slideshow presentation equipment

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Essential Presentation Equipment Checklist

In our busy world, having the right equipment for presentations is super important to communicate well. It doesn’t matter if you’re a grown-up or a student, being ready with the right tools can make your message awesome and get everyone interested.

Our comprehensive checklist covers the must-have equipment for both in-person and virtual presentations. From projectors to audio systems, discover how to amplify your message and leave a lasting impact.

Importance of Using Proper Presentation Equipment

When it comes to showing things with pictures and sound, it’s really important to use the right equipment. Having the right tools can make you look more professional, make people trust what you say, and make your presentation more successful.

• To have a successful presentation, you need the right equipment. It’s like building a strong base for a house. When you talk to people or show things, using good tools makes everything go smoothly. It’s like having a clear and colorful screen, good sound, and no technical problems. This way, people will pay attention to what you’re saying and won’t get bored.
• Enhancing Professionalism and Credibility: When you have really good presentation equipment, it shows that you take your job seriously and want to do a great job. It’s like having special tools that make you look professional and reliable. When you use these top-notch tools, people can see that you’re well-prepared and pay attention to even the smallest details. Whether you own the equipment or rent it, using high-quality visuals and sound makes your presentation look really polished and memorable. It’s like having a shiny badge that says you’re really good at what you do.

Must-Have Presentation Equipment

To make your audio visual presentation awesome, you need the right tools. We’ll give you a presentation equipment checklist of important things you should have.

These items will make your presentations even better. We’ll talk about projectors, laptops, clickers, and cables, and explain why they’re useful. We might also suggest some other options or give you advice.

Checklist of Essential Presentation Equipment:

A high-quality projector is a cornerstone of any audio-visual presentation. It allows you to display your content on a large screen, making it visible to the entire audience. Consider a projector with sufficient brightness and resolution to ensure clear and vibrant visuals.

Alternatives include portable projectors or even using a large TV screen if the venue permits. Projector and screen rental can help you with this.

A reliable laptop is essential for storing and displaying your presentation slides. Opt for a model with sufficient processing power and storage capacity. Ensure it has compatible ports for connectivity with other devices. For those who prefer a lightweight option, consider a tablet with presentation capabilities or a hybrid laptop-tablet device.

Wireless Clicker

A wireless clicker is a cool gadget that helps you change slides without being stuck to your laptop. It’s like having a magic remote control. Find one that feels nice to hold and has easy buttons. If you don’t have a clicker, you can also use some special apps on your smartphone instead. It means you won’t need another device to control your slides.

Cables and Adapters

Having different cables, adapters, and docking stations is really important. They help you connect different devices together seamlessly. For example, HDMI, VGA, and USB-C cables are often used to connect laptops to projectors or screens. Sometimes you might need an adapter to make devices with different ports work together. In this regard,   look here  for options like an HP laptop docking station or one from another reputable brand to streamline your presentation setup even further. It’s like having special tools that let you connect things that don’t fit directly .

Audio Equipment

Depending on the size of your audience and the venue, audio equipment may be necessary to ensure clear and audible sound. Consider a portable speaker system or microphones for larger spaces. For virtual presentations, a good-quality headset or microphone can enhance the audio experience for remote attendees.

Audio-Visual Considerations

When you’re showing things to people, how they look and sound is really important. It’s like when you watch a movie or a cool video.

In this part, we’ll talk about why the things you see and hear are so important. We’ll also explain why having good sound is crucial for making a presentation that people will remember and really like.

The Significance of Audio-Visual Elements

Using cool things you can see and hear makes your presentation better. It’s like when you watch a movie with awesome pictures and great sound. In your presentation, you can use things like slides, videos, and pictures to help explain your ideas.

Audio visual presentation makes it easier for people to understand. At the same time, having clear and good sound makes your presentation more interesting and captures people’s attention. It’s like having a soundtrack that makes the story more exciting.

The Importance of Sound Quality

Having good sound is really important when you’re doing a presentation with things you can see and hear. Bad sound can make people not pay attention and make your message less powerful. To have great sound, think about using really good microphones or speakers.

If you’re speaking to a big group of people, having a special microphone, like one you hold or clip on your clothes, can make your voice louder and clearer.

And having good speakers can make the sound reach everyone in the room and make it feel like they’re inside the presentation. When you’re choosing sound equipment, remember these things:

• Venue Size: When you’re picking sound equipment, think about how big the place is where you’ll be doing your presentation. You want to make sure everyone can hear you well. If it’s a big room, you might need more powerful speakers so the sound reaches everyone. But if it’s a small room, you might not need such big speakers. It’s like using the right size of speakers for the right size of room, so everyone can hear you clearly.
• Virtual Presentations: Pay attention to the audio quality for remote participants. Use a good-quality headset or microphone to enhance the audio experience and minimize disruptions.
• Test and Adjust: Prior to your presentation, conduct thorough sound checks to identify any issues and adjust the volume levels accordingly. This ensures a seamless and uninterrupted flow of sound during your presentation.

Tailoring Presentation Equipment for Specific Audiences

To give a really good presentation, it’s important to know who you’re talking to and what they want. Different people, like businessmen, teachers, or students, have different things they expect and need.

In this part, we’ll talk about how you can choose the right presentation equipment for different types of audiences. This way, you can make sure they stay interested and really like what you’re saying.

Businessman and Agent

• Portable and lightweight equipment: When people in business need to travel to different places, it’s important to have equipment that’s easy to carry. Things like small projectors and thin laptops are great because they don’t take up much space and are light to carry. It’s like having things that can easily fit in a small bag and won’t make your luggage heavy. So, it’s easier to take them with you wherever you go!
• Wireless connectivity: People who work in business or as agents sometimes need to connect their devices, like laptops or phones, to big screens or projectors. They want to do this without any problems like things not working or getting stuck. Having wireless connectivity means they can connect their devices easily and make their presentations without any technical issues. It’s like having a special way to connect things without using any wires that can cause trouble.

Teacher and Student

• Interactive whiteboards or smartboards: Educators and students benefit from interactive presentation tools that allow them to engage with the content actively. Interactive whiteboards or smartboards enable collaboration, annotation, and dynamic visual displays.
• Document cameras: Teachers often need to display physical documents or objects. A document camera allows for real-time projection of these materials, making it easier to demonstrate concepts and engage the students effectively.

Event Planner

• Audiovisual systems for large venues: When event planners have to give presentations in big places, they use special equipment so everyone can see and hear everything well. They have really loud and clear speakers for sound, big screens for the pictures, and strong projectors that make the images really bright. It’s like having super powerful tools to make sure everyone in the big place can enjoy the presentation without any problems.

Sometimes, people who work in business or as agents need to show things from their devices on big screens. They want to do this easily, without any problems.

Wireless connectivity helps them connect their devices to screens or projectors without any wires. It’s like magic, making things work smoothly without any hassles.

Additional Tips for Successful Presentations

Besides having the right stuff for your presentation, there are some other things you can do to make it even better. In this part, we’ll give you some helpful ideas to make sure everything goes well.

By following these tips and making sure your setup is good, you’ll be ready to impress your audience and give a presentation they won’t forget. It’s like having some extra tricks up your sleeve to make your presentation super awesome.

Practical Tips for Successful Presentations

• Prepare Backup Files: Always have backup copies of your presentation files on multiple devices or cloud storage platforms. This ensures that you can access your content even if there are technical issues with your primary device.
• Arrive Early and Set Up: It’s a good idea to get to the place where you’ll be doing your presentation early. This way, you can look around and get used to the space. You’ll also have enough time to set up your equipment without feeling in a hurry. If there are any problems with the technology, you’ll have time to fix them. It’s like getting to a party early so you have time to get comfortable and make sure everything is ready.
• Practice with the Equipment: Before you do your presentation, practice using the equipment. Try out the clicker and see how it works. Test the projector and make sure the sound is good. Check that all the cables and connections are working properly. Doing this will help you feel more comfortable and sure of yourself when you actually do your presentation. It’s like practicing with your tools before a big game, so you know they work well.
• Double-Check Your Setup: Before you start your presentation, make sure everything is set up correctly. Check that all the equipment is connected the right way and that you’ve adjusted the settings how you like them. Make sure your slides, videos, and other things you want to show are appearing on the screen correctly. Also, check that the sound is working as it should. It’s like making sure everything is good to go before you start so there are no surprises. Never forget about this on your presentation checklist.

Elevate Your Presentations with the Right Equipment and Preparation

To make your presentation really awesome, you need to have the right visual presentation tools and follow some helpful tips. It’s like having a secret recipe for success! By using the checklist we gave you and following the tips, you’ll look more professional, make people trust you, and be really good at presenting.

It’s also important to use things that your audience will like. For example, if you’re talking to businessmen or teachers, use things that they’ll find interesting. And don’t forget about sound quality and using pictures and videos in a cool way.

RentForEvent can help you get all the things you need to make your presentation amazing. So, get ready to impress your audience and give them an experience they won’t forget! 

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Audio Visual Presentation Equipment: 12 Things You Must Have

Creating a great presentation is about more than just making sure your content is in perfect condition. Presenters that want to create effective presentations no matter the venue or audience size will need to carry the right presentation equipment with them at all times, ensuring they can work in any venue at any time.

