responsibility assignment matrix template excel

How to Make a Responsibility Assignment Matrix: Excel RACI Template

What is a responsibility assignment matrix?

How to create a responsibility assignment matrix in excel, free raci template for excel, how to manage raci roles in your teamgantt plan.

A responsibility assignment matrix (RAM) is a tool used in project management to clarify team and stakeholder roles for each project step. It paves the way for smooth collaboration by ensuring everyone knows what they need to do, who they need to talk to, and who has the final say on key decisions and deliverables.

RACI—which stands for Responsible , Accountable , Consulted , Informed —is the most popular framework used for assigning roles and responsibilities on projects. Here’s a quick breakdown of RACI categories in basic terms:

• Responsible : Who completes the work?
• Accountable : Who makes decisions? 
• Consulted : Who provides expertise?
• Informed : Who needs status updates?

Of course, RACI isn’t the only responsibility assignment matrix out there. These RACI alternatives provide a small sample of other approaches you might come across in project management.

• RASCI (or RASIC) matrix : This RACI alternative adds one extra role into the responsibility assignment mix. In the RASCI model, the S stands for Supportive . While this role covers anyone who will lend the Responsible person a hand with the work, a Supportive team member isn’t responsible for the outcome.
• DACI matrix : DACI stands for Driver , Approver , Contributor , Informed and is used to outline decision-making roles and responsibilities for projects. In this framework, the project manager or leader typically serves as the Driver guiding the team to a decision.‍
• RAPID responsibility matrix : RAPID stands for Recommend , Agree , Perform , Input , Decide and is another decision-making framework used to define authority vs accountability. The Recommend role kicks things off by suggesting an action, while the Decide role has the ultimate say in how things move forward. ‍
• CARS : CARS stands for Communicate , Approver , Responsible , Support . In this model, Communicate combines RACI’s Consulted and Informed roles into a single assignment. Someone with the Communicate role lends their expertise and needs to be kept up-to-date on progress. The Approver is the main decision-maker who calls the shots.

Lay a clear path to success with a visual plan that’s easy to understand, and keep everyone in sync with flexible workflows and team collaboration.

Lots of people use spreadsheets to make a responsibility assignment matrix for their projects, so let’s walk through the basic steps of building one in Excel, using the RACI framework as our model.

Looking for an online solution? See how TeamGantt's RACI feature integrates into your project plan.

1. List project tasks and deliverables in column A

First, make a list of all the work that needs to be done for your project down the left side of your matrix. Enter each project task, milestone, or decision in column A of your Excel worksheet. 

Feel free to group tasks by project phase like we’ve done in the screenshot below. That way, your RACI matrix is easy to scan and read.

2. Add team members or project roles across row 1

Starting with column B, label each column header with the name of a team member and/or project role. 

Include the people who will execute and review work for the project, as well as any subject matter experts or stakeholders you may need to consult or keep in the loop along the way.

3. Insert a new worksheet for roles and definitions

Click Insert > Insert Sheet from the Home ribbon at the top of your Excel workbook.

Go to your new worksheet, and list each letter of the RACI acronym in column A. Then enter the corresponding role for each letter in column B. We also included RACI definitions in column C as a handy reference for anyone who might need a refresher.

You’ll use this worksheet to populate a drop-down list on the main RACI matrix tab to make it easier to assign roles quickly.

4. Add a drop-down list of roles to your matrix

Now, go back to your main worksheet, and click into the first open cell in your matrix.

On the ribbon, click Data > Data validation to insert a drop-down list with RACI roles.

On the Settings tab, choose List under the Allow menu.

Click into the Source field, then highlight the data range with your options from the RACI Roles & Definitions worksheet you set up in Step 3. We highlighted cells A2-A5 in our example.

Verify your Data validation settings are correct, then hit Enter to add the drop-down list to your selected cell.

Copy and paste that cell to apply the drop-down list to other cells in your RACI matrix worksheet.

5. Color-code assignments with conditional formatting

Click Conditional Formatting > New Rule on the Home tab. Select Classic > Format only cells that contain > Specific text > containing . Enter the letter R in the text box, then choose Custom Format , and apply a background color (and any other styles you want). 

Repeat this step for each additional letter in the acronym.

6. Assign a RACI value to everyone on every task

You’re almost there! Now go down the list of tasks on your responsibility assignment matrix, and assign a role to every person who will be involved in that project step or deliverable.

Want to build a responsibility assignment matrix of your own, but don't want to start from scratch? Download our ready-made Excel template for free. This blank RACI template is fully editable, so you can customize it for any project you manage. 

We added drop-downs for assigning RACI roles more easily and included a RACI chart example tab as reference in case you need a little extra guidance.

Download: RACI matrix template for Excel

You can easily upload your final matrix to your TeamGantt project . But if you don’t want to worry about outdated spreadsheets that get forgotten once work begins, why not assign RACI roles directly to your plan?

Here’s how to use TeamGantt’s online RACI feature for your next project.

Assigning RACI roles and responsibilities to TeamGantt tasks

• Open your project, and toggle to the RACI tab. This will display all your project tasks in a list format (rows). On the right side of the matrix, you’ll see a column for each person currently invited to the project with cells for each task in the project. 
• Click the cell below each person who needs to be assigned a role on a task, and choose one of the RACI options from the drop-down.

Viewing RACI matrix assignments for your project

There are 2 simple ways to view RACI assignments in TeamGantt:

• From the Gantt tab : If someone is assigned to a task and has a RACI role on that task, the RACI value will appear in parentheses next to that person’s name on the gantt chart. Just be aware that you won’t see RACI assignments for people who haven’t been assigned to a specific task in Gantt view.

• From the RACI tab : To access your project’s full RACI matrix, simply toggle to the RACI tab for that project. You’ll find RACI assignments for every person playing a role—whether or not they’re the one responsible for doing the work.

Keep teams in sync—and accountable—with TeamGantt

A responsibility assignment matrix is a simple tool that makes projects easier to manage by creating less confusion and more accountability. But you’ve got more than roles and responsibilities to keep straight.

TeamGantt makes it easy to build a project plan your whole team can contribute to and collaborate on. Everything happens online, so you can stay on top of deadlines and monitor progress in real time.

Use our built-in RACI chart to assign roles and keep them visible from project start to finish, so everyone knows how they contribute to success.

Try TeamGantt’s Pro Manager plan free for 7 days!

RACI Matrix Template

RACI (pronounced as "ray see") is an acronym for Responsible, Accountable, Consulted, Informed. A RACI chart or matrix is a common project management tool for clarifying and communicating roles and responsibilities for project tasks and deliverables. It is used for large projects where people may have specific roles and responsibilities, there may be many different stakeholders, and the project may cross multiple departments.

License Agreement : Private Use (not for distribution or resale)

Description

Our free RACI matrix template is designed to be simple and easy to customize. The color-coding within the matrix is automated using conditional formatting . Assign the R, A, C or I values by selecting from a drop-down box, or enter combined roles such as A/R. you can edit the table of abbreviations and descriptions to use this template for other variants of this method, such as DRASCI, RASI, RASIC, CAIRO, etc.

Related Templates

References and Resources

To learn more about how to use a RACI chart to improve the efficiency of your projects, see the following resources:

• Guide to RACI at smartsheet.com - A quick guide to using a RACI chart.
• Responsibility Assignment Matrix at wikipedia.org - Defines and describes the use of a RACI matrix for tracking roles and responsibilities, but also describes that many different variants (DRASCI, RASIC, etc.)

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Free RACI Templates - All Formats, All Uses

By Kate Eby | June 30, 2022

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We’ve rounded up the most popular and effective RACI (responsible, accountable, consulted, informed) templates. Use them to assign team members to project tasks and deliverables, and standardize a system of roles and responsibilities for projects. 

On this page, you’ll find a simple RACI matrix template , a RACI model template , and a sample RACI chart template . Those looking for more specific templates can download options for an ITIL RACI matrix , and an Agile RACI roles and responsibilities matrix , among others. Plus, find helpful tips for filling out these templates .

Simple RACI Matrix Template

Download Simple RACI Matrix Template  Microsoft Excel | Microsoft PowerPoint | Google Slides | Google Sheets   

Use this simple RACI matrix template to assign project roles and easily track the progress of tasks. Enter your project’s title and the project manager’s name, and add due dates and current statuses for each task. There’s room to list which team members are responsible, accountable, consulted, and informed for tasks, making it clear to all project stakeholders who’s involved in each facet of the project. The template is fully customizable and designed to ensure that your team successfully completes all of your project’s deliverables. 

Find more about RACI template resources in this comprehensive collection of free Microsoft Excel RACI templates .

RACI Model Template

Download RACI Model Template  Microsoft Excel | Microsoft Word | Microsoft PowerPoint | Google Sheets  

Project managers, team members, and project sponsors can all use this RACI model template to ensure that roles and responsibilities are clear from the get-go. Easily add tasks to project phases (e.g., Initiate Phase Activities and Execute Phase Activities ) to see your project’s progress chronologically. Enter each task’s due date, percentage of progress toward completion, and status, as well as who is responsible, accountable, consulted, and informed for each task. 

Find additional resources for presenting your RACI model and matrices to team members, project sponsors, and other stakeholders in this collection of Microsoft PowerPoint RACI templates.

Sample RACI Chart Template

Download RACI Chart Template with Example Data  Microsoft Excel | Microsoft Word | Google Sheets  

This RACI chart template includes editable sample text to guide you through project planning and execution using the RACI matrix. Use the template to easily coordinate roles and responsibilities for each task required for project completion. With the built-in phases, you can assign individual project tasks to team members on a phase-by-phase basis as your project progresses.  

See this collection of free RACI templates for Microsoft Word for more resources.

RACI Roles and Responsibilities Template

Download RACI Roles and Responsibilities Template  Microsoft Excel | Microsoft Word | Google Sheets  

Assign and track your project deliverables with this easy-to-use RACI roles and responsibilities template. Team members and project managers alike will benefit from the visually dynamic layout of this single-source, shareable roles and responsibilities for each task in your project. 

Learn more about RACI template resources available for Google Sheets .

RACI for Change Management Template

Download RACI for Change Management Template  Microsoft Excel | Google Sheets  

Designed specifically for change management practices , this template enables you to track organizational changes, as well as assign RACI roles and responsibilities. Scrum masters or project managers who need to organize their team’s change management-specific tasks will appreciate the include template headers: Change Manager, CAB (change-advisory board), Technical Representative, Change Owner, and Customer , so they can easily assign RACI roles and responsibilities for each task in the Activities column.

• RACI Matrix Table - Microsoft PowerPoint — Microsoft PowerPoint

RACI Responsibility Assignment Template — Microsoft PowerPoint  

• RACI Software Matrix Template — Microsoft Word  
• RACI Team Roles and Responsibilities Infographic — Microsoft PowerPoint

RACI Software Matrix Template

Download RACI Software Matrix Template — Microsoft Word  

Software teams need a reliable way to assign project-task roles and responsibilities. They can use this template to assign and monitor tasks to account for every deliverable in major and minor software releases.

RACI Matrix Table 

Download RACI Matrix Table — Microsoft PowerPoint  

This presentation-ready RACI matrix table provides an easily readable, high-level snapshot of team members’ assignments and their respective roles. Upload team-member photos to help familiarize your project’s stakeholders with who’s involved on which tasks.

