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How to Create an Employee Onboarding Presentation (+ Templates)

Written by: Zain Zia

Almost 90% of employees believe their organizations don't have a strong employee onboarding process in place.

This is an alarming stat, especially when you consider that a great onboarding process can boost employee retention and productivity .

In this post, you'll learn how to create an employee onboarding presentation. We’ll also share some amazing onboarding presentation templates to help you get started quickly.

But before you dive in, here’s a short selection of 6 easy-to-edit employee onboarding presentation templates you can edit, share and download with Visme. View more templates below:

Table of Contents

• What is an Onboarding Presentation?

What to Include in Your Onboarding Presentation

• 6 Onboarding Presentation Templates You Can Use

Tips to Nail Your Onboarding Presentation

Next steps in the onboarding process, onboarding presentation faqs.

• An onboarding presentation is a structured document to introduce new employees to the company's culture, guidelines and expectations to help them transition smoothly into their new roles.
• To make the most out of your onboarding presentation, include these sections in your presentations: company overview, core values, code of conduct, organizational structure, employee expectations, employee benefits and compensation.
• Some tips to enhance your onboarding presentations include conducting an ice-breaking session, keeping the presentation on brand, adding visuals, using data visualizations and keeping things short and simple.
• Visme's onboarding presentation templates are the best way to create a customized presentation to help you welcome new hires and set expectations for their first days. Each template includes customizable text, images, videos and more to create an engaging experience for your audience.
• Sign up for Visme's free online presentation maker and templates to create your onboarding presentations in seconds.

What Is an Onboarding Presentation?

An onboarding presentation is a piece of document that brands use to integrate new employees into their organization.

This includes information on the company's history, work culture, employee responsibilities, potential expectations, or quite literally anything that helps a new employee get accustomed to the new role.

In many ways, an onboarding presentation is the first touchpoint between the employee and the organization. That's why its importance can't be understated, especially in remote onboarding .

In fact, studies show that a well-designed employee onboarding process can boost employee retention rate by 82% , and productivity by at least 70%!

Here are some key reasons why you should be creating an employee onboarding presentation for your brand:

• Familiarize employees with your company policies
• Get employees up to speed on the company’s work culture
• Show employees how your product/service works
• Share detailed information on tasks and deadlines
• Clearly communicate goals and expectations
• Reduces anxiety among new employees

By simply investing some time and effort to develop an onboarding process, you can ensure that all new hires feel immediately connected to your organization and have a clear understanding of their roles and expectations to perform even better at their new job.

In addition to optimizing onboarding processes, explore our insightful article on full-cycle recruitment to enhance your strategies for seamlessly integrating new hires into your organization.

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In many ways, the core purpose of an onboarding presentation is education, which is why any onboarding presentation is incomplete without these sections:

• Company overview. Give new hires a brief overview of your company, including your company goals, mission and vision statements, past achievements, and plans of action. This section of your onboarding presentation will help employees understand the type of company they’re working for.
• Core values. No onboarding presentation is complete without a dedicated section on company-wide values. Here, you share your company’s underlying philosophy and principles with the new hire, so they can get an understanding of your company’s work environment.
• Code of conduct. This section should cover the legal, moral, and ethical standards that your company stands for. This will help educate new employees on your company rules and give them a point of reference on how to make better work decisions on a daily basis.
• Organizational structure. Breaking down your company’s organizational structure in front of new employees will educate them on the current chain of command in the company, and their role in the company's hierarchy. It's also a good idea to add a dedicated slide of team members in your onboarding presentations, so new hires know who they’re answerable to, or who they’re going to supervise.
• Employee expectations. In this section of your onboarding presentation, reiterate everything that's expected of a new employee, so they can come up with a strategic roadmap to achieve those goals in the coming weeks, months, or years. For example, if you’re hiring for the sales department, tell them their exact role and responsibility, sales targets or any other KPIs they’ll be judged on.
• Employee benefits and compensation. Lastly, make sure you include the details of everything a new employee is entitled to at your company, including paid leaves, health insurance, gym memberships, bonus structure, remote work and so on.

Depending on your company type, you can add in or take out as many sections as you want from your onboarding presentation. For example, you can add a welcome to the team slide or an introduction slide for the new employee.

But the purpose remains the same: to make employees feel at home and educate them on your company policies.

You can use Visme's onboarding checklist templates to ensure you don't miss anything in the process. These templates include steps to follow and reminders of what you need to do. You can also use them to create your own checklist based on your specific goals and objectives.

6 Onboarding Presentation Templates

Creating an onboarding presentation from scratch can be difficult, but it doesn’t have to be that way. In this section, we’ve shortlisted six of the best onboarding presentation templates that are perfect for any brand type and will help you save tons of time.

Additionally, if you are running out of time and need a quick solution, you can use Visme's AI presentation maker . It's an advanced tool that allows you to create stunning and engaging presentations with just a few clicks.

All you have to do is generate presentations from a text prompt, choose your style and customize them using relevant text, images, icons, and other visuals.

1. Onboarding Presentation Template

This employee onboarding presentation template is a perfect pick for any organization that’s not just looking to improve their onboarding process but also help employees learn about their work responsibilities and get acquainted with company culture.

The stunning welcome presentation template highlights the brand’s expectations from the new hire, guides through the HR process, and most importantly, discusses the workflow overview—so the onboarding process can be as concise and effective as possible.

2. Employee Handbook Presentation Template

This onboarding handbook presentation template is another great way to get new hires quickly familiarized with company policies, role expectations, and other job-related information.

The colorful onboarding presentation template features a dedicated page on the company history, executive team, payroll structure, employee benefits, and workplace conduct—each of which can help new hires get a jumpstart on their career with your company.

The process of creating an onboarding presentation is a collaborative effort. Many members across the organization may provide their input and feedback on the content and design.

Visme offers useful collaborative design features such as live editing, commenting, annotating and version control to ease the design collaboration process.

Also, to ensure you've got complete control over the projects, Visme provides workflow management features that let you manage tasks, roles, deadlines, completion and more.

3. Employee Handbook Presentation Template

Make sure your new hires feel right at home by using this modern, eye-catching onboarding handbook presentation template. This customizable template is an ideal pick for any organization — simply edit your brand colors, fonts and other visual elements.

The template is purposefully designed to assist new company employees to get accustomed to their roles, expectations, code of conduct, compensation and benefits, and much more.

Upgrade your presentation creation process with Visme's AI writer, a powerful tool that helps you generate first drafts, edit and proofread your text and even create a presentation outline . This will save you time and energy, allowing you to focus on delivering an engaging onboarding experience for your new hires.

4. SaaS Training Presentation Template

Running a SaaS business and want to educate new hires on important work-related tasks? This onboarding presentation template is an excellent pick for you.

The template starts with a brief company history, before diving right into the training module. Not only does it include actionable content with visuals for employee guidance, but also has an interactive design that will capture the attention of your audience.

If you’re organizing a training session for your new hires or educating existing employees on additions to your software, then make this template your own by editing the contents of this presentation — images, text, logos, icons, colors and more.

5. Product Training Presentation Template

Training is a huge part of the employee onboarding process. Not only do you have to teach new hires about the company culture and policies, but also familiarize them with their work-related goals and expectations.

So if you’re looking to train your employees effectively, this interactive onboarding deck is the way to go. It includes eye-catching colors, with a perfect mix of graphics and icons that makes the presentation more engaging, interactive, and easy to follow.

This template is fully customizable, so you can edit any part of the presentation to make it your own.

You can use Visme's AI image editing tools to edit, touch up, unblur and upscale your visuals in seconds. All you have to do is select the object and choose your editing options from the left pane.

6. Training Course Presentation Template

An onboarding presentation is not just a great way to showcase a positive brand image and relay work expectations, but also for training employees for their journey with your company.

If the position you're filling in your company requires the employee to be able to use particular software or it's important for them to get familiarized with your work process, then this onboarding training presentation template is a perfect pick for you.

It features a professional design with creative graphics that improve its overall look and feel. Personalize this template by adding your own brand colors and visual assets.

If you aim to create one of the best onboarding presentations, consider customizing this template to integrate key elements that resonate with your audience and deliver a comprehensive onboarding experience.

Visme's presentation templates, along with advanced tools such as Presenter Studio and Presenter Notes, have proven instrumental in assisting organizations worldwide. Now, let's hear what one of our satisfied users has to say about Visme:

“Previously we were using PowerPoint, which is fine, but the interactivity you can get with Visme is so much more robust that we’ve all steered away from PowerPoint.”

“PowerPoint templates are plain and boring, and we want to create more fun and engaging content. Visme has multiple slide templates to choose from, which makes this so much easier.”

“I just made a deck recently and it took me about 15-20 minutes. I found a template I really liked and tweaked it and put it in our brand colors. In PowerPoint, it would take anywhere from an hour to an hour and a half.”

Kendra Bradley, Graphic Content Developer at WOW!

Read the full case study to discover How WOW! is Saving Nearly 79% in Time and Cost With Visme.

Looking for some additional onboarding presentation ideas?? Here are a few presentation tips that can help you get started:

• Conduct an ice breaking session. Ease the nerves of your new hires by sharing fun anecdotes about your organization, playing team building games, or simply asking them to introduce themselves.
• Keep the presentation design on-brand. Your onboarding presentation should show your brand’s personality and voice to new hires so they feel connected to the company. This includes your presentation content, brand colors and fonts .

• Add visuals. While creating your onboarding presentations, make sure to add images, vector icons, transitions, and other visual elements to make them look more engaging and interactive.

• Use data visualization. It usually gets boring and difficult for the audience to keep track of numbers and statistics. This is why it's a great idea to use graphs and charts, wherever possible, to bring your onboarding presentation to life.

• Keep things short and simple. The last thing you want is to bore your new hire with a long and monotonous presentation, so make sure you only add sections that are truly beneficial for the new hire.

Apart from these tips, it's also equally important to work on the delivery of your presentations. This includes being energetic, using storytelling techniques, presentation rehearsal and more.

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During the recruitment process , onboarding becomes the initial step of an employee's journey with the company. They are learning about your company policies, getting to know how tasks are done here, who they are answerable to and what’s expected of them in the long run.

But the onboarding process doesn’t end at the onboarding presentation.

Your job is now to give hands-on training to the new hires by introducing them to their new team, showing them their workstation, equipping them with the correct tools and teaching them anything they need to know to improve their workflow.

Employees can take up a few weeks to understand the processes of your company, and it is your job to help them make that transition as seamlessly as possible.

We suggest you check out our employee handbook and training manual templates that can help you streamline these processes more effectively.

Q. How Do You Present the Onboarding Process?

You can present the onboarding process by creating a clear, informative new hire presentation. This can include company history, culture, rules, team introductions, job expectations, and resources for the new hire. Make sure it's simple, engaging and uses visuals or interactive elements to make it more memorable.

Q. What Are the 4 Phases of Employee Onboarding?

The four phases of employee onboarding are pre-onboarding, onboarding and welcoming new employees, training and transitioning to the new role.

• Phase 1: Pre-Onboarding.  This is the stage before a new employee starts, where you get everything ready for their arrival - like setting up their workspace and email.
• Phase 2: Onboarding and Welcoming New Employees . On their first day, you welcome new employees, introduce them to the team and give them a tour of the workplace.
• Phase 3: Training. During this phase, new hires learn the skills and knowledge needed through training sessions, workshops and mentorship.
• Phase 4: Transitioning to the New Role. Finally, new employees start working on actual projects or tasks under supervision, gradually becoming more independent as they grow comfortable with their new role.

Q. What Are the 5 Cs of New Hire Onboarding?

The 5 Cs of new hire onboarding are compliance, clarification, culture, connection and checking back.

