metrics as search tools in combination with other factors discussed in this paper.
Look at the editorial board of the journal. Do you recognize any of the names? Are any of the board members cited in your paper? If so, it is likely that your paper is within the scope of the journal. If you do not recognize any of the board and no information is provided about their field, or even institution, you could search for some of the key members online to see if they are specialists in the area of your article.
If you are unable to find any of the members online, or their details do not match what is provided on the journal site, then you should leave this journal off your list, a situation which brings us to the final part of the journal selection section of this article: predatory publishing.
No article discussing journal selection and open access would be complete without mention of “predatory publishing.” This term refers to publishers or journals that take advantage of the open access publishing model to be money-making operations with no regard for the scientific endeavour. This is a simplified definition of a more complex socioeconomic phenomenon that this paper will not analyze in great detail but is important enough to mention, as there is some evidence that these journals are damaging the reputation of open access as a legitimate publishing option,[ 34 ] which is a perception that needs countering.
The most commonly used term for these journals appears to be “predatory publishers” or “predatory journals.” They are also known as “fake journals,” “scam journals,” “trash journals,” “illegitimate journals,” among other terms. I prefer the term “shell journals,” as this accurately describes the lack of rigorous scholarly service, particularly peer review, and technical infrastructure required to ensure the integrity and permanence of scientific research. The term “deceptive journals” is also particularly appropriate, as often these journals make claims of integrity, peer review processes, indexing database status, or metrics to convince inexperienced authors that the journal is a more viable platform than it actually is. The core problem of these journals is perhaps in identifying what they lack, rather than how they act.
There is an increasing body of research and gray literature that aim to provide rubric for identifying problematic journals, most famously the controversial, and now closed, Beall's List, and more recently a scoping review by Cobey et al .,[ 39 ] yet none have been able to provide decisive, noncontradictory statements around any single measure or process for assessing such journals. Identification of these journals often requires a combination of problems to be apparent, and the ability to recognize the details which signify these problems. The methods and details discussed in this paper will help to identify suitable journals with confidence and ensure that by meeting all criteria required for your paper, journals with poor practices that do not offer what you need will be weeded out, regardless of who the publisher of that journal is.
Cover letters are something of a controversial topic, with some journal editors ignoring them, but others paying close attention to all they receive. The number of submissions each editor must deal with may play a role in preference for reading cover letters or not but that does not mean you should ignore this step.
A good cover letter need only includes a few key features to effectively support your submission.
First, address the editor by name, but be sure you have the right name and the correct name of journal, especially if you are submitting to a second or subsequent choice journal. Author addressing the wrong editor and journal is a situation which occurs more often than you would expect and does not make a good impression.
If there are several coeditors, you could address the person you feel is the specialist on the topics of your paper. If you do not know this information, mention all by name, or simply address your letter to “Dear Editors.”
Next, the important pitch to the editor about the value of your article: Briefly describe the main theme of your paper, the relevance it has to the journal, and the contribution your paper makes to existing knowledge.
To support the description of your paper, you could check to see whether the journal has published papers on similar topics in the previous year (which you are likely to have done when researching your list). Does your paper fit with their publication trends? Will it help to continue this trend, or will it add something new that remains relevant? Make these statements in your letter and mention specific papers. It is a nice touch to imply that you are familiar with the content of the journal and helps to reinforce your claims that your paper is relevant and should be reviewed.
You may also include suggestion of three to six reviewers for process. These suggestions may not be used, but any work you can do to make the job of the editor handling the review process easier will be appreciated. These could be names of authors cited in your references, editorial board members, or other scholars you are aware of in the field. You should not suggest any colleagues, collaborators, close acquaintances, or other individuals who would have a conflict of interest in reviewing your paper.
You may also name individuals who should not review your paper. These could be close collaborators, competitors, or others you feel would not be able to give your paper a bias-free review.
Finally, formal declarations should be provided, stating your work is original, has not been simultaneously submitted to another journal, that all named authors give permission for the paper to be submitted, that you have no conflicts of interest in the findings and conclusions presented in the paper, and name any funding bodies which supported the work. You may also name any individuals who provide feedback or presubmission comments on your paper. If you have uploaded your paper to a preprint server, you should provide the reference.
This information should be no more than half a page but will efficiently convey to the editor why your paper is suitable for the journal and how it will be of interest to its readers.
Conflicts of interest.
There are no conflicts of interest.
A cover letter (sometimes referred to as a justification or letter to reviewers) is an excellent opportunity for you to promote your work to the editor and reviewers
Please note, these guidelines are relevant to all of our journals. Make sure that you check your chosen journal’s web pages for specific guidelines too.
This is a chance for you to explain the importance of the work submitted and why it is most suitable for the journal. Your cover letter will be sent to reviewers.*
Things to consider:
*NB: cover letters are not sent to reviewers for Chemical Science . Some journals may also have particular requirements to be included in the cover letter, please check the journal specific guidelines for further information.
← View all guidelines for submitting your article
← Explore all information and guidelines for authors
Advancing with advances- how to write a cover letter.
The role of Cover Letters
With insights from Professor Robert Baker, Trinity College Dublin
This week we are discussing the role of cover letters and the impact they have on your manuscript. Your cover letter is the first thing the handling Associate Editor and reviewers will read so it is important to provide a cover letter that explains the importance of your work.
Editorial prescreening (reject without peer review): Most journals (especially high profile / high impact) pre-screen manuscripts on the basis of scope, novelty, originality, and expected impact/relevance/significance of the work. The cover letter is the best opportunity to convince the editor to send your manuscript out for peer review. The cover letter should not be only a summary of the paper or copied over from the abstract/conclusions and should focus on what advance over literature has been made.
The cover letter should describe (in no more than 1 page) why your article is new and important, and how it fits into the journal.
Examples of ‘non-ideal’ cover letters:
Pay attention to detail… note recent submission “blunders” reported below:
“ Dear Editor of RSC Advances,
We would like to submit our manuscript titled “XXXXXXXXXXXXXXX” for consideration in Journal of XYZ .”
Dear Editor
We are hereby submitting the manuscript titled “XXX” to RSC Advances. This paper explains the first-time synthesis of XXXXXXXXXX using XXXXXXXXX method. In this work, XXXXXXXXXXXXX is calculated for the first time using XXXXXXXX theory and the value obtained is XXXXXXXXXX. The size of XXXXXXX from XXXXXXXXXX analysis is XXXnm. The material exhibits XXXXXXXXXXX. The imaging experiments showed XXXXXXXXXXXX. This work is original and has not been submitted elsewhere. Please do contact us in case you need any other information.
The authors
Please find herewith enclosed a manuscript, entitled “XXXXXXXXXX” to be considered for the publication in RSC Advances. The above entitled manuscript is an original work and is not under consideration for publication elsewhere. All the authors are aware of the submission and agree for its publication. Suitability for publication in this journal may be justified as follows:
Our group has been dedicated to synthesizing XXXXXXXXXX for more than 25 years. We have published 150 scientific articles in Journal X, Journal Y, Journal Z etc. Our strong expertise underpins this manuscript.
Thanking You,
The Authors
Dear Editor,
We wish to submit an original research article entitled “XXXXXXXXXXX” for consideration by the journal of RSC Advances. We believe this manuscript is appropriate for publication in the journal because it covers the innovative strategies of XXXXXXXX in XXX, YYY, and ZZZ COVID-19. COVID-19 has become the worst pandemic disease of the current millennium, and XXXXXXXXX is a promising strategy that addresses this crisis. This article reviews the role of XXXX in three categories: (1) XXX, (2) YYY, and (3) ZZZ. Moreover, it intends to be a comprehensive and valuable review by covering notable and vital applications of XXX strategies for improving health and environmental sanitation. We also confirm that this work is original and has not been published elsewhere, nor is it currently under consideration for publication elsewhere.
