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Pomerantz Career Center

Cover Letters

Cover Letters often accompany your resume when applying for part-time jobs, internships, and full-time positions. If you think of your resume as offering a quick snapshot of who you are, your cover letter provides the opportunity to expand upon your experiences and connect your specific skills and knowledge to the position.

As you detail your most related experiences, don't simply repeat the bullet points on your resume. Instead, focus on the takeaway of your experiences - as a result of a particular experience, what new skills did you develop and what new knowledge did you gain? How does this connect to what the position is calling for? We want you to be confident in your cover letter - please use the following information to assist you in developing or revising your cover letter.

Getting Started

Cover Letters 101

View this  quick 60 second overview  of the basics of writing a cover letter.

What does a cover letter look like?

Not sure what information to include in your cover letter or how to format? Check out our piece-by-piece breakdown of what you need to know.

→  Cover Letter Example   

→  Utilizing the Job Description

Cover Letter Worksheet

Before you begin writing your cover letter, take some time to reflect on who you are and your experiences. Utilize this worksheet to review your experiences and jot down some notes.

→ PDF   / Word .doc (editable)

Strengths-Based Cover Letters

Integrating your top 5 themes from Strengths into your cover letter, resume, and interview

• Strengths-based Cover Letter  
• Strengths & Transferable Skills worksheet

Other Types of Cover Letters

If you’re interested in a company, but they don’t have positions currently posted, you may want to send a  Letter or email of Introduction/Inquiry  -

• Sample Letter of Introduction/Inquiry
• Sample Email of Introduction/Inquiry

We Offer Cover Letter Reviews!

If you would like to have your cover letter reviewed, please schedule a meeting with a  Career Coach or Peer Advisor ! If you have a time sensitive request, come in to the Pomerantz Career Center (C310) during drop-in hours from 10 a.m.–3 p.m. Monday–Thursday while classes are in session.

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Cover Letters

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A Cover Letter is often required as part of the application process. If you submit one, it should sum up how your experiences fit the requirements of the position. A brief yet impactful cover letter can highlight your accomplishments and encourage the reader to want to learn more about you and what you can offer the organization!

Steps for Writing a Cover Letter

Key points in writing a Cover Letter (Can be the body of an email):

• Typically, three paragraphs

Paragraph 1

• Introduce yourself, briefly identify your academic and employment background, refer to the position, and explain how you heard about the position
• Can also be a letter of interest for future opportunities or that someone has recommended you for the job – give details about the referral

Paragraph 2

• Pick out qualifications from the job description and state how you have demonstrated them. Give specific examples of how your experience aligns with the requirements.
• Write that you have attached or included your resume

Paragraph 3

• Ask for further action and wrap up. An interview, meeting or discussion. Provide contact information and thank the reader.

Additional Resources

• How to Write a Cover Letter
• Four Types of Cover Letters with Samples

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Cover Letters

Writing a cover letter.

The goal of your cover letter is to complement your resume. Employers use cover letters to determine your interest in the position and company, as well as to assess your written communication skills.

Your cover letter should be clearly structured and answer the following questions: 

Who are you?

Introduce yourself. Include your major and year at Georgetown. 

Why are you writing? 

In the first few sentences, mention the specific job title, if you know it, and how you heard about the position opening. Be concise.

Why are you interested in the position?

Without getting too personal, relate something about the job to your own interests or experiences to show the employer that you have a genuine interest. Do not focus on what this job will do for you unless you are directly asked to answer that question. Instead, focus on what you can contribute to the company.

How are you qualified? 

Highlight skills and achievements that demonstrate why you are qualified for the position, and use key terms from the description that are relevant to your background. 

What is your next step?

In closing, you should request an interview, with a strong reminder as to why the employer should meet with you. Also, consider adding a statement saying that you will follow up (e.g., within two weeks) to confirm that she has received your resume and cover letter. Skip this step if they’ve requested that you do not contact them.

Cover Letter Tips: 

• Customize the cover letter for a specific employer and job description. Templates are easy to spot and indicate you don’t really care about this opportunity in particular.
• Address the letter to a specific individual. If no name was given in the job announcement, call the organization to learn who is on the hiring team. If all else fails, use “Dear Hiring Manager:” or “Dear Search Committee:” (please note that those are colons, not commas).
• Isolate three or four skills that you possess that are relevant to the position and mention concrete examples from your resume that demonstrate these skills.
• Be brief! An ideal cover letter will be three to four concise paragraphs and only be one page. 
• Align all text on the left margin. Don’t indent your paragraphs.
• Match the font style and formatting of your resume to your cover letter. 
• Proofread several times and ask friends to help!

Cover Letter Formatting

A cover letter should first and foremost represent you and your experiences in an authentic way. This includes writing style and formatting. However, this outline may give you a place to start. Also, be sure to have someone else review your document for content and flow!

Heading (Ensure this matches the heading you use on your resume as it creates a personal brand. This should include your present address, city, state, zip code, phone number, and email address.)

(Align all text on the left margin.)

Employer’s Name (This can also be the name of the recruiter, or director of the department.)

Organization Name

Street Address

City, State Zip Code

Dear Employer’s Name : (It is important to personalize your cover letter by using an actual name. Utilize Handshake, LinkedIn, or call the organization directly to find this information.)

(First paragraph) Introduce yourself. Indicate the reason you are writing, the specific position for which you are applying, and how you heard about the opening. Briefly express why you are interested in the position, or why you are applying to this company in particular. If you are inquiring about jobs in general, and if no specific opening exists, indicate your interest in career opportunities within your desired field. You may also find it helpful to write a “thesis statement” as your final sentence, which will guide the reader through the rest of your document.

(Second paragraph) Highlight your education and/or skills. This could mean including information on your major, research projects, relevant coursework, study abroad, or other Georgetown experiences. Be sure to connect these highlights to the position you are applying for. Keep in mind, these do not have to be content matches but can include skills such as communication, writing, critical analysis, quantitative, etc. 

While some students will focus the entirety of this paragraph on education, consider whether or not this is a good fit for you. If it makes more sense to first highlight professional accomplishments or other activities because it will make you a stronger candidate, then it is important to do so.

(Third paragraph) Highlight your professional accomplishments. This could include paid positions, internships, volunteer work, extracurricular activities, athletics, etc. Look at your resume, and choose three or four achievements that demonstrate skills the employer is looking for. Look back at the job description for key terms, and think about where you have demonstrated that qualification or skill.

(Fourth paragraph) The closing. Refer the reader to your resume. Request an interview (if appropriate) and give a final reason or summary statement about why the employer should consider you as a candidate. Thank the employer for considering you for the position.

Your signature (If submitting your cover letter online, you don’t need to include a signature)

Your typed name

Sample Cover Letters

• Download our sample cover letter to see a properly formatted, well-written example of a successful cover letter.
• To see additional cover letter samples, visit Resume Worded and sign in with your Georgetown email address.

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Cover Letter Overview

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A cover letter is a one-page document you submit with your resume and application. The purpose of your cover letter is to provide a brief introduction of yourself and summarize your professional experience. It is also your opportunity to answer the question, “Why should I hire you?” Your cover letter gives you the chance to speak directly on how your experience, skills, and accomplishments align with the position you are pursuing. Be sure to tie your experience directly to the job description. Your cover letter allows you to expand on your experience and demonstrate how you are a fit for the position and organization.