1. Compliance: Familiarize new employees with the company's policies, rules, and procedures to ensure compliance.

2. Clarification: Explain job responsibilities and expectations so new hires clearly understand their roles.

3. Culture: Introduce company values, mission, and workplace culture to help new employees feel connected and engaged.

4. Connection: Foster interaction between new hires and their teammates to build relationships and promote collaboration.

5. Checking Back: Regularly follow up with new employees to ensure their needs are met, answer questions, and provide support throughout their onboarding journey.

Q. What Are the Three Pillars of Onboarding?

The three pillars of onboarding are forming, connecting and unfolding.

• Forming: Setting the foundation by providing new employees with essential information, tools, and resources for a successful start.
• Connecting: Encouraging relationships between new hires and their coworkers to create a supportive and collaborative work environment.
• Unfolding: Gradually integrating new employees into their roles, offering ongoing training and development opportunities to help them grow and succeed in the company.

Ready to Create an Employee Onboarding Presentation?

Now that you know the benefits of creating an employee onboarding presentation and how to make one, it's time to get started for your own company.

Customize one of the templates above using our presentation software , or browse our employee onboarding presentation templates to find the best fit for your needs. You can tweak the information and design, add your brand elements, including colors, icons, logos, images and fonts to the template, and download or share to use.

Sign up to streamline your employee's onboarding process with Visme.

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About the Author

Zain is a freelance writer for eCommerce and SaaS businesses. When he’s not crafting converting copy and insightful content, he can be found making travel videos or discussing soccer on social media.

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This HR Orientation Presentation Template Will Help Onboard New Hires

Let’s face it: HR is no walk in the park. While we might not be on the front lines building products or closing deals, we're the keepers of company culture and the architects of a thriving workplace. Human Resource Business Partners (HRBPs) are essential in creating a solid internal structure and and balancing regulatory compliance with a stellar employee experience.

The best HR professionals excel by fostering a shared understanding of their company's cultural and procedural foundations. But how do they achieve this? The answer lies in communication—constant, tailored, and personal.

One of the prime opportunities for HR to shine is during New Hire Onboarding. This is where you make your first impression on a new employee; let’s be honest, it’s your chance to leave a mark—or trip up entirely. The onboarding journey kicks off with a first-day new employee orientation and a new hire orientation deck, a crucial part of the onboarding process .

On day one, new hires can feel like they're drowning in a sea of tasks, company policies, new faces, compliance checklists, and technical briefings. It’s a lot to take in, and let’s be real, most of it will go in one ear and out the other without proper follow-up or engaging orientation presentation.

That's why first-day orientation is just a piece of the puzzle. Onboarding is a comprehensive process that starts before the new hire's first day and continues well into their first year. It’s about ensuring a smooth, efficient, and effective transition for your new employees.

Our New Hire Onboarding presentation template goes beyond just day one. It includes a roadmap for the first week, month, and six months, guiding both the new hire and their team. This approach also encourages the new hire’s manager and colleagues to prepare for their arrival, complete with clear OKRs—setting everyone up for success with a piece of documentation the new hire can return to.

Pro tip: Send this New Hire Onboarding Template a few days before their start date to give them a mental head start. Customize this free New Hire Onboarding Template here and watch your new hires hit the ground running.

Start before the start

Think back to when you were hired at your current job. When did you sign your offer letter? When did you start? Was there radio silence between those dates? Was there an email from HR? What did this email say? 

Chances are you got a reminder that you need to bring valid identification as well as signed copies of employment documentation such as an offer letter, employee handbook acknowledgment, I9, and a W4.

Onboarding documents, such as a Welcome Packet including an hr orientation presentation, are sent as part of the series of communication before your employee’s start date. These documents provide an overview and help set expectations. They also give your new hire ample time to digest the information and arrive on their first day prepared to learn more.

Putting together a standardized new hire onboarding communication campaign takes the work and the effort out of creating this experience for each new hire. This will also help you build a consistently reinforced employer brand with each new employee.

While some items in the onboarding process can be conveyed via bullet points in an email (direct deposit setup, background check, dress code, etc) others need to be more thoroughly and clearly communicated. The Welcome Packet we've created in Beautiful.ai does just that.

Set the agenda for your new hire onboarding presentation

Get this free template

Be transparent and give your new hire a heads up

Think about it: if you were starting a new job, would you prefer a generic welcome email or a personalized message packed with exciting details about your new gig? Exactly. That’s why we embrace the Golden Rule for our new employee orientation checklist.

Instead of leaving your new employee wishing they’d hit the Snooze button, infuse their Welcome Packet with transparency. Share insider info to remove any ambiguity and give them a head start. Examples? How about a heads-up on the team's work environment, an email introduction to team members ("team, meet our new recruit!"), or a request for a short personal bio for a welcome announcement to the company.

Providing succinct snapshots, like the one in the slide below, helps your new hire feel more at ease in their new position. Keep it simple—no need for paragraphs about each team member's work history or even their last names. Focus on three things: first name, face, and function. These elements will be incredibly helpful when your new hire meets the team in person and will ease some of the anxiety about fitting into their new workplace dynamics.

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Onboarding through the first day, first week, first six months

Every new hire expects to go through an HR orientation when they first arrive. Will the HR orientation take 90 minutes or a full nine hours? How much information will be covered? What questions will I need to ask? These are all unknowns new hires may have concerns about. 

Introductions, new hire paperwork, opening lines of communication, learning about different teams, clarifying the new role and expectations of performance are all unknown to a new hire when they first walk through the door.

Start with sending this Welcome Packet a week or so before the new employees' start date. It streamlines all necessary information and provides answers to the most important questions. Sending it in advance will give the new hire as an opportunity to digest the information well before they are thrown into battle. This “arrow bar” slide is a great way to provide a visual of important topics to be covered and what the progression of “to do” items will look like:

The first day is an integral part of the onboarding process. This is when you’re making sure that everything gets off to a great start. Providing a detailed look at the agenda will keep both you and your new hire on track and help ease the stresses of day one for both you (HR) and the employee.

Beautiful.ai’s Agenda Slide is specifically designed to convey a list of itemized events. It works great for providing an overview of your new hire’s first day. You can add additional information to each of the items, such as: who the meetings will be with and where they will be held. However, since the orientation presentation goes into further detail about these meetings later on, you can feel free avoid the nitty gritty stuff for now.

Here’s a sample of a first day for a new hire:

• Welcome Session: Begin with a warm welcome from HR and a brief introduction to the company’s mission, values, and culture.
• Office Tour: Give a tour of the office, including key locations like restrooms, break rooms, and emergency exits.
• Workstation Setup: Ensure their workstation is ready with all necessary equipment and supplies.
• Orientation Presentation: Use the new hire orientation PowerPoint to provide an overview of the company’s history, structure, and key policies.
• Meet the Team: Introduce the new hire to their team members using the succinct snapshots from the new hire template—first name, face, and function.

First week schedule for a new hire:

Incorporate role-specific training materials into the new hire template. This could include step-by-step guides, FAQs, and other resources that the new hire can reference throughout their first week.

Day 2-3: Role-Specific Training

• Departmental Overview: The new hire should meet with their department head to understand the team’s objectives and how their role fits into the larger picture.
• Shadowing and Mentoring: Pair the new hire with a mentor or buddy for shadowing sessions to get a hands-on feel for their daily tasks.
• HR Orientation Presentation: Dive deeper into company policies, benefits, and compliance training using the HR orientation presentation slides from the new hire template.

Day 4-5: Integration and Initial Tasks

• Project Kickoff: Assign a small, manageable task or project to help the new hire get started and build confidence.
• Feedback Session: Schedule a check-in with HR and the new hire’s manager to discuss their initial impressions and address any questions or concerns.
• Team Lunch or Social Activity: Plan a casual team lunch or social activity to help the new hire bond with their colleagues.

The six month milestone

Onboarding is all about crafting an exceptional employee experience and setting your new hire up for success. It doesn’t end after Day One. In fact, it typically takes about a year for someone to fully get up to speed in all aspects of their role. That's why having a plan that extends at least six months is crucial.

Once you've got this plan, make sure your new hire knows what to expect—not just on their first day, but throughout the next week and the next six months. The goal is to give them a clear roadmap of the important milestones ahead.

Here’s the key: don’t overwhelm them with too much information at once. Instead, provide a high-level overview of what’s coming up, highlighting the major milestones for Week 1 and the first six months. Save the nitty-gritty details for calendar invites and meeting agendas. This way, your new hire gets the heads-up they need without getting lost in the details.

For this purpose, nothing summarizes a sequence of milestones like beautifully rendered timelines , like the ones below. While this example concludes the onboarding at month 6, it is to be expected that this timeline would be different for each company. Editing the start and end points, as well as adding milestones, is as easy as clicking a button.

Once the onboarding is complete, it doesn’t hurt to check for understanding, measure the results, analyze the gaps, and incorporate feedback and improvements in your Welcome Package for the next hire. 

Customize this free Employee Onboarding template now.

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New Employee Induction

It seems that you like this template, new employee induction presentation, premium google slides theme, powerpoint template, and canva presentation template.

Give your new employees the welcome they deserve! This template with gradients and geometric shapes will allow you to include all the relevant information for your company's new employee. Everything is 100% customizable, so you can adapt the slides to the specific characteristics of the new hire. In addition, charts, diagrams or timelines will make what you present very clear. Take a look now!

Features of this template

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Corporate Onboarding PowerPoint Template

Number of slides: 10

Employee onboarding is the process of introducing newly hired employees into the company. The onboarding process is key for new members to understand the team’s culture, business operations, their responsibilities in the company and solve any inquiries about their role. Use the Employee Onboarding PowerPoint template to share key information about the company with new employees. You’ll be able to showcase the company’s mission, values, team organization, a company timeline, employee programs, and more.

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New Hire Onboarding Presentation Slides

Company values slide for onboarding deck.

Your onboarding presentation should give new employees an overview of the company and its culture. A good way to start is by sharing the company’s mission and values. This slide comes with a four-stage circle diagram for you to include the guiding principles of the organization. You can also add a brief description and modern icons for each one. 

Team Leaders Slide for Employee Onboarding Presentation

A corporate PowerPoint slide to Introduce the company leaders. This section features an organizational chart where you can add a professional shot of the CEO and the department managers. It’s a must-have for every onboarding presentation to include the company leaders so new employees get familiar with whom manages every department and whom to talk to in case an issue arises.

Company Timeline for Orientation Process PPT 

Another important aspect to address in your onboarding presentation is the company’s history. You can use storytelling to share with new employees how the company came about and its milestones through the years. It’s an incredible opportunity to get them inspired and excited about joining the company.

New employee first week schedule

You’ll find a PowerPoint schedule slide to showcase the onboarding and induction activities for the employee’s first week. It goes from Monday to Friday.

Employee Orientation and Onboarding PPT

The Onboarding PPT template has a sober blue color scheme, an elegant design style, and business icons that generate a corporate look and feel for the whole deck.

Brand your Onboarding PowerPoint Slides

Customize your employee onboarding ppt presentation with photos of the team, your company logo, and brand colors.

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New Employee Onboarding PowerPoint Template

Prepare an influential company presentation using our New Employee Onboarding PowerPoint Template . An onboarding presentation is the first opportunity for the executives to portray a positive image of their organization before the newly hired professionals. Thus, to facilitate our corporate users, we have created this slide deck covering different aspects of the company employee onboarding process. Professionals from any domain can employ this new employee onboarding PPT template to familiarize the newcomers with the organizational culture and how the systems operate.