RACI Team Roles and Responsibilities Infographic 

Download RACI Team Roles and Responsibilities Infographic — Microsoft PowerPoint  

Use this presentation-friendly template for a visually rich overview of your project’s roles and responsibilities. This template is the perfect fit for project managers who want to effectively convey RACI assignments with team members, project sponsors, or other stakeholders.

RACI Responsibility Assignment Template 

Account for all project roles and responsibilities with this dynamic RACI responsibility assignment template. Complete and present to stakeholders, so they’ll know which team members are responsible, accountable, consulted, and informed for each project task.

ITIL RACI Matrix Template

Download ITIL RACI Matrix Template Microsoft Excel | Google Sheets  

This ITIL RACI matrix template is the perfect tool to assign RACI roles for all of your IT operations because it helps you adhere to the Information Technology Infrastructure Library (ITIL) set of detailed practices. Completely customizable, this template provides a comprehensive method for assigning roles and responsibilities to each IT help desk request.

Find more ITIL resources in this comprehensive collection of ITIL RACI templates .

ITIL RACI Template with Gantt Chart

Download ITIL RACI Template with Gantt Chart  Microsoft Excel | Google Sheets  

Pairing RACI structure with a Gantt chart provides project managers, sponsors, and team members with easy-to-follow information on roles and responsibilities for all of your ITIL activities . This template is a helpful tool for those working in IT change management (ITCM), IT incident management, and IT service management (ITSM). Use this ITIL RACI template with Gantt chart to proactively track and manage all of your IT services.

RACI for ITIL Change Management Template

Download RACI for ITIL Change Management Template  Microsoft Excel | Google Sheets

Project managers will appreciate this comprehensive RACI for ITIL change management template. They can use it to capture any scheduled changes and to assign the IT team members who are responsible, accountable, consulted, and informed (RACI) to the changes’ individual tasks. For each IT change management (ITCM) task, you can assign change management-specific RACI roles, such as a change owner, a change manager, a technical representative, change advisory board (CAB) members, and customers.

ITIL Incident Management RACI Matrix

Download ITIL Incident Management RACI Matrix Microsoft Excel | Google Sheets  

Use this template to create and customize each IT task (e.g., setting up new-hire hardware and software). Assign tasks to team members responsible for completing them, as well as who is accountable for the work being completed, who has been consulted, and who has been informed that IT has undertaken the work.

ITIL Service Management RACI Template

Download ITIL Service Management RACI Template  Microsoft Excel | Google Sheets

IT managers and IT team members alike can use this ITIL service management RACI template to anticipate and record information technology service management (ITSM) helpdesk requests. Once you gather service-request details from clients and record them in the template, you can assign RACI roles for each request.

ITIL RACI Cross-Supplier Template

Download ITIL RACI Cross-Supplier Template Microsoft Excel | Google Sheets  

This ITIL RACI cross-supplier template assists IT project management to accurately record and manage supplier contract details. Use it to assign IT personnel their various RACI roles, so that it is clear to everybody on your IT team who is fulfilling which component of your suppliers’ contract details.

Agile RACI Roles and Responsibilities Matrix Template

Download Agile RACI Roles and Responsibilities Matrix Template with Example Data Microsoft Excel | Google Sheets

Download Blank Agile RACI Roles and Responsibilities Matrix Template Microsoft Excel | Google Sheets  

This straightforward Agile RACI roles and responsibilities matrix template offers an easy way for Agile teams to assign RACI roles for a sprint’s features, deliverables, and individual tasks. Enter each sprint-specific task detail, and who is responsible, accountable, consulted, and informed. This way, it’s clear what must be completed by the end of your sprint, as well as who is assigned to which tasks and their roles. 

Find more resources in this comprehensive collection of Agile RACI templates .

Agile Planning RACI Presentation Template

Download Agile Planning RACI Presentation Template  Microsoft PowerPoint | Google Slides

Proactively plan and assign accurate Agile sprint and release roles and responsibilities details  with this Agile planning RACI presentation template. This visually rich template features ready-to-use slides that help Agile Scrum masters, project managers, and product managers present project-assignment details, so that the division of responsibilities is clear to all stakeholders.

Agile RACI Matrix by Assignment Template

Download Agile RACI Matrix by Assignment Template Microsoft Excel | Google Sheets  

Use this Agile RACI matrix by assignment template to clarify your team’s roles and responsibilities, and to standardize your Agile RACI practices. By adopting this RACI matrix model and methodology for your Agile sprints, everyone will be clear what their role is in fulfilling each sprint’s tasks.

What Is a RACI Template?  

A RACI template is a roles-and-responsibilities matrix that clarifies the team member involved in each individual task. Use a RACI template to provide project-task role clarification for project board members, team members, and other stakeholders. 

A RACI template provides not only who is responsible (the person performing the project task), but also who is accountable for ensuring it’s completed, who has been consulted regarding the task, and who has been informed that someone is working on the task. 

Reference this RACI definition list when deciding which letters to assign to team members for each project task: 

• Responsible: Assign an R to the team member responsible for completing the task. 
• Accountable: Assign an A to the individual accountable for ensuring the task is completed by the assignee.  
• Consulted: Assign a C to the individual who has been consulted on the task. 
• Informed: Assign an I to the person who has been informed that the task is underway. 

Using a RACI roles and responsibilities template provides a straightforward view of who is responsible for completing tasks, along with who else is involved in the task and their respective roles. 

While individual RACI templates may vary, most typically include the following components: 

• Due Date: Set a due date to complete each project task, feature, or deliverable. 
• Notes: Add any relevant notes related to RACI matrix roles and responsibilities for each project task, feature, or deliverable. 
• Percentage Complete: Provide a percentage of completion for each task.
• Phase: Add the name of the project phase under which you will assign tasks on the matrix.  
• Project Title: Write the name of your project to which you will apply RACI matrix attributes. 
• Project Manager: Enter the name of the project manager responsible for ensuring task and project completion.   
• RACI: Designate which team members or interdepartmental stakeholders are responsible, accountable, consulted, and informed for each task, per the RACI matrix. 
• Status: Include the status for each project task so that team members and other stakeholders are aware of its progress and how close it is to completion. 
• Task Description: Provide a brief summary for each task that must be successfully completed for the project. 

Read this guide to RACI project management to learn more about how to use this process.

Easily Assign, Manage, and Track RACI Assignments with Smartsheet

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Free Project Management Templates

RACI Chart Template

The RACI chart is used in project management to assign roles and responsibilities in the project.  It is a responsibility matrix which assigns roles according to the following four categories; Responsible (R), Accountable (A), Consulted (C), and Informed (I).  A RACI chart is an effective tool for ensuring clear communication throughout the life of a project, as such it is used by most successful project managers.

Download Template

Using a RACI chart template means your path to a smoother project management experience can start right now. If you aren’t familiar with RACI yet, take a few minutes to read on.

What Does RACI Mean?

RACI is an acronym for Responsible, Accountable, Consulted, and Informed. The term is used in regard to a RACI chart, which uses these four components to assign and track tasks involved in a project plan. A RACI template makes creating a chart easier, especially if you are new to the process.

What is a RACI Chart?

A RACI chart is also known as a Responsibility Assignment Matrix. That sounds rather technical, but simply speaking, it is a tool to clarify specific roles and responsibilities within a team. When everyone can see the big picture and their place in it, the project runs more smoothly. The chart improves communication and facilitates decision-making, thereby improving efficiency and accountability.

What Are the 4 Responsibility Roles in a RACI Chart?

There are four roles in a RACI chart, represented by each letter in the RACI acronym.  These components are Responsible (R), Accountable (A), Consulted (C), and Informed (I).  The designations are used to reflect a person’s involvement regarding a specific task on a project.

Responsible (R): An R on the chart means this is the person responsible for getting the job done. The particular task may involve multiple team members, but a specific person should be held responsible for making sure the job is completed. Think of it as, “the buck stops here.”

Accountable (A): This person is accountable for making sure the whole team has the resources it needs to complete the task and that the job is done correctly . This is more of an executive management role.

Consulted (C): The person or group with a C designation is the “go to” if a situation arises that requires more expertise or a decision.  They are usually subject matter experts and have experience that is valuable to the task at hand.  Communication with a consulted person is always a two-way communication.

Informed (I): The Informed people are kept informed of the progress of the task, or perhaps only at the completion of the task.  Communication is one way. The informed person is kept in the loop but does not provide feedback. Be sure to include the right people in your organization which should be informed.

Fully understanding the four RACI roles will help you assign them to the appropriate person. That’s important because when there is clarity amongst the team and stakeholders, there is more efficiency overall.

What Is a RACI Chart Used For?

RACI charts are particularly useful for complex projects, which is why they are so popular in project management. Not only do they improve communication, but they also help to reduce confusion and make sure there is no overlap in tasks.

In addition to project management, RACI charts are also widely used for large projects in a variety of environments such as in businesses, government, educational institutions, healthcare, and service industries.  Whether a project manager, or a business owner, any situation where there are multiple tasks to be completed by multiple people is a good opportunity to use a RACI chart.

How Is RACI Used in Project Management?

Typically, in the world of project management, the project manager creates the RACI chart at the beginning of a project to define the roles and responsibilities. Otherwise, multi-faceted projects can develop a variety of problems such as duplicated work or delays to the timeline.

This type of chart gives everyone a few from 10,000 feet. Team members and stakeholders alike can see the entire view—everything that needs to happen in the different project phases and who is involved in making it happen.

The RACI diagram serves as a reference for the project manager throughout the lifecycle of the project. It can be updated as needed to reflect changes in roles or responsibilities and using a RACI matrix is considered best practice in project management.

Advantages of a RACI Chart

Using a RACI chart helps utilize best practices that results in several advantages to a team or organization. In addition to clarifying responsibilities, it can also streamline processes and ensure deadlines are met and quality standards achieved.

• Clarification: A RACI chart clearly states who is expected to do what job and when. When everyone can see their place in the process and who is fulfilling each role, it reduces confusion and improves efficiency.
• Better Communication: A RACI chart provides a clear framework for communication. Team members know who to contact with an issue and that reduces the risk of misunderstandings.
•   Increases Accountability: Clearly assigned roles increases accountability among team members. It helps to ensure that tasks are completed in accordance with quality control standards and on time.
• Decision-making: When team members have an issue or need a decision, they’ll know exactly who to contact. This ensures the right person is consulted and that a decision is made in a timely fashion.
• Efficiency: When everyone has a clearly defined role and they know who to contact if there is a problem, it improves efficiency and reduces the risk of delays or bottlenecks.
• Better Project Management: A RACI chart can be an effective project management tool, helping to ensure that tasks are completed on schedule and that the project stays on track.

When to Use a RACI Chart

A RACI chart should be used in situations where there are multiple people or teams involved in multiple tasks.  In project management, a RACI chart should be used throughout the project.

The following are examples of when you might use a RACI Chart:

• When planning and executing a complex project with multiple stakeholders and different roles.
• When rolling out a new process or system within an organization.
• When delegating tasks or responsibilities within a team and designating a responsible party.
• When managing interdepartmental projects or initiatives.
• When defining roles and responsibilities for a series of tasks and deliverables.
• When analyzing and streamlining business processes.
• When making decisions that involve multiple people or departments.
• When establishing clear lines of communication and accountability within a team or organization.

