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How to email someone who requested your resume.

Having someone ask to see your résumé is a good sign that you're being considered for an interview. Respond to their request as soon as possible -- the sooner you send the résumé to them, the more top-of-mind you are as a candidate. Wait no longer than 24 hours at the most to send it. Treat the email like you would any other piece of business correspondence. Use correct spelling, punctuation and grammar, and keep your comments brief but informative.

Fill out the subject line so the recipient immediately know what the email contains. Treat this line as a "headline" for the email. Say something like, "Per your request: A copy of James Green's résumé to be considered for the position of vice president at WebsitesRUs.com." Leaving the subject line blank might get your email blocked by the company's spam protection software, and it also looks unprofessional.

Thank the person who requested your résumé for their interest. Start with a professional greeting, like, "Good morning, Mr. Jones," and write something along the lines of, "Thank you for taking the time to request my credentials, especially when so many candidates are interested in the position."

Explain what files you are attaching to the email, even if the only thing they have asked for is your résumé, and what position the résumé is related to. Include a statement like, "Per your request, I have attached my résumé outlining my job history." Give a brief description of the other attachments, such as saying, "A cover letter is also attached for your perusal," or "A separate attachment highlights the contributions I have made to my current place of employment."

Attach the résumé to the email in whatever format the person who requested it prefers. Limit any other files to one or two, and compress them as a ZIP file if they are large. Don't send too many attachments with the message: They can clog a recipient's inbox and cause problems when they open them. If you have a very large portfolio you want to show the recruiter -- such as graphic design layouts from a magazine -- upload the data to a third-party website. Send a link to the Web page in the email and explain to the recipient that they can view your work there at their convenience.

Thank the person who requested your résumé for their time. Tell them you look forward to setting up an interview on a mutually convenient date and indicate which method is best -- cell phone, email -- to reach you. Include a signature block at the bottom of the email that contains your full name, your email address, your phone number where you can discuss business privately and your fax number, if applicable.

Leave previously forwarded information in the body of the email. Recruiters are busy coordinating applicants for different jobs, and keeping this data in the message will easily remind them of what you are sending and what job you are applying for in case they have forgotten.

Related Articles

How to apply for a job through email →.

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How to Format the Second Page of a Memo →

How to Handle Panel Interview Thank You's →

How to Find Out If an Employer Has Done a Background Check on Me →

• Virgina Tech Career Services: E-mail Guidelines and Etiquette

Christa Titus is a dedicated journalism professional with over 10 years writing experience as a freelancer with a variety of publications that include "Billboard" and "Radio & Records." Her writing has also been syndicated to such media outlets as the "Washington Post," the "Seattle-Post Intelligencer," the Associated Press and Reuters. Titus earned a Bachelor of Arts in journalism from Rowan College.

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• Career Advice
• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Short Cover Letter Samples: Effective Examples for Job Applications

How To Write a Sick Leave Letter for Work (with Template and Example)

Guide to Writing a Great Resume with No Work Experience

See how your resume stacks up.

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Cover Letter Templates

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Choose a Matching Cover Letter Template

Looking to create a cover letter that will help you stand out from the crowd? Try one of our 16 professional cover letter templates, each created to match our resume and CV templates. Pick a cover letter template that suits your needs and impress the hiring manager with a flawless job application!

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Traditional

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Learn More About Cover Letters

How to Write a Cover Letter in 2024 + Examples

Cover Letter Format (w/ Examples & Free Templates)

60+ Cover Letter Examples in 2024 [For All Professions]

Free Cover Letter Sample to Copy and Use

Subject Line: Cover Letter for [Position], [Candidate Name]

[Company Address]

[Company City, State]

[Hiring Manager Email]

Introduction:

Introduce yourself, give a brief professional summary, and optionally, a top achievement. E.g. “My name is [Name] and I’m a [Role] with over X years of experience in [Activity]. Over the past years, I’ve helped X companies achieve [Goals]”

Express your interest in joining their firm. E.g. “I’m looking to join [Company] as [Role] and I’m very excited to help you with [Activity]”

Optionally, if you were referred or you just know someone at the firm, you can mention this here. E.g. “I learned about [Company] from a friend that’s currently working there as [Role], [Friend’s name]. I really like everything I’ve heard about the company and I think I would make a good fit.”

This is where you talk about your work experience and achievements at length. Mention how you excelled at your previous roles, what your most important responsibilities were, and so on.

Look at this as an opportunity to expand on whatever you wrote in your resume, and give the reader a better picture of what kind of tasks you worked on, what you accomplished, and so on. E.g “At my previous jobs as [Role], my duties were [Major 3 duties], and I specifically excelled at [Top accomplishment]. This accomplishment helped the company [Results driven].”

Want to really impress the hiring manager? You can mention what you know about the company and its culture here. E.g. “I’ve read a lot about [Company] and I really think I’d enjoy your democratic leadership style.”