An example of a ‘good’ cover letter:
Dear Editor, 02/06/2022
Insights into the solution structure of the hydrated uranyl ion from neutron scattering and EXAFS experiments
Samuel J. Edwards, Daniel T. Bowron, * and Robert J. Baker*
Recent events in Russia and Ukraine have forced politicians to confront the issues of energy security, which also lie at the heart of sustainable energy production. Nuclear power could supply energy during a national or international switch from fossil fuels to renewables whilst retaining the advantages of power generation not being so impacted by geopolitical forces, it has a problem with waste. Current thinking is to dispose of legacy, current and future waste in a geological repository for hundreds of thousands of years. How these radiotoxic, heterogeneous mixtures interact with the environment is therefore an important consideration but there are significant knowledge gaps in even the basic chemistry of the actinides. As water will be an inescapable part of the environment, the aqueous chemistry becomes very important to understand, but even simple questions like what the coordination number in solution has not been answered. Given that many countries are advanced in their disposal planning (e.g. Forsmark in Sweden and Onkalo in Finland), it becomes even more critical to understand these issues and to add evidence to back up safety cases for repositories.
In this contribution we report on the use of neutron diffraction in solution to give insight into the aqueous structure of the uranyl ion. Solution studies are generally conducted using EXAFS, but whilst bond lengths are consistent, EXAFS struggles to give reliable coordination numbers, due in part to the inherent assumptions made by this technique. We reasoned that by using a probe excellently suited for the light elements, namely neutron diffraction, then a clearer picture would emerge. The neutron data can be combined with the previously published EXAFS data to produce a model that covers both bulk and local diffraction that gives a coherent solution structure based on bond metrics, coordination numbers and stability constants. We also conclusively show that the -yl oxygen is not involved in hydrogen bonding to bulk water, something that has been inferred from solid state structures and vibrational spectroscopy by many authors, but not irrefutably shown in solution. It is worth noting that the stability constants are readily extracted from our data, and this is of much importance as it is difficult to measure these very small thermodynamic properties by more conventional means.
Putting our work into a broader context, this is the first example where neutron diffraction has been used on any actinide and, given the importance of aqueous chemistry in migration behaviour and selective Ln/An extractions, we believe that our manuscript has sufficient novelty, impact and applicability to a broad area in actinide coordination and environmental chemistry to be considered for publication in Chemical Communications.
All authors have contributed to this work and have agreed on the submitted version.
Yours sincerely,
To summarize, our top tips for a good cover letter include:
We hope that you find these insights from useful while writing your next paper!
Check out other publishing tips and tricks from our academic Associate Editors here.
RSC Advances looks forward to advancing the chemical sciences with you!
Advancing with Advances - Publish and not Perish -->
A little something about you, the author. Nothing lengthy, just an overview.
It may seem obvious, but a journal editor's first serious impression of a submitted manuscript lies not only with the article title but also, rather simply, with the cover letter . The cover letter is your first "formal" interaction with a journal, and it embodies a request, so to speak, to consider your article for publication. But it also provides you with an excellent opportunity to present the significance of your scientific contribution.
I've worked as an editor for primary research and review manuscripts alike, and despite their many similarities, there are distinctions to writing the cover letter for each. Here are some helpful tips for writing a suitable cover letter for Cell Press scientific journals.
1. Let's start with content. We look for letters that start by succinctly explaining what was previously known in a given field and then state the authors' motivation for wishing to publish. Following that, the conceptual advance , timeliness, and novelty should be immediately conveyed. What sets apart this scientific contribution? What is the significance of the work, and where does the article lead us? Will this research be of interest to a broad readership?
2. Get to the point. We want a concise letter that quickly gets to the main point and the take-home message; this sets the stage for your manuscript. Succinctly explain the topic of discussion, and quickly convey the key conclusions. Do not submit a long dissertation. Generally, one page suffices and is preferred.
3. Do not rehash the abstract of the paper. Copying and pasting the abstract into your cover letter verbatim is a big no-no. Instead, we seek a synthesis of the key points—possibly, and depending on style, the summary might resemble a brief story pitch in an elevator! But importantly, you need to venture beyond the summary: write a sentence that takes you further than the obvious conclusions. How does the content move the field forward? Are the implications far-reaching?
4. Get excited! Authors' excitement about their scientific contributions can undoubtedly inspire the editor who's reading the cover letter. Overall, the sentiment of "you're gonna love reading this paper!" should seep through—make that happen!
5. Include a wish list of reviewers. Relevant information on potential reviewers (including their field of expertise) can be included and is definitely a plus, as it can be quite helpful to the editor. By contrast, please don't provide a long list of excluded reviewers (three maximum), and most certainly do not suggest excluding authors from entire continents on the map! Also, save the editor some time by specifying which author should be the lead contact , and indicate their affiliation.
6. Keep it simple ... and humble. In terms of style, consider sincerity and simplicity . The letter should be humble and forthcoming; don't be ostentatious or florid. Claims of priority, if not fully supported, tend to be a turnoff. In addition, statements indicating that the article or related findings have been presented at X number of conferences and are "tremendously" well received by the scientific community—or otherwise—do not add much to the cover letter. They might instead suggest right off the bat that a lot of cooing and convincing of the journal editor will be required. So let the "science" speak for itself. Also, a statement declaring that the article is original and isn't being considered elsewhere can only add to your cause!
7. Proofread your letter by checking the spelling, grammar, and syntax. A well-written letter indicates that you take your submission seriously and that you are an author who pays attention to detail.
8. Check every detail. Avoid mistakes such as directing the cover letter to the editor(s) of a different journal, or to a different journal altogether. This might suggest that you've submitted your article elsewhere, that it might have been poorly received, and perhaps that the Cell Press journal you're submitting to isn't your first choice. It could also suggest that you don't pay sufficient attention to detail. Sadly, these sorts of errors continue to surprise me and happen more often than I would like.
There are subtle differences in writing a cover letter for a primary research journal versus a reviews journal, such as the Trends journals at Cell Press.
Many different article formats exist within both the primary research journals and the Trends journals. Make sure it's very clear which type of format you're submitting. As the Editor of Trends in Molecular Medicine , I find that this detail is not always specified by the author(s) in the cover letter. Knowing what type of manuscript you are submitting can help you fully nail down the cover letter in terms of the intent, scope, and take-home message of the article. It also recapitulates your prior agreement with the editor regarding article format: is it a review or an opinion piece?
Along these lines, the content of your cover letter will differ for a review or opinion piece as opposed to an original research contribution. For both, the timeliness and novelty need to strongly come across. However, for a research article, the specific advance relative to previous experimental findings needs to be clearly indicated. For a Trends article, the synthesis and conceptual advance should be particularly stated in terms of what is new and has been trending in the field for the last one to five years. For an opinion piece, take a strong and novel stance on a hypothesis or idea. Projecting into the future, beyond the main take-home message of the paper, is also a strong consideration for Trends articles.
I recommend that you familiarize yourself with the journal that you are submitting to—browse through the journal website and do your homework on author guidelines and the scope of the journal prior to submission! In the case of Trends journals, know who the editor is. Each Trends journal is run by a single editor, so beginning your cover letter with "Dear Madam" when the editor is male, or "Dear Sir" when the editor is female, may not create a favorable impression. While such mistakes are usually overruled by the content and quality of the science, it certainly helps to have your cover letter completely in order!
Keep on writing—we love hearing from you and receiving your submissions! For more tips on writing cover letters for scientific manuscripts, check out this page . Also read more from Cell Press Editor in Chief Emilie Marcus on when—and when not—to submit your paper .
Posted by Catarina Sacristán Catarina is the Editor of Trends in Molecular Medicine . She received her PhD in immunology from Tufts University, followed by postdoctoral research in Mexico and at NYU. She also did a stint in cardiovascular research at a biomedical engineering firm. She enjoys thinking about immunology, genetics, signaling, imaging, virology, metabolism, neuroscience, cancer, therapeutics, and more. She came to Cell Press from The Journal of Experimental Medicine . A movie buff, she also loves to read, write, ski, horseback ride. and dance.
