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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Research Assistant cover letter example

Cover letter header

Cover letter greeting and introduction, cover letter middle part (body), how to close a research assistant cover letter (conclusion and sign-off).

No matter what your field of research is, describing how you go about your job is a vital part of securing your next role. Scientific success is as much about the process as it is about the result, so use the cover letter to explain how you go about your work. The research assistant cover letter examples below will show you how to do just that.

Many research assistants will come into the role from an academic background, so prove that you are ready for a more practical and commercial role. Start the research conversations that you wish to continue during an interview. The depth of your role can be mind-boggling, so where do you start?

Resume.io helps countless job seekers to find the right approach to their job search. Our resume and cover letter tools provide the backdrop for your story, while cover letter examples and writing guides help with the content. Many research assistant applications will be dry and functional. Allow yourself to show some personality alongside the parameters.

In this cover letter writing guide, you can expect to learn the following: 

• How to best format a cover letter and where to tell various aspects of your story.
• What to include in the intro, middle, and conclusion.
• How to experiment with the right tone of voice to start the right conversations.
• Mistakes to avoid. They are unforgivable in the lab too, after all.

Most research assistant roles are in the scientific, accounting, or finance fields, according to stats by Adzuna . Examine carefully the demands of each role. Have you got the industry experience required? Which of your skills are transferable? Is there a track record of people moving industries? Be ambitious, but don’t waste your time. 

Best format for a research assistant cover letter

Just as you would carefully design an experiment, the structure of your cover letter allows the outcomes to slot into place. When you have some guidelines, decisions about which content to include will be simplified. Follow this standard cover letter format and you won’t go wrong. This is a tried-and-tested formula:

• Greeting (salutation)
• Cover letter introduction
• Middle paragraphs (body)
• The closing paragraph of your cover letter (conclusion and call-to-action)

Although you will only be able to concentrate on a few research stories, hiring managers understand the introductory nature of a cover letter. They know there is much more detail behind your words, so don’t feel like you need to pack in everything. Share a relevant example or two in each research assistant cover letter section – pique their interest.

There is a lot more to writing a cover letter than meets the eye. If writing isn’t your forte, our guide to cover letter writing is worth investigating. Every hiring manager will have read hundreds of cover letters during their careers, so explore the tricks that can help you stand out. Your cover letter will certainly be read if there is an interest in your application. We will help you make it powerful and easy to read.

Have a look at our full research assistant cover letter example:

Re: Research assistant role

Dear Professor McMahon,

For the past four years, I have been working in the psychology department of Miami University as a research assistant, on both field- and laboratory-based research projects around cognitive health across a range of age profiles. 

My primary area of interest is the cognitive health outcomes of patients in a care setting. I understand that the role will look at how dementia is treated in a public health setting. Experienced in administering psychological and cognitive assessments in this patient group, I developed links with over 30 local care homes, sharing my expertise with our partners to aid in improving their care provision.

While I enjoy the academic rigor of research, I am looking for a role with a more immediate impact on society. This position offers the perfect balance. I am in awe of your faculty’s reputation in the community and know that you attract the best academic minds because of the scale of your projects. My blend of practical academia should fit in well.

I am well versed in the latest research practices and am always investigating ways to incorporate the latest advances in technology into my work. AI and Data Science are driving deeper insights into our industry. I am a regular at Data Science seminars and am always on the lookout for the latest research applications. You may be interested in a link to my 10,000-word report on the “Impact of Big Data in Psychology” – over 1,500 industry professionals have shared it on social media over the last six months.

I look forward to the opportunity of discussing your research priorities in more detail should you wish to meet for an interview.

Mark Hitching

The header of a cover letter contains the essentials of your application. If the hiring manager wants to invite you to an interview, your full contact details should be here, as well as on your resume. Include your full name, email address, and mobile number. Use plain text and, if this is an electronic document, hyperlinks where possible. Make it as easy as possible to get in touch with you.

There is no requirement to include your full postal address – there are potential data protection issues. Employers will ask for it at the offer stage. You can also save space by excluding the inside address of the employer unless you wish to be overly formal.

Stick to a simple color scheme and design. Research professionals do not require an appreciation for the niceties of design, so let your career stories do the talking.

The cover letter greeting is not something that any research assistant should struggle with. As you are applying for an academic or scientific role, a reasonable level of formality is expected, so addressing the hiring manager as “Dear Mr./Mrs./Dr. Surname” is normal.

Normally, the name of the hiring manager would be included in the job description. If this is not the case, it is acceptable to phone the company to find out. You might even get the chance to ask the receptionist any basic questions that you might have. If you do not know their name, a “Dear Company Team” is fine. Avoid the cold and impersonal “To whom it may concern” as that conveys a generic vibe.

After the greeting, the introduction is where your story starts.

I would suggest leading with a hyper-specific example from your past research work which will indicate that you have what it takes to ace the role in question. Researchers appreciate detail, so get as granular as possible with your sales pitch. While your competition is left relying on meaningless adjectives to describe their experience, you need to start straight away with the big guns.

Lead with context and quantifiable facts about how your work made a difference. How did your techniques produce the optimal results? Share your attitudes about your work and explain why you are uniquely suited to the role in question. Decision-making is a key aspect of a research role – use examples that demonstrate judgment and a calculated approach.

Resist the temptation to share your most impressive achievements. It is possible that some of them won’t be suitable for the role. Only share what is relevant. At no point do you want the hiring manager to think: “impressive, but that isn’t quite what we do here.”