Optionally, you can include a bulleted list of your top 3 accomplishments. For example:

[Example Box]

Some of my top achievements in recent years include:

Launching a successful online ads marketing campaign, driving 100+ leads within 2 months.

Overhauled a client’s advertising account, improving conversion rates and driving 15% higher revenue.

Improved the agency’s framework for ad account audits and created new standard operating procedures.

Conclusion & Call to Action:

Re-affirm your desire to join the company, as well as how you can contribute. E.g. “I’d love to become a part of [Company] as a [Role]. I believe that my skills in [Field] can help the company with [Goals].”

Thank the hiring manager for reading the cover letter and then wrap it all up with a call to action. E.g. “Thank you for considering my application. I look forward to hearing back from you and learning more about the position. Sincerely, [Name].”

Match Your Resume & Cover Letter

Want your application to stand out?

Match your cover letter with your resume & catch the recruiter’s attention!

Why Novorésumé?

Matching Cover Letters

To keep your job application consistent and professional, our Cover Letter templates perfectly match the resume templates.

Creative & Standard Templates

Whether you apply for a conservative industry like banking or a hype start-up, you can tailor our cover letter templates to fit your exact needs.

Expert Reviews

Oana Vintila

Career Counselor

Cover Letters are usually synonymous with formal and bland rambling that you write down hoping for an invite to a job interview. I just love it how Novorésumé has enhanced that and is offering you a tool to build proper arguments and structured discourse about who YOU ARE and what YOU CAN DO.

A real confidence booster, I tell you, seeing your motivation eloquently written!

Gabriela Tardea

Career Strategist, Coach & Trainer

The best thing about this platform when creating a Cover Letter as an addition to your resume is that the documents will match each other's design and font, creating eye-catching documents that recruiters/hiring managers will love.

You will be initially judged based on your papers, so why not make a first great impression?

Cover Letters Resources

What is a cover letter.

A cover letter is a one-page document that you submit alongside your resume or CV for your job application.

The main purpose of your cover letter is to:

Show your motivation for working at the company

Bring special attention to the most important parts of your work history

Explain how your work experience fits whatever the company is looking for

What your cover letter is NOT about , is rehashing whatever you already mentioned in your resume. Sure, you should mention the most important bits, but it should NOT be a literal copy-paste.

Keep in mind that recruiters will usually read your cover letter after scanning your resume and deciding if you’re qualified for the position.

Our cover letter templates match both our resume templates and our CV templates ! Make sure to check them out, too.

Why Use a Cover Letter Template?

A cover letter can complement your resume and increase your chances of getting hired.

But that's only if it's done right.

If your cover letter isn't the right length, is structured the wrong way, or doesn't match the style of your resume, it might do the opposite and hurt your application.

By using a cover letter template, you get a pre-formatted, professional, and recruiter-friendly document that’s ready to go. All YOU have to do is fill in the contents, and you’re all set.

What to Include in Your Cover Letter?

Every good cover letter has the following sections:

Header . Start your cover letter by writing down your own contact information, as well as the recruiter’s (recruiter name, company name, company address, etc…).

Greeting . Preferably, you want to address the recruiter by their last name (e.g. Dear Mr. Brown) or their full name, in case you’re not sure what their pronouns are (e.g. Dear Alex Brown). formal greeting for the recruiter.

Opening paragraph . This is the introduction to your resume. Here, you summarize your background info (“a financial analyst with X+ years of experience”), state your intent (“looking for X position at Company Y”), and summarize your top achievements to get the recruiter hooked.

Second paragraph . In the second paragraph, you explain how you’re qualified for the position by mentioning your skills, awards, certifications, etc., and why the recruiter should pick YOU.

Third paragraph . You talk about why you’re a good match for the company. Do you share common values? Is the company working on projects you’re interested in? Has this position always been your dream role?

Formal closing . Finally, you end the cover letter with a quick summary and a call to action (“I’m super excited to work with Company X. Looking forward to hearing from you!”).

How to Write a Great Cover Letter?

There’s a lot that goes into writing a great cover letter. If you want to get the full picture, you can check out our guide on how to write a cover letter .

For a quick summary, though, here are our top 4 cover letter tips :

Avoid Fluff . You want to be as specific as possible with your cover letter. Avoid vague statements like “I’m a good fit for the company because I’m a good critical thinker!”

Do Your Research. Most companies don’t like people who “spray and pray” - applying for dozens of jobs without giving them much thought. What they ARE looking for is someone who’s passionate about their field, the position, and even the company. So, research the companies you apply for as much as you can and show off your knowledge in your cover letter.

Don’t Use a One-Fits-All Cover Letter . As much as you can, try to tailor your cover letter to the job you’re applying for. Even if it’s something small, like addressing the hiring manager by their last name instead of “Dear Sir/Madam,” or mentioning something specific about the role or the company that you’re passionate about, it can help you prove that you’re not using the same generic cover letter to apply to dozens of jobs.

