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Mastering the Parent-Teacher Meeting: Eight Powerful Tips

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By Nancy Barile, Award-Winning Teacher, M.A.Ed.

The unknown is scary, and of all the moments of anticipation and anxiety that occur in an educator's life, there's one that reigns supreme: the parent-teacher meeting. Will my students' parents put the blame on me for poor grades? Will they question my instructional methods? Will anyone even show up?

In the 22 years I've been teaching, I've seen just about everything. I've had a parent ask me why I teach Macbeth when everyone knows Shakespeare is boring and antiquated. I've had to explain to a parent that her child was on her phone way too much in class while the parent obsessively texted on her own phone during our entire conversation. I've had parents tell me I shouldn't care about plagiarism—I should just be happy their child found the information at all.

Despite these occasional moments of friction, teachers should do their utmost to see parents as essential partners in their students' education. After all, have you ever met any parents who didn't want their child to succeed? Parents can be valuable allies in helping students achieve their best, and meetings are a great way to forge those bonds. Here are eight tips to help you conduct masterful, action-oriented parent-teacher meetings.

Be Proactive

Don't forget to factor in some students' ninja-like ability to ensure their parents don't know conference times and dates; the same student who may have trouble on his math exams may be secretly adept at hacking into his dad's smartphone and deleting a voicemail. Repeated communication is occasionally necessary.

Sometimes, it can be difficult to even get parents into the building: work runs late, coordinating childcare is a headache, and language barriers may hinder communication. You can overcome some of these obstacles by finding culturally appropriate ways to welcome families and encourage them to become active participants in your classroom. Send invitations in a parent's native language, or have translators on hand. At my school, designated students handle basic translation of nonconfidential conversations, while school translators handle more delicate issues. If childcare is a problem, let parents know they can bring young ones to the meeting.

Be Welcoming

Set the right tone for your parent-teacher meeting by shaking hands, stating your name and the subject you teach, and mentioning how happy you are to be teaching their child. Smile warmly, and offer them a seat. If you're looking for an easy way to break the ice, share a positive anecdote about their child. For example, "Did Jeremiah tell you he was the first one to solve the difficult math problem yesterday?"

Explain Objectives and Expectations

I like to give parents an overview of the goals for my classes and a copy of our reading list. I discuss the expectations I have for my students and explain any language that a parent might not be familiar with: rubric, scaffolding, readiness, testing acronyms, etc. In addition, I provide parents with a copy of my classroom policies to review and sign, which helps avoid any confusion in the future.

Be Prepared

Parents want to see that the teacher knows their child and has a plan for their success. Review your students' grades and portfolios before the conferences. Jot down notes about each student, anticipate questions or parental concerns, and reread any prior parent communication so you don't miss a beat.

Create an Action Plan

Parents don't want a laundry list of concerns dumped in their laps—they want to know how you're going to fix the problem. Create an action plan that clearly lays out the specific steps that the teacher, the parent, and the student will need to take in order for the student to be successful. For instance, if Gabriela doesn't complete essays because she has a difficult time writing introductions, her written action plan should include an agreement that she'll notify you when she needs help, that you'll meet with her to provide assistance, and that her parents will make sure that she spends time at home crafting her essay.

Use the Good-Bad-Good Sandwich

When it comes to discussing tough topics with a parent, this trick is the silver bullet. Start by highlighting something positive—"Gerald's writing shows an insight I don't often see in students his age"—then move on to the issue: "The problem is that Gerald is often off-task, and I've caught him on his phone several times. When he's not paying attention, he misses valuable class content." Discuss your action plan for correcting the behavior, and finish up with another positive statement: "With Gerald's strong writing ability and his improved attention in class, I know he'll have a successful year." The good-bad-good sandwich is practically foolproof.

Don't Tolerate Abuse

I've had parents threaten to call the superintendent, the mayor, the pope (OK, maybe not the pope, but you get the idea). If a parent becomes abusive, simply end the meeting; explain how they can take up the matter with the principal. There's no reason you have to let a parent bully or intimidate you.

Keep Lines of Communication Open

Explain to parents how they can get in touch with you after the meeting, and ask the best way to reach them. Encourage them to ask questions, provide updates, and express concerns as they see fit.

Bumps in the road happen, but 98 percent of my parent-teacher meetings over the years have been meaningful and effective. Some of my students' parents have even become strong advocates for my classroom. And many have truly gone the extra mile for teachers.

For instance, for three years while her child was in my class, one parent made sure to bring me a home-cooked Italian dinner before every single parent-teacher conference. By graduation, I felt like I needed to give that parent my Social Security number so she could put me down as a dependent on her income tax—boy, I sure miss all that pasta e fagioli and lasagna.

Parents and teachers are on the same team when it comes to helping students achieve. Following these steps can help you create partnerships with parents and ensure that all your students are equipped to succeed.

Ready to Start Your Journey?

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How to Talk at a Parent Teacher Meeting?

Confidence : 

 Enroll in an English-speaking course online and learn how to increase English fluency quicker than ever. At meetings, as these, it is definite that the language being used majorly throughout the entire session is bound to be English; hence, it is crucial that one works on improving spoken English skills. One must understand the importance of speaking in good English and use that as a driving force in learning and mastering the language.

Let's take a look at an excellent example:

About eAgeTutor:

eAgeTutor.com is a premier online English learning institute . eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based  well researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English. For further information on our online English speaking courses or to experience the wonders of the virtual classroom, fix a demonstration session with our online English tutor . - By Monika Agarwal Related Topics:  

• • How to Improve Communication Skills?

• How to Talk About Your Child's School?

• • How to attend a meeting?
• • Golden Rules for Improving Spoken English
• • How to Speak Clearly and Fluently?