The design of this New Employee Onboarding PowerPoint Template is simple and attractive. Presenters can add their company logo, name, and page numbers to the bottom of the slides. Different PowerPoint objects decorate their various slides. The first slide of this employee onboarding template for presentations is a cover slide with a picture that can be replaced accordingly. Similarly, the table of content and ending slides use decorative image designs. Users are provided with the following descriptive slides to discuss the new employee onboarding process:

• Preboarding Checklist: The clipboard infographic diagram of this slide can help prepare a preboarding checklist for mentioning the essential steps, i.e., welcome, plan, e-mail setup, etc. This pre-onboarding checklist can be combined with other checklist templates .
• Orientation Slide: Executives can enlist the process steps of new employees and guide the employees about documentation, compensation, safety, and other policies.
• Training Activities: Various training activities can be listed in a vertical flow diagram.
• Onboarding Roadmap: This table diagram features the onboarding roadmap for the new employees in weekly and monthly phases. Users can also incorporate the slides of our 30 60 90 Day Plan template for PowerPoint or 90-day plan template in their presentations. Additionally, presenters can use other roadmap slides to enrich this presentation.
• Evaluation Matrix: Lastly, the evaluation slide is an editable charter to showcase the objectives, methods, responsible, and schedule of the evaluation levels. An evaluation matrix can also be combined with other matrix templates .

Our users can conveniently download and customize various employee onboarding slides using PowerPoint and Google Slides presentations . These slides are entirely editable and can be used for company onboarding presentations for new employees of any department. So, grab this layout and shape your presentation in an innovative style.

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Blog Human Resources How To Create A New Employee Orientation Presentation

How To Create A New Employee Orientation Presentation

Written by: Jennifer Gaskin Jul 21, 2021

A person’s first few weeks at a new job are a mix of excitement and anxiety as they settle into their new role. Unfortunately, many companies lag when it comes to creating an onboarding plan and getting new hires off to a good start. 

High turnover and poor productivity are common problems that can stem from ineffective orientation and onboarding, but companies that get these tasks right can improve retention by 82% and boost worker productivity by more than 70%.

It’s important to make sure the onboarding materials are informative and clear, but also interesting to go through. Venngage’s onboarding plan templates can be helpful for HR teams who want to create visually appealing materials.

Check them out and see how you can revamp your onboarding process!

Click to jump ahead:

What is new employee orientation?

What to include in your employee orientation, how to create a successful new employee orientation & onboarding program, company handbooks and presentation examples, onboarding and orientation checklist examples, training and microlearning examples, 3 benefits of successful orientation and onboarding, onboarding resources for remote teams.

New employee orientation refers to the process of introducing a new team member into the workplace. This process generally takes place over the course of a few days to a week and differs from onboarding , which we’ll address in a moment.

Depending on your organization and the team member’s job functions, new employee orientation typically includes some or all of the following:

• Filling out health insurance, tax and other paperwork
• Introductions to coworkers
• Tour of work area or entire facility
• Setting up desk or workstation
• Review of handbook , including key policies and company mission

New employee orientation vs. onboarding

Many companies use the terms orientation and onboarding interchangeably, but they differ in important ways. The easiest way to make the distinction clear is that orientation is a part of onboarding , but the onboarding process extends far beyond basic new employee orientation.

Onboarding can last as long as a year, depending on the role and the organization. At the end of an onboarding period, the team member should be fully trained and integrated into the company culture, and they should have a clear set of goals and expectations for their future at the company.

Having a well-structured employee orientation program helps new hires feel welcome, informed and prepared to hit the ground running.

Considering tweaking your new employee orientation? Remember to incorporate these key components:

Company culture and values:

• Welcome message from the CEO or senior leader
• Company background, mission, vision and goals
• Company culture and values

Logistics and practicalities:

• Completing essential paperwork (tax forms, benefits enrollment)
• IT setup and software training
• Policies and procedures overview (e.g., dress code, vacation time, safety protocols)
• Benefits explanation (health insurance, retirement plan, etc.)
• Tour of the workplace and introductions to colleagues

Role-specific training:

• Job description and responsibilities overview
• Manager introduction and mentorship program details
• Team introductions and departmental structure
• Training on relevant software and tools

Additional tips:

• Provide a welcome gift and branded materials
• Include interactive activities and team-building exercises
• Offer opportunities for Q&A and open communication
• Follow up with new hires after orientation to address any questions

How can organizations without strong orientation and onboarding procedures build those programs for their team members? Here are some tips to get you started:

Start early

Waiting to connect until a new team member’s first day on the job means you’ll miss out on important opportunities to create rapport and establish company culture.

Something you can start preparing before a new hire’s first day includes:

Each interaction the new hire has should be considered part of their orientation and onboarding experience. Introduce the new team member via email, Slack or any other  internal communication platforms before they start so the rest of the team already knows a bit about them.

Here’s an example of a template you can use to introduce a new hire to the rest of the team by asking them three fun facts about themselves:

Be practical

Flowery language about your mission is important, but people also need to know where they’re supposed to park and what to expect on their first day. Make sure they know those key action items before their first day.

Break down the first week

Create a schedule of activities for their first several days, up to their first week. Build socialization by encouraging teammates to take lunch together or organize a happy hour after their first day.

Keep information digestible

The mass data dump that often happens on a person’s first day at a new job is overwhelming no matter how quickly they can read. Make sure they know the exact amount of reading materials they need to do within a week and that they will get the information they need if they trust the process.

Maintain a focus on the long-term

Yes, people need to know what their schedule is and how many vacation days they get. But if you are investing in orientation and onboarding, you probably want this person to be around for the long haul. If it takes them more than a few days to grasp some process, that’s OK.

Work with new hires to establish goals

Make sure team members get plenty of one-on-one time with supervisors and mentors who can help them settle in, and eventually, the group should work together to establish the employee’s goals for the next 60, 90 and 180 days.

Work with your new hires on this template to help them establish their goals:

With a Business account, Venngage users can access real-time collaboration features. This means that once they’ve added team members to their Venngage account, they can collaborate in real time with their colleagues on any designs:

Be open to feedback

Especially for companies who have previously had a haphazard approach to orientation and onboarding, the first few forays are likely to be imperfect. With every new hire, get their honest feedback about what they found helpful and what could have been better.

Company handbooks are typically given to new hires during the orientation process, but they’re also a good opportunity to do some of the important work of onboarding. Many organizations have hard copies of their handbooks, but PDFs or PowerPoint handbook presentations are also common.

Onboarding handbooks and presentations

If you’re looking for a template that will help elevate your handbook materials to something that goes beyond informing people about key policies? Check out these onboarding handbooks and presentations.

Onboarding-focused materials can provide basic information about the company, but they should focus on setting long-term expectations. In this example, one of the first slides covers what should happen in the first day, week and month of the team member’s tenure.

Once you’ve finished your handbook, you can share a public link for free or upgrade to a team account to share a private link with your colleagues:

A paid Venngage account allows you to download templates as PNG or PDF. You can also upgrade to a Business account to export the onboarding handbook in PPT format to use on PowerPoint or Google Slides:

Let’s look at some other examples of employee handbooks you can customize for your new hire orientation:

When creating onboarding materials, it’s important to be upfront about the company’s mission and culture. One good way to do that is to make it personal, as the third slide of this presentation does.

Onboarding-focused handbooks are at their best when they are created from the perspective of a successful team member. Information in these types of handbooks should focus on setting clear expectations about the organization and the team member’s role in it, both today and in the future.

For some organizations, their place in a broad societal context is an important aspect of their culture. Companies with strong corporate social responsibility policies should consider creating an onboarding handbook in which those policies are front and center.

Onboarding-focused handbooks also provide a great opportunity to establish company values with visuals. This example uses friendly, flat icons and a pastel color palette, but by using Venngage for Business, you can ensure your handbook reflects your brand’s story.

Simply go to My Brand Kit to have your logos and brand colors extracted automatically from your website:

Once that’s done, you can apply your branding elements to any of your designs in just one click:

Orientation handbooks and presentations

Orientation is a process best done quickly and efficiently. Pairing the data dump of policies and procedures with good visual design principles can help ensure new hires are well-informed and remain engaged with the information.

New hire presentations that have employee orientation as their key focus should be utilitarian, but that doesn’t mean they have to be boring. Pair information with company policies and striking visuals like stock photos and trendy gradients to keep your audience interested.

As with any other type of visual asset you create, orientation presentations should reflect your brand’s story. In this case, flat illustrations and icons make this design approachable and friendly.

Other brands lend themselves more to bold presentation, and any new hire who encounters this ultra-futuristic orientation handbook will get the clear sense that their new workplace is modern and forward-thinking.

Consider breaking your orientation materials into smaller sections or chapters. This will help your team members refer back to important information without having to flip from page to page.

With Venngage for HR , multiple team members can collaborate and you can ensure your corporate visual identity is applied with My Brand Kit .

A minimalist design like the one above is appropriate for brands of all types and can help ensure the focus is on the important information being shared.

Both for HR teams and new employees, checklists are a good way to ensure nothing falls through the cracks. This is particularly true during the orientation phase when new team members are probably signing important tax, health insurance, retirement and other documentation.

Orientation is a complex task that typically touches many departments within an organization, from IT to human resources to legal. No single person can keep track of every task, so smart HR departments and leaders create orientation checklists to ensure all necessary tasks are completed.

Good orientation isn’t a one-way street, and getting new hires involved in the process can help instill a sense of ownership in their role within the organization. Consider a multi-page checklist like this one that lets both employee and supervisor have input.

Even in small teams, it’s common for multiple veterans in organizations to take a role in new employee orientation. An orientation checklist like this one lets you assign orientation-related tasks to different team members and indicate when each one should be completed.

Make sure the basics are covered when you bring in a new team member with this no-frills orientation checklist.

Training and microlearning materials are important both in orientation and onboarding. In the short term, educational materials help ensure people understand basic job processes. In the long term, training materials and training plans are useful in employee development.

Microlearning is a training method that delivers information over the course of several brief lessons rather than one long span.

Microlearning can boost information retention and avoid overload or burnout. Customize this microlearning presentation to fit your organization.

Make sure your team members, whether they’re new or seasoned vets, have important soft skills like collaboration, in addition to monitoring their development of hard skills related to their job tasks.

Inspire good customer service for team members who deal with the public by customizing this infographic. Update the tips or add your own, and modify the content to speak to what your organization does.

One important aspect of new employee orientation is building the foundation for good work habits. Consider creating a daily activity log that team members fill out to ensure they remain accountable for getting work done.

Use this employee safety training module to help you create materials for new team members as well as materials to ensure everyone in the organization receives ongoing updates and refreshers on safety procedures.

Make sure your sales team orientation, onboarding and development materials are backed by lessons from the success or failure of your organization’s past sales efforts. Use these tips to customize this infographic or create your own from thousands of other templates.

Though orientation and onboarding have their own unique aspects, both are critical parts of ensuring new employees can be successful in their jobs. The benefits of good onboarding and orientation include:

A more satisfying employee experience

New hires who feel that they are left to their own devices are less likely to understand their jobs or feel that they are an important part of an organization. Creating comprehensive orientation and onboarding materials can help set the right tone from day one.

Building company culture

The majority of organizations that invest in creating a cohesive onboarding experience say new team members are better able to fully become part of the company’s existing culture. One way to do this is to ensure your onboarding materials tell the brand story early and often.

Improving productivity

Companies that have effective onboarding procedures boost retention of new team members by 82% and improve productivity by more than 70%. Poor orientation and onboarding are likely to turn good hires into bad ones.

While many companies shifted to remote work during the pandemic, for some organizations, that shift will be permanent. Meanwhile, many companies were partially or fully remote long before COVID-19. The orientation and onboarding process for remote teams requires some specialized materials.