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The main purpose of your response to reviewers is to tell the editors how you have revised your manuscript since your initial submission. You should address each suggested revision made by the reviewers and explain how you have chosen to respond. The document should be formatted in such a way that the editors can easily track changes made to your manuscript. It should be organized by reviewer (e.g., Reviewer 1, Reviewer 2) and address the reviews point-by-point. Comments and responses should be clearly distinguishable.
1.Your manuscript contains grammatical errors. For example, on page 3, you used “their” when you should have used “there.”
We have thoroughly proofread the manuscript and corrected all grammatical errors.
2. The second paragraph of your introduction needs more details about findings by Owl and colleagues (2017). Be sure to explain their operational definition of “school spirit.”
We agree with Reviewer 1’s assessment of this paragraph and have decided to expand upon it. We have provided a more detailed summary of Owl and colleagues’ findings, including the operational definition they used for “school spirit” for their study.
1. On pages 1 and 6, you did not include the year of publication in an in-text citation.
We have included years of publication as they correspond to the sources listed on the references page.
2. Two of the sources in your references lack a hanging indentation.
This error has been corrected; all sources are correctly formatted with hanging indentations.
Unless otherwise specified in the email your received from the editors, you may choose whether or not to make any suggested changes. However, even if you do not change something that has been suggested, you must still address the suggestion in your response, and you must provide a compelling argument for your decision.
1. “Theatre” should be spelled “theater” because “theatre” is not the standard American English spelling. This is a repeating occurrence.
While Reviewer 1 is correct that most Americans do spell the word “theater,” scholars in my field would accept the use of “theatre” in the context in which I use it in this manuscript. Thus, I have chosen not to change this spelling.
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Advice for tackling one of the toughest parts of the job-hunting process.
Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.
No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?
A persuasive cover letter for journal article submission is a tool that, if used wisely, can convince journal editors to review a research paper. It's a crucial part of the manuscript submission package that outlines the importance of your research to the editors. If the benefits of a paper aren't clear to the editors from the content alone, a cover letter is an excellent opportunity to prove your research is worth reviewing.
In this article, we cover everything you should know when writing a cover letter for journal article submission .
Online submissions are prevalent when it comes to submitting articles nowadays. Cover letters are an additional means that should be viewed as an opportunity to convey essential information about the manuscript to the journal editors. It's what helps authors "sell" their work. Authors can use the cover letter to explain how the research interests the journal's audience as well.
A cover letter is important to the editors for several reasons.
Cover letters include short summaries of the manuscript and highlight its findings. It may so happen that the initial editor that screens the manuscript isn't the person from your field, and they may have a hard time determining the overall importance of the research. Yet, they are the ones who decide if the paper warrants peer review . In these instances, cover letters are important because they summarize how the study contributes to the journal and that particular specialism, so the editor can clearly see the aim and scope.
As crucial as a cover letter is, it's well worth spending time to write a persuasive and coherent letter. This part should be taken as seriously as the rest of the manuscript submission package.
A journal you are submitting your manuscript to may have its own set of instructions to follow along. Maybe your target journal requires authors to include potential reviewers, disclosures, or ethical practice statements. Forgetting to include the mandatory elements can have editors automatically reject an application, even if the research is of the best quality.
Publishers' main expectations are for the manuscript to follow the standard practices such as ethical standards for human-involving research, ethics approval from ethics committees, adhering to the authorship criteria, etc.
Authors that don't follow the rules or forget to include important information can be seen as careless and not detail-oriented, putting the quality of their whole research in question. This is certainly not a good first impression.
Before you start writing a cover letter, always check for journal-specific instructions for authors (IFA) on your journal's website. Sometimes, a journal doesn't require a cover letter, or it's an optional file. However, even though some journals may list it as optional, it's a good idea to submit a cover letter whenever you can.
Here’s what your cover letter should include:
Always add your full contact details, including your name, physical address, email address, and telephone number.
Check the journal website for information about the editor-in-chief. If you can find their name on the website, you want to place it in the upper left-hand of the cover letter page. Address them by name or with "Dear editor" in case no name is featured. Don't, however, address the editor with "Dear sir," as there's a high chance the editor may be a woman.
Be clear in stating the purpose of the letter ("I'm submitting a manuscript entitled [Name of the article] …") as well as the names of the authors and the type of the paper (research, review, case study, etc.)
Use terminology as the journal does. Check whether they refer to research papers as "Regular articles," or "Original submissions," or "Full papers," and refer to your manuscript as such.
Mention the aim and scope of your article right at the start. The editors need to know whether your work is relevant and how the audience in your area of specialism can benefit from it.
As you do that, let the editor know how you approach the problem in your research. This part should be focused and short, and all statements should align with the journal's readership. If your target journal publishes in a wide range of fields, try to explain how your article can impact multiple areas.
It's important not to repeat the sentences from the abstract, as this is the next file the editor will read. The summary should be short and prove how the research fits the journal's focus and what its implications are to the readers.
Make sure not to flatter the journal too much, and say, "We believe our findings will be of interest to your journal's readers" instead of "your prestigious journal's readers."
Mention if your research is related to some of your previously published work or to another paper published by another author in their journal.
Most journals have required statements that should be placed after you explain the methods and results of your findings. At this point, you want to make sure you reviewed the journal's guidelines for the information you need to provide.
Some journals may require you to state your previous relationship with the journal or whether your work is under consideration by another journal, in which case they will not accept your work. Common phrases in this section include “no conflict of interest” declaration, authorship, suggested reviewers, concurrent submissions, and requests to exclude specific reviewers.
In the end, you want to thank the editor-in-chief for taking the time to consider your manuscript. Remain collegial in the tone and make sure to leave the best impression as they move on to evaluating your manuscript. Don't use statements that give instructions to the editor such as "We look forward to you reviewing our manuscript" and similar. Finish the letter with "Sincerely," followed by your name.
The cover letter is an important asset in the manuscript submission package. It lets the editors realize the importance of your work and how the findings can benefit the journal's readership. Having a well-formatted and well-structured cover letter brings you a step closer to having your manuscript accepted.
So, if you want to get your manuscript accepted, you should take some time and write a strong cover letter. AKJournals has a language editing service that provides support to authors with their submission process. Our text editing service partner offers a range of text improving and translation services to make sure your cover letter and the rest of the manuscript submission package are suitable for the application.
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Anthony Newman
Lora Heisler
Submitting your manuscript without a cover letter or an incomplete one can impact the outcome of your submission. Strong cover letters efficiently introduce your work to the editor, but also communicates why your paper is of interest to the journal audience and contributory to overall science.
In this Researcher Academy module, experts Anthony Newman and Lora Heisler give you important insights about writing strong and persuasive cover letters. This webinar will give an exhaustive check list on writing an effective cover letter which brings attention to your paper and helps it get published.
You will come away with the knowledge of what cover letters are, how they support your manuscript and how you can write an airtight cover letter, covering your research scope, objectives and goals.
Senior Publisher, Life Sciences, Elsevier
Anthony Newman is a Senior Publisher with Elsevier and is based in Amsterdam. Each year he presents numerous Author Workshops and other similar trainings worldwide. He is currently responsible for fifteen biochemistry and laboratory medicine journals, he joined Elsevier over thirty years ago and has been Publisher for more than twenty of those years. Before then he was the marketing communications manager for the biochemistry journals of Elsevier. By training he is a polymer chemist and was active in the surface coating industry before leaving London and moving to Amsterdam in 1987 to join Elsevier.
Chair in Human Nutrition, The Rowett Institute, The Institute of Medical Sciences, University of Aberdeen.