However, it can be tricky to understand what equipment you need for your business presentations. Don’t worry; we’re here to help. We’ve compiled this guide to 12 essential business presentation equipment so you can take your presentations to the next level!

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How can you make an appealing presentation?

To create an appealing presentation, you must use the right AV equipment . Getting your hands on the right equipment will allow you to create a dynamic presentation that boosts engagement and leaves your audience craving more from your business.

Having the correct equipment also helps you accommodate larger audiences in different venue sizes. This can help you be a lot more flexible with your presenting schedule, which can result in more business opportunities.

How to choose the right equipment for audio-visual presentations

The best way to choose the right audio-visual equipment is to consider your presentation goals and audience size. Your audience size will dictate how extensive you need your supporting AV equipment list to be.

For example, if you’re presenting to hundreds of attendees in a large-scale conference, you’ll definitely need a microphone and a comprehensive sound system. However, if you’re presenting in a small conference room to a select number of colleagues, you probably won’t need to use speakers and microphones!

Your engagement goals will also dictate what equipment you need. For example, if engagement is one of your priorities, then you should choose visual equipment to take your production value to another level!

Business presentation equipment list: what are the 12 things your company needs?

Here’s 12 things that you’ll need for a successful business presentation:

1. Portable speaker

One of the first things you’ll need to include in your business presentation list is a portable speaker.

If you’re presenting in unknown locations on a regular basis, it’s good to bring a portable speaker to account for any venues that might not have access to AV equipment.

With a portable speaker, you can ensure that all of your audience will hear your valuable input, no matter the acoustics!

2. Wireless microphone

Wired microphones make it very difficult to interact with your audience and transport them between locations. So, we recommend using wireless microphones for your business presentations. These are essential pieces of equipment if you’re presenting in an environment that doesn’t carry sound well and catering to anyone with hearing impairment.

Wireless microphones allow you to move freely around your presenting venue, facilitating more audience interaction and engagement.

3. Flipchart

Although simple, flip charts are a great piece of equipment for your presentation. Suppose an audience member makes an amazing suggestion for a product that you want to note down. In that case, you can use a flip chart to note down audience contributions for all your audience to see to make the experience more interactive.

Flip charts are also a must for smaller-scale business presentations, as your presentation is likely to spark group brainstorming sessions. With a flip chart, you can easily map out ideas that you can take to your next presentation for inspiration.

4. Good quality video screen

Having the right video screen and visual technology is a big part of staging an effective business presentation. Your choice of video screen will also have a big impact on your engagement levels, so it’s important to choose a dynamic video display method that engages and excites your audience.

We recommend using a video wall as your primary visual communication method. This wall consisting of multiple monitors is a great way to communicate a high volume of information with ease.

With a video wall, you can separate individual monitors and stream snippets of content in a digestible yet engaging manner. We think this is far more effective than relying on standard interactive whiteboards!

5. Video wall controller

The video wall controller is a must-have for any presenter wanting to use a Windows operating system with a desktop on their video wall. With a video wall controller, you can manage input signals from HDMI, DVI and SDI sources that then transmit to multiple monitors across your video wall.

You can easily control your video wall layout with a controller by dragging and dropping content across the screen into your desired position. We think this is a must for all AV presentation projects!

6. Video wall matrix switcher

A video wall matrix switcher is perfect for any presenter looking for an all-in-one solution. This control box processes input and output signals while seamlessly switching between different input signals.

This system is a must for any presenter managing a demanding AV project, as it provides a single interface for multiple functions. You can also generate fade in and out effects with this switcher, making it the perfect tool for making your presentation more dynamic for your audience.

7. Video wall processor

A video wall processor is a great way to increase your presentation’s production value. A video wall processor is a control box that transforms video signals from HDMI sources into viewable content.

Processors help presenters control their video wall layout by displaying footage over video wall screens, no matter the size or video wall positioning. Processors also allow presenters to create impressive effects like streaming background videos with accompanying text or images, seamless switching and fading in and out.

This can have a positive impact on your audience engagement.

8. HDMI cables

Most audio-visual equipment uses HDMI cables to transmit video signals from the source to the screen. Although necessary, it’s easy to lose a HDMI cable, which can have a devastating impact on your presentation, especially if you routinely use video presentation systems like controllers or processors.

It’s always best to pack a few extra HDMI cables into your bag before heading to a venue. This will mean you can adapt to their AV equipment availability and account for any lost or left-behind HDMI cables from your previous presenting gig!

9. Portable projector

If you’re a presenter on the go, you’ll understand the frustration of having inconsistent visual systems to display your presentation. However, there’s a pretty easy and affordable solution to this.

Portable projectors are a great way of packing a cinematic experience into a relatively small box. With a portable projector, you can use any blank wall in any venue to stream your content, meaning a lack of visual equipment does not restrict you if you’re presenting in an ill-equipped venue.

10. Wireless remote for presentations

Part of creating a seamless presentation is having complete control over your presentation progress, speed and what your video wall displays. Although, this can be tricky if you’re also trying to walk around your presentation space to interact with your audience.

If you don’t want to rely on a lighting, audio and visual technician to control your presentation slides, you can use a wireless remote, also known as a ‘clicker’.

A clicker is a great way to control the speed of your presentation while maintaining full flexibility to walk around your presentation space and interact with your audience. With a clicker, you can discreetly move your presentation forwards and backwards while maintaining full eye contact with your audience. This also gives your presentation a much more professional look!

11. Wireless keyboard

This one's for presenters that flit between venues on a near-daily basis. You might need to use a keyword to switch between slides, navigate Windows desktops from your video wall controller, and interact with your presentation content during your presentation.

However, carrying around clunky wired keywords can interrupt a seamless display and limit your flexibility around your stage. It can also make it very difficult when traveling in between venues.

We recommend using a small wireless keyboard for your presentations to combat this. This is a great way to have more control over your presentations while retaining a seamless look and having more mobility around your stage.

12. Adaptors

When you’re a presenter on the go, and you regularly travel to different locations, you’ll know that not every venue has compatible equipment for your presenting technology. Although this can be incredibly annoying and potentially very stressful, using adaptors is an easy way of ensuring you can continue your regularly scheduled presenting program.

Using an HDMI, VGA or DVI adaptor is a great way to ensure your technology, like your portable projector or speaker, can easily connect to your venue’s AV equipment. This relatively inexpensive bit of kit can save you a lot of time and ensure you can quickly adapt to any new set-up that uses alternating outputs.

If you’re regularly using video wall matrix switchers, processors and controllers, this is a must for your presenting kit!

Final thoughts

At Dexon, we aim to take your presentations to the next level, so that’s why we provide an amazing stock of high-quality video matrix switchers, processors and controllers. Our equipment is the perfect remedy for any presenter wanting to boost their engagement level and transform their presentations into a cinematic experience for their audience.

For versatile AV equipment that is perfect for every presentation, check out our product family where you can find your perfect controller, processor or switcher!

DEXON Systems +36 23 422 804 +36 23 445 199

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Equipment Needed for PowerPoint Presentations

A Presentation Equipment Checklist is essential for anyone that has done more than a few Presentations as you will at some point have been faced with every presenters worst nightmare….technical issues. Imagine this scenario, you have prepared your presentation slide deck and rehearsed it several times to make sure your timings are perfect, you feel really confident that your presentation is going to be a massive success. You turn up for your meeting ready to smash it…. only to find out that the company has an old projector that uses a VGA cable and your new laptop doesn’t connect to it 

The good news is that with a little preparation and the right equipment you really can be prepared for almost everything and ensure your presentation goes really smoothly. in this article I am going to outline what issues you might be faced with, how you can prepare for them and what equipment you need along with some bonus professional presentation tips

Common Presentation Mistakes

PowerPoint presentations can be a really powerful way to convey a message but they can also be a huge distraction if you face issues, you want your audience to remember you for the fantastic message you delivered rather than what went wrong at the start. There are many presentation issues but they can usually be grouped in the following categories.

Laptop issues : The most common issues are always linked to being unable to connect to the projector either because of incorrect laptop ports, cable types, security or even out of date software 

Software Issues : PowerPoint is the most common program but I have seen people prepare presentations in Keynote on an iPad and then find it won’t play on the system they are using

Content Issues : Using videos and finding there is no sound, I have seen people use bespoke PowerPoint formats and fonts, then when presented on a different laptop the formatting all changes making the presentation go all jumbled up. 

Delivering issues : Most people used to load presentations onto memory sticks but many companies now have laptops that cannot use these so presentations need to be emailed, or loaded onto a file sharer ready for presenting

Presenting Issues : Creating presentations with lots of animations that require manual activation (pressing enter) only to find they cannot stand next to the laptop when presenting or having videos in presentations that need internet connection to run on YouTube

How to Avoid the Issues

Good preparation will eliminate almost all of the issues you might face and being prepared for every eventuality will not only ensure you look professional but will also help you to feel more confident when you present. The main areas to prepare are in the same categories as above

Laptop Issues : Make sure your laptop is fully charged and the software is up to date, check which ports you have and if missing any of the following (HDMI / VGA / USB A / USB C) make sure you have an adapter that can convert your laptop or tablet to fit. I carry a small bag of adapters with my laptop for emergency situations that have got me out of some potentially very tricky situations. You should always get to a venue early to allow time to connect your laptop before you are due to present.

