cover letter for faculty position

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Cover letters for faculty job applications

The cover letter serves as an introduction to your application package and answers the following questions: Who are you? When will you defend your dissertation (if you’re currently ABD)? Why are you interested in applying for this assistant professor position? Why are you interested in this institution? What is your dissertation research about? What are your future research plans? What kind of teaching experience do you have? How will you contribute to our department and institution? Why is the school a good fit for you and vice versa? A strong cover letter will be tailored to the institution to which you’re applying. For the humanities and social sciences it is typically 2–3 pages long, and for STEM fields 1–2 pages, but this may vary depending on your specific discipline.

The Purpose of a Cover Letter

Sometimes called a “ letter of intent ” or “ letter of interest ,” a cover letter is an introduction to the rest of your job application materials. The purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular position, and what skills and knowledge you bring that make you the most suitable candidate for that position. The cover letter is often the first impression that a prospective employer will have of you, especially if they do not know you or have not heard about you from their network of contacts. First impressions count, and so getting your cover letter right is a critical step in your job application process. Like all your job application materials, it may take time and focus to write your cover letters well. You will likely have several drafts before you come up with a final version that clearly articulates your skills and your understanding of the employer and the job requirements.

While your CV briefly states your skills, knowledge, experience, and (most importantly) what you have achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path you have taken in your career or education, emphasizing the skills you’ve used along the way, and explaining why the position you are applying to is the next desirable step on this path.

Timeline: Getting Started with Your Cover Letter

Step 1: The first step to writing a good cover letter is to have a good CV. Your cover letter expands upon some of the information you include within these documents and describes the role you have played in achieving your academic goals (i.e., showing how your experiences have made you the best candidate for the position).

Step 2: The next step is to find an open position that interests you. There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but there will certainly be parts of the letter that will stay much the same and be appropriate for multiple jobs. A 1-3 page cover letter might be the norm when applying for a tenure-track faculty position, but you need to check with your own department to find out what the standards are in your field.

Step 3: Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on your background research of the employer and the people you have spoken to who know about this employer (whether a business or a university department), try to identify the two or three most important skills that the employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and have used them effectively.

When applying for faculty positions, you will be expected to spend some time in your cover letter talking about your past research experiences and future research goals as well as your teaching—even though you may have covered these in more detail in your research statement and teaching philosophy documents. How much time you need to spend talking about teaching and research will depend on the nature of the position and your field of study. For some humanities and social sciences applications, you will not be asked for a separate research statement, and this information will need to be integrated into the cover letter. Cover letters for scientific positions will generally be shorter, as more (but not all) of the information about research will be covered in the research statement.

Keep in mind that academic letters also need to cover everything that non-academic cover letters address. You need to show that you are not only a good academic, but that you are a good person to work with who is committed to making meaningful contributions at that particular institution. Make sure that you address the requirements of the position as stated in the job ad. Speak to faculty in your department to get a sense of what is expected in cover letters in your discipline. See if any faculty you know have been involved in search committees, and find out what they looked for in cover letters.

Additional Resources

For further tips, tricks, and strategies for writing an academic cover letter, see the resources below:

• The PhD Career Training Platform is an eLearning platform with on-demand, self-paced modules that allow PhDs and postdocs to make informed decisions about their career path and learn successful job search strategies from other PhDs. Select the University of Pennsylvania from the  drop-down menu, log in using your University ID, and click the “Faculty Careers” tab to learn more about application documents for a faculty job search.
• How to Write a Successful Cover Letter
• How to Write a Persuasive Cover Letter
• 6 Tips to Improve Your Cover Letter
• Writing a Compelling Cover Letter for Faculty Roles (video)
• Cover Letters for Research-Intensive Faculty
• Cover Letters for Teaching-Intensive Faculty

Cover Letter Samples

The cover letter samples below were provided by Penn graduates and postdocs after their successful job searches and represent a range of disciplines.

Explore other application documents:

Written Samples

15 sample cover letters for faculty position.

Are you an aspiring educator seeking a renowned university or college faculty position?

Crafting a compelling cover letter is a crucial step in showcasing your expertise, passion, and fit for the role.

Sample Cover Letters for Faculty Positions

In this article, we present fifteen exceptional sample cover letters that will inspire and guide you in creating your standout application.