Lora Heisler, Ph.D. is Chair in Human Nutrition at the Rowett Institute, University of Aberdeen, Scotland, where she is Head of the Obesity and Food Choice research theme. Professor Heisler has enjoyed being an active member of various journal editorial boards for more than a decade. She was appointed as Deputy Editor of Elsevier’s journal Molecular Metabolism in 2018. Professor Heisler received her B.A. from Boston University, M.Sc. from London School of Economics and Political Sciences and Ph.D. from Tufts University. She undertook postdoctoral fellowships at the University of California at San Francisco and Beth Israel Deaconess/Harvard Medical School. Professor Heisler began her independent research group at Harvard Medical School and then relocated to the University of Cambridge in the UK. Her active research group moved to the Rowett Institute, University of Aberdeen in 2013 where they investigate the neurobiology of obesity and type 2 diabetes.
What should be included in a cover letter?
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Home » Blog » Mastering the Effective Cover Letter for Journal Submission: A Comprehensive Guide
When it comes to submitting your scientific manuscript to a journal, think of your cover letter as your first handshake with the editor. It’s not just a courtesy; it’s an integral part of the submission process. An effective cover letter is your chance to make a strong first impression, to say, “Hey, I’ve got something valuable and exciting to share with your readers.” But it’s more than just a greeting; it’s a strategic tool to advocate for your manuscript.
A well-crafted and effective cover letter does several things. First, it introduces your work to the editor and provides a succinct overview of your study and its significance. It’s your opportunity to explain why your research fits perfectly within the scope of their journal, potentially solving a puzzle or advancing the field in a way that their readership will find compelling.
Moreover, this cover letter sets the stage for your manuscript, highlighting its strengths without overselling them. It addresses any potential concerns an editor might have, such as the study’s uniqueness or ethical considerations, head-on. By doing so, you’re not only showing transparency but also building trust with the journal’s editorial team.
But let’s not forget, the cover letter also serves as a platform to showcase your professionalism and attention to detail. A well-written, error-free letter reflects your commitment to quality, suggesting that the same level of care has been applied to your research and manuscript.
In essence, the cover letter for your journal submission is your advocate, concierge, and first ambassador all rolled into one. It champions your manuscript, ensuring it gets the consideration and review it deserves. So, mastering the effective cover letter is not just about following a format—it’s about understanding its role in your publication journey and leveraging it to set your research apart.
Crafting an effective cover letter for your journal submission is akin to mapping out a well-planned journey for your manuscript. It requires a clear structure, compelling content, and a strategic approach to guide the editor through your submission. Here’s what every winning cover letter should include:
Start with the basics: Mention the title of your manuscript and the journal you’re submitting to. Introduce your study briefly, emphasizing its relevance and why you believe it’s a good fit for the journal.
This is where you shine a spotlight on the importance of your research. What gap does it fill? How does it advance the field? Make it clear why your work matters and should be read by the journal’s audience.
Demonstrate your familiarity with the journal by explaining how your manuscript aligns with its aims and scope. This shows respect for the editor’s work and positions your study as a valuable addition to their publication.
Highlight the main findings of your research and its theoretical or practical contributions to the field. Be succinct but persuasive, providing just enough detail to intrigue the editor and underscore the novelty and relevance of your work.
If there are unique circumstances or potential concerns with your submission (e.g., closely related publications, multi-part studies), address them upfront. Honesty and transparency can preempt misunderstandings and demonstrate your integrity as a researcher.
Wrap up your cover letter by reiterating your enthusiasm for the opportunity to publish in the journal and thanking the editor for considering your work. A courteous and professional closing leaves a positive, lasting impression.
Don’t forget to include your contact information, making it easy for the journal’s editorial team to reach you with questions or updates regarding your submission.
Remember, the goal of your effective cover letter is not to regurgitate the details of your manuscript but to complement it by highlighting its significance, novelty, and fit for the journal. Think of it as the opening argument in your case for publication, laying a solid foundation for the detailed evidence presented in your manuscript.
The opening lines of your effective cover letter for journal submission are where you set the tone and engage the editor. It’s more than just stating the title of your manuscript and your intent to submit; it’s about making a connection. Here’s how to personalize your introduction effectively:
Making a strong first impression with your introduction is crucial. It’s your chance to engage the editor from the get-go, setting the stage for the rest of your cover letter and, ultimately, your manuscript. By personalizing your introduction, you not only demonstrate respect for the journal and its editorial team but also start building a rapport that can positively influence the submission process.
In the heart of your cover letter lies the core of your manuscript: the significance of your research. This section is your opportunity to articulate the value and impact of your work. Here’s how you can effectively convey the importance of your study:
Begin by setting the scene. What is the current state of research in your field, and where does your work fit in? Identify the gap or challenge your study addresses, and explain how your research moves the needle. This demonstrates not only the relevance of your work but also its potential to make a meaningful contribution.
What makes your research stand out? Here, you can highlight the innovative aspects of your study, whether it’s a new methodology, findings that challenge existing theories, or the application of research in a novel context. Be clear about how your work advances knowledge in your field and the specific contributions it makes.
Beyond the academic sphere, what are the practical implications of your research? Whether it’s influencing policy, contributing to technological advancements, or addressing societal challenges, showcasing the broader impact of your work can significantly enhance its appeal to the journal.
Use language that conveys the excitement and significance of your research without delving into technical jargon. The goal is to make the editor understand and appreciate the value of your work, even if they’re not a specialist in your specific field.
Outlining the significance of your research is about painting a picture of a landscape enhanced by your study. It’s about showing where your research fits in the broader context and how it contributes to advancing knowledge and practice in your field. By doing so, you’re not just submitting a manuscript; you’re offering a new lens through which to view and understand an aspect of your discipline.
Ensuring your manuscript aligns with the journal’s scope is pivotal for its acceptance. This alignment signals to the editors and reviewers that your research is not only relevant but also contributes meaningfully to the journal’s mission. Here’s how to articulate this alignment in your cover letter:
Before you even pen that cover letter, dive deep into the journal’s website. Understand its aims, scope, and the audience it serves. This isn’t just about ensuring your research fits; it’s about tailoring your message to resonate with the journal’s editorial priorities.
Explicitly state how your research fits within the scope of the journal. This could mean highlighting the specific aspect of your study that addresses a gap the journal is keen on filling, or how your findings contribute to a particular theme or debate featured in the journal. Make these connections as clear as possible.
Incorporate keywords and phrases from the journal’s aims and scope into your cover letter. This does not mean keyword stuffing, but rather naturally integrating terms that resonate with the journal’s focus. This linguistic alignment can subtly signal that your research is a good fit.
Explain why your research matters to the journal’s readers. What will they learn or gain from your study? How does it advance the conversation in the field? This shows you understand the journal’s audience and have considered how your work adds value to their professional or academic pursuits.
If applicable, mention any articles previously published in the journal that relate to your work. This can demonstrate your engagement with the journal’s content and how your research builds upon or diverges from these discussions.
Aligning your study with the journal’s scope is not just a bureaucratic step; it’s a strategic move that shows respect for the journal’s mission and an understanding of its place in the academic community. By clearly articulating this alignment in your cover letter, you significantly increase the chances of your manuscript being viewed favorably by the editorial team.
Your cover letter should succinctly highlight the key findings of your research, showcasing the core achievements and their implications. This section is where you get to brag a bit about what your study has uncovered. Here’s how to do it effectively:
Begin by summarizing your main results in a few sentences. Focus on the outcomes that are most relevant and impactful to your field. Avoid getting bogged down in the details; instead, aim for clarity and brevity, giving the editor a clear snapshot of your findings.
After presenting your results, delve into their implications. How do they advance the field? Do they challenge existing theories or practices? Make sure to articulate the significance of your findings in a way that resonates with the broader academic community and aligns with the journal’s focus.
If your research introduces new methods, concepts, or insights, highlight these as key findings. Emphasizing the novelty of your work can help differentiate it from other submissions and pique the editor’s interest.
While it’s important to be precise, also ensure your description is accessible to those who might not be specialists in your specific area of research. Avoid jargon and technical terms when possible, or briefly explain them if they’re necessary to convey your findings.
Highlighting your manuscript’s key findings in the effective cover letter is crucial. It gives the editor a compelling reason to consider your manuscript for publication. By effectively summarizing and emphasizing the importance of your results, you can make a strong case for why your research deserves attention.