Agile Project Management and RACI

You may be wondering if you can use a RACI Chart in an agile project management environment? The answer is yes!

However, it is important to note that defined roles and responsibilities may have to be more fluid for agile project management. The team may need to adapt and adjust to changing circumstances.

In this case, the RACI chart should be viewed as a guideline rather than a hard and fast rule. Meaning, team members may need to take on different project roles or responsibilities as the project progresses.

Common Pitfalls of RACI and How to Avoid Them

While a RACI chart can be a useful tool to ensure the smooth execution of a project, there are also several pitfalls to be aware of.

Common pitfalls of RACI and ways to avoid them:

• Lack of Defined Roles: It is important to clearly define the roles and responsibilities of each person in a RACI chart to avoid confusion. It is also important to make sure that everyone understands their role and the tasks that are expected of them.
• Overlapping Roles: Make sure that no two roles overlap. If multiple people are responsible for the same task, it can lead to confusion and delays.
• Lack of Commitment : A RACI chart is only effective if everyone involved in a task or project is committed to following it. Involve relevant stakeholders in the creation of the chart to help ensure they are committed to following it.
• Lack of communication: Check in regularly with team members to track progress and make sure everyone is aware of their roles and responsibilities.

These tips will help you have a successful project in the end.

How to Make a RACI Chart in Excel

Creating a RACI chart in Excel is quite easy and can be done using the built-in tools and functions in the program. However, if you don’t want to go through the process of creating one from scratch, we have a pre-made, RACI chart template available for download in Microsoft Excel format.

This free template is free to use and can save you time and effort in creating your own RACI chart. Simply download the template, input your tasks, and team members, and you’ll have a fully functional RACI chart in no time. This can be a particularly useful option for teams or organizations that need to create multiple RACI charts on a regular basis. You can download our free RACI matrix template by clicking the orange “ Download Template ” button at the top of this page.

If you want to create your own chart from scratch, the following is a step-by-step guide to creating one in Excel:

Open a new blank workbook in Excel.

• Create a table with four columns: Task , Responsible , Accountable , and Consulted/Informed .
• In the first column, list all the project tasks that need to be completed.
• In the Responsible column, list the names of the people or departments who are designated as the responsible person for completing each given task.
• In the Accountable column, list the name of the accountable person or department who is responsible for the correct completion of that task.
• In the Consulted column, list the names of the people or departments who need to be consulted or informed about each task.
• For the Informed column list those who need to be kept informed for each task. These people will receive one-way communication from the responsible team member.
• If necessary, you can separate the above section into two columns—Consulted and Informed—to clearly distinguish between these two roles.
• Once you have completed the table, you can add formatting and design elements to make your RACI chart more visually appealing.
• Save the workbook and share it with your team to ensure that everyone has access to the RACI chart.

By following these steps, you can create a fully functional RACI chart in Excel.

Online Tools to Create RACI Charts

You may already be aware that there are several online tools that you can also use to create RACI charts. These tools often provide a range of features and templates to help you create a professional-looking RACI chart quickly and easily. Some popular online tools for creating RACI charts include:

Lucidchart : This tool allows you to easily create RACI charts online.  Lucidchart allows a project team to collaborate in real time and share RACI charts with the project team.

creately : creately is another popular online tool for creating visual workspaces and has the ability to create RACI matrixes which are easily shared within a project team.

Monday.com : Monday.com is a popular tool for project management which also has the ability to create online RACI charts.  Monday.com has a built in RACI template.

By using one of these online tools, you can easily create a RACI chart without the need for specialized software or design skills. You may also want to look at your project management software to see if it has the ability to make RACI charts already in it.

What Can I Use Instead of a RACI Chart?

If you are looking for an alternative to a RACI chart, there are several options that you can consider. Some common alternatives include:

• (Expanded) Responsibility Assignment Matrix (RAM): A RAM is similar to a RACI chart, but an expanded version can include additional roles such as Reviewer and Support. This can be useful for teams that need to clearly define more complex roles and responsibilities.
• Influence/Impact Matrix: This is a tool that identifies the level of influence each stakeholder has on a project or decision. It is useful for teams that need to understand how these relationships affect the project.
• Role and Responsibility Chart: A Role and Responsibility chart is similar to a RACI chart, but it is more focused on defining the roles and responsibilities of individuals within an organization. It’s useful when this needs to happen on an ongoing basis.
• Flowchart: A flowchart is a graphical representation of a process or system. It is useful for visualizing the steps involved in a task or project and to understand the relationships between different components.

The best chart for your project will depend on the specific needs of your business or project.

Final Thoughts on RACI Charts

The format of a RACI chart sets up clear expectations for team members and stakeholders. That improves communication and efficiency, making it much more likely you’ll keep everyone in the loop and hit your deadlines for project deliverables.

Use our free excel template, and your job just got a little easier! Simply click on the button marked “ Download Template ” at the top of the page and start right now.

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The responsibility assignment matrix (ram).

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The Responsibility Assignment Matrix (RAM) is a crucial tool for project managers and teams to ensure clear and efficient allocation of tasks and responsibilities within a project. A RAM, also known as a RACI matrix, is a visual representation of the roles and responsibilities of team members in relation to specific tasks or deliverables.

To create a RAM, it is essential to have a clear understanding of the project goals and the tasks required to achieve them. A RAM helps ensure that no task is overlooked, and all team members are aware of their specific responsibilities.

Visual Paradigm offers an easy-to-use Responsibility Assignment Matrix (RAM) Excel template that streamlines the process of creating a RAM. With its intuitive interface and customizable features, the Visual Paradigm RAM template allows teams to quickly create a clear and effective matrix that covers all aspects of the project.

In conclusion, the Responsibility Assignment Matrix is an essential tool for ensuring project success, and Visual Paradigm’s RAM Excel template provides a convenient and straightforward solution for teams to create a RAM that meets their specific needs.

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RACI Matrix Template

Use this free RACI Matrix Template for Excel to manage your projects better.

Team organization is the key to every large project. When every person knows exactly what his/her role is in the project, then success rates skyrocket.

The RACI matrix (sometimes called RACI diagram or RACI chart) was created to ensure that all stakeholders are on the same page, and working together in unison. With our free RACI matrix template, you can get your own team organized and working better together.

What Is a RACI Matrix?

A RACI matrix is a chart that identifies and defines the roles and responsibilities of team members in relation to the tasks in a project. A RACI matrix uses the letters R,A,C, and I to categorize team responsibilities. RACI stands for Responsible, Accountable, Consulted, Informed.

Responsible (R)

This is someone who is responsible for getting the work done. When labeled “responsible” in a RACI matrix, it indicates that the person is expected to be hands-on when executing the task.

Accountable (A)

This is the person who is responsible for overseeing the task and making sure the work gets done properly. They are not hands-on with the work, but instead, they are managing and ensuring the completion of the work.

Consulted (C)

This person assists by providing information and support about a particular task or deliverable. They are not directly responsible for a task, but instead, they provide necessary information that will help the R get their work done.

Informed (I)

This person or group of people is to be kept up to date on the progress of a task or deliverable. This is commonly upper-management or a client who should understand the progress of the project but does not have immediate input on the completion of the work.

Why Use a RACI Matrix Template?

A RACI matrix template can be the key to a successful project. When used properly, a RACI Matrix is the guiding document that every team member will refer to as the project progresses. It keeps a project on track by clearly defining who is responsible for what. When every team member knows exactly what their responsibility is, a team can avoid miscommunication, wasted time and confusion.

A RACI matrix is a project management chart that helps to avoid the “too many cooks in the kitchen” problem, where too many team members try to give an opinion, which can lead to delays and unneeded stress. The RACI matrix clearly lays out who is performing this task (R), who should weigh in on it (C), and who has the final say on it (A).

Once you have defined the roles and responsibilities of your project team, you need project management software to get them working efficiently. ProjectManager connects your team with online features that facilitate collaboration and reporting. Team members who are responsible can manage their assignments and execute work together on kanban boards. Stakeholders who need to stay informed get customizable, automated reports. Managers who are accountable can monitor performance and progress on real-time dashboards. ProjectManager is the one tool for everyone on the team. Try it for free today!

How to Use the RACI Matrix Template

Step 1: list the project tasks.

In column 1, beneath the “Project Tasks” header, you will list all of the tasks that will be completed as part of this project. In our example, we categorized the tasks into different project phases in order to keep things more organized.

If you wish, you can remove the project phases and instead just do a large list of tasks, but we’ve found the project phases to be helpful.

Step 2: List All of Your Team Members

Next, locate the light blue bar. Going from left to right, we are going to add all of your team members to this section. Include every stakeholder in your organization, even if they won’t be working directly on the project.

We find it helpful to use the job title/role in this section, but you could also use stakeholder names instead. We tend to use job titles so this document is useful for someone looking at the matrix who may not be familiar with everybody’s name.

Step 3: Assign R,A,C,I to Each Task

Locate your first task of the project (this should be whichever task you have listed highest in Column A.) Once you’ve located your first task, move across the matrix to the right. Decide who will be (R) Responsible for executing the work on this particular task. Remember, R is for the person who will actually be performing the work on this task.

Continue moving to the right, and next you will choose who will be (A) Accountable for this task. The person who you label as (A) Accountable is the person who will be responsible for ensuring that the task is done properly and in a timely manner.

Next, you will decide who will be (C) Consulted on this task. Remember, (C) means that a person will be asked for help or advice on a task, and they will work with the responsible team member to complete the task. In some cases, you will not have a C for a task and that’s OK.

Finally, for each task, you will decide who will be informed about the task’s progress. This stakeholder will be labeled as (I) Informed. If someone is labeled (I) for this task, they will be updated about the progress of the task, but they will not have direct feedback going back to the person responsible for the task.

An informed person is a one-way communication, as compared to a consulted person who has two-way communication about the task. Most tasks will have an informed person, however, there will be some cases where there is no I needed.

Step 4: Share the Document

Once your RACI chart is fully filled out, it is important to share the document with all of the team members on this project. This is an important step because a RACI matrix is most helpful when each team member understands exactly what their role is at each step of the project.

Related RACI Matrix Content

In addition to our free project management templates , our website is packed full of useful resources. Here are a few other blogs and training videos that can help you manage stakeholders better.

• What is Stakeholder Management?
• How to Deal with Difficult Stakeholders
• Using the DACI Framework for Better Group Decisions

ProjectManager Can Help You Manage Projects Better

A RACI matrix is a good way to organize and visualize a project, but by no means is it the only tool you can use. ProjectManager offers a whole suite of related project management tools that you should try out. A few of them are listed below.

Gantt Charts

ProjectManager has online Gantt charts that take your task list and turn it into a project schedule. From the Gantt chart, you can assign team members to tasks, track their progress and keep stakeholders updated.

Project Dashboards

ProjectManager is a cloud-based project management software. That means its real-time dashboard is showing you progress as it happens. This is a great way to monitor progress from a high-level view.

Project Reports

To get more detailed information, ProjectManager has easy-to-use reports that can be filtered to show just the data you want. This can be incredibly useful for managing those stakeholders you identified in your RACI diagram.

Try out these other tools to see how you and your team can be more organized and more efficient when working together! Try ProjectManager today for free with this 30-day trial.