• Your cover letter should be a professional, one-page document using proper grammar with no spelling or punctuation errors.
• Use a business letter format when writing your cover letter. You can view a sample cover letter in our Effective Resumes, CVs, Cover Letters, and LinkedIn Profiles Guide .
• Avoid using “To Whom It May Concern” when addressing your letter. Find a recruiter or manager to address the letter so that it is more personalized. If you cannot find a name, it is acceptable to use “Dear Hiring Manager” or “Dear Hiring Committee” for example.
• Your cover letter should be no longer than 1 page consisting of 3-4 paragraphs. This includes an introduction identifying the position and organization you are applying for, 1-2 body paragraphs highlighting your qualifications as it relates to the position, and a closing paragraph restating interest and thanking them.
• Do not use your cover letter to repeat or copy what is already on your resume. Instead, highlight impact, achievements, and quantifiable actions.
• When emailing a recruiter or hiring manager directly, use the body of the email to write two to three sentences that introduce yourself and mention which position you are applying. Include your cover letter and resume as PDF attachments. Do not cut and paste your cover letter into the body of the email.

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Cover Letters

A well-written cover letter should always accompany your resume or application. Its purpose is to introduce yourself, expand on the experience in your resume as it relates to the job description, and explain why you are interested in that specific company/organization.

Cover Letters for Job and Internship Listings

A good cover letter should:

• Open with a compelling paragraph that tells a story and catches the reader’s attention.
• Connect your experiences and qualifications with the desired qualifications of the employer.
• Include specific information about why you want to work for the employer and industry.
• Exemplify clear and concise writing skills with NO grammar/spelling errors.
• Demonstrate your knowledge of the position AND the company.

More detailed information about writing a cover letter can be found in the Career Readiness Workbook . You can also utilize Ramped Careers AI Tool to help write a personalized cover letter for any position.

Helpful Links

• Crafting a Compelling Cover Letter
• Cover Letter Samples

You should always include a cover letter for each application, even if the application indicates the cover letter is optional. Writing a customized cover letter shows your willingness to put more effort into the application.

It is recommended that you address your cover letter to the recruiter or hiring manager by name if you know it. If you do not know the name of the recruiter or hiring manager, keep it simple with “Dear Hiring Manager.”

It depends on the recruiter and hiring manager. Many recruiters and hiring managers may read the cover letter and others might focus on the resume to determine your qualifications for the position. To be safe, be sure to write a customized cover letter for every position you are applying to.

Cover letters and resumes are professional documents used to help you secure a job or internship. It is recommended that the cover letter have the same format style as your resume, including the header with your contact information, same font and font size, and same margins.

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Your Guide to Cover Letters

What is a cover letter.

A cover letter is a professional communication that should accompany your resume when you apply for a job or internship. A cover letter is the first piece of information a potential employer sees about you. If effective, it should pique an employer's interest and encourage them to move on to your resume with stronger conviction.

Check out the step by step videos & tutorials in our Brightspace organization. From building your first resume to landing your first job, our series of self-paced learning modules to help through every stage!

Ready for feedback?  Submit your cover letter  and get personalized feedback within 48 business hours (you do have to enroll in our Brightspace site, but don't worry, it's easy & instanteous). 

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A good cover letter:

• Answers the question: “How will you help the organization meet their goals?”
• Links your accomplishments and skills to the job requirements. Why should they care about the items in your resume? Lay out how and why you would make a difference at this organization.
• Is unique for the particular position. You should not re-use cover letters for multiple positions.
• Should focus on how you will contribute to the organization, not just provide your life story.
• Does not reiterate your resume, but provides context for some of the items on your resume.

Preparation and Organization

• Carefully review the job description and identify key skills and experiences that the employer is looking for.
• Include your address and the employer's address in blocks at the top of the page.
• Whenever possible, address your letter to an individual within the organization rather than "To Whom it May Concern." Review the job description or organization's website, or call the organization to obtain the name and position title of the contact. If you cannot find the information, start your letter with " Dear Search Committee, ".
• Your cover letter should be no more than one page and will typically have 3-4 paragraphs. You do not need to indent paragraphs.

Paragraph 1: Introduction

Explain why you are applying to this particular position and this particular organization. What is interesting, exciting, or unique about the role or company? This could be their culture, size, location, mission, products, constituents, projects, etc. Why are these important to you? Provide the name of the position you are applying to within this paragraph. Optionally, you can mention who referred you to the job or internship.

Paragraph 2: Body

How will you help this organization meet their goals through work in this position? In addition to addressing your experiences and skills, detail why they would matter for this position. Analyze the job description and be specific about how your skills/experiences connect to the position responsibilities. You can use the format: “I have had experience doing ABC, which would enable me to accomplish [these goals] in this position.”

Paragraph 3: Closing

Reiterate your interest in the position and thank the reader for their time and consideration. Close by signing your name (typed is fine).

Putting it all Together

Review examples of cover letters to get an idea of how they can look (but be sure not to copy them -- yours should be unique!). Ask someone (a Career Center or Writing Center staff member) to proofread your letter for its effectiveness, tone, and grammar.

Sample Cover Letters

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Additional Resources

• View the Candid Career Video Library on cover letters
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Cover Letters

“Do I  really  have to write a cover letter?”

If it’s an option, we recommend it! A well-written cover letter:

• Highlights your written communication skills;
• Expands on specific experiences from your resume you want the hiring manager to know more about;
• Shows you’ve done your homework on the company/organization;
• Allows you to name drop someone who referred you to apply to the position.

A cover letter is like an advertisement! 

Opening paragraph

Catch the reader’s attention.  What position are you applying to? What interested you about the position/company? Have you spoken with someone in the company/organization about applying?

• Take the time to customize your cover letter to fit the job description.
• Make it clear you’ve done your homework on the company and position to stand out in the hiring pool.

Middle paragraph(s) 

Communicate your skills and experience with concrete examples.  

• Your cover letter should not just restate what’s already on your resume.
• Instead, it should provide additional detail and context for your experience.
• This section can be anywhere between 1-3 paragraphs depending on the amount of experience you have, but your letter should fit onto one page.
• Consider breaking these paragraphs into themes related to types of experience (e.g., academic and work), or skill sets (e.g., customer service, leadership).

Final paragraph 

Compel the reader to act and thank them for their time.

• Reiterate your contact information so it’s extra easy to contact you for an interview.
• You can also restate your interest in the position and their company.

Overall formatting 

• Use the same header as your resume  with your name and contact information.
• Keep your cover letter to  1 page in length .
• Use block paragraph formatting  to follow the business letter style.
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It should be concise and straightforward, and it should clearly demonstrate why you are a strong fit for the specific job you are applying to. Cover letters are typically 1 page and should include a similar layout (contact information header, heading and subheading styles, fonts, etc.) to your resume for your applicant “brand.”

Elements of a Strong Cover Letter

Speak to the job description and employer.

