resume letter of introduction sample

How to Write a Letter of Introduction (With Examples)

By Priya Jain

Published: January 22, 2024

Writer & Career Coach

Writing a letter of introduction serves as a tool for individuals and businesses to establish new connections, explore opportunities, or introduce services and products. An effectively written letter of introduction can open doors to job opportunities, business collaborations, and networking.

Whether you’re a freelancer seeking new clients, a business looking to forge new partnerships, or an individual exploring job opportunities, a compelling introduction letter can set the stage for fruitful interactions.

In this article, we explain what a letter of introduction is, explore what to include, and give examples you can use while creating your letter. 

What Is a Letter of Introduction?

A letter of introduction is a document that introduces one party to another. It can serve various purposes in different contexts, including professional, academic, or personal settings. 

This letter can be used to introduce oneself or by someone else to introduce a third party. The key purpose is establishing a connection or a rapport with the recipient, usually with a specific goal, such as exploring job opportunities, proposing business collaborations, or extending networks.

Individuals can use letters of introduction in social settings, like joining a new club or group, where you want to introduce yourself to the members. These letters often introduce a third party, like a colleague or a friend, to your contacts. This can be particularly helpful in professional networking or recommending someone for a job or project .

The Difference Between a Letter of Introduction and a Cover Letter

A letter of introduction and a cover letter are very different. Letters of introduction are generally used when you want to establish a new relationship that may or may not be job-related. It could be an introduction to a potential business partner, a networking contact, or a new community or group. 

On the other hand, a cover letter is job-related. It’s sent alongside a resume when applying for a job. The cover letter focuses on why the applicant is suitable for a specific job, highlighting skills and experiences directly relevant to the job description. It’s more tailored to a particular role or company.

Letter of Introduction Examples

Here are some examples you can take inspiration from:

Job Application Letter of Introduction

This letter aims to introduce yourself to a potential employer, highlight relevant skills and experiences, express interest in the position, and provide a glimpse of your personality.

You can use this example to write a job application introduction letter:

Dear [Hiring Manager’s Name],

I am writing to express my keen interest in the [Job Title] position at [Company Name]. With [X years] of experience in [relevant field/industry], I have developed a comprehensive skill set that aligns with your team’s requirements.

My experience at [Previous Company] involved [mention key responsibilities or projects related to the new job]. I am particularly excited about the opportunity at [Company Name] because of [reasons specific to the company or role].

Enclosed is my resume, which further outlines my achievements. I would appreciate the opportunity to discuss how my experience and skills can contribute to the continued success of [Company Name].

Thank you for considering my application. I look forward to the possibility of contributing to your esteemed team.

[Your Name] [Your Contact Information]

Networking Introduction Letter

A networking introduction letter is a valuable tool for establishing new professional connections . It’s a way of introducing yourself to someone in your industry or field whom you haven’t met but wish to connect with for networking purposes.

Here’s an example:

Dear [Contact’s Name],

I hope this message finds you well. I am [Your Name], currently working as a [Your Job Title] at [Your Company]. I came across your profile on [LinkedIn/Professional Event] and was impressed by your extensive experience in [relevant field/industry].

I am reaching out to expand my professional network in the [specific industry or field] and would value the opportunity to learn from your insights. [Mention any mutual connections or shared interests, if applicable].

If you are open, I would appreciate talking with you briefly. I want to hear about your experiences, particularly regarding [specific topic or question].

Thank you for considering my request. I understand the value of your time and would be flexible to accommodate your schedule.

Best regards,

Cold Outreach Letter of Introduction

A cold outreach letter of introduction is used when contacting someone who does not know you or is not expecting your communication. It’s typically used professionally to introduce yourself, your company, or your products/services to a potential client, partner, or employer.

Here’s an example:  

Dear [Recipient’s Name],

My name is [Your Name], and I am the [Your Position] at [Your Company]. I am reaching out to introduce our company and the innovative solutions we offer in [specific service or product area].

I believe that [Recipient’s Company] could significantly benefit from our [services/products], especially in [specific area of improvement or opportunity you’ve identified in their business]. We have partnered successfully with companies like yours, such as [mention any relevant clients or case studies], and achieved [mention specific results or improvements].