Back-Up Your Achievements with Data . When possible, back up your experience with data. Instead of saying, “I improved company revenue”, say “I managed to hit and exceed sales KPIs for 5 months in a row.”

How Long Should a Cover Letter Be?

Most recruiters agree that a cover letter should be brief and concise .

Optimally, that’s about half a page to one full page, and between 250 to 400 words long.

How Can I Write a Student Cover Letter?

You should write a student cover letter pretty much the same way you’d write a regular cover letter, with one key difference.

To make up for your lack of work experience, you should talk about the following:

Why do you want to work for the company and the position you’re applying for.

How your educational background has prepared you for the job.

How your skill set can help you stand out and excel at the job.

You also want to mention anything else that’s relevant to the job and that can prove your abilities, such as any internships, awards, honors, and the like.

In case you’re writing a cover letter for an internship , make sure to check out our guide.

How Can I Write a Cover Letter With No Experience?

If you’re an entry-level candidate, writing a cover letter might seem super scary. If you don’t have any work experience and professional accomplishments, what are you supposed to talk about in your cover letter?

Here’s some good news—you can focus on these topics instead:

Education highlights

Relevant skills

Independent projects

Volunteering experience

Extracurricular activities

Passion to learn and grow as a candidate

For a complete guide on how to write an entry-level cover letter , check out our guide.

How to Format a Cover Letter?

Here’s what you need to know on how to format a cover letter the right way:

Choose the right cover letter template for your industry . The better fit the cover letter, the less you’ll have to play with the layout and format.

Use colors sparingly . Don’t go overboard with creativity unless you work in an industry where that’s valued (marketing, advertising, design, and the like).

Select professional font styles and sizes.

Set the margins to 1 inch on each side to make sure there is enough white space and the document doesn’t look crowded with text.

Get Inspired with Our Cover Letter Examples

Cover letter templates faq, do i need a different cover letter for every job.

While you don’t need to write a different cover letter from scratch for every single job you apply for, it’s good to tailor your cover letter contents as much as you can to the company and position you’re applying for.

Hiring managers will always go for an applicant who’s interested in their specific position over a candidate that’s sending the same application to dozens of roles.

If you tailor your cover letter to the position, even if it’s something small like addressing the hiring manager by their name or explaining how you possess the right skills for the specific job, your chances of getting hired are going to be much better!

How to Make a Simple Cover Letter for Your Resume?

Simply pick one of our 16 effective cover letter templates above to get started.

We’d recommend matching your cover letter template to the resume template you picked.

Not only will it make your application package look more sophisticated and professional, but it will also make you more memorable for the recruiter who’ll go over your application.

Who Created These Cover Letter Templates?

Novoresume cover letter templates were created in cooperation with professional recruiters and hiring managers.

This means they’re up to date with the latest industry trends and job market requirements. With a Novoresume cover letter template, you can rest assured that your cover letter will look professional and modern at the same time.

When Should I Email My Cover Letter Instead of Using a Template?

As a rule of thumb, it’s always better to use a cover letter template instead of including it in the body of your email as plain text. By using a well-designed and effective cover letter template, you’re guaranteed to look like a more serious and professional candidate.

So, you should only email your cover letter if the job ad specifically asks you to.

Should I Use a PDF or Word Cover Letter Template?

We recommend going for a PDF cover letter template instead of Word.

All types of Operating Systems and devices can open PDF formats without ruining the formatting, design, or layout.

The same, however, cannot be said for Word templates. If, for example, you’ve used a 2021 Word cover letter template and the hiring manager opens it using an MS Word 2016 software version, there’s a chance your formatting will get messed up, or that your font will be unreadable.

To err on the side of caution, we always advise using a PDF cover letter template.

What is the Best Cover Letter Template in 2024?

There’s no such thing as the “best cover letter template.”

After all, every single recruiter has their own personal taste. Some might like a shiny and flashy cover letter template, while others might think it’s tacky. As a rule of thumb, though, we usually recommend customizing each cover letter for the company you’re sending it to.

Do I Really Need a Cover Letter in 2024?

Yes, you definitely need to submit a cover letter with your resume in 2024.

Even if the hiring manager never reads your cover letter or if the job description doesn’t specifically ask for one, a cover letter can still help strengthen your application and make you look like a more serious and proactive candidate.

As such, it’s always a good idea to include a cover letter with your resume.

How to Make a Cover Letter With Novoresume?

To make a cover letter with Novoresume, simply scroll up and pick a template that you like best. Then, register or log in to your Novoresume account. From there, you can add your cover letter contents, as well as personalize and edit them as you see fit.

The Novoresume builder is very intuitive and user-friendly, allowing you to create your cover letter lightning-fast.

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

Respond to a Request For Your Resume

In response to your request for additional information, I have completed the personal information form and enclosed a copy of my resume. For the past two years, I have served as an executive medical secretary, handling tasks like medical record transcription, billing, appointments, and patient interaction. I graduated in the top 10% of my class with excellent ratings and learned relevant skills. I am a strong communicator and enjoy working in a fast-paced environment. I'm available for an interview at your earliest convenience.