• Target your letter to the specifications of the employer. If a detailed job description is available, study its language and look for repetition of key skills or qualifications they seek and how you embody those. If there is no job description or limited information, then research as much as you can about the organization’s mission and reflect on common values you share.
• Research the company – its mission, brand, and culture. Think about what makes you want to work at this company specifically. Plan to include a couple of lines about this in your introductory or closing paragraphs
• Think about the top 3-5 values, skills, or qualifications you have identified from above. What relevant skills, experience, or accomplishments demonstrate your ability to fulfill those needs or requirements?

Provide Specific Examples

• Give examples of the experiences and skills that best qualify you for the position (the ones from your list).
• Do not repeat everything listed on your resume as examples; instead, focus on specific key points from a couple of roles held that you could reflect on with the most detail. Employers will often have your resume as a companion document.
• Articulate your qualifications, strengths, and interests in 3-4 paragraphs.
• Avoid examples that are not connected to the most important needs of the employers.

Write Professionally

• It's important to remember this is a formal document that you can refer to even as you prepare for your interview and later stages of offer negotiation.
• This is not a casual letter or email, so avoid contractions, informal greetings or closings, and abbreviated terms to ensure precision, accuracy, and clarity.

Structure of Cover Letter

Your header.

• Can be the same header you use for your contact information in your resume
• You should put the date on the letter along the left margin

Employer Information

• Hiring Manager’s name if known
• Hiring Manager’s title if known
• Company name if known
• Full street address of company if known

All information should be aligned along the left margin in letter format.

First Paragraph: The Introduction

• Introduce yourself and identify why or for what role you are writing.
• State how you learned about the position.
• Identify why you are interested in the position or employer.
• Indicate what qualifies you for the position as a preview of the next paragraphs by listing 2-3 key skills or qualifications you possess relevant for the role.

Second Paragraph: The Evidence

• Choose 1-2 experiences, courses, or projects that support your strength for the role and connect reflections of those individually with the needs of the employer based on the job description.
• Provide specific examples of how you have fulfilled similar requirements or responsibilities in the past, highlighting your results and achievements and making your skills transferrable this way.

Third Paragraph: The Connection

• Identify specifically what you know about the employer (their mission, brand, values, etc.) and how that excites you for the career opportunity given your experiences and interests.
• Make explicit how you will support, enhance, and/or innovate within such a setting.

Final Paragraph: The Wrap-Up

• Reiterate your interest in the position
• Note your preferred method of follow up (email, phone, etc.)
• Thank the employer for their time and consideration.

Cover Letter Resources

What’s the best way to get your cover letter noticed? Personalize it. Employers can tell when a cover letter is generic; always avoid sending in generic application materials.

How to Personalize your Cover Letter

• Find a specific person to address your cover letter to instead of writing “To Whom it May Concern” or “Dear Sir/Madam”. Can’t find an exact person? At least address your cover letter to “Dear [Organization Name] Hiring Manager”
• Include a statement or two in your first paragraph about why you are interested in specifically that company/organization and that particular job/internship.
• Focus on the most relevant experiences and qualifications written in the job description and provide proof that you meet or exceed what they’re seeking. 

Sample Structure of a Cover Letter

Paragraph-by-paragraph, learn what information to include in future cover letters.

Your Address City, State ZIP Code Date Name of Individual You are Addressing Your Cover Letter to Job Title of Individual Name of Organization Organization Address City, State ZIP Code Dear [Name of the Hiring Manager]: First Paragraph:  Be enthusiastic and indicate your reason for writing (i.e., the specific position, type of work). Tell how you learned of the opening. (If referred by someone - professor, relative, former employer/employee, etc. - it is a good idea to mention that person's name and that they suggested you write. Spend 1-2 summary sentences stateing specific reason(s) for your interest (and excitement) in the position and/or the organization. Second Paragraph: If you recently graduated, explain how your academic background makes you qualified for the position. If you have related experience, draw 2-3 connections between experiences on your resume and specific requirements /skills listed in the job/internship description . Do not copy/paste sentences from your resume. For example, try something like this….”I understand you are looking for someone who can do_____. When I was a [insert role title from relevant previous experience you want to highlight] at [company name] , I had the opportunity to do  ______[speak about the skills you acquired/practiced there that match a part of the job/internship requirements descriptions] . If you do not yet have related experience, showcase how you are eager to have this experience be the next step for you professionally . Final Paragraph: Indicate your desire for an interview to discuss how your interests and background fit the needs of the organization and the position. State your contact information (phone number, email address, etc) and other materials that may be helpful for them to learn more about you (portfolio, LinkedIn profile if complete). Thank the reader for their time and consideration. Sincerely, [Your Name]  

Sample Cover Letters

5678 Turtledove Drive College Park, MD 20740

September 1, 20XX

Mr. Juan Sebastian Roa Head of Development and Communications 4110 Kansas Ave NW Washington, DC 20011

Dear Mr. Juan Sebastian Roa:

I recently located the Communications Intern position with the Spanish Education Development (SED) Center through the University of Maryland's job and internship database, Handshake. I am a second-year student majoring in communication and intend to minor in Spanish Language and Cultures, which is my native language. I am interested in this position because it represents a convergence of both of my interests - education through media, particularly social media, and the Spanish language and culture. I have strong written and verbal communication skills and extensive experience using social media platforms to boost the engagement of campus-wide student organizations.

I am excited for the opportunity to apply these skills to further the mission of SED in the role of  Communications Intern. I have had several opportunities to refine and strengthen my written and verbal communication skills. For example, as a Teaching Assistant for an Introduction to Communication course at the University of Maryland, I had the opportunity to collaborate with an instructor professor to tailor the curriculum to meet student’s needs, as well as liaise between the professor and a class of 30 students.

Furthermore, I graded papers and helped students identify areas of improvement in their writing, led group discussions, and took advantage of the opportunity to present to the class the role of language and communication in today's global society. Similarly, I have also developed competency with using several social media outlets. This past year, I was the public relations and social media chair for a student organization - t he Undergraduate Communication Association (UCA) . Independently, I developed a strategic 1-year plan that detailed how TikTok and Instagram could be utilized to engage more people on campus. Our end-of-year report showed that this plan resulted in a 70% increase in event attendance and a 25% increase in club membership. 

I am very excited to bring these communication and social media strategizing skills to the Spanish Education Development Center, whose mission truly represents the kind of work I hope to contribute to in my career. I look forward to hearing from you regarding the next steps in the application process.

Sincerely, Sasha Perez

Sasha Perez [email protected] 202.345.6789

123 Elm Street College Park, MD 20740 April 1, 20XX

Nicole Thomas Director, Quality Control Merck & Company, Inc. 410 Georgia Avenue, NW Washington, DC 20001

Dear Ms. Thomas:

At the University of Maryland Fall Career & Internship Fair, I had the opportunity to speak with a recruiter and learn about the entry-level Quality Control position available with Merck & Company, Inc. I will graduate in May with a Bachelor of Science in Mathematics, specializing in statistics. During my undergraduate studies, I had the opportunity to cultivate my interest in corporate production and plant management through rigorous coursework, insightful internships, and involvement in business-related student organizations with peers who shared my curiosities.