This cover letter sample introduction offers a potential solution: 

For the past four years, I have been working in the psychology department of Miami University as a research assistant, on both field- and laboratory-based research projects around cognitive health across a range of age profiles.

The middle section of a cover letter is where you get the chance to expand on the factual detail of your resume. This is your chance to add some personality, explore the context of your achievements, and tell the hiring manager exactly why you are the right person for the role. Your understanding of what lies ahead should come across loud and clear.

Now is the time for your research projects to shine. Restrict yourself to one or two sentences for each one, packed with detail about the tasks involved and how you came to the outcomes. Show how your education made a difference to your work and mention your ongoing journey of personal development. Let the hiring manager know what comes next – they would be suspicious if you didn’t have further ambitions.

Analyze the job description and pick out a couple of requirements that are least likely to be fulfilled by your fellow applicants. Be clear about your fit in these areas and present yourself as the unicorn candidate of choice. Give the hiring manager the impression that you will be in demand but be unequivocal in your desire to secure this specific role. Tell them why their research priorities are an ideal fit for your career journey.

The middle part of the cover letter below explores a couple of approaches:

The close of a research assistant cover letter should hit home like a scientific conclusion. You have presented all the evidence to prove that you are a worthy candidate for the role, so here is one last reason to hire you. Build on the case – don’t repeat what has been said.

Close the cover letter with a curious hope to find out more about the role during an interview. Research is a complicated industry, so it is natural that you will have many questions. Avoid any note of presumption. You don’t know who else is going for the role and you cannot know the mind of the hiring manager at this early stage. Consider the tone of our example below:

Mistakes to avoid

When you work in research, attention to detail is a given. When writing a job application, therefore, you can be sure that the eagle eye of the hiring manager will be scanning for any mistakes that might hint at carelessness. Writing might well not be your first love, so do your best to avoid the following obvious errors:

• Grammar issues: Spelling and grammar are not hard to check with an online service such as Grammarly. Consider asking family or friends to proofread and check that the cover letter “sounds” like you. You may be surprised what they pick up on.
• Use academic language: While your cover letter should be personable, you need to make sure that you write in scientific language. Keep sentences short and avoid being overly descriptive.
• Keep it simple: Consider the look of the cover letter and make it an easy read. White space is particularly important in this regard, so don’t pack the page with text. Use bullet-pointed lists and shorter paragraphs where appropriate.

The hiring manager needs to be focused on the positive aspects of your application, not distracted by nagging concerns about minor mistakes.

Key takeaways

• Build your research story around the tried-and-tested cover letter structure.
• Choose the most appropriate of our cover letter templates to give the right visual look.
• Hit the appropriate notes with the tone and register of your scientific language.
• Talk about your personal impact on projects and on those around you.

Some of the following medical and administrative examples may help:

• Lab technician cover letter example
• Physician assistant cover letter sample
• Medical assistant cover letter example
• Healthcare cover letter sample

Free professionally designed templates

Research Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write a Research Assistant Cover Letter

To write a good research assistant cover letter, focus on how you can help conduct experiments or surveys for the organization that posted the job. Use your letter to show research-related skills like data gathering, report writing, or laboratory analysis.

This guide will help you write a cover letter that gets you interviews for your next job as a research assistant.

Research Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Research Assistant Text-Only Cover Letter Templates and Examples

Jacob Stanton Junior Research Assistant | [email protected] | (503) 555-4512 | 3434 Julip St., Portland, OR 97267

October 9, 2024

Sarah Hibbins HR Manager Contemplative Inc. (503) 555-1212 [email protected]

Dear Ms. Hibbins,

Discovering how positive reinforcement techniques increased the therapeutic benefits of dopamine by 72% was one of my proudest moments as a Junior Research Assistant last year. My supervisor said my testing methods and reward pathway computations were invaluable to the team. I believe these same skills could be beneficial to Contemplative Inc. if I joined your company as the new Junior Research Assistant.

During my 2+ years at Therapeutic Circle, I have improved the efficiency of their data collection system by 52% using the IBM SPSS Statistics platform to optimize production. I enjoy building innovative systems that utilize the latest subgroup variation techniques. Some of my other achievements include:

• Developed system using Python and JavaScript to efficiently troubleshoot production quality code and reduce user interface (UI) costs by 67%
• Decreased reporting needed by reconfiguring quantitative protocols, saving $75,000 in overall testing costs in 2020
• Helped train 25 staff members attending Code Documentation class

I would love to discuss how my communication, qualitative, and analytical skills would be beneficial to your business. Please contact me at your convenience to schedule an interview.

Best regards,

Jacob Stanton

Justin Stewart Research Assistant | [email protected] | (503) 555-1895 | 2367 Sage St., Portland, OR 97267

David Greene HR Manager Critical Learning Institute (503) 555-9924 [email protected]

Dear Mr. Greene,

One of my top achievements in 2020 was streamlining needs assessment data in order to launch a new adaptive learning platform and increase enrollment by 60%. As a Research Assistant at Aspiring Minds, I understand how well executed Agile methodologies ensure an optimal learning experience. I believe similar results could be achieved at the Critical Learning Institute if I were chosen as your new Research Assistant.

Your organization has been at the forefront of science, technology, engineering, and mathematics (STEM)-focused education. For over seven years, I have led our research team to develop STEM competency requirements, quality control procedures, and curriculum reviews. Some of my recent accomplishments include:

• Managed survey rollout for Consortium for the Study of Leadership and Ethics in Education (CSLEE) conference in 2021
• Led the creation of a statistical data library to improve reading and writing testing methods for K-12 students
• Published 20 articles in Social Science Research and received several accolades from peers regarding quantitative methods for integrative learning

I look forward to discussing how my critical thinking and writing skills would benefit your company. Feel free to contact me at your convenience to schedule an interview. Thank you very much for your time and consideration.