Software Issues : If you have been asked to prepare a presentation that will be presented on someone elses device I would recommend that you always use PowerPoint. If you don’t have access to PowerPoint and are using Keynote or another program you should Phone ahead and ask if you can use your own device to present or ask them what programs they can accommodate but also save your final presentation on PDF in case of emergency as this can be presented on any system

Content Issues : When creating your presentation make sure that you use standard themes and fonts, if you use bespoke themes and then have to present using a different computer the layout can completely change and make a mess of your presentation. If you plan on using sound then make sure you have a set of plug in speakers with you as many locations will not have this available or you might struggle to connect. If you plan on using videos that require internet connection then you need to ensure that your laptop or tablet has a sim card for independent internet connection. If not then you can hotspot to your phone but you should set this up in advance and test it before presenting. 

Delivering Issues : Make sure that you have your presentation on your laptop or tablet and on a memory stick, but also email it to yourself so you can forward the email to someone else from your phone if you need to. You can also save it on an online system such as OneDrive so that you can access it from any device if needed, last of all I always print 2 copies if possible so in worst case that there is no way to present it you can hand it out and talk your audience through it.  

Presenting Issues : You should assume that you won’t be able to sit with your laptop when presenting and might have to stand in front of people, doing this requires a remote presenter. I would recommend always having your own so you know that it works and you know which buttons to press you should also make sure it is fully charged or that you have spare batteries if needed. One of the more recent issues is that many venues now have monitors / TVs for presenting rather than white screens, be aware that many laser pointers are not visible when pointed at TV screens so you need to check if yours is. Green pointers are usually better for this than red ones 

PowerPoint Presentation Preparation Tips 

We have covered the issues that might be caused by outside influences but there are also several issues that can be caused or prevented by you:

Presentation design : Poorly designed presentations can be a major turnoff for your audience. Avoid using too much text and instead use bullet points that you can elaborate on, make sure any text used is big enough to read from a distance

Lack of engagement : If your presentation is not engaging, your audience will quickly lose interest, make sure you look at your audience rather than the screen when presenting. Make eye contact so people know you are talking to them and use your voice to change the the tone and speed of your presentation

Going over time : Going over your allotted time can be a real negative in a lot of instances and can be seen as disrespectful of others time. To avoid going over time, practice your presentation ahead of time and time yourself. If you have too much content to finish in time then remove some. 

Lack of preparation : Failing to prepare adequately for your presentation will leave you open to all of the issues above. Make sure that you have rehearsed your presentation ahead of time, and have a clear understanding of your key talking points. Additionally, prepare for questions that may come up after your presentation. The best way to be fully prepared is to create a presentation preparation checklist and work through it in advance

Equipment List

Being prepared is the most important part but having the right equipment is essential, below is a list of the main tools mentioned for PowerPoint presentations

• Laptop / Tablet – Fully charged and updated
• Power adapter socket if presenting in a different country
• Memory Stick – Formatted and blank apart from your presentation
• Adapter cables for HDMi, VGA, USB A and USB C connections
• Portable speakers if needed
• Internet access if needed – Sim card or hot spot
• Remote control for presenting with laser pointer (green for TV screens)
• Flip chart pens (many venues don’t have them)
• Presentation on paper / PDF for emergencies

You Can Avoid the Drama by Being prepared

Reading all of the potential issues that you might face when presenting may seem a bit daunting but there is no need to worry as most of these issues can be avoided with proper preparation and practice. By being aware of common issues, and taking steps to avoid them, you can ensure that your presentation goes smoothly and effectively conveys your message to your audience. When you face issues but are able to calmly deal with them this actually makes you look even more professional, so prepare well and then enjoy yourself and have fun.

I hope you enjoyed this and found some useful tips but if you have any questions or would like more information on any of the points covered let me know, if you have some ideas or want to add anything that I have missed then please feel free to leave a comment below as it would be great to hear from you. 

6 thoughts on “Equipment Needed for PowerPoint Presentations”

Good recommendations you have there. Let me add one more. Save often. One thing I have learned with everything concerning Microsoft is how buggy their programs are. I have lost count how many times I was preparing a presentation only for Powerpoint to crash and lose all my work. Now every couple of minute I click on the save button just to be on the safe side.

Thanks for your feedback Stratos and that’s a great tip, it’s so easy to get in the flow when creating a presentation and forget to save your progress at regular intervals. This is particularly relevant if you are adding animations and slide effects as you can’t always see these without checking. 

Pete, thank you for this incredibly insightful article! It’s like a comprehensive roadmap for anyone looking to conquer the challenges of PowerPoint presentations. Your practical tips and equipment checklist are pure gold for both novice and seasoned presenters.

The nightmares you’ve described, from incompatible laptops to content formatting gone awry, are all too familiar to many of us. Your emphasis on preparation and adaptability is spot-on – it’s the key to turning potential presentation disasters into smooth and engaging experiences.

I particularly appreciate your focus on engagement and time management within the presentation itself. These are often overlooked aspects that can make or break the effectiveness of a presentation.

Your article is not just informative; it’s a confidence booster for anyone who’s ever had to face a room full of expectant eyes. It’s clear that you’ve walked the talk and gathered a wealth of knowledge from your own experiences. Thanks for sharing it with us!

Hi AnaD, Thank you for your really kind feedback, you are right that I have walked this path a few times myself and is actually what led me to write the post. So many times I have watched presentations turn to disaster over a really small issue such as a missing cable, it has become the standard response at work that if someone needs an adapter they should talk to me as I will usually have what they need :-). The one bit of advice I always give to new presenters is that preparation breeds confidence.

Thank you and i am glad that it might be useful for you

Hi Pete, I really appreciate your article about the equipment needed for PowerPoint presentations. As someone who has been involved in making presentations, I understand how important it is to have the right equipment and to use it effectively, and what are the most common problems you can face, and that can turn into a stressful moment in a minute.

Your article provides valuable tips and examples of how to choose and use different types of equipment needed, and how to be prepared to face the most common challenges you may encounter.

I think your article is very informative and practical, and it can help anyone who wants to deliver a professional and effective presentation. Thank you for sharing your knowledge and experience with us.

Hi Pablo, Thank you for your kind feedback, the main reason that I wrote this post was after seeing a colleague really struggle with a presentation over an issue that could have been avoided. I decided to share what I have learnt to hopefully prevent someone else having to go through a similar painful experience. I now always have a small kit of adapters and cables in my laptop bag at all times, i even keep some small remote batteries just in case.

Many thanks and I am really happy that you found my post useful

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The top 27 Gadgets for Presentation / Best public speaking accessories

• Filed under: Featured articles , Product reviews , Public speaking tips and tricks

What do you think of when you picture yourself up on stage giving a speech? You may mentally plan out your movements, your mannerisms, and your speaking points, but how much thought have you given to your tech? The gadgets for the presentation you plan to use on stage can make all the difference when it comes to delivering a successful presentation. And I can tell you from experience that the right equipment can make or break a speech.

PowerPoint presentations, accessories for your laptop, and adequate video cameras can all come together to help you give a more powerful speech to your audience members. And the right accessories are absolutely essential in order to advance from an amateur to a professional speaker.

So, let’s dive and see what are the best public speaking gadgets we can recommend.

Table of Contents

Best Computer Mice for the Presentations

Public speakers who use a computer during their presentation need to be able to act quickly when showing a document, photograph, or video. While a high-quality computer is an important piece of equipment for any public speaker, these professionals also need to have a great mouse that they can depend on.

Not only does the mouse need to be incredibly responsive, but it also needs to be intuitive so that the speaker can focus on what he or she is saying without having to worry about whether or not the equipment works the way it should.

#1 Logitech MX Master 2S Wireless Mouse

Being able to scroll easily when giving a performance or a presentation is important, and this mouse makes this simple. Thanks to the free scroll setting on the mouse, users giving presentations won’t have to worry about whether or not what they show on the screen will be jerky.

It’s designed to move smoothly , and since the wheel can’t be easily bumped due to its weight, there is very little chance of making a mistake when giving a presentation.

Logitech is known for offering great side buttons on their mice so that users can set their mice to operate the way that they need them to. This mouse is no exception and makes it easy for users to designate custom actions for the buttons. Thanks to the location of the side buttons, they are very easy to press and don’t require a long stretch.

The thumb rest on this mouse is also a button, but it takes more force so that it is not accidentally hit. Like other great wireless mice, this one connects easily with most computers via Bluetooth. This feature makes it easy for users to set up their computer, mice, and keyboards without a lot of bulky wires.

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#2 Logitech M510 Wireless Computer Mouse

Thanks to the ergonomic shape of this mouse and the fact that it is a little bit larger than some other similar options, it’s great for adults who spend long hours public speaking and need a reliable mouse. The symmetrical design of the mouse is comfortable and ensures that this mouse works well for both left- and right-handed users.

Additionally, this mouse uses a nano receiver that then connects to a USB port, not Bluetooth, which means that pairing issues when the mouse is in use are very unlikely. Additionally, the mouse connects quickly and offers a secure connection, resulting in smooth movements that are easy to control.

With long battery life (up to 2 years) and a battery cavity that can easily accommodate rechargeable batteries, it’s easy to keep this mouse working its best.