I am excited to apply the skills I have gained at Merck & Company, Inc. My interest in operational excellence is grounded in a strong theoretical foundation. At UMD, I had the chance to gain field-relevant critical thinking skills through courses such as Applied Research Methods, Business Statistics, Collective Bargaining, and Operations Management. Then, I had the opportunity to apply my academic learning through various internships. For example, last summer, I worked at Kraft Foods as a production intern. In that role, I gained valuable experience in both quality control and operations management.

As I learned about the importance of delivering safe food products customers can trust, I became interested in applying my skills in the broader healthcare industry, which led me to research the work of Merck & Company, Inc. In addition to internships, I have also been active in many business-related campus clubs and organizations, which have continued to foster my interest in the successful functioning of large-scale businesses and companies. 

To conclude, I believe my motivation, independent work ethic, and aptitude for statistics make me a strong candidate for this position.

I am eager to meet with you to discuss this exciting opportunity further and to hear from you about the next steps in the application process. Thank you for your time and consideration.

Sincerely, Jason Vincent

Jason Vincent [email protected] 240-222-2226

Meet with Us to Review Your Cover Letter

Review the tools and samples above. Make edits to your own cover letter and have your best effort cover letter reviewed by our staff.

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Cover letters, informational videos.

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Cover Letter Samples

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SECTIONS OF A COVER LETTER

Personal contact info.

Required : Name, Address, Phone, Email Optional : LinkedIn, Online portfolio

Employer's Contact Info

Name, Department, Company, Address. If no specific person's name use position title or dept. name, If no address use email with city/state

Try to address your cover letter to a person. If no specific name can use "Dear Search Committee,", "Dear Hiring Manager,", or "To Whom it May Concern:"

Beginning Paragraph

Introduce yourself and express your interest in the position. Possible subjects include:

• Who you are - year in school, university, major
• The specific job title
• How you heard about the job and, if appropriate, name of the person who told you about it
• Why you're interested in the position (be specific!)
• Why you're qualified. This should be a brief one sentence summary of why you are a good fit for the position (similar to a thesis statement)

Middle Paragraph(s)

Describe 1-3 of your experiences/projects that show your job-specific skills and qualifications. Make sure to:

• Show how you make a good fit with the position/organization
• Focus on what you will bring to the organization that will make them glad they hired you
• Not simply restate your resume
• Break up the paragraph into smaller sections if it is too big. Smaller paragraphs are more readable

Ending/Summarizing Paragraph

Final interest and fit statement in which you:

• Include your availability, and how you will follow through with the application. Tell the reader what is the best way to reach you
• Thank the employer for their consideration
• Add any other practical remarks - e.g. if you have not completed a certification yet but are scheduled to take the exam, or if you will be relocating or will be visiting the area soon

Closing Signature

"Sincerely", "Best Regards", "Yours", Hand-written signature AND Typed name. Best to hand-write signature but if you are unable to scan document you can use script-like font instead

A cover letter is an important tool to use when applying for a job because it:

• Introduces you to the prospective employer
• Highlights your enthusiasm for the position
• Describes your specific skills and qualifications for the job or internship, and clearly explains why you are a good fit
• Confirms your availability to start a new position

You should always include a cover letter when applying for a job unless you are specifically told not to by the employer. We recommend that you write a cover letter (aka letter of intent) after you have drafted and tailored your resume or curriculum vitae (CV) for a particular job description. For academic faculty and teaching positions, see cover letter instructions in Masters, Ph.D.'s and Postdocs section. When applying online and limited to uploading one document, you can create a single PDF document that includes both your resume and cover letter.

What to Include in a Cover Letter

Use the cover letter template and planner to get started. When drafting your cover letter, keep the following DO's and DON'Ts in mind:

• Limit the cover letter to one page if possible, unless applying to academic faculty, teaching or research positions.
• Use the same font and formatting in the cover letter as you use in your resume.
• You might also want to use the same header in both a cover letter and resume. See header formatting examples .
• If providing a printed copy, use the same type of paper for both your cover letter and resume. Resume paper can be purchased at the UC Davis Bookstore or at an office supply store.
• Many tech companies prefer the cover letter not be attached, but uploaded as text in an email with the resume attached.
• Use formal, professional language in a cover letter. This is true when sending your cover letter as text in an email (above point).
• Personalize each cover letter to the specific position you are applying to.
• "Dear Hiring Manager,"
• "Dear [insert department here] Hiring Team,"
• "Dear Recruiter,"
• "Dear Search Committee Chair and Committee Members:" (used for academic teaching positions)
• "To Whom It May Concern:" - Note, this last one uses a ":" not a ","
• Check for typos, proper grammar and accuracy.
• Use spellcheck, but do not rely on it to catch all errors.
• Have multiple people review your application materials.
• Make an appointment with an ICC advisor to review your application materials before you apply.
• Unless told explicitly not to, you should always include a cover letter in your application.
• Don't use text abbreviations or emoticons if you are using email.
• Don't be too wordy or write just to fill the entire page.
• Don't submit a generic "one size fits all" cover letter; tailor your cover letter to fit each position. Thus, none of your cover letters will be exactly the same, though a lot of content will be similar in each.
• Don't repeat or summarize your resume in your cover letter. Instead, focus the cover letter on your enthusiasm for the job, excitement about working with that organization, to highlight unique skills that make you qualified for the position and a good fit for the employer.
• Don't overuse adjectives or superlatives, especially subjective ones (e.g. "You are the best company in the world" or "I am the most hardworking student intern you will ever meet.").
• Quantify when possible. "I've helped organize three club events, including two successful initiatives attended by 25 people" is a better descriptor than "I've helped organize several club events, including a couple successful initiatives attended by many people."
• Don't exaggerate your skills or experience.
• Don't use UC Davis letterhead, logo, or UC seal in your cover letter. [NOTE: For graduate students and postdocs, some departments allow use of department letterhead for tenure-track faculty applications. Check with your department before using.]

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How to Write a Successful Cover Letter

November 2018 by kim tang.

You’ve mastered creating a resume , you’ve done your research on the company, and you’re about to apply when suddenly you realize: you have to write a cover letter. Don’t panic! Cover letters, while definitely not glamorous nor easy to write, can provide your employer excellent information about yourself that they don’t see in your resume. If your cover letter is stumping you, here are some tips to get started.

1. Structuring your cover letter

Much like your resume, your cover letter shouldn’t be longer than a page. You also shouldn’t feel pressured to need to fill an entire page — concise and well-written is the goal. 

It doesn’t hurt to look at templates as inspiration, but don’t copy and paste a template and use it for each application. Hiring managers read hundreds of letters and can spot a template miles away. Try to make each cover letter personalized in some way to avoid it being skimmed over and ignored. Whenever possible, find the hiring manager’s name and address the letter to them. If you can’t find it, then a simple “Dear Hiring Manager” will work as well.

Cover letters are typically structured with an intro, body, and conclusion. Your introduction paragraph can be as simple as stating what you’re applying for, and why you’re interested. It also doesn’t hurt to talk about how you discovered the company you’re applying for — what have you heard about them, what drove you to apply, why are you passionate about the position, and so forth are all good questions to keep in mind while planning your cover letter.