From highlighting your research achievements to demonstrating your teaching prowess, these examples cover a wide range of academic disciplines and career stages.

Get ready to make a lasting impression on the hiring committee and secure your dream faculty position!

Sample Cover Letter One

Subject: Application for Assistant Professor Position in Computer Science

Dear Search Committee,

I am writing to express my strong interest in the Assistant Professor position in Computer Science at XYZ University. With a Ph.D. in Computer Science from ABC University and three years of postdoctoral research experience, I am confident in my ability to contribute to your department’s research and teaching goals.

My research focuses on artificial intelligence and machine learning, specifically in the areas of natural language processing and computer vision. I have published eight peer-reviewed articles in top-tier conferences and journals, including ACM SIGKDD and IEEE TPAMI. Additionally, I have secured two competitive research grants totaling $500,000 to support my work.

As an educator, I am committed to fostering student learning and engagement. During my graduate studies, I served as a teaching assistant for undergraduate courses in algorithms and data structures. I received consistently positive evaluations from students and was awarded the department’s Best Teaching Assistant Award in 2019. I am excited about the opportunity to develop and teach courses in machine learning, deep learning, and related areas at XYZ University.

Beyond my research and teaching, I am passionate about promoting diversity and inclusion in computer science. I have volunteered as a mentor for underrepresented minority students through the ACM-W program and have organized workshops to encourage girls to pursue careers in technology.

I believe my research expertise, teaching experience, and commitment to diversity make me a strong fit for the Assistant Professor position in Computer Science at XYZ University. I look forward to discussing my qualifications further and contributing to the success of your department.

Thank you for considering my application.

[Your Name]

Sample Cover Letter Two

Subject: Application for Associate Professor Position in Psychology

I am excited to apply for the Associate Professor position in Psychology at XYZ University. As a tenured Assistant Professor at ABC University with a proven track record of research excellence and student mentorship, I am well-prepared to take on the responsibilities of this role.

My research investigates the cognitive and neural mechanisms underlying decision-making and problem-solving. I have published fifteen articles in leading psychology journals, including Psychological Science and Journal of Experimental Psychology: General. My work has been cited over 500 times and has been featured in popular media outlets such as The New York Times and Scientific American.

In addition to my research, I am deeply committed to teaching and mentoring. I have taught courses in cognitive psychology, decision-making, and research methods at both the undergraduate and graduate levels. I have consistently received high student evaluations and have been nominated for teaching awards. I have also mentored six Ph.D. students and numerous undergraduate researchers, many of whom have gone on to successful careers in academia and industry.

I am particularly drawn to XYZ University’s strong emphasis on interdisciplinary research and teaching. I believe my research on decision-making has important implications for fields such as economics, marketing, and public policy, and I am excited about the possibility of collaborating with colleagues across disciplines.

In summary, my research excellence, teaching effectiveness, and commitment to interdisciplinary collaboration make me an excellent fit for the Associate Professor position in Psychology at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Thank you for your consideration.

Sample Cover Letter Three

Subject: Application for Assistant Professor Position in English Literature

I am writing to apply for the Assistant Professor position in English Literature at XYZ University. As a recent Ph.D. graduate from ABC University with a specialization in 19th-century British literature, I am eager to contribute my research and teaching skills to your department.

My dissertation, titled “Representations of Gender and Class in the Novels of Charles Dickens,” explores the intersection of gender and class in Dickens’ works and argues for their continued relevance in contemporary literary studies. My research has been supported by a prestigious fellowship from the National Endowment for the Humanities and has resulted in three peer-reviewed publications in top-tier journals such as Victorian Studies and English Literature in Transition.

In addition to my research, I have extensive teaching experience in English literature and composition. As a graduate instructor, I have designed and taught courses on topics such as the Victorian novel, British Romanticism, and academic writing. I have consistently received positive evaluations from students and have been recognized with the department’s Outstanding Graduate Instructor Award.

I am particularly excited about the opportunity to teach and mentor undergraduate students at XYZ University. I believe that literature has the power to transform students’ lives and to help them develop critical thinking, communication, and empathy skills that are essential for success in any field. I look forward to working with students from diverse backgrounds and to creating an inclusive and engaging classroom environment.