Public speakers know that all sounds matter when they are talking to an audience, which is why so many people value the silent operation of this mouse. The mouse is incredibly quiet and doesn’t make a lot of noise, which means that users can be the start of the performance without worrying about their electronics drawing too much attention.

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#3 Type C Wireless Mouse

This is an incredibly quiet mouse that may look simple and basic, but it uses its simple design and ease of use to its advantage.

The clicks on this mouse are very quiet, which means that clicking the mouse won’t detract from a public speaking performance and cause the audience to lose focus. This is great for public speakers who are going to talk about sensitive topics and need to keep the attention of the audience. Therefore this mouse here is a really great gadget for the presentation.

Since this mouse comes with 2 dongles, it is easy to set up 2 computers to use with this mouse and switch between them without having to remove the dongle. With very smooth tracking and no delays, this mouse is designed to shine when used in live situations.

Public speakers who want a mouse that is easy to use and doesn’t have a lot of extraneous buttons that may get in the way will appreciate the streamlined design of this mouse and how easy it is to use. It has a built-in rechargeable battery as well as a power-saving mode. This mode turns off quickly and results in a highly responsive mouse when used for public performances.

Having the right mouse makes public speaking much easier and allows speakers to navigate and show information in their presentation easily. Any of these three great mice will make public speaking much more enjoyable and easier to do, thanks to how quickly they respond and how easy they are to use.  

Best Video Cameras for Public Speakers

If we are talking about the best gadgets for presentation then we need to look at the video cameras. Every public speaker needs to have a great video camera that they can rely on when putting together a presentation. Having the right camera on hand makes it much easier to create a presentation that is convincing, interesting, and will keep the audience paying attention.

Without the right equipment, any public speaker will find that they can easily lose the attention of an audience and struggle to remain the star of their own performance.

#4 Sony HDR-CX440/B Full HD Video Handycam Camcorder w/Sony 16GB SD Card Bundle

This one here is probably my favorite gadget for the presentation. One of the key reasons that so many public speakers opt for this Sony video camera is how easy it is to use . Right out of the box, it can be used to take both still photographs and video, resulting in wonderful shots that easily add to any presentation and help bring the presentation to life.

The sharp 2.7″ clear LCD display makes it easy for users to record and to check what they are recording without worrying about the quality. Even when used outdoors, this screen produces clear and bright pictures that are very easy to see, making it a great camera for use in any location.

With a 30x optical zoom and 60x clear image digital zoom, this camera may not offer the best zoom on the market, but it is more than enough for most users. This makes it easy to create a video with zoom, helping to identify important parts in the video and to draw attention to various shots.

Not only does this camera come with great features, but it also ships as a part of a bundle, making it an ideal purchase for any public speaker looking for a camera, memory card, extra battery, tripod, and carrying case. Since the camera ships with all of the necessary equipment to get started using it, it’s great for real beginners.

#5 Panasonic Full HD Camcorder HC-V180K

Public speakers who need to get a video or still photographs of other people that they will then use during their performances will love the tight zoom that this Panasonic video camera provides .

The 50x and 90x optical zoom means that users can easily enjoy tight headshots and close-ups at 200 feet without worrying about the picture quality becoming grainy or distorted.

One issue that a lot of video cameras have is a shortened battery life, but this camera offers an exceptional battery that is powerful enough to provide hours of recording . Not only is the battery designed to last for a long time, but the camera can still record when the screen is shut, further increasing battery life.

The microphone on this camera is powerful enough to pick up sound when interviewing other people or making a documentary. Even though it doesn’t accept an external mic input as some other video cameras do, the microphone is powerful enough for most users.

Finally, thanks to the ability of this camera to record incredibly sharp video, it’s great, not only for stills and slower shots but also for capturing speedy action. This makes it a great option for capturing sports, animals, and other live performances. The responsive touch screen LCD is easy to control and allows users to add filter effects, compose images, and more.

#6 Sony HDR-CX405/B Handycam HD Camcorder w/ 32GB Deluxe Accessory Kit

This camera is ideal for any public speaker who wants to show video with interviews, live performances, or recording speaking . It really shines, thanks to its impressive external microphone that is not only powerful, but rechargeable, so it never fails when recording. It easily charges via a USB cable to make using the microphone simple.

Not only is there an exceptional external microphone on this camera, but it also has a powerful remote control . This makes it easy to take videos and photos all alone without relying on another person for support to help set up the shot and then control the camera.

With two rechargeable batteries included with this video camera, it’s easy to see how public speakers and other users won’t ever have to worry about running out of power. These batteries may be small, but they offer a lot of power, and each can be used for between 60 and 90 minutes before needing to be recharged.

This is a great video camera option for public speakers who don’t have any of the equipment that they will need to start recording themselves. It comes with not only the camera and external microphone, but also a bag, charging cable, and an adapter. This makes it a great choice for taking on the go and for beginners.

Finding the right video camera for a public speaker is easy when you consider the features that each camera has to offer, as well as how easy it will be to use. Every public speaker will have a varying level of comfort with different equipment, which is why it’s so important to strongly consider not only the final output that a camera can offer but also how easy it will be to use.

Best Portable Speakers for the Presentations

Public speakers know that to keep their audience entertained and paying attention, they must be easily heard. Unfortunately, using low-quality speakers can greatly impede the ability of a public speaker to make his or her point.

For this reason, every public speaker needs to make sure that they invest in high-quality speakers that are not only easy to use and to set up, but also offer great sound at all times. Therefore, the next gadgets for the presentation we are going to talk about, are portable speakers.

#7 ANKER Soundcore Boost

Portable speakers often don’t have the best bass and deep throbbing sounds that people want to hear from their music, but that is one place where this ANKER speaker really shines. Not only does it offer regular sound and impressive highs and lows, but with the touch of a button, listeners can enjoy enhanced audio and bass.

The speaker charges easily and allows users to listen to music or other sounds for up to 10 hours , making it great for a public speaking performance. It is easy to power and to charge, thanks to the external USB port.

Its long battery life, as well as its fast charging time, make it ideal for back-to-back public speaking events or for all-day events.

Thanks to the NFC connectivity that this speaker offers, it’s incredibly fast and easy to pair it with other devices. This reduces the chance of a public speaker running into problems when using this speaker on the stage. It pairs quickly and easily with most devices, making setting up a computer and other equipment for a presentation faster than ever before.

#8 JBL Flip

Public speakers who will be working in outdoor locations will love that this small and highly portable speaker is waterproof. Thanks to the durable chassis and high-quality construction of this speaker, it is able to easily stand up to use in wetter locations outside. This is perfect for public speakers who won’t cancel the events that they have booked just because of some bad weather.

It offers 12 hours of play time when used at a low- or mid-volume, which is generally more than enough time for a public speaker to finish his or her presentation and wrap it up. This speaker is great for broadcasting music and speech, and it is exceptionally clear and offers a sound that is easy to understand.

The buttons on the top of the speaker make it easy to control playback and are highly responsive. This means that this JBL speaker is not very likely to fail when used on stage for a performance.

Thanks to how responsive the speaker is and how easy it is to control, it’s great for all public speakers. Additionally, the included protective travel case ensures that the speaker isn’t damaged when on the road.

#9 Sony SRS-XB32

This portable speaker is great for public speakers who want to add some flash and visual interest to their time on the stage. It has a sleek design that offers optional multi-colored flashing lights to add spice to the event. By downloading the Fiestable app, you can easily control the lighting on their speaker to add emphasis and fun to your presentation.

Since there are three different playing modes to choose from, it’s easy to choose the mode that offers them the best sound quality.

• The extra bass mode is great for producing deeper low ends.
• The live sound mode is ideal for public speakers and produces a clear sound that is very pleasant.
• The standard mode is great for use in larger venues, as the bass is cut and the sound travels well.

The fast charging time and impressive battery life make it easy to enjoy using this speaker without a lot of extra cords. This speaker was built to be taken on the go and used for long periods of time. It boasts an incredible 24-hour battery life and can be connected with other Sony wireless speakers. This makes it possible to set up a speaker chain of up to 100 speakers for impressive sound.

Portable speakers make it very easy for a public speaker to ensure that they can be heard, even in a large venue. Finding the speakers that are the right size and are easy enough to use is key for any public speaker to ensure that he or she can make an impression on their audience.

These three great options are all wonderful choices for any public speaker who is looking to make his or her mark.

Best Portable Thumb Drives and Hard Drives for Public Speakers

While you may spend weeks honing your presentation so that you can be sure that you impress your audience, without photographs, videos, or other graphics, you may fail to grab the attention of their listeners. Therefore let’s talk about next gadgets for the presentation – portable thumb drives and hard drives.

Public speakers need to be willing to invest in high-quality equipment and storage so that they always have their music, information, and outlines with them on the road. The right thumb drives and hard drives make it much easier for you to be prepared for any speaking opportunity.

#10 Samsung T5 Portable SSD 500GB or 1TB

This is the hard drive I have used for the last year and I have to say that one of the most incredible features of this powerful portable external drive is how fast it writes and reads stored information.

It features incredibly fast read and write speeds of up to 540 MB/s , which means that any user relying on this hard drive to provide them with their presentation won’t have to worry about whether or not they will suffer a major delay when opening files and documents.

Even though it offers impressive memory and blazing fast operating speeds, this external drive fits easily in the palm of your hand . The small size is perfect for people who are going to be going on the road and want to bring their memory drive with them without worrying about it taking up too much room. Being able to pack light is important when presenting, and this memory drive from Samsung makes that possible.