Remote team members are likely to encounter more systems on which they’ll need to be trained. The lack of direct, face-to-face interaction means they’ll have a harder time getting questions answered as well.

That’s why having in-depth onboarding and orientation materials is crucial, as it provides virtual new hire orientation.

Companies that aren’t fully remote may be interested in dabbling in permitting employees to work from wherever they want. For these companies, it’s critical to ensure certain policies are adopted and well-communicated.

Just as your HR team would share tips for in-office workers to be successful at their jobs, considering create some resource materials to guide remote workers. Infographics like this one are easy to customize for your industry or even for each type of worker.

If your organization shifted to remote work for the pandemic and is planning a return to the office, make sure your entire team knows what’s expected of them and what resources are available.

Start new hires off on the right foot by creating engaging orientation and onboarding materials

With a Business account, teams can engage in real-time collaboration, apply their branding with one click and export files they can bring right into PowerPoint. With these tools, HR team members have no trouble setting new team members up for long-term success.

If you want to see how easy it is to create engaging yet informative orientation and onboarding materials for your new hires, simply sign up for a Venngage account and test out our drag-and-drop editor and fully customizable templates. It’s free to get started.

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Onboarding videos: 10 inspiring examples to welcome new employees

What type of content do you primarily create?

You’ve gone through the hard work of writing a job advertisement, interviewing potential candidates, and ironing out the paperwork. The last thing in the onboarding process is to welcome new hires to the team and bring them up to speed with your company. Employee onboarding videos do exactly that.

The problem: most companies don’t have video production teams to produce onboarding videos, so they skip over them in favor of written documentation. But walls of text are difficult to digest—not to mention boring to read.

With modern video production tools, that problem is basically solved. This guide shares how to create onboarding videos with limited video editing experience, complete with examples to show you how it’s done.

What are employee onboarding videos?

An employee onboarding video is a type of video that brings new hires up to speed with your company when they’re starting a new job. Before someone begins working with you, they’ll watch the onboarding video to get an official introduction to your brand, the company’s history, and their new colleagues. 

An onboarding video should include:

• A brief overview of the company 
• The type of clients or customers you serve 
• Your company culture and core values
• Their roles and responsibilities
• Company policies 
• Their colleagues and managers 

📹 Start producing: How to create a training video that sticks

Why create new hire videos?

Save time and engage new hires.

There’s no doubt about it: video is emerging as one of the most popular ways to consume content. Studies have shown that the average person watches 17 hours of video per week. Companies that format their employee onboarding documents in video form are simply better positioned to engage new hires using the medium they already know and love. That’s bound to make a strong first impression. 

Bring new employees closer to the company

Starting day one at a new company can feel intimidating. There’s so much to learn and so many people to meet. But when you use video to onboard new employees, they can see who they’ll be working with. It instantly makes the employee onboarding process more engaging than images of their future colleagues—or worse, a list of names.

Improve communication and information sharing

People are better at retaining information that’s been delivered visually. Instead of talking through your culture, employment benefits, or company policies, illustrate each point using video footage. When in doubt, show, don’t tell.

📽 Broaden your horizons: What you need to know to make animation videos

10 amazing employee onboarding videos

Ready to direct a successful onboarding video? Here are 10 engaging video examples to draw inspiration from. 

1. Bolt: “We are Bolt”

Bolt is a perfect example of how you can create short videos that are fast-paced and cater to people’s ever-shortening attention spans. Within the first 10 seconds, employees get a teaser of what they’re about to watch—a smart video editing technique that can improve viewer retention. The fast-paced nature of Bolt’s video also showcases the company values. Alongside data to show the company’s history, team members explain how the speedy video replicates what it’s like to work at the company. If employees like fast-paced working environments, they’ll love their new role at Bolt.

2. Google’s “An Intern’s First Week”

Google is a company known for its culture. This great onboarding video brings new hires up to speed using five summer interns who recount their first week at Google. Each intern talks about the atmosphere of Google’s office. They use the words “eccentric” and “academic”—two qualities of employees it wants to attract. Alongside the stories, Google’s company culture video uses B-roll footage to show the campus. New employees get to see what they’re signing up for while listening to stories that make them feel excited.

3. Netflix: “Culture: Freedom and Responsibility”

Netflix is another great example of how you can enlist the help of existing employees to create an effective video. In this video, Netflix’s manager of UI engineering, Paul Onakoya, explains why the company’s values of freedom and responsibility support him to do a job he loves. A highlight of this onboarding video example is the strong hook. Within the first 10 seconds, employees know why freedom and responsibility play into Netflix’s company values. This is great for modern viewers—especially those who are familiar with TikTok—who need to be hooked within less than 30 seconds.

4. HubSpot: “Our Story”

Speaking of engaging hooks, HubSpot’s employee onboarding video starts with a bang and recounts the story of how its two co-founders met. The voiceover continues as people see photos on-screen—a smart way to tell stories with vivid detail.The video also uses jump cuts to create a quick, snappy effect. Producers use this editing technique to create energetic montages to keep viewers on their toes. Viewers want to continue watching the video because the content they’re seeing constantly changes—and therefore, doesn’t get boring.

5. Canva: “Canva Culture”

Canva is a company with an interesting background. Its co-founders introduce new hires to that history with this onboarding video. They walk through how Canva was created, how they spotted a gap in the market, and the workplace culture they wanted to foster. Instead of making the bulk of the video a sit-down interview, this employee onboarding video example uses funky background music that reflects the Canva office atmosphere. It’s a smart tactic that can add to the emotional impact of your video—especially since the light, upbeat track reflects the culture Canva says they’re trying to build.

6. Deloitte: “Welcome to Deloitte”

Don’t feel like recording a voiceover for your employee onboarding video? This example by Deloitte proves it’s possible to skip the vocals in favor of on-screen captions—which use the same font as other branding materials to build consistency.The standout element of this onboarding video, though, is the fact that Deloitte uses the word “you.” Companies often default to telling new employees all about their business that they forget what a new hire will get from the working relationship. But when Deloitte’s onboarding video says “This is a story about you,” employees are more likely to feel included and valued.

7. Zendesk: “This is Zendesk”

It’s difficult for companies with remote teams to showcase their company culture in an onboarding video. Employees are distributed all over the world. And with no central base to film from, it can make the actual process of shooting footage tricky. Zendesk proves it’s not impossible to showcase remote work culture with this employee orientation video. It builds a sense of community by showing its headquarters, employees on Zoom, and colleagues who work from home with their children. There’s even the line: “No matter where you are, when you start working at Zendesk, someone will say hello.”

8. Salesforce: “Trailblazer Moment”

If you’ve won awards or accolades for your workplace culture, your employee onboarding video is the perfect place to shout about it. This type of social proof can help reiterate that new hires are making the right decision when starting a new job, which could ease any last minute nerves or questions surrounding whether they accepted the best offer. Salesforce also showcases its company culture by asking current employees to pick a word that best describes the business. Words like “passionate” and “empowering” are thrown into the mix—both of which get new hires excited about the company they’re about to join.

9. Nando’s: “What’s It Like to Work at Nando’s as a Student?”

‍ Nando’s is a restaurant chain that creates employee onboarding videos to appeal to the most popular type of person it hires: students. This video, in particular, tells the story of Kobe—a student who works at Nando’s. He tells new hires about the benefits of working for the restaurant and what he enjoys about his job. What’s especially unique about this onboarding video example is that it solves a pain point that employees will likely face: working at the restaurant while studying. Kobe goes to college four days a week and still enjoys his job at Nando’s.

10. Duolingo: “Life at Duolingo”

Duolingo is a language learning app known for its personality. Instead of letting their animated mascot run riot (like it does on TikTok), this employee onboarding video introduces new hires to the people behind the company through an office tour.Anyone about to start working at Duolingo’s Pittsburgh office can see what the space looks like and the team members who work there. The host even explains how there’s plenty of outdoor space, restaurants, bars, and coffee shops in the local area—subtly showing how Duolingo values work-life balance.

4 tips to create great welcome videos for new employees

Make it accessible .

Your workplace needs to be inclusive. Videos, by default, aren’t inclusive—they’re a visual medium—but you can cater to people who use screen readers, are hard of hearing, or struggle to watch videos by editing your video in Descript.

Use the video editor to automatically generate subtitles, captions, and transcripts for your videos without spending time creating them manually.

Tell a story

People remember stories more than facts . Instead of overwhelming new hires with a laundry list of facts and figures, make the viewing experience more engaging—and help them retain more information—by presenting your video as a story. 

Let’s put that into practice and say you’re using the storytelling narrative to give new hires a brief overview of your company. Tell the story of how the founders thought of the idea, how they got started, and when their first “big break” was. It can get employees to buy into the brand and feel like they’re on the journey with you. 

Create video chapters

Video chapters divide your onboarding program into digestible chunks that people can reference later down the line. 

In new hire video content, you might have chapters for:

• Personal introduction
• Company values 
• Team members
• Roles and responsibilities 
• Company policies  

This is especially valuable for new team members who will reference their onboarding video in future. They don’t have to bother their colleagues on Slack, nor wait for a response to their email. New hires can simply find the right chapter in their onboarding video for an immediate response to their query. 

The best part: You don’t need to pause your video and break the content into chapters manually. Select how many chapters you want to divide your content into, then use Descript’s AI Chapter Generator to split the content up for you.

Personalize the onboarding experience

The first day working at a new company can feel intimidating. And if you’re onboarding remote workers, it can easily feel like you’re the new kid at school. A personalized onboarding video makes new hires feel welcome. 

You don’t need to record an entirely new video each time you’re onboarding a new employee. Start with a standard onboarding video or presentation , then add a welcome message at the start—just a few seconds long—to help build that emotional connection with new employees. Something as simple as, “Hi, my name is Elise and I’m super excited to start working with you, NAME!” goes a long way. 

The best tool to create employee onboarding videos

Recording your video is only half the battle when recording onboarding videos. Not only will professional editing make your content more engaging, but it will speed up the process—which is especially important if you’re growing fast and onboarding new employees regularly. 

Thousands of business leaders already rely on Descript’s video editing tools to create world-class corporate videos . Join them and take advantage of features like:

• Live collaboration tools to chat about videos—instead of a never-ending email thread 
• Screen recording with audio and webcam
• Video templates and tutorials to keep content on-brand
• Transcribe audio in up to 22 different languages
• AI Voices to create voice overs using a stock voice

Ready to create an employee onboarding video that engages new hires and improves viewer retention rates? Take a free test drive of Descript today.

Onboarding videos FAQ

How do i create a new employee orientation video.

A new employee orientation video should bring people up to speed with what it’s like to work at your company. You could use screen recording software to film a presentation, interview current employees, or film an office tour. 

What should onboarding videos include?

• Welcome message
• Company intro
• Job role and responsibilities
• Company culture
• Benefits of working there
• Business policies

How do I make my onboarding interactive?

Throughout your onboarding video, engage new hires by asking them questions. For example, when talking about your company history, ask employees “When did you first hear of [brand]?” Prompt them to share their answer in your team collaboration tool.

What are the benefits of onboarding videos?

• Improve employee engagement
• Save time during the onboarding process
• Improve information retention
• Build strong relationships with new hires
• Easily share important information
• Cater to visual learners

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Employee onboarding welcome presentation.

• Template for your onboarding presentation
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There is no chance for a second impression.

A new hire's first day usually starts with a presentation.

It's a warm welcome for everyone. A first orientation to lay the foundation for weeks and months to come.

But, what should be in a welcome presentation?

We went ahead and created a template for you - so you don't have to.

The slides are a framework with all relevant elements and topics to cover.