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• • 10 Collocations with the word BREAK
• • 7 English Idioms with the word SHOW
• • 10 Must know airport vocabulary words
• • Must know cooking verbs
• • How to give the perfect presentation in English?
• • How to learn English by dedicating just 15 mins daily?
• • Five Must know Health Idioms
• • 7 Popular color idioms and their meanings
• • Sports idioms and its use in business and daily life
• • 9 Things you can do now to improve English
• • A guide to subjunctives
• • Avoid subject verb disagreements
• • Common mistakes in tenses: When to use had, have and has?
• • Difference between ourselves, yourselves and themselves
• • Ensuring correct usage of Comparatives and Superlatives
• • How to learn English through Twitter?
• • The lazy man's guide to learning English
• • Smart tips to succeed in an interview
• • Introduce yourself with confidence
• • Figures of speech- Oxymoron
• • Learn the correct usage of adjectives and adverbs
• • Correct usage of "will" and "going to"?
• • Foreign phrases commonly used in spoken English
• • Modal verbs and its types
• • How to use the definite article “the” appropriately?
• • Negative adjectives to describe people
• • What are Quantifiers?
• • Subject, Predicate and Object
• • What are linking verbs?
• • What is a Root word?
• • What are stative verbs?
• • What are relative clauses?
• • When to use - used to and would
• • What are imperatives?
• • What are palindromes?
• • Difference between ‘made of’ and ‘made from’
• • Difference between simile and metaphor
• • Over vs Under
• • Tips to use contractions
• • Auxiliary verbs vs Lexical verb
• • Common mistakes while using prepositions
• • Prefix and suffix
• • Parentheses and Dashes
• • A guide to determiners
• • What is a conjunction?
• • Use of must, should and ought to
• • Types of clauses you must know
• • Simple, compound and complex sentences
• • video Article
• • Rules for correct use of apostrophe
• • How to cheer your favorite sports team?
• • Capitalization rules for nouns
• • Definite and indefinite pronoun
• • Fun with Homonyms
• • Five Grammar Rules you should be breaking
• • Singular and plural nouns including irregular plural nouns
• • What are conditionals?
• • Adverbs of manner
• • Three Main Functions of “Have”
• • Basic coordinating conjunctions
• • Basic Subordinate Conjunctions
• • How to use reported speech in English?
• • When To Use Although & Though.
• • Use of either/or and neither/nor
• • Figures of speech - Personification
• • What are phrasal verbs?
• • Eight Most useful English proverbs you should learn right now
• • How to Learn English by Speaking at Home?
• • How to order food in English like a local?
• • Do you know the I/E Rule?
• • Do you know the difference between shall and will?
• • A guide to Gerunds
• • A guide to interjections
• • Idioms about Health
• • Use of too and enough
• • What are collocations?
• • How to use Appositives?
• • Five Shopping Idioms for Black Friday
• • How to make friends?
• • 5 Weird English Words You Won’t Believe Exist!
• • Four Daily English Phrases to be used in different way
• • When to spell out numbers?
• • 5 Fun and Effective Ways to Learn English Vocabulary
• • 5 Things you must not say at a business meeting
• • How to talk on phone with a foreign client?
• • How to use STILL, YET, and ALREADY?
• • Simple guide to capitalization
• • The difference between listen and hear
• • Slang Words You’ve Got to Know
• • Simple guide to punctuation
• • How to start a conversation in English?
• • Misspelled words that can affect/effect your communication?
• • How to develop confidence in fluency?
• • How to learn English on the Go!
• • How to overcome common obstacles while learning English
• • How to talk about a viral video you saw recently?
• • How to talk to your boss for the first time?
• • How to follow table manners?
• • 5 Reasons why reading habits are important
• • How to edit your own writing?
• • Did you know there are two ways to pronounce "the"?
• • 5 Benefits of Reading English Books
• • How to talk about a trending personality online?
• • Learn about prepositions of time
• • 7 Ways to improve your communication
• • Difference between a CV, Resume and Bio-data
• • 7 Tips for better writing
• • Basics of English Grammar
• • Learn English using social networking sites
• • Do you know the difference between "Say", "Tell" and "Speak”?
• • The number 1 secret to learning English
• • How to introduce yourself impressively in an interview?
• • How to Introduce your Spouse to Your Parents?
• • How to talk about the weather?
• • How to deliver bad news?
• • How to give a performance appraisal feedback?
• • How to handle an irate customer in a service industry?
• • How to help in pronunciation in an online class?
• • How to arrange a promotional campaign on road?
• • How to make a short, informative speech
• • 10 Quick Tips to Learn English
• • How to handle public grievances as a representative of Public Works Department like water supply
• • Steps to stop your internet service subscription
• • A guide to food idioms and their usage
• • Top 20 Grammar mistakes we all make – Part I
• • Decoding body language for effective communication
• • How to use measuring words?
• • How to take help from the security guard at the ATM
• • How to complain about your colleagues?
• • How to describe your eye problems to an ophthalmologist?
• • Steps to take if your phone is stolen
• • The perfect way to make a clarification
• • The right way of discussing sensitive topics
• • Tips to give a supporting opinion
• • How to delegate a new task to a new employee?
• • How to disagree politely?
• • How to make an indirect request?
• • How to motivate your team for a marathon?
• • How to talk to a lawyer to file an Income Tax return?
• • How to sell your services to a client?
• • How to motivate a demotivated employee?
• • How to win an argument?
• • How to start teaching English to a beginner’s level?
• • How to volunteer to invite guests at home?
• • Common expressions used for comparing things
• • Expressions for making suggestions
• • Common English mistakes that we need to be careful
• • How to reply a callback to a query of a customer telling him that his services are resumed?
• • How to report a burglary to the police?
• • How to report a lost book to the library?
• • Learn the art of speaking hypothetically
• • How to cancel a credit card subscription
• • A simple guide to online communication
• • How to lodge a complaint?
• • How to cancel a spa appointment
• • How to discuss about appraisals with your manager?
• • How to communicate in a service center?
• • How to follow up on a quotation?
• • About Author
• • Me, Myself, And I – Do you know the right usage?
• • Learning plurals with examples
• • How to effectively communicate as a retail sales rep?
• • How to explain your product to a customer?
• • How to impress guests with freebies?
• • How to introduce your company?
• • How to create a promotion letter in a professional format setting?
• • How to describe/market your business to a prospective client?
• • How to write a relieving letter?
• • Basic vocabulary in graphs and charts
• • How to report a burglary to the police in a foreign country?
• • How to report your stolen debit/ credit card to the police & bank?
• • How to stop your service provider subscription, in a foreign country?
• • How to follow up after interview candidates?
• • How to explain IT product advantages in simple words to a customer?
• • How to solve an employee query in HR department?
• • How to write payment reminders?
• • How to handle an emergency situation at a foreign location?
• • How to handle a noisy neighbor?
• • How to handle a traffic cop in a pullover at a foreign location?
• • How to ask for a lift in case of car breakdown?
• • How to undergo medical treatment in a foreign location?
• • How to deal with “irate guest” at a reception?
• • How to inquire about local entertainment centers in a foreign location?
• • I.e. v/s E.g.: Do you know the difference?
• • How to lodge a complaint for deficiency in service at a complaint center?
• • Do you know the difference between formal, semi-formal, and informal English?
• • How to request for a meeting?
• • How to raise a query in a classroom?
• • The art of excusing yourself for a call
• • How to respond to billing queries for a guest?
• • How to increase your English speed for entrance exams?
• • How to politely refuse a service free of charge to a guest?
• • Pronunciation guide for a handful of difficult words
• • It's or its – Do you get confused between the two?
• • How to book/cancel an appointment and inquire about Spa services?
• • Tips to discuss fears and phobias in English
• • How to negotiate for an appraisal?
• • How to take a customer survey (Restaurant)
• • Online communication/chatting etiquettes
• • The art of giving instructions
• • How to talk about music in English?
• • How to complain about your colleague?
• • How to give a vote of thanks?
• • Avoid these nervous mannerisms in an interview
• • Learn the art of asking for inputs
• • Because, as, since, for – how, where & when to use?
• • Tips to express your appreciation
• • How to read a newspaper article to improve your English?
• • How to request for permission from examiner?
• • How to ask for a favor?
• • How to buy a phone card for international calling in a foreign country?
• • How to respond to a “THANK YOU”?
• • An easy guide to learn figures of speech – Part I
• • At, by – Difference & usage with examples
• • How to ask help from the security guard at the ATM?
• • Study of etymology: How it can help to improve your English?
• • Fun English tongue twisters!
• • How to clarify billing questions with a utility company?
• • How to file a police complaint for a loss of car, purse, and passport?
• • How to speak to Immigration officers?
• • How to travel in a public transport in a foreign country?
• • How to talk to your neighbors explaining them about India and Indian culture?
• • How to write a letter to your landlord about various issues at the house?
• • How to invite people for a Christmas party?
• • How to send New Year wishes to your clients?
• • Tips for an extempore speech in English
• • How to ask a girl for a coffee date?
• • How to improve your English writing skills through blogging?
• • Enhance your spoken English with proverbs
• • How to conduct an ideal interview conversation?
• • How to give a farewell speech?
• • The work of ‘tenses’ in English grammar
• • How to describe a painting?
• • How to break a bad news?
• • How to invite people for a function you’re hosting?
• • How to express likes and dislikes?
• • How to apologize for your rude behavior?
• • Vocabulary for motivational speeches
• • How to apologize in a business environment?
• • How to create an activity plan for your class?
• • How to talk/write with finesse in a big company?
• • How to motivate students to perform better?
• • What exactly does your job consist of?
• • How to deal with an emergency situation in School?
• • 5 Things to avoid doing at an interview
• • The Perfect body language at an interview
• • How to raise a concern to parents regarding deteriorating performance of a child?
• • Commonly used English Vocabulary for nurses
• • List of the most common phrases that you can use in a business letter
• • Active and Passive Voice- Learn the right usage
• • How to describe an interesting neighbor?
• • How to describe an interview to your friend?
• • Common sentences used to make a sale
• • How to respond while arriving late in a meeting?
• • Learning English tenses with examples
• • List of longest words in English
• • How to ask a girl for a dance?
• • How to close a conversation?
• • Grammar for improving your spoken English skills
• • The use of noun and verb phrases
• • How to host a social event at school?
• • The right use of this, that, these, those
• • Understand the concept of definite and indefinite articles
• • How to describe the store layout of your outlet?
• • English for Web Designers
• • How to improve English with the help of comic strips and books?
• • How to apologize when you forget important dates?
• • How to praise a good performing child in front of the class?
• • How would you ask for "volunteers" to organize a college farewell?
• • How to introduce your colleagues and boss to a newly acquired client?
• • Everything about conjunctions
• • Conversation tips for support executives
• • How to state opinions on various subjects?
• • How to describe your traveling experience by flight?
• • Importance of English for IT professionals
• • How to describe your traveling experience?
• • How to talk about your future plans, aims and aspirations?
• • How to ask for contributions from parents for a social event in school?
• • Parts of Speech: Learn the basics
• • Comparative and Superlative Adjectives- Do you know enough?
• • Prepositions and its use in the English language
• • Introduction to and appropriate use of adverbs
• • Tips to become an advanced English speaker
• • Importance of effective communication skills in accounting
• • Countable v/s uncountable nouns
• • How to communicate cost cutting measures to employees?
• • Question tags: All you need to know about it!
• • How to request for an elaboration?
• • Learn English slang to improve your spoken fluency
• • The art of using ‘verbs’ in the right manner
• • Introduction and appropriate use of adjectives
• • How to explain a billing query?
• • How to describe your gym/ training classes?
• • How to describe the project you are handling or have handled?
• • What is direct and indirect speech?
• • Punctuate the sentence
• • How to explain product features to a customer?
• • How to attend a customer call as support executive?
• • How to build a rapport with your patient?
• • How to explain product features on the phone?
• • How to deal with an adolescent in school?
• • How to remind parents to inculcate good habits in their children?
• • 5 Tips to practice vocabulary
• • How to be a good wedding host?
• • How to diplomatically report a problematic child behaviour to Principal and parents ?
• • How to explain to a customer some confusion in the bill?
• • How to upsell a product over the phone?
• • How to convince a customer to try out a product?
• • How to ask about patient history?
• • Common Phrases for business letters
• • 5 Supplier negotiation tips
• • How to describe your role model?
• • How to ask for help from other school teachers?
• • How to politely refuse an advance or loan request from an employee?
• • How to describe your best Christmas experience?
• • How to describe your best New Year party
• • How to describe your favourite movie?
• • How to talk to people at the grocery store?
• • Use of could, should, would?
• • When to use the articles - a, an, the?
• • Common ‘Singular-Plural’ Mistakes – Part I
• • How to ask for directions and find your way in a foreign country?
• • Talking about life events - Summer vacations
• • How to express your happiness while receiving a certificate?
• • How to describe school you attended in the past?
• • Top 10 tips for an effective meeting
• • 10 common mistakes in English
• • How to explain charges to a guest?
• • How to handle a guest with young children and elderly people?
• • How to talk about a teacher you like very much?
• • Tips to make a first good impression on foreign coworkers
• • How to fill up an immigration form?
• • How to place an order in a fast food restaurant?
• • How to navigate and buy essentials in a supermarket in a foreign country?
• • How to politely accept or decline an appointment request?
• • How to improve your grammar and comprehension for Entrance exams?
• • How to improve your vocabulary for entrance exams?
• • How to take orders in a restaurant?
• • How to converse at the front desk?
• • How to explain the project plan to a group of senior management members?
• • How to grab an internship opportunity?
• • Etiquettes for an international call center
• • How to deal with a nasty employee?
• • How to conduct group discussions for interviews?
• • How to conduct an exit interview?
• • How to communicate with your subordinates to get the maximum output?
• • How to build relationship with a customer for enhancing sales?
• • How to alert your boss about a worrying financial trend like increase in expense?
• • Etiquettes for effective telephone calls
• • How to show around during sightseeing?
• • How to upsell in a restaurant and a bar?
• • How to write a warning letter?
• • Salary negotiation essentials for HR personnel
• • Tips for communication for hotel Industry
• • How to resolve conflict with employees?
• • How to take care of specially abled guests?
• • How to deal with layoffs in your company?
• • How to write an effective financial performance summary?
• • How to welcome and see off your guests?
• • How to talk about local customs and folklore?
• • How to raise a query to the technical team in fluent English?
• • How to make a browsing customer comfortable and convert?
• • How to conduct an HR interview effectively?
• • How to write a termination letter?
• • How to politely respond to unreasonable demands of the customer?
• • How to explain your job profile, technologies you have worked and skill set?
• • How to communicate effectively with foreign or remote clients?
• • Dos and Don’ts of effective sales communication
• • How to speak professionally? – Conversation examples
• • How to create a job description?
• • How to explain issues in a project functionalities?
• • How to request for change in delivery schedule?
• • How to write a loan application for your own business?
• • How to explain local rules and precautions?
• • How to respond to salary queries of employees?
• • How to take reservations by phone?
• • How to effectively make a presentation?
• • How to explain a new technology to a non-techie person?
• • How to explain your strengths, weakness, attitude, and skill sets?
• • How to deal with complaints in the Hotel Industry?
• • How to write a reminder for a delayed payment to a customer?
• • How to write an offer letter?
• • How to take care of inbound calls?
• • How to convert a window-shopper to a real customer?
• • How to motivate a disinterested customer to buy?
• • How to upsell and cross sell?
• • How to make requests for special meals on a flight?
• • The art of handling unhappy customers on a call
• • 5 Negotiation tips and tricks
• • 5 Email marketing etiquette
• • 10 Mistakes to avoid as a retail sales representative
• • How to make an effective sales call?
• • How to ask for a leave from your child’s teacher?
• • How to describe your medical symptoms to the doctor?
• • 5 useful tips to prepare for a call center job
• • How to ask for directions to a coffee shop?
• • How to ask an air hostess about cabin luggage compartment?
• • How to start a cold call?
• • How to make a sales pitch?
• • How to negotiate a higher starting salary?
• • How to deposit or withdraw money in a bank?
• • How to give medicine instructions to a patient?
• • Why is correct ‘Speed’ important in Spoken English?
• • How to give details of a disease to a patient?
• • How to describe your vehicle?
• • How to open a bank account?
• • How to improve your English for a call center job?
• • 5 Benefits of learning English for a Tour Guide
• • How to ask your child’s teacher for notes?
• • How did you decide on a subject for higher studies?
• • How to start a conversation on phone?
• • How to ask your boss for a promotion in fluent English?
• • How to buy a ticket for a movie?
• • How to buy a shirt with the help of a salesperson?
• • How to buy a dress with the help of a salesperson?
• • How to Write a Formal Letter Regarding Leave?
• • How to Describe your Home?
• • How to Ask a Waiter for his Recommendations?
• • Why is Daily Practice Important to Learn a New Language?
• • How to Describe Your Family?
• • How to Describe your Phone and its Features?
• • How to Get the Speed of the Words Right while Speaking?
• • How to Talk About a Particular Problem you are Facing?
• • How to Talk About a Book you’ve Read Recently?
• • How to Introduce your Boss to your Team?
• • How to Complain to the School’s Principal About your Child’s Class?
• • How did you Choose the College you Studied In?
• • How to Talk at a Parent Teacher Meeting?
• • How to Describe an Attire?
• • How to Talk to Other Patients While Waiting at The Doctor’s Clinic?
• • How to Give Directions to Reach your Doctor’s Clinic?
• • How to Talk to a Teacher About the Issue of Bullying?
• • How to Ask your Boss for Help in your Work?
• • The Critical Role of Vocabulary to Learn Fluent English
• • How to Greet your Boss/ People in Office?
• • How to Describe an Experience?
• • How to Talk About Your Opinions?
• • How to Talk about Your College Life?
• • Conversation with a Fellow English Learner
• • How to Talk About Your Child’s School?
• • How to Describe a Television Show you Saw?
• • How to Ask for the Bill in a Restaurant?
• • How to Talk to Your Boss to Change Your Department?
• • How to Seek Appointment with your Doctor’s Receptionist?
• • How to Describe a Meal You Relished to Your Friend?
• • How to Give Directions to Your Friend to Reach a Restaurant?
• • How to Ask for Directions?
• • Why Online Tutoring is Easy and Beneficial?
• • Why English is Considered an International Language?
• • How to Write a Formal Email Regarding a Leave/ Off?
• • How to Tell Your Boss that You are Quitting?
• • How to Talk About Food you Like/ Dislike?
• • How to Talk of an Error in Your Bill to the Manager?
• • Why do We Need to Learn English?
• • How to Describe a Restaurant to Your Friend?
• • How to Stress on Words While Speaking English?
• • How to Describe Your Country?
• • How to Describe Your City?
• • Test your English Skills
• • Learning English through Music - Go the Lyrical Way!
• • How to Make English Learning a Fun Process?
• • How to Maintain Your Social Image?
• • How to Best Describe a Place?
• • How to Learn English Real Fast?
• • A Fun Way to Learn English
• • How Should I Improve My Vocabulary for IELTS?
• • Practice English Speaking While Waiting for an Interview
• • How to use Punctuation Correctly? Part - II
• • Tips for Improving Pronunciation II
• • The Sounds of Syllables
• • How to Use Punctuation Correctly? Part - I
• • The Fun World of Idioms - III
• • Gear up! It’s Test Time
• • Conversation at the Airport Check-in
• • IELTS Preparation – Things to Know
• • How to Structure English Sentences?
• • A Guide on How to Use a Dictionary Effectively
• • The Fun World of Idioms - I
• • How to Carry a Conversation at a Party?
• • How to Overcome the Anxiety of Making Mistakes when Speaking English?
• • Dos and Don'ts of Public Speaking
• • Conversations while Ordering Food
• • Use the Power of Phrases to Improve Your Spoken English Fluency
• • Understanding the Tenses in English – II
• • Start small - The Key to Fluent English Speaking
• • Understanding the Tenses in English
• • How to Face an Interview with Confidence?
• • English Exercises for Beginners
• • How to Improve Your English Writing Skills – II
• • How to Improve Your English Writing Skills
• • Memory Techniques for Learning English - II
• • How to Avoid Common Grammar Mistakes - I?
• • Complete Guide to Comprehensive Reading-II
• • Want to Improve Your Listening Skills? Know the Eight Principles - Part II
• • How to Greet? Learn the Basics
• • A Guide to Comprehensive Reading
• • Want to Improve Your Listening Skills? Know the Eight Principles - Part I
• • Business Communication - Your Key to Success
• • First Timer’s Guide to Improve Spoken English
• • The Pillars of English Speaking
• • Who or Whom: Learn the Right Usage with Examples
• • Memory Techniques for Learning English
• • Tips for Making Small Talk and Breaking the Ice
• • A Beginner’s Guide to Learning English
• • The Tricky World of Homophones
• • English Grammar Made Easy
• • Homophones Decoded
• • How to Avoid Common Grammatical Mistakes
• • How to Respond to a Job Offer Letter?
• • How to Write a Resignation Letter?
• • Question Tag
• • Active and Passive Voice
• • How to Improve my Accent-Call Center Employee?
• • How to Communicate with New Friends?
• • How to Write Various Greeting Messages?
• • How to Prepare for an Interview?
• • How to Communicate on Social Media Platforms?
• • How to Communicate as a Customer Care Executive?
• • How to Anchor a Program?
• • How to write compelling emails in English?
• • How to Talk to Strangers?
• • How to Improve Pronunciation?
• • How to communicate as a telephone operator?
• • How to Communicate as a Receptionist?
• • How to Answer Phone Calls Smartly in English?
• • How to write an application for a loan?
• • How to Write a Cover Letter for a Job?
• • How to make a presentation in front of audience?
• • How to Express Effectively?
• • How to Communicate well in Hospitality Industry?
• • What are Some Etiquettes Used While Eating?
• • What are some phrases for conversation?
• • How to write an application for a leave?
• • How to Raise Concern in Parent Teacher Meeting As a Parent?
• • How to book an airline ticket with travel agent?
• • What are some important email etiquette
• • How to improve English Pronunciation and English Speaking?
• • How To Invite Somebody For a Birthday Party ?
• • How to Write a Resume for a Job?
• • How to learn English through listening?
• • How to improve your Spoken English Skills?
• • How to learn English Online?
• • What are words with similar meaning /opposite meaning to another word known as?
• • What are some common mistakes in preposition?
• • How to chat online with friends?
• • What are vowels and Consonants ?
• • What are some important table manners?
• • Do you know what is the study of speech sound known as?
• • How to impress the interviewer and answer effectively in an interview?
• • Learn Root Words
• • Do you know about the important parts of your body?
• • Do you know what are words with similar pronunciation but with different meaning/spelling known as?
• • What are some Do’s and Don’ts at the Interview?
• • How do you define a word that cannot be figured out by looking up in the dictionary?
• • How to participate in a Group Discussion
• • What are words that confuse you known as?
• • Origin of Species
• • Coevolution
• • Modern Synthesis of Evolution
• • TYPES OF MATRICES
• • SYMMETRIC AND SKEW SYMMETRIC MATRICES
• • Solution of system of linear equations using matrix method
• • PROPERTIES OF DETERMINANTS
• • MULTIPLICATION OF MATRICES
• • MORE ABOUT MATRICES
• • INTRODUCTION TO MATRICES
• • INVERTIBLE MATRICES
• • EQUALITY OF TWO MATRICES
• • DETERMINANTS
• • ADJOINT AND INVERSE OF A MATRIX
• • ADDITION AND SUBTRACTION OF MATRICES
• • Shortest Distance between two lines
• • Reducing Cartesian Form of a line to Vector Form and vice-versa
• • Modulus and the Conjugate of a Complex Number
• • Argand Plane and Polar Representation of a Complex Number
• • ALGEBRA OF COMPLEX NUMBERS
• • VOLUME OF A SOLID WITH KNOWN CROSS SECTION
• • TAYLOR SERIES
• • TANGENTS AND NORMALS
• • RIEMANN SUM AND TRAPEZOIDAL RULE
• • RATIO TEST
• • RATE OF CHANGE OF QUANTITIES
• • NUMERICAL SOLUTION OF DIFFERENTIAL EQUATIONS USING EULER’S METHOD
• • Mean Value Theorem
• • MAXIMA AND MINIMA (2nd DERIVATIVE TEST)
• • MAXIMA AND MINIMA (1ST DERIVATIVE TEST)
• • LOCAL LINEAR APPROXIMATION
• • L’HOSPITAL’S RULE
• • INTRODUCTION TO INTEGRATION
• • INTERMEDIATE VALUE THEOREM
• • INSTANTANEOUS RATE OF CHANGE AS A LIMIT OF AVERAGE RATE OF CHANGE
• • INDEFINITE INTEGRALS – II
• • INDEFINITE INTEGRALS – I
• • INCREASING AND DECREASING FUNCTIONS
• • GRAPHICAL AND ANALYTICAL REPRESENTATION OF DERIVATIVE
• • FUNDAMENTAL THEOREM OF CALCULUS
• • DISTANCE TRAVELLED BY A PARTICLE ALONG A LINE
• • DIFFERENTIATION - II
• • DIFFERENTIATION
• • DIFFERENTIATION - I
• • Differentials, Errors and Approximations
• • DIFFERENTIAL EQUATIONS
• • DERIVATIVES OF POLAR AND VECTOR FUNCTION
• • DEFINITE INTEGRALS
• • Continuity
• • COMPARISON TEST
• • AVERAGE VALUE OF A FUNCTION
• • ASYMPTOTIC AND UNBOUNDED BEHAVIOUR
• • AREA OF BOUNDED REGIONS
• • ALTERNATE SERIES TEST
• • LAWS OF SINE, COSINE AND TANGENT
• • Operations on Sets
• • Complement of a Set
• • Ionic Equilibrium in Solutions
• • Homogeneous and Heterogeneous Equilibria
• • Factors Affecting Equilibria
• • Equilibria in Physical Processes
• • Equilibrium in Chemical Processes – Dynamic Equilibrium
• • Buffer Solutions
• • Use of Trigonometric Function to Model Periodic Phenomena
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Sample anchoring script for PTA parents teachers meeting