Since there aren’t any moving parts on this Samsung storage, there is very little concern over the storage being damaged if it is dropped. People who are always on the go will appreciate how hardy and durable this memory storage is , as it is very difficult, if not impossible, to damage it. This means that everything stored on the memory will be safe and that there is very little risk of information or a presentation being lost or damaged.

There is an optional password protection feature that users can set up if they are concerned about anyone trying to steal information from them when it is stored on this drive. The 256-bit hardware encryption is almost impossible to break, offering great peace of mind that everything stored on the memory will be kept safe.

Finally, Samsung knows the importance of being able to easily manage what is on memory storage from anywhere, at any time. That’s why this equipment works with Mac and PC software that makes it easy to change the password, get firmware updates, and access and edit stored information.

Since this is compatible with all devices and connects via USB Type-C to C as well as USB Type-C to A cables , all information is always within reach.

#11 Samsung MUF-256AB/AM FIT Plus from 32GB to 256GB

Taking your presentations, documents, videos, and photographs on the go to be able to use them during a public speaking event is a great way to set yourself apart from other public speakers, and this compact USB flash drive is a great storage option for any user.

It fits on a key ring so that it won’t ever be lost when on the road. Also, even though it is a very small option, this drive is a shockingly powerful and therefore a very useful gadget for every presentation.

Not only is this USB flash drive incredibly portable and easy to hold on to, thanks to the included key ring that is designed as a part of it, but it also offers very fast file transfer speeds .

With transfer speeds of up to 300 MB/s and read speeds of up to 200 MB/s, it’s not the fastest option on the market, but it offers blazing speeds for handling videos and other documents. This doesn’t just mean that the documents and other information are written and saved quickly, but also that it can be recalled and accessed when in a hurry.

With backward compatibility, this flash drive is great for use with older equipment and computers as well as with newer computers. The backward compatibility means that it can be easily used with most computers and setups in any location . This is ideal for public speakers who don’t always know what sort of situation or setup they will encounter when they arrive for an event.

Thanks to the seamless fit that this USB flash drive offers, it can easily be left in a device permanently, if desired. It’s designed to fit smoothly against the device without risk of it being bumped or pulled out by accident. This instantly improves the storage of a device and offers immediate access to any files that are stored on this memory.

The small size of this USB flash drive as well as how easy it is to use for storage and accessing saved files make it a great option for the public speaker on the go who needs to bring all of their files and documents with them.

#12 SanDisk 1TB Extreme Portable External SSD

This is one of the most durable portable external storage devices on the market today, and it is tested to stand up to water, dust, and impact without being damaged.

The durable design and rugged chassis make it a great option for any user who is constantly on the go. Since this SanDisk external SSD is compatible with both Macs and PCs, it’s great for use by any public speaker and is perfect for taking to events where the computer is already provided.

Not only is it durable and easy to connect to almost any computer, but it is really small and able to fit in the pocket of a pair of jeans without being noticed.

The high-speed transfers that this SSD offers really help to set it apart from other available options and make it a great choice for any public speaker who is in a hurry and doesn’t want to wait on transfers.

The 550 MB/s transfer and read speeds allow you to access your files and documents with zero wait time. This is key when getting set up for a presentation, as no public speaker wants to fumble with their technology and struggle in front of a crowd.

Thanks to the impressive 1TB of storage, this SSD is large enough to handle years of photos and documents without running out of space. It’s perfect for the creative public speaker who wants to have access to sound files and videos to improve their performance and really be able to draw in and engage the audience.

While other similar SSD storage devices can easily overheat, one thing that this option is known for is running quickly and operating at very low temperatures. This means that even when it is used for an extended period of time, there is very little concern over it overheating and causing internal damage to the storage.

Rather than leaving things up to chance and hoping to have the information that they need for a presentation, public speakers can plan ahead with the right storage. Having a reliable thumb drive or hard drive is the best way to remain prepared for any public speaking opportunity. Reliable storage ensures that no information will be lost, allowing public speakers to enjoy peace of mind.

Best Laptop Briefcases for Public Speakers

Maybe you gave the best gadgets for the presentation in the world but you probably need a good bag to be able to take your accessories with you when you head out for a speaking engagement.

Not only do you have to worry about having your gadgets for the presentations be easily accessible, but you also need to make sure that it will not be damaged during transit. Having the right laptop briefcase ensures that a laptop (and other gadgets for the presentation) is secure and safe for any trips.

#13 Taygeer Laptop Bag 15.6 Inch, Business Briefcase for Men and Women

Even though this is a very slim laptop briefcase, it’s designed to offer plenty of storage inside for anything that a public speaker needs. It’s roomy enough to easily accommodate a bottle of water, any cords, as well as adapters and folders with physical presentation materials.

Thanks to the secure Velcro strap that holds the laptop in place inside of the briefcase, there is very little chance of it coming loose and being damaged when on the go. The handles also Velcro together so that they are easy to carry, although the bag is easy to open when accessing the laptop.

With durable zippers around the bottom of the bag to expand the inside storage, as well as zippers along the top and a water-resistant nylon exterior, this bag is designed for use on the go in any weather.

#14 KROSER Laptop Bag 15.6 Inch Laptop Briefcase

One key design of this laptop briefcase is that it features an angled shoulder strap to prevent the bag from falling off when the wearer is on the go. Additionally, it features a number of internal pockets, making it very easy to separate items and quickly find them.

Thanks to the lighter gray color of the interior, black cords, thumb drives, and other items easily stand out.

With plenty of padding, this briefcase remains comfortable enough to wear for long periods of time , while still offering ample protection in case the laptop is knocked against a hard object when in transit. Additionally, the pockets offer RFID protection, ensuring that personal information is kept safe from identity thieves and allowing this briefcase to function dually as a purse, as well.

#15 Laptop Bag for Women, 15.6 Inch

Rather than opting for a laptop briefcase that doesn’t look at home with an attractive outfit, women who need to take their laptop with them on the go will love the chic and classy look of this option.

The grained eco-leather is incredibly versatile and available in a few different colors, making it easy for women to choose the option that will work with their outfits.

The minimalist shape is attractive and sleek and features top handles that are durable and securely attached. With an adjustable shoulder strap , it’s easy for women to easily carry their laptop, wallet, and other accessories.

The thick padded foam sections of the bag, as well as the multiple compartments and pockets, make it easy to take items on the go without worrying about their safety or them being damaged.

#16 MOSISO Laptop Shoulder Bag (for 13-13.3 laptop)

Unlike some laptop bags that are incredibly bulky and difficult to carry when traveling, this bag offers great protection without being too thick. The large capacity of the bag is easily expandable via a bottom zipper and features multiple pockets so that users can separate their belongings when on the go.

The large main pocket is perfect for holding a laptop while the smaller pockets are ideal for accessories, a cell phone, wallet, and more.

There are three layers to this bag, providing incredible protection. The outside layer is made from polyester and is spill-resistant. The middle layer has a shockproof sponge to protect the laptop, while the inside of the bag features a soft internal cushion that is made from polyester. With a padded strap and carrying handles, this is a versatile bag.

#17 FYY 12-13.5″ [Premium Leather] Laptop Sleeve Case

The curved shape of this laptop briefcase offers great protection to the edges and corners of the laptop so that it isn’t damaged. Additionally, the interior is very soft and fluffy, which helps to protect the laptop, as well. With a band-strap as well as an extendable handle, it’s easy to carry this laptop briefcase in the most comfortable way.

Unlike many laptop briefcases that only have a top zipper that opens along the top, this case has a 360-degree zipper . This makes it possible to open the case all of the ways so that putting the laptop in or taking it back out is incredibly fast and easy. This also makes it easier to organize the items that are in the case and to slide them into the various slots.

#18 Wowbox Messenger Satchel Bag for Men and Women

Made from high-quality, high-density canvas and premium leather, this satchel is made to last while still having a unique and rugged appearance. The laptop compartment shuts with a Velcro closure and features an embedded pad that absorbs a lot of shocks. Even though the appearance is the first thing that a lot of people notice about this bag, its roomy size is one of its best features.

The inside space has enough room not only for a laptop but also for any other electronics, accessories, cords, and papers that need to be taken to a public speaking event. It can easily be worn as a leather shoulder bag, a crossbody bag, or carried as a briefcase, depending on the straps used and how the speaker wants to carry the laptop bag.

No matter the size of a laptop, it’s easy to choose the best laptop briefcase. Make sure to consider not only the size of the laptop and the briefcase, but also whether or not the case is durable, offers plenty of padding and protection, and if it is comfortable and easy to carry.

Best Laptop Backpacks for Public Speakers

Having a good backpack for your public speaking accessories makes it easy to hold not only the laptop but also any other cords, accessories, gadgets for the presentation or gear that are necessary for the successful speech.

Choosing the right laptop backpack is easy when you take into consideration how much space you need for your public speaking accessories. Also, you should consider what kind of support and safety the backpack offers for your gadgets. This ensures that the backpack will not only keep the laptop safe, but it will be comfortable to wear for longer periods of time.

#19 SwissGear Travel Gear 1900 Scansmart TSA Friendly Laptop Backpack

The deep airflow channel on this backpack helps prevent users from overheating when they carry it and enables them to keep track of all of their belongings and items that they need.