Preemptively addressing potential concerns in your effective cover letter can significantly influence the editorial process in your favor. It demonstrates foresight, thoroughness, and a commitment to transparency. Here’s how to approach this effectively:
Think about the potential weaknesses or questions reviewers might have about your study. These could relate to your methodology, the robustness of your data, or the generalizability of your findings. By anticipating these concerns, you can address them before they even arise.
If your research involved unconventional methodologies or controversial choices, provide a brief explanation in your cover letter. Explain why you chose this path and how it strengthens your study. This preemptive clarification can mitigate concerns and highlight your innovative approach.
No study is without its limitations, and acknowledging these upfront can be a strength. Briefly mention any significant limitations and, if possible, how you’ve mitigated them. This honesty builds trust and demonstrates a rigorous scientific approach.
If there’s a chance your manuscript might be seen as too similar to existing research, clarify what sets your work apart. Highlight the novel aspects of your study, whether it’s in your approach, the data you’ve uncovered, or the implications of your findings.
Addressing potential concerns upfront doesn’t mean your manuscript is flawed; rather, it shows that you’re engaged in a thoughtful, critical examination of your work. This approach can not only alleviate potential objections but also position your manuscript as a strong candidate for publication by showcasing your commitment to a rigorous scientific discourse.
Navigating the nuances of cover letter etiquette can make a significant difference in how your submission is received. Here are some key do’s and don’ts to ensure your cover letter reflects the best professional standards:
Adhering to these do’s and don’ts will not only help you craft a more effective cover letter but also demonstrate your professionalism and respect for the editorial process. Remember, the cover letter is an integral part of your submission package, and getting it right can significantly influence the first impression you make on the journal’s editorial team.
The conclusion of your cover letter is your final opportunity to make an impression on the editor and reinforce the significance of your submission. Here’s how to craft a conclusion that resonates:
Briefly restate why your manuscript is a good fit for the journal and its significance to the field. This is your chance to leave the editor with a strong sense of the value of your work and its potential impact.
Convey your enthusiasm for the possibility of publishing in the journal. Let the editor know you’re looking forward to the opportunity to contribute to their publication and the broader academic conversation. Additionally, affirm your willingness to revise your manuscript according to the feedback from the review process, demonstrating your commitment to excellence and collaboration.
Always end with a note of thanks for considering your submission. Acknowledging the editor’s time and effort shows respect and professionalism.
Make sure the editor knows how to reach you. Include your email address and phone number, even if it’s already provided elsewhere in your submission package.
A well-crafted conclusion can strengthen your cover letter, leaving a lasting positive impression on the editor. It encapsulates the essence of your submission, underscores your professionalism, and sets the stage for a constructive editorial relationship.
A well-crafted cover letter can be a key factor in getting your manuscript noticed, but certain missteps can undermine its effectiveness. Here are some common pitfalls to avoid:
One of the quickest ways to make a poor impression is to ignore the journal’s submission guidelines. These may include specific requirements for cover letters. Always tailor your cover letter to meet these guidelines precisely.
Generic cover letters that could apply to any journal not only miss the opportunity to highlight the fit between your manuscript and the journal but also suggest a lack of genuine interest. Be specific about why your work is right for this journal.
Your cover letter should succinctly summarize the main findings and contributions of your study. Failing to do so can leave the editor unclear about the significance of your work.
If there are obvious potential concerns with your manuscript (such as a small sample size or the preliminary nature of the results), failing to address these upfront can be a missed opportunity to frame these issues in the best light.
While it’s important to highlight the significance of your work, avoid overselling your findings or their implications. This can raise red flags for editors and reviewers.
A cover letter riddled with typos, grammatical errors, or formatting issues can undermine your manuscript’s credibility from the outset. Proofread carefully and consider having a colleague review it as well.
The tone of your effective cover letter should be professional yet accessible. Avoid overly technical language that might obscure the significance of your work to the journal editor.
By steering clear of these pitfalls, you can enhance the effectiveness of your cover letter, making a strong case for the publication of your manuscript.
Creating a cover letter that withstands the scrutiny of journal editors and reviewers requires insight and finesse. Here are expert tips to fortify your cover letter against potential revisions:
Customize your effective cover letter for each journal submission. Demonstrate your understanding of the journal’s audience, scope, and priorities. This personal touch can significantly increase your manuscript’s chances of being considered.
Clarity and conciseness are your allies. Avoid unnecessary jargon and lengthy explanations. Your goal is to communicate the essence and significance of your research succinctly.
Maintain a positive and confident tone throughout your cover letter. Focus on the strengths and contributions of your research, while being honest about its limitations.
Make sure to clearly articulate what is new and important about your research. This can be a key factor in catching the editor’s interest.
If your research involves sensitive subjects or potential ethical concerns, briefly outline how these were addressed. Demonstrating ethical rigor can preempt questions and concerns.
If there are aspects of your study that might raise questions (such as preliminary findings or a small sample size), address these proactively. Explain why these do not detract from the validity and relevance of your research.
Indicate your willingness to provide further details or clarification if needed. This shows your commitment to engaging with the review process constructively.
Convey your openness to reviewing and revising your manuscript based on the journal’s feedback. This flexibility can be favorable in the editorial decision-making process.
Crafting a cover letter with these expert tips in mind can set your submission apart, demonstrating not only the value of your research but also your professionalism as a researcher.
Before hitting the “submit” button, run through this final checklist to make sure your cover letter is polished and poised for success:
2. clarity and brevity : is your cover letter concise, clear, and to the point ensure it’s no longer than one page., 3. key findings highlighted : have you clearly highlighted the key findings and significance of your research make sure these stand out., 4. journal fit : have you articulated why your manuscript is a good fit for the journal’s scope and audience this alignment is crucial., 5. novelty and contribution : does your cover letter emphasize the novelty and contributions of your study make sure the unique aspects of your work are front and center., 6. anticipation of concerns : have you addressed any potential concerns or questions about your manuscript preemptive explanations can ease the review process., 7. ethical considerations : if applicable, have you outlined how ethical concerns were addressed in your study, 8. revision willingness : have you expressed your willingness to review and revise based on feedback this shows a collaborative spirit., 9. proofreading : is your cover letter free from typos and grammatical errors a well-proofed letter reflects your professionalism., 10. contact information : have you included your contact information, making it easy for the editor to reach you.
This checklist ensures that your cover letter not only presents your manuscript in the best possible light but also demonstrates your professionalism and readiness for the publication process.
With your cover letter refined and ready, you’re set to make a strong submission. Remember, the cover letter is your first impression on the journal’s editorial team—make it count!
When it comes to scientific manuscript editing and preparing for journal submission, the importance of a polished, professional cover letter cannot be overstated. It’s the first impression you make on the journal’s editorial team, a succinct pitch that highlights the significance and fit of your research. That’s where San Francisco Edit steps in, offering unparalleled expertise in crafting cover letters that open doors.
Our team understands the nuances of academic publishing across science, academia, research, and publishing sectors. We’re adept at articulating the importance of your work, aligning it with the journal’s scope, and presenting it in a way that’s both compelling and concise. Our editors are not just language experts; they have a deep understanding of the scientific process and what journal editors are looking for.
Choosing San Francisco Edit means entrusting your cover letter to specialists who can significantly increase the likelihood of your manuscript being accepted. We provide personalized advice, ensuring your letter is tailored to each specific journal, highlighting your research’s novelty and its potential contribution to the field. Our service is designed to navigate the complexities of journal submission, making the process smoother and more successful.
With San Francisco Edit, you’re not just getting an editing service; you’re gaining a partner in your publication journey. Our commitment to excellence and our detailed understanding of the academic landscape make us the best option for researchers seeking to make an impact with their work.
Contact us today to ensure your cover letter—and your manuscript—stands out in the crowded world of academic publishing.
What makes a cover letter for journal submission stand out.
A standout cover letter is concise, personalized, clearly articulates the manuscript’s significance and novelty, and demonstrates a good fit with the journal’s scope.