With five years of experience as an editor and documentation manager, I am confident I can handle your new software's documentation development. While my academic background is in another field, my professional experience is in software documentation. My resume details my skills. I'm eager to discuss how my transferable skills in writing and editing can benefit your project.

Following our conversation at the Doe dinner party, I'm interested in applying my language skills in the Foreign Service. My experience working overseas in Indonesia and Tokyo, along with fluency in several languages, makes me a strong candidate. My resume details my background in linguistics and international business. I'm eager to discuss my cultural competency and how I can serve my country overseas.

Following a recent conversation at the Database Convention in San Juan, I'm eager for a new challenge! My resume highlights significant programming experience, including major word processing and database programs. I'm fluent in UNIX, Windows, C, and C++. My achievements include a top-10% graduation and a 'Programming Innovator' award. I'm available for an interview to discuss how my skills can benefit your team.

Thank you for your prompt response! I'm highly interested in the [position name] and confident I can excel. My resume details my qualifications and five years of relevant experience. I'm confident I'd be a valuable asset to your team. Feel free to contact me with any questions or for further details. I'm available for an interview most mornings and early afternoons. Thank you again for your time and consideration.

As requested, please find my resume attached. I appreciate your interest in my skills and experience. My background aligns well with the needs of [company name]. My references can provide firsthand accounts of my work (details on resume). I welcome the opportunity to discuss my qualifications further. Thank you for your time and consideration.

Thank you for requesting my resume. My passion for [company name]'s work motivates me to showcase my abilities for the [position name] role. My resume details my qualifications, and my references can provide insights into my past successes (listed on resume). Feel free to contact me to discuss my qualifications in more detail. Thank you for your time and consideration.

How to Write this Cover Letter: Expert Tips and Guidelines

When someone solicits a resume from you, provide the specific information that was requested. Discuss your qualifications in the order of their importance for the job requirements. Mentioning specific achievements and skills. Use strong verbs to showcase your capabilities. Encouraging the recipient to contact the you.

• Refer to the request and express appreciation. Identify the position by job title and briefly define your major qualifications.
• Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.
• Explain how your formal education, training, or experience has prepared you for the position. Discuss such things as significant courses, seminars, professors, projects, presentations, and papers.
• Discuss other relevant information.
• Solicit an interview in your closing paragraph.

Write Your cover in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 refer to the request and express appreciation. identify the position by job title and briefly define your major qualifications., sample sentences for step 1.

• In response to our phone conversation of May 10, I have enclosed my resume and references as you requested. I feel I possess all the qualifications for the Secretary/Receptionist position, including knowledge of the latest version of Doe Way, bookkeeping, accounting, and customer relations skills.
• I enjoyed your presentation at the professional meeting in Springfield last Wednesday and appreciate your interest in my work. As you requested, I have enclosed a copy of my resume. You may recall that I feel limited in my current position and am looking for new challenges in the field of bridge design and highway engineering.
• In response to your request for additional information, I have completed the personnel form you sent and have enclosed a copy of my resume.
• Although I said on the phone that I am not dissatisfied with my current position, I have decided to follow your suggestion and consider other possibilities. Enclosed is a copy of my resume outlining my major qualifications and detailing my experience.
• As you requested, I have enclosed a copy of my resume detailing my experience and qualifications as a business manager.
• I received your recruiting letter and have enclosed the information you requested. Although I had never considered a career in the Federal Bureau of Investigation, the information you sent introduced me to a new range of job possibilities in mathematics. I believe I have the skills you are seeking.

Key Phrases for Step 1

• am submitting my resume
• am looking for new challenges
• am excited about the possibility of
• appears to be an opportune time to
• appreciate your interest in
• appreciate your invitation to
• as well as the references you asked for
• as you requested
• background is in
• believe I have a great deal to offer
• describing my experience
• my experience has been excellent preparation for
• for inviting me to
• for asking me to
• for thinking of me in connection with
• have enclosed my resume
• have enclosed a copy for your review
• have the skills to
• have completed the forms
• in response to your request
• in my current position
• in the field of
• my skills include
• my extensive background in
• outlining my major qualifications
• thank you for
• to send you my resume
• that you requested
• would be happy to consider
• your request for additional information

2 Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.

Sample sentences for step 2.