It’s very comfortable , thanks to this channel in addition to the thick straps and how flexible they are. The seams are flexible and move with the wearer, preventing the backpack from feeling too stiff.

The large pockets are deep and incredibly roomy , which means that it’s easy to bring a lot of items in the backpack. There are also dividers inside the backpack that can be used to organize folders and papers and keep everything neat for transport.

With smooth zippers that are easy to operate as well as a scan smart lay flat pocket, it’s easy to open the backpack all of the way to put items inside. There’s plenty of room for larger laptops without them becoming cramped or being difficult to access. Additionally, the padded arm on the laptop pocket secures the computer.

Since this laptop is TSA friendly and designed to be easily used when traveling and flying, it’s a great option for any public speaker who must travel by plane to their events.

#21 Anti Theft Slim Durable Laptops Backpack with USB Charging Port

This roomy bag is designed to have plenty of support and protection for laptops and other electronics and to keep them safe when on the go.

While it’s not designed for use with a lot of thick books, it’s perfect for keeping electronics safe . When filled, the backpack sits neatly on the floor without falling over , reducing the risk of damage to electronics.

Not only is it easy to fill and offers plenty of support and protection for electronics, but this backpack has a USB charger on the outside as well as a built-in charging cable located on the inside of the backpack. This makes it easy to charge phones when on the go. The included headphone jack allows for easy listening to music or podcasts during travel.

The water-resistant polyester exterior of this bag helps to prevent any damage from occurring to the contents and offers great protection during damp weather and storms. With high-quality metal zippers that are smooth and tight, there is very little chance of water getting into the backpack.

There are multiple pockets in the backpack as well as hard padding along the back, which prevents anything sharp or hard from digging into the person’s back when they wear the backpack.

#22 Tocode Durable Travel Backpack with USB Charging Port

The rugged appearance and the durable cloth used in the construction of this backpack help it stand up to regular use without damage . There is plenty of padding not only in the backpack itself but also in the straps, which ensure that it is comfortable to carry the backpack, even when it is full.

Unlike some backpacks that don’t offer a lot of protection, this option not only has several layers so that items can’t easily be stolen but also has a password lock. This lock is great for keeping valuables safe inside the bag. Other items that need to be easily and quickly accessed can be stored in net pockets on the outside of the backpack.

The breathable mesh padding on both the shoulder straps and the back of the backpack help prevent the wearer from getting too hot when using this backpack. Additionally, the backpack has been made with a weight balance design, which works to make the backpack and its contents feel lighter.

The reinforced stitching on the backpack prevents the seams from pulling apart. This stitching gives wearers peace of mind when carrying heavy electronics and other items.

Best Laptop Display Adapters for Public Speakers

On gadget for the presentation that is often overlooked is a good display adaptor. I mean a good and reliable laptop display adapter which makes it easy for you to ensure that everyone in the audience can easily see the presentation you’re showing.

Rather than trying to crowd everyone around a small laptop screen, an adapter makes it easy to show a larger display that is clear and easy to read. For this reason, sometimes (depending on the projectors) you need to invest in a high-quality laptop display adapter that is reliable and easy to use.

#23 USB C to HDMI Multiport Adapter

Powerful enough to easily run both an external monitor and a laptop with USB devices plugged in , this multiport adapter is great for taking on the road, as it can be used in a wide variety of situations. Not only is it powerful and highly adaptable, which means that public speakers can rely on it to work no matter what setup they have, but it’s also very easy to use.

Even when it is run for long hours, this multiport adapter will not get very hot . It warms up slightly, but this is after a full day of use and won’t negatively affect how well the adapter works.

Thanks to how heavy duty the cord is, there is very little concern over the cord being bent and starting to fray, as it is flexible and coated to be heavy-duty and designed for daily use.

#24 UGREEN Mini DisplayPort to HDMI VGA Adapter

From the moment it is plugged in, this adapter works correctly and operates quickly and it connects quickly and snugly to HDMI or VGA cables, making it easy to use a computer with either type of monitor when on the road.

The gold-plated terminals on this adapter are high-quality and are built to offer fast and easy connections without any loss in quality .

Thanks to the compact design of this adapter, it fits easily into the pocket on a laptop briefcase or in a backpack without taking up a lot of room. This is great for anyone who likes to travel light but needs to make sure that they still have all of the equipment that they will need for a presentation.

Additionally, this adapter works right out of the box without a lot of difficult and time-consuming setup.

#25 Multiport 4-in-1 HDMI to HDMI/DVI/VGA Adapter Cable with Audio Output Converter

This adapter offers backward compatibility, which means that it can connect with both DVI-I and DVI-D signals without any delays or problems. It’s easy to broadcast videos, presentations, and photographs from a laptop to a TV or reverse the cable to watch TV on the laptop.

Additionally, it can be used to connect other HDMI devices such as an Xbox 360, PlayStation 3, and Blu-Ray player, making it a great option for around the house as well as on the road.

The mesh jacket on the cable ensures that the cable is perfectly protected and also increases the cut resistance on the cable. This means that the cable is much less likely to be damaged either on accident or on purpose, which gives users peace of mind when traveling with the cable and relying on it for use during a public speaker performance.

#26 4K Mini Displayport(Thunderbolt) to HDMI 6 Feet Cable with Audio, Mini DP Display Port to HDMI Converter (Adapter)

Since this adapter doesn’t suffer from any latency problems or delays when it is used to show video or presentation displays, it’s great for quickly setting up a public speaking event without worrying about the equipment not working.

Once the adapter is plugged in, and everything is set up, then the sound output automatically sets itself, which means that it really is a plug and play adapter that doesn’t require a lot of time-consuming setups.

The stiff cable can be difficult to bend and maneuver in certain situations, but it’s this extra stiffness that helps to keep the cable from breaking. It easily adapts a mini display port to an HDMI input so that presentations can easily be run from the computer and broadcast on a larger screen. Additionally, it supports an impressive resolution of up to 1920 x 1200.

#27 AUKEY USB C Hub Adapter

This one here is one impressive gadget for the presentations. This hub makes it easy to connect multiple peripherals to a computer with just one adapter. Even with multiple peripherals connected to a computer, users will still be able to enjoy free ports on their laptop, making this a great choice for the professional public speaker who has a lot of accessories and equipment that he or she wants to use during a presentation.

Not only does it offer multiple ports for users to access, but it has a slim body that is very compact and designed to be easy to pack. The cord of this hub is extremely flexible so that there aren’t any concerns with it breaking or splitting.

Thanks to the impressive ventilation in this hub, there isn’t any chance of it overheating, although it will become warm to the touch. Additionally, it can transfer data through USB at up to 5 Gbps, which is more than fast enough for most speakers.

Any of these five great laptop display adapters are perfect for taking on the road. They make it much easier for public speakers to show their presentations and easily get their point across when talking to a group of people.

Final Thoughts: Best Gadgets for Presentation / Best Public Speaking Accessories

Today, we have talked in-depth about a variety of accessories that can help you shine when you’re giving a presentation. If you have any other recommendations about public speaking accessories, please be sure to leave a comment for me.

Useful reading:

• 7+ Professional Public Speaking Tips for Women
• What is Stage Fright: Everything You Need to Know About it
• How to Speak to a Large Audience?

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Who is janek tuttar.

My name is Janek Tuttar , and I am the founder and author of Speak and Conquer website.

I have been teaching public speaking at Estonian Entrepreneurship University of Applied Sciences

Here, I am sharing the wisdom of how to cope in different public speaking situations.

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Hi! My name is Janek Tuttar, and I am the founder and author of SpeakAndConquer.com.

I have been teaching and blogging about public speaking since spring 2007. Here, I am sharing the wisdom of how to cope in different public speaking situations.

Send me an e-mail: [email protected]

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10 essential items for the presenter on the go.

If you are a professional presenter, motivational speaker or someone who has to give presentations frequently, you might want to use your own presentation kit. In a previous post we pointed out various tech problems for presenters and how to avoid them, as well as a comprehensive guide to use a mobile device to give a presentation . This time we will provide you with a list of the 10 essential presentation items that you can keep in your presentation kit to avoid running into an embarrassing situation due to technical problems or the absence of critical equipment at a venue.

1) Portable Projector

I was at a seminar a few days back and the only presenter that stood out among the rest was the one who had some visual aid. Speeches can be boring and keeping your audience attentive without a visual aid can be hard. This is why it is useful to make presentation slides or to use videos, diagrams or charts to explain your presentation topic. However, not every presentation venue has projectors, and sometimes you can be left with no choice but to opt for an oral presentation.

What can help you avoid missing out on that critical piece of visual aid is the use of a pocket / portable projector. Not only can a portable projector be a lifesaver in meetings and conferences but also when there might not be any projector available for presenting your content; or when the available projector might be busted.

If you’re looking for a portable projector, you might want to look into a tripod pocket projector or a model like the Magnasonic mini video projector , which works with smartphones, tablets and cameras.

2) HDMI / DVI / VGA Adapter

Projectors and computers are not always the happiest couple. Sometimes you can end up with a projector which has no HDMI input (e.g. a legacy model), which means your laptop will not be able to connect to it, as modern Windows based laptops usually don’t have a VGA port. If you’re a Mac guy, you would know how Apple took excruciatingly long to add an HDMI port. Either way, having a portable adapter with multiple ports can help you avoid a massive headache.