In summary, my research expertise in 19th-century British literature, teaching experience, and commitment to undergraduate education make me a strong fit for the Assistant Professor position in English Literature at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Four

Subject: Application for Assistant Professor Position in Mechanical Engineering

I am writing to apply for the Assistant Professor position in Mechanical Engineering at XYZ University. As a postdoctoral researcher at ABC National Laboratory with expertise in advanced manufacturing and materials science, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on the development of novel additive manufacturing techniques for high-performance materials such as ceramics and composites. I have published ten peer-reviewed articles in leading journals such as Materials Science and Engineering: A and Additive Manufacturing, and have presented my work at numerous national and international conferences. I have also collaborated with industry partners to translate my research into practical applications, resulting in two patent applications.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in thermodynamics and fluid mechanics, and received excellent evaluations from students. I have also mentored several undergraduate researchers, helping them develop their skills in experimental design and data analysis.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that the future of mechanical engineering lies at the intersection of materials science, manufacturing, and computational modeling, and I am excited about the possibility of working with colleagues across these fields to tackle complex research challenges.

In summary, my research expertise in advanced manufacturing and materials science, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Mechanical Engineering at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Five

Subject: Application for Assistant Professor Position in Sociology

I am writing to apply for the Assistant Professor position in Sociology at XYZ University. As a recent Ph.D. graduate from ABC University with a specialization in social inequality and stratification, I am excited about the opportunity to contribute my research and teaching skills to your department.

My dissertation, titled “The Persistence of Racial Inequality in Higher Education,” uses a mixed-methods approach to examine the structural and cultural factors that contribute to disparities in college access and completion for underrepresented minority students. My research has been supported by grants from the National Science Foundation and the American Sociological Association and has resulted in three peer-reviewed publications in top-tier journals such as Social Forces and Sociology of Education.

In addition to my research, I have extensive teaching experience in sociology and related fields. As a graduate instructor, I have designed and taught courses on topics such as social inequality, race and ethnicity, and research methods. I have consistently received positive evaluations from students and have been recognized with the department’s Excellence in Teaching Award.

I am particularly excited about the opportunity to teach and mentor undergraduate students at XYZ University. I believe that sociology has the power to help students understand and challenge social inequalities, and to develop the critical thinking and analytical skills needed for success in a diverse and rapidly changing world. I look forward to working with students from all backgrounds and to creating an inclusive and engaging classroom environment.

In summary, my research expertise in social inequality and stratification, teaching experience, and commitment to undergraduate education make me a strong fit for the Assistant Professor position in Sociology at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Six

Subject: Application for Assistant Professor Position in Marketing

I am writing to apply for the Assistant Professor position in Marketing at XYZ University. As a current Assistant Professor at ABC University with a proven track record of research excellence and industry collaboration, I am excited about the opportunity to bring my expertise to your department.

My research focuses on consumer behavior and decision-making in digital environments, with a particular emphasis on social media and e-commerce. I have published eight peer-reviewed articles in top-tier journals such as the Journal of Consumer Research and Journal of Marketing, and have presented my work at numerous national and international conferences. I have also collaborated with industry partners such as Facebook and Amazon to apply my research insights to real-world marketing challenges.

In addition to my research, I have a strong commitment to teaching and mentoring. I have taught courses in consumer behavior, digital marketing, and marketing research at both the undergraduate and graduate levels, and have consistently received high student evaluations. I have also mentored several doctoral students and have served on multiple dissertation committees.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that the future of marketing lies at the intersection of psychology, data science, and technology, and I am excited about the possibility of working with colleagues across these fields to tackle complex research challenges and prepare students for careers in a rapidly evolving industry.

In summary, my research expertise in digital marketing and consumer behavior, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Marketing at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Seven

Subject: Application for Assistant Professor Position in Environmental Science

I am writing to apply for the Assistant Professor position in Environmental Science at XYZ University. As a postdoctoral researcher at ABC National Laboratory with expertise in climate change and ecosystem dynamics, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on understanding the impacts of climate change on terrestrial ecosystems, particularly in the Arctic and sub-Arctic regions. I have published twelve peer-reviewed articles in leading journals such as Global Change Biology and Ecosystems, and have presented my work at numerous national and international conferences. I have also collaborated with interdisciplinary teams of researchers to develop predictive models of ecosystem responses to climate change, which have important implications for conservation and resource management.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in ecology and environmental science and received excellent evaluations from students. I have also mentored several undergraduate researchers, helping them develop their skills in field sampling, data analysis, and scientific writing.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that tackling the complex challenges of climate change requires integrating insights from multiple fields, including ecology, geology, and atmospheric science, and I am excited about the possibility of working with colleagues across these disciplines to advance our understanding of environmental systems.