Obviously, you can (and should ) fully customize it to your company, brand colors, and values.

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21 Best Welcome Messages for New Employees [With Templates]

Shannon Hodgen

June 16, 2022

Last Update

August 28, 2024

Table of Contents

Why are new employee welcome messages important, 21 welcome message examples for new employees, bonus: long welcome message for a new employee, how to make a new employee feel welcome with your message, have a fast-growing team use deel to keep up to speed.

For new hires, there’s a rush of emotion that comes after accepting an offer of employment. They’re excited about the new role, eager to get started, and more than likely—they’re a bit nervous.

By sending a personalized welcome message—or welcome letter—you can keep new employees’ spirits high and ease their first-day jitters. Use these tips and templates to create your own new employee welcome messages, and ensure employees feel comfortable and confident when they join your team and all through their onboarding .

A welcome message creates a positive first impression and can increase your employee engagement and retention. Employees who have a negative onboarding experience are twice as likely to look for new opportunities in the near future. Here are a few more benefits of new employee welcome messages:

Clear direction for remote employees

A warm welcome message acts as a virtual kick-off. It answers the new hire’s basic questions and gives them a map of their first few hours or days in their new job.

The first day at a remote company isn’t the same as starting a new job in an office. There’s no new commute to navigate, no building to tour, and no new colleagues to shake hands with. Clear guidance in the welcome message lets the new hire know they’re on the right path, alleviating some stress of starting any new job ( remote or not).

Builds trust between employer and employee

When a new employee has a welcome email waiting for them in their inbox on their first day of work, it tells them your employee onboarding team (and company as a whole) was prepared for their arrival. Without this communication, your company can appear disorganized—or worse, the new employee may feel like you’ve forgotten about them.

Communicates your company culture and values

A welcome message is an easy way to communicate that you have a welcoming and inclusive company culture. You can make your message reflect your culture through the words you use, the topics you cover, and the tone of the message.

For example, if you have a more relaxed work environment, your welcome message should be more casual, including exclamation points, contractions, and some appropriate humor. If you have a formal work culture, your welcome message might read more professional and straightforward (while still sounding warm).

Makes employees feel valued and recognized

A personalized welcome message shows new employees you value them as an individual and that they aren’t just another cog in the machine. This is especially true for new hires joining large or hyper-growth companies. A nicely worded welcome message will ensure your new hires feel recognized and appreciated for who they are and the unique skills they bring to the table.

Below, you’ll find templates for thoughtful welcome messages that vary in tone, focus, and length. Swap out the placeholder text for the employee’s name, the company name, and other personalized information to make these messages your own.

Casual employee welcome messages

1. Welcome to the [Company name] team! We can’t wait to get started. [Name] will be in touch soon to schedule your new hire orientation, coordinate your system access, and answer any questions you have.

In the meantime, if you’d like to learn more about [Company], take a read through [Documents]. Also, keep an eye out for email invitations to the platforms we use on a daily basis, and please fill in the information required as soon as you get them.

Please don’t hesitate to reach out to [Name] at [Email address] if you have any questions before your new hire orientation at [Time].

2. Welcome to the team, [Name]! Are you ready to make some magic? Before we get to the good stuff, we’ll lead you through your onboarding and training process. After that, you’ll have everything you need to hit the ground running as the new [Job title] on the [Team]!

Check out the documents attached to this email to get started.

3. Congrats, [Name]! It’s your first day at [Company]. We know first days can be intimidating, but here at [Company], we’re trying to change that. Below, you’ll find a welcome package that includes a digital Starbucks gift card so you can grab a coffee on us!

Once you’re caffeinated, come back to your workspace and take your time reviewing the documents attached to this email. If you have any questions, please reach out to [Contact].

4. Day one—let’s do this, [Name]! Can you believe it’s finally here? We here at [Company] are just as excited as you are! Your skills, creative insights, and experience will take [Company] a long way.

In the next hour or so, you’ll receive an email from [Name] to schedule your onboarding meeting and answer any questions you have. Please review [Documents] to learn more about [Company]’s policies, practices, and culture.

5. Hey there, [Name]! Or should I say, the latest and greatest new team member at [Company]! Welcome to the first day of an exciting new chapter as our [Job title]. We can’t wait to see all the fantastic things you’ll accomplish with us. But first, let’s get you settled in.

[Name] will be in touch soon to schedule your first onboarding session. Until then, you can review the documents attached to this email. Please don’t hesitate to email [Name] at [Email address] if you have any questions—we’re all here to help!

6. Congrats—it’s your first day at [Company]! I’ll keep this short and sweet: Thanks for being you. We’re sure that with your unique talent and skills, you’re the right person to be our new [Job title]. You’ll do great things here, and we’re glad you’re officially part of the team. Cheers to this next chapter!

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Formal employee welcome messages

7. On behalf of the entire [Company] team, I wanted to extend a warm welcome on your first day . We are thrilled to have you as our new colleague and look forward to achieving new heights with you on board.

Our Onboarding Specialist, [Name], will contact you soon to schedule your first onboarding session. Until then, please read through [Documents] to gain a better understanding of [Company’s] history and position in the market.

8. Welcome to the team, [Name] . From the very beginning, we were impressed with your extensive experience and skills in [Industry] and knew you would be a fantastic addition to our [Department]. We know you will be a valuable asset to [Company] as we continue on this successful journey together, and send you our best wishes.

9. Many congratulations, [Name], on officially joining [Company] as our new [Job title] . With your skillset, we know you will be a fantastic asset to our team.

Please see the attached itinerary for today’s schedule. During this time, focus on reviewing company policies, dress code, employee handbook, and other critical information. If you have any questions, please contact [Name] at [Email address].

10. We are happy to welcome you to the team, [Name] . As our new [Job title], you will play a pivotal role in our team’s future success and growth. We are confident that your skillset will help you thrive in this endeavor.

We look forward to building a successful, long-lasting relationship with you and send you nothing but good wishes as you start your new career with us. Enclosed, you will find the necessary documents to begin your employee onboarding process. If you have questions, please contact [Name] at [Email address].

11. [Name]—welcome to the team . We are confident you will make a great addition to the [Department] here at [Company]. We have high aspirations here at [Company], but with your expertise, we are confident we can reach new heights. Please see the attached documents to get started.

Team-focused welcome messages

12. [Name]—you’re now officially part of the team! At [Company], we value our employees’ unique backgrounds and experiences and are excited to see what fresh new ideas you’ll bring.

We’re excited to have you as our new [Job title] and to get to know you better in the coming days. Come meet your new teammates today at [Time]—you should already see a meeting invite in your Google Calendar. Until then, you can read through the attached onboarding documents at your own pace.

13. Welcome to the team, [Name]! As you know, we pride ourselves on being a dynamic team with some of the industry’s top talent—and now, that includes you. We have big plans for the year ahead, and you’ll play an integral role in every step.

First on the list: Please check your email for an invitation to join our employee onboarding platform. There, you’ll find everything you need to get settled into your new role.

14. On behalf of the whole team here at [Company], welcome! You’re officially one of us. As you settle in, know that we are here to support you. The first few weeks at a new job can be a learning curve, but we’re in this together. We’ll see you at our first team meeting together at [Time]!

15. Happy first day at [Company], [Name]! Our entire team is buzzing with excitement that you’re finally here. As a values-driven team, finding someone with the right skills who shares our core values is a major win for all of us.

In this email, you’ll find some important documentation, including our company policies, employee handbook, and other information. We kindly ask you to review these documents over the next day to learn more about our company, culture, and best practices.

16. Congratulations, [Name]! You’ve just joined the best team in the world—in our opinion, at least. We’re small and tight-knit, so finding the right person for the [Job title] position was an important mission. Luckily, we found you!

We can’t wait to start working together. First up: Your meeting with [Name] at [Time]. You’ll see a meeting invitation in your inbox shortly. Have a great first day!

Welcome messages from a leader or manager

17. [Name]—I want to make sure you start your first day at [Company] off right by officially welcoming you to the team. I’ll see you at our first meeting at [Time], but if you have any questions before then, feel free to message me on Slack or email me at [Email address]. Settle in, and we’ll talk soon!

18. Welcome aboard, [Name]! You’ve made it to your first day at [Company], and I’m so glad you’re here. It was great getting to know you during the interview process. I know our journey working together is only going to get better from here.

We have great things ahead of us—but first, let’s rock day one! I’ll be in touch soon to kick everything off.

19. Sending a quick congratulations and warmest welcome on your first day at [Company]! I couldn’t be happier that today is finally here and that you’re officially on our team. With your expertise and insights, I just know our team has what it takes to skyrocket to the next level. Cheers to the great things we’ll accomplish together!

20. Welcome, [Name]! The whole team is thrilled to have you join us as our new [Job title] at [Company].

I wanted to share how much we value the skill and expertise you’re bringing to this new position. We dream big here at [Company], and we need the best on board—like you—to reach our goals. I look forward to achieving above and beyond with you on the team!

21.** [Name], big congratulations are in order!** You’ve made it through the interview process and are officially part of the [Company] team. Today is all about getting you settled and comfortable in your new role. Take some time to read through the attached documents, and I’ll be in touch soon to schedule your employee onboarding session.

If you want to provide a new employee with detailed information about their new role before they get started, use a longer welcome message. Your message should include:

• A personalized introduction
• An overview of their first month
• Key people they’ll be working with
• Recurring meetings

Training to complete

• Applications and systems to install
• Expected work hours
• Best practices for internal communication
• Contact information for their team lead or onboarding lead

Here’s an example of what a longer welcome message could look like:

Welcome—officially—to the team!

We’re thrilled to have you join us on our sales team and know you’ll bring a lot of value to the role, especially with your experience in software sales.

This email has a few important sections for you to review as you settle into your new role, including company documents, who you’ll be working with, and what your first month will look like. So, let’s dive in!

Company documentation

Please review the following documents and policies:

• Employee handbook
• Sales playbook
• Knowledge database

Your first month

Your first month will focus on training and knowledge building. You’ll be shadowing Dave and Mary starting next Monday. During this time, take as many notes as you need to. By the end of the month, we’ll have a mock sales call for you to demonstrate what you’ve learned. After that, we’ll start assigning you outbound calls in your market.

Who you’ll be working with

Here are a few key people you’ll work with in your role. You can book introduction calls with them directly via Google Calendar:

• Carey Brown - Head of Sales
• Dave Smith - Customer Success Manager
• Ryan Singh - Sales Enablement Manager
• Mary Johnson - Account Executive, SMB
• Michelle Scott - Sales Development Representative

[Note: Include hyperlinks to key teammates' email addresses or LinkedIn pages so the new employee can get to know them.]

Recurring internal meetings

You’ll be invited to these meetings via Google Calendar. Please accept all as ongoing events:

• Regional meeting: Tuesdays and Thursdays at 9 a.m. EST
• 1:1 performance review: Wednesdays at 2 p.m. EST
• Weekly all-hands meeting: Mondays at 10 a.m. EST

By the end of the month, you should have completed the training for the following systems:

Apps and programs

Install and register for the following apps and programs (you’ll find invites for each of them in your inbox already):

• Slack (web and phone)
• Salesforce (web and phone)
• Asana (web)

Our sales team is expected to be online from 9 a.m. to 5 p.m. EST Monday through Friday. These hours are flexible, depending on our customer needs and business needs.

Team communication

The majority of our internal communication is conducted through Slack. You’ll see an invite to our Slack workspace in your inbox already. Browse and join any open channels of your interest, as well as the following mandatory channels:

• #GlobalSales
• #SalesLeads
• #announcements

Next up is our Welcome Call at 11 a.m. Until then, take your time reading through this information and the additional emails I’ve sent. You don’t need to prepare anything for the call.