I would love the opportunity to discuss this further with you. Would you be available for a brief call next week? I am also attaching a brief overview of our services for your reference.

Thank you for your time, and I look forward to working together.

Warm regards,

Letter of Introduction Template

Creating a letter of introduction involves a structured approach to presenting your information effectively.

Here’s a template that you can adapt based on your specific needs:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Company Address] [City, State, Zip Code]

Dear [Recipient’s Name],

[Introductory Paragraph: Briefly introduce yourself, stating your name and current position or role. Explain how you came across the recipient, their work, or their organization.]

[Second Paragraph: State the purpose of your letter. Are you seeking a job opportunity, looking to network, or proposing a collaboration? Be specific about your intentions and why you are contacting this particular individual or company.]

[Third Paragraph: Concisely overview your relevant background and experience. Focus on key aspects of your career or education that align with the purpose of your letter.]

[Fourth Paragraph: Highlight one or two significant accomplishments or skills. Use specific examples demonstrating your capabilities and how they relate to the recipient’s needs or interests.]

[Fifth Paragraph: Mention any personal qualities or soft skills that set you apart and are relevant to the context of your introduction. Relate these traits to how they can be beneficial in achieving the goals outlined in your letter.]

[Call to Action: Clearly state what you hope to achieve with this letter. Whether it’s a follow-up meeting, a phone call, or further discussions, provide a clear action you’d like the recipient to take.]

Thank you for taking the time to read my letter. I am very interested in [discussing further, learning more about, etc.] and look forward to the possibility of [working together, meeting you, etc.]. Please contact me at [your email address] or [phone number].

[Your Name] [Attachments: Mention attachments such as your resume, portfolio, or other relevant documents.]

What You Need to Include in a Letter of Introduction

Incorporating specific elements in your letter of introduction can significantly enhance its effectiveness.

Here’s a breakdown of what to include following your provided structure:

Begin with a formal greeting. This is the initial greeting and sets the tone for the letter. Use a formal tone like “Dear [Recipient’s Name]”. If the recipient’s name is unknown, “Dear Hiring Manager” or “To Whom It May Concern” are alternatives. Personalizing the salutation, however, is preferable if you know the recipient’s name.

Introduction

Introduce yourself by stating your name and your current position or role in a professional context. This section should be brief, offering a snapshot of who you are. For instance, “My name is Jane Doe, and I am a Marketing Manager at XYZ Corporation.”

Purpose of the Letter

Clearly articulate why you are writing this letter. This might be to introduce yourself in a job search context, to propose a business collaboration, or to establish a new professional relationship. Be specific about why you’re contacting this particular individual or organization.

Background Information

Provide a concise overview of your professional background relevant to the purpose of your letter. This could include your current job, professional journey, or key areas of expertise. The aim is to give the reader context about your professional standing.

Relevant Accomplishments

Highlight significant achievements that are pertinent to the recipient. These could be successful projects you’ve led, awards you’ve won, or specific contributions you’ve made in previous roles. The objective is to showcase your competence and success in areas relevant to the letter’s purpose.

Personal Qualities

Share personal attributes that make you well-suited for the intended purpose of your letter. For instance, you might emphasize qualities like leadership, innovation, or collaborative skills if you are applying for a job. This part is about showing your personality and fit.

Call to Action

This is a crucial component where you suggest the next steps. It could be a request for a follow-up meeting, a phone call, or an invitation to review your application. Make it clear what you want the recipient to do next.

Conclude your letter with a formal and professional closing. Common closings include “Sincerely”, “Best regards”, or “Kind regards”, followed by your full name. This part signifies the end of your letter respectfully.

Attachments

If you include additional documents, such as a resume or portfolio, mention them here. For example, “Enclosed, please find my resume, which provides further details about my professional experience.”

What Not to Include in a Letter of Introduction

When writing a letter of introduction, it’s important to be aware of certain elements that should be avoided.

Here are what not to include: 

Unsubstantiated Claims

Your letter should avoid making broad statements about your abilities or achievements without providing specific examples or evidence to support them. For instance, rather than simply stating that you’re an excellent communicator, provide a brief example or mention a relevant accomplishment demonstrating this skill. The goal is to be as concrete and specific as possible to build credibility.