In summary, my research expertise in climate change and ecosystem dynamics, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Environmental Science at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sincerely, [Your Name]

Sample Cover Letter Eight

I am writing to apply for the Assistant Professor position in Computer Science at XYZ University. As a current postdoctoral researcher at ABC University with expertise in cybersecurity and cryptography, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on developing novel cryptographic protocols and techniques for secure communication and data storage in distributed systems. I have published six peer-reviewed articles in top-tier conferences and journals such as IEEE Symposium on Security and Privacy and ACM Transactions on Information and System Security. I have also collaborated with industry partners such as Google and Microsoft to apply my research insights to real-world security challenges.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in computer networks and cryptography and received excellent evaluations from students. I have also mentored several undergraduate researchers, helping them develop their skills in programming, algorithm design, and research methodology.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that the future of cybersecurity lies at the intersection of computer science, mathematics, and social science, and I am excited about the possibility of working with colleagues across these fields to tackle complex research challenges and prepare students for careers in a rapidly evolving industry.

In summary, my research expertise in cybersecurity and cryptography, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Computer Science at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Nine

Subject: Application for Assistant Professor Position in Neuroscience

I am writing to apply for the Assistant Professor position in Neuroscience at XYZ University. As a postdoctoral researcher at ABC Medical School with expertise in neural circuits and behavior, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on understanding the neural mechanisms underlying complex behaviors such as learning and memory, using a combination of electrophysiology, optogenetics, and behavioral analysis. I have published eight peer-reviewed articles in leading journals such as Nature Neuroscience and Journal of Neuroscience, and have presented my work at numerous national and international conferences. I have also collaborated with clinical researchers to translate my findings into potential therapies for neurological disorders such as Alzheimer’s disease and Parkinson’s disease.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in neuroscience and physiology and received excellent evaluations from students. I have also mentored several undergraduate and graduate researchers, helping them develop their skills in experimental design, data analysis, and scientific writing.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that understanding the brain requires integrating insights from multiple levels of analysis, from molecules to systems to behavior, and I am excited about the possibility of working with colleagues across these fields to advance our understanding of neural function and dysfunction.

In summary, my research expertise in neural circuits and behavior, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Neuroscience at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Ten

I am writing to apply for the Assistant Professor position in Mechanical Engineering at XYZ University. As a current postdoctoral researcher at ABC National Laboratory with expertise in robotics and control systems, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on developing advanced control algorithms and architectures for autonomous robotic systems, with applications in manufacturing, transportation, and space exploration. I have published ten peer-reviewed articles in top-tier conferences and journals such as IEEE International Conference on Robotics and Automation and IEEE Transactions on Robotics. I have also collaborated with industry partners such as NASA and General Motors to apply my research insights to real-world robotic systems.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in dynamics and control systems and received excellent evaluations from students. I have also mentored several undergraduate researchers, helping them develop their skills in programming, hardware design, and experimental testing.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that the future of robotics lies at the intersection of mechanical engineering, computer science, and artificial intelligence, and I am excited about the possibility of working with colleagues across these fields to tackle complex research challenges and prepare students for careers in a rapidly evolving industry.

In summary, my research expertise in robotics and control systems, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Mechanical Engineering at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Eleven

Subject: Application for Assistant Professor Position in Economics

I am writing to apply for the Assistant Professor position in Economics at XYZ University. As a recent Ph.D. graduate from ABC University with a specialization in labor economics and public policy, I am excited about the opportunity to contribute my research and teaching skills to your department.

My dissertation, titled “The Impact of Minimum Wage Policies on Employment and Poverty,” uses a quasi-experimental approach to examine the effects of state-level minimum wage increases on labor market outcomes and poverty rates. My research has been supported by grants from the National Bureau of Economic Research and the Washington Center for Equitable Growth and has resulted in two peer-reviewed publications in top-tier journals such as the Journal of Labor Economics and the Journal of Policy Analysis and Management.

In addition to my research, I have extensive teaching experience in economics and related fields. As a graduate instructor, I have designed and taught courses on topics such as labor economics, public finance, and econometrics. I have consistently received positive evaluations from students and have been recognized with the department’s Outstanding Graduate Student Instructor Award.