A few adapters you can look into include; Cable Matters DisplayPort to HDMI/DVI/VGA Adapter , which supports 4K Resolution (via HDMI), as well as has DVI and VGA ports. Another good option can be the Belinda 3in1 Mini Displayport to HDMI DVI VGA Adapter (among other models).

3) Presentation Remote

This is one of the most common device many presenters carry. Not only can a presentation remote help you move freely on the stage as you manage your slides, but also provide you with additional features; such as the Satechi Bluetooth Smart Pointer Mobile Presenter , which also provides a laser pointer, remote control for multiple devices, such as a Mac, iPhone, iPad, iPod Touch and Android smartphone (specific models).

Also check out these highest rated presentation remotes on Amazon .

4) Mini Wireless Keyboard

It’s hard to imagine typing without a keyboard of some sort. What’s perhaps even harder is to carry a large keyboard everywhere you go. This is why you might find it handy to carry a mini wireless keyboard. One of the models you might want to check out is the Rii Mini Wireless 2.4GHz Keyboard , which works with not only PCs or Macs but also Xbox 360, Xbox One, PS3 and PS4, Google Android TV Box, HTPC and IPTV.

5) Wireless Microphone

How often have you seen a microphone malfunction? Probably more often than you can remember. Then there are microphones that somehow aren’t loud enough due to technical issues or the negligence of event organizers. To be on the safe side, you might want to use a wireless microphone.

You can opt for something like the Nady DKW DUO Dual Wireless Headmic Microphone VHF System or something more inexpensive like the Shure PGA31 Headset Condenser Microphone .

6) Portable Speakers

I have seen some presenters carry portable speakers and they do tend to come in handy every now and then to play videos and other digital content if and when there is an issue with the default sound system. You can either opt for something a bit more loaded like a presentation speaker and amplification System or perhaps a cheaper option like a portable wireless Bluetooth speaker .

7) Presentation Timer

If you need to organize events where multiple speakers need to speak, or wish to time your own presentations perfectly, a portable timer might be a good addition to your presentation kit.

While you can use a basic timer to guide you with the time needed to finish your presentation, you can also opt for something more feature-rich, such as a presentation timer with red-yellow-green stop lights . This type of timer usually comes with additional features like a beeper, clock and connectivity for multiple timekeepers.

8) Laptop Security Cable

You might not know this but most laptops come with a slot to use a security cable to protect your computer. To protect your data from theft, and to add an extra layer of security to your device, you can use a laptop security cable. If you handle sensitive, confidential data on your laptop (e.g. corporate data), then you might want to ensure you add a laptop security cable to your presentation kit.

9) Smartpen

While this is not a commonly used device by most presenters, however, its utility to presenters can be immense. A smartpen can allow you to write freely using a digital pen on a piece of paper or a digital screen, as your written or drawn content is revealed on the big screen.

One of the most famous Smartpen brands is LiveScribe , which comes packed with a plethora of handy features for writing and freehand drawing, with the ability to record everything you say and hear.

10) MYO gesture Control Armband

MYO is a really cool gadget which lets you remotely control different devices using hand gestures like a Jedi. Not only can you control PowerPoint slides with hand gestures but your music, games, and even an actual drone!

We think the MYO Gesture Control Armband is still a bit too ambitious, hence we placed it at the bottom of the list but make no mistake, but this device is the closest thing you will ever be to Darth Vader or perhaps Luke Skywalker. Personally, I always liked Obi Wan Kenobi.

We hope our list above will help you be at top of your game, and be prepared for the dark side of presentation malfunctions with your own presentation kit. May the force be with you!

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How to Perfect Your Trade Show Presentation

May 25, 2019 by Paul Miller

Looking to up your trade show game? Consider adding a trade show presentation to your toolkit. A well-crafted presentation will attract, engage, and inform your target audience . It’s an effective way to add interactive content that’s also easy to set up and use. And it can help increase your leads, add to your brand message, and jumpstart your sales.

Why Add a Presentation to Your Trade Show Booth?

Trade show video or slide presentations can benefit your booth in a number of ways:

• Providing another way to use vertical space
• Disseminating information to visitors while leaving exhibit staff free to talk to possible leads
• Helping you get noticed and remembered on the trade show floor

The Keys to a Successful Presentation

Elaine Cohen, Founder of  Live Marketing  in Chicago, has further insight into how effective a presentation can be. She notes 10 things that should be factored into every trade show presentation, including virtual presentations:

• Start work at least two to three months in advance of the show – Give yourself plenty of time to make sure your trade show PowerPoint [or other presentation format] is both informative and engaging.
• Set clear goals and measurable objectives – Decide what you want to achieve at the show and how you will measure your results.
• Know your target audience – Match your tone, style, and content to your target demographic and psychographic profiles.
• Make sure the presentation is properly integrated with the rest of your trade show marketing strategy – All marketing materials should have a consistent theme, message, and look.
• Involve the right decision-makers from the start – For instance, coordinate with your marketing team to ensure consistency.
• Remember your brand message – Use your trade show presentation to build brand recognition by highlighting what makes you different from your competitors.
• Focus on high-level messages and solutions, when possible – Use no more than four major message points.
• Keep it short – The ideal presentation should be between 7 and 10 minutes.
• Amortize the presentation costs by reusing trade show presentations and other collateral materials at future shows, press conferences, and meetings.

Setting Up Your Presentation: Which Tool to Choose?

PowerPoint  is a popular choice for trade show presentations for a few reasons:

• It’s easy to use, both to create presentations and to set up the equipment you need to display them.
• It’s readily available.
• As a Microsoft product, it is fully integrated with other word processing tools.

Is it the best choice, though? While many people go with the trade show PowerPoint option, there are other ones out there. All are free or have a free subscription option. You won’t lose anything by checking them out, even if you decide to stick with what you’re used to!

Some alternatives to a trade show PowerPoint include:

Microsoft Sway :  Microsoft Sway is like PowerPoint but with some major improvements—and it works online right in your browser. Sway has plenty of useful features, such as the ability to pull content from virtually anywhere, including websites and social media. With a drag-and-drop method, you can embed tweets within your slides. Sway is cloud-based and free with any Microsoft account, including Outlook.

Google Slides : This is a popular alternative to PowerPoint, in part because it’s free to use if you have a Google account. It’s cloud-based, offers real-time collaboration, and can open and export PowerPoint files. There are hundreds of template options, and it’s easy to use, making it a good option when you don’t have much time to create a new presentation.

Apple Keynote : Free for all Mac users, Apple Keynote offers a solid alternative to Microsoft products. Create interactive charts and slides with cinematic effects and animations. This platform is compatible with PowerPoint, letting you import, edit, and save PowerPoint presentations as Keynotes.

Visme : This option is cloud-based and features drag-and-drop design tools for creating presentations, infographics, product demos, and more. Plus, there are millions of free images, HD backgrounds, templates, and layout options. There’s a comprehensive free option, along with premium plans with extra features.

Slidebean : When you need to create a new presentation and have limited time, Slidebean can be a great option. This PowerPoint alternative has pitch decks that are recreations of those used by well-known startups (including Uber and AirBnB) and are available as ready-to-use templates. Just insert your own content, and you’re good to go.

Prezi :  Unlike PowerPoint, Prezi allows you to make presentations with a non-linear flow. It’s also packed with well-crafted slide templates that can help you create slides and presentations more easily. But the real game-changer is the fact that you can interact on video with your presentations—in real time.

Canva :  Canva is a simple, easy-to-use interface with lots of free images and design templates. With this simple browser tool, you can make gorgeous slides that are virtually guaranteed to get attention. It’s perfect when you’re looking for spectacular imagery, but you can also upload your own photos and even add animation and music.

Emaze :  It’s a great all-around option for trade show presentations, with the ability to create mixed-media slides with audio and video content as well as images. Even the free version offers hundreds of templates. You can also import PowerPoint presentations into Emaze and then upgrade them with new content.

Powtoon :  If you want to create slideshows with lots of animation and video, Powtoon is a great choice. Sometimes plain text slides don’t allow you to say what you need to. Powtoon displays and explains more dynamic concepts.

Design Tips for a Powerful Presentation

Creating a slideshow isn’t as complex as it seems. In fact, the simpler your slides are, the better. Try out these presentation design tips, and you can’t go wrong:

• Focus your presentation tightly on your objectives.
• Keep text to a minimum – Use bullet points and other easy-to-read formats, so booth visitors or people on the trade show floor can quickly absorb the information.
• Simplify the layout – This is especially important for looping presentations. Choose a clear font and contrasting colors to make the display easy to read. It’s usually best to put a light font on a dark background to reduce glare.
• Don’t overdo it – A looping slideshow should spend around a minute showing each slide. To keep your presentation at the right length, limit it to 10 slides or fewer.

Viewing Options

What’s the best way to set up a trade show presentation? You generally have two options:

• A continuous loop: Once the presentation is set up, it doesn’t need any further user input. Slides are auto-timed to change at regular intervals. They can be synced with a voiceover or other audio. When the presentation ends, it begins again from the start.

With this kind of slideshow, each slide should be self-contained. This is important because viewers won’t always watch from the first slide to the last. They might come in at slide 2 or at slide 10. They should be able to understand each slide and catch the gist of your presentation, even if they haven’t seen previous slides.