As for the body, here is where you can go into detail about your experiences and how they relate to the position. Finally, the conclusion simply summarizes everything up. Your cover letter doesn’t have to be, and shouldn’t be, too long or complicated.

2. Don’t just repeat your resume

Your cover letter shouldn’t be your resume — it should be a supplement to your resume. Pick a few key aspects on your resume you want to elaborate on in your cover letter and speak more about those experiences in the body of the cover letter. The experiences you select should be directly related to the position; your cover letter is a great way to highlight to employers that you did your research and you understand the company. You can also use this time to talk more about your skills and experiences not listed on your resume that you may find important and applicable.

Pro tip: use the job description to pick out key words and phrases to include in your letter! The description is a great way to make sure you’re choosing the most relevant experiences and skills to highlight as well.

3. Showcase how your skills can help the company

Highlight how your skills and experience can benefit the company or organization. What is something you bring to the table that would benefit the role you’re applying for? Tailor your cover letter to mirror the needs of the company and your own skill set. Be specific and clear when sharing your experiences and skills.

4. Use relevant examples to tell a story

Much like how in an interview, you show draw from your experience to highlight your qualifications. For example, if a company is looking for someone who is collaborative, has strong communication skills, and is a leader, talk about a time you helped lead a group project or worked alongside peers. These examples are better than just stating “I am leader, collaborative, and work well in a team”. Talking about specific projects or roles you have held will show your qualifications rather than just stating them.

5. Do your research

Prepare for your cover letter by researching the organization you’re applying for as well. Is the company a little more casual or is it more professional? What are their goals and values? Understanding these company details can help you decide how to format your resume and what to include. Plus, being prepared never hurts!

6. Stay genuine without being cheesy

Often times, the tone of the cover letter can be the most difficult to figure out. Avoid phrases that you wouldn’t normally say in a conversation with a hiring manager, and sound as close to you as possible. Like mentioned above, researching the company is incredibly important — the company culture can help you determine how to phrase your letter. A large insurance firm and a publishing company will most likely have different cultures, and the tone of your cover letter would reflect that.

7. End with a call to action

Summarize some of your key points, and then mention an action you would like to happen next. An example of a call to action could be: “Thank you for reading my letter, and I hope to have a chance to further discuss the position with you in person”. You’re stating to the hiring manager a next step you hope to see happen, which is a stronger ending that simply thanking them for their time.

Cover letters may seem tricky to write, but you’re never without resources! Check out our Handbook for some examples of cover letters and you can also always schedule a meeting with a career counselor to discuss your cover letter in further detail. Now that you’re prepared, you’ll be churning out cover letters in no time.

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Cover Letters

Crafting an effective cover letter.

Using the strong communication skills you’re developing through your liberal arts education, along with the information that you acquire from conducting employer research, make a compelling case to employers that you have the skills they are seeking.

An effective cover letter communicates to an employer which specific skills and experience you would bring to their specific position and always addresses why you’re interested in their organization. Your cover letter should not be a restatement of the entire résumé. Rather, using full paragraphs, it allows you to provide a comprehensive view of yourself as it relates to the position that you’re applying for.

Cover letters should be tailored for every position to which you apply .  Cover letters take a good deal of thought and time to achieve the right level of professionalism and confidence that will appeal to employers.

Should You Send A Cover Letter?

The answer is very simple.  Always send a cover letter with your résumé even when it’s optional, because it conveys your enthusiasm for the position and that you aim to exceed expectations.   The one exception is if/when the instructions specifically state: “Do not include a cover letter.” If you’re applying for the position via email, copy and paste the cover letter in the body of your email and include the résumé as an attachment.

Cover Letter Help

Check out our Cover Letter Guide for more helpful tips and to view samples. But don’t be afraid to ask for help in the Career Center! And/or: have your cover letter reviewed by a  Writing Center  consultant or your roommate. The bottom line: It’s always better to have another pair of eyes look it over before you submit your application.

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The Career Center

Career pathways ⌄, professional development advice ⌄, jobs and internships ⌄, pre-health at illinois ⌄, resources for international students ⌄, online resume & cover letter reviews.

The Online Resume and Cover Letter Review Service is available when classes are in session during Fall and Spring Semesters. For Fall 2025, the first day to submit is August 26, 2024. The service is suspended during breaks and over the summer.

For LinkedIn profile reviews and CV (curriculum vitae) reviews, please come to   Career Drop-In Advising   or make a   career coaching appointment

What is an Online Resume/Cover Letter Review?

NOTE: Online reviews are unavailable during the Summer. Please utilize our drop-in service or make a coaching appointment for a resume/cover letter/LinkedIn profile review.

You will submit a draft of your resume or cover letter online (currently we use Moodle to collect the files). A Career Center staff member spends 10-15 minutes reading your resume or cover letter and provides written feedback on changes and improvements that could make your document stronger and help you stand out when you apply to internships, jobs, or graduate schools. You will receive this feedback in approximately 3-5 business days.

Please read submission instructions prior to sending your file to avoid unnecessary delays.

What if I can't wait 3-5 business days?

•  Follow the hyperlink to  https://go.illinois.edu/OnlineReviews
• Once logged in, you will be able to access the online portal directly via Moodle navigation or  The Career Center website  at any time.
• First-time users, scroll down and click “Submit your Resume or Cover Letter 1”  *please submit in chronological order
• Scroll and click “Add submission.
• Upload the document you are requesting for a review.
• In the text-box indicate the reason you are requesting a resume or cover letter review.
• Confirm you submission.

Once your document has been reviewed, you will be sent an email from  Moodle  containing a link to view your document and any feedback provided by the reviewer. Feedback will be provided within  3-5 business days.

Related Resources

• How to Write a Resume
• How to Write a Cover Letter
• Action Words (pdf)
• Sample Resumes (pdf)
• Sample Cover Letter (pdf)

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.

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Career Planning and Development Center

We assist individuals with exploring and defining personal career goals, while developing the skills and confidence necessary to be successful.

Your Path to Career Readiness

Webster University's Career Planning and Development Center is here to help you build skills and experience, share your personal brand and execute your career plan.

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Get to know yourself by using the interest profiler to explore your own interests and how they relate to potential employment opportunities. Learn about soft skills valued by employers that you may already have or can work to improve. Use the life values inventory to provide you with strategies for professional and personal development.

Learn about Webster University majors and degree programs and what you can do with different majors. Explore different career profiles with the Occupational Outlook Handbook and through O*Net , and view career videos at Career OneStop . Additional career next steps information is available through Become .

Is graduate or professional school in your future? Determine if your desired career requires graduate or professional school after receiving your bachelor's degree, and explore Webster University graduate programs .

Gather insight from professionals using informational interviewing or through professional associations . Explore career rating and reports and company reviews .

Learn how to grow your network through building your contacts . Participate in the Regional Business Council (RBC) Mentor Network if you are a St. Louis-area business student.

Get involved on campus and in the community. Consider joining student organizations or attending speaker engagements and events as well as conferences like the annual Diversity & Inclusion Conference typically held in February.