• Accounting/Financial My energy, experience, and skills are focused in one direction: maintaining my company's financial records in impeccable condition.
• I was instrumental in introducing computerized methods into the accounting process at Doe Corporation at a time when computers were still innovative and considered the objects of much skepticism. Since then, I have continually worked to keep the equipment here up-to-date and operated by competent people.
• The result of this strict attention to detail and technology has been an accounting system above reproach, as proven through several IRS audits.
• I have experience in several areas of international banking.
• Administrative/ Office Support Because of my broad secretarial background in various settings, I feel I would be an asset to your company. I have spent five years working in several different departments at First National Bank of Doe. Skills I developed there enabled me to progress from bookkeeper to Trust Operations Secretary for the Executive Vice President of the bank.
• I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence.
• Computer My experience with software includes working with presentation-oriented programs, word processors, star maps, animated and audio-oriented encyclopedias, automatic checkbooks, graphics programs, as well as various other types of programs. I hope to be closely involved in building software that will be user-friendly, inviting, and exciting to use.
• Construction Management Because of my experience in the construction industry, I have total confidence in my ability to perform the job responsibilities outlined in your recruiting letter.
• Engineering You requested more information about my experience in California. I was on-site engineer on six highway bridges while working for the Doe Company and supervised the seismic retrofitting project on the San Francisco Bay Bridge following the 1989 earthquake. All of this work required adherence to state specifications and close cooperation with state engineers and inspectors.
• Hotel/Restaurant Management I have managed large catering operations for the last 15 years, providing food service for different groups and tastes, including construction crews, movie extras, weddings, and corporate groups. I have the knowledge, skills, and experience necessary to provide high quality service on time and within budget.
• Operations Management During the 15 years I worked for Doe Corporation, I was instrumental in doubling the size of the company and radically increasing its market share.
• As Vice President of Doe Corporation for the last seven years, I overhauled the inventory system for greater efficiency, eliminated production waste, and negotiated an equitable contract with the machinists' union.
• I have significant experience in general management and finance involving start-ups and turnarounds.
• As I indicated on the phone, I am looking for a position in upper management where my experience and management abilities will be used to good advantage.
• Sales My experience in both pharmaceutical and electronic equipment sales is extensive. While working for Doe Technology, my territory covered the entire West Coast. I am currently supervising the work of 25 salespeople in the Midwest Division.

Key Phrases for Step 2

• ability to perform at
• am responsible for
• am currently supervising the work of
• am expert in
• among other things, this work involved
• as a result of my experience in
• energy, experience, and skills are focused on
• extensive experience in
• for the last three years
• have had considerable experience with
• have confidence in my ability to
• have the knowledge, skills, and experience necessary to
• have developed skills in
• have a broad background in
• have continually pressed for
• have continually worked toward
• in several different areas
• introduced improved methods of
• provided high quality service
• responsibilities have included
• spent five years working as a
• was instrumental in
• work experience includes
• would be an asset to
• would like to be closely involved in

3 Explain how your formal education, training, or experience has prepared you for the position. Discuss such things as significant courses, seminars, professors, projects, presentations, and papers.

Sample sentences for step 3.

• Accounting In a few more weeks I will be completing my degree in accounting at Doe State University. In addition to the standard accounting course, I studied Spanish. I am fluent in the language and fully prepared to work with your Spanish-speaking clients.
• Administrative Support I am a recent graduate of the Secretarial Science program at Springfield Community College where I took courses in typing, dictation, office machines, technical writing, and office management.
• Computer I plan to graduate with a Bachelor of Science degree in Computer Science in December of this year. I have experience in UNIX, Windows, Pascal, C, and C++ programming.
• I am currently studying Computer Science at Doe University where I have learned C programming language and used the UNIX operating system. Projects I have written using C include a 32-bit operating system, data base, graphics system, data management system, and many other programs. Most of these projects were written under the UNIX operating system. I am also self-taught in programming the Windows operating system.
• Construction Management I took a degree in Construction Management from Springfield State University five years ago. I have frequently found myself ahead of peers, who did not seek degrees, especially when it came to understanding and using the new industry technology.
• Engineering My degree in Mechanical Engineering from Doe University has thoroughly prepared me for the kind of communications work you described in your advertisement. I took several courses in communication systems and participated in the design of a new system during my internship with NASA.
• My degree from Doe University is designed to provide a leading-edge background in Engineering. I have studied instrumentation and systems for reducing noise and component vibration. I have also designed and built both high and low pass filters and have hands-on experience with accelerometers.
• Hotel/Restaurant Management I received my degree in Restaurant and Hotel Management at Doe University in 1988, obtaining a thorough grounding in the industry from one of the best programs in the country.
• Legal I took my law degree at Doe University, graduating in the top 25 percent of my class. My area of expertise, by training and from work experience, is in riparian rights.
• Operations Management I feel that my Doe University BSME and MBA degrees make me a strong candidate for a variety of operations management positions.
• I will complete my MBA at Springfield State University in a few more weeks.
• Research Science I am a senior at Doe State University, where I maintain a 3.7 GPA. I will graduate with a bachelor's degree in Human biology and a minor in Microbiology in April. Much of my experience in genetic research comes from working with DNA cloning and DNA restriction digest cutting and analysis. My goal is to become a research scientist.
• Sales I have prepared for a position in medical sales by completing an undergraduate degree in biology at Doe State College, with a minor in Communications.