Justin Stewart

Jill Sanchez Senior Research Assistant | [email protected] | (503) 555-6767 | 4101 Cyprus Rd., Portland, OR 97267

October 9, 2021

Rick O’Brien HR Manager Lakeview University (503) 555-7783 [email protected]

Dear Mr. O’Brien,

One of my proudest moments last year was studying how synovitis, when treated with anti-inflammatory polysaccharides, resulted in a 36% decrease in rheumatoid arthritis. As a senior research assistant at Westfield College, this success was featured on the cover of Arthritis & Rheumatology as a “breakthrough therapy.” Similar results could be achieved if I were chosen as your new senior research assistant at Lakeview University.

The clinical trials at Lakeview University, featuring the latest immunoelectrophoresis-serum techniques, I believe is the future of immunology. My 15+ years of supervision, including 300 clinical trials, has given me the experience that aligns with your excellent patient care. Other accomplishments that would also be beneficial to Lakeview University include:

• Management: Supervised the testing methodology for over 35,000 clinical trial patients
• Development: Designed a lab program reducing turnaround time from 45 days to a week
• Certifications: Received both my ACRP and SOCRA certifications in 2012

I would like to discuss how my project management, interpersonal, and regulatory skills would be helpful to your immunology department. Please contact me at your earliest convenience for an interview.

Jill Sanchez

A good research assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have on your recipient (as in the example below). To set a clear professional focus, add the title research assistant to your contact header. You can then modify this title based on each job posting to show hiring managers you’re the right kind of candidate. For instance, if you’re applying to a leadership role and have recent leadership experience, consider using the title senior research assistant.

Sarah Hibbins Human Resources Manager Contemplative Inc. (503) 555-1212 [email protected]

2. Salutation

Address your recipient by name as in the first example below – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Dear Mr. Greene:

Dear Critical Learning Institute Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a research assistant. Describe a key way you’ve helped test theories or gather data, and spell out the benefit of that work. If possible, choose a highlight that reflects your background in forms of inquiry or investigation similar to those you’re now pursuing.

4. Body paragraph(s)

Use the main section of your cover letter to tell why this research assistant job interests or suits you. For instance, maybe it centers on preparing data for publication, an area in which you excel. Or maybe the facility performs studies or experiments that spark your curiosity. Also, consider how the organization’s research mission or approach compares to your own .

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their time. Consider briefly restating your main skills as a research assistant and your eagerness to apply them at the organization. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Research Assistant Cover Letter Tips

1. highlight your main research skills.

As part of your letter’s body text, add a short list of bullet points to show your success in key work areas for a research assistant. With this section, you can give more examples of your conducting experiments, surveys, interviews, or data analysis. Cite data and metrics to show the value of your contributions to research projects and studies.

Some of my other achievements include:

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new research assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. When in doubt, brainstorm

Any time you’re stuck on a section of your cover letter , take 10 minutes to quickly jot down your thoughts on a separate document or sheet of paper. By pausing to think more creatively, you can jog your memory and find new details to include about your research assistant experience. Brainstorming also helps you figure out the best and most original way to describe that experience, giving your letter the confident tone it needs to catch a hiring manager’s attention.

Research Assistant Cover Letter Frequently Asked Questions

Do i really need a cover letter for my job search -.

Yes, in most cases. Job postings today usually require or allow you to send a cover letter along with your resume or curriculum vitae (CV). While not every hiring manager reads or prioritizes them, a well-crafted letter can only help you stand out from other applicants. It will also clarify what points to emphasize during the interview.

What’s the most important part of a cover letter? -

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your other application materials and can help you get past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the organization’s work culture.

How long should my cover letter be? -

No more than one page, or around 250 words. Unlike a resume or CV, the cover letter is bound by pretty strict expectations for page length. Resist the urge to tell your whole career story, even if you have an extensive background as a research assistant. Give just enough detail to pique hiring managers’ interest so they take a closer look at your application.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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3 Research Assistant Cover Letter Examples for 2024

• Research Assistant Cover Letter
• Clinical Research Assistant Cover Letter
• Graduate Research Assistant Cover Letter
• Writing Your Research Assistant Cover Letter

You’re a pro at researching, analyzing your findings, and drawing useful conclusions that can lead to groundbreaking discoveries. Your analytical mind and impeccable eye for detail help you streamline and innovate the research process.

Whether you’re in an undergraduate program or already have your PhD, a research position can be an excellent way to progress your career. However, to beat the competition you’ll need to create a cover letter that complements your research assistant resume and highlights your strengths.

We’re here to help you with that. Check out our research assistant cover letter examples , expert tips, and free AI cover letter generator to help you prepare an irresistible job application.

Research Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your research assistant cover letter!

123 Fictional Avenue Columbus, OH 43004 (123) 456-7890

August 10, 2023

Lily Nguyen JPMorgan Chase & Co. 123 Fictional Lane Columbus, OH 43004

Dear Ms. Nguyen:

Pursuing my master’s degree in statistics fueled my passion for the intricate mechanisms steering financial institutions. This curiosity, coupled with my eagerness to contribute to the industry, has led me to apply for the research assistant role at JPMorgan Chase & Co. With six years of experience conducting literature reviews, gathering data, and more, I am equipped to contribute to your dynamic environment.