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Build skills through work and volunteer experiences. Find job and internship postings for the St. Louis area and beyond in Handshake .

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If you're a currently enrolled student or recent graduate up to one year after graduation, the Career Planning and Development Center (CPDC) can assist you through individual career advising appointments, virtual and in-person career development events, and a variety of resources, including Handshake, Webster's career management and job posting platform. Students can also find additional information and resources through the CPDC Frequently Asked Questions guide and Connections department page .

As a Webster graduate, you have access to Handshake, Webster University's online career management system. Handshake features a database of job opportunities, career development resources, and events. Learn more about accessing Handshake with your personal email address. In addition, access career resources on the CPDC website and attend virtual or in-person events and career fairs offered by the Career Planning and Development Center.

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Cover Letters

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Tell your story

You have a less than one page to convey your interest and qualifications. Tailor your message and be specific.

Cover letters are a tool to introduce yourself, serving as a bridge between your resume and the specific job to which you are applying. Therefore, there isn’t a “one size fits all” cover letter. A cover letter is also a reflection of your writing skills, so take time and care to proofread and review your document. It needs to be specific to the organization and position --  a generic cover letter will not help you.

When should I send a cover letter?

• Applying through Handshake  or another online database and the employer has requested it
• Responding to a job posting
• Sending a response to a referral provided by an alum, friend, or acquaintance

What content should I include in a cover letter?

An effective cover letter includes three paragraphs:

• Responding to an advertised opening
• Inquiring about a possible opening
• States WHY you are applying to, or are interested in, this employer
• Company’s training program
• Company’s product or service
• Demonstrate your company research
• Mention your contact/referral if you have one
• Highlights two or three experiences or academic achievements that directly relate to the qualifications the employer is seeking
• Proves through examples of experiences and activities that you have key skills for the position—i.e., leadership, communication, problem-solving ability, and analytical skills
• May close with a summary sentence of your qualifications and a confident statement that you can make a contribution to the organization
• May reference your enclosed or attached resume
• Thanks the person and indicates that you look forward to speaking to or meeting with him/her, but indicates flexibility as to time and place
• Optional: You may want to share that you will call the contact person at a certain time/day to discuss scheduling a meeting or an interview

Sample Cover Letters

Examples 1-2:   Mary Flint and Peter Smith

Examples 3-4:  Julie Smith and Anthony Hermann

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Answers from Career Advisors … How can I increase the chances that potential employers will read my cover letter?

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It’s frustrating to spend time writing a cover letter without if anyone will read it. We get it! That being said, we always  encourage applicants to write strong, tailored letters. After all, you never know when that stellar doc will be the reason you land an interview!  Here are two ways to strengthen your letters  right now :

Be careful with intensifiers.  Intensifiers do what the name implies: they enhance the meaning of a word and the corresponding phrase. It’s important to check your letters for commonly overused intensifiers like very, a lot  and  really.  Too many of these makes your writing sound informal.

Don’t apologize.  This is supposed to be a self-marketing document, but you wouldn’t believe how many letters say things like, “Even though I don’t have XYZ …” and “I realize I’m lacking in ABC qualification, but …”  Eeek! Writers are often trying to be humble, and generally that’s a good thing, but a cover letter is your chance to highlight the qualities and experiences you DO have, not the ones you’re missing or haven’t developed yet.

Next steps: If you’re new to cover letter writing, no worries! We have plenty of resources to help you. Or perhaps you’ve written a few letters and want to further strengthen your writing. Start with the cover letter section of our website and review the templates in our Career Guide for Undergrads or Career Guide for Graduate Students .

Need a cover letter review? Stop by our Career Lab or Drop-Ins!

AI & Career Development Guide

Career Development Center

Why is AI important in career development?

Understanding how to use AI in the job search is crucial now and will become even more vital in the future. Employers use AI to evaluate applicants with the Applicant Tracking System (ATS) and can sometimes tell when applicants use ChatGPT to write their materials. AI tools can streamline the job search process by improving their storytelling skills through a resume, cover letter, interview prep, and career exploration aligning with their skills and preferences. It is essential to know how to use AI within industries and how it impacts industries. As AI technology advances, those who can effectively leverage these tools and stay updated with how AI changes will have a significant edge in a rapidly evolving job market.

Looking for prompts to help you get started using ChatGPT? Take a look on the Career Center Blog.

Best Practices on Using AI and ChatGPT

Edit Results

• Use AI as a starting point for the first drafts or ideas and refine the output with a critical lens. AI and ChatGPT can be too formal or informal for the intended audience.
• Give ChatGPT a role (an interviewer, employer, etc). Customize your input by providing detailed, specific information about your values, skills, experiences, current pain points, and particular hopes and goals.
• Be sure not to provide private or personal information!
• Edit AI outputs to ensure the content reflects your unique voice and story and to remove any unnecessary language.

Consult Career Advisors & Industry Professionals

• Use AI as a tool to turn your brain on, not off.
• Continuously analyze and question AI-enhanced content and engage in critical thinking every step of the way.
• Balance AI output with human judgment and personal preferences.
• AI can be great for generating ideas and options, but processing and reflecting on AI-generated content with a career educator or other ally is a crucial step.

Use for Career Exploration

• Broaden your job-search strategy using AI for brainstorming and talking to industry professionals to understand niche or emerging opportunities.
• Draft outreach emails to professionals for career conversations and learn about future job openings.
• Subscribe to industry news through listservs, publications, and professional events.
• Use resources like Emerge for updated information.
• Consult and build relationships with industry professionals in target fields to understand market demands and company culture.
• Use ChatGPT to learn needed skills, then apply for internships or gain relevant experience.

For Professional Communication

• Make a clear ask in your emails or messages to peers, faculty, staff, supervisors, or anyone you are engaging with. You can be direct, kind, and professional at the same time.
• Review any written materials for emails or messages to ensure the content isn't repetitive, over-complicated, or simple, and that it makes sense to you and the intended audience.
• AI and ChatGPT can be too formal or informal, so edit them to be professional and kind.
• Remember a subject line even if you write the email through ChatGPT.

Personalize and Tell Your Story

• Begin by developing your narrative independently, which will help to maintain authenticity, before using AI to refine and strengthen materials.
• Get feedback from your career advisor, professors, friends, and colleagues.
• Seek diverse perspectives from mentors, peers, and industry professionals from varied backgrounds to counteract narrow and biased viewpoints from AI.
• Create prompts that personalize (without sharing private information) the outcomes.

Conduct Additional Research

• Be aware that information generated by AI may not be true or accurate. Generative AI pulls from online information, including unreliable news and biased content.
• Research additional information on Google, then use critical thinking skills, paired with feedback from career advisors and industry professionals to enhance the process.

Never Share Personal Information

• Be aware of and cautious about the amount of sensitive personal information shared with AI platforms.
• Seek to understand the platform's data policies, including how data are stored, used, and protected.
• Choose AI tools with strong privacy and security measures as much as possible, but recognize that most information input into AI platforms can and will be recycled back into the world.