I am particularly excited about the opportunity to teach and mentor undergraduate students at XYZ University. I believe that economics has the power to help students understand and address complex social and policy issues and to develop the analytical and quantitative skills needed for success in a wide range of careers. I look forward to working with students from diverse backgrounds and to creating an inclusive and engaging classroom environment.

In summary, my research expertise in labor economics and public policy, teaching experience, and commitment to undergraduate education make me a strong fit for the Assistant Professor position in Economics at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Twelve

Subject: Application for Assistant Professor Position in Chemistry

I am writing to apply for the Assistant Professor position in Chemistry at XYZ University. As a postdoctoral researcher at ABC National Laboratory with expertise in materials chemistry and renewable energy, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on the development of novel materials for energy conversion and storage, with a particular emphasis on solar fuels and batteries. I have published twelve peer-reviewed articles in leading journals such as the Journal of the American Chemical Society and Energy & Environmental Science, and have presented my work at numerous national and international conferences. I have also collaborated with industry partners such as Tesla and LG Chem to translate my research into practical applications.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in general chemistry and materials science and received excellent evaluations from students. I have also mentored several undergraduate researchers, helping them develop their skills in synthesis, characterization, and data analysis.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that the future of energy research lies at the intersection of chemistry, physics, and engineering, and I am excited about the possibility of working with colleagues across these fields to tackle complex research challenges and prepare students for careers in a rapidly evolving industry.

In summary, my research expertise in materials chemistry and renewable energy, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Chemistry at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Thirteen

Subject: Application for Assistant Professor Position in History

I am writing to apply for the Assistant Professor position in History at XYZ University. As a recent Ph.D. graduate from ABC University with a specialization in American history and African American studies, I am excited about the opportunity to contribute my research and teaching skills to your department.

My dissertation, titled “The Long Civil Rights Movement: Black Activism and Political Change in the American South, 1940-1970,” examines the grassroots organizing and political strategies of African American activists in the decades before and after the peak of the civil rights movement. My research has been supported by fellowships from the American Historical Association and the Smithsonian Institution and has resulted in three peer-reviewed publications in top-tier journals such as the Journal of American History and the Journal of African American History.

In addition to my research, I have extensive teaching experience in history and related fields. As a graduate instructor, I have designed and taught courses on topics such as the civil rights movement, African American history, and historical research methods. I have consistently received positive evaluations from students and have been recognized with the department’s Excellence in Teaching Award.

I am particularly excited about the opportunity to teach and mentor undergraduate students at XYZ University. I believe that history has the power to help students understand and engage with the complex issues facing our society today, and to develop the critical thinking, communication, and research skills needed for success in a wide range of careers. I look forward to working with students from diverse backgrounds and to creating an inclusive and engaging classroom environment.

In summary, my research expertise in American history and African American studies, teaching experience, and commitment to undergraduate education make me a strong fit for the Assistant Professor position in History at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Fourteen

Subject: Application for Assistant Professor Position in Biology

I am writing to apply for the Assistant Professor position in Biology at XYZ University. As a postdoctoral researcher at ABC Research Institute with expertise in molecular biology and genetics, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on understanding the genetic and molecular mechanisms underlying complex traits and diseases, using a combination of genomic, computational, and experimental approaches. I have published ten peer-reviewed articles in leading journals such as Nature Genetics and PLOS Genetics, and have presented my work at numerous national and international conferences. I have also collaborated with clinical researchers to translate my findings into potential diagnostic and therapeutic applications.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in genetics and molecular biology and received excellent evaluations from students. I have also mentored several undergraduate and graduate researchers, helping them develop their skills in experimental design, data analysis, and scientific communication.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that understanding complex biological systems requires integrating insights from multiple fields, including genetics, bioinformatics, and bioengineering, and I am excited about the possibility of working with colleagues across these disciplines to advance our understanding of biology and human health.

In summary, my research expertise in molecular biology and genetics, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Biology at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

Sample Cover Letter Fifteen

Subject: Application for Assistant Professor Position in Physics

I am writing to apply for the Assistant Professor position in Physics at XYZ University. As a current postdoctoral researcher at ABC National Laboratory with expertise in condensed matter physics and quantum materials, I am excited about the opportunity to bring my research and teaching skills to your department.

