application letter format for name correction in birth certificate

Application for Correction of Name, Spelling, Date of Birth, etc

Want your name to be corrected on your documents? Sample application letter for name correction in school, college, university, Bank, etc., or on the certificate, mark-sheet, passport, ID card, employment card, student card, NIC, documents, etc.

We provided many Name Correction Application samples for banks, universities, schools, etc., for multiple reasons: wrong names, wrong spellings, wrong date of birth, etc. You can choose the best as per your need from the available templates.

Email Letter for Name Correction

My name is misspelled on (my card or any other document name). Correct spellings of my name are (write your name here). Please fix it immediately so that I can avoid any trouble. I will appreciate your quick action.

Sincerely Yours,

Application for Name and Father Name Corrections

Dear Sir, I request you to please change my misspelled (name) and (father’s name) on my certificate(You can mention any other document). I am providing you with my correct (name) and (father’s name) for correction. My Name is: “(Write Your Correct Name Here)” Father Name is: “(Write Your Father’s Correct Name Here)” Mother’s Name: “(Write Your Mother’s Correct Name Here)” Date of Birth is: “(Write Your correct Date of Birth Here).” Guardian Name: “(Write Your Correct Guardian Name Here)” ( If you can, attach any document for proof. You can add the next sentence or remove it) I am attaching my (document name here) as proof. I hope you will oblige my request. Sincerely Yours, (Your Name)

How to write an Application Letter for the Correction of name Spellings in University?

The Academics office

I feel regret to inform you that the name on my University Card is misspelled. It has been misprinted as Amna Khan instead of Amina Khan . My registration number is FC33-5. I request you to correct the name spelling to avoid any inconvenience for me. I shall be thankful for your quick response.

Yours Faithfully,

Application for Correction of Name, Age, and Date of Birth

Subject : Correction of Name and Date of birth

I need correction of name spellings and date of birth on my roll number slip issued by your office. Would you please correct and issue a new roll number slip in the priority?

I received it the previous week with the above-mentioned errors. I am a student of Metric (Science) at Divisional Public School. My full name is Amina, and my Roll number is 1234. I’m sharing a copy of my B-form here for you as evidence for necessary action. The examination is going to be held after fifteen days.

I am waiting anxiously for this.

Letter for Name Correction in Bank Records

Dear Branch Manager,

This letter is to request a correction in my name. My name is “Jason Smith,” but the name of “Jansen Smith opened my account.” Otherwise, this would create hurdles in auditing my personal account and business account statements from the bank. I request this correction in my name to avoid any inconvenience.

Faithfully Yours,

Jason Smith

Application Letter for Name Correction on Birth Certificate

I am Urooj D/O Ashraf, resident of District Rawalpindi, and I requested to issue my birth certificate as required for my Visa Processing. But,  the birth certificate ( Registration: RD-675847-U) I received had the wrong name written on it. It had the name “Umama.”

I request you to please issue a certificate with my correct name, “Urooj.” As evidence, I am also enclosing a copy of my NIC for your reference. Again, I will be thankful to you.

Urooj D/O M. Ashraf

Request letter for Name Spelling Correction in Birth Certificate

Recently, I got my birth certificate from the office of Union Counsel. Unfortunately, my name on the certificate is misspelled. My correct and complete name is Sadia, but it is written on the certificate as”Sedia.” I request you to please issue a birth certificate with the correct spelling “Sadia” as soon as possible.

I need to submit my birth certificate with the admission form next week.

I am looking for a prompt response.

Thanking you,

Request Letter For Name Correction on Passport

Recently I got my passport to apply for a working visa abroad. But my name on the passport isn’t correct. My name is Ahmad Arsalan (Copy of the National ID card attached), and it is written as Arsalan Ahmad.

A copy of the submitted form with my correct name is also attached for your review. So I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Ahmad Arsalan

Application for Name Correction on Educational Certificates, Result Card

My daughter “Aman” passed the matric examination in (year) with Roll Number (Roll number here). However, her name on the result card is misspelled as Amen . Therefore, I request you to please correct this name on the ID card “Aman.” I also checked the copy of the submitted form for examination, where we mentioned her name correctly.

Now she is looking for admission to the college, but her name on the ID card and Metric Result Card is causing many issues in the admission process.

I request you to please correct her name on the Result Card and the Certificate and issue a new one. Looking for prompt action.

Application for Name Correction in School, College, and University

Dear Madam,

I am Minahil D/O Muhammad Qasim, studying BSc Engineering (Registration No. ———-) at NUST. Unfortunately, my name in the University is misspelled as “Minimal” instead of “Minahil” It is now being called everywhere in the University.