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Success in project management is all about people. People who are motivated, inspired, and clear on their roles and responsibilities are the key to achieving any project’s goals. That’s where the RACI matrix template comes in.

What is a RACI matrix?

What does RACI stand for?

• Who is responsible for getting the work done?
• This is the individual who executes a task, also known as the ‘hands on’ individual
• They will generally report to a manager
• Who oversees the task
• This is the individual who ensures the work gets done properly.
• They are not hands-on, but rather responsible for managing the people who are executing tasks and ensuring that work is completed on time and at the required quality.
• Who needs to assist the completion of a task with additional information or support?
• This individual is not directly responsible for a task
• However, they do provide information that assists the person responsible for a task
• They are generally consulted for their expertise in a specific area
• Who needs to be kept up to date on the progress of a task or deliverable?
• This is generally an upper management stakeholder or potentially a client
• They do not have immediate input on the project but may be the project’s owner

HR pro tip The difference between being Responsible and Accountable in a RACI matrix is that Responsible refers to the person or team completing the work, while Accountable refers to the person who is ultimately accountable for the outcome and must report on and sign off on the deliverable. The same person can hold both roles, but they are distinct responsibilities.

RACI model origins

What is a RACI matrix used for?

When hr should use a raci matrix.

• There are large-scale or clear-cut deliverables, such as company-wide DEIB training involving all departments and multiple stakeholders
• A lengthy decision-making or approval process could delay the project, such as implementing a new performance management system
• Conflict about task ownership or decision-making exists, for example if the company’s code of conduct needs to be revised
• Uneven distribution of project workload is a concern, particularly when HR is working with multiple departments 
• You are operating within a highly regulated industry, such as completing training to meet compliance regulations
• The project spans multiple departments
• Team turnover is high and there is a need for quick onboarding of new members to specific roles.

HR pro tip The RACI framework is a useful tool for managing relationships and responsibilities throughout a project. For large-scale projects, a wide range of stakeholders, including government regulators, company executives, and investors, may be involved. Clearly defining and sharing their responsibilities from the start can help prevent mistakes and miscommunications that can cost time and money. Additionally, it will aid in overall stakeholder engagement efforts.

When HR should not use a RACI chart

• The team communicates really well
• All individuals stay on top of their own work
• The project is small enough that it would be a time waster going through the steps outlined in the RACI matrix template, for example, designing a career page, which may only involve two departments with fewer stakeholders required for approvals
• The project team uses an Agile framework, like Scrum.

Advantages of RACI matrix

• Clarity: It clearly defines who is responsible for what tasks and decisions, reducing confusion and misunderstandings.
• Accountability: It assigns accountability for specific tasks and decisions, making it easier to hold people accountable for their actions.
• Improved communication: It facilitates communication by clearly identifying who needs to be consulted and informed about specific tasks and decisions.
• Better decision-making: It helps ensure that the right people are involved in making decisions, leading to better outcomes.
• Increased efficiency: It can help streamline processes by identifying and eliminating unnecessary steps or duplicated efforts.
• Better coordination: It helps coordinate the work of different teams and individuals, reducing the risk of delays or missed deadlines.

Disadvantages of RACI matrix

• Time-consuming: Creating a RACI chart can be a time-consuming process, especially for larger or more complex projects or organizations.
• Inflexible: Once a RACI matrix is created, it can be difficult to make changes, especially if roles and responsibilities have already been established.
• Overly restrictive: In some cases, the RACI model can be overly restrictive, preventing team members from taking on additional responsibilities or making decisions outside of their assigned roles.
• Lack of buy-in: If team members are not involved in the creation of a RACI chart, they may be less likely to buy into the roles and responsibilities assigned to them.
• Limited scope: A RACI matrix may only focus on specific aspects of a project or organization and not account for the entire scope of the project.
• Complexity: For large and complex projects, it might be difficult to map all the dependencies and potential risks, leading to oversimplification of the chart

A RACI chart example

Free RACI templates

Raci template excel.

RACI template Google Sheets

How to create a raci matrix: 4 steps to build and implement, step 1: list project tasks and deliverables.

• Organize tasks by project phase to make the RACI matrix easy to read and scan.
• If you prefer, you can also just create a large list of tasks without categorizing them into phases.

Step 2: List team members and project roles

• Include any team members who won’t be working directly on the project, but who may need to consult, manage or ultimately make key decisions.
• Row 1 serves as the column headers for the RACI matrix.
• To make the chart easy to understand for others, it is recommended to use job titles or roles instead of names if you are not familiar with everyone’s name, particularly if it is a large project.

HR pro tip When filling in row 1, start with column B and keep moving to the right. The larger the project, the more columns you will fill.

Step 3: Assign RACI responsibilities to each task

• There should only be one responsible and one accountable person per task
• The goal of the RACI matrix is to avoid confusion, not add to it, so keep things clear and simple
• Encourage communication and ensuring that all stakeholders are informed, at all times, of what is happening in the project

HR pro tip Responsible and accountable roles are required for every task, but not all tasks require outside input or the need to inform others. The consulted and informed roles may not be necessary for some tasks that are less complex.

Step 4: Share the document

Do’s and don’ts when using a raci matrix, as an hr professional, do:.

• Assign only a single responsibility level for each deliverable or activity group.
• Map out deliverables and activity groups before assigning individual responsibilities.
• Focus on specific project tasks, milestones, and decisions rather than generic or administrative tasks such as team meetings or status reports.
• Standardize the approach across departments and locations so everyone is on the same page.
• To avoid confusion regarding details and deadlines, ensure that the tasks listed in your RACI chart are aligned with your project plan.
• Continually update and revise the RACI matrix to reflect what is happening in the project.
• Be afraid of white space – there will be some blocks that do not have an I or C.
• Be afraid to give responsibilities to less senior staff – senior-level staff members should hold the accountable role and oversee projects. When they are in the responsible role, they could end up being a bottleneck

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Projects often involve a multitude of stakeholders , each with their own set of responsibilities and expectations. Without a clear understanding of these roles, project failure becomes a real possibility. This is where a RACI chart can prove to be invaluable. 

A RACI matrix provides a visual representation of the roles and responsibilities of stakeholders within a project. By utilizing a RACI matrix template, project managers can clearly define who is responsible, accountable, consulted, and informed for each task or deliverable. 

In this article, we’ll dive into what a RACI Matrix is and how you can use it for your project.

What is a RACI Matrix?

The RACI Matrix, also called a Responsibility Assignment Matrix, visually represents the roles and responsibilities of stakeholders involved in a project. Using a RACI matrix template, project managers can easily assign tasks and clarify each individual or group's role in the project. 

The RACI Matrix definition is Responsible, Accountable, Consulted, and Informed. These four categories help define each stakeholder's level of involvement and responsibility, ensuring clear communication and effective collaboration throughout the project lifecycle .

Benefits of using a RACI Matrix

Role clarity.

A RACI matrix provides a systematic approach to dividing roles and responsibilities within a team. This matrix ensures that team members are aware of their roles and the expectations placed upon them, reducing confusion and promoting efficiency. This way, teams can improve communication and collaboration and ensure that all necessary tasks are assigned and completed.

Encourages Communication

Another benefit to having a RACI matrix is that it helps eliminate confusion and duplication of efforts by providing a clear understanding of who is responsible, who needs to be consulted, who should be informed, and who should be accountable for each task or decision. 

By using a RACI Matrix and a reliable project management tool like Workamajig , communication can flow smoothly, and everyone involved remains aligned and informed throughout the project or organizational processes.

Ensures Accountability

A RACI matrix helps ensure that every task and responsibility necessary for the project's success is assigned to someone who will take ownership and complete it. Using a RACI matrix template, project managers can effectively delegate tasks and ensure that all necessary work is done. This ultimately leads to improved efficiency and productivity within the project team.

How to Create a RACI Matrix

Understand the project.

Before creating a RACI matrix, it is crucial to have a comprehensive understanding of the project and its requirements. This includes knowing the project scope and project deliverables and identifying the parties involved in the project. By clearly understanding the tasks that need to be completed, you can effectively assign roles and responsibilities in the RACI matrix. 

Additionally, it is important to understand the dynamics and expectations of the project stakeholders. This knowledge will help ensure that the RACI matrix accurately reflects the responsibilities and accountabilities of each party.

Create a RACI Table

Start by opening a spreadsheet program such as Microsoft Excel or Google Sheets . Then, create a table with the project tasks listed in the leftmost column and the stakeholders listed in the top row. Each cell in the table would represent the intersection of a task and a stakeholder. In these cells, assign the appropriate RACI roles.

You may also opt to download a RACI Table template available below.

Define Tasks, Stakeholders, and Assignments

Define the tasks that need to be done for the project and the involved project stakeholders . Once all the tasks and stakeholders have been identified, fill in the cells of the RACI matrix based on the roles that each stakeholder plays for each task. 

As mentioned earlier, the RACI matrix uses four key designations: Responsible, Accountable, Consulted, and Informed. It is essential to ensure that each task has at least one party responsible for it. This ensures accountability and clarity in the project, allowing for efficient and effective completion of tasks. 

Review and Adjust

Once you have completed your RACI matrix, route it through all the stakeholders involved in the project. This ensures that everyone is on the same page and aligned with their roles and responsibilities. By sharing the RACI matrix with the stakeholders, you enable them to review and provide any necessary feedback or clarifications. It also allows them to understand their level of involvement and accountability in the project. 

It is also advisable to seek signoffs from the stakeholders, if possible, to avoid any potential confusion or misunderstandings throughout the project and facilitate smooth execution.

Keep Visible

To ensure effective project execution, make the RACI chart readily available for the team. By doing this, they can refer to it whenever needed, ensuring everyone stays aligned and aware of their respective roles throughout the project.

Understanding the RACI Matrix Template

The RACI Matrix is composed of three parts:

Stakeholders

• Roles (RACI)

The first column of the RACI chart is dedicated to listing the project tasks. The level of detail included in this column would vary depending on the specific project and the needs of the team. 

It is important to strike a balance between providing enough detail to accurately represent the tasks and not overwhelming the chart with excessive information. The level of detail in this column should make sense and provide a clear understanding of the work that needs to be accomplished.

Stakeholders can be individuals or groups, both internal and external to the organization. Internal stakeholders might include your team, your team heads, and management. External stakeholders can include clients, consultants, and other entities who might be involved in approvals, permissions, and regulations for the project.

In the RACI Matrix, stakeholders are listed at the top row.

Roles in the RACI Matrix can either be Responsible, Accountable, Consulted, or Informed.

In the RACI Matrix template, each cell is filled with the appropriate letter (R, A, C, or I) to indicate each stakeholder's relationship to each task. This visual representation makes it easy to understand who is responsible for completing each task, who is accountable for its success, who needs to be consulted for their expertise, and who needs to be informed of the progress.

Free download of a simple RACI Matrix template for 2024

RACI Matrix Example: Participating in a Convention

Use for Free or Open in Google Sheets

Wrapping Up

A RACI matrix, short for Responsible, Accountable, Consulted, and Informed, is a valuable tool for managing communication and collaboration among stakeholders. The matrix helps to establish clear accountability, clarify roles and responsibilities, and promote effective communication and aligned expectations. 