Key Phrases for Step 3

• a bachelor's degree in
• am fluent in
• am fully prepared to work with
• am a recent graduate of
• currently studying at
• expect to receive my degree within
• have had experience in
• have prepared myself to
• have the ability to
• have designed and built
• have hands-on experience with
• have become proficient at
• have received training in
• have worked with
• in the top 10 percent of my class
• maintained a GPA of
• one of the finest programs in the country
• participated in the
• plan to graduate with
• projects I have written include
• received a thorough grounding in
• received a degree in
• taught myself how to
• took part in the
• took courses in
• understand the use of
• will be completing my degree in

4 Discuss other relevant information.

Sample sentences for step 4.

• Along with my experience in the field, I am also active in the community. I feel that people involved in real estate should be informed about local issues and be sensitive to community feelings.
• if you are interested in my qualifications, I will gladly provide references.
• I am willing to both relocate and travel, according to the company's needs.
• Much of my employment has been overseas.
• I will be happy to provide references at your request.
• I am interested in a position that offers long-term stability in one area.

Key Phrases for Step 4

• a great supporter of
• active in the community
• along with my experience
• am interested in a position that offers
• am willing to relocate
• am familiar with your company's
• enjoy participating in
• have an abiding interest in
• have worked as a volunteer for
• have followed the growth of your company
• is a longtime hobby of mine
• received an award for
• social and business contacts offer
• that offers long-term stability
• will travel as necessary
• will provide references

5 Solicit an interview in your closing paragraph.

Sample sentences for step 5.

• This opportunity interests me and would allow my strengths to shine. I will follow up with you soon.
• I appreciate your consideration of me for the Executive Secretary position. I look forward to an interview with you to discuss my qualifications and your needs.
• I look forward to meeting with you after you have had time to consider my resume.
• I am eager to discuss my qualifications with you in relation to the Research Associate position at Doe Corporation. I will call your office to arrange an interview at your convenience.
• I am interested in filling the Lab Technician position you advertised. I am sure that I can be an asset to your organization. I will call next week in the hope of arranging a meeting so that we might discuss my qualifications.
• I am certain that I could make a valuable contribution to your company, and I would like to set up a meeting to discuss my qualifications in more detail.
• I look forward to speaking with you directly about how my education and experience could meet your company's needs.

Key Phrases for Step 5

• after you have had time to
• am sure that
• am eager to
• at your convenience
• can offer your company
• can meet your needs
• can be an asset to
• discuss my qualifications with
• discuss the position with
• if you would like to
• if you are interested
• look forward to
• make a valuable contribution
• scheduling an interview with
• speaking with you directly
• to arrange a meeting
• would be happy to meet with you
• would like to meet with you
• would like to talk to you in person

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated September 3, 2024 7 min read

Wondering what to write in email when sending a resume ? We’ll let you in on a little secret — it takes more than just attaching your CV and hitting “send”. 

In fact, knowing how to compose an email for sending resume can be the difference between landing an interview and getting ignored. 

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

We’ll show you exactly what to say in an email with resume so you come across as professional and confident. Plus, we'll also give you 3 simple email templates you can download to make sure you know exactly what to say when emailing a resume.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

What to write in an email when sending a resume to an employer? Follow these 5 steps

Attaching files — resume and cover letter, what should you do before sending your email, watch out for these common mistakes.

• Key takeaways: What to write in email when sending resume?

Need an sample email to send a resume for job? Feel free to use any of these templates as your first draft.

Just click the red button below each sample and adjust the text to your liking. 

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before we show you what to say in an email with your resume, let’s cover a few quick tips that’ll set you up for success:

• Find out who's going to be the recipient of your email. Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.
• Remember that your email address needs to be professional. Emails like julezizcoolz@yahoo may've been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.
• You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.
• The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Of course, if it's a first-come, first-serve kind of job application, don’t wait around too long. But when you can, taking a moment to think about what to write in an email when sending resume can really give you that extra edge. Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Stuck on what to write in an email when sending a resume? No worries, we'll break it down into smaller steps so you can craft the perfect email without any problems. 

Firstly, to make your email a bit more personal, you want to address its recipient by name. Look at the company website or LinkedIn and try to find the contact person. However, if you can't find this information, it's perfectly fine to address your email without a name .  

In the first short paragraph you should state who you are, why you're sending this email, and what the email contains.

Thirdly, you need to present your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Finally, end your email with a classic signoff, like “Yours faithfully,” or “Yours sincerely.” Also, remember to include your contact details: your name, your job title, email address, phone number, and LinkedIn profile (optional). 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email!

You might think to yourself: “Well, of course! ” But when you're busy figuring out what to write in email while sending resume, it's easy to overlook the basics.

Here are more valuable tips to guide you:

• Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
• Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs, since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume , you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

Key takeaways:

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes .

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents . It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

Once again, when you’re figuring out what to write in mail while sending resume, it’s easy to make silly mistakes. But, unfortunately, even the smallest errors can seriously hurt your chances. 