I will be thankful to you if you can announce my correct name for University students through a notice.

I request you to please correct my name in the University records and issue a notice to my department for the correction.

Yours Obediently,

Application for Name Correction in Court

Mr. James, District Court Judge, New York, USA.

It is requested that my name is Adams Smith S/O Smith Lawrence, but it has been misprinted on my O-Levels School certificate as Adam Jones by some typing Error.

Therefore, I request you kindly direct the district municipal authority to change my name on my Certificate from Adams Jones to Adams Smith. I shall be grateful to you for this.

Yours Sincerely,

Request Letter for Spelling Correction in Office Records

I am writing this to inform you that the spellings of my father’s name are incorrect in the details of the official documents. So please correct it as I could face any problem relating to it in the future. So please inform me after correcting it.

Request Letter for Name Correction in Life Insurance Policy

Dear Insurance Company,

I request you to please correct my name on my life insurance certificate. I recently came into your office and sorted out my life insurance for my whole family.

However, I was very disappointed to see that my name wrote one of the names was wrong. My name is spelled as “Carly,” but it is spelled as “Carley” on my life insurance certificate.  I hope that you can sort this out soon as I need this for some essential documents. I am looking forward to your reply.

Kind regards,

Mrs. Carly Rufus

Application to Insurance Company for Correction of Name

To The Insurance Company,

Dear Manager,

Last week I came to your insurance company and requested a new insurance account. I made sure to fill in all the details in the form correctly. On (mention date) morning, I received a confirmation mail that my insurance account is operating. However, my name mentioned in the email was not correct. Therefore, there is some misunderstanding because the rest of the details besides my name are all correct.

I request you kindly correct my name in the profile as soon as possible to avoid any future misunderstandings. For any further queries or clarification, feel free to contact me. I would be very grateful to you.

Best Regards,

Application for correction of the name of my mother in my mark sheet

To: Principal Larry McKenna Middle School Virginia, United States

I hope this letter receives you in good health. I am writing in regard to the mark sheet I received. My mother’s name is misspelled; this can cause issues when I apply to university. My mother’s name is “Lisa Kennan,” but “Liza Kenan” is written on the mark sheet. Please correct this as soon as possible, and send me a new mark sheet.

Thank you, David Bart Virginia, United States

Request Letter for Correction of My Name on my Pay Slip

To: HR Dept. iCare Diagnostics Laboratory Woodhaven, Manitoba, Canada

I am writing to inform you that I was unable to cash my recent payslip. Upon further inspection, this was due to the incorrect spelling of my name on the payslip. My name is spelled “Arthur McCaffrey”; however, it is spelled as “Arthur McCaffrey” on the payslip.

Please correct this mistake as soon as possible, and issue me a new payslip.

Arthur McCaffrey

Application to Change my Father’s Name Spelling

UK National Registry London, United Kingdom

To whom it may concern,

On many of my official documents, my legal guardian’s name, my father, is incorrect. This name mismatch can become an issue at various places, such as applying for schools or other places to confirm my identity.

My father’s name is Henry Kendrick Farmer. I request you, please correct this in the registry.

Sincerely, Jared Farmer London, United Kingdom

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15 Sample Letters of Request for Correction of Date of Birth

Accurate personal data is the cornerstone of effective and efficient business transactions, legal processes, and various other professional interactions. Among these, the date of birth stands out as a critical piece of information that must be accurately recorded in all official documents and records.

Errors in the recording of a date of birth can lead to a multitude of complications, ranging from minor inconveniences to significant legal challenges. It is, therefore, imperative to correct such errors promptly and accurately.

Sample Letters of Request for Correction of Date of Birth

Below are 15 sample letters of request for the correction of the date of birth. Each sample is designed for specific scenarios and recipients, providing a comprehensive guide on how to approach this delicate matter with professionalism and clarity. These letters serve as templates that can be adapted and personalized to fit your unique situation.

Sample 1: Correction Request to Human Resources

Subject: Request for Correction of Date of Birth in Employment Records

Dear [HR Manager’s Name],

I am writing to request a correction in my employment records regarding my date of birth. It has come to my attention that my date of birth is incorrectly listed as [Incorrect Date] instead of the correct date, which is [Correct Date]. This discrepancy could affect my employment benefits and records.

I kindly ask for your assistance in updating my records to reflect the correct date of birth. Attached, please find a copy of my birth certificate as proof of the correct date.