My research focuses on understanding the exotic properties of quantum materials, such as superconductors and topological insulators, using a combination of experimental and theoretical approaches. I have published eight peer-reviewed articles in top-tier journals such as Physical Review Letters and Nature Materials, and have presented my work at numerous national and international conferences. I have also collaborated with industry partners such as IBM and Google to explore potential applications of quantum materials in computing and sensing.

In addition to my research, I have a strong commitment to teaching and mentoring. As a graduate student, I served as a teaching assistant for courses in quantum mechanics and solid-state physics and received excellent evaluations from students. I have also mentored several undergraduate researchers, helping them develop their skills in experimental techniques, data analysis, and scientific writing.

I am particularly drawn to XYZ University’s emphasis on interdisciplinary research and collaboration. I believe that the future of physics lies at the intersection of condensed matter physics, materials science, and quantum information, and I am excited about the possibility of working with colleagues across these fields to tackle complex research challenges and prepare students for careers in a rapidly evolving industry.

In summary, my research expertise in condensed matter physics and quantum materials, teaching experience, and commitment to interdisciplinary collaboration make me an excellent fit for the Assistant Professor position in Physics at XYZ University. I look forward to the opportunity to contribute to your department’s research and teaching missions.

These fifteen sample cover letters showcase the diverse range of research interests, teaching experiences, and professional backgrounds of aspiring faculty members.

By highlighting their unique strengths and fit for the position, these cover letters demonstrate how to make a compelling case for their candidacy.

Whether you are applying for a position in the sciences, social sciences, or humanities, these examples provide valuable inspiration and guidance for crafting your standout faculty application.

Good luck with your academic job search!

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-based position job letter example:.

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Academic Cover Letter Sample

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November 2, 1998

Dr. Naomi Sellers Chair, English Search Committee Box 58 Baxter College Arcadia, WV 24803

Dear Dr. Sellers:

I am writing to apply for the position as assistant professor of English with an emphasis in rhetoric and composition that you advertised in the October MLA Job Information List. I am a graduate student at Prestigious University working on a dissertation under the direction of Professor Prominent Figure. Currently revising the third of five chapters, I expect to complete all work for the Ph.D. by May of 1999. I believe that my teaching and tutoring experience combined with my course work and research background in rhetoric and composition theory make me a strong candidate for the position outlined in your notice.

As my curriculum vitae shows, I have had excellent opportunities to teach a variety of writing courses during my graduate studies, including developmental writing, first-year writing for both native speakers and second language students, advanced writing, and business writing. I have also worked as a teaching mentor for new graduate students, a position that involved instruction in methods of composition teaching, development of course materials, and evaluation of new graduate instructors. Among the most satisfying experiences for me as a teacher has been instructing students on an individual basis as a tutor in our university Writing Lab. Even as a classroom instructor, I find that I always look forward to the individual conferences that I hold with my students several times during the semester because I believe this kind of one-on-one interaction to be essential to their development as writers.

My work in the composition classroom has provided me with the inspiration as well as a kind of laboratory for my dissertation research. My project, The I Has It: Applications of Recent Models of Subjectivity in Composition Theory, examines the shift since the 1960s from expressive models of writing toward now-dominant postmodern conceptions of decentered subjectivity and self-construction through writing. I argue that these more recent theoretical models, while promising, cannot have the liberating effects that are claimed for them without a concomitant reconception of writing pedagogy and the dynamics of the writing classroom. I relate critical readings of theoretical texts to my own pedagogical experiments as a writing teacher, using narratives of classroom successes and failures as the bases for critical reflection on postmodern composition theory. After developing my dissertation into a book manuscript, I plan to continue my work in current composition theory through a critical examination of the rhetoric of technological advancement in the computer-mediated writing classroom.

My interest in the computer classroom has grown out of recent experience teaching composition in that environment. In these courses my students have used computers for writing and turning in notes and essays, communicating with one another and with me, conducting library catalogue research and web research, and creating websites. I have encouraged my students to think and write critically about their experiences with technology, both in my class and elsewhere, even as we have used technology to facilitate our work in the course. Syllabi and other materials for my writing courses can be viewed at my website: http://machine.prestigious.edu/~name. In all of my writing courses I encourage students to become critical readers, thinkers, and writers; my goal is always not only to promote their intellectual engagement with cultural texts of all kinds but also to help them become more discerning readers of and forceful writers about the world around them.