Clichés and Overused Phrases

Avoid overused phrases and clichés that don’t add substantive information to your introduction. Phrases like “team player,” “hard worker,” or “go-getter” are commonly used and don’t distinguish you from other candidates. Instead, use unique descriptions specifically tailored to your experiences and qualifications.

Unrealistic Promises

Be cautious about making promises or commitments that you might not be able to fulfill. Overpromising to impress can backfire if you cannot deliver on those promises later. It’s important to be honest and realistic about what you can offer to the potential employer or contact.

Best Practices for Writing Letters of Introduction

When writing a letter of introduction, following these best practices can greatly enhance the effectiveness and professional impact of your letter:

Tailoring the Letter to the Audience

By researching and familiarizing yourself with the recipient’s work and organization, you can ensure that your letter speaks directly to their needs and interests. Personalization in the letter demonstrates that you have taken the time to understand who they are and what they value, which can significantly increase the effectiveness of your message.

Keeping It Concise and Focused

An effective letter conveys your message in a clear, succinct manner. Long letters can dilute the impact of your key points and lose the reader’s interest. 

Structuring your letter with a clear beginning, middle, and end helps maintain this focus. The introduction should grab attention, the body should elaborate on your purpose and relevant qualifications, and the conclusion should reiterate your intent and suggest the next steps.

Showcasing Personality and Authenticity

An impactful letter is about what you say and how you say it. Infusing your letter with genuine personality and authenticity makes your message resonate more with the recipient. It’s about striking the right balance between professional decorum and personal touch.

Sharing your motivations, interests, or perspectives in a way that aligns with the professional context can make your letter memorable and establish a more personal connection with the recipient.

Proofreading for Clarity and Professionalism

The final yet crucial step in drafting your letter is thorough proofreading. This step is imperative for ensuring your letter is free from grammatical errors and typos and communicates your message.

A well-written and professionally presented letter reflects your attention to detail and commitment to quality. Having someone else review your letter is often beneficial, as a fresh pair of eyes can catch errors and provide feedback on your message’s overall clarity and tone.

About the Author

Read more articles by Priya Jain

• Resume Writing
• Resume Examples
• Cover Letter
• Remote Work
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Letter of Introduction: What Is It & How to Write One (+Templates)

• Klara Cervenanska , 
• Updated August 13, 2024 8 min read

Ever heard of a letter of introduction? If not, you’re not alone. While most people are familiar with resumes, cover letters, and even motivation letters, the letter of introduction remains a bit of a hidden gem in the professional world. 

And that’s exactly why it could be your secret weapon .

Because it’s less common, sending one can really make you stand out and leave a lasting impression. 

Writing a letter of introduction isn’t quite like drafting other career documents, but don’t worry—we’ll walk you through it step-by-step and share some examples you can use for yourself .

Table of Contents

Click on a section to skip

What is a letter of introduction?

Letter of introduction vs. cover letter vs. motivation letter, when should you write a letter of introduction , how to write a letter of introduction (7 simple steps), letter of introduction example, letter of introduction template, key takeaways: letter of introduction.

A letter of introduction is a brief letter used to introduce yourself or someone else to a third party, whether that’s a potential employer, business contact, or client. 

It's a simple yet powerful tool that often flies under the radar in the professional world.

Unlike a cover letter or resume , a letter of introduction isn’t tied to a specific job application. 

Instead, it’s more about opening doors and starting conversations. Think of it as a way to make connections that can lead to new opportunities, without the formalities that come with other career documents.

You might feel it sounds a bit similar to a cover letter or even a motivation letter .

While there are many similarities between these documents, the key difference lies in their purpose, main focus, and the target audience. 

While a cover letter serves as an extension of your resume and is tailored to a specific job posting, a motivation letter is typically used in academic settings, such as when applying for educational programs or scholarships.

In contrast, a letter of introduction is primarily used for connecting and networking , without the immediate goal of securing a specific job or degree.

Let's take a closer look at what these documents are, when you should write them, and to whom:

Cover letter

• Purpose: Accompanies your resume to express interest in a specific job.
• Main focus: Adds more details to what’s already in your resume. Use it to explain why you’re the right fit for the job, highlight your skills, and achievements.
• Target audience: Employers, HR managers.

And if you want to learn more about writing a good cover letter, here's the only cover letter guide you'll ever need.