shree Ganeshay Namah

Sample anchoring script for PTA meeting

Table of Contents

Introduction-

PTA meeting is very important for schools and colleges. They work as a connection between school and parents and strive for the all-round development of the students. Here is our sample anchoring script for the PTA- Parents Teachers meeting as per the specimen program schedule.

Specimen schedule for parents- teachers PTA meeting

• Welcome by anchors
• Principal’s speech
• PTA president’s speech
• Teacher’s speeches
• Parent’s and PTA members’ speeches
• Doubts and suggestions from PTA members and parents
• Vote of thanks

Sample agenda (List of topics to be discussed in the meeting) for the PTA meeting

1)Reading of the last meeting’s minutes.

2)School reforms

3)Fee structure changes

4)Planning for sports day and annual day

5)academic improvements

6)Starting school magazine

7)Extracurricular activities

8)Rescheduling school time

9)Exam planning

10)Parents’ and teachers’ understanding and cooperation

Sample anchoring script for parents-teachers PTA meeting

Anchor- Respected principal, Honourable president and members of PTA, Respected parents, teachers and non-teaching staff, Good morning to you all. We have gathered here for this important PTA meeting of this academic year and I and my co-anchor— welcome you all.

Anchor2- Thanks— and a warm welcome from our school and on my own behalf. We will start the meeting with prayer and lamp lighting

[prayer and Lamp lighting]

Anchor1- Thank you all. Now we will felicitate our honourable president of PTA and our principal. I would like to request our vice principal to felicitate Mr—- the president of the PTA who is our motivation and a bond between the school and parents.

Anchor2-Thank you, sir. Now our vice principal will honour our principal who is our leader and guide.

Anchor1- Thank you to all the dignitaries. After this warm felicitation, we would like to start the meeting. The agenda and all the details will be discussed here. our parents and students are very valuable to us as they have given us an opportunity to open the treasure of knowledge for them.

Anchor 2- Really PTA works as a strong connection and communicator between school and parents. so that we can improve our standards and make the teaching, and learning process interactive. So that students will be actively involved and the result will be the all-round development of the students. Now I would like to request our principal to deliver a welcome address and explain the agenda of today’s meeting.

[principal’s welcome address and Agenda]

Anchor1- Thanks a lot sir for your warm welcome and for giving the idea of today’s meeting’s agenda and the topics to be discussed. Now I would like to request our honourable — the president of PTA.

[speech by the president of PTA]

Anchor2- Thanks a lot sir for your valuable suggestions and guidance. Especially your suggestion to start a school magazine is really nice and it will help our students. Now our school teacher— will give a speech.

[teacher’s speech]

– thank you sir for your motivational thoughts. Now our respected parent Mrs.—- will express her thoughts.

Anchor1- Thank you madam for your appreciation. your suggestions are noteworthy and we will discuss them in detail and implement them after administrative approval. Now I would like to request all PTA members, parents and teachers to give their valuable suggestions and feedback for the best learning outcomes and you can ask your queries here.

[PTA members’, parents’, and teachers’ suggestions]

Anchor2- Thank you very much to all the respected PTA members, parents and teachers for your suggestions and thoughts about today’s agenda. We are sure that we have explained all the points in detail and the approved points will be implemented after finishing the formal process. We will inform you about it from time to time.

Anchor 1- Here we come to the concluding part of this meeting our school‘s senior teacher— will propose a vote of thanks.

[vote of thanks]

Anchor 2- Once again I would like to thank you all and now I would like to announce that the PTA meeting has ended.

We will meet again in the next meeting.

Anchor1- Thank you all.

This is our sample anchoring script for school or college PTA meetings or parents and teachers meetings.

With love +respect from the team learnhatkey.com

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Anchoring Script for Parents’ Orientation Programme [With PDF]

This session will be focused on writing an anchoring script for the parents’ orientation program. So, without wasting any more time, let’s get started.

Welcome Speech (For Educational Institutions)

Hello and warm good morning to all the parents and guardians present here with us today. On behalf of [school/college/institute name], I, [name], welcome you all to the parents’ orientation programme for the 2022-2023 session. To give you an overview of the programme, today we will be explaining to you our detailed plans for the upcoming session, the new technologies that will be introduced to the students and what you can do to help your kids with it.

We will have a brief Q&A session after that, where you can share your doubts, queries or questions and our teachers, as well as representatives from the management, will explain it to you. We will also have a one-to-one session between parents and teachers where you will be able to understand how your ward had been performing all this while and how our new plan will help them on an individual level. 

Now, I would like to request our panel of teachers and management representatives to please come up on the stage and take their respective seats. Thank you. We will be commencing the programme soon. 

Welcome Speech (For Non-educational Institutions)

Hello and good morning/afternoon/evening, everyone. On behalf of [institute name], I, [name], warmly welcome you all to the parents’ orientation programme for the 2022-2023 session. Today, we have here with us the parents and guardians of the students enrolled in our [dance/drama/singing/painting course name]. We invited you all to discuss the curriculum changes, new upgrades and the overall plan for the upcoming session. Before we begin, let me give you a brief outline of the programme today.

In the first half, our teachers and masters will be explaining to you the new plan for the upcoming session as well as the new technologies that will be introduced to your kids. In the second half, we will have a Q&A session where you can ask your questions and our teachers will clarify your doubts. In the end, for those who are interested, we will be having a direct parent-teacher meeting where you can discuss the progress your ward has made in the previous session. 

Now, I would like to invite our teachers and masters to please take their respective seats. The parents’ orientation programme will commence soon. Thank you. 

First Half of the Programme (For Educational Institutions)

Now, Ms [teacher’s name] from the science department will be explaining to us the detailed plan for the upcoming session. She will cover the general plans for theoretical as well as practical classes for physics, chemistry, mathematics and biology. She will also explain to us the new upgrades that the school/institute plans to implement in the physics and biology laboratories. I will now request Ms [teacher’s name] to continue. Thank you. 

Thank you, Ms [teacher’s name]. Now, we will move on to the language and literature department. The school/institute is planning to make a few changes to the English literature syllabus. These changes are meant to help the students have a better grip on the subject. I would request Mr [teacher’s name] from the English department to please continue on this topic. Thank you. 

Thank you, Mr [teacher’s name]. Last but not the least, I would request Mr [teacher’s name] from the social studies department to explain to us the department’s plan for the upcoming session. Thank you. 

Dear parents and guardians, we will now take a break for 15 minutes. The second half of this meeting will commence at [time]. Thank you. 

First Half of the Programme (For Non-educational Institutions)

Now, our Kathak master, Ms [name], will be explaining to us the detailed plan for the upcoming session. ABC dance academy is planning to introduce a few changes in the curriculum, including tests every 3 weeks. It will help the teachers understand how much progress a child has made and thus, help those who need more attention. I would now request Ms [name] to please come up to the podium and explain the plan in detail. Thank you. 

Thank you, Ms [name]. Now, our Bharatnatyam master, Mr [name], will be explaining to us the plan for the upcoming session for Bharatnatyam students. Since most of the students are interested in taking part in the national Bharatnatyam competition, [competition name], which will be held early next year, our academy has planned to offer extra classes for the students on Saturdays. Mr [name] will now be explaining the plan in detail. Thank you. 

Thank you, Mr [name]. Now, I would request our dance coordinator, Ms [name], to please come up to the podium and explain to us the other things planned for the upcoming session. Thank you. 

Dear guardians, we will now take a break for 15 minutes. The second half of this meeting will commence at [time]. Thank you.

[In this section, we have used ‘ABC dance academy’ as an example of a non-educational institution. You may substitute it with any institution you wish.] 

Second Half of the Programme (For Educational Institutions)

Hello and welcome back, everyone. Now, we will be holding a Q&A session. Dear guardians, if you have any questions, queries or suggestions, you may raise your hand. All the chairs have a microphone attached to the side. You may use it to voice your opinions. Our teachers and representatives from the management will try their best to clarify your doubts. Rest assured, if you have any suggestions, we will definitely consider them. Thank you. So, does anyone have any questions? 

After the session:

Thank you, everyone. I hope our panel was able to clarify all your doubts. We are thankful for your valuable suggestions as well. Now we will move on to the next portion of this programme. To the parents who want to talk to the teachers about their children, we will be calling out the names. You may come and meet the teachers when your name is called. Thank you. 

Second Half of the Programme (For Non-educational Institutions)

Hello everyone and welcome to the second half of the parents’ orientation programme. In the first half, our teachers explained to you the detailed plan for the upcoming 2022-2023 session. Now, we will be having a Q&A session.

We invite all the guardians who have queries, doubts or questions about whatever was discussed earlier to please raise their hands during the session and ask their questions. Our masters and teachers here will try their best to clarify your doubts. If you have any suggestions, please let us know as well. We will surely consider it. Thank you. So, does anyone have any queries? 

Thank you, guardians. I hope our teachers were able to clarify all your doubts. We are thankful for your suggestions as well. 

It is now time for us to move on to the next portion of this programme – the parent-teacher meeting. To the parents and guardians who want to talk to the teachers and masters about their wards, you may come and meet the teachers one by one. Thank you. 

Ending Speech (For Both Educational and Non-educational Institutions)

Thank you, everyone. We have now come to the conclusion of the programme. I would like to thank all the parents and guardians who took the time out of their busy schedules to attend this meeting. As much as we boast of a brilliant panel of teachers and guides, we believe that having the guardians understand how we work with our students is very important.

It helps us build trust, and understand the special needs of our students (if any) and thus, helps them learn better. So, we truly appreciate your presence here and thank you for your time and support. I would also like to thank our teachers and staff members for helping us organise this meeting and making sure it went smoothly – Thank you! 

Thank you, everyone! Have a good day/night!

Note: This is a sample script meant to provide you with a basic idea of how to write an anchoring script for a parents’ orientation program. Feel free to use this script and edit it as per your needs. 

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15 Brilliant Examples of Teacher Introduction Letters to Parents

Get ready for the new school year!

A new school year is about to begin. Are you ready? One of the best ways to get back into the groove is to write your teacher introduction letter to parents. This is a great time to reflect on previous years while setting an intention for the year ahead. Take time to curate the message you want to send, but don’t stress over it. We’ve put together some tips and examples to help you get started.

Tips for Writing a Teacher Introduction Letter to Parents

Make a friendly introduction.

Set the tone for your letter (and the school year!) by using a warm and friendly voice to introduce yourself to parents and students. Personalize this section by including the student’s name and class information. This is also helpful for parents who may have more than one child at the school.

Give them your background

Take a moment to highlight your education, experience, and skills to give them a better idea of your professional background and qualifications. Be sure to share any special training or certifications you’ve received as well as any goals you’ve set for the year.

Tell them why you are a teacher

There are many reasons why parents might find it harder and harder to leave their children in a classroom. Showcase your passion, teaching philosophy , and love for being a teacher, and let them know you are open and available to discuss any of their concerns during the school year.

Teacher Introduction Letter to Parents Examples

1. put preschoolers at ease.