In my recent role at Citizens Bank, I liaised with 11 financial analysts to collect, review, and interpret data from over 1000 client accounts. This data played a pivotal role in identifying emerging market trends, enabling the firm to increase its client base by 37 percent during my tenure.

I have also had the chance to lead a team diverse in skills and experiences. For example, I partnered with 3 financial managers from KeyBank, employing statistical analysis methodologies to cut financial forecast errors by $301,788.

With robust analytical and interpersonal skills, I can adapt swiftly to ever-changing circumstances. My professional competencies and propensity to thrive within dynamic environments make me a strong fit for this role.

It would be an honor to discuss how my skills and enthusiasm for finance can enhance JPMorgan Chase & Co.’s esteemed reputation. Thank you for considering my application.

Lucas Brown

Enclosures: Resume Application 2 letters of recommendation Academic Transcripts

Why this cover letter works

• But again, don’t leave out interpersonal skills; you’ll need them to conduct interviews and communicate your findings effectively.

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Clinical Research Assistant Cover Letter Example

Copy this text for your clinical research assistant cover letter!

123 Fictional Avenue Denton, TX 14201 (123) 456-7890

Noah Smith Horizon Health Services 123 Fictional Lane Denton, TX 14201

Dear Mr. Smith:

I have long been impressed with Horizon Health Services’ reach across western New York along with your institution’s outstanding reputation as a behavioral health and addiction treatment leader. Friends and professional peers have spoken of the remarkable workplace environment at HHS, so I’m thrilled to bring my values and career goals to your team as a clinical research assistant. I believe my skills in data management, EMR systems, and clinical trial documentation will greatly contribute to your exceptional team.

My internship at LabCorp Innovation equipped me with a strong foundation in clinical research and data analysis. I managed data for over 69 patient studies, employing Meditech EMR to maintain high data accuracy and ensuring that records were up-to-date and compliant with stringent regulations. This initiative led to a 35% reduction in data retrieval time and an 18% improvement in record accuracy.

Recognizing the recurring issues in EMR accessibility, I led an initiative to restructure the system workflow, creating an easier interface while safeguarding patient information. This improved the staff’s efficiency in accessing and inputting data by 47%, which directly scaled the monthly number of successfully processed patient data from 750 to more than 987.

I also have hands-on experience managing clinical trial documentation. While with Medix Infusion, I supervised the document control process of 32 clinical trials, ensuring that all required papers were timely and accurately maintained. That enhanced the audit-readiness of trials by 40% and reduced preparation time for regulatory audits by 23%.

I believe my strong dedication to delivering high-quality research and a deep understanding of health data protocols will greatly contribute to your esteemed institute. Thank you for considering my application. I’m keen to discuss further how I could be a great fit for Horizon Health Services.

Malik Farag

• Demonstrate your knowledge and application of data collection, analysis, and management methodologies and skills. More importantly, the hiring manager wants to see the quantified impacts of these proficiencies in your previous roles.

Graduate Research Assistant Cover Letter Example

Copy this text for your graduate research assistant cover letter!

123 Fictional Avenue Salt Lake City, UT 84004 (123) 456-7890

Emma White ARUP Laboratories 123 Fictional Lane Salt Lake City, UT 84004

Dear Ms. White:

Navigating through my degree in Biomedical Sciences, much like the calculated and precise nature of laboratory research, instilled in me an unquenchable thirst for breakthroughs, rapid advancements, and the quest for knowledge in the diagnostic medicine realm. Today, I am thrilled at the prospect of applying my skills and passion as a graduate research assistant at ARUP Laboratories, a leader in academic and diagnostic medicine.

While pursuing my undergraduate degree, I had the opportunity to complete a four-month-long internship at Myriad Genetics. Here, I worked alongside reputable professionals in the field, gaining deep insights into the world of diagnostic research. As an integral part of a team that conducted a groundbreaking study, I facilitated the automation of data collection and analysis procedures, resulting in a 29% increase in lab productivity.

I also accepted a seven-month part-time role at Intermountain Healthcare. I spearheaded an initiative to collate, review, and analyze five years’ worth of patient data. The comprehensive report I generated assisted the clinic in identifying diagnostic trends and has been instrumental in inculcating a data-oriented approach in their operations.

ARUP Laboratories’ commitment to diagnostic innovation and excellence resonates with my passion for pushing the boundaries of medical knowledge. Your prestigious, long-standing reputation in diagnostic medicine, complemented by my knack for pertinent research and comprehensive data analysis, creates a synergy I’m excited to explore. I look forward to further discussing how my experience and passion align with your research objectives.

Freya Nilsen

• Enthusiasm also matters for a beginner role. Research the company and weave its mission or values into your passion for the role.

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How to Write an Excellent Research Assistant Cover Letter

Once you’ve captured the attention of recruiters or professors with your research assistant resume , the next step is to seal the deal with an excellent cover letter. Make sure your cover letter matches the job description but adds a personal flair that goes beyond mere keywords.

Use your cover letter to highlight your passion for your field, your experience in research and data analysis, and, most of all, your excitement at joining that particular company or institution. 

Tailoring your cover letter to match the job is a good way to show dedication and the ability to draw useful insights based on a limited amount of information. As both of those qualities are crucial for a research assistant, it’s a good way to impress the reader.

Write an intro that hooks the reader

If you want to prove that you’re a skilled researcher right off the bat, impress the recipient by addressing them by name. 