By utilizing a RACI Matrix template, organizations can streamline the process of assigning roles and responsibilities, saving time and effort.

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RACI Chart Template Excel

In project management, as the domain is spread over so many tasks keeping track of roles and responsibilities becomes a challenge for the project team.

Here comes the role of the RACI Chart Template Excel . It is a responsibility assignment matrix used by the project for the assignment of roles and responsibilities for the completion and handling of each task on a project.

It stands for Responsible, Accountable, Consulted, and Informed. Each letter demonstrates the level of responsibility for certain tasks on a project to eliminate confusion, crankiness, and demotivation in the project team.

RACI chart template

The basic purpose of this excel chart template is to make a matrix in which we allocate responsibilities among the employees.

In other words, we refer to this documentation template assigning or defining roles and responsibilities, task duties, milestone completion, and decision-making authorities among employees who are working on a specific project.

Furthermore, we declare authorities and roles power that are involved in the completion of the project and their limits or levels.

By applying these management tactics, we can easily monitor, control, and evaluate who is doing what and to what extent he/she is responsible for any act.

4 levels of RACI chart template (roles & responsibilities)

As explained earlier, RACI defines the 4 levels of responsibilities for the project team as follows;

Responsible (R)

Accountable (a).

This individual or group has the ultimate authority and is answerable for the task or decision. They’re the ones who must ensure that the work is completed correctly and on time. Remember, with great power comes great responsibility.

Consulted (C)

Informed (i), what you can achieve from raci chart excel template.

Here are several advantages of the RACI Chart in terms of better human productivity, utilization, and management. It perfectly maps the project roles and responsibilities over a task to avoid the repetition of work.

• It gives the motivation to project team members to come to the front and take responsibility.
• It gives transparency to the process of responsibility assignment and motivates team members to act responsibly.
• RACI Chart template in Excel format is very helpful in decision-making by eliminating the conflict about task ownership.
• It allows the project manager to evenly distribute the project workload and reduce the turnover of the project.

How to create a RACI chart template

A RACI chart can be easily created using an Excel spreadsheet tool. The following steps can be followed for creating an effective RACI Chart:

• Create a table and enlist all the project activities , milestones, and deliverables in the first column.
• Similarly, write down the names of all project team members with roles across the first row of the RACI Chart.
• Finally, assign a responsibility value for each activity against project roles by writing R (for Responsible), A (for Accountable), C (for Consulted), and I (for Informed).

In conclusion, the RACI matrix Excel template clearly defines the responsibility levels for each task of the project.

It transparent the process of responsibility assignment and gives the ownership of tasks, milestones, and deliverables to the project team.

On the other hand, it’s the easiest approach to the management of human resources in a complex project using a pretty familiar spreadsheet-based tool.

When to use a RACI matrix template

This chart template helps in that way when we need more than one person that is working on the same project or where tasks are dependent on each other. At that point, we need this matrix template that helps us to identify who is responsible and the roles of a working team.

When a RACI Matrix of Roles and Responsibilities:

• In the process of decision making
• To reduce the misunderstanding of task responsibility and project.
• When to distribute project workload among the staff.
• When we need a new team member on a project that is already in progress.

Optimize your workflow & assign project roles efficiently with RACI matrix template

RACI template, a power management tool that is used to manage project responsibilities. By clearly defining roles and responsibilities, teams can work more efficiently and avoid confusion. Moreover,  this template helps to streamline workflows and ensure that everyone is on the same page.

With RACI templates, project managers can assign tasks and roles with ease, saving time and reducing the risk of errors. Overall, RACI templates are a valuable resource for any team looking to improve their project management processes.

Lawri We have a set of project plan templates in which RACI is included. link is ( https://ucube.biz/management/pmp )

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Responsibility Assignment Matrix Excel Template

Excel project management tool for team roles & tasks. Responsibility Assignment Matrix includes both RACI Chart and Work Breakdown Structure. All printable.

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TEMPLATE DESCRIPTION

No matter what the project details are, a clear understanding of tasks and responsibilities is step one in good project management. Depending on the project details, there might be tens of people included along with several roles and tasks. Two exceptional tools to make the lives of project managers easier are Responsibility Assignment Matrix Excel template and Work Breakdown Structure .

Our Responsibility Assignment Matrix is a the strategic matrice for job allocation and role-based duties. Efficiently allocate duties, streamline department coordination , and enhance team productivity .

Directly accessible in Excel, our RAM Template includes both WBS Chart and RACI Chart -stands for Responsible, Accountable, Consulted, Informed – in one single file.

Moreover, this Excel template shows precise information about the role of each person in each specific task. As it is important to have a visual understanding of the bigger picture, the Assignment Responsibility Matrix is connected with the Work Breakdown Structure diagram.

With this RASIC or RASCI matrix, streamline troop assignments, prioritize communication, and improve engagement for maximum efficiency. Also, you can use this template as a Visio alternative for Mac computers, and make duty assignment for your teams and staff profile.

Responsibility Assignment Matrix Features

Constructed by three parts, our Responsibility Assignment Matrix is a simple yet comprehensive project management tool. Namely, the sections of the RACI Chart are; 1) Settings, 2) Responsibility Assignment Matrix (RAM) , and 3) Work Breakdown Structure (WBS) .

1. Settings

This section is where you will easily define the people, positions, and assignment categories. As a result, the information here will be used throughout the rest of the Excel template. The settings charts are quite straight-forward:

Firstly, just input team details or employee names manually. Secondly, continue with including their positions and the shortcut you’d like to see in the Responsibility Assignment Matrix Chart. Should you need more lines, you can simply use the ‘+’ button located on the left corner of the settings sheet to increase the number to a maximum of a hundred.

After that, you can move forwards with the ‘Assignment Categories’ settings to define your desired category labels and their representative symbols. Meanwhile, you can rename each label that is present there and fill the categories up to 10 different task categories.

2. Responsibility Assignment Matrix (RAM)

The RAM matrix is where you define all the tasks of your project. Here you will input the task descriptions by writing them down and allocate tasks to certain team members by using the dropdown options.

In brief, all the team members will automatically appear in the chart, and the only thing you will be doing is to select the assignment category for each member – if any. For your ease of use, the assignment category legend will be located on the top of the sheet.

Should there be a need, you can insert or delete rows into the table. If you would like to copy-paste any data, please always paste special as values. Although it is optional, inputting IDs is important to create the Work Breakdown Structure (WBS).

Only the tasks that have ID will be visible in the WBS section . Therefore if you skip IDs, you won’t see any output in the Work Breakdown (WBS) section. For any issues with the IDs, such as duplication or typo, you will see a highlight on the relevant cells.

3. Work Breakdown Structure (WBS)

Providing a visual snapshot of the tasks, Work Breakdown Structure is the final section of this responsibility assignment matrix template. It is a hierarchic tree form, created based on the IDs and task descriptions on the RAM sheet plus the people and titles set in the Settings sheet.

You may define what should and should not display in this chart by using the ‘Chart contents’ drop-down options.

Furthermore, you may make use of the filtering options to customize the WBS chart. The available filters are ‘Role assigned’ and ‘Person’ . The role assigned will indicate which assignment categories to be included in the chart whereas the person will customize the chart by highlighting tasks that belong to this person.

For printout purposes, the user can also change project details here and add a project name, date and/or a responsible supervisor. Moreover, the print area is dynamic, so you will not have to manually update it. Please also note that the maximum visible number of people or roles per task is five.

What is Responsibility Assigment Matrix?

A Responsibility Assignment Matrix (RAM) is a project management tool that helps set clear roles and duties for each team member in relation to certain project tasks or deliverables. The matrix lists every task, milestone , and important choice that needs to be made in order to finish a project and tells each team member what their role and responsibility is.

This helps everyone on the team understand what is expected of them, take responsibility, and talk to each other better.

What is included in a Responsibility Assignment Matrix?

The following parts make up a typical RAM:

• Tasks or Deliverables: This is a list of all the things that need to be done as part of the project. It could be tasks, activities, outcomes, or deliverables.
• Roles: A list of all the jobs or roles on the project team, such as Project Manager, Developer, and Designer.

Assignments are the points where roles meet in the matrix and are given specific duties for each task or deliverable. Usually, a coding system like RACI (Responsible, Accountable, Consulted, and Informed) or other custom names are used for this.

What is the difference between RAM and RACI?

People often use the words RAM and RACI to mean the same thing, but they’re not quite the same. This is different:

RAM stands for Responsibility Assignment Matrix. This is the general term for any matrix that divides up project tasks into roles and duties. It doesn’t have to be in a certain format, and different coding systems can be used to show who is responsible for what. On the other hand, RACI is a certain kind of RAM that uses four key names to make roles clear.

Responsibility Assignment Matrix – RACI Chart Features Summary:

• Project management tool in Excel
• Create, assign and manage tasks & responsibilities for an effective teamwork
• Dynamic print area
• Informational notes included
• No installation needed, ready-to-use
• Works both on Mac and Windows
• Compatible with Excel 2010 and later versions
• Does not include any VBA code or macros

Responsibility Assignment Matrix – RACI Chart is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.

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Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.

USER REVIEWS & COMMENTS

13 reviews for responsibility assignment matrix excel template.

Julia – May 16, 2023

Can I use this template on my mac?

Someka – May 16, 2023

Our Excel Templates are designed specifically for Windows. However, most of them are also compatible with Mac – but first, please check the product description for more details. To use these templates, you’ll need Microsoft Excel for Mac, as Apple’s Numbers isn’t supported. In contrast, our Google Sheets Templates will work on any operating system – all you need is an Internet connection and a Google account.

Simo – April 26, 2023

I adored the pastel shades. Additionally, the summaries and graphs were incredibly beneficial.

Pradeep K – January 9, 2023

I truly wish this template contained less Smokea branding!

Someka – January 9, 2023

Don’t fret! You have the capability to remove the Someka logos and include your own branding to this template. For more information on how to do this, check the provided link.

Anil Manzi – December 7, 2022

Is there a way to use this template at a online version?

Someka – December 7, 2022

We’ve also created a Work Breakdown Structure Google Sheets Template for you. Please take a look at it.

Enrico Earl – October 22, 2022

This template is amazing! Everyone at my company now knows their job duties and responsibilities.

Taiwo Cantal – June 18, 2022

How I can delete the yellow notes?

Someka – June 18, 2022

To begin, as stated here, unlock the sheets and right-click on the yellow notes to cut and remove them. Make sure you are familiar with the template’s instructions and remove any extra notes.

JD – January 24, 2022

Great but is it gonna work on mobile app ms office 365?

Someka – January 24, 2022

Hi JD, Yes, all templates that do not include VBA (Macros) will work on your tablet, smartphone or iPad.

Ellison J – January 22, 2022

Why do I have to define those names in settings?/?

Someka – January 23, 2022

Hi Ellison, The template is constructed this way so all the information you write in settings will be useful for both RAM and WBS section. You can easily select the data from the dropdowns!

Quidel Eaton – January 22, 2022

We can track what we need to work, how to do easily. They are ok.But, we need more lines for name and position on the settings section. It is not enough for us. How can I add more lines?

Someka – January 22, 2022

Adding more lines is possible, after unlocking the premium version of the product with the password we sent. Under the setting sheet, you will see plus (+) sign on the left side of the table. When you click on the sign, extra rows will be added automatically. Please see the image below.