• User-directed: The display is static until a visitor starts to interact with it. They can choose how long to view each slide. This kind of presentation has more interactive potential, as the user can click on hyperlinks or use action buttons to modify what they’re seeing.

A user-directed presentation offers possibilities the continuous loop does not. When users have control over the presentation, you can show more complex info. They’ll be starting at the beginning, so each slide can build on information from preceding ones.

You also have the opportunity to collect data about how people use and view your presentation, like:

• How long people spend on each slide
• Whether they click through when given the option to visit a website

You can also add an email entry point, so you have another opportunity to  collect contact information .

The Presentation Space

The presentation style you choose should be one that fits your trade show display space. Think about how users will interact with the presentation. Are there are certain locations where they’ll find it easier or more comfortable to view your trade show presentation? Consider:

• The size of your trade show exhibit space
• The lighting
• Furniture and display placement
• Where surrounding booths are located

For instance, the presentation should be in a well-lit area, but not one where glare makes it hard to view. The viewer area should be in a place that won’t be disturbed by traffic in and around the booth. It may be helpful to have a couple possible locations in mind. If your initial location turns out to be unsuitable once you arrive at the show, you have a backup that works without having to rearrange the booth.

Tailoring the Presentation to Your Needs

An effective trade show presentation is focused on helping you achieve your goals. So it’s important to know what your goals are and be confident that you can deliver them. Then build your trade show presentation around those goals. Hit all the key points that your audience is likely to be interested in.

An intimate booth environment, in which you host a smaller number of people, is a good opportunity for an interactive presentation. User-directed navigation, where the presentation is driven by user choices, helps drive engagement. If your company is one that deals in a relatively low volume of visitors and leads, upping the engagement factor is vital for a better conversion rate.

If your booth is geared toward a high volume of visitors, a different tactic is needed. In this case, a continuous loop on the perimeter of the booth space is a better option. A compelling presentation that offers valuable information helps  keep your booth full . It also occupies exhibit visitors while they wait to talk to staff members.

Set Trade Show Goals That Actually Matter

Digital options for virtual trade shows.

When it comes to virtual exhibits , much of the above advice still applies. Design and execution are still critical to creating a virtual presentation that gets results. The main difference is in how the message is delivered.

3D Virtual Studio by XtendLive : This high-tech option is a form of mixed reality that lets you create highly immersive virtual environments and powerfully upgrade your presentations at the same time. With a 3D virtual studio, you can give a presentation while simultaneously recording it and inserting it in real time into a 3D virtual world. At the same time, pre-recorded video, slides, and any other info you have can be integrated into the setting, rendering your visual data in a much more interesting and engaging way.

Because it’s all digital, this kind of tech can insert multiple people—in different locations—into the same virtual world at the same time. This means you can use 3D virtual studio production not just for solo presentations, but for group demos, discussions, and more.

Pre-recorded video: Depending on the virtual platform the event uses, your best option for delivering a trade show presentation may be via pre-recorded video. With this method, you’ll record yourself delivering the presentation, then upload it to your virtual trade show booth on the event platform. To view the presentation, people who visit your booth just need to click the appropriate link. With pre-recording, you can put your best foot forward, letting you practice as many times as you need to ensure your delivery is perfect.

The downside to a pre-recorded presentation is the lack of audience interaction. When your presentation is pre-recorded, you don’t get the chance to directly answer visitor questions or engage people personally. However, you can make up for this by inviting viewers to schedule a virtual appointment or contact you personally with questions and comments.

Presenting live online with PowerPoint: There are lots of great alternatives to the trade show PowerPoint, but sometimes PowerPoint itself is a good option! One reason why it’s still popular is that you can use PowerPoint to present live to a remote audience. Using PowerPoint Live in Teams , or Live Presentation in the web version, your audience can view the presentation in their web browser while you’re giving it. It’s easy to set up and is good to have in your toolkit for those times when you need a quick and effective option. One way to use this feature is to schedule product demos or presentations at your virtual trade show booth, then use Live Presentation as your delivery method.

Many PowerPoint alternatives have features that let you do something similar. However, PowerPoint is a good choice for this purpose because it’s a universal option that most people have used before. And it’s more likely than lesser-known options to integrate easily into virtual events platforms.

A Fantastic Presentation Elevates Your Exhibit

Developing a trade show presentation is a simple and effective way to provide a better experience for people who visit your exhibit. It gives you another chance to provide essential information and helps you get the most out of your booth space too.

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Paul Miller

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How-To Geek

6 ways to create more interactive powerpoint presentations.

Engage your audience with cool, actionable features.

Quick Links

• Add a QR code
• Embed Microsoft Forms (Education or Business Only)
• Embed a Live Web Page
• Add Links and Menus
• Add Clickable Images to Give More Info
• Add a Countdown Timer

We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.

1. Add a QR code

Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.

Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.

In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."

You can also create QR codes in other browsers, such as Chrome.

You can then copy or download the QR code to use wherever you like in your presentation.

2. Embed Microsoft Forms (Education or Business Only)

If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.

In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .

As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.

Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.

Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.

3. Embed a Live Web Page

You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.

To do this, we will need to add an add-in to our PPT account .

Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.

To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).

Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.

This is how ours will look.

When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.

4. Add Links and Menus

As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.

To create a link, right-click the outline of the clickable object, and click "Link."

In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."

What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.

You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.

5. Add Clickable Images to Give More Info

Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.

Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).

Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.

The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."

With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.

Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.

If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.

6. Add a Countdown Timer

A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.

To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.

Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."

Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."

Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."

Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."

We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .

Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."

You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.

Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."

Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!

Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.

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Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

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Personal Protective Equipment (PPE) at Work

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In many workplaces, personal protective equipment (PPE) is crucial to ensure the safety of employees and prevent any accidents or injuries on the job. Safety comes first! So, if a company has hired you to give a speech on PPE, including what it is, why it's essential, and how it should be used, get our customizable slides and give an awesome presentation. Thanks to its slightly abstract design, it can help make a good impression, but part of that job should be done by your own content. Edit the resources included and watch how everyone pays close attention!

Features of this template

• 100% editable and easy to modify
• 35 different slides to impress your audience
• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides, Canva, and Microsoft PowerPoint
• 16:9 widescreen format suitable for all types of screens
• Includes information about fonts, colors, and credits of the resources used

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XL Flag Elektrostal Moscow oblast | landscape flag | 2.16m² | 23sqft | 120x180cm | 4x6ft - 100% Made in Germany - long lasting outdoor flag

Purchase options and add-ons, about this item.

• 100% Made in Germany » ... because the first impression last, quality flag for representative purposes *****
• State-of-the-art High-Tech Outdoor Fabric » One air-permeable 110 GSM Polyester to keep wind forces low and lifetime high
• Mirrored Back » Image printed on the front, mirrored image 100% visible on the rear side
• Landscape flag | 2.16m² | 23sqft | 120x180cm | 4x6ft
• Show your pride for your hometown with the Elektrostal flag! Made with quality materials and vibrant colors, this flag is the perfect way to display your patriotism and love for your city. Fly it proudly at home, at events, or even in your car. Get yours today and show your Elektrostal pride!
• The flag of Elektrostal, Moscow Oblast, is a striking combination of Old Glory red, representing strength and courage at 81%, complemented by a subtle touch of light grey at 5% for balance and harmony. The bold black stripe at 3% adds a touch of sophistication, while the shimmering gold stripes at 3% each symbolize prosperity and success. The flag is completed with a touch of very dark grey at 1%, representing the city s resilience and
• Elektrostal Moscow oblast

Product information

Warranty & support, looking for specific info, product description.

Flag: Elektrostal Moscow oblast landscape flag | 2.16m² | 23sqft | 120x180cm | 4x6ft Elektrostal Moscow oblast Elektrostal obwód moskiewski , flaga ???????????? ?????????? ??????? Since we know how important your external presentation is, we print our Elektrostal Moscow oblast flag for your representative appearance using the most modern machines in Germany. To ensure your maximum flexibility, we have equipped the flags with quality metal eyelets, to let you simply attach these flags to any flagpole. To let you use the flags for a long time, we have strengthened the flag using double safety seams and a tear proof strap at the side of the pole. Due to the quality of this business flag, you show a particular degree of the closeness to Elektrostal Moscow oblast. Details about this flag This landscape Elektrostal Moscow oblast flag is a quality product Made in Germany made of 110g/m² gloss polyester. This Elektrostal Moscow oblast flag is wind- and weather-resistant and highly durable. The flag colors are intensive and UV-resistant. This flag is specially made for outer space. This Elektrostal Moscow oblast flag will be delivered with a double safety-seam as well as with 2 metal eyelets to hoist at the flag pole. The metal eyelets give you great flexibility for placing this flag on any flagstaff. The mast side is reinforced with a white hem. The quality flag material and the metal eyelets will take care of a long endurance of this Elektrostal Moscow oblast flag. If required, the flag can be washed at 60 degrees Celsius. Recommended height of flag pole Elektrostal Moscow oblast flags of 2.16m² | 23sqft | 120x180cm | 4x6ft look best with flagpoles of around 6m | 18ft height. Need a bigger size or an other configuration? We can provide bigger sizes, other configurations, exclusive indoor ...

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