Your cover letter should be no longer than one page, succinctly covering all the key points without overloading the editor with unnecessary details.
Absolutely. A well-crafted cover letter can catch an editor’s attention, making them more inclined to consider your manuscript favorably.
Yes, addressing potential concerns upfront can demonstrate your thoroughness and mitigate any reservations the editor might have.
San Francisco Edit thoroughly researches each journal’s aims and scope, tailoring your cover letter to highlight how your manuscript aligns with the journal’s interests and contributes to the field.
Investing in professional editing for your cover letter can significantly enhance your manuscript’s chance of acceptance, making it a wise decision for serious researchers.
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Importance of a cover letter.
Despite the prevalence of online submission systems for articles, the cover letter provides an additional means to tell the journal and its editors why they should consider your article . This is particularly important because the initial editor screening your paper, who is deciding if it warrants peer review, may not necessarily be an expert in your particular specialism. It is therefore essential that you provide a concise summary of what your research adds , and how it will contribute to the journal, in your cover letter. This is especially relevant to highly technical or niche papers.
A useful template from SPIE is provided below. This offers a good starting point for your cover letter and may help to guide you on the main criteria to follow:
[Your Name] [Your Affiliation] [Your Address]
Dear Dr. [Editor name],
I/We wish to submit a new manuscript entitled “[title of article]” for consideration by the [journal name].
I/We confirm that this work is original and has not been published elsewhere nor is it currently under consideration for publication elsewhere.
In this paper, I/we report on _______. This is significant because __________. The paper should be of interest to readers in the areas of __________.
[Please explain in your own words the significance and novelty of the work, the problem that is being addressed, and why the manuscript belongs in this journal. Do not simply insert your abstract into your cover letter! Briefly describe the research you are reporting in your paper, why it is important, and why you think the readership of the journal would be interested in it.]
Please address all correspondence concerning this manuscript to me at [email address].
Thank you for your consideration of this manuscript.
[Your name]
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An off-shoot of duke university's faculty write program.
Here are some insights about cover letters by Dr. Paul Woods, an editor with the journal Nature Astronomy (with emphasis added, read the full interview here ).
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Writing a compelling cover letter is crucial for landing that internship or job opportunity you hope for! This toolkit provides a guide to crafting a standout cover letter, tips, and frequently asked questions. Whether you’re applying for internships or full-time positions, this resource will help you create a cover letter that catches the eye of hiring managers and sets you apart from the competition.
Paragraph 1 and Greeting – An Engaging Opener ( Introduce Yourself )
Paragraph 2 & 3 – A Clear Pitch ( Sell Yourself )
Paragraph 4 and Closing – Finish Strong
In today’s job market, leveraging AI tools like ChatGPT can streamline the process of writing a personalized cover letter. Below are steps and tips from Austin Belcak’s The Dream Job System Podcast , which explains how to effectively use AI to craft a compelling cover letter.
This approach not only saves time but also ensures that your cover letter is tailored to the specific job, increasing your chances of standing out to hiring managers.
These resources provide additional guidance and examples to help you craft a cover letter that stands out. Feel free to explore them for more tips and inspiration. Good luck with your applications!
Your Career Center Team!
The pressure on Vice President Kamala Harris’ running mate to own up to having “lied” resulted in more than half of congressional veterans signing on to a scathing rebuke of “stolen valor.”
“You have violated the trust of our brothers and sisters in arms.”
Since Minnesota Gov. Tim Walz was tapped to join Harris on the Democratic Party ticket, the portrayal of his service record left many concerned. While campaign surrogates and corporate media ran cover for the White House hopeful, the governor’s own silence on the matter had lawmakers demanding a response.
Led by Florida Rep. Brian Mast, 50 congressional veterans signed off on a memo directed to Walz that asserted, “You have lied your way through a political career launched on the foundation of a title you did not earn and combat deployments you did not take part in.”
Signatories included 46 members of the House of Representatives along with Sens. Joni Ernst of Iowa, Roger Marshall of Kansas, Rick Scott of Florida, and Roget Wicker of Mississippi as former U.S. Navy SEAL and podcast host Shawn Ryan shared the message and remarked, “The thing about stolen valor and lying about your service is unfortunately for @Tim_Walz it always eventually gets exposed.”
The thing about stolen valor and lying about your service is unfortunately for @Tim_Walz it always eventually gets exposed. https://t.co/AaEvGMtDVr — Shawn Ryan (@ShawnRyan762) August 21, 2024
The memo specifically called out, “Repeatedly claiming to be a ‘Retired Command Sergeant Major’ when you did not complete the requirements was not honorable. Nor was it honorable to claim to carry weapons ‘in war’ when you had not served in war, and abandoning the men and women under your leadership just as they were getting ready to deploy was certainly not honorable either.”
“To be blunt, when you falsely claim military service that did not happen and abandon your post, you diminish the real sacrifices made by veterans who did serve in combat,” the veterans argued.
As had previously been reported, Walz retired from the Minnesota National Guard just prior to his battalion deploying to Iraq in 2005. Defenders of the Democrat politician argued that he wouldn’t have known about the deployment when he had filed his paperwork, but his former superior, retired Command Sgt. Maj. Doug Julin, laid out a timeline reaching back months to conclude Walz “went back on his word and abandoned his men” after asserting he was “going forward with the battalion.”
“In short, our grave concern stems from the fact that the office of the Vice President is one heartbeat away from becoming the Commander-In-Chief. You’ve already demonstrated your unwillingness to lead in time of war and a lack of honor through your blatant misrepresentations exploiting and co-opting the experiences of America’s combat veterans for personal gain,” said the lawmakers. “When America asked you to lead your troops into War, you turned your back on your troops. You have violated the trust of our brothers and sisters in arms. Their blood, sweat, and sacrifice are the only reason our nation is able to exist. Until you admit you lied to them, there is no way you can be trusted to serve as Vice President.”
Joining in spreading the message that asserted, “As veterans who have served our nation, we feel compelled to address your egregious misrepresentations and urge you to come clean to the American people,” fellow veteran and Republican nominee for vice president Ohio Sen. J.D. Vance, who’d previously blasted his rival as “ absolutely shameful ,” stated, “You won’t hear it in Tim Walz’s speech tonight, but he has a serious problem with the truth. Proud of these veterans for correcting the record.”
You won’t hear it in Tim Walz’s speech tonight, but he has a serious problem with the truth. Proud of these veterans for correcting the record. https://t.co/KuLOo0qq1S — JD Vance (@JDVance) August 21, 2024
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Aug. 16- 25 Service alert: CAMBUS routes 31 Red Route, 32 Blue Route, and 35 Interdorm will detour throughout Aug.16- 25 due to road closures. Riders should use the Transit app for real-time route information. See alert for details
Do you want to end the lease on an assigned vehicle.
It may be possible to end the lease of your assigned vehicle before the end of its life if we can transfer that vehicle to another customer. To discuss this opportunity, we need to hear from you ASAP. We have begun planning new vehicles orders for this fiscal year so we need to make any lease changes now before vehicles are ordered. If you wish to discuss your vehicle lease, please call Mike at 384-0564.
When you have finished filling out a Fleet Service Requisition form for a daily rental vehicle there is a button you can click that reads “Validate and Review.” Clicking on the “Validate and “Review” button before you submit to workflow allows you to review dates and times for accuracy and most importantly see the current status’ of drivers listed on the request so you know whether or not they are already approved to drive. Take a look at a short excerpt from our Kiosk Tutorial video that demonstrates the function.
This is the time of year that many new staff members, both student and full-time, are hired. If your new staff members may possibly drive a University vehicle make sure you get these new drivers registered in the University’s Driver’s License Review System. This system is located on Employee Self-Service in the Parking and Travel section, under the Parking and Transportation heading. If you do not have access to this system, your departmental HR person will. This is also a good time to review all of your drivers and make sure they are entered into this system as well.