If you have any questions, please send me a message on Slack or email me at [Email address], and I’ll be happy to help!

Have a fantastic first morning, teammate!

Your welcome message should make the employee feel like it was written just for them—even if it was drafted from a template. Here are some tips for writing a new employee message that makes them feel welcome:

• Use a friendly tone: Even if your organization is more formal, new employees want to hear from a colleague that sounds approachable and warm
• Include a personalized introduction : Use their name throughout the welcome message and consider working in something interesting you learned about them during the interview process
• Use forward-thinking language: Mention the great work you’ll do together and talk positively about the future to connote long-term commitment and dedication
• Be detailed: If you’re sending an email, include a personalized and exciting subject line, since it’s the first thing they’ll see in their inbox. Or, handwrite the message if you’re mailing it to them in a physical welcome package

Ensuring every new hire gets onboarded and welcomed properly isn’t easy for a growing company.

Whether you’re hiring contractors or employees, Deel can help you onboard talent from countries over the world in minutes, cost-effectively, and with minimal effort on your end. The entire employment process gets handled by local hiring experts, so you can focus on building your best business.

Read more about how Deel works or book a demo to see how we can help you and your team grow.

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The 30 best welcome messages for new employees

How do you welcome a new employee? Use these example "welcome to the team" messages for new hires.

Calendly Nov 17, 2021

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Wondering how to welcome a new employee to the team? Start by putting yourself in their shoes.

Taking a new role in an unfamiliar work environment is a lot like being the new kid at school — they tell you where your locker is and which classes you’re taking, but what you really want to know is how you’re supposed to act and what the social norms are. Do the cool kids raise their hands in class, or should you wait to answer the teacher’s questions? How will you make 

It sounds silly at first, comparing your new hires to seventh graders, but think about it: Don’t you feel better when you know what’s expected of you? That’s what makes good onboarding, and good onboarding matters. In fact,  69% of employees  are more inclined to stay with a company for at least three years if they had a great onboarding experience.

A new employee introduction email, Slack message, or note can go a long way in making a solid first impression when it comes to company culture, connecting the new person to the team, and setting the stage for success.

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The right welcome messages and what they say

When you're sending a welcome letter to a new employee on their first day, every word you say matters. What do you want them to know? What do you want them to believe about their talents and potential? Think about the key ideas you want them to take away from your message:

Inspire them to be a change-maker

It’s easy for new employees to feel like they have to keep their heads down and do things the way they’ve always been done. Tell your new hires that you welcome their fresh perspectives and that you hope they’ll inspire some positive changes.

Empower them to experiment

Being the “new kid” is always a little bit scary. People spend the entire interview process putting their best foot forward, and sometimes that means they walk in thinking they have to be perfect. You don’t want your new colleague starting off with that mindset. If they’re afraid, they won’t take chances. If they feel comfortable with making mistakes, they’ll experiment and maybe come up with your next great ideas.

Demonstrate your growth mindset

If you’re the kind of company that believes in developing the talents of all your employees, congratulations — you have a  growth mindset , and your workforce is more likely to be engaged. Start your new hires off right with a welcome note that tells them on their first day that you're there to help them reach their potential.

Let them know you're here for them

Who wouldn’t want to hear “We’ve got your back” on their first day at work? Instead of being the lone newbie, your new employee will immediately feel like a valued member of the team. They’ll be ready to ask for help and use their talents to support others’ success.

Tell them you value their perspective

When the members of your team have unique skill sets, experiences and backgrounds, they produce  better results . It’s important that starting on day one, your people know that their perspectives matter.

30 'Welcome to the team' messages [examples]

Feel free to use the following welcome messages as a template, and make them your own:

“Welcome to the team, [new employee’s name]! We only hire people we believe will make a difference here, and we’re proud to count you among that number. We look forward to helping you make waves.”

“Welcome! We’re thrilled to have you with us. We had a lot of applicants, and we chose you because we believe that your skills, experience and creativity will have a real impact on our team. We're so excited to have you be part of our team, and we can’t wait to see what you do!”

“Welcome to our team, [name]! We value the talents and ideas of everyone on our team, especially our new hires. We can’t wait to see what you’ll make happen.”

“Thanks for joining our team, [name]. We chose you from among all of our applicants because we believe that you’ll do great things with us. We hope you’ll always feel free to innovate, share your thoughts and help your teammates realize their ideas.”

“Welcome to the team, [name]! Our company is growing and changing every day and we’re thrilled to have you along for the ride. Please make waves — it’s why we hired you.”

“Congratulations and welcome, [name]! We can’t wait to see how you’ll shake things up around here.”

“Welcome! We hope you’ll always feel free to speak up, share your thoughts and challenge us. We’re all going to grow together here, and we look forward to it!”

“Congratulations and welcome aboard. We hand-picked you because we know you’ll help us rise to the next level, and we hope you’ll always feel free to take chances in your work.”

“Thank you so much for accepting the job offer with [company] — we hope you’ll feel right at home here. Never feel shy about sharing your thoughts and ideas — they’re why we brought you on board.”

“Welcome! We choose our new team members carefully and we’re proud to welcome you, with all of your talents and ideas and faults. Yes, faults — making mistakes is an important part of growth, and we hope you’ll never worry about trying to be perfect on the job. We sure aren’t!”

“Welcome, [name]! There’s no one in the whole world like you, and we’re proud to have you as a part of the team. We look forward to learning and growing with you in the years to come.”

“Congratulations on taking the next step in your career! We see great things in your future — that’s why we hired you. We hope you’ll ask questions, make mistakes and try new things, so we’ll all reach new heights together.”

“Welcome! We’re happy to have you on board and we can’t wait to help you reach new heights. Always ask questions when you have them and let us know how we can help you move forward. Around here, it’s all about the journey.”

“Welcome to the team, [name]! You're a great addition to the team, and we know you’ll accomplish amazing things here — we wouldn’t have hired you if we didn’t believe that. We look forward to supporting you along the way.”

“Congratulations on the new position, and many good wishes for your first day at [company name]. We want you to know that we believe in you and we’re behind you in everything you do here.”

“A warm welcome from the whole team here at [company]. We’re always working to build a strong, passionate and communicative team, and we believe that you’ll fit right in with us.”

“Congratulations and welcome to [company], [name]! We’re confident that we’ll all work well together in the weeks and months to come, and we hope you’ll always feel comfortable asking us for help — just like you’ll be there to support those who work with you.”

“Welcome and congratulations, [name]! We choose our team members carefully because when we on-board someone, we commit to their success. We look forward to helping you do the best work of your life with us.”

“Welcome to the team! We know that starting a new job can be intimidating, so we wanted you to know that we’re here to support you. You’re a part of a team now, and we know you’ll do great things here.”

“Welcome, [name], and thanks for choosing [company] as your next work home. You’re one of us now and we couldn’t be prouder.”

“Welcome, [name], we’re proud that you chose to join our team. We were thrilled to find someone with your abilities, ideas and great attitude.”

“We’re so happy to have you on our team, [name]. We’re pleased you decided to join us, and we hope you’ll come to us for help when you need it. We know we’ll be turning to you when we need your unique talents — the ones we hired you for.”

“A warm and enthusiastic welcome to you, [name]. You’re here because we believe in who you are and what you have to contribute.”

“Welcome to our unique, collaborative, dynamic and energetic team! We chose you because all of those words apply to you, so we know you’ll fit in perfectly with us.”

“Warmest of welcomes, [name]. You bring a unique perspective and background to our team, and we can’t wait to see what you’ll do with it. Always feel free to ask us for help — we’re here for you!”

“Welcome to our team! We brought you on with us because we saw something special in you — a fresh eye that can help take us to the next level. We know you’ll make waves and we’re committed to supporting you every step of the way.”

“A great big thank-you to you, [name] — we’re thrilled that you’re bringing your unique perspective and background to our team.“

"Welcome aboard! We hand-picked you to join our team because we believe in you and what you have to offer. Ask questions, share ideas and keep doing what you do.”

"We’ve never had someone quite like you on board, and that’s a huge compliment around here! We love your uniqueness and can’t wait to see what you’ll make happen.”

“Congratulations and best wishes on your first day, [name]! We love our new hires because you bring a perspective we’ve never had before. We hope you’ll speak up, push us to new heights and share your thoughts. That’s what helps us grow!”

Choosing your new employee welcome message

Bringing someone on board should be fun!  Get your team together  and create inspiring welcome aboard messages for the new joinee — the more the merrier. Use the ideas presented here, or come up with your own. Better yet, make sending welcome emails a consistent component of your company's onboarding process. 

The most important thing is that your welcome messages get the person excited to work with you and your team. Remember, a new team member only gets one first day, so make it count!

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How to Write a Welcome Email to New Employee (With Templates)

By Ammar Ahmed

Published: January 29, 2024

A warm welcome is crucial in setting the tone for a new employee’s journey. It’s the first step in fostering a positive workplace relationship and can significantly impact their initial perception and long-term engagement. 

This article aims to guide HR professionals in crafting an effective welcome email to new employees, blending professionalism with a personal touch to ensure a smooth and welcoming start to their new role.

Why Is a Welcome Email to New Employees So Important?

The importance of a welcome email to new employees cannot be overstated.

Here’s a comprehensive overview of why welcome emails to new employees are important: 

Creates a Positive Onboarding Experience

A welcome email plays a crucial role in shaping a new employee’s first impressions of their workplace. It’s more than just a formal greeting; it’s a vital component of the onboarding process, setting a foundation for their entire journey with the company. 

Outlining what the new employee can expect in their first days and weeks, helps mitigate feelings of anxiety and overwhelm. This email should be warm and informative, offering insights into the company culture , values, and the team they will be joining. The welcome email reassures the new hire that they are stepping into an organized, supportive environment, where their presence is valued and their role is clear. 

Sets Expectations for Employees

The welcome email to a new employee is also an essential tool for setting clear expectations. It serves as a preliminary guide to the professional journey ahead. This email should outline what the company expects from the new hire in terms of work ethic, communication, and overall conduct. This clarity helps the employee understand their position within the larger framework of the company, fostering a sense of purpose and direction. 

Encourages Engagement

Sending a well-crafted welcome email to new employees is a significant step towards encouraging early engagement. This initial correspondence should invite new employees to immerse themselves in their new work environment. It can introduce them to various channels and opportunities for involvement within the company, such as team-building activities , professional development programs, or social events. Highlighting these aspects showcases the company’s commitment to not just the professional growth of its employees, but also to their personal well-being and integration into the company community.

Moreover, a welcome email that encourages questions and open communication paves the way for a more interactive and inclusive onboarding experience. It reassures the new hire that their thoughts and inputs are valued, fostering a culture of open dialogue and collaboration.

Related Read: What is Employee Empowerment? Everything You Need to Know

What to Include in a Welcome Email to a New Employee

When drafting a welcome email for a new employee, it is essential to consider a variety of elements that will contribute to a positive and informative first impression.

Here are some key components to include:

Personalized Greeting

A personalized greeting is more than a mere formality; it’s a powerful tool for establishing a connection with a new employee. For instance, a greeting like, “Welcome to the team, [Employee’s Name]! We are thrilled to have someone with your expertise in [specific skill or experience] join us,” immediately makes the new employee feel recognized and appreciated. 

Such personalization can set a positive tone and establish a sense of belonging from day one. It demonstrates the company’s commitment to its employees as individuals, which is a cornerstone of a welcoming and inclusive workplace culture .

Introduction to the Team and Company

The introduction to the team and company in a welcome email is pivotal in integrating the new employee into the workplace. For example, the email could include a brief history of the company, highlighting key milestones and achievements, and how the new employee’s role aligns with the company’s vision. 