Starting school for the first time can be intimidating. Welcoming preschoolers to an adventure can help reframe the experience and make it more exciting.

2. Build relationships with parents

Use your teacher introduction letter to parents to let them know that you want to be a team. Build a rapport and encourage them to share all of the things they love about their child.

3. Show them who you are

It’s important to give parents important information about your educational and professional background, but you can also use this space to share some personal details to help them get to know you better.

4. Ask parents for an introduction letter

While it’s essential to send out teacher introduction letters, why not ask for one in return? Invite parents to share anything and everything they want you to know at the beginning of the school year so you can get on the same page.

5. Make it a family affair

Let parents know that they are part of an extended family based in your classroom. Welcome them to be involved, set “family rules,” and make it clear that they have a seat at the table.

6. Provide class information

With your teacher introduction letter, consider including a one-sheet reference of important information about things like classroom rules, communication, volunteering, and the class website.

7. Share your family

Consider including a personal image of your family in your letter at the beginning of the year. Whether it’s you and your partner, your kids, or fur babies, this can help you make an immediate connection with parents.

8. Make a checklist

After the long summer break, back to school can be a stressful time. Help students and their families stay on track by including a helpful checklist with your teacher introduction letter.

9. Go high-tech

Want to take your efforts to the next level? Add a QR code that parents can scan. This will open a recording of you reading the letter to your students!

10. Keep it simple

Don’t want to get overly personal or technical? That’s OK! You can still write a great teacher introduction letter that gives students and parents the information they need while respecting your privacy.

11. Speak in code

Here’s another example of a customizable letter using technology to offer additional information without having to overstuff your letter or print out unnecessary pages. The QR code keeps things sleek and simple.

12. Stick to basics

In some situations, less is more. If you want to keep your teacher introduction letter to parents short, this customizable minimalist design might be perfect for you.

13. Space out

This fun teacher introduction letter template is easy to personalize and has just enough space (no pun intended) for the essentials. You can easily add more information or keep it short and sweet.

14. Go retro

This groovy design has a retro feel and a clean design. The bullets are a great way to share a lot of information without cluttering up your letter.

15. Block it off

We love the blocks used in this editable teacher introduction letter to parents. It looks clean and tidy, but the colors keep it fun and fresh.

Do you have more great teacher introduction letter examples? Share in the comments below!

Plus, check out these end-of-year letter examples ., want more articles like this be sure to subscribe to our newsletters .

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Start the School Year Off Right With This Editable “Meet the Teacher” Slideshow

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• Letter Writing
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Parents Teacher Meeting Format | Check the Format & Sample Letters

Along with the education and learning of students, a parent-teacher meeting is also an essential part. That will help in enhancing and boosting the child’s engagement in the learning system. A parent-teacher meeting is an opportunity to share the academic progress, observation in the classroom and home, assessments, and their interaction with teachers, friends, etc. When a parent-teacher meeting is conducted in school, the principal invites the parents with a parents-teachers meeting notice. In order to write a notice to parents from school, check the below samples for a better understanding of the parents-teacher meeting format.

How to Write Notice to Parents from School?

Parents teachers meeting notice format, parents teacher meeting notice, parents meeting notice, notice for teachers meeting with principal, frequently asked questions on parents teacher meeting format.

We all know how important it is for the parents and teachers to meet in order to discuss the strong and weak points of a child. A parent might be invited to attend the meeting with any particular teacher or maybe all the teachers along with the principal, which will be mentioned in the parent-teacher meeting notice. Like other formal letters , a notice to parents from school is also a formal way of writing, which is sent to the parents by the respective class teachers with the signature of the principal. The parents’ meeting notice is sent to the parents just like a permission letter for school for a trip. To check the format of the parents-teacher meeting notice, read the below article.

The parents-teacher meeting format is essential to be followed, which includes the date, body, salutation, and principal’s signature. The format is quite simple, but you need to keep in mind that it should be written in a very formal tone.

Dear Parents,

(Signature)

Samples of Parents Teachers Meeting Notice

We have provided the samples of writing a parents-teachers meeting notice which will help you to be more clear about the format and the tone to be used while writing.

Date: 2nd February 2022

Dear Parents & Students,

This is to inform you that the 3rd Parents Teachers Meeting for the Classes 5th-10th will be held on 25th February 2022. This PTM will be held in the respective classrooms of the students from 10:00 am onwards.

Parents and students are requested to wait patiently along with the report cards and other necessary documents. It is compulsory for all the students and parents to attend the meeting.

JOE THOMPSON (sign)

Joe Thompson

Sunrise Public School

Dear Parent,

This notice is to inform you that I, Avilipsa Dutta, class teacher of Smita Ray, studying in Class 4th, section B, want to have a discussion with you about her and her performances in the class. It has been observed for a few days that she is getting distracted and not very attentive in the classroom. Therefore, we kindly request you to attend the meeting in the meeting room on 25th February 2022 at 3:00 pm. I hope this meeting will be fruitful for her growth and development.

AVILIPSA DUTTA (sign)

Avilipsa Dutta

Class teacher of 4th B

Dear Teachers,

All the teachers of Class 10th are hereby requested to attend the meeting on 25th February 2022 in the meeting hall, 2nd floor, for the discussion of curriculum strategy for the upcoming pre-board examination.

The meeting shall be held at 2:00 pm, and it is compulsory for all the teachers of Class 10th to be present with their laptops and presentations.

MATHEW JOHN (sign)

Mathew John

JK International Schools

How do we write a parent-teacher meeting notice?

To write a notice to the parents to inform them about the parent-teacher meeting, you will have to write the date, time, and location addressing all the parents and students to attend the meeting.

Dear Parents & Students, This is to inform you that the 2nd PTM will be held on 20th February from 2:00 pm onwards in the respective classes. All the parents are requested to be present at the mentioned time along with your wards to discuss the growth and performance of the children.

Regards, Principal School’s name

Do we have to write a notice for teachers meeting with the principal?

Yes, being the principal or the vice principal, you will have to write a notice informing about the meeting to be conducted for the teachers.

What needs to be discussed with the parents in the PTM?

In a parent teacher meeting, you will have to discuss children’s academic performance as well as their personal life openly so that the feedback can be really helpful to the students.

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• Welcome speech

How to write a welcome speech in 3 steps

With a printable welcome speech planner, outline and a sample welcome speech

By:  Susan Dugdale  

So, you've been asked to give a short welcome speech for an event. Congratulations! And now you want to be doubly sure you get it right. The right content. The right tone. Plus, the right length!

You'll find everything here you need to do that easily, from start to finish. 

Jump in. You are just three steps away from a completed welcome speech. Shall we start?

The fastest and best way to get your speech done is to:

• skim read this page to get an overview of the speech writing process, ( the welcome speech template and the planner you're going to use), to  read the example welcome speech , and to find out more about the function of a welcome speech and the importance of its tone .
• then download, print and complete the welcome speech planner .
• and lastly, use the notes you made in the planner to write your welcome speech . To help with that, you can download and print the outline of my example welcome speech to use.  Edit, and add your information to make the speech your own.

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The welcome speech template

To be effective your welcome speech needs to meet expected, as well as any specific, requirements dictated by the occasion.

The 6 standard welcome speech content ingredients

There are six common or standard content items in a good welcome speech.

• Greetings to welcome everyone and thanking them for coming along.
• Acknowledgement of special guests, if there are any.
• An introduction of the event itself and a brief overview of special highlights the audience will want to know about.
• Any important housekeeping information, for instance: where the bathrooms are, where lunch will be served and when...
• An introduction for the next speaker, if there is one.
• Thanking everyone for coming once more and then concluding having made everybody feel at ease, eagerly anticipating what is to come.

Numbers 1, 3, and 6 are basic essentials you cannot do without. Numbers 2, 4 and 5 may, or may not, be applicable. Pick what you need from them to fit your occasion.

Short sample welcome speech for a conference 

Now let's put all six ingredients into an example of a short welcome speech to open a conference that you can adapt for your own speech.

* (This speech is pure fiction! I made it up to show you how it's done. You'll see its tone is formal rather than informal to fit the occasion. I don't think there is a group called Parents United. However, there are others with a similar mission: 10 Inspiring Organizations that Promote Literacy and Education .)  

Example welcome speech - "Readers by Right"

"Sue-Ellen Thomas, Jim Smith, Jane Brown and all of our guests, good morning!

My name is April Molloy, and it's my privilege and great pleasure on behalf of Parents United to welcome you all here today.

We are delighted to have you with us to participate and share in this special occasion, our 5th annual Children's Day Conference. Thank you for coming. That many of you have willingly traveled long distances to be here serves as a reminder to us all just how important our work is.

Parents United is committed to actively raising the quality of life for every child. We want all children, regardless of race, creed or circumstance to achieve their full potential. Our task is to make it possible. Our mission is to provide practical, step by step assistance.

This year our theme is literacy. We've named the day 'Readers by Right'.

Thanks to the 1948 United Nations Universal Declaration of Human Rights, we are aware of 'rights' in many spheres, including education.  Article 26 declared it should be compulsory and free for children.

That goal is as pertinent today as it was then. And it's a goal I know we all share - the full development of every child. As a body, Parents United recognizes good reading skills established in childhood as the foundation of fulfilling, and ongoing education.

We are honored to have Sue-Ellen Thomas, Jim Smith and Jane Brown with us today. All three are esteemed specialists in teaching young children to read.

Sue-Ellen has worked for a long time with educational authorities to establish programs putting in place necessary pre-reading skills. Her hard work needs no introduction. The results speak for themselves.

Jim and Jane bring their passion, and knowledge of how to reach those in our communities who are frequently overlooked or bypassed. Their work among disadvantaged English-as-a-second-language families has bridged gaps that were deep dark chasms.

Prepare yourself to be challenged, excited and inspired.

And before I handover to Lesley Watts, our coordinator for 'Readers by Right', who will outline the day's various events, I want to say once more on behalf of the Parents United organizing committee, welcome. It's wonderful to see so many of you here." 

Get your welcome speech started

To shortcut wondering, "Should I say this?" or "Maybe I should say that?" and "Then again there's also ...", I have a very simple solution for you.

Get yourself a printable welcome speech planner

Download and print my  special greeting address planner .

It covers ALL the necessary ingredients that go into preparing a successful welcome speech. It's simple to use and easily filled out. Once it's done, writing your speech will be a lot less hassle as you'll have the core content ready to work with.

Writing your welcome speech

Tips to help you get your speech right.

When you're entering information into your speech planner:

• ensure you've got all the names of individuals or special guests you need to mention specifically and, that you know how to pronounce each of them. Also check that you know and use their preferred pronouns: them/they, she/her, he/him...
• double check the remarks you're going to make about them, or anything else, are factually correct.

Use your introduction of your guests/or the event, as a "teaser" for what is going to come. It will help create anticipation in the audience. Don't ruin it by giving too much away! Just enough to tempt and no more.

Keep it brief. One to two minutes is generally sufficient.

(The word count of my sample welcome speech is 357. It will take approximately 2 minutes to say .) 

Use the S-S-S formula for success: Short, Simple and Sincere. Your listeners will appreciate it.

Get a printable welcome speech outline

If you would like to use and adapt the structure I used in my sample speech as the foundation for your welcome speech, click the link to download the printable: welcome speech outline .

Then edit; delete, amend and add, until you are done.

Get a hand with vocabulary

If you're stuck for words, here's a large selection of  adaptable welcoming phrases with example s entences.  Reading through them could help you to find exactly what you want.

What does a good welcome speech do?

An effective welcome speech has three important functions. It:

• signals the official beginning of an event . It says to the audience, hush, sit down, stop talking and listen. What you came for is starting!
• sets the tone for the occasion through the choice of language used . For example, using light-hearted and informal words to welcome guests to a dear friend's birthday party may be completely appropriate.  However, the same type of language to welcome family and friends to a memorial service is unlikely to be. In that setting, people generally expect a more solemn and formal word choice. They could be deeply offended and think the use of casual language is disrespectful.  Understanding and getting tone right is a key element in the overall success of your welcome speech.  
• unites the audience . It draws everyone together in the common purpose at the heart of the occasion. For example, at a birthday party, the welcome speech invites everyone to join in celebrating the person whose birthday it is. The welcome speech opening a specialist conference will affirm its principal purpose: the coming together of people with mutual interests to meet and share new knowledge. Or if a welcome speech is given to newcomers in a workplace, club or educational setting, its purpose is to give an introductory overview of how things work to help them feel more at ease in their new situation - to help them develop a sense of belonging.

Getting the tone right for an event

What is tone.

Tone is the combined impact of the words chosen to express something, with how they are structured and, delivered.  All three elements come together to create tone * . 

Get tone wrong, and your welcome speech is a disaster.

Get it right, and it's a triumph!

(Yes, that's hyperbole but I'm sure you get the idea. ☺)

* Tone - a mood, quality or feeling

How to choose the right words

The beginning of getting tone right is to think about your audience and the event itself. Your goal is to unite and bring them together in the main purpose at the core of the occasion. What type of language will do that most appropriately and easily?

To answer that question, think about the common interest everybody shares - the principal reason behind them getting together.  It will help guide your language choice.

Is it a fun event like a birthday party for close friends and family? If so, then informal language is likely to be the most apt.

You might hear something along the lines of: "Well, here we all are! The big day has finally arrived. Jean-Marie is 50! Half a century! How on earth did that happen?"

If it's a remembrance service for someone who has recently died, the language you're likely to hear is more formal.

For example: "Friends, family, colleagues, thank you for joining us today to celebrate and give thanks for our dear Jean-Marie. Your presence is gratefully appreciated." 

What is appropriate? What is expected?  Do spend some time thinking tone through. Misunderstanding and getting it wrong can be very embarrassing for everyone. If in doubt, ask someone whose opinion you trust.

Related helpful pages

Help rehearsing your welcome speech.

Get  step by step instructions on how to rehearse  including how to make and use cue cards.

And please do rehearse. It makes a huge difference! You'll sound, and look better. Taking the time to rehearse shows respect for yourself, the audience and the event. Truly.

Help to manage pre-speech jitters

Nervous? If you're shaking in your boots at the thought of having to speak in front of an audience, click  overcoming public speaking fear  for assistance. Take your time. The page has 14 tried and tested suggestions to consider.

Help with other types of welcome speeches

Or perhaps you need  welcome to the family speeches   or a  church welcome speech sample ? Click the links to find easily adaptable examples.