This might be easier if you’re applying for a position within your college, as you likely already have connections and may be addressing a professor or another faculty member. However, it’s just as important to do if you’re applying for a job, so be ready to do some digging.

Use the first paragraph of your cover letter to show that you’re familiar not just with the intricacies of your field, but also with the company you’re applying to.

Lastly, make sure to paint yourself as an expert from the get-go. For example, if you’re applying for a role in clinical research, mention your in-depth knowledge of medical studies and how you want to leverage it in a way that aligns with the company’s values.

The following opener fails to tick the boxes we’ve talked about above—it’s not at all personalized.

Better not!

I saw your job listing online and I want to apply for this position. I’m looking for any role that is hiring right away.

Now, the below example is what you want to aim for. It showcases an interest and expertise in a relevant field, and most of all, it explains why they chose this job and not any other.

Elaborate on your expertise in the body paragraphs

Research assistant jobs vary wildly, so use this part of your cover letter to show that you know what you’re about in your chosen field of study. 

Pick the things you’re most proud of for this. It’s okay if you don’t have professional experience yet—talk about your projects and academic background to give employers some insight into your level of knowledge.

Pepper in some useful metrics to make this section stand out even more. For instance, if you’re applying to a role that heavily prioritizes managing and collecting data, talk about how you’ve already analyzed over 50,000 entries in Python to identify crucial patterns, streamlining the process by 39%.

That sounds impressive!

End on a strong note with a closer and signoff

Having covered your background in using Matlab to automate data processing or conducting comprehensive literature reviews to support your research projects, you’ve established yourself as an expert. 

To leave a lasting impression on the reader, pick out a couple of skills that are key to this particular role, such as data visualization and technical writing. Next, describe how you’re excited to put them to good use and contribute to impactful research studies at your new workplace. 

Demonstrate that you’re a pleasant person to work with—a key factor in busy research facilities—and thank the reader for their consideration. Lastly, express how eager you are to join this research team to further seal the deal.

This closing paragraph doesn’t really work. It’s very generic and doesn’t highlight the applicant’s unique blend of expertise.

That won’t work…

I’m not an expert yet, but if you take the time to train me, I will do what I can. I really need a research placement for extra credits so please let me know if I can work with you.

The example below does a much better job. It delves into the applicant’s strengths and clearly shows what they can bring to the role.

You got this!

It would be an honor to discuss how my skills and enthusiasm for finance can enhance JPMorgan Chase & Co.’s esteemed reputation. Thank you for considering my application.

This depends on whether you’re applying for a part-time research role as part of your education or a full-time job. For the former, you’ll likely apply directly to the professor or researcher leading the project or department, so ask a faculty member if you’re unsure. Outside of academia, start by checking LinkedIn and the company website, then call or email the business if all else fails.

Mention the company by name a couple of times, especially in the opening and closing paragraphs. Delve into why you chose it above others—perhaps it’s an industry leader or its mission to introduce new life-saving medicine is close to your heart. Lastly, emphasize your expertise in relevant fields like qualitative and quantitive research.

Lean into your education and discuss relevant coursework and projects you were part of, such as field studies and laboratory work. You can also mention transferable skills from part-time jobs, including attention to detail and database management.

Researcher Cover Letter Examples (Template & 20+ Tips)

Create a standout researcher cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

As a talented and dedicated researcher, your cover letter plays a crucial role in showcasing your skills, experience, and passion for the job. Effective communication and attention to detail are essential for success in this competitive field. Our comprehensive guide provides you with the tools and insights you need to craft a compelling cover letter that will impress potential employers and land you the research positions you desire.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Researcher Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the Researcher position at your esteemed organization. With a strong background in conducting academic and market research, I am confident in my ability to contribute to your team and deliver valuable insights.

During my tenure as a Research Assistant at XYZ University, I cultivated a deep understanding of research methodologies and data analysis techniques. I have successfully designed and executed several research projects, including surveys, interviews, and experiments. My proficiency in statistical analysis software such as SPSS and SAS has enabled me to interpret complex data sets and draw meaningful conclusions.

In addition to my academic research experience, I have also gained practical insight into market research through internships at prominent firms. I have conducted competitive analysis, demographic studies, and customer satisfaction surveys, providing valuable insights that have informed strategic business decisions. My ability to synthesize diverse sources of information and present findings in a clear and compelling manner has been highly regarded by my colleagues and supervisors.

I am passionate about exploring new ideas and solving complex problems through research. I am particularly interested in the opportunity to contribute to your organization's ongoing projects and drive innovation through evidence-based decision making. I am dedicated to upholding the highest standards of academic integrity and ethical conduct in all of my research endeavors.

Furthermore, I possess strong communication and collaboration skills, which have been instrumental in my ability to work effectively within multidisciplinary teams. I am adept at tailoring research methodologies to suit specific project objectives and have a track record of meeting deadlines and delivering high-quality work under pressure.

I am excited about the possibility of bringing my expertise to your organization and contributing to the advancement of knowledge and innovation. I am eager to discuss how my skills and experiences align with the needs of your team and am available at your earliest convenience for an interview. Thank you for considering my application.

Sincerely, [Your Name]

Why Do you Need a Researcher Cover Letter?

• Introduce Yourself: A cover letter allows you to introduce yourself to the hiring manager and provide a brief overview of your qualifications and experience.
• Show Interest: It gives you the opportunity to express your interest in the researcher position and the organization you are applying to.
• Highlight Skills and Experience: Your cover letter should include specific examples of your research skills and experience that make you a strong candidate for the position.
• Personalize Your Application: A well-crafted cover letter can help personalize your application and make you stand out from other candidates.
• Demonstrate Writing Skills: As a researcher, your cover letter is also a chance to showcase your writing skills and attention to detail.
• Explain Gaps or Transitions: If you have any gaps in your work history or are transitioning to a new field, a cover letter provides an opportunity to explain these circumstances to the employer.