Additionally, introducing the team through a friendly and informative tone can be highly effective. This could be in the form of short bios or a welcome video from team members, giving insights into their roles and how they will interact with the new employee. 

Such an introduction not only humanizes the team but also helps the new hire visualize their place within the larger organizational structure. 

Essential Onboarding Information

Providing essential onboarding information is a critical aspect of a welcome email, as it sets the stage for a smooth and stress-free first day for the new employee. This information should include practical details such as the start date, time, work hours, and location. For example, the email might say, “Your first day will be on [date] at [time]. Our work hours are from [start time] to [end time], and you’ll be working at [location/address].”

Instructions regarding the dress code and arrival logistics, such as where to park or who to ask for upon arriving, are also essential elements. This comprehensive approach to communicating the logistical aspects of the job helps reduce the first-day jitters and allows the new employee to focus on settling into their new role more comfortably.

Introduction to Key Contacts

This section should provide the new employee with names and roles of individuals they will interact with regularly or who are critical to their onboarding process. For instance, the email might include a sentence like, “Your direct supervisor will be [Supervisor’s Name], and you’ll also be working closely with [Names and Roles of Team Members].”

In addition, it’s helpful to include contacts in essential departments such as HR, IT, and any other relevant administrative or support roles. This helps the new employee understand the organizational structure and also provides them with a go-to list of people for any initial queries or support they may need.

Onboarding Schedule

The inclusion of an onboarding schedule in the welcome email is a vital component that can greatly ease a new employee’s transition into their role. This schedule should outline the activities planned for the first days or weeks, giving the new hire a clear understanding of what to expect and how to prepare. 

For example, the email could detail, “Your first week will include an orientation session on [date], training sessions on [specific topics] on [dates], and introductory meetings with your team and key departments.”.

Company Resources and Policies

This section of the welcome email should guide new employees to where they can find detailed information about company policies, procedures, and available resources. 

For instance, the email might include lines like, “Please familiarize yourself with our company handbook, which can be found at [link or location], covering everything from our work culture and ethics to leave policies and health benefits.”

By offering clear directions on where to find this information, the company sets the tone for a transparent and supportive work environment.

Welcome Email to New Employee Templates

Here are a few welcome email templates that will help you efficiently convey essential information while maintaining a warm and welcoming tone:

Welcome Email Template for a Remote Employee

This template is designed to warmly welcome a remote employee, providing them with all the necessary information for a smooth start.

Subject: Welcome to [Company Name], [Employee’s Name]!

Dear [Employee’s Name],

I am thrilled to welcome you to the [Company Name] family as our newest [Position Title]! As you’re joining us remotely, I want to ensure your integration into the team is as smooth and engaging as possible.

First Day Details:

• Date & Time: Your official start date is [Start Date] at [Start Time].
• Virtual Onboarding: You will receive a link for a virtual meeting where we will have an orientation session and introduce you to your team members.

Essential Information:

• Work Schedule: Your regular work hours will be from [Start Time] to [End Time], [Time Zone].
• Key Contacts: Your direct supervisor will be [Supervisor’s Name] and for any IT-related queries, please reach out to [IT Support’s Name].
• Documentation: Please ensure that you have submitted all necessary paperwork, which was emailed to you previously.

Company Resources:

You will find our company handbook and policies on our intranet [link or instructions to access].

Our remote work guidelines are also available [link or location], which I encourage you to read thoroughly.

Getting Connected:

You’ll be added to our communication channels, including [e.g., Slack, Email Groups], where you can connect with your team and other colleagues.

We have scheduled a series of virtual meetings in your first week to get you up to speed with ongoing projects and company operations.

I am confident that you will be a valuable addition to our team, and I look forward to seeing your contributions. Please feel free to reach out to me or [HR Contact’s Name] if you have any questions or need further assistance as you settle in.

Welcome aboard, [Employee’s Name]!

Warm regards,

[Your Name] [Your Position] [Company Name] [Contact Information]

Related Article: Comprehensive Guide to Telecommuting for Employers 

Welcome Email Template for an In-Office Employee

This template offers a detailed and warm welcome to an in-office employee.

Subject: Excited to Welcome You to [Company Name], [Employee’s Name]!

It is with great pleasure that we welcome you to [Company Name] as our new [Position Title]. We are eagerly anticipating your start with us and are committed to making your transition into our team as smooth and enjoyable as possible.

• Date & Time: Your first day will be on [Start Date] at [Start Time].
• Location: Please come to our office located at [Office Address].
• Dress Code: Our office dress code is [dress code details].

Onboarding Schedule: We have a comprehensive onboarding program scheduled for your first week, including department introductions and training sessions.

Key Contacts: Your immediate supervisor will be [Supervisor’s Name]. You’ll also be meeting with [Other Key Contacts] as part of your orientation.

Documentation:

Please bring [necessary documents, e.g., ID, employment forms] with you on your first day.

You will receive your employee badge and access details upon arrival.

Company Resources and Policies:

During your orientation, we will cover important policies and provide you with access to our employee handbook.

You will also be introduced to our company’s intranet, where you can find a wealth of resources and information.

You’ll be given a tour of the office and introduced to your team members and other colleagues.

Our [e.g., monthly team lunches, regular meetings] are a great way to get to know everyone.

We are confident that your skills and experience will be a great addition to our team. Should you have any questions or need further information before your start date, please do not hesitate to reach out to me or [HR Contact’s Name].

We look forward to having you with us and are excited to see the contributions you will bring to [Company Name]. Welcome to the team, [Employee’s Name]!

Best regards,

Welcome Email Template for a Manager or Executive

This template is crafted for welcoming a new manager or executive, highlighting strategic integration and key contacts.

Subject: A Warm Welcome to [Company Name], [Employee’s Name]!

I am delighted to welcome you to [Company Name] in your new role as [Manager/Executive Position Title]. Your leadership and expertise are valuable assets that we are eager to incorporate into our team.

• Date & Time: Your journey with us begins on [Start Date] at [Start Time].
• Location: Please report to our main office at [Office Address], where you will be greeted by [Contact Person].
• Onboarding Overview: We have tailored an executive onboarding process for you, focusing on strategic orientation and key initiatives.
• Key Contacts: You will be introduced to your direct reports, department heads, and key stakeholders in your first week.

Documentation and Logistics:

• Necessary Paperwork: Please ensure that all required documentation, which has been previously communicated to you, is completed before your start date.
• Executive Briefing: You will receive a comprehensive briefing on current projects, company performance metrics, and strategic goals.

A detailed overview of our organizational structure, policies, and long-term vision will be provided during your orientation sessions.

You will also have access to exclusive executive resources and support systems to facilitate your leadership role.

Integration and Meetings:

We have scheduled a series of meetings with key team members and departments to familiarize you with our operations and ongoing projects.

Opportunities for one-on-one discussions with me and other executives will also be available to align on objectives and expectations.

Your role is critical to our continued success and growth, and we are confident in the positive impact you will bring. Please feel free to reach out to me directly or to [HR Contact’s Name] for any assistance or information you may need as you transition into your new role.

We are thrilled to have you on board and look forward to achieving great things together at [Company Name]. Welcome aboard, [Employee’s Name]!

Best Tips for Writing Effective Welcome Emails to New Employees

In writing an effective welcome email to new employees, various factors must be carefully considered.

The following elements together create a comprehensive and engaging welcome experience:

Warm and Friendly Tone

The tone of the email plays a crucial role in setting the stage for a positive relationship between the new employee and the company. A warm and friendly tone helps in making the new hire feel valued and comfortable. 

Use language that is inviting and inclusive, such as “We are thrilled to have you join us,” or “Your skills and experiences are a perfect match for our team.” This approach helps to ease any initial anxieties and fosters a welcoming atmosphere.

Encourage Engagement and Questions

Encouraging engagement and questions in the welcome email is essential for fostering a culture of open communication. Make it clear that the new employee’s thoughts and inquiries are not just welcomed but encouraged.  

You might say something like, “We value your perspective and are eager to hear your ideas,” or “Please feel free to ask any questions you might have about your role or our company.” 

This approach not only aids in building a rapport but also helps in clarifying any uncertainties the new employee might have, contributing to a smoother onboarding process.

Emphasize Company Culture

When writing a welcome email to new employees, it’s important to emphasize the company culture . This helps the new hire understand the work environment and the values that the company upholds. Include a brief description of what makes the company unique, such as its mission, values, and traditions.

For example, you could include lines like, “At [Company Name], we pride ourselves on innovation, teamwork, and a commitment to excellence.” Highlighting these aspects gives the new employee a sense of the company’s identity and what it stands for, which can be instrumental in aligning their expectations and behaviors with the company’s ethos.

Follow Up After the Welcome Email

Following up after sending the welcome email is critical for maintaining engagement and ensuring that the new employee has all the necessary resources and information. A few days after the initial email, consider sending a follow-up message to check in. This could include asking if they have any questions, encouraging participation in upcoming onboarding activities, and reiterating the availability of resources. 

Additionally, scheduling check-in meetings or informal catch-ups can provide a platform for the new employee to share feedback on the onboarding process and express any concerns or needs they might have. This ongoing communication demonstrates the company’s continued interest in the new employee’s well-being and adjustment.

Related Article: The Perfect New Hire Checklist: A Step-by-Step Guide

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New Employee Welcome Email Template And Examples

Updated: May 29, 2024, 5:46pm

Table of Contents

What is a new employee welcome email, reasons to send a new employee welcome email, 5 examples of new employee welcome emails, 7 tips when writing a new employee welcome email, bottom line, frequently asked questions (faqs).

When you have a new employee joining your company, you want to make a good impression. You want to help them feel part of the team. And you likely have important first-day information to share, such as documents they should bring and where they should arrive and when. Sending a new employee welcome email is a great way to make a new employee feel valued, to share information and introduce the new employee to company culture.

The new employee welcome email is a chance to introduce the new employee to your company. It can be sent by the hiring manager or the new employee’s supervisor. Unlike emails to clients or customers, the format of the new employee welcome email is flexible and can be adjusted to reflect your company’s general work style. Generally, the new employee welcome email will include a greeting, an introduction to you and your company, and any necessary information for the first day.

Standard New Employee Welcome Email Template

Email subject line: Welcome to [Your Company]

Dear [New Employee Name],

We are excited to welcome you to our team on September 8, 2024. [Name] will meet you in the lobby of our building at [time]. Please remember to bring your ID.

When you arrive, you’ll be shown your office/workstation and introduced to other members of your team. We want you to feel comfortable in your work environment so please let us know if there is anything specific that you need.

Your colleagues look forward to meeting you, and we have planned a first-day lunch for you to get to know each other.

We are also preparing a robust onboarding schedule for you so you will quickly feel at home. Your onboarding schedule will be sent to you shortly. Once you’ve had a chance to review the schedule, please let us know if you have any requested adjustments.

We look forward to working with you—welcome to the team!

Sincerely, [Your Name]

Not only does the welcome email share important information about the onboarding process , but it is a way to let the new employee know a bit more about the culture of your team and the company. There are several reasons to send a new employee welcome email, including:

• Helping the new employee feel part of the team even before their first day so their transition is smooth and comfortable sharing important information about the first day
• Informing the new employee where to meet and when, or how to log on to the company’s video conferencing platform if the workplace is remote or hybrid
• Introducing other members of the team
• Sharing welcome logos or social media graphics the employee can use to announce that they are joining your company
• Informing new employees about first-day social plans, such as a team lunch or coffee date
• Informing the new employee of their first-day schedule (or letting them know when they can expect to receive their first-day schedule)
• Providing contact information for colleagues on the new employee’s team

Because the new employee welcome email can vary depending on the nature of the workplace, the employee’s position and the company culture, below we share several examples that can be adjusted to meet your needs.