Thank you for your attention to this matter. I look forward to your confirmation once the correction has been made.

[Your Name] [Your Job Title] [Your Contact Information]

Sample 2: Correction Request to Educational Institution

Subject: Request for Correction of Date of Birth in Academic Records

Dear [Registrar’s Name],

I am reaching out to request a correction to the date of birth recorded in my academic records. Currently, my records show [Incorrect Date] as my date of birth, which is incorrect. The accurate date is [Correct Date]. This error may impact my eligibility for certain programs and scholarships.

Please find attached a copy of my birth certificate for your reference. I respectfully request that my records be updated to reflect the correct information.

Thank you for your prompt attention to this issue. I am available for any further information or documentation that may be required.

Best regards,

[Your Name] [Student ID (if applicable)] [Your Contact Information]

Sample 3: Correction Request to Financial Institution

Subject: Request for Correction of Date of Birth in Bank Account Records

Dear [Bank Manager’s Name],

I wish to bring to your attention an error in my personal information recorded with [Bank Name]. My date of birth is incorrectly listed as [Incorrect Date]. The correct date of birth is [Correct Date], as per my official documents.

Attached is a copy of my identification document showing the correct date of birth. I kindly request that you update my records accordingly to prevent any future discrepancies in my banking transactions.

Thank you for your cooperation and understanding. Please let me know if there are any further steps I need to take.

[Your Name] [Account Number] [Your Contact Information]

Sample 4: Correction Request to Insurance Company

Subject: Request for Correction of Date of Birth in Insurance Policy Records

Dear [Insurance Agent’s Name],

I am writing to request an amendment to my personal information on file with [Insurance Company Name]. It has been noted that my date of birth is erroneously recorded as [Incorrect Date]. The accurate date is [Correct Date], which is essential for the validity of my insurance policy.

Enclosed is a copy of my birth certificate as evidence of my correct date of birth. I kindly ask for your assistance in updating my policy details to ensure accurate coverage.

I appreciate your prompt action on this matter and look forward to your confirmation of the correction.

Best wishes,

[Your Name] [Policy Number] [Your Contact Information]

Sample 5: Correction Request to Passport Office

Subject: Request for Correction of Date of Birth in Passport

Dear [Passport Office Representative],

I recently received my passport and discovered an error in the recorded date of birth. The passport lists my date of birth as [Incorrect Date], whereas the correct date is [Correct Date]. This discrepancy could cause significant issues during travel.

Attached, please find a copy of my birth certificate for verification. I request that my passport be updated to reflect the accurate date of birth.

Thank you for addressing this matter urgently. I am prepared to provide any additional documentation required.

Kind regards,

[Your Name] [Passport Number] [Your Contact Information]

Sample 6: Correction Request to Government Agency

Subject: Request for Correction of Date of Birth in Official Records

Dear [Agency Representative],

I am writing to request a correction in my official records maintained by [Agency Name]. The current records incorrectly list my date of birth as [Incorrect Date]. My correct date of birth, as per my birth certificate, is [Correct Date].

Please find attached a certified copy of my birth certificate. I kindly request that my records be updated to prevent any discrepancies in future official matters.

Your prompt attention to this correction would be greatly appreciated. Please inform me of any further requirements to facilitate this process.

Thank you for your assistance.

[Your Name] [Identification Number/Case Number] [Your Contact Information]

Sample 7: Correction Request to Medical Records Department

Subject: Request for Correction of Date of Birth in Medical Records

Dear [Medical Records Officer],

I have noticed an error in my medical records regarding my date of birth, which is listed as [Incorrect Date]. The correct date is [Correct Date], which is crucial for accurate medical history and treatment.

Enclosed is a copy of my identification document verifying my correct date of birth. I request that my medical records be amended accordingly.

I appreciate your immediate attention to this matter to ensure the accuracy of my medical information.

With thanks,

[Your Name] [Patient ID (if applicable)] [Your Contact Information]

Sample 8: Correction Request to Social Security Administration

Subject: Request for Correction of Date of Birth in Social Security Records

Dear [SSA Representative],

I am contacting you to correct an error in my social security records. The date of birth currently on file is [Incorrect Date]. However, my actual date of birth is [Correct Date], as evidenced by my birth certificate.

Attached, please find a notarized copy of my birth certificate. I respectfully request the correction of my date of birth in your records.

Your prompt action on this request is crucial for my social security benefits and records.

Thank you for your cooperation.