Our website has lots of good information to get new staff familiar with all things University Vehicles. The Safety and Training section includes information about required driver training courses, a link to FAQs that cover all aspects of University vehicles, and tutorial videos for topics like fueling and submitting rental requests.
The official Illinois Tollway App has recently been updated to include a new Tollway Trip Planner. The new mapping feature helps drivers traveling on the Tollway system and toll roads in other states by showing all toll plazas, toll rates and payment options on the way to their destinations. By using the trip planner, drivers can map out the best routes and plan for tolls before they leave home. This app can help you determine if you might want to add an I-PASS transponder to a Fleet vehicle rental. The App also allows you to pay unpaid tolls, manage your I-PASS account and use the pay-by-plate service directly from your phone. If you are travelling in a Fleet car with a Fleet I-PASS transponder, we’ll take care of all of that for you. Check out the Illinois Tollway website that includes links to download the app.
For those customers who have vehicles that are permanently assigned, it is a good idea to occasionally check to see if everything that should be in the vehicle is there. Here is a list of things you should have in each of your assigned vehicles: ice scraper, yellow envelope with an information exchange form for accident reporting, the vehicle registration, a self-insurance letter from Risk Management (Iowa is a proof of insurance state), a roadside assistance card or letter, and a fuel credit card. If your vehicle is missing any of these items, please let us know and we can get you a replacement.
Next up for auction are two Dodge Grand Caravans: a 2018 with just over 67K miles and a 2019 with almost 80K miles. Also hitting GovDeals soon will be a red 2019 Grand Caravan with less that 70K miles. Check out the auction page on GovDeals .
Every new car sold in the US is required display a window sticker that includes the listing of certain official information about the car like make, model, trim, VIN, mechanical specs, pricing, etc.. The official name for this a “Monroney sticker” named after Almer Stillwell "Mike" Monroney, a United States Senator from Oklahoma who championed the Automobile Information Disclosure Act of 1958. The Act mandated the disclosure of information about the car on the grounds of consumer protection.
CONTACT METHOD | DETAILS |
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Manager | Mike Wilson |
Phone number | 319-384-0564 |
Hours | 7:00 a.m. - 6:00 p.m., Monday through Friday |
Shop hours | 8:00 a.m. - 4:30 p.m., Monday through Friday |
Shop phone | 319-335-5105 |
Fueling hours | 24 hours/7 days a week |
Website |
Watch CBS News
By Aimee Picchi
Edited By Anne Marie Lee
Updated on: August 19, 2024 / 9:51 AM EDT / CBS News
A new lawsuit is claiming hackers have gained access to the personal information of "billions of individuals," including their Social Security numbers, current and past addresses and the names of siblings and parents — personal data that could allow fraudsters to infiltrate financial accounts or take out loans in their names.
The allegation arose in a lawsuit filed earlier this month by Christopher Hofmann, a California resident who claims his identity theft protection service alerted him that his personal information had been leaked to the dark web by the "nationalpublicdata.com" breach. The lawsuit was earlier reported by Bloomberg Law.
The breach allegedly occurred around April 2024, with a hacker group called USDoD exfiltrating the unencrypted personal information of billions of individuals from a company called National Public Data (NPD), a background check company, according to the lawsuit. Earlier this month, a hacker leaked a version of the stolen NPD data for free on a hacking forum, tech site Bleeping Computer reported .
That hacker claimed the stolen files include 2.7 billion records, with each listing a person's full name, address, date of birth, Social Security number and phone number, Bleeping Computer said. While it's unclear how many people that includes, it's likely "that everyone with a Social Security number was impacted," said Cliff Steinhauer, director of information security and engagement at The National Cybersecurity Alliance, a nonprofit that promotes online safety.
"It's a reminder of the importance of protecting yourself, because clearly companies and the government aren't doing it for us," Steinhauer told CBS MoneyWatch.
In a statement posted to its website, NPD said the breach involved a "third-party bad actor that was trying to hack into data in late December 2023, with potential leaks of certain data in April 2024 and summer 2024."
The company added that it is working with law enforcement and government investigators. NPD said it "will try to notify you if there are further significant developments applicable to you."
Here's what to know about the alleged hack.
National Public Data is a data company based in Coral Springs, Florida, that provides background checks for employers, investigators and other businesses that want to check people's backgrounds. Its searches include criminal records, vital records, SSN traces and more information, its website says.
There are many similar companies that scrape public data to create files on consumers, which they then sell to other businesses, Steinhauer said.
"They are data brokers that collect and sell data about people, sometimes for background check purposes," he said. "It's because there's no national privacy law in the U.S. — there is no law against them collecting this data against our consent."
According to the new lawsuit, USDoD on April 8 posted a database called "National Public Data" on the dark web, claiming to have records for about 2.9 billion individuals. It was asking for a purchase price of $3.5 million, the lawsuit claims.
However, Bleeping Computer reported that the file was later leaked for free on a hacker forum, as noted above.
The number of people impacted by the breach is unclear. Although the lawsuit claims "billions of individuals" had their data stolen, the total population of the U.S. stands at about 330 million. The lawsuit also alleges that the data includes personal information of deceased individuals.
Bleeping Computer reports that the hacked data involves 2.7 billion records, with individuals having multiple records in the database. In other words, one individual could have separate records for each address where they've lived, which means the number of impacted people may be far lower than the lawsuit claims, the site noted.
The data may reach back at least three decades, according to law firm Schubert Jonckheer & Kolbe, which said on Monday it is investigating the breach.
It's unclear, although the lawsuit claims that NPD "has still not provided any notice or warning" to Hoffman or other people affected by the breach.
"In fact, upon information and belief, the vast majority of Class Members were unaware that their sensitive [personal information] had been compromised, and that they were, and continue to be, at significant risk of identity theft and various other forms of personal, social, and financial harm," the lawsuit claims.
Information security company McAfee reported that it hasn't found any filings with state attorneys general. Some states require companies that have experienced data breaches to file reports with their AG offices.
However, NPD posted an alert about the breach on its website, stating that it believes the information breached includes names, email addresses, phone numbers, Social Security numbers and mailing addresses.
There are tools available that will monitor what information about you is available on the dark web, noted Michael Blair, managing director of cybersecurity firm NukuDo. Commonly breached data includes your personal addresses, passwords and email, he added.
One such service is how Hofmann, who filed the lawsuit, found out that his information has been leaked as part of NPD breach.
"Make sure to use reputable companies to look that up," Blair said.
Security experts recommend that consumers put freezes on their credit files at the three big credit bureaus, Experian, Equifax and TransUnion. Freezing your credit is free, and will stop bad actors from taking out loans or opening credit cards in your name.
"The biggest thing is to freeze your credit report, so it can't be used to open new accounts in your name and commit other fraud in your name," Steinhauer said.
In its statement, NPD also urged people to put free fraud alerts on their accounts, which "tells creditors to contact you before they open any new accounts or change your existing accounts," it said. You'll have to contact just one of the three credit bureaus to create a fraud alert, and that agency will alert the others.
Steinhauer recommends consumers take several additional steps to protect their data and finances:
You can also get a tracking service that will alert you if your data appears on the dark web.
"You should assume you have been compromised and act accordingly," Steinhauer said.
Aimee Picchi is the associate managing editor for CBS MoneyWatch, where she covers business and personal finance. She previously worked at Bloomberg News and has written for national news outlets including USA Today and Consumer Reports.
To the editor: I am not a supporter of former President Trump. I am an independent-leading Democrat, but I believe Vice President Kamala Harris is Teflon. She will say anything you want to hear. (“ Harris shouldn’t talk to the press. That’s our fault ,” column, Aug. 15)
Yes, Harris is running on “vibes” and some very broad policy measures, but her mandate is not clear. Will she continue with President Biden’s foreign policy measures? Does she even have any real policies going ahead?
If the media were honest — and they were not in leading us into thinking Biden was still mentally agile — they would be emphasizing the truth: Harris was not nominated for this job by the people. She did not earn the right to be the Democratic candidate for president.