ChatGPT Prompts

It’s important to create prompts that customize ChatGPT’s output. To get started, use the CREATE method below: 

Character: Assign a role Request: Give a clear, descriptive, & accurate task Example: Share an example if relevant Adjustments: Refinements are a part of the prompt process Type of Output: How do you want your response formatted Extras: Additional refinement/information/context

Resume: First, review our Resume Guide

• Can you analyze my resume and suggest improvements for applying to [specific job role]?
• What are the key skills and achievements I should highlight on my resume for a position in [industry]?
• How can I incorporate these skill sets and experience [insert keywords] into this resume experience description [insert bullets] for this position [insert job description]? 
• I am applying for the position of [insert title/company name] and want to highlight my skills and experience in [insert field of expertise].
• Please provide some ideas of ways I could improve my resume. 
• What are some great active verbs for [insert job title] resumes?

On Resumes & CVs

• Review our guide to resumes and CVs

Cover Letter: First, review our Cover Letter Guide

• What are the most effective ways to convey my passion for [industry] in my cover letter?
• Draft a cover letter for a recent graduate applying for a [job title] role at [company name]. Emphasize my degree in [field] and relevant internship experience.
• Draft a cover letter for a [job title] role, emphasizing my accomplishments in [specific achievements] and how they can benefit [company name].
• Generate a cover letter for a career changer moving from [career one] to a [career two] role. Emphasize my skills in [transferable skill in job description 1] and [transferable skill in job description 2].

On Cover Letters

• Review our guide to cover letters

Interviewing: First, review our Interviewing Guide

• What are common interview questions for a [job title] position at [company]?
• What might a hiring manager/recruiter at [insert company name] ask regarding this role [insert job description], based on my experience [insert resume]?
• You’re the interviewer for this role: [insert job description]. Can you develop 3-5 interview questions based on this job description?
• What examples from my background help answer [insert question]?
• I interviewed for [insert job title] at [insert company name/industry]. We talked about [insert details from conversation]. What should I write in my thank-you note to my interviewer who is [insert role of interviewer]?
• Additional prompts provided by The Muse which includes best practices, general prompts, for career changers, specific situations, and for after the interview.

On Interviewing

• Review our guide to interviewing

Portfolio: First, review our Portfolio Guide

• What should I include in my portfolio to showcase my skills in [field]?
• Can you suggest examples of strong portfolios in [industry]? 

On Portfolios

• Review our guide to portfolios

Networking: First, review our Networking Guide

• How can I leverage LinkedIn to network with professionals in [industry]?
• Can you provide a draft email to my [industry/class name] professor and a list of questions to ask during a networking meeting during office hours?
• I am interviewing with a [role] who has been in the industry for five years. Analyze their LinkedIn profile [insert text of LinkedIn profile] and come up with three questions I can ask during an informational interview. 
• I met with an alumna who is [role] at a [type of company] We talked about [insert details here] during our meeting. Draft a potential follow-up email based on our conversation. 
• I am a sophomore in college about to have an informational interview. Suggest some questions for an informational interview with an [role at company].

On Networking

• Review our guide to networking

Career Exploration

• My professional background is doing [summarize your background]. Based on my background in [field], what are emerging career opportunities I should consider?
• What are the most in-demand skills in the [industry] sector right now?
• How is the job market for [specific job role] expected to change in the next few years?
• What is the typical career path of a [position]? For example, what is the typical career path of a [role]?  
• What are some entry-level positions for [subject] concentrators/majors? For example, what are some entry-level positions for [role]? 

On Career Paths

• For Undergraduates: Emerge - Career Paths (Login required)
• For Graduate Students: Graduate Career Action Plan
• For Graduate Students: Graduate Program Industry Guides

Job Search: First, review the Job Search Guide

• What are the best job search strategies for entering the [industry] sector?
• What are companies in [industry] that are appropriate for [experience and education level] located in [city]?
• I think this job is really interesting [insert copy and pasted job description]. What key words can I used to describe jobs similar to this one?
• Can you help me create a system for tracking my job applications and follow-ups?
• What types of companies in [industry] are known for promoting a healthy work-life balance?

On Job Searching

• Review our guide to job searching

Career Changers & Freelancers: First, review the Freelance Guide

• What are the steps to start freelancing in [field]?
• How can I market my skills effectively as a consultant in [industry]?
• What are the best strategies for transitioning from [current industry] to [desired industry]?
• Can you suggest transferable skills that are valuable in both [current industry] and [desired industry]?
• What careers blend [skill(s)/topic(s)] and [skill(s)/topic(s)? For example, what careers blend political science and human rights activism?

Other Prompts

• What are the typical salary ranges for a [job title] in [location]?
• Can you provide information on the cost of living and job market in [city] for [job title]?
• Help me craft an argument for a salary raise based on my achievements: [insert achievements].
• What are the standard salary ranges for an entry level [job title] at a [describe company]?
• How can I position myself for a promotion within my current company?

Professional Communication

Don't forget: we're here for you.

As always, make an appointment with your Career Advisor on Handshake to discuss and edit the results to personalize for your career.

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A Note on AI Platforms

AI platforms are tools that students can use for the job search process and within a job, which you can also add to a Skills section of a resume. They should not be used to complete the work or search for it. Students must review the results and edit to personalize the content to the applicant, the role, and the company or organization. We recommend meeting with a Career Advisor to review your application materials in advance to ensure high-quality storytelling that matches you!

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To contact Lacey Henderson, director of career services and professional development, please email  [email protected]

Email  [email protected]  with career-related questions and the team will respond promptly.

How to Write a Cover Letter With Salary Requirements (Template Included!)

Writing a cover letter is already an important part of the job hunt, but mentioning your desired salary can make it even trickier. If you’re wondering how to write a cover letter with salary requirements without hurting your chances of landing the job, it’s all about striking the right balance and choosing your words carefully.

In this article, we’ll walk you through how to handle salary expectations in your cover letter—from deciding if you should mention them at all to writing a proper one.

Searching for a new role? Check out open jobs on The Muse and find the perfect fit for you »

Is it necessary to mention salary in your letter?

The truth is, it depends on the situation. Some job postings specifically ask for salary requirements, while others leave it up to the applicant's discretion.

In many cases, omitting salary requirements can work in your favor, allowing you to focus on your qualifications and fit for the role. However, if a job listing explicitly requests this information, failing to include it could reflect poorly on your attention to detail .

It's also important to consider the job market and your industry. In highly competitive fields, being upfront about your salary expectations can show confidence and transparency, while in other sectors, it might be better to wait until later in the hiring process to discuss compensation . The key is to tailor your approach based on the specific job and company you’re applying to.

How to mention salary in a cover letter

Experts agree that mentioning salary requirements in a cover letter should be approached with caution. “Salary questions are designed to ‘screen out’ rather than ‘screen in’ candidates,” says Alisa Cohen, Career Coach at Close Cohen Career Consulting . This means that revealing your salary expectations too soon could lead to your elimination from the candidate pool if your figures don’t align with the employer’s budget.

“It could result in either being overlooked for the position or receiving a lower-than-expected offer,” says Tiago Pita, Brand Director and Recruiter at Whole Food Earth .

You might want to leave out salary requirements in a cover letter when you don’t have enough information about the role and its compensation structure to provide a well-informed figure. “If the job posting indicates that salary discussions will occur later in the hiring process, it’s often best to focus the cover letter on qualifications and enthusiasm for the role,” Pita says.