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Parent's Academy › Speech Therapy › IEP › How to Prepare for a Parent-Teacher Conference

How to Prepare for a Parent-Teacher Conference

Educational Consultant and Learning Specialist , Katonah , New York

Jan 14, 2022 While there is no specific list of questions to ask at parent-teacher conferences, it is beneficial for parents to prepare a list prior to formal school meetings.

In This Article

If social or bullying issues are of concern, parents may consider asking;, if attention issues are of concern, parents may consider asking;, if academic issues are of concern, parents may consider asking;, the child study team consists of parents as well as the following professionals:, prior to all parent-teacher meetings ending, parents need to ask;, what are the five most important things a parent should want to know when they walk away from a parent teacher conference, what is a topic that is overlooked in parent teacher communication in general, if you or your school personnel believe that your child may require additional support and services in school, the next step would be to ask for an evaluation for a 504 plan or an individualized education program (commonly referred to by the letters iep).

I recommend that parents take notes and obtain a stated plan of action at the end of each meeting. It is important that parents not leave any meeting unless they understand the next steps in securing the specific individualized needs of their child. 

Ten Questions Parents Should Ask at a Parent-Teacher Conference

• “Is my son getting along well with his peers?”
• “Is he sought out during structured or unstructured time?”
• “Does he have one or two friends with whom he feels comfortable?”
• “What steps are being taken to help foster his relationships with his peers?”

• “Is my daughter participating in class discussions and activities?”
• “Is she paying attention in class and is she engaged in lectures and assigned tasks?”
• “Does she appear to zone out or is she actively disruptive?”
• “What strategies are you incorporating to redirect her back to her tasks?”
• “What are my child’s strongest and weakest subjects?”
• “What are some examples of these strengths and weaknesses?”
• “Are there certain subjects where my daughter appears to be more attentive and engaged in the learning process?”
• “What do you suggest we do to help increase her attention?”
• Is she able to go from initiation to completion of task without assistance?”
• Does she work better when you break the assignment down into manageable components?” 
• Does she have the understanding of how to negotiate and navigate assignments working efficiently and effectively at times?”
• Does my daughter demonstrate the ability to control her impulses, and think before she acts?”
• “Is your level of concern for her attention issues sufficient to warrant a ‘Child Study Team’ meeting?”
• “Do you think an evaluation is warranted to understand why attention issues are present?”

• “What are my son’s strongest and weakest subjects?”
• “What are some examples of his strengths and weaknesses?”
• “How is he being evaluated academically?”
• “Is he submitting his homework in on time?”
• “What is the quality of his homework?”
• “Does he seem prepared for quizzes and tests?”
• “What is his performance on these quizzes and tests?”
• “Does a disparity exist between his knowledge base in class, and his performance on quizzes and tests?”
• “What accommodations (such as a calculator or an electronic speller) can he use to complete in class assignments?”
•  “What additional assistance or support do you recommend at this time to address the concerns that you have mentioned?”
• “At what point will the “Child Study Team be brought together to discuss my child’s profile and present level of performance?”
• Classroom Teacher
• School Psychologist
• Learning Specialist
• Speech and Language Pathologists
• “When should we meet again to discuss the concerns raised here today, and to provide an update on my child’s progress and performance?”
• Present level of academic performance
• Level of social and academic engagement in the class
• Homework and performance on quizzes and tests are commensurate with classroom observations
• Does the teacher observe social, attention or academic issues?
• What parents can do to partner with the school to help their children feel successful

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Maintaining an open line of communication between the home and the school is frequently overlooked. It is through home-school communication that parents and teachers can partner together. Parents need to be informed. They need to understand their child’s profile and how to advocate on their behalf. By working together with classroom teachers, parents will understand what strategies they can incorporate at home that will foster skillset development at school. Bridging the gap between the home and the school is the best ways to have children reach their full potential.

What Are Some Questions Parents Can Ask to Potentially Detect a Learning Disability Early On?

Parents observe their children every day for years prior to going to school. They spend the most amount of time with their children. They are the ones who understand first hand if there are social, anxiety , attention, or learning issues. They may not have a name for what they are observing, but, they know that something is amiss.  In my book, The ABC’s of Learning Issues , twenty four identified learning issues are discussed in detail that includes behaviors parents may observe if their children demonstrate a specific learning issue. 

Some questions parents can ask to potentially detect a learning disability early on include partnering with professionals who have an understanding of that area of concern. For example, if you suspect your child has a sound production and articulation difficulty or auditory processing difficulties , seek the help of a speech and language pathologist. If you suspect your child has socialization difficulties, is socially anxious, or demonstrates selected mutism, seek the services of a child psychologist. If you suspect your child has a learning issue, seek the help of their classroom teacher and ask that a formal evaluation be administered.

Early intervention is the essential in helping children to overcome social, attentional, and learning issues. Parents are their children’s advocate. They need to ask questions, seek guidance and provide identified support and services as needed. 

504 Plans provide building level support (support within the child’s school) to assist children to bridge the gaps in their academic performance. This plan allows informal support for students with learning and attention issues who meet certain criteria. 

The 504 Plan outlines how children’s specific needs are met with accommodations, modifications, and other services. These measures are put into place in an attempt to remove barriers to learning.

With a 504 Plan, children stay within the general education setting throughout the day and participate in the general education curriculum. The general education teacher, the special education teacher, reading specialists, speech therapists, occupational therapists, and other professionals bring any necessary materials to the classroom and work directly with the student there.

An IEP is a plan or program is developed to ensure that a child who has a disability that is identified under the law receives specialized instruction and related services. Typically, children who require modifications to their curriculum will have an IEP, not a 504 Plan. Some children will be identified with a specific diagnosis ensuring that they receive an IEP .

As stated before, there is no specific list of questions to ask at parent-teacher conferences, it is beneficial for parents to prepare a list prior to formal school meetings. I recommend that parents take notes and obtain a stated plan of action at the end of each meeting. It is important that parents not leave any meeting unless they understand the next steps in securing the specific individualized needs of their child.

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The author’s views are entirely his or her own and may not necessarily reflect the views of Blub Blub Inc. All content provided on this website is for informational purposes only and is not intended to be a substitute for independent professional medical judgement, advice, diagnosis, or treatment. Always seek the advice of your physician or other qualified health provider with any questions you may have regarding a medical condition. Never disregard professional medical advice or delay in seeking it because of something you have read on this website.

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Headteacher's welcome presentation to parents, whether you're a new headteacher or an existing head welcoming new parents, download our template to help you structure your thoughts and make sure you cover everything you need to., download and adapt our template.

Use this presentation to get new parents/carers to your school informed and confident. 

This presentation should take no more than 30 minutes.

You'll cover:

• An introduction to yourself as headteacher
• A potted history of your school
• Your school’s vision and ethos
• If you're in a trust/federation: an overview of this
• Expectations for:
• If your school runs breakfast/after-school clubs: what this looks like
• How parents/carers can get involved in your school:
• Becoming a governor
• Joining the PTA
• A flag about free school meals (FSM)
• Key dates for the diary
• Parents/carers first ports of call

Note: select 'enable editing' to view the below downloads if the formatting is affected by your specific version of Word or PowerPoint.

Presentation

In advance of the session:

Headteacher's

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• New headteacher: questions to ask your SLT
• How to develop and embed your school's vision
• Welcome packs for parents and pupils
• New headteacher's letter to parents/carers
• 5 tips for effective parent communication

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Welcome Speech for Meeting

When it comes to speeches , a lot of people, not only students but even employees and some employers, cringe or find the word scary. It does not have to be as long as you know what you are doing, how you are doing it, and what you are writing about. However, even with all that advice, there are still some people who do not want to be the center of making the speech and would want to find someone else to be able to do it. It goes without saying making a speech is the least worrisome thing you can do and you can present, especially if you know what you are talking about and what you are going to be presenting. If you know who your audience is, then making a speech is nothing short of a wonderful experience. 

As we all know, there are a lot of kinds of speeches, and one is  a welcome speech . When we hear a welcome speech, we think of something as easy as welcoming someone. But, it is not as easy as simply welcoming a person or a group of people to the place or to the event. Making a welcome speech has its own tips to get you started, and it has its own details that you need to look forward to in learning. So with that being said, here are your 10+ examples of a welcome speech for a meeting.

10+ Welcome Speech for Meeting Examples

1. welcome speech for governor meeting.

Size: 163 KB

2. Welcome Chairman’s Speech for Meeting

Size: 57 KB

3. Welcome Speech for Manager Meeting

Size: 31 KB

4. Welcome & Introduction Speech for Meeting

Size: 40 KB

5. Welcome Speech for University Meeting

Size: 269 KB

6. Welcome Speech for Remote Meeting

Size: 106 KB

7. Welcome Speech for Event Meeting

Size: 190 KB

8. Welcome Speech for Shareholders Meeting

Size: 210 KB

9. Welcome Speech for Meeting in PDF

Size: 116 KB

10. Welcome & Opening Speech for Meeting

Size: 28 KB

11. Welcome Speech for Bank Meeting

Size: 76 KB

What Is a Welcome Speech for a Meeting?

A welcome speech for a meeting is a kind of speech that is made useful to introduce , greet, and welcome important people or those who have higher influences in your company, group, or organization. This welcome speech caters to simply getting new people to be acquainted with the guests or the visitors. In addition to that, a welcome speech for a meeting is often only done when visitors like shareholders, managers, and governors are planning on attending an important event or an important meeting. 

The purpose of a welcome speech is to introduce to the public or to the crowd the names of the people present. It is to welcome them to the event and to be able for them to know who the rest of the people present are. In addition to that, the use of a welcome speech is to introduce the purpose of the meeting, for the people present and for the general public. 

How to Write a Welcome Speech for Meeting?

Making a speech may seem easy or difficult, depending on how you are going to look at it. But did you know that before you can make the speech, you have to write it down as well? If you think that is another difficult thing to do, think again. Here are some tips to help you get through that problem .

1. Remember to Take All Details into Account

The details of the welcome speech are basically the names of the people or the important people who are coming. This is the responsibility of the one who is assigned to make the welcome speech. Always make sure that all details needed are within your reach or that you already have them down as notes.

2. Write a Short Draft of Your Speech

Draft it out . It may sound as simple as that, and it really is, but to make a good welcome speech, one must at least learn to draft out what you need to say. Make sure that you know the theme, the people, the event, and the titles or the ranks of the important people, such as manager, the CEO, the president, etc.

3. Use Simple Words When Writing the Speech

If you think using difficult or unfamiliar jargon would impress your guests and audience, you may want to think again. Using jargon that is not familiar to everyone, in general, would only confuse them. Some may be able to understand it while others do not. To avoid this issue, it is best to use simple or commonly used words to write your speech. There are other ways to impress your guests, but using difficult words is not one of them.

4. Practice Pronouncing the Names of the Guests

Since this is a speech, the next best thing to do while you are also writing is to practice it out loud. Practice how you are going to say their names properly. Practicing helps by making you feel less nervous and less prone to forgetting the entire speech. In addition to that, by writing the names of your guests, you may also want to keep an eye on the spelling.

5. Revise If There Are Any Issues with It

Just as making the final output from the draft, it is always best to review, revise, and recheck if there are any issues you may have missed. Revising your work helps to maintain the flow of your speech.

What is a welcome speech for meeting?

A welcome speech is a kind of speech that anyone makes in order to welcome and introduce an important person to the company or an organization.

How do you write a good welcome speech for meeting?

To write a good welcome speech, all you have to do is to follow the steps found in the tips.

What should not be in a welcome speech?

A welcome speech is just a short speech to welcome people. What should not be in it is introducing every single person in the audience or writing a speech about you.

It goes without saying there is really nothing to fear when you are making or writing a speech. Writing a welcome speech is the easiest kind as all you have to do is to know who your honored guests are and the event you are going to be holding the speech in. In addition to that, writing a welcome speech only takes a few minutes especially when you already have a draft in mind. In this case, welcome speeches can be done by just about anyone: employees, students, teachers, and even employers. Anyone can write it; however, it takes good practice to write a very good welcome speech.

Welcome Speech Generator for Meeting

Text prompt

• Instructive
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How to start a meeting on a positive note with a welcome speech for meeting

Writing a concise welcome speech for meeting

11 Rules for Successful Meetings with Parents

How can you make the most of school meetings and sidestep some of the most common pitfalls? Today’s post brings you 11 practical tips for successful meetings with families. These were excerpted and adapted from the new fifth edition of Educating Students with Severe and Multiple Disabilities, edited by Fred P. Orelove, Dick Sobsey, and Donna L. Gilles.

Schedule with care.

Don’t just send a form letter—talk about upcoming meetings with parents well before you schedule them. Be sure to ask about the family’s scheduling preferences, too. Not only does this communicate a welcoming attitude, it also increases the likelihood that parents will attend the meeting.

Encourage student participation.

Whenever possible, students should be present at meetings and fully participate in them. Make this clear to parents and the student ahead of time. If the student can’t attend the planning meetings for whatever reason, discuss this in advance and draw up a plan to assess student preferences and incorporate them into the education plan. (For guidance on getting started with student-directed IEPs, see this blog post . )

Welcome guests (even little ones).

Some parents might want to bring infants or young children to the meeting rather than leave them at home with another caregiver. Be accommodating whenever possible; remember that in some cultures, infants stay with their mothers continually for their first year or longer. Tell parents they’re also welcome to invite other adults who are involved in the student’s care or learning.

Communicate a clear purpose.

If you tell parents that the meeting will be a time to discuss goals, objectives, and teaching methods, be sure these topics are open for group discussion and the plan isn’t predetermined. Sometimes, parents are told that the meeting will welcome their input—but when they arrive, they’re asked to sign a pre-prepared plan. Some parents may passively accept the plan while feeling resentful, and others will demand that the planning process start over. Neither scenario is the best use of everyone’s time, or the best path to an effective education plan.

Invite an interpreter.

Does the family need an interpreter at the meeting to help facilitate communication? As you make arrangements, be sure to invite the family to help choose the interpreter. Meeting with the interpreter ahead of time is also a good idea; it’ll give you a chance to ask him or her for recommendations on communicating respectfully with the family.

Don’t delay.