[Your Name] [Social Security Number] [Your Contact Information]

Sample 9: Correction Request to Voter Registration Office

Subject: Request for Correction of Date of Birth in Voter Registration Records

Dear [Election Officer],

I am writing to request a correction in my voter registration details. It appears that my date of birth has been incorrectly entered as [Incorrect Date]. The correct date is [Correct Date], which is vital for my voter eligibility.

Attached is a copy of my identification showing the correct date of birth. I kindly request that my voter registration be updated to reflect this.

Thank you for ensuring the accuracy of voter records. I look forward to your confirmation of this correction.

[Your Name] [Voter ID Number] [Your Contact Information]

Sample 10: Correction Request to Credit Reporting Agencies

Subject: Request for Correction of Date of Birth in Credit Report

Dear [Credit Agency Name],

I have reviewed my credit report and found that my date of birth is incorrectly listed as [Incorrect Date]. The correct date is [Correct Date]. This error could potentially impact my credit score and loan eligibility.

I am enclosing a copy of my birth certificate as proof of the correct date. I request that my credit report be updated to accurately reflect my date of birth.

Your attention to this correction will help maintain the integrity of my credit history. Please inform me once the update has been made.

[Your Name] [Credit Report Reference Number] [Your Contact Information]

Sample 11: Correction Request to Licensing Authority

Subject: Request for Correction of Date of Birth in Driving License Records

Dear [Licensing Authority],

I wish to inform you of an error in my driving license regarding my date of birth, which is erroneously recorded as [Incorrect Date]. The correct date is [Correct Date], as per my legal documents.

Enclosed, please find a copy of my birth certificate for verification purposes. I kindly request that my driving license records be updated to reflect my correct date of birth.

Thank you for your prompt attention to this matter. Please let me know if further documentation is required.

Respectfully,

[Your Name] [License Number] [Your Contact Information]

Sample 12: Correction Request to Professional Certification Board

Subject: Request for Correction of Date of Birth in Certification Records

Dear [Board Representative],

I am writing to request a correction in my professional certification records. My date of birth is incorrectly listed as [Incorrect Date]. The correct date is [Correct Date], which is essential for maintaining accurate certification records.

Please find attached a certified copy of my birth certificate as evidence of the correct date of birth. I respectfully request that my certification records be amended accordingly.

I appreciate your assistance in rectifying this error and look forward to your confirmation of the correction.

[Your Name] [Certification Number] [Your Contact Information]

Sample 13: Correction Request to Immigration Services

Subject: Request for Correction of Date of Birth in Immigration Records

Dear [Immigration Officer],

I am reaching out to correct an error in my immigration records. The date of birth recorded is [Incorrect Date], whereas my actual date of birth is [Correct Date]. This discrepancy could affect my immigration status and applications.

Attached is a copy of my passport showing the correct date of birth. I request that my immigration records be updated to ensure consistency and accuracy.

Your swift action on this matter is greatly appreciated. Please advise if additional information is needed.

Thank you for your understanding and cooperation.

[Your Name] [Application/Case Number] [Your Contact Information]

Sample 14: Correction Request to Mobile Phone Provider

Subject: Request for Correction of Date of Birth in Account Details

Dear [Customer Service Representative],

I have noticed an error in my account details with [Mobile Phone Provider]. My date of birth is listed as [Incorrect Date], which is incorrect. The accurate date of birth is [Correct Date], and this information is crucial for account security and verification purposes.

Enclosed, please find a copy of my identification document confirming the correct date. I kindly request an update to my account details to reflect this.

Thank you for your prompt attention to this request. I am available for any further verification needed.

Sample 15: Correction Request to Subscription Services

Subject: Request for Correction of Date of Birth in Subscription Account

Dear [Service Provider],

I am a subscriber to [Subscription Service] and have identified an error in my account information. My date of birth is incorrectly entered as [Incorrect Date] instead of the correct [Correct Date]. This correction is important for personalizing my service experience and ensuring eligibility for age-restricted content.

Attached is a document verifying my correct date of birth. I request that my subscription account be updated accordingly.

I appreciate your assistance in ensuring the accuracy of my account details. Please confirm once the correction has been made.

Thank you for your understanding.

[Your Name] [Subscription Account Number] [Your Contact Information]

Correcting an error in the date of birth on official documents and records is a crucial step in maintaining the accuracy and integrity of personal information. These sample letters provide a structured and professional approach to requesting such corrections across various contexts.

Adapting these templates to your specific needs can help facilitate the correction process efficiently, ensuring that your personal data is accurately represented in all official capacities.

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