A Few Important Rules To Keep In Mind

• Address the letter to the specific hiring manager or research team leader.
• Clearly state your interest in the specific research position and how it aligns with your career goals.
• Highlight your relevant research experience and skills, including any publications or presentations.
• Explain how your research interests and expertise align with the goals and focus of the hiring organization.
• Discuss any specific research projects or initiatives that you have been involved in that demonstrate your ability to contribute to the research team.
• Clearly articulate your enthusiasm for the opportunity and your commitment to contributing to the organization's research goals.
• End the letter with a strong closing statement, reiterating your interest in the position and willingness to discuss further in an interview.

What's The Best Structure For Researcher Cover Letters?

After creating an impressive Researcher resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Researcher cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Researcher Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my strong interest in the Researcher position at your organization. With a strong background in conducting research and analyzing data, I am confident that I would be a valuable asset to your team.

• Introduction: Begin by introducing yourself and stating the purpose of the letter. Mention where you found the job posting and express your enthusiasm for the opportunity.
• Background: Provide a brief overview of your education and experience related to research. Highlight any specific skills or qualifications that make you a strong candidate for the position.
• Relevant Experience: Share specific examples of research projects you have worked on in the past, emphasizing the impact of your work and any relevant findings. If you have publications or presentations, mention them briefly here.
• Fit for the Position: Explain why you are interested in the specific organization and how your skills and experience align with the requirements of the Researcher role. Show your knowledge of the company and how you see yourself contributing to its mission and goals.
• Closing: Conclude by expressing your strong interest in the position and your enthusiasm for the opportunity to further discuss how you can contribute to the organization. Thank the reader for their time and consideration.

Thank you for considering my application. I am eager to bring my passion for research and dedication to excellence to your team. I look forward to the possibility of contributing to your organization and am available at your earliest convenience for an interview. Please find my resume attached for your review.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Researcher Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Being too generic and not tailoring the cover letter to the specific research position or organization
• Failure to highlight your relevant skills, experience, and research interests
• Not addressing the hiring manager or using a generic salutation
• Using vague language and not providing concrete examples of your achievements and qualifications
• Ignoring the importance of proofreading and editing for grammar and spelling errors
• Exceeding the one-page limit for a cover letter and providing unnecessary details
• Not formatting the cover letter professionally or using a non-standard font and layout
• Focusing too much on your own needs and not demonstrating your knowledge of the organization and how you can contribute to their goals
• Using overly complex or technical language that may be difficult for the hiring manager to understand
• Not following the application instructions or including requested documents and information

Key Takeaways For a Researcher Cover Letter

• Demonstrate research expertise and experience
• Highlight relevant publications and projects
• Showcase communication and collaboration skills
• Express passion for the field of research
• Outline specific contributions to the team or organization

Professional Research Associate Cover Letter Examples for 2024

Your research associate cover letter must demonstrate your ability to conduct comprehensive literature reviews and compile detailed reports. Highlight your proficiency with data analysis tools and methodologies vital for the role. Emphasize your collaborative skills and experience in publishing findings with a team in peer-reviewed journals. Showcase your commitment to maintaining high ethical research standards and keen attention to detail.

Cover Letter Guide

Research Associate Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Research Associate Cover Letter

Key Takeaways

Embarking on your job search, you've realized a standout research associate cover letter is a must-have. It's tempting to rehash your resume, yet your cover letter should showcase your proudest professional moment in a captivating narrative. Striking the right balance between formality and originality, without falling into clichés, can be a challenge. Moreover, fitting your compelling story into a concise one-page document might seem daunting. Let's navigate these hurdles together for a cover letter that lands you that dream interview.

• Step your best foot forward in the research associate cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your research associate cover letter to feature what matters most;
• Close off your research associate cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your research associate cover letter (all you need to do is personalize it, and you'll be good to go).

If the research associate isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Research Associate cover letter example

CHRISTIAN TORRES

Los Angeles, California

+1-(234)-555-1234

[email protected]

• Emphasize specific accomplishments relevant to the role: The cover letter mentions orchestrating the data management for oncology studies, creating a fundamentally sound database, and improving data accuracy and participant tracking by 30%, directly showcasing key achievements that align with the responsibilities of a research associate.
• Demonstrate understanding of industry regulations: The mention of maintaining IRB compliance highlights the applicant's knowledge of crucial regulatory processes, which is essential for roles involving clinical research.
• Showcase collaboration and communication strengths: By noting the facilitation of inter-departmental collaborations, the cover letter underscores the candidate's ability to work well within a team and communicate effectively, which are critical skills for coordinating research projects.
• Make a connection to the prospective employer: Expressing enthusiasm for joining the prospective employer's team and offering to discuss ways to contribute to their ongoing success demonstrates a proactive and engaged attitude, suggesting a good cultural fit.

Designing your research associate cover letter: what is the best format

Let's start with the basics, your research associate cover letter should include your:

• Introduction
• Body paragraph
• Closing statement
• Signature (that's not a must)

Next, we'll move to the spacing of your research associate cover letter, and yes, it should be single-spaced ( automatically formatted for you in our cover letter templates ).

Don't go for a old-school font (e.g. Arial or Times New Roman), but instead, pick an ATS-favorite like Chivo, Volkhov, or Raleway, to stand out.