Always start the meeting on time or as close to on time as possible, and be sure that all team members who have a role in the meeting arrive in a timely manner. Delays can make parents anxious and send the message that their time isn’t important. Sometimes a team member’s absence or late arrival is unavoidable, but these should be rare exceptions. Also, make sure team members stay for the whole meeting, since “dropping in” for a few minutes communicates lack of involvement and inter­est. Effective collaborative teaming requires sharing and discussion from all team members, not a collec­tion of separate ideas.

Make introductions.

Help parents feel at ease by taking the time to introduce everyone at the start of the meeting. Consider taking the extra step of making name cards for everyone in attendance; this may be especially useful to parents who haven’t had the opportu­nity to get to know all the team members. If more than two or three team members are new to them, most parents will forget some of their names and positions, which may deter them from asking important questions at the meeting.

Be time-conscious.

Tell parents up front how long you think the meeting might last. Many parents have work commitments or child care require­ments in the mix, and meetings that run longer than expected can create a big problem. If parents are worried the whole time that the meeting will run late, then they’re much more likely to be anxious and distracted. Meetings that are shorter than expected can also be jarring: a parent expecting an in-depth two-hour discussion might be upset when the meeting lasts a quick 20 minutes.

Bring refreshments.

It’s not a must, but offering some light refreshments and/or beverages can go a long way toward making everyone feel more welcome, relaxed, and comfortable. (Important note: If you decide not to have food or beverages at the meeting, make sure all team members are on the same page and get the memo. If coffee isn’t served at the meeting, for example, a teacher shouldn’t arrive with steaming coffee mug in hand.)

Resolve conflicts respectfully.

No matter how strong and positive the relationship between parents and members of the school team, there will likely be some differences of opinion and disputes from time to time. When conflict crops up, act quickly to seek a resolution that addresses the specific issue at hand and maintains the relationship between school and family. To work toward a good solution, try to find common ground, emphasize the positive qualities of the student and family, and always take the family’s needs and point of view into consideration.

Consider other communication options.

Sometimes, for one reason or another, parents are simply unable to get to school meetings despite your efforts to include them. When this happens, look for other ways to get important input from the family. Some families may want to jot down ideas in a communication book, some might prefer email, and some might be able to take part in the meeting via video chat. A meeting at the home might also be considered as an alternative, depending on the family’s preferences—some may find a home meeting intrusive, while others may find them more comfortable.

These are just a few tips to get you started on the path to efficient, productive parent meetings. What are your favorite strategies for making meetings run smoothly? Share them in the comments section below!

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Coaches Toolbox

Ideas for Parent Meeting

The purpose of this post is not to say that you should run your Parent’s Meeting like this, but just to stimulate your thinking on how you can make your Parent’s Meeting as productive as possible.  It is more than a task to complete on the season checklist, it is an important opportunity to build positive rapport with your athlete’s parents!

The coach/parent relationship is extremely important, and as we all know, is one of the most difficult parts of coaching. I believe that holding a pre-season parent meeting will help to communicate with the parents in mass in a non-confrontational way. After our meeting, we open the practice to parents to watch.

The agenda that I have used for our parent meetings is outlined below

We start off with this quote from Lou Holtz:

I don’t think coaching is about making a million dollars a year. I don’t think coaching is about winning championships. I don’t think coaching is about going to a great school. I think coaching is about helping young people have a chance to succeed. There is no more awesome responsibility than that. I think one of the greatest honors a person can have is to be called ‘Coach.’ ” —Lou Holtz

WE ALREADY ARE AT A GREAT SCHOOL!

1. Thank you for your attendance and for dealing with our practice times throughout the year—there are seven different practice times and game schedules being played right now. 2. Coaching Staff and attendance for information purpose. 3. Goal #1 for coaches: Establish a life—long relationship with each participant that cannot be broken. Goal #2 for coaches: Assist in the development of all aspects of the life of the participants. Goal #1 for participants: Have the most rewarding season of his/her career to this point in our sport. 4. Cost to parents

5. Relationship of coach and parents A. I look forward to a friendly, professional, and productive relationship with every parent. B. Roles—Play, coach, officiate, support (Each of us should stick to one of those roles ONLY) C. Please be supportive—“Listen to your coaches about (volleyball, soccer, football, baseball, whatever the sport is)” is the best advice to give. I have an entire program to consider. Over 100 students in grades 5-12. D. Notebook—please look at your son/daughter’s team notebook that we provide him/her.  It will helps you understand our philosophy E. Playing time—Coach’s decision and is not negotiable F. Role in program or program level (varsity, JV, Freshman)—Coach’s decision and not negotiable G. Strategy—Coach’s decision and not negotiable H. I will not discuss other players with parents I. I will talk to you about any other area that can help your son J. Please support our priorities—again, please see your player’s notebooks.  We put their personal spirituality, family, health, citizenship, and academics as higher priorities than basketball.  I would rather have him miss practice for a Dr. appointment than to miss a class.  Of course, I would prefer he not miss class or practice, but if a choice has to be made, he would be excused from practice as long as I know ahead of time so that I am not surprised.  I hope it doesn’t happen, but I realize there are emergencies where communication with a coach is not a priority. K. We ask that you follow the chain of command on all concerns. If your son has a concern that he shares with you, please ask him if he has spoken to the coach about it. We would appreciate your son extending us the courtesy of seeing the coach he has a concern with first. I am not perfect, but I am the coach and it is my job to deal with any problem that affects the program. I would appreciate hearing concerns directly from your son.  I do my best to be someone who is worthy of their trust and respect to be able to approach when there is an issue. L. Parents may attend practice. However, it is the opinion of our coaching staff that it is not in the best interest of your son to do so.  We feel it puts undo pressure on him, but each child is different in that regard.

6. Administrative Items Web Site Waiver, Prospect Sheet, Code of Conduct 7. Web Site, E-mails 8. Question and answer 9. Food for away games Varsity and Junior Varsity (Need volunteers) Freshman Games (Need volunteers) Other ideas–signs, buttons, pictures, having the team over to your home Please follow our priorities if the players are at your home 10. Locker room tour for parents and watch practice if you are able.

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15 Ways to Start a Speech + Bonus Tips

You have heard the saying “First impressions are lasting; you never get a second chance to create a good first impression.”

The same is true when talking about how to start a speech…

The truth is, when you start your speech, you must focus everything on making a positive first impression on your audience members (especially if you are doing the presentation virtually ). The introduction is basically the formal greetings for speeches, so let’s be sure to get this right to really hook the audience.

Here are 15 different ways to start a speech as well as 2 extra BONUS tips at the end.

1) Thank the Organizers and Audience

You can start by thanking the audience for coming and thanking the organization for inviting you to speak.

Refer to the person who introduced you or to one or more of the senior people in the organization in the audience.

This compliments them, makes them feel proud and happy about your presence, and connects you to the audience like an electrical plug in a socket.

2) Start With a Positive Statement

A presentation tip at the start is to tell the audience members how much they will like and enjoy what you have to say.

For example, you might say:

“You’re really going to enjoy the time we spend together this evening. I’m going to share with you some of the most important ideas that have ever been discovered in this area.”

Remember that  speaking is an art,  so be an artist and take complete control of your performance,

3) Compliment the Audience

You can begin by complimenting the audience members sincerely and with great respect.

Smile as if you are really glad to see them as if they are all old friends of yours that you have not seen for quite a while.

You can tell them that it is a great honor for you to be here, that they are some of the most important people in this business or industry, and that you are looking forward to sharing some key ideas with them.

You could say something like:

“It is an honor to be here with you today. You are the elite, the top 10 percent of people in this industry. Only the very best people in any field will take the time and make the sacrifice to come so far for a conference like this.”

4) Start Your Speech By Referring to Current Events

Use a current event front-page news story to transition into your subject and to illustrate or prove your point. You can bring a copy of the newspaper and hold it up as you refer to it in your introduction.

This visual image of you holding the paper and reciting or reading a key point rivets the audience’s attention and causes people to lean forward to hear what you have to say.

5) Refer to a Historical Event

For many years, I studied military history…

Especially the lives and campaigns of the great generals and the decisive battles they won. One of my favorites was Alexander the Great.

One day, I was asked to give a talk on leadership principles to a roomful of managers for a Fortune 500 company.

I decided that the campaign of Alexander the Great against Darius of Persia would make an excellent story that would illustrate the leadership qualities of one of the great commanders in history.

I opened my talk with these words:

“Once upon a time there was a young man named Alex who grew up in a poor country. But Alex was a little bit ambitious. From an early age, he decided that he wanted to conquer the entire known world. But there was a small problem. Most of the known world was under the control of a huge multinational called the Persian Empire, headed by King Darius II. To fulfill his ambition, Alex was going to have to take the market share away from the market leader, who was very determined to hold on to it.

This is the same situation that exists between you and your major competitors in the market today. You are going to have to use all your leadership skills to win the great marketing battles of the future.”

6) Refer to a Well Known Person

You can start by quoting a well-known person or publication that recently made an important statement.

One of the subjects I touch upon regularly is the importance of continual personal development.

I will say something like:

“In the twenty-first century, knowledge and know-how are the keys to success. As basketball coach Pat Riley said, ‘If you are not getting better, you are getting worse.’”

7) Refer to a Recent Conversation

Start by telling a story about a recent conversation with someone in attendance.

For instance, I might say:

“A few minutes ago, I was talking with Tom Robinson in the lobby. He told me that this is one of the very best times to be working in this industry, and I agree.”

8) Make a Shocking Statement

You can start your talk by making a shocking statement of some kind.

For example, you might say something like:

“According to a recent study, there will be more change, more competition, and more opportunities in this industry in the next year than ever before. And 72 percent of the people in this room will be doing something different within two years if they do not rapidly adapt top these changes.”

Click here If you want to learn more techniques to wow your audience.

9) Quote From Recent Research

You can start by quoting a recent research report.

One example is:

“According to a story in a recent issue of Businessweek, there were almost 11 million millionaires in America in 2018, most of them self-made.”

10) Start Your Speech By Giving Them Hope

The French philosopher Gustav Le Bon once wrote, “The only religion of mankind is, and always has been hope.”

When you speak effectively, you give people hope of some kind.

Remember, the ultimate purpose of speaking is to inspire people to do things that they would not have done in the absence of your comments.

Everything you say should relate to the actions you want people to take and the reasons that they should take those actions.

11) Be Entertaining

Bill Gove used to walk onto the stage after his introduction if he had just finished talking to someone on the side and was breaking off to give his talk to the group.

The audience got the feeling that his entire talk was one continuous conversation, devoid of meaningless filler words .

Bill would often go to the edge of the stage and then drop his voice in a conspiratorial way, open his arms, and beckon the audience members to come a little closer.

He would say, “Come here, let me tell you something,” and then he would wave them forward as though he was about to tell a secret to the entire room.

The amazing thing was that everyone in the room would lean forward to hear this “secret” that he was about to share. People would all suddenly realize what they were doing and break out in laughter. It was a wonderful device to get the audience into the palm of his hands.

12) Ask a Question

You can open by making a positive statement and then ask a question requiring a show of hands.

Try something like this:

“This is a great time to be alive and in business in America. By the way how many people here are self-employed?”

Raise your hand to indicate what you want people to do. I have used this line, and after a number of hands go up, I then say to someone who raised their hand in the front, “How many people here are really self-employed?”

Invariably, someone will say, “We all are!”

I then compliment and affirm the answer:  “You’re right! We are all self-employed, from the time we take our first jobs to the day that we retire; we all work for ourselves, no matter who signs our paychecks.”

13) Open With a Problem

You can start with a problem that must be solved. If it is a problem that almost everyone has in common, you will immediately have the audience’s complete and undivided attention.

For example, you could say:

“Fully 63 percent of baby boomers are moving toward retirement without enough money put aside to provide for themselves for as long as they are going to live. We must address this problem and take action immediately to ensure that each person who retires will be able to live comfortably for the rest of his or her natural life.”

14) Make a Strong Statement, Then Ask a Question

You can start by making a strong statement and then ask a question. You then follow with an answer and ask another question. This gets people immediately involved and listening to your every word.

Here’s an example:

“Twenty percent of the people in our society make 80 percent of the money. Are you a member of the top 20 percent? If not, would you like to join the top 20 percent or even the top 10 percent? Well, in the next few minutes, I am going to give you some ideas to help you become some of the highest-paid people in our society. Would that be a good goal for our time together today?”

15) Tell a Story

You can start your talk with a story. Some of the most powerful words grab the complete attention of the audience are, “Once upon a time…”

From infancy and early childhood, people love stories of any kind. When you start off with the words, “Once upon a time…” you tell the audience that a story is coming. People immediately settle down, become quiet, and lean forward like kids around a campfire.

When I conduct full-day seminars and I want to bring people back to their seats after a break, I will say loudly, “Once upon a time there was a man, right here in this city…”

As soon as I say these words, people hurry back to their seats and begin to listen attentively to the rest of the story.

The story technique is very effective.

In fact, its probably one of the best public speaking tips I’ve learned to this day.

Bonus Tip: Tell Them About Yourself

Very often, I will start a speech to a business, sales, or entrepreneurial group by saying:

“I started off without graduating from high school. My family had no money. Everything I accomplished in life I had to do on my own with very little help from anyone else.”

It is amazing how many people come up to me after a talk that began with those words and tells me that was their experience as well.

They tell me that they could immediately identify with me because they too had started with poor grades and limited funds, as most people do. As a result, they were open to the rest of my talk, even a full-day seminar, and felt that everything I said was more valid and authentic than if I had been a person who started off with a successful background.

Building a bridge like this is very helpful in bringing the audience onto your side.

Bonus Tip: Get Them Talking to One Another

You can ask people to turn to the person next to them to discuss a particular point.

For instance, you could say:

“Tell the person next to you what you would like to learn from this seminar.”

Whatever you ask your audience members to do, within reason, they will do it for you. Your commands and your thought leadership will easily influence them, as long as you ask them with confidence.

By following any one of these tips for starting your speech, you are sure to grab your audience’s attention every time. How do you start a speech? Let me know in the comments.

« Previous Post 9 Tips to End a Speech With a Bang Next Post » 15 Ways to Overcome Your Fears of Writing a Book

About Brian Tracy — Brian is recognized as the top sales training and personal success authority in the world today. He has authored more than 60 books and has produced more than 500 audio and video learning programs on sales, management, business success and personal development, including worldwide bestseller The Psychology of Achievement. Brian's goal is to help you achieve your personal and business goals faster and easier than you ever imagined. You can follow him on Twitter , Facebook , Pinterest , Linkedin and Youtube .