I have included my curriculum vitae and would be happy to send you additional materials such as a dossier of letters of reference, writing samples, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you for an interview at either the MLA or the CCCC convention, or elsewhere at your convenience. I can be reached at my home phone number before December 19; between then and the start of the MLA convention, you can reach me at (123) 456-7890. I thank you for your consideration and look forward to hearing from you.

First Lastname

Points to Remember

• Use the form of address and title of the contact person as they appear in the job notice.
• Refer to the job title as it appears in the notice, and state where you learned of the position.
• Mention your major professor by name, especially if he or she is well known in your field. Also, mention your expected completion date.
• Make a claim for your candidacy that you will support in the body of the letter.
• For a position at a small undergraduate college, emphasize teaching experience and philosophy early in the letter.
• Describe your dissertation and plans for future research. Emphasize links between your teaching and research interests.
• Mention specific teaching experience that is relevant to the job notice or is otherwise noteworthy.
• Refer to relevant materials available on the web.
• State your willingness to forward additional materials and to meet for an interview.
• Mention any temporary changes in contact information.

Faculty Application: Cover Letter

Criteria for success.

• You demonstrate scientific accomplishment and scholastic achievement.
• You clearly define the vision and impact of your future research program.
• You differentiate yourself from your advisor(s), colleagues, and other faculty candidates.
• You demonstrate an aptitude for teaching and advising students.
• You establish what your niche will be in the department.
• You clearly display your excitement and passion for the position.

Structure Diagram

• Critical contact information: name, degree, current position, email, and phone number
• Your professional profile or webpage ( e.g., LinkedIn, ResearchGate, Academia.edu)
• Date, department, and university name and address
• Salutation – “Dear [Faculty Search Committee / Department Head],”
• Brief introduction – Display excitement. State specific terms related to the faculty position, department and university. For example, if you are applying to a “cluster” hire that includes faculty across multiple departments, such as Systems and Synthetic Biology , then state this directly. State the position you are applying for (i.e., tenure-track appointment, assistant faculty position).
• Strong opening statement – Declare succinctly your targeted research areas. Establish your foundation on which you will base your research. Emphasize novel interfaces and applications within your proposed research.
• Scientific achievements – Summarize successes highlighted in your CV that demonstrate the breadth and depth of scientific expertise. Demonstrate your productivity, as well as key scientific or technical strengths with supporting details.
• Motivation & impact – State areas of expertise and indicate specific aims of your future research program. Clearly describe how these aims align with current research initiatives in the department or university.
• Teaching & mentorship – Highlight your experience in the classroom and as a research mentor and service in the profession or community.
• Wrap-up – “Additional documents are enclosed. Please feel free to contact me if supplemental information is required. ”
• Follow-up & thank you – Be clear that you expect to hear back ( e.g., I look forward to your reply ). Thank the committee for their time and consideration.
• Closure – Maintain professionalism. Sincerely , Best regards , and Kindest regards are appropriate closing phrases. Include your electronic signature.

The faculty cover letter is the first part of your application to be read by the Faculty Search Committee. Your cover letter may be the only part anyone reads if the Search Committee doesn’t like what they see in your cover letter. Therefore, the primary purpose of a Faculty cover letter is to capture attention and generate interest among members of the specific department for which you are applying.

The cover letter should serve as a letter of introduction. It connects all other application material, such as the CV, research statement, and teaching statement. Brainstorm approaches to reiterate important points and themes between these documents in a complementary, cohesive, and concise manner. The cover letter should not be longer than one page.

Analyze your audience

Knowing what the Faculty Search Committee is looking for will help you tailor your application. Searches for new hires often focus on specific research areas ( e.g., robotics, machine learning, nanomaterials, systems, renewable energy). If this is the case, you should customize your application to highlight your work in the specified research area. Explain why you are a good fit and how you’ll benefit the department.

Alternatively, departments may concentrate solely on the best candidates regardless of pre-selected scientific disciplines. In such cases, you have more flexibility in presenting yourself. Still, you should indicate your research area in a clear manner and give a strategic vision for your research program.

Additionally, academic employment opportunities differ based on whether positions are tenure-track or non-tenure track, research-focused or teaching-focused, and the type of institution (R1 university, liberal arts college, etc.). Investigate the responsibilities and culture associated with each of these positions, and include only information relevant to the specific position – don’t waste valuable space on irrelevant experiences.