The nomination should have happened at the Democratic National Convention with numerous candidates participating. Instead of courting conflict, the Democrats chose someone who was safe, whose values fluctuate depending on the weather.
As a voter, I will have to be convinced that Harris deserves this job. Anita Chabria’s commentary pushes the same story several others are trying to sell us: that Harris is seasoned to be president. She is not, and we deserve better.
Isabel Margolin, Amherst, Mass.
To the editor: I was all set to give my opinion that Harris doesn’t need to sit down with the press. If you don’t know her and her policies by now, that’s on you.
And then I read the second half of Chabria’s column, about journalists being info-plumbers. Chabria is dead right here.
We need a good plumber to clean out the crap politicians spew. But, to continue the metaphor, journalists for the past nine years have been crappy at their jobs.
We need them to call out politicians (and I am thinking of one politician in particular here) to their face when they lie. Don’t let them walk all over you. Don’t fact check and whine about it afterward.
We need you to roll up your sleeves, get down in the muck and step up to your job.
Janet Dooley, Fawnskin, Calif.
To the editor: I’m no Trumper, but at least the orange man has press conferences and takes on the challenges of the campaign with interviews.
As we enter a probable war in the Middle East along with nuclear threats, shouldn’t we know more about where she stands on the likes of the Gaza Strip and Ukraine? You know, the issues, not just coconut jokes and TikTok takes?
It’s only months before an election in which the Democrats say they’re “saving democracy.” What’s up?
Andrew Liberman, Santa Monica
Aug. 18, 2024
Aug. 13, 2024
Aug. 21, 2024
Letters to the Editor
Aug. 20, 2024
IMAGES
COMMENTS
When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal's readers.
Getting the Basics Right. When writing a cover letter, it is crucial to address the editor by their correct and complete name¹. If there are multiple co-editors, you can address your letter to the right person, based on their specialization or designated responsibilities. If unsure, it is okay to go with a more general salutation, such as ...
Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata. Post. Post. Share. Annotate. Save. Print. Read more on Cover letters or related topics Job search and Early career.
Keep all text left justified. Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision. Double-check the editor's name. Call the journal to confirm if necessary.
Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included. If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
Keep your cover letter concise, ideally to a maximum of one page. Every sentence should serve a purpose, whether it's establishing the significance of your research, demonstrating its fit with the journal, or ensuring ethical compliance. Remember, a well-written cover letter can make a significant difference in how your manuscript is perceived.
3.1. First Cover Letter (Submit Letter) One point of view is that the cover letter's content should be covered in the manuscript's abstract ().A typical cover letter includes the name of editor (s) and the journal, date of submission, the characteristics of the manuscript (i.e., title, type of the manuscript, e.g., review, original, case report), the importance of the work and its ...
A journal publication letter, also known as a journal article submission cover letter, is a cover letter written to a peer-reviewed journal to advocate for the publication of a manuscript. Not all journals ask for a publication letter. ... Comment on the type of article submitted (e.g., research article, review, case report) Assurances that all ...
Here are nine steps to help you compose a cover letter when submitting your research paper to a professional journal: 1. Set up the formatting. Set up your word processor to format your cover letter correctly. Formatting standards for research paper cover letters usually include: Using single spacing between each line.
Review Examples of Cover Letters. It can be helpful to review examples of cover letters for journal submissions to get an idea of the style, tone, and content that is appropriate. ... Cover Letter Template for a Journal Article Submission. A cover letter is an important component of manuscript submission for publication in a journal. Using a ...
Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too. Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors.
1. Start With the Proper Cover Letter for Journal Submission Template. Appearances matter. You wouldn't wear a baggy T-shirt and shorts to an academic conference. In the same way, you don't want your cover letter for journal submission to look sloppy. Follow these steps to create a professional template: Cover Letter for Journal Submission ...
Original article, case report, review article, Letter to editor, Images: 3,000: Original: Structured.Review: Unstructured250 words: Journal 2: Journal 3: Open in a separate window. MEASURE ... Cover letters are something of a controversial topic, with some journal editors ignoring them, but others paying close attention to all they receive. ...
Your cover letter will be sent to reviewers.*. Things to consider: Make sure you state the correct journal name. Address your letter to the relevant Associate Editor or Executive Editor. Include a succinct statement about the importance and/or impact of your work. Avoid repeating information that is already in your abstract or introduction.
The cover letter is the best opportunity to convince the editor to send your manuscript out for peer review. The cover letter should not be only a summary of the paper or copied over from the abstract/conclusions and should focus on what advance over literature has been made. The cover letter should describe (in no more than 1 page) why your ...
The cover letter is your first "formal" interaction with a journal, and it embodies a request, so to speak, to consider your article for publication. But it also provides you with an excellent opportunity to present the significance of your scientific contribution. I've worked as an editor for primary research and review manuscripts alike, and ...
Use a professional letter format (i.e., address the correct audience, state your purpose, and be signed by the author(s) of the manuscript) for your cover letter. Use a professional tone (i.e., use polite wording throughout the cover letter and response to reviewers, including when making your case for choosing not to follow a reviewer's ...
Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a ...
Addressing the Letter to a Specific Journal Editor. Check the journal website for information about the editor-in-chief. If you can find their name on the website, you want to place it in the upper left-hand of the cover letter page. Address them by name or with "Dear editor" in case no name is featured. Don't, however, address the editor with ...
Submitting your manuscript without a cover letter or an incomplete one can impact the outcome of your submission. Strong cover letters efficiently introduce your work to the editor, but also communicates why your paper is of interest to the journal audience and contributory to overall science. In this Researcher Academy module, experts Anthony Newman and Lora Heisler give you important ...
A cover letter riddled with typos, grammatical errors, or formatting issues can undermine your manuscript's credibility from the outset. Proofread carefully and consider having a colleague review it as well. Ignoring the Cover Letter's Tone. The tone of your effective cover letter should be professional yet accessible.
Charlesworth Author Services; 09 October, 2020; Paper Submission; How to write a Cover Letter for submission [with a template you can use] Importance of a cover letter. Despite the prevalence of online submission systems for articles, the cover letter provides an additional means to tell the journal and its editors why they should consider your article.This is particularly important because ...
Try reviewing cover letters for articles that the journal published. By doing so, you may have a better idea of the content and formatting that may help you publish the article successfully. Consider reaching out to contacts in your network to review cover letters for previously published work. Cover letter template for a journal article submission
Here are some insights about cover letters by Dr. Paul Woods, an editor with the journal Nature Astronomy (with emphasis added, read the full interview here). Cover letters are a place for direct communication to the editor dealing with your paper, and they are not seen by reviewers, so they're a perfect place for frank and open communication.
Do not copy exact words/phrases from sample cover letters; Use Correct Name and Contact Information. ... After ChatGPT generates your cover letter, review and tweak it to ensure it accurately reflects your voice, experience, and enthusiasm for the position. Make sure the letter aligns with the job description and emphasizes your most relevant ...
While starting a cover letter correctly can grab the hiring manager's attention, your cover letter closing is where you reinforce your strongest selling points as a candidate. To accomplish this, when closing your cover letter, ensure you include the following three sections: To accomplish this, when closing your cover letter, ensure you include the following three sections:
The pressure on Vice President Kamala Harris' running mate to own up to having "lied" resulted in more than half of congressional veterans signing on to a scathing rebuke of "stolen valor."
Here is a list of things you should have in each of your assigned vehicles: ice scraper, yellow envelope with an information exchange form for accident reporting, the vehicle registration, a self-insurance letter from Risk Management (Iowa is a proof of insurance state), a roadside assistance card or letter, and a fuel credit card.
That hacker claimed the stolen files include 2.7 billion records, with each listing a person's full name, address, date of birth, Social Security number and phone number, Bleeping Computer said.
Letters to the Editor Readers on how journalists should cover her President Biden, right, listens as Democratic presidential nominee Vice President Kamala Harris speaks in Largo, Md., on Aug. 15.