For more detailed guidance, you can email us at [email protected]

Rolland – January 19, 2022

Finally, I found way to control who does what. Your product is very useful and clear

Josh – January 18, 2022

Simple and easy tool

Judie L – January 17, 2022

Thank you. Its useful and great!! Your excel explains our roles well and prevent task confusion. We can track all of them.

Gaia Nabo – January 14, 2022

this not very useful I don’t want to use any ID

Someka – January 14, 2022

Hi Gaia, to answer your question: Well, it is not a must. You can just ignore the ID and use only RAM. But if you want to see your tasks in a form of work breakdown structure this is where we need the ID. Should you need further explanation or have any questions please reach out at [email protected]

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Only verified users who have downloaded and used the template may leave a review.

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RACI Chart | Excel Template FREE Download

• Contents of the RACI Template
• Download the RACI Template

6 tips for creating your RACI

How to share and integrate your raci into your business or project, how to include a raci in your project management software.

• Other Project templates to download

RACI is a simple widely recognized tool for defining roles and responsibilities. Each task or activity is listed and those who are either Responsible, Accountable, Consulted or Informed are identified for each task. stakeholdermap.com

The contents of the RACI Template

Raci categories / key.

Start with Clear Objectives : Define what you aim to achieve with your project. Clear objectives ensure that tasks are relevant and aligned with your goals.

Involve the Team : Engage with everyone who will be part of the RACI chart. This inclusion fosters a sense of ownership and acceptance of the defined roles and responsibilities.

Define Tasks Clearly : Ambiguity is the enemy of productivity. Ensure each task is clearly defined so that everyone knows what is expected.

Limit the Number of "R"s : While it might be tempting to assign multiple people as responsible to spread the workload, this can lead to confusion. Ideally, have one person responsible for each task to ensure accountability.

Use "A" Sparingly : Having too many people accountable can dilute responsibility. Ensure there is only one accountable person per task to maintain clarity in decision-making.

Regular Reviews : Circumstances change, and so will your project’s needs. Regularly review the RACI chart with your team to make adjustments as necessary.

Insufficient Communication : A common oversight is failing to ensure that all stakeholders are aware of the matrix, understand their roles and responsibilities, and know how to use the matrix in their day-to-day work. Regularly referring to the RACI matrix in meetings, ensuring it's accessible, and training team members on its use can mitigate this issue.

1. Use a Centralized Digital Platform

• Description : Use a centralized digital platform like an intranet, a project management tool (e.g., Asana, Trello, Jira), or a shared cloud storage service (e.g., Google Drive, SharePoint, Dropbox) where the RACI matrix can be stored and easily accessed by all team members.
• Benefits : Real-time updates, accessibility from anywhere, and version control to ensure everyone is looking at the latest version.

2. Integrate the RACI into your Project Management Software

• Description : Many project management tools allow for the creation of custom fields or the integration of documents directly into the project workflow. Embedding the RACI matrix within these tools can link responsibilities directly to tasks.
• Benefits : Direct association of roles with tasks, reminders, and notifications based on updates, enhancing visibility and accountability.

3. Include the RACI in your onboarding and training

• Description : Include the RACI matrix in the onboarding documentation for new team members or stakeholders to acquaint them with project roles and expectations from the start.
• Benefits : Sets clear expectations for new members, ensuring they understand their responsibilities and those of their colleagues.

4. Regular Updates and Communication

• Description : Schedule regular updates to the RACI matrix and communicate these updates through email newsletters, team meetings, or dedicated communication channels like Slack or Microsoft Teams.
• Benefits : Keeps everyone informed of any changes, ensuring that the matrix remains relevant and accurate over the course of the project.

5. Feedback Loop

• Description : Establish a feedback loop where team members can suggest updates or express concerns about the RACI matrix. This can be facilitated through surveys, suggestion boxes, or regular review meetings.
• Benefits : Encourages engagement with the matrix, allows for continuous improvement, and ensures it meets the team's needs.

6. Visual Displays

• Description : In addition to digital access, consider displaying the RACI matrix in common areas (for physical offices) or as a permanent fixture in virtual meeting rooms.
• Benefits : Keeps roles and responsibilities top of mind, reinforcing the structure in day-to-day activities.

By utilizing these channels and methods, you can ensure that the RACI matrix becomes an integral part of your project management process, accessible and understandable to all stakeholders involved.

Integrating the RACI matrix into project management software can streamline workflows, clarify responsibilities, and enhance overall project communication. Here are several practical examples of how you can achieve this integration across different types of project management tools:

• Custom Fields : Use Asana's custom fields feature to add a RACI category to each task. You can create fields for Responsible, Accountable, Consulted, and Informed, and assign them to team members. This way, whenever a task is selected, the RACI roles are visible to all.
• Project Templates : Create project templates that include pre-defined tasks with RACI roles already assigned. This is particularly useful for repetitive projects or processes.
• Labels and Cards : Utilize Trello's labels for RACI categories and assign them to cards (tasks). Each card can have members assigned as Responsible or Accountable, while Consulted and Informed roles can be indicated through labels.
• Board Descriptions : Use the board description feature to outline the RACI matrix for the entire project or process, providing a reference point for all team members.
• Custom Issue Types and Fields : In Jira, you can create custom issue types and fields to reflect the RACI components. Assign custom fields to issues so that each task clearly displays who is Responsible, Accountable, Consulted, and Informed.
• Dashboards and Reports : Use Jira’s dashboard and reporting features to create overviews that highlight tasks by RACI roles, helping managers and team members quickly see where attention or action is needed.

4. Microsoft Project

• Resource Sheet : Use the Resource Sheet in Microsoft Project to define all project stakeholders and their RACI roles. This can be used in conjunction with task assignments to clearly indicate who is responsible for what.
• Custom Columns : Add custom columns to the task table for RACI roles, allowing you to assign and display these roles directly within the project plan.

5. Slack Integration

• Bots and Integrations : For tools that integrate with Slack, use bots or integrations to notify team members of their RACI roles in specific tasks. For example, when a task is assigned or updated, a notification can be sent to the Responsible or Accountable person, as well as those who are Consulted or Informed.

6. Monday.com

• Status Columns : Use Monday.com’s status columns to represent RACI categories for each task. Customize the column values to match the RACI terminology and assign them accordingly.
• Automations : Set up automations that trigger notifications or updates based on changes to RACI roles within tasks, ensuring that all relevant stakeholders are kept in the loop.

7. Google Sheets or Excel Online

• Shared Spreadsheet : If your team uses a simpler tool like Google Sheets or Excel Online for project management, you can create a RACI matrix directly within a shared spreadsheet. Use formulas and conditional formatting to automate and visually enhance the matrix, and integrate it with task lists for a complete overview.

RACI Chart Template

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Free RACI Chart Templates in Excel, Google Sheets, & ClickUp

Praburam Srinivasan

Growth Marketing Manager

August 9, 2024

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Too many cooks spoil the soup. 

This old saying rings true in project management . A project takes longer to complete if cross-functional team members have unclear roles and responsibilities. In some cases, it may be unsuccessful or take longer to accomplish.

A RACI template prevents the “too many cooks” problem. It clearly outlines who performs task X, who weighs in on it, and the person who makes the end decision on the job. As a result, project team members know their roles to avoid confusion and wasting time. 

In this article, we’ll share 11 of our favorite RACI templates and how to use them to organize your projects! But first, let’s understand the meaning of a RACI matrix . 

1. ClickUp RACI Matrix Template

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What is a RACI Chart template? 

A RACI chart (or RACI matrix) is a chart that lays out team members’ roles concerning project tasks. It uses the letters R, A, C, and I to identify roles and lines of accountability. RACI stands for: 

• Responsible (R): It shows a person responsible for accomplishing a task and is hands-on when doing the job
• Accountable (A): It represents a supervisor who oversees the task. This person in a RACI matrix is not hands-on with the task but manages and ensures the work is completed properly
• Consulted (C): This outlines the person or group providing information about a particular deliverable. They are consulted for their expertise on a specific task to help the Responsible individual complete a job successfully
• Informed (I): It represents a person or a group that must be updated on the task progress and decisions being made in a project

A RACI chart identifies and defines who’s responsible for what to prevent confusion, miscommunication, and time wastage in a project. Team members can use it as a guiding compass to complete the project properly and on time. 

11 Free RACI Chart Templates

While a RACI chart is helpful for every project, RACI templates are built differently. 

Fortunately, we’ve sorted through dozens of templates and compiled the top 11 that work best for project managers. The templates below are free and equipped with the must-have features to support your RACI chart needs, no matter your industry. 

Ready? Let’s go!

A RACI chart should clearly define roles and responsibilities in a project; this template gets that. It’s a RACI Matrix chart that identifies and describes team members’ roles in a project. This ensures you distinctly outline who completes, reviews, or gets consulted concerning a particular task. 

ClickUp’s RACI Matrix Template is easily customizable to suit your unique needs. It’s simple to update content and add rows and columns to your liking. Even better, the drag-and-drop functionality in some sections makes the template beginner-friendly and super easy to customize. 

Edit the template in real-time so different groups and all team members access updates as they occur. This saves time exporting the RACI chart and sharing it with individual departments or group members. 

What’s more, you can color-code tasks to differentiate them from others. For example, you can color-code at-risk tasks or call attention to those with tight deadlines. All changes to the template will be saved to the cloud, ensuring you resume customization at your convenience. 

This free RACI matrix template is undoubtedly at the next level because of its unique features. In addition to the RACI chart, the template has areas to set expectations, include additional notes, and outline tools necessary to complete tasks. 

This template ensures you leave no detail behind to ensure roles and responsibilities are clear in your project. 

Streamline your project planning with ClickUp’s RACI Planning Template . This Doc template is a game-changer, offering a clear chart to define team roles and responsibilities in relation to project tasks. Embrace the RACI (Responsible, Accountable, Consulted, and Informed) framework to get everyone on the same page, ensuring accountability and alignment with organizational goals.

ClickUp’s RACI Planning Template enables you to:

• Assign clear responsibilities to each team member
• Identify potential risks and areas for improvement
• Ensure accountability across all project areas

Get organized and plan more effectively as a team. Start using the template today and take command of your project management.

This RACI matrix excel template is super easy to customize. It’s simple to color-code your chart because the process is automated, making the template beginner-friendly. Assigning the R, A, C, and I acronyms is straightforward; just a matter of choosing from a drop-down box. 

Excel is one of the best platforms for creating a RACI diagram. The reason? It has plenty of editing options and allows the creation of specific rules for every part of the chart. As a result, you can use this template for other variants of the RACI model, such as DRASCI (Driver, Responsible, Accountable, Support, Consulted, Informed) and RASI (Responsible, Accountable, Support, Informed).

Make sure you have Microsoft Excel on your system before downloading this template.

With this RACI chart template, you can quickly outline a task and the person or department assigned to it. Then, you list each task on the chart and identify the individual responsible, accountable, consulted, or informed for each job. 

Even better, the template is fully customizable with Microsoft Excel to suit your requirements. So no matter your industry or the project’s nature, it helps you to distinctly define roles and responsibilities to ensure team members understand their part in completing tasks successfully. 