That's why you should watch out for these common pitfalls:

• Sending large attachments . Attaching a huge file can clog up the recipient’s inbox or even cause your email to bounce back. So, keep your resume file size under 10MB.
• Sending a generic email. Another big mistake is sending a generic email without tailoring it to the specific job or company. This shows a lack of effort and interest. Always personalize your emails!
• Not following instructions. If the job posting asks for a specific subject line, file format, or any other detail, do as instructed! Because ignoring these guidelines can make it seem like you didn’t pay attention or don’t care enough to follow through.
• Using a tone that's too casual. While it's great to be friendly, you still want to come across as professional and respectful. Slang, emojis, or overly informal language might make it seem like you’re not taking the application seriously. 
• Sending your email without proofreading. Taking a few extra minutes to carefully review your email can make all the difference. After all, it’s your first impression, so make sure it’s a good one!

By avoiding these common mistakes, you'll ensure your email makes a positive impact and improves your chances of landing that interview!

Key takeaways: What to write in email when sending resume ?

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow-up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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Similar Letters

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• When someone asks you to submit your resume, be specific in providing necessary information. Mention the relevant qualifications first and then other information.
• Thank the reader for asking for your resume. Mention the position by job title you are applying for and describe your qualifications.
• Mention relevant experience in detail. Include specific details, examples and cases. If you are qualified but don't have real job experience, omit this section.
• Elaborate how your formal education, training, and experience makes you suitable for this job. Discuss important things like workshops, presentations, research, seminars, courses, etc. helped you.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you very much for your interest in my application. I am quite pleased to know that despite the limitations of the online job portal, you still found my profile engaging enough to contact me. As such, I am attaching a copy of my resume for your perusal. I believe that I am qualified for the job you have posted because my experiences working for different companies in three different countries over the last ten years have made me very flexible and open to new paradigms. Furthermore, I have sought to develop my skills and increase my knowledge out of my initiative. All of the certifications you will find in my resume were out of my efforts and not as a requirement by any of my previous employers. I certainly hope that my qualifications meet your requirements. Thank you for considering me, and I look forward to speaking with you shortly.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Respond to a request for your resume. Sample letter.

Further things to consider when writing cover letters to human resources

• Cover Letters

Cover letters are letters written to explain the contents of other documents. In most cases, cover letters are sent together with resumes to provide additional information on the applicant's' skills and experience. They explain in detail why the applicants are qualified for the job they are applying for. A cover letter creates a critical first impression as it is often the earliest contact you will have with a potential employer. Employees use cover letters to screen applicants for available positions and to determine the ones that they would like to interview. Cover letters are an essential part of every job application. You, therefore, need to make sure that your cover letter sells your abilities and skills to recruiters. Do not just repeat what is on your resume, rather, explain in details why you feel that you are the best match for the applied job. Do this clearly and concisely, and in such a way that the recipient would want to meet you. Mention the employment position that you are applying for, how you learnt about it and how you are qualified for it. Request the recipient to contact you at the end of the letter.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem. When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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How to write a promotion request letter (examples & advice)

You’ve been in the same role for years 

You’ve taken on additional duties , you have just completed training , you always get positive feedback.

You’ve been toiling away in the same position for years and you’re ready for something new. If you have your sights set on the highest heights, it may be as simple as… well… asking. That’s where a well thought out promotion request letter can help you along the way. 

Here at Resume.io, we have a selection of useful resources to help you get ahead of the competition. In the following letter writing guide, we will be covering these topics: 

• What a promotion letter is and when to send one
• How to format your promotion request and what to include
• An example of a well-structured promotion request letter
• Bonus: Simple writing tips and advice.

What is a promotion request letter?

A promotion request letter is a formal letter that you send to either your manager or supervisor. As the name suggests, you use the letter to make a formal request for them to consider you for an upcoming promotion. You can send this letter when a shiny new vacancy opens up or, more speculatively, at any point during your career. 

When do you write a promotion request letter?

Of course, you can write a promotion request letter whenever you please. However, it won’t always be the right time for you to level up. If you want to increase your chance of success, you need to be strategic about this move. While there are many scenarios that may mean you are ready for a promotion , here are some common ones to consider: 

Experience holds true value. If you’ve worked at the same company in the same role for a matter of years, it may be a good time for you to go for a promotion. Before you make a formal request, take stock of your accomplishments and how much you have developed over the years. You can use this crucial information when writing your promotion request letter.

Are the new duties and tasks piling up? If your role is expanding but your title isn’t, it may be time to speak up and ask for a promotion. Again, you should make a list of the new things you have been asked to do and how they differ from your original job description. It’s all about providing evidence that you are already going above and beyond the call of duty.

Whether you’ve taken an online course , completed a degree, or trained to use a new program, don’t be afraid to toot your own horn. Your newfound skill-set could help you get ahead in the working world. While qualifications don’t always equal promotions, you might want to take this opportunity to put your hand up and ask if there’s a step up you can take.