Letter of introduction

• Purpose: Introduces yourself or someone else to a company, potential client, or business partner without a specific job in mind.
• Main focus: Introduces your skills and experience to build a connection and make a positive first impression. If written for someone else, it highlights their qualifications and explains why they’re worth connecting with. This letter is flexible, useful for exploring job opportunities or business partnerships.
• Target audience: Potential employer, client, business partner, or collaborator. 

Motivation letter

• Purpose: Explains why you're applying for a specific job, scholarship, or university program. 
• Main focus: Focuses on your passions, goals, and reasons why you're interested in this job or educational programme. Highlights why this opportunity would enrich your work life and enhance your skills. 
• Target audience: Academic institutions, NGOs, or employers.

A letter of introduction serves a different purpose compared to other career documents like a cover letter or a resume. 

Whether you’re looking to introduce yourself to a company, recommend someone else, or explore new professional relationships, there are several situations where a letter of introduction is the ideal tool. 

Here are some key scenarios when you might consider writing one:

• You want to reach new clients and customers. Writing a letter of introduction for customers or new clients helps build a personal connection. It also explains how your products or services can meet their needs.
• You're looking for a new job. It helps you introduce yourself to a potential employer, show your interest and enthusiasm for the company, and highlight how your skills could be a good fit. Even if there's no job opening posted.
• You just started a new job. When you start a new job, a letter of introduction helps your coworkers or teammates get to know you. Your manager might also send a letter to introduce you to the team.
• You're looking for a business partner/collaborator. An introduction letter is often used as the first point of contact with a potential business partner or collaborator who shares your interests or industry. Its goal is to expand your network, which could lead to mutually beneficial opportunities, such as joint ventures, partnerships, or new projects.
• Someone you know recommended you. If someone you know recommends you to others, an introduction letter can be a great way to follow up and explore collaboration or job opportunities.
• Someone asked you to recommend them. You would introduce the person to your team or employer trying to highlight their skills and qualifications. The goal is to create a connection between your company or team and the person you’re introducing.

Depending on the scenario, a letter of introduction can vary in tone and content, but the core structure remains the same.

These 7 simple steps will guide you in writing a clear and effective letter, no matter the situation:

Start with a header that includes your contact details—it's an obvious but important step. Make sure to list your name, address, phone number, and email at the top of the letter. You can also add the date and the recipient's information, like their name, company, and address.

Always address the recipient. If you're addressing someone you already know or who knows of you, start with a warm, friendly greeting. Typically, you’d use "Dear [Name],". If you don’t know the recipient, "Dear Sir/Madam," works just fine.

Start with introducing yourself and explaining why you're writing. Share who you are, why the company is relevant to you, and why you decided to reach out. Mention how you found out about the company or who referred you, and briefly introduce the person who connected you.

This is where you get straight to the point. Explain why the company or work is important to you and what you hope to achieve from this connection. Highlight the benefits and the potential value this relationship could bring.

Mention your previous work to show your credibility and what you can bring to the table. You should also briefly highlight your accomplishments. Understanding your background can help you stand out and be seen as a valuable candidate for the job.

End your letter with a polite conclusion, suggesting further communication. Highlight how excited you are to talk again and share when you have time to meet.

Now, all you have to do is sign off. Professionally, of course. A simple “ Looking forward to hearing from you ” does the trick every time.

We’ve covered the 7 key steps to writing a letter of introduction in theory. 

Now, let’s take a look at an example that brings all these steps together.

BTW, this example was created using Kickresume’s cover letter builder tool . Even though it’s meant for writing cover letters, you can use it to write your letter of introduction, instead. The tool won't mind :)

We also prepared a few letter of introduction templates you can copy & paste and personalize. 

Just pick one that suits your situation the best. 

#1 For when you want to reach new clients and customers

#1 letter of introduction template.

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name] , and I’m reaching out because I believe [Recipient’s Company Name] could benefit from the products I offer. I recently came across your company on social media and was impressed by the work you’re doing in [mention the industry or a specific area of interest].

At [Your Company Name] , we specialize in [briefly describe your product or service], and we’ve had great success helping businesses like yours [mention a specific benefit or outcome, e.g., “increase efficiency,” “enhance customer satisfaction,” “save time and money,” etc.] . I’m confident that what we offer could add real value to your operations.