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How to Introduce Your Parents and Your In-Laws

We have expert-backed tips to ensure everything goes smoothly.

Jaimie Mackey was the real weddings editor at Brides from 2013 to 2015. She also worked as a luxury wedding planner and produced over 100 high-end weddings and events in Colorado

Hinterhaus Productions / Getty Images

Whether you're engaged and the wedding day is fast approaching, or you're in a long-term partnership with someone you love, there’s a relationship (other than yours with your betrothed, of course!) that needs some special attention: The one between your parents and your in-laws ! If they’ve never met before, it’s high time for that first introduction (especially if wedding planning has begun), and even if they have had a chance or two to chat, there’s no time like the present to help them get to know one another a little bit better.

Below, we provide valuable tips, straight from a relationship expert, about how to ensure this introduction between important family members goes smoothly.

Meet the Expert

Jaime Bronstein  is a licensed relationship therapist and author of  MAN*ifesting .

Stay Relaxed

First things first: It’s really easy to get nervous about introducing your parents and in-laws for the first time (which is totally normal!), but if you and your S.O. are relaxed, everyone else will be, too. Licensed relationship expert Jaime Bronstein suggests trying to simply have a positive attitude. "If you [envision] things going well, there's a better chance that they will go well," she says.

Extend an Invitation

Historically, the parents of the groom would reach out to the parents of the bride to arrange that first meeting, but this tradition is a bit outdated. The bottom line: Anybody's parents can make the first move, or the two of you, as the couple getting married, can arrange a meeting for everyone, instead. This is often the simplest option and is becoming more and more popular, especially for couples who have been dating for a long time.

Navigate Divorces Respectfully

If your or your partner’s parents are divorced , you may need to arrange two separate meetings (especially if the separated parents don’t exactly get along). Regardless of which parent you might be closer to, try to give all parents (including step-parents!) a chance to meet in advance of your big day.

When it comes to the actual meeting, if you have members of divorced couples present, Bronstein recommends that you speak with your parents ahead of time just to ensure that everyone is feeling good about the event. "In the case of divorced parents who don't get along, [the couple] should talk with them beforehand and request that they are civil to one another for everyone's sake," she suggests. This includes giving everyone a heads-up. For example, if the bride has parents who are married, and the groom has parents who are divorced, the bride should let her own parents know that the groom's parents are no longer together, just to avoid any awkward questions or comments. And Bronsteins notes that encouraging everyone to stay open-minded is key—you want the event to be a judgment-free zone.

Lastly—and it may seem obvious but it's worth mentioning—you, as the marrying couple, should not bring up your parents' marital status during the dinner or meet-up. "Let the [parents] lead the conversation and offer information about their marriage history and current status; it's not your job to bring it up," explains Bronstein.

Deal With Distance

If you and your partner grew up near one another, arranging a meeting may be relatively simple. But if you’re from the east coast, for example, your partner is from London, and you both live in California, arranging to get your parents in one place could be tough. One option is having your parents and your future in-laws come to visit for multiple days at the same time for a family weekend—ideally right around your engagement—but keep in mind that for some couples, this might feel like a lot of pressure (and can be pretty expensive). If both sets of parents want to do this, it can be a good option! But if you've already started the wedding planning process and they still haven't met, getting the whole family together in the days prior to the wedding is probably your best bet. Set time aside ahead of the wedding for everyone to eat meals together so you can do some bonding before the big day.

Meet on Neutral Ground

Once you’ve found a date and time that fits into everyone’s schedules, it’s time to choose a place. It's a gracious gesture for one set of parents to offer to host, but finding somewhere neutral (whether your own home or a local restaurant) will make everyone much more comfortable. "Meeting at a restaurant is the way to go," says Bronstein. "A restaurant is beneficial because it's a neutral setting. If the sets of parents have different socio-economic statuses, you won't have to worry about one of them being uncomfortable at the other's luxurious home and vice-versa," she explains. "A restaurant is also better because everyone can focus more on getting to know one another versus being at home and needing to focus on entertaining, preparing the food, serving it, and generally making sure everyone has what they need."

With that in mind, try to choose a setting that’s affordable (a mid-priced restaurant) and generally crowd-pleasing (think farm-to-table, not a 10-course Michelin-star dinner). Make sure the setting is on the quiet side so you can all carry on a conversation.

Decide Who’s Paying—in Advance!

Don’t wait until the check comes to negotiate who will be footing the bill. If you know who will be paying ahead of time, you’ll be able to cater the setting to the host’s budget. Etiquette states that the groom’s parents pay during this first meeting, but there's no reason you have to stick to tradition in this scenario. One set of parents may want to pay if the other set is visiting from out of town, or you and your S.O. may decide to pay yourselves and avoid any awkward moments (we love this option, if you can swing it!).

Remember: You're the Hosts

Even if you’re not paying for the meal, you and your partner should act as hosts to facilitate conversation and make sure everyone is comfortable. You know your own parents best, and are probably at least somewhat familiar with your in-laws, so use what you know to lead the conversation to common interests. "Help facilitate conversations about what the two sets of parents have in common," recommends Bronstein. "Try to create a fun and light-hearted meeting where everyone is having a great time and it doesn't feel like a job interview. The ideal meeting would make everyone feel like they made new friends," she says.

And while part of playing host is bringing up topics and pointing out commonalities between your guests, you also want to help steer the conversations away from touchy subjects. "Don't bring up any topics that can be controversial, like politics or religion," points out Bronstein. "If touchy subjects arise, redirect the conversation to something more positive." She also recommends chatting with your own parents beforehand to give them a heads-up about anything sensitive they may need to know (like divorce, of course, or something like a recent death in the family or topics to definitely avoid).

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Speech Writing

Introduction Speech

Introduction Speech - A Step-by-Step Guide & Examples

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Introduction speeches are all around us. Whenever we meet a new group of people in formal settings, we have to introduce ourselves. That’s what an introduction speech is all about.

When you're facing a formal audience, your ability to deliver a compelling introductory speech can make a lot of difference. With the correct approach, you can build credibility and connections.

In this blog, we'll take you through the steps to craft an impactful introduction speech. You’ll also get examples and valuable tips to ensure you leave a lasting impression.

So, let's dive in!

• 1. What is an Introduction Speech? 
• 2. How to Write an Introduction Speech?
• 3. Introduction Speech Outline
• 4. 7 Ways to Open an Introduction Speech
• 5. Introduction Speech Example
• 6. Introduction Speech Ideas
• 7. Tips for Delivering the Best Introduction Speech

What is an Introduction Speech? 

An introduction speech, or introductory address, is a brief presentation at the beginning of an event or public speaking engagement. Its primary purpose is to establish a connection with the audience and to introduce yourself or the main speaker.

This type of speech is commonly used in a variety of situations, including:

• Public Speaking: When you step onto a stage to address a large crowd, you start with an introduction to establish your presence and engage the audience.
• Networking Events: When meeting new people in professional or social settings, an effective introduction speech can help you make a memorable first impression.
• Formal Gatherings: From weddings to conferences, introductions set the tone for the event and create a warm and welcoming atmosphere.

In other words, an introduction speech is simply a way to introduce yourself to a crowd of people. 

How to Write an Introduction Speech?

Before you can just go and deliver your speech, you need to prepare for it. Writing a speech helps you organize your ideas and prepare your speech effectively. 

Here is how to introduce yourself in a speech.

• Know Your Audience

Understanding your audience is crucial. Consider their interests, backgrounds, and expectations to tailor your introduction accordingly.

For instance, the audience members could be your colleagues, new classmates, or various guests depending on the occasion. Understanding your audience will help you decide what they are expecting from you as a speaker.

• Start with a Hook

Begin with a captivating opening line that grabs your audience's attention. This could be a surprising fact, a relevant quote, or a thought-provoking question about yourself or the occasion.

• Introduce Yourself

Introduce yourself to the audience. State your name, occupation, or other details relevant to the occasion. You should mention the reason for your speech clearly. It will build your credibility and give the readers reasons to stay with you and read your speech.

• Keep It Concise

So how long is an introduction speech?

Introduction speeches should be brief and to the point. Aim for around 1-2 minutes in most cases. Avoid overloading the introduction with excessive details.

• Highlight Key Points

Mention the most important information that establishes the speaker's credibility or your own qualifications. Write down any relevant achievements, expertise, or credentials to include in your speech. Encourage the audience to connect with you using relatable anecdotes or common interests.

• Rehearse and Edit

Practice your introduction speech to ensure it flows smoothly and stays within the time frame. Edit out any unnecessary information, ensuring it's concise and impactful.

• Tailor for the Occasion

Adjust the tone and content of your introduction speech to match the formality and purpose of the event. What works for a business conference may not be suitable for a casual gathering.

Introduction Speech Outline

To assist you in creating a structured and effective introduction speech, here's a simple outline that you can follow:

Here is an example outline for a self-introduction speech.

Outline for Self-Introduction Speech

7 Ways to Open an Introduction Speech

You can start your introduction speech as most people do:

“Hello everyone, my name is _____. I will talk about _____. Thank you so much for having me. So first of all _______”

However, this is the fastest way to make your audience lose interest. Instead, you should start by captivating your audience’s interest. Here are 7 ways to do that:

• Quote  

Start with a thought-provoking quote that relates to your topic or the occasion. E.g. "Mahatma Gandhi once said, 'You must be the change you want to see in the world."

• Anecdote or Story

Begin with a brief, relevant anecdote or story that draws the audience in. It could be a story about yourself or any catchy anecdote to begin the flow of your speech.

Pose a rhetorical question to engage the audience's curiosity and involvement. For example, "Have you ever wondered what it would be like to travel back in time, to experience a moment in history?”

• Statistic or Fact

Share a surprising statistic or interesting fact that underscores the significance of your speech. E.g. “Did you know that as of today, over 60% of the world's population has access to the internet?”

• “What If” Scenario

Paint a vivid "What if" scenario that relates to your topic, sparking the audience's imagination and curiosity. For example, "What if I told you that a single decision today could change the course of your life forever?"

• Ignite Imagination  

Encourage the audience to envision a scenario related to your topic. For instance, "Imagine a world where clean energy powers everything around us, reducing our carbon footprint to almost zero."

Start your introduction speech with a moment of silence, allowing the audience to focus and anticipate your message. This can be especially powerful in creating a sense of suspense and intrigue.

Introduction Speech Example

To help you understand how to put these ideas into practice, here are the introduction speech examples for different scenarios.

Introduction Speech Writing Sample

Short Introduction Speech Sample

Self Introduction Speech for College Students

Introduction Speech about Yourself

Student Presentation Introduction Speech Script

Teacher Introduction Speech

New Employee Self Introduction Speech

Introduction Speech for Chief Guest

Moreover, here is a video example of a self introduction. Watch it to understand how you should deliver your speech:

Want to read examples for other kinds of speeches? Find the best speeches at our blog about speech examples !

Introduction Speech Ideas

So now that you’ve understood what an introduction speech is, you may want to write one of your own. So what should you talk about?

The following are some ideas to start an introduction speech for a presentation, meeting, or social gathering in an engaging way. 

• Personal Story: Share a brief personal story or an experience that has shaped you, introducing yourself on a deeper level.
• Professional Background: Introduce yourself by highlighting your professional background, including your career achievements and expertise.
• Hobby or Passion: Discuss a hobby or passion that you're enthusiastic about, offering insights into your interests and what drives you.
• Volunteer Work: Introduce yourself by discussing your involvement in volunteer work or community service, demonstrating your commitment to making a difference.
• Travel Adventures: Share anecdotes from your travel adventures, giving the audience a glimpse into your love for exploring new places and cultures.
• Books or Literature: Provide an introduction related to a favorite book, author, or literary work, revealing your literary interests.
• Achievements and Milestones: Highlight significant achievements and milestones in your life or career to introduce yourself with an impressive track record.
• Cultural Heritage: Explore your cultural heritage and its influence on your identity, fostering a sense of cultural understanding.
• Social or Environmental Cause: Discuss your dedication to a particular social or environmental cause, inviting the audience to join you in your mission.
• Future Aspirations: Share your future goals and aspirations, offering a glimpse into what you hope to achieve in your personal or professional life.

You can deliver engaging speeches on all kinds of topics. Here is a list of entertaining speech topics to get inspiration.

Tips for Delivering the Best Introduction Speech

Here are some tips for you to write a perfect introduction speech in no time. 

Now that you know how to write an effective introduction speech, let's focus on the delivery. The way you present your introduction is just as important as the content itself. 

Here are some valuable tips to ensure you deliver a better introduction speech:

• Maintain Eye Contact 

Make eye contact with the audience to establish a connection. This shows confidence and engages your listeners.

• Use Appropriate Body Language 

Your body language should convey confidence and warmth. Stand or sit up straight, use open gestures, and avoid fidgeting.

• Mind Your Pace

Speak at a moderate pace, avoiding rapid speech. A well-paced speech is easier to follow and more engaging.

• Avoid Filler Words

Minimize the use of filler words such as "um," "uh," and "like." They can be distracting and detract from your message.

• Be Enthusiastic

Convey enthusiasm about the topic or the speaker. Your energy can be contagious and inspire the audience's interest.

• Practice, Practice, Practice

Rehearse your speech multiple times. Practice in front of a mirror, record yourself, or seek feedback from others.

• Be Mindful of Time

Stay within the allocated time for your introduction. Going too long can make your speech too boring for the audience.

• Engage the Audience

Encourage the audience's participation. You could do that by asking rhetorical questions, involving them in a brief activity, or sharing relatable anecdotes.

Mistakes to Avoid in an Introduction Speech

While crafting and delivering an introduction speech, it's important to be aware of common pitfalls that can diminish its effectiveness. Avoiding these mistakes will help you create a more engaging and memorable introduction. 

Here are some key mistakes to steer clear of:

• Rambling On

One of the most common mistakes is making the introduction too long. Keep it concise and to the point. The purpose is to set the stage, not steal the spotlight.

• Lack of Preparation

Failing to prepare adequately can lead to stumbling, awkward pauses, or losing your train of thought. Rehearse your introduction to build confidence.