Our cover letter builder is also set up for you with the standard one-inch margin, all around the text.

Finally, ensure your research associate resume and cover letter are in the same font and are submitted in PDF (to keep the formatting in place).

P.S. The Applicant Tracker System (or ATS) won't be assessing your [job] cover letter, it's solely for the recruiters' eyes.

The top sections on a research associate cover letter

Header: Include your name, address, phone number, email, and date, which provides the necessary contact information for the recruiter to follow up with you and gives a professional look to your cover letter.

Greeting: Address the letter to the hiring manager or the head of the department by name if possible; it shows you've done your research and are serious about the position.

Introduction: Briefly introduce yourself with your current role or most relevant qualification, and express your interest in the research associate position, demonstrating enthusiasm and a genuine interest in the field of research.

Body (Experience and Skills): Highlight your research experience, technical skills, and any relevant scientific projects, emphasizing your contributions and the impact you've made, which are crucial for the role of a research associate.

Closing and Call to Action: Summarize your qualifications, reiterate your interest in the role, thank the recruiter for considering your application, and include a proactive statement about wanting to discuss how you can contribute to their team, showing initiative and eagerness.

Key qualities recruiters search for in a candidate’s cover letter

• Research experience in a related field: Demonstrates practical skills in conducting experiments, data collection and analysis, which are fundamental to the role of a research associate.
• Strong analytical and critical thinking abilities: Essential for evaluating research findings, interpreting data, and providing actionable insights based on empirical evidence.
• Proficiency in relevant laboratory techniques or software: Shows that the candidate can quickly adapt to the technical demands of the role and contribute to ongoing research projects with minimal training.
• Publication record or involvement in academic writing: Suggests the ability to effectively communicate research findings and contribute to the scholarly output of the team or institution.
• Collaborative skills and team orientation: Research associates often work as part of a team, so demonstrating successful experiences in teamwork indicates a capacity to contribute constructively to joint research efforts.
• Attention to detail and diligence in documenting research: Critical for ensuring accuracy in research outcomes, maintaining lab notebooks, and complying with regulatory requirements, which are all pivotal for credible and reproducible research.

What greeting should you use in your research associate cover letter salutation

A simple "Hello" or "Hey" just won't work.

With your research associate cover letter salutation , you set the tone of the whole communication.

You should thus address the hiring managers by using their first (or last name) in your greeting.

But how do you find out who's recruiting for the role?

The easiest way is to look up the role on LinkedIn or the corporate website.

Alternatively, you could also contact the organization via social media or email, for more information.

Unable to still obtain the recruiter's name?

Don't go down the "To whom it may concern path". Instead, start your cover letter with a "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title of the Addressee, e.g., Director of Research],
• Dear Dr. [Last Name],
• Dear Mr./Ms. [Last Name],
• Dear Members of the [Team or Department Name] Team,
• Dear [First Name] [Last Name],

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your research associate cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your research associate cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your research associate cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your research associate cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

That one achievement in your research associate cover letter body

The lengthiest part of your research associate cover letter is the body.

Within the next three to six middle paragraphs, present yourself as the best candidate for the role .

How can you do that without retelling your whole professional resume?

Select one key achievement that covers job-crucial skills and technologies (and is memorable).

Within the body of your research associate cover letter, aim to tell the story of how you achieved your success. Also, write about how this would help out your potential team.

Ending your research associate cover letter: a closing paragraph with a promise

If you're thinking of finishing your research associate cover letter with a "Sincerely yours" or "Thanks for the consideration," you need to read on.

End the final paragraph of your research associate cover letter with a twist:

• a promise - of how you'd grow as a professional, part of the company, or improve organizational metrics;
• a call to action - prompt interviewers with some follow-up actions if they are interested in your profile.

A personalized ending would surely help you to stand out by being a memorable candidate.

Which story should you tell in your research associate cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your research associate cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your research associate cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your research associate cover letter:

• Always make sure your research associate cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your research associate cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your research associate cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your research associate cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Cover letter examples by industry

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Researcher cover letter examples

Your head is already bursting with knowledge, but you love nothing more than doing your research and gathering new information.

Well, it’s time to put those research skills to use to find out more about the company and what the employer expects from your application.

In our guide below, we’ll show you what to include in your cover letter and how to use your research to your advantage. Check out our top tips and researcher cover letter examples below.

CV templates 

Researcher cover letter example 1

Build your CV now 

Researcher cover letter example 2

Researcher cover letter example 3

The example cover letters here should give you a good general idea on how your Researcher cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Researcher cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Researcher with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The bulk of your cover letter should be focused around highlighting your suitability for the job you are applying to.

Doing this will show the recruiter that you are suitable candidate and encourage them to open your CV.

The best way to do this, is by studying the job advert you are applying to, and find out what the most important skills and knowledge are.

Once you know the most important requirements, you then need to highlight your matching skills to the recruiter. In a few sentences, tell them exactly why you are a good fit for the job and what you can offer the company.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Researcher cover letter

Your Researcher cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Researcher cover letter templates

Copy and paste these Researcher cover letter templates to get a head start on your own.

Good morning, Layla

Attached you will find my CV in application for the Graduate Researcher position at Aspire Ltd, as advertised on Glassdoor. With a BSc in Mathematics and a passion for pushing the boundaries of knowledge, I am excited about the opportunity to contribute to your team’s research endeavours.

During my studies at the University of London, I developed a passion for computational sciences and statistical techniques. My coursework in equipped me with strong analytical and critical thinking skills, which I am eager to apply to real-world research projects.