Advocate for yourself

The cover letter emphasizes your past and present academic career while promoting your future potential. For many of us, exuding confidence in an open letter of introduction is challenging, but you have to believe in yourself before you can convince others to believe in you.

State your pedigree

In academia, the institutions and departments you have attended and the advisors for whom you have worked do matter. State this information in Scientific Achievements . Inform your audience if you have co-taught classes with distinguished professors in Teaching & Mentorship or emphasize existing collaborations in the Motivation & Impact section.

Quantify your productivity

Academia identifies scientific contributions by the following conventions: number of publications, quality, and impact. In addition to research articles, noteworthy contributions may also include book chapters, or your role as a conference or journal reviewer. Emphasize alternative sources of scientific communication (and funding) such as distinguished merit-based fellowships.

Engineering students are likely to be co-authors of patents; state this information.

Describe your future potential

Beyond reiterating your past accomplishments, you must also show you are prepared to handle the future challenges of being a Principal Investigator. By far, the most difficult paragraph to write in the faculty cover letter focuses on the Motivation & Impact of your future research program. Clearly articulate the vision of your future research program and describe how your leadership will facilitate an environment of scientific and teaching excellence. Demonstrate expert understanding of your field, and confidently state your qualifications as a leader in research, educator, and citizen of the university.

Define your niche

Your application will be one out of hundreds. You must differentiate yourself and your research program from other candidates, as well as previous or current advisor(s). Ask yourself what you will do that is unique compared to any of your past or future colleagues. How will you uniquely fit into the department? What is your niche?

The Motivation & Impact section provides an opportunity to concisely define your niche. State specific aims of your proposed research that expand upon the department’s core strengths while simultaneously diversifying the university’s research portfolio ( e.g., emerging research fields, state-of-the art technologies, novel applications). Carefully consider research centers, core facilities, or affiliated institutes at the university. In many cases, campus- or state-wide research initiatives may complement your research program.

Finally, take advantage of any experiences you’ve had outside of academia. Have you previously worked in industry or consulted? Would these former and future relationships lead to additional funding for your lab? If so, suggest more unusual avenues of additional funding. It may no longer suffice to focus primarily on traditional grants sponsored by government agencies. Think of creative alternatives and diversify your future financial portfolio. This, in turn, differentiates your research program from colleagues.

Finally, you will more than likely apply to multiple departments and universities. Therefore, modify your niche for every application!

Make important information concise and identifiable

Again, your application is one out of hundreds. Helping the Faculty Search Committee easily identify important information in your cover letter will only improve your chances of moving forward in the hiring process. A faculty cover letter should not exceed 1 page , so you must present your qualifications to the Faculty Search Committee in a concise manner.

Maximize impact of words. When it’s accurate, use verbs that illustrate impact (“led,” “developed,” “innovated”) over verbs that make you sound passive (“participated”). Aim for verbs that are more specific to the actual contribution you made.

Minimize redundancy and wordiness. For every sentence, challenge yourself to remove as many words as possible without changing the meaning of the sentence.

Use keywords. Keywords cited by grant-funding agencies, easily recognizable by any faculty member, should be included in relevant sections of your faculty cover letter. Using field-specific vocabulary may demonstrate your understanding of the field and the department’s needs, but be aware that Faculty Search Committees that are more mixed in expertise may require simpler vocabulary and/or explanations accessible to a broader audience.

Maintain abundant white space. In terms of formatting, inclusion of white space is easy on the eye while providing a precise transition from one section to the next.

Devote time!

Crafting your faculty application is a process that will continue indefinitely.

• Devote time to your faculty application, and work in consistent increments over the course of weeks not days.
• Take time to brainstorm, reflect, write, edit, critique, and revise accordingly.
• Seek guidance in terms of technical content, emphasis of soft skills, as well as grammatical improvements and aesthetics from colleagues and friends.

Above all else, remember that the faculty application is a creative process. Enjoy it!

Content adapted by the MIT Electrical Engineering and Computer Science Communication Lab from an article originally created by the MIT Biological Engineering Communication Lab .

Resources and Annotated Examples

Ee faculty cover letter.

Submitted by an MIT PhD candidate who now holds a faculty position at UT Austin 474 KB