• Using Jargon or Complex Language

Avoid using technical jargon or complex language that may confuse the audience. Your introduction should be easily understood by everyone.

• Being Too Generic

A generic or uninspiring introduction can set a lackluster tone. Ensure your introduction is tailored to the event and speaker, making it more engaging.

• Using Inappropriate Humor

Be cautious with humor, as it can easily backfire. Avoid inappropriate or potentially offensive jokes that could alienate the audience.

• Not Tailoring to the Occasion

An introduction should be tailored to the specific event's formality and purpose. A one-size-fits-all approach may not work in all situations.

To Conclude,

An introduction speech is more than just a formality. It's an opportunity to engage, inspire, and connect with your audience in a meaningful way. 

With the help of this blog, you're well-equipped to shine in various contexts. So, step onto that stage, speak confidently, and captivate your audience from the very first word.

Moreover, you’re not alone in your journey to becoming a confident introducer. If you ever need assistance in preparing your speech, let the experts help you out.

MyPerfectWords.com offers a custom essay service with experienced professionals who can craft tailored introductions, ensuring your speech makes a lasting impact.

Don't hesitate; hire our professional speech writing service to deliver top-quality speeches at your deadline!

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Dr. Barbara is a highly experienced writer and author who holds a Ph.D. degree in public health from an Ivy League school. She has worked in the medical field for many years, conducting extensive research on various health topics. Her writing has been featured in several top-tier publications.

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Your First IEP Meeting: A Parent’s Guide to Success

Getting through the first IEP meeting is a significant achievement for both parents and children. The term IEP, or individualized education program, refers to a tailored educational plan created to meet the unique needs of a child who requires special education services. 

According to IDEA , an IEP lays the legal groundwork for the child's educational path by setting specific goals and outlining the support needed to ensure the school system is aligned with the child's individual needs.

The first IEP meeting is often overwhelming for parents. Whether it's grappling with new terminology, understanding the child's specific needs, or feeling an avalanche of information, the process can be intense. 

However, there is hope. This meeting is also an empowering experience that starts the child on a positive educational path.

Continue reading to learn what to expect at your first IEP meeting, how to prepare, essential meeting tips, and strategies for handling emotions. 

Table of Contents

What Can Parents Expect from Their First IEP Meeting

The first IEP meeting is an important step in a child's education journey, especially for those with special needs. 

Understanding What to Anticipate: Your Child's First IEP Meeting Explained 

1. Importance of the Meeting in Setting Educational Goals:

• Understanding Needs: The IEP meeting is a time to pinpoint the student's unique needs and set tailored goals. It’s the foundation of your child's special education services and ensures that the school system adheres to their needs.
• Setting IEP Goals: The team will establish specific, measurable goals for the school year, focusing on areas like academics, social skills, and related services. These IEP goals are essential for guiding the student's progress and receiving support from special education teachers.

2. Participants and Their Roles: Who Will Attend the IEP Meeting:

• Parents: As an essential part of the IEP team, parents provide insight into their child's needs and actively collaborate with other team members.
• Special Education Teacher(s): Special education teachers have an in-depth understanding of the student's needs and tailor teaching strategies accordingly.
• General Education Teacher: If the student is in general education classes, this teacher offers insights into the child's performance and integration.
• School District Representative: Responsible for ensuring that the school's resources align with the IEP goals. An example of a district representative is the school principal or a district coordinator.
• Others: Depending on the student's needs, other related service providers, like speech therapists or occupational therapists, may attend.

3. The Process and Agenda of an IEP Meeting:

• Introduction: IEP meetings typically begin with team members introducing themselves. It sets the tone and helps parents feel part of the team.
• Reviewing Information: The IEP team reviews existing assessments, reports, and information to understand the student's current performance.
• Setting Goals and Services: The team then establishes IEP goals, determines the special education services needed, and discusses how progress will be measured.
• Creating a Plan: The finalized IEP document outlines the agreed-upon goals, services, and support, ensuring that everyone is on the same page for the student's growth.

Now that you know what to expect, you can approach your first IEP meeting with confidence and understanding.

Remember that you are your child’s biggest advocate and part of the IEP team. As a result, your input and collaboration are critical to developing an effective IEP for your child.

Parent Preparation Success for the First IEP Meeting

Preparing for an IEP meeting can be a daunting task, especially when it's the first time a parent is attending one. Proper preparation ensures that the meeting is productive and aligns with the child's educational needs. 

How to Prepare for Your Child’s First IEP Meeting:

1. Research to Understand Your Child's Needs:

• Assess Strengths and Weaknesses: Assess your child's abilities by focusing on their strengths and challenges. Your knowledge of your child’s specific needs, whether social or academic, is an important contribution.
• Explore Special Education Services: Understand the available special education services within the school district so you are equipped to advocate for what your child may require.
• Communicate with Teachers: Regular communication with your child’s special education teachers can provide valuable insights into the child's progress and areas where support is needed.

2. Gather the Necessary Documents:

• Educational Records: Prepare a folder with all of your child’s educational reports, assessments, and school records for the meeting.
• Medical and Therapy Records: Prepare a folder with any documents related to medical conditions, therapy sessions, or related services that influence your child's education.
• Previous IEP Documents: If an IEP has been in place before, it's beneficial to have those documents on hand for reference.

3. Prepare Questions to Ask:

When preparing for your first IEP meeting, it's vital to make a list of questions that will lead to a deeper understanding of your child's individualized education plan. Think about asking about the educational strategies, such as the teaching methods and special support that general education and special education teachers will employ. 

Inquire about progress monitoring, specifically how the IEP team will measure and monitor your student's progress toward achieving the goals. Don’t forget to ask about your role as a parent, understanding what you can do at home to align with and support the school's efforts. 

For a complete list of questions to ask your child’s teachers, check out my detailed guide on IEP Questions for Teachers.

Guidance for Parents: Attending the First IEP Meeting with Confidence

Attending the first IEP meeting can be a mixture of anticipation and uncertainty for parents. Knowing how to navigate the meeting effectively is crucial for a smooth process and positive outcome. 

Detailed Insights: What to Expect at Your Child’s First IEP Meeting:

A. How Long Does an IEP Meeting Last?

The average IEP meeting lasts between 60 and 90 minutes. The length of the meeting is determined by the complexity of the child’s needs, the number of team members, and the specific “agenda” items.

B. How to Introduce Yourself at the First IEP Meeting:

Start the meeting with a brief, positive introduction to help build rapport with the team. You might say, “I'm [Your Name], [Child's Name]'s parent and I'm here to work together to support [him/her] in achieving [his/her] educational goals.”

C. What to Focus on at the First IEP Meeting:  

Concentrate on the child's needs, specific goals, services required, and how the school and parents can collaborate. Emphasize the child's strengths and challenges where support is necessary.

d. Mistakes to Avoid at the First IEP Meeting:

• Avoid confrontational language that can lead to team tension
• Concentrate on specific needs and action steps by avoiding broad statements
• Maintain your focus on your child’s best interests by refraining from interjecting personal opinions

Navigating the first IEP meeting doesn't have to be overwhelming. By understanding the meeting's structure, knowing how to introduce yourself, focusing on the right aspects, and staying focused, parents help create an effective and individualized IEP. 

Emotional Resilience: Handling Feelings as a Parent at the First IEP Meeting

The first IEP meeting can be an emotionally charged experience for parents. Hearing about negative or challenging aspects of your child's behavior and abilities can lead to defensiveness.  Acknowledging your child requires special education services may trigger feelings of sadness and concern about the future. 

These emotions can be further compounded by what some parents describe as the “avalanche effect,” where the discussion feels like a relentless flow of labels and negative aspects. This intense experience can make parents feel attacked or misunderstood.

Recognizing and preparing for these emotions can help parents navigate the meeting more effectively, ensuring they advocate for their child's best interests.

Tips for Dealing with Emotions at Your Child’s First IEP Meeting:

Preparation: Understanding what to expect from the meeting and knowing the child's needs helps parents feel more in control.

Focus on the Purpose: Remember that the meeting's objective is to create an effective education plan that supports the child's needs, not to criticize or label them negatively.

Ask for Clarification: If terms or statements are unclear, don’t hesitate to ask the special education teacher or other team members for explanations.

Take Notes: Writing down important points helps you stay engaged and provides something to refer back to later.

Express Feelings Appropriately: If emotions are running high, it's acceptable to express how you feel, do so constructively.

Seek Support : Bring a spouse, friend, or advocate who understands the process to provide emotional support and additional perspective.

Take a Break if Needed: If the meeting becomes too intense, ask for a short break to gather your thoughts and emotions.

Handling emotions at the first IEP meeting is a natural part of the process, but it doesn't have to derail the meeting's purpose. By recognizing common emotional responses and employing strategies to stay calm and focused, parents can actively participate in shaping their child's IEP . 

When facing your first IEP meeting, take heart and know that you have the power to contribute significantly to your child's educational journey. Your love, commitment, and active participation can help shape a bright future for your child, unleashing the magic of personalized learning and growth.

This printable checklist is a great tool for parents. It allows you to focus on your child's education and IEP. Head over and purchase it and download the first IEP meeting checklist now to make the most of your next IEP meeting!

Jenn is a seasoned retired Army attorney with an impressive legal career spanning over 24 years. Her journey took a passionate turn when she became a dedicated advocate for parents of special needs children. This calling ignited when she had to fiercely advocate for her own son to secure an Individualized Education Plan (IEP). Beyond her advocacy work, Jenn enjoys sharing her culinary expertise and gift ideas in collaboration with her friend Kelly through their food and gift blogs. Her love for her four-legged companion, a boxer, shines through in her engaging social media accounts dedicated to her beloved pet.

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• News and insights

2024 Annual General Meeting: chair's speech

Helge lund, chair, bp 2024 agm, international centre for business and technology (bp icbt).

Good morning – and welcome to the 115th Annual General Meeting of BP p.l.c. 

Thank you for joining us here at Sunbury, our flagship international centre for business and technology. It is an important place for bp – and a good place for us to hear from you, our owners – and for you to hear more about the progress bp has been making. In the unlikely event of an emergency during our meeting, please follow instructions from our team of ushers, who will lead you to safety.  

To introduce myself, I am Helge Lund, chair of bp’s board. To my right is:

•  Paula Reynolds, our senior independent director and chair of the board’s remuneration committee
• Ben Mathews, company secretary
• Murray Auchincloss, chief executive officer
• And Kate Thomson, our chief financial officer

Today, as in previous years, we have the most senior members of our board present.It is now past 11am, a quorum is present, and I formally declare the meeting open.

 In a moment, we will hear from Murray on bp’s performance. 

Then Ben will cover safety measures and the procedural arrangements for today’s meeting.

After that, we will take your questions.

Introduction

But first, some brief reflections on 2023.

The past year has been positive in many respects, but there have been challenges too. 

From the ongoing complexity of the energy transition to geopolitical and economic uncertainty – and, of course, market volatility. 

Add to that, across the world, wars and conflict have continued to touch many lives.

Our thoughts are with those who have been affected.

I start with safety because safety always comes first at bp – a culture of safety is fundamental to everything that we do. 

In 2023, there was good progress in reducing the number of our most serious process safety incidents.

However, three people died while working for bp and this is unacceptable.   

On operational performance, bp had a strong year in 2023, and it was financially resilient.

To give you a few, brief examples: we brought four major projects online, our oil and gas production went up, our EV-network expanded, there was strong growth in our biogas supply and our net debt went down. 

Murray will talk about all of this in more detail.

But there were challenges too, including the change of CEO. 

One positive was the effectiveness of the board’s CEO emergency succession planning process. 

This allowed us to appoint Murray immediately as interim leader, while we began a robust and competitive selection process. 

Ultimately, the board was in full agreement that Murray was the best candidate for the job.

He was appointed CEO on a permanent basis at the beginning of this year – just four months after starting the search process.

I am grateful to my fellow board members for their support throughout. Their constructive scrutiny of candidates led us to reach a decision that we are all confident is right for bp. 

Murray has over 30 years’ experience with the company, and he is deeply committed to bp and its people. 

He has a track record of performance.

He knows how to bring out the best in a team. 

And he was one of the chief architects of bp’s strategy for a changing energy market. 

As CEO, he will help bp to unlock even more of our potential to compete, win and grow the value of bp. 

The subsequent appointment to the board of Kate Thomson as chief financial officer in February gives us great confidence in what can be achieved. 

Strategic direction

These appointments mark a new chapter for the company – and a positive one – but not a new direction.

Our destination remains the same.

To go from an international oil company to an integrated energy company. 

Our strategy sets bp up to help build a better energy system – one that is secure, affordable and lower carbon.

It is designed to grow shareholder value, building on our core capabilities and strong position in the industry. 

And it allows us to be flexible and pragmatic in an energy transition that is not straightforward and with markets that remain unpredictable.

Role of culture

Just as our direction is unchanged, so is the importance of bp’s culture.

A strong culture builds trust among colleagues, it fosters better performance and helps us to attract and keep the best talent.

Two key aspects of this are openness and transparency.

This is what shapes a real speak-up culture. 

bp encourages everyone to raise any concerns they have, including whether they see something that they think is unsafe or inconsistent with our code of conduct.

bp has several channels that enable people to do this.

It is for the company’s leaders to create and maintain a culture where people feel safe, secure and confident to speak up. 

To do so without any fear of retaliation. 

That starts with me, as the chair of the board, with Murray and Kate - with the whole bp leadership team.

This is an enduring focus for us.

Closing thanks

All in all, bp has made considerable progress in 2023 – and I want to close with two words. 

Thank you. 

First, to the teams, who, every day, go to work for bp – everywhere from our rigs, refineries and retail sites to our wind farms, solar plants and technology centres.

I also want to thank two members of the board for their distinguished service. Paula Reynolds and John Sawers are stepping down at the end of this meeting.

Over almost nine years, Paula has been a valued member of the board, from senior independent director to chair of the remuneration committee and member of the audit and people & governance committees.

John’s considerable work includes supporting our safety & sustainability and our people & governance committees, as well as chairing our geopolitical advisory council. 

Finally, on behalf of the board, thanks to you, our fellow shareholders. 

In a year of internal change and external uncertainty, of challenges and opportunities, thank you for your belief in bp, your trust and support.

I will hand over to Murray. 

Also on bp.com

Board and leadership team

bp Annual Report

Our transformation