By doing so, you keep the door open for a more informed discussion about compensation later in the hiring process, once the employer has seen your potential and you have a clearer understanding of the role.

When should you include salary requirements?

If the application asks for salary requirements, you should comply—but do so strategically (below, you’ll find tips on how to handle this).

If the application does not ask for them, “it’s typically in your best interest to defer compensation conversations to the latest stage possible,” Cohen says. “You have the most leverage when you are at the offer stage.”

By waiting until later in the process, you allow yourself time to demonstrate your value to the employer, which can strengthen your position during salary negotiations.

How do you negotiate salary in a cover letter?

It’s essential to approach this topic with tact, as you don’t want to come across as overly aggressive or rigid. Below are some tips and strategies for effectively incorporating salary negotiation into your cover letter.

1. Do your research

Base your expectations on solid research. Industry standards, geographic location, past salaries, and your experience level are all factors that should be taken into consideration. One effective strategy is to provide a range rather than a specific number, giving you some flexibility and room for negotiation.

Cohen suggests using language like, “My research indicates that compensation for this type of position falls in the range of $XX - $XX. I look forward to learning more about the position and understanding if that is consistent with your range.” This approach shows you’ve done your homework and know what you’re looking for in a job position.

2. Explain your reasoning

This could be based on your research of industry standards, your level of experience, or the cost of living in the job's location. For example: “My salary expectation is based on industry research and my professional experience in similar roles, as well as the cost of living in [City].”

3. Use diplomatic and flexible language

The way you phrase your salary expectations can significantly impact how they are received. Pita emphasizes the importance of using language that shows flexibility, with phrases such as, “Based on my experience and the industry standards, I am seeking a salary range of $X to $Y. However, I am open to discussing this further based on the total compensation package and additional benefits your company offers.”

This wording acknowledges your salary expectations while also making it clear you’re open to negotiation and that you’re willing to consider the entire compensation package, not just the salary.

4. Frame salary as part of the overall fit

Highlight your skills and experience that contribute to the company’s success. This helps keep the focus on mutual benefit rather than just on financials.

Pita suggests language like, “I am excited about the opportunity to contribute to your team and am confident that my skills align well with the needs of the position. I am seeking a salary range of $X to $Y, though I am open to negotiation based on the complete compensation package and benefits offered.” This phrasing shows enthusiasm for the role while also subtly integrating your salary expectations into the discussion.

Cover letter with salary requirements: examples

Below, you'll find cover letter examples with salary requirements for different roles. Each cover letter is tailored to the specific job while including a mention of salary expectations, demonstrating how to approach this delicate topic professionally.

But first, here’s the common structure that should be present at the beginning of all cover letter with salary requirements examples:

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Hiring Manager's Name] [Company Name] [Company Address]

Example #1: Cover letter with salary requirements for Administrative Assistant

Dear [Hiring Manager's Name],

I am writing to express my interest in the Administrative Assistant position at [Company Name], as advertised on [where you found the job posting]. With over five years of experience in administrative support roles, I am confident in my ability to contribute effectively to your team and help streamline office operations.

In my previous role at [Previous Company Name], I managed a variety of administrative tasks, including scheduling, correspondence, and file management, all while maintaining a high level of confidentiality and professionalism. My organizational skills and attention to detail have consistently been recognized by my supervisors, and I am eager to bring this same level of dedication to [Company Name].

For this position, I would like to express that my salary expectations are between $[number] and $[number]. These figures are aligned with the industry average for this role and are also based on my experience, but I am open to negotiation depending on the additional benefits your organization provides to ensure a mutually beneficial arrangement.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team's success.

Sincerely, [Your Name]

Example #2: Cover letter with salary requirements for Marketing Coordinator

I am excited to apply for the Marketing Coordinator position at [Company Name], as listed on [where you found the job posting]. With a background in digital marketing and a strong track record of driving brand engagement, I am confident that I can help elevate your marketing efforts and contribute to your company’s growth.

At [Previous Company Name], I successfully managed social media campaigns that resulted in an X% increase in follower engagement and a Y% growth in lead generation. My experience in content creation, SEO, and analytics has equipped me with the skills needed to execute and optimize marketing strategies effectively.

I would like to request a salary within the range of $[number] to $[number] per year. My salary expectations reflect my education in marketing, along with [number] years of experience in the industry and my in-depth knowledge of digital marketing strategies, content creation, and campaign management. However, given the growth opportunities and additional benefits your organization offers, I am open to negotiating the salary.

Thank you for your consideration. I look forward to contributing to your team and discussing how my background aligns with your needs.

Example #3: Cover letter with salary requirements for Project Manager

I am writing to express my interest in the Project Manager position at [Company Name]. With over seven years of experience managing cross-functional teams and delivering projects on time and within budget, I am excited about the opportunity to bring my skills to your organization.

At [Previous Company Name], I led a team of [number of people in the team] in the successful implementation of a $X million project, improving efficiency by Y% and reducing costs by Z%. My proven track record of leading diverse teams and successfully delivering complex projects on time and within budget makes me a strong fit for this role. I excel in coordinating cross-functional efforts, anticipating challenges, and driving projects to completion with a strategic focus on achieving business goals.

I am seeking a salary within the range of $[number] to $[number] per year. My salary expectations are based on my extensive experience in project management, including [number] years in the industry, and my ability to consistently deliver high-impact results. However, I am open to negotiation to find a package that reflects both the role and my qualifications, considering the growth opportunities and additional benefits your organization offers.

Thank you for considering my application. I look forward to discussing how I can contribute to [Company Name].

Cover letter with salary requirements: template

Not quite there yet? Here's a template to make everything easier for you:

I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a background in [relevant field or industry], I am confident in my ability to contribute effectively to your team and support the company's goals.

In my previous role at [Previous Company Name], I [briefly describe a key achievement or responsibility]. My experience has equipped me with [specific skills or knowledge related to the job], which I am eager to bring to [Company Name].

Regarding compensation, based on my experience and industry standards, I am seeking a salary in the range of $[number] to $[number] per year. I believe this range reflects my qualifications and the value I can bring to your organization. However, I am open to negotiation to find a package that reflects both the role and my qualifications, considering the growth opportunities and additional benefits your organization offers.

Thank you for considering my application. I look forward to the opportunity to discuss how my background aligns with your needs and how I can contribute to the success of [Company Name].

Key takeaways

Including salary requirements in a cover letter can be a delicate balancing act. It’s essential to approach this topic with care to avoid potential pitfalls while ensuring clarity for both you and the employer.

It’s often best to include salary expectations only when explicitly requested or when you feel confident about the compensation range based on your experience and industry standards.

Ensure your salary expectations align with the role’s requirements and the value you bring to the table. If necessary, express your openness to negotiation, highlighting your flexibility and enthusiasm for the opportunity.

Remember, a well-crafted cover letter not only addresses salary expectations but also showcases your qualifications and enthusiasm for the role. By combining a clear, professionally presented salary range with a strong emphasis on your skills and achievements, you can create a compelling case for why you’re the right fit for the job.