This free template is available in two formats: PDF and Excel sheet. Choose what suits you best and start to create a well-organized RACI chart tailored to your business’s needs. 

This template allows you to list tasks in order of execution so that more urgent jobs get done first, followed by less urgent ones. This can help prevent missing deadlines. 

As the name suggests, this template is in the form of a Google Sheet. Using Google saves content in the cloud to allow editing of the template in real-time and for multiple people to access the RACI chart. In addition, live editing ensures those involved access updates instantly as they occur to avoid delays in a project. 

Because it exists on cloud technology, using this template to create a RACI matrix simplifies sharing the chart between team members. Share it through a link and easily control access by leveraging the Google sheet’s features. 

Unlike Excel templates that can go missing easily, this template is available in the cloud: you access it from anywhere and at any time through an internet-enabled mobile or desktop device. 

Powered by Google’s cloud technology, this template allows multiple people to access and adjust it as necessary. This allows team members to collaborate in real time. The template is free to access and is easy to share after customizing it to suit your project’s needs. 

Easily list tasks and the corresponding individuals responsible for each job so everyone is on the same page. Additionally, all updates are synced in the cloud to eliminate the worry of a customized template getting lost—think of accidentally deleting documents, Excel spreadsheets, or pdf files. 

A RACI template should clearly show tasks and define who’s responsible for what. Well, this template delivers that and goes beyond the basic elements of a RACI chart. For example, in addition to the features of a typical RACI matrix, team members can show whether or not they are ready to start a task. 

It has a section to record job progress to provide more insights into how quickly and efficiently a team or an individual is doing the assigned task. It also provides more clarity into job status by showing tasks that are:

• In progress
• Not started
• Needs review

This streamlines project management by helping you ensure peak productivity and tasks are completed on time. It also has sections to add notes to each assigned task, allowing project managers to comment on job performance. 

Since the template exists on the cloud, team members can easily access the RACI chart and collaborate on the project seamlessly. Live editing ensures everyone involved accesses project updates in real-time to start assigned jobs as fast as possible.

This RACI template stays true to its name. It’s a role and responsibilities matrix with a straightforward format that requires minimum editing. It clearly shows where to list tasks and the roles you’ve assigned specific individuals. This helps to quickly customize the template to your needs and start a project as fast as possible. 

The template allows you to list tasks in the execution sequence so that teams prioritize urgent jobs. The result? You ensure you complete milestones within a predetermined deadline. 

If your project is large with many deliverables, this RACI chart template suits you best. It allows you to list tens of tasks and assign them to specific teams or departments participating in a project. You can easily comment on each job to provide feedback or additional information. 

Are you looking for a sales RACI chart template? Look no further because this template has everything you need when creating a RACI matrix for sales projects. You easily define activities and roles you’ve assigned specific individuals. The template shows you exactly who to assign a specific sales role, making it easy to create a RACI matrix that works for you. 

If you want to create a RACI template for sales projects, this one will point you in the right direction. Use it to create a matrix that clearly outlines who’s responsible, accountable, informed, and consulted in a project. 

This is a simple RACI chart template best suits a family looking to organize roles and accountability. It allows you to list tasks against those who should carry them out while outlining who is accountable, responsible, consulted, and informed on a particular job. 

If you want a RACI template to use at home, this one will suit you best. It has all the basic elements you need to ensure tasks are organized, assigned, and accomplished properly. 

How to Use a RACI Chart Template

Here’s how to use a RACI chart template in four simple, basic steps: 

Step 1: Identify and list all project tasks

Depending on the template you use, list all jobs in the project under the “tasks” or “activity’ column. Some templates allow you to record tasks in a row. The list can be a sequence from high to low priority tasks to ensure more important ones are accomplished first. 

Alternatively, you can categorize the tasks into phases to keep things organized. How you list them depends on the format that suits you best.

Step 2: List all individuals participating in the project

Next, add all team members to the RACI template, even if they work indirectly on the project. You can list them by their names or their job titles. We recommend the second option for the RACI chart to remain useful for people unfamiliar with everybody’s name in the project plan. This helps to streamline communication as a team.

Step 3: Assign the R, A, C, and I acronyms to each task

Every task you list on the template must have at least one of these letters (R, A, C, or I). R stands for a person who’ll be hands-on in the project tasks. In short, an individual labeled R is the task doer.

Next, a person accountable for the task should be labeled A. This person oversees the task and ensures the individual labeled R completes the project properly and on time. 

After that, the individual consulted for their expertise to help R complete a task should be labeled C. This person offers advice or additional information about a task. Not all tasks in your RACI chart will have a C. 

Lastly, anyone that must be updated about the task progress is labeled I, which represents a person team members or leaders report to. This can be a CEO, a sponsor, or high officials in an organization. 

Step 4: Share the RACI chart

After fully customizing and filling the template, share the final document with team members in the project. A RACI matrix is most useful if everyone involved in a project clearly understands their roles. Depending on your template, you can share the final chart as a link, PDF, word doc, HTML, or Excel spreadsheet.  

More Project Management Template Resources:

• Project Management Templates
• CRM Templates
• Product Management Templates
• Gantt Chart Project Management Templates
• Kanban Board Templates
• Milestone Templates
• Matrix Templates
• Spreadsheet Templates

Save Time and Set Project Responsibilities With RACI Templates

Using a template to create a RACI chart is highly valuable and saves you time from reinventing the wheel for every project request. Instead of starting from scratch, you’ll already be prepared with the structure ready to customize.

The ClickUp RACI template is flexible for any team size and project requirement. It comes with all the basic elements necessary to create a customized matrix to improve your team’s productivity at every stage of the project. If you’re collaborating between departments and stakeholders, the ClickUp template is a must-have in your project toolbox . And the best part? ClickUp is free forever!

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Responsibility Assignment Matrix Template

Download this Responsibility Assignment Matrix Template Design in Excel, Google Sheets Format. Easily Editable, Printable, Downloadable.

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Free Editable RACI Matrix Templates

Edit free practical examples of the raci matrix with the best professional templates to customize online with simple clicks..

Generate a project management RACI matrix template with editable templates. Achieve efficient management in any business environment.

Create a RACI Responsibility Assignment Matrix template for your company

• What does a RACI Matrix mean? Its acronym stands for "Responsible," "Accountable," "Consulted," and "Informed." It is a fundamental tool for assigning roles and responsibilities in projects.
• Which is the definition of RACI matrix? It facilitates smooth execution and successful outcomes by clarifying who is responsible, who needs to be consulted, and who should be informed about each task or activity within a project.

Today, we publish a huge collection of editable online templates that will revolutionize your decision-making power when creating a responsibility assignment diagram. You can edit our pre-designs with examples and integral statistics from your phone, tablet, or computer. Easily assign responsibilities, improve communication, reduce misunderstandings, and strengthen your team's collaboration with this visual tool.

You will obtain, in seconds, a professional result with editable pre-designs in which you can include a text or a photo as easily as when you write in a Word document or a text message without using Photoshop or Excel.

Here's a tip! Integrate your RACI project management template with a Gantt chart . It will give you an even more complete view of responsibilities over time, allowing for more accurate planning and efficient execution. According to recent studies, 65% of projects that use the combination of RACI Matrix and Gantt chart are completed on time, compared to 45% of those that do not use these integrated tools.

Also discover the best editable organizational charts , as well as templates for work breakdown .

How to edit a free RACI chart template online

See how easy it is to create a RACI diagram template!

• Click on one of the charts in this article or enter the editor to create one from scratch.
• Edit the RACI responsibility assignment matrix template with every detail you need.
• Save your changes online in our cloud. It's free, and you can use it to make changes to your diagram.
• Download the final result in JPG, PNG, or PDF to print in high quality or to share on social networks or email.

Download a custom RACI analysis matrix in minutes

To be successful, you have to make things very clear when writing or in a visual chart for each of your employees or colleagues to know their responsibilities at any given moment, who to ask, or who to delegate to. For this reason, the best designers have created for you the different modalities and variants of this scheme:

• RACI ITIL templates . A specific variant focused on operational efficiency and alignment with business objectives.
• RASCI Matrix templates . It is similar to RACI but with the addition of the letter 'S'. That letter represents those who must support the task, although they are not necessarily directly involved.

Clearly plan, execute, and evaluate each responsible, approver, or consultant. The efficient implementation of the responsibility assignment matrix is vital for your business or startup. These online editable templates are the perfect tool to make this task more accurate since they save time, reduce errors, improve project management, and boost productivity and quality of work .

Help your team find the people who need to provide information on a specific task. Provide input and actively participate in the planning or task execution you want to make it happen. Enable bi-directional queries by allowing your employees or students to receive information from the manager and the approver.

Enter this free and intuitive editor now and create a RACI model template like an expert!

Free RACI responsibility matrix templates

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Download RACI matrix Template In Excel

• Data Analysis , Excel Chart , Excel Planners

RACI matrix (pronounced as “ray see”) is an acronym for Responsible, Accountable, Consulted, Informed. Mostly, a RACI chart or matrix is a common project management tool for clarifying roles and responsibilities for project tasks and deliverables. It is useful for large projects where people have specific roles and responsibilities. There may be many stakeholders, and the project may cross multiple departments.

RACI Matrix

Above all our free RACI matrix template is design, simple and easy to customize. The color-coding within the matrix is automated using conditional formatting. Assign the R, A, C or I values by selecting from a drop-down box, or enter combination roles .

RACI Meaning

The RACI acronym stands for “Responsible, Accountable, Consulted, and Informed.” An example of responsibility assignment matrix, the RACI chart shows the expense at lowest level of work for the purpose of managing cost and duration. However, It is a charting system that illustrates the given task goal and require action for each person.

This assists reduces confusion on expectations, in turn, increasing project efficiency and improving deliverables. In this context, decisions are more quickly communicate, accountability is clear and workload is evenly distribute among people.

What Is a RACI Chart?

If you would like to explicitly communicate on a project, a RACI chart can help with that. A RACI chart organizes your project so that everyone knows what’s happening. With RACI, map out who is Responsible, is Accountable, must be Consulted with, and shall stay Informed.

Let’s break it down further. Here is what your project delegation looks like with the acronym RACI:

• Responsible:  Person who is completing the task
• Accountable:  Person who is making decisions and taking actions on the task(s)
• Consult: Person who will communicate with regarding the decision-making process and specific tasks
• Inform: Person who will update on decisions and actions during the project

Download this RACI matrix template in Excel Format

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Responsibility Assignment Matrix: Template, Example & Benefits

Home Blog Project Management Responsibility Assignment Matrix: Template, Example & Benefits

Your team is the most crucial resource in completing a job. They must adhere to the project's schedule and budget. Controlling the project requires everyone involved to understand their roles and duties when carrying out tasks and accomplishing project objectives. How can all the participants in a project be coordinated so that they are aware of what they are doing and do not prevent others from carrying out their tasks? An assignment of responsibility matrix can be useful.

Your project will have a productive crew thanks to an assignment matrix. You can take an online PMP course to learn the details included in RAM, Responsibility Assignment Matrix in project management, and Responsibility Assignment Matrix example, to advance your career.

What is a Responsibility Assignment Matrix in Project Management?