I completed an 8-month internship at Crown Continental Limited, where I helped improve data processing efficiency by 35% through collaborating with team members in developing a custom software tool for automating complex mathematical simulations. In addition, I was pivotal in finalising five major projects one week ahead of schedule on average.

I am excited about the opportunity to apply my skills to towards exploring new avenues of inquiry. Feel free to reach out to me via email or phone, as I am available for an interview at your earliest convenience.

Kind regards

James Doyle

Good day Shaun

I am writing to apply for the Researcher position at Revealing Reality. With 8 years of experience in designing/conducting impactful social studies, I am excited about contributing my insights to your team.

Throughout my career working for the UK Innovation Group, I have focused on qualitative research, survey creation and data analysis to investigate the interactions between individuals, and characteristics, structures, and functions of diverse populations/institutions, such as families, communities, schools, workplaces, as well as physical, economic, cultural, and policy environments.

My contributions to numerous large-scale projects enabled me to secure £4M and £2M respectively for studies that uncovered significant findings concerning adequate standards of living and rights to food. Furthermore, I collaborated with colleagues in enhancing participant satisfaction by 10%+ through offering incentives and holding their interest for the duration of various studies.

Please do not hesitate to reach out to me to discuss how my qualifications and competencies make me the idea candidate for the role. I am flexible with my schedule and can accommodate an interview at a time that works best for you.

Alexander Perry

I am pleased to reach out to you concerning the Senior Pharmaceutical Researcher position at Astra Zeneca. With extensive experience in designing, leading, and executing poignant drug development studies, I am confident in my ability to contribute actionable insights and innovation to your team.

Throughout my 18-year career working for Apollo Therapeutics, I have helped spearhead 2K+ diverse project initiatives, ranging from treatment creation, formulation optimisation, and clinical trials, where my supervision efforts resulted in the launch of numerous novel pharmaceutical products that led to the company gaining £150B in profits. Additionally, I guided manufacturing optimisation activities which increased production efficiency by 20%+ and lowered overall costs by 10%.

As a consummate professional, I also guarantee the successful processing of patent applications, regulatory approvals, while helping with the publication of papers in reputable journals.

Enclosed is my CV that outlines by comprehensive scientific qualifications, skills, and other achievements. Please let me know your preferred date and time for an interview, and I will ensure to be there promptly.

Writing a strong attention-grabbing cover letter is a vital step in landing a good Researcher job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

1 Research Assistant Cover Letter Example

Research Assistants meticulously gather, analyze, and interpret data to contribute to knowledge and innovation. Similarly, your cover letter is your chance to compile your skills, experiences, and achievements into a persuasive narrative that demonstrates your value. In this guide, we'll delve into the best cover letter examples for Research Assistants, helping you to craft a compelling story that showcases your analytical prowess and dedication to discovery.

Cover Letter Examples

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The best way to start a Research Assistant cover letter is with a strong opening that captures the reader's attention. Begin by addressing the letter to a specific person, if possible. Then, concisely express your enthusiasm for the research field or project and highlight a key qualification that aligns with the job requirements. For example: "Dear Dr. Smith, I am excited to apply for the Research Assistant position with XYZ Lab, renowned for its groundbreaking work in neurobiology. My hands-on experience with advanced microscopy techniques during my undergraduate thesis makes me a strong fit for your team." This approach shows you've done your homework and immediately presents you as a relevant candidate.

Research Assistants should end a cover letter by summarizing their interest in the position and expressing enthusiasm for the opportunity to contribute to the research team. They should reiterate their relevant skills and experiences, and how these align with the job requirements. It's also important to thank the hiring manager for their time and consideration. For example: "I am excited about the opportunity to contribute my research and analytical skills to your team. Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Finally, they should sign off professionally with "Sincerely" or "Best regards," followed by their full name.

A Research Assistant's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, detail your relevant skills and experiences, and conclude with a strong closing statement. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A one-page cover letter ensures that your key points are not lost in a sea of text, and it shows that you can effectively communicate important information in a concise manner, which is a valuable skill in research.

Writing a cover letter with no experience as a Research Assistant can seem daunting, but it's important to remember that everyone starts somewhere. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Mention where you saw the job posting and why you're interested in the role. 2. Highlight relevant skills: Even if you don't have direct experience as a Research Assistant, you likely have skills that are relevant to the role. These could include data analysis, critical thinking, problem-solving, attention to detail, and communication skills. Use your cover letter to highlight these skills and provide examples of how you've used them in the past. 3. Discuss relevant coursework or academic projects: If you're a student or recent graduate, you can discuss coursework or academic projects that are relevant to the role. This could include research projects, lab work, or classes related to the field you're applying to. 4. Show enthusiasm for the field: Research Assistants are often hired in specific fields of study. Show your enthusiasm for this field in your cover letter. This could include discussing relevant books you've read, lectures you've attended, or why you're interested in the field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the team. Thank the hiring manager for considering your application and express your hope for the opportunity to further discuss your qualifications. 6. Proofread: Finally, make sure to proofread your cover letter for any spelling or grammar mistakes. A well-written, error-free cover letter shows your attention to detail and professionalism. Remember, the goal of your cover letter is to show the hiring manager why you would be a good fit for the role, even if you don't have direct experience. Use it as an opportunity to showcase your skills, enthusiasm, and potential.

Related Cover Letters for Research Assistants

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Research Assistant Cover Letter

Related Resumes for Research Assistants

Research assistant resume example.

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How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.