Let’s talk about your “proven track record of success”. How’s it looking right now? If you’re always receiving positive feedback from your line manager and you’re hitting those targets, it may be that you have outgrown your current role. If you’re looking for a whole new challenge in the workplace, it could be a smart move to ask for a promotion. 

Best format for a promotion request letter 

Before you start working on your promotion request letter, you should think about the structure that you will use. If you’re not certain where to start, here’s a quick rundown: 

• Date (and additional details)
• Introduction
• Statement of intent
• Main paragraphs
• Closing statement

Following the above format gives your promotion request letter structure. You kick things off with the date of the letter. You may also want to include additional details, such as your name and location and your manager’s name and location here. 

Next up, greet the reader. You should know who you’re writing to so you can use a standard format like “Dear Mr. Smith”. Don’t use your manager’s first name. While you may call them by it on a daily basis, keep in mind that this letter is a formal request. 

Once you’ve got that out of the way, it’s time to get down to it. Introduce the letter and then give your statement of intent. You need to get to the point quickly as your manager likely doesn’t have time to read a lengthy preamble. State that you want a promotion pronto. 

Now that you have stated your case, you’re going to need to provide some evidence. Why do you deserve a promotion? What achievements do you have that warrant this step up? Have you undertaken any additional training either inside or outside of the workplace? Your main paragraphs should cover all of the above. Consider what nuggets to include here. 

Always be specific! 

When you are writing about your training or experiences, it pays dividends to be specific about them. Avoid using vague statements that will leave the reader guessing. Instead, let them know exactly what you mean with each of the points that you deliver. 

One of the easiest ways to do this is to quantify statements. For example, rather than saying that you “line manage some workers” say that you now “line manage two workers”. Really zoom in on what it is that you do and your core accomplishments.

When you have provided the reader with your best case, it’s time to add in a closing statement. Keep in mind that you are asking (not demanding) so you need to be polite. You may want to thank your manager for their time, reaffirm your passion and interest, or include a short call to action here. Be sure to end your promotion request letter on a positive note. 

Finally, you need to sign-off. Once again, you should use a formal approach here. “Cheers” or “Thanks” may look too casual. Don’t make that mistake. Instead, go for the tried and tested “Kind regards” approach and then add your full name. You can’t go wrong with that. 

Promotion request letter example 

Ready to get started and write your promotion request letter? If you have a case of writer’s block, we’ve got your back. Take a look at our example below for some inspiration: 

Dear Mr. Bridges, 

I hope that this letter finds you well. I am writing to formally request that I am taken into consideration for a promotion within Zero Eight Limited. 

Having worked at the business for more than seven years and with a proven track record of success, I believe that I am ready to take the next step up. 

Since starting as a marketing officer at the company in 2015, my skill-set and duties have expanded to meet the growing demand of my department. Most recently, I began the task of training new hires on how to use Salesforce and line managing two other employees. 

I have always had a passion for learning new things and acquiring skills. This is demonstrated by the fact that I recently undertook a Chartered Institute of Marketing (CIM) qualification online in my own time. The expertise I learned over the course of this training have equipped me with the tools I need to take on a higher role at Zero Eight Limited. 

In addition to my ongoing learning and development, I have recently begun working closely with the managerial team to create new marketing strategies for the coming year. As a result, I was recently commended on my contributions to the Q3 sales presentation. 

Given all of the above, I am confident that my skills and experience put me in a prime position for the upcoming round of promotions. I am excited at the opportunity to expand my learning at Zero Eight Limited and would relish the chance to take on new challenges.

I would like to thank you in advance for your consideration. I also welcome any feedback. 

I look forward to the potential of discussing this further with you. Please do let me know if you would like me to offer any additional details on the above. 

Kind regards, 

Michelle Stevens

Tips to help you write your letter like a pro

If you have gotten this far, you should be well-versed in how to write a promotion letter. Submitting a formal promotion request may seem like a huge deal. However, if you follow our advice, it can be straightforward. Here are some final tips to keep in mind. 

• Be appreciative and gracious. Remember, your manager may not be expecting this letter. Don’t go in there with all guns blazing. Show your gratitude for their time.
• Don’t be presumptuous. You may think you’re ready for a promotion, but you don’t know what is going on above you. Understand that now may not be the right time for the managers to promote you. As such, don’t make presumptions in your letter.
• Showcase your value. As you can see here, the main bulk of your promotion request letter should be dedicated to showcasing your value. Talk about your skills, experiences, and qualifications. In short, explain why you are ready to be promoted.
• End on a high note. You have no idea what will happen when you send this letter. Regardless, you should end on a high note and stay positive. Thank the reader once again and express your enthusiasm for discussing the matter further.

Key takeaways

• If you are ready to take things to the next level, learning how to write a promotion proposal is the answer.
• Always adopt a polite and grateful tone in your promotion request.
• Avoid making any presumptions or demands in your promotion request letter. You only know your side of the story, after all.
• Show off your value and be specific. Promotion request letters should highlight solid reasons that an employee is due to level up.