Example 1. Casual New Employee Welcome Email (In-Person Workplace)

Example 2. remote employee welcome email.

Greetings, [New Employee Name].

Welcome to [Company Name]! We are excited for you to join the team. As a reminder, your first day is September 8, 2024. I will send you a calendar invite shortly with a [Zoom/Microsoft Teams/Google Meet] link to log on at 9 a.m. to join our onboarding meeting.

We are also in the process of scheduling meetings for you to meet your colleagues, including [others on the team]. We will send calendar invites to each of these meetings, along with an orientation and onboarding schedule in the next day or two. Your first day will also include a virtual team lunch, with a gift certificate for takeout arriving to your inbox shortly.

In the next day or two, you will also be hearing from [name], our IT director, who will ensure that you are set up with the necessary technology equipment before your start date.

We’ll be in touch again before your start date with details about your onboarding schedule, but if you have any questions in the meantime, you can email or call me at [direct line number].

Welcome aboard! We are happy to have you on the team.

Best, [Your Name]

Example 3. Welcome Email for Newly Relocated Employee

Email subject line: Welcome to [Company Name] and !

Hi, [New Employee Name],

Welcome to [Company Name]! We are delighted to have you aboard.

We also want to welcome you to . Attached is a list of resources to help you settle in. You’ll find recommendations on restaurants, popular attractions, gyms and fitness centers, neighborhoods, schools and parks. Please let me know if you need more assistance with your relocation.

We are looking forward to your start date of September 8, 2024. Please arrive by 9 a.m. at [office location]. When you arrive, [name] will meet you in the lobby to give you a tour of the office, introduce you to the team and show you to your office.

We will also be preparing various communications regarding your arrival, including a bio for our website. [name] from our marketing department will be reaching out shortly with additional information.

If you have any questions before September 8, 2024, feel free to email or call me at [direct line number].

I look forward to working with you!

Sincerely, [Manager signature]

Example 4. Fun Welcome Email From the Entire Team

Email subject line: Welcome to [Your Company]!

Welcome to the team, [New Employee Name]!

We’re so excited to have you aboard. Though you met many of us during the interview process, we wanted to introduce ourselves again.

[Name] is our [role]. [Consider inserting a fun personal fact, such as “He loves coffee and celebrity gossip.”] [Insert phone number and email]

[Name] is our [role]. [Consider inserting a fun personal fact, such as “She loves NBA basketball and playing Wordle.”] [Insert phone number and email]

[Name] is our [role]. [Consider inserting a fun personal fact, such as “He likes spreadsheets and social media.”] [Insert phone number and email]

In addition to your onboarding training sessions and meetings, we’re planning some activities to get us all together, which will help you get to know your new colleagues more closely.

Please don’t hesitate to reach out to any of us for information or advice in these first few weeks. We’re happy to help!

Looking forward to working with you!

Sincerely, [Department/Team]

Example 5. Welcome Email from HR Manager

Hello, [New Employee Name].

My name is [first name], and I’m the HR Manager at [Company Name]. We are excited to welcome you to the team! I’m writing to share some details about your first day and to share some documents to review before your first day.

Below is your onboarding schedule for your first day/week:

[Insert onboarding schedule]

As a reminder, your start date is September 8, 2024. I will meet you in [insert location or video conference link]. Thereafter, I will introduce you to a few of your colleagues. Before you start, we encourage you to read the attached documents, which include important information regarding company benefits and policies.

You will also receive an email from a member of our IT department regarding technology needs so that we have everything ready for you on your first day.

Welcome to the team!

Kind regards, [Name]

When writing a new employee welcome email, keep the following tips in mind:

• Determine your goal/purpose of the welcome email
• Outline the contents of the email
• Introduce yourself and your team
• Reflect your company’s culture and work style in the email’s tone
• Be informative but friendly
• Provide the new employee with important information, such as documents that need to be signed, an employee handbook or ID cards to bring on their first day
• Share your contact information if the new employee has questions before their first day

A new employee welcome email is a great way to share necessary information, make a new employee feel comfortable and valued, and introduce the employee to other members of the team and company culture.

Can I share forms and paperwork in the welcome email?

Yes, you can share new employee forms and paperwork in the welcome email, especially if the email is from the HR manager. Alternatively, if the new employee’s supervisor sends the welcome email, they can tell the new employee to expect a subsequent email from the HR manager with this information.

How should I share the orientation schedule?

You can include the new employee’s orientation schedule in the welcome email. If the schedule isn’t immediately known, you can let them know they can expect to receive their orientation schedule before their start date.

What HR software is best for hiring and onboarding new employees?

There are several popular options for HR software to guide you through the hiring and onboarding process , including BambooHR, Namely and Paycor. Learn more about the best HR and performance management software.

What is a good welcome message for a new employee?

Start by introducing yourself and your team, and be sure to provide important information for the new hire, such as documents that need to be signed, an employee handbook or ID cards to bring on their first day. Be informative in the message while reflecting your company’s culture and work style. Don’t forget to share your contact information in case the new employee has questions before their first day.

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Christine is a non-practicing attorney, freelance writer, and author. She has written legal and marketing content and communications for a wide range of law firms for more than 15 years. She has also written extensively on parenting and current events for the website Scary Mommy. She earned her J.D. and B.A. from University of Wisconsin–Madison, and she lives in the Chicago area with her family.

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40 Simple Yet Awesome Welcome Messages for New Employees

Crafting welcome messages for new employees is a tedious task.

They say, “You never get a second chance to make a first impression.” The quote holds when we are talking about onboarding new employees to the company. Making every employee feel comfortable and familiar with their new working environment is the best way to start a healthy work relationship. And this crucial step can help you pave the path for boosting employee engagement and building a productive workforce .

69% of employees who undergo effective onboarding are more likely to stay with an employer for at least 3 years, and 58% are more likely to stay on for more than 3 years. (Source: O.C Tanner )

Here’s a list of 40 thoughtful welcome messages that your new employees would love to hear. Choose the best ones from the list to convey your wishes and give them a great onboarding experience .

40 Awesome Welcome Messages for New Employees

We are delighted to have you among us. On behalf of all the members and the management, we would like to extend our warmest welcome and good wishes!

Welcome to the team! We are thrilled to have you at our office. You’re going to be a valuable asset to our company, and we can’t wait to see all that you accomplish.

The entire team of [name of the company] is thrilled to welcome you on board. We hope you’ll do some amazing work here!

A warm welcome and lots of good wishes on becoming part of our growing team. Congratulations and on behalf of all the members. We are all happy and excited about your input and contribution to our company.

We just heard that our company hired an excellent new employee to join our team, and guess what? That’s you. Welcome aboard!

Congratulations on being part of the team! The whole company welcomes you, and we look forward to a successful journey with you! Welcome aboard!

A big congratulations on your new role! On behalf of the members and supervisors, we would like to welcome you to the team. We are delighted and excited about working as a team starting today.

A warm welcome to the office! Your remarkable skills will be a great addition to our team and the company. We look forward to a mutually beneficial relationship with you!

Congratulations on being part of our dynamic team! The entire office welcomes you, and we hope to have a long and successful journey together.

We love to form a team, work with enthusiastic, creative people, and have a great learning attitude. And hear that you fit the bill perfectly. It's great to have you with us. Warmest welcome!

Having you in our company is a great honor! Indeed, all of us here are very excited to work with you. Welcome aboard!

Welcome aboard,[Name]! You are one of the most proficient and resourceful candidates we have hired so far. We hope you like the amenities here, and make sure your talents are utilized!

Welcome aboard! Our team is pleased to have you with us. Your expertise would be of great use to the company and its success.

An employee like you, intelligent, talented, and full of energy, is an asset to any company. We can’t wait to start working with you! Welcome to our company!

Related: 50 Work Anniversary Wishes and Quotes for Employees and Peers

Welcome aboard, new buddy! We are sure that you will prove to be a great addition to our team and the office!

It’s amazing to have such a young, fresh, and talented new member as part of our team. Hope we can together take the company to new heights. Welcome Aboard!

The office welcomes you today with open arms to be a part of our strong team! We hope we can together help the company grow bigger and broader.

Warm welcome and congratulations on getting hired! You are an asset to the company, and we hope you have a fantastic time working with the team!

Our heartiest welcome goes to you. Congratulations on being part of our growing and dynamic team here! We’re honored to have you with us!

Thanks for accepting the job offer. Your skills will be highly valuable for the team and the company. Welcome to the company!

We are thrilled to welcome you to the XYZ team here at [company name]. We are doing some exciting work here, and we are hopeful that your talent, enthusiasm, and fresh ideas will be invaluable to us!

Related: How To Write A Great Welcome Letter To New Employee In 2023: Explained With Pre-maid Templates .

"Alone we can do so little, together we can do so much." --Helen Keller

Congratulations on becoming the newest member of this team! We hope you find your new role rewarding and challenging. Welcome Aboard!

Welcome aboard! We are proud to have you with us. We all have faith that you’ll deliver results, excel, and make us all proud.

Thanks for choosing to be part of the company! We are all working towards a common goal, and your contribution is integral. Congratulations, and welcome aboard!

Congratulations and welcome to the team! We believe that what a strong group of people can accomplish together is much larger, far greater, and will exceed what an individual can achieve alone.

We hope that your new journey with us will be exciting and fruitful. Welcome aboard!

Your talent and skill will add great value to our organization. We are hopeful that your learning experience will grow with us. Congratulations and welcome!

Having a talented individual like you will help us take another pivotal step towards the organizational goals. We look forward to working with you. Welcome!

We are thrilled to have you in our organization. Your skillset, creative mindset, and personality will positively impact the workforce. Hope you have a great time here!

With the organization growing rapidly, your addition to the team will greatly assist us in achieving our goals. We look forward to providing you with the best professional and personal opportunities.

Everyone on the team extends a warm welcome. With your exceptional skills and personality, we believe you will be a good fit for us.

Starting a new job can be overwhelming. But do not worry; we are here to help and support you in every way possible. So, sit back, relax, learn and enjoy the journey with us!

Welcome to a work culture that values a positive attitude and camaraderie. I hope you have a good time here!

With newer perspectives and ideas, we hope you bring a new dimension to our workplace. Welcome aboard, and congratulations!

We hope that you will surprise us with your innovative ideas and influence the whole organization in a positive way. Hope you have a good time working with us!

Hard work and dedication are something that we value the most, and we know that you are ready to put in all your efforts from the first day. Congratulations on joining the team!

Persist in your work, learn from your mistakes, cultivate positive relationships, and always give your all. That is all we ask from you. Congratulations and welcome to the team!

Never be afraid to try new things because that is exactly what we encourage our employees to do. You experiment, and you learn. The team is always available to help you. Welcome to the group. Hope you have an amazing time here!

Happy joining day! Please let me know if HR made you feel welcome because we have something better in the works. I am delighted you have decided to join us.

In Conclusion: Why Do Welcome Messages For New Employees Matter?

A warm welcome is essential for making your new employees feel at ease, developing strong peer relationships, and settling in quickly. Consider including an introduction to the team as part of your overall employee onboarding (and vice versa). It can be through a guided office tour, personal 1-to-1s, your employee newsletter , social channels, teambuilding exercises, or even a special office getting-to-know-you afternoon.

This article is written by Darshana Dutta . She works as a Content Creator and Digital Marketer at Vantage Circle . She writes extensively on trends around employee engagement and transforming company culture. For any related queries, contact [email protected]

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