So, what is the responsibility assignment matrix?  A Responsibility Assignment Matrix (RAM), sometimes referred to as a RACI chart or RACI matrix, in project management identifies all relevant stakeholders and specifies roles for cross-functional teams and their level of involvement in a project. Each letter in the acronym RACI, which stands for Responsible, Accountable, Consulted, and Informed, refers to a different team member in the Responsibility Assignment Matrix in Project Management.

1. Responsible

The team member that oversees finishing the assignment is the person responsible for the RAM, Responsibility Assignment Matrix. The person in charge may be tasked with gathering all the visual and data assets required to put together the presentation if your team is working on a pitch deck (Responsible for executing the task).

2. Accountable

The responsible team member distributes the tasks to the other team members and ensures that they are finished accurately and on time. This team member oversees making sure the project is completed on schedule and that the tasks are fairly distributed among the accountable parties (Has governing & directing authority).

3. Consulted

A responsible party in Responsibility Assignment Matrix Project Management may frequently need to consult an expert, who serves as the consulted person, to finish certain responsibilities. A professional analysis of the consulted party is required when someone is tasked with gathering marketing statistics for a presentation. They also need to ensure that the data the responsible party is required to submit is accurate (Provide insights, analysis or expert judgment).

4. Informed

The informed party needs to be aware of when the major project components are finished even though they may not be directly involved in all the steps to ensure that everything is running smoothly. The informed team member must be aware of any delays or stalls in the project as they must complete their tasks (Updated with project information and outcome).

Responsibility Assignment Matrix (RAM) Goal in Project Management

The goal of the Responsibility Assignment Matrix (RAM) is to clearly define roles and responsibilities of everyone on a project team. This ensures that everyone understands their role and how it fits into the bigger picture. RAM also allows for quick identification of whom to contact when an issue arises. It might also be applied within a working group to establish authority levels, roles, and duties for tasks.

The matrix format displays each person's associated actions and each person's associated people. To avoid confusion, this makes sure that there is only one person responsible for each task. It is also important to outline the dates and reminders for each participant, so that they are aware of their deliverables/plans to fulfill the deliverables. The best Project Management Certification programs online will teach you how to make efficient decisions and effectively use RAM.

How to Create a Responsibility Assignment Matrix?

A Responsibility Assignment Matrix (RAM) is a table that shows the tasks needed to be completed as part of a project, who is responsible for each task, and when the task needs to be completed. Making a matrix to distribute responsibilities is not as challenging as getting everyone on board with their respective jobs and responsibilities.

You should therefore involve your staff in the process, receive their feedback, and eventually secure their buy-in without expending excessive time and effort on it. You will have a successful responsibility assignment if you follow these instructions to ensure that everyone is on the same page. 

• List every person involved in the project, including the team, stakeholders, and everyone in between.
•  List each project deliverable that you can think of. To make sure you do not overlook any, use a work breakdown framework.  
•  To discuss how to carry out the tasks and produce the deliverables, meet with the team members. The duty and authority of the team for each assignment must be discussed.
•  Utilizing a table with the project tasks specified in the left-hand column, create a Responsibility Assignment Matrix. Print the names of everyone involved in the project across the top.
• Assign whether a project team member is liable, accountable, consulted, or informed where the tasks meet them.  
•  Share the completed Responsibility Assignment Matrix Template Word with the project team and stakeholders. If necessary, conduct a meeting to ensure that everyone is aware of their responsibilities for the project. Print a copy, and if you are working in a common location, post it.

Developing Responsibility Assignment Matrix (RAM) Best Practices

The best practices for developing a Responsibility Assignment Matrix (RAM) will vary depending on the specific project and organization. However, some tips on how to develop a RAM matrix effectively include the following:

• Define the project scope and objectives clearly, so that all stakeholders understand the parameters of the project and what is expected to be accomplished.
• Assign clear roles and responsibilities to individuals and teams so that everyone knows who is responsible for what aspect of the project.
• Make sure that the Responsibility Assignment Matrix PMP is kept up to date as the project progresses so that everyone is aware of any changes in roles and responsibilities.
• Use the RAM matrix as a tool to help identify potential risks and issues related to the project so that they can be addressed early on.
• One stakeholder leads a task.
• The lesser number of people are accountable, the better.
• Act efficiently with meetings.
• Continuous communication.
• Stakeholder agreement on final RAM.

Responsibility Assignment Matrix Examples and Templates

• Responsibility Assignment Matrix (RACI) 
• RACI-VS (Responsible, Accountable, Consulted, Informed- “V”erification and “S”ign off)
• RASCI (Responsible, Accountable, Support, Consulted, Informed)
• RAC (Responsible, Accountable, Consulted)
• ARCI (Accountable, Responsible, Consulted, Informed)
• RATSI (Responsibility, Authority, Task, Support, Informed)
• PACSI (Perform, Accountable, Control, Suggest, Informed)
• RACIQ (Responsible, Accountable, Consulted, Informed, Quality Review)
• DACI (Driver, Approver, Contributors, Informed)
• CAIRO (Consulted, Accountable, Informed, Responsible, Omitted)

Downloadable Responsibility Assignment Matrix Template Excel

Download the Responsibility Assignment Matrix Template (xlsx) here!

This Responsibility Assignment Matrix template is available for free in both Excel and OpenDocument Spreadsheet formats. The template can be completely modified using Microsoft Excel and adjusted to meet the needs of your project. To make it simple to understand what is required of each worker on each task, the template employs conditional formatting to change the color of each cell.

Download a Printable Responsibility Assignment Matrix PDF

Download the Responsibility Assignment Matrix Template (PDF) here!

If you intend to design a Responsibility Assignment Matrix (RAM), you may require samples and templates to use as a guide, regardless of whether you are managing an event, a construction project, or a restaurant. Some of the templates are-

• Responsibility Assignment Matrix Sample
• Responsibility Assignment Matrix for Construction Project Template
• Basic Responsibility Assignment Matrix Sample
• Responsibility Assignment Matrix in PDF

Benefits of Responsibility Assignment Matrix

There are many benefits of the Responsibility Assignment Matrix. One benefit is that it helps to ensure that everyone on a project team understands their roles and responsibilities. This can help to prevent misunderstandings and conflict between team members. Another benefit of using RAM is that it can help to improve communication between team members.

By clearly defining roles and responsibilities, team members will know whom to go to for specific information or tasks. This can help to avoid confusion and delays. Lastly, RAM can help to improve project management by providing a clear overview of who is responsible for what. This can help project managers to identify potential problems or areas where there may be a lack of resources.

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A Responsibility Assignment Matrix (RAM) is a tool used to identify and define the roles and responsibilities of individuals and groups within an organization. It is a means of clarifying who is responsible for what and ensuring that everyone understands their roles and responsibilities. RAM can be used to create accountability and ownership for tasks and projects, and to identify potential areas of conflict.

It is a valuable tool for effective project management and can help to ensure that everyone involved in a project is aware of their roles and responsibilities. It can also help to identify potential areas of conflict and ensure that tasks are properly assigned. The KnowledgeHut online PMP course will give you an insight into the Responsibility Assignment Matrix and can be a helpful tool for any project manager.

Frequently Asked Questions (FAQs)

1. what is included in a responsibility assignment matrix.

A Responsibility Assignment Matrix (RAM) is a tool used to help define and assign roles and responsibilities for a project or process. The matrix typically includes a list of tasks or deliverables and the people or groups responsible for each. 

2. What can a Responsibility Assignment Matrix (RAM) eliminate?

RAM eliminates ambiguity and confusion over who is responsible for what on a project. It also provides a clear overview of who is responsible for each task, making it easier to hold team members accountable.

3. What does a Responsibility Assignment Matrix not show?

The duty assignment matrix links resources to the tasks or work packages they must do, but it does not indicate when they will be required to do their work.

Kevin D.Davis

Kevin D. Davis is a seasoned and results-driven Program/Project Management Professional with a Master's Certificate in Advanced Project Management. With expertise in leading multi-million dollar projects, strategic planning, and sales operations, Kevin excels in maximizing solutions and building business cases. He possesses a deep understanding of methodologies such as PMBOK, Lean Six Sigma, and TQM to achieve business/technology alignment. With over 100 instructional training sessions and extensive experience as a PMP Exam Prep Instructor at KnowledgeHut, Kevin has a proven track record in project management training and consulting. His expertise has helped in driving successful project outcomes and fostering organizational growth.

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5 Excellent RACI Chart Example to Increase Efficiency

A responsibility assignment matrix or RACI Chart template illustrates the various roles involved in completing a project. The term RACI is an acronym for Responsible, Accountable, Consulted, and Informed. Each role refers to different stakeholders responsible for a specific task. This type of chart is often used because it provides a clear picture of the things that need to be done within a certain amount of time. Although a great tool to utilize, RACI chart is kind of hard to make as a beginner. That is why there are templates that you can download instead to save time. On that note, we have 5 RACI Chart templates below that you can use for free.

5 Editable RACI Chart Templates and Examples

Construction raci chart, it raci chart template, maintenance planning raci matrix template, six sigma raci matrix example, web developer raci chart template.

This RACI Chart template shows the stakeholders of a construction project. All responsible individuals are added, as well as the responsibilities involved in the process. This template is recommended for those in the same field because it’s already filled-out with the necessary information. Some of the proponents included in this template are the Project Manager, Consultant and Architect. However, to better cater to your needs, you can edit the information here as well. You can even share this chart to your colleagues and have them edit it simultaneously.

The IT industry has a lot of practical applications in various fields. Among these are the software and applications developed in this field for different purposes. To sight an example, a security system requires meticulous development. In a company set-up, having the right amount of security access makes all the difference. Reason being is that it eliminates the threat of unauthorized access of sensitive documents. That is why it is important to ramp-up your security protocols. The RACI matrix template above shows the process and personnel involved in granting access to an individual. All responsible parties are clearly identified with the role they take part in.

Maintenance Planning requires attention as there are many things that needs to be covered. It has a lot of phases from preparation to procurement of materials, all will have to go through the proper department. As shown in the RACI chart example above, each individual involve are listed and accounted for. Each are tagged with their respective roles in the process to know who to consult in-case of a miscommunication. If you want to use this template, then click the button above. You have the option to use it as it is, or edit the contents to personalize it.

Six Sigma projects are processes where an organization or company minimizes substandard output and enhance its quality. On that note, you can also apply a RACI matrix template when doing the Six Sigma projects. This will ensure that all necessary process will be followed and fulfilled by the respective stakeholder. As seen above, the appropriate stakeholders are mentioned with their respective responsibilities. The template itself is pretty easy to understand which makes it suitable for the entire team to read. The template is available for editing, and can be sent to other members via URL.

Last template that we have is about Web developing. This has all the essential elements and proponents involved in a project. Developers can use this template to distribute tasks and responsibilities to their colleagues. The RACI chart template itself is usable already, but you can add more proponents if you want. Simply click the button above to open the editing panel. You can then download the chart on your PC.

RACI Charts all serve a single purpose and that is to improve the quality of a business project. Many organizations utilize it to boost their own performance. With that being said, there are many templates across the internet that are available to use anytime. Some of these RACI matrix examples are featured above for more convenience since it will save you time searching.

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Program Management

Definition: A Responsibility Assignment Matrix (RAM) describes the role and responsibilities of various people and/or organizations in completing specific tasks for a project.

Responsible, Accountable, Consulted, and Informed (RACI) Matrix

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