I’d love the opportunity to discuss how we can work together and explore ways my product can support your business goals. If you’re interested in learning more, I’m available for a quick chat at your convenience.

Thank you for considering this, and I look forward to the possibility of collaborating with you.

Best regards,

[Your Name]

[Your Company Name]

[Phone Number]

[Email Address]

#2 For when you just started a new job

#2 letter of introduction template.

Subject: Excited to join the team!

I hope this message finds you well. My name is [Your Name] , and I’m thrilled to be joining [Company Name] as the new [Your Job Title] . I wanted to take a moment to introduce myself and say how excited I am to work with all of you.

A bit about me: I come from [mention your previous company or industry if relevant] , where I [briefly describe your previous role or experience] . I’m really passionate about [mention something relevant to your new role] , and I’m eager to contribute to the great work being done here.

I’ve heard wonderful things about the team, and I’m looking forward to getting to know each of you and learning from your experiences. Collaboration is something I value deeply, so please don’t hesitate to reach out if there’s anything I can help with or if you just want to chat.

Looking forward to meeting everyone and working together to achieve our goals!

Best regards, [Your Name] [Your Job Title] [Your Contact Information if needed]

#3 When someone you know recommended you

#3 letter of introduction template.

[Your Name] [Your Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name] ,

I hope this message finds you well. My name is [Your Name] , and I’m reaching out because [Mutual Contact’s Name] spoke highly of you and your work in [mention the field or industry] . Given our shared interests and expertise, I’m excited about the possibility of collaborating.

At [Your Company or Your Current Position] , I’ve been focused on [briefly describe your work or area of expertise ], and I believe there’s significant potential for us to create something impactful together. [Mutual Contact’s Name] mentioned that you’re also passionate about [mention a specific area or project relevant to both] , and I think we could really complement each other’s skills and experiences.

I’d love to explore how we might work together on [mention a specific type of project, collaboration idea, or area of mutual interest] . If you’re interested, I’d be happy to set up a time to chat and see how we could make this happen.

Thank you for considering this, and I’m looking forward to the possibility of collaborating with you.

Best regards, [Your Name] [Phone Number] [Email Address]

#4 For when you're looking for a new job

#4 letter of introduction template.

I hope this letter finds you well. My name is [Your Name] , and I’m currently exploring new career opportunities. [Former Colleague’s Name] , who previously worked with me at [Your Previous Company] , highly recommended [Recipient’s Company Name] as an excellent place to grow and contribute.

With a strong background in [briefly mention your field or area of expertise], I’m confident that my skills and experience align well with the needs of your team. At [Your Previous Company] , I [mention a key accomplishment or responsibility] , which I believe demonstrates my ability to [mention how you can add value to the new company] .

I’m particularly drawn to [Recipient’s Company Name] because of [mention something specific about the company that excites you or aligns with your goals] . I would love the chance to discuss how I could contribute to your team and support your company’s objectives.

If you’re open to it, I’d be thrilled to chat further about any opportunities that might be available. Thank you for considering my application, and I look forward to the possibility of joining your team.

A letter of introduction is a valuable tool for making new connections, reaching out to potential employers, or helping you during your job hunt.

There are a couple of different situations when writing a letter of introduction is appropriate. 

For example when:

• You want to reach new clients and customers
• You just started a new job
• Someone you know recommended you to someone
• Someone asked you to write one for them
• You're looking for a new job
• You're looking for a business partner/collaborator

The details may vary slightly depending on the context, but following these 7 steps will help you prepare a strong letter of introduction in any scenario:

• Add a header with contact information
• Include a salutation
• Introduce yourself and your contact (if applicable)
• State the purpose of the letter
• Highlight your accomplishments or previous relevant work
• Close the letter by suggesting further communication
• Sign off professionally

If you’re still in doubt about writing your letter of introduction, don’t hesitate to use the templates provided in the article.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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What is a letter of introduction and how do you write one?

Purpose of Letter

Relevance of the contact, the outcome, example #1: introducing your business, sample #2: letter of introduction for job.

A letter of introduction is the first point of contact and it allows you to tell the recipient a bit more about you, with the potential outcome of gaining a new job or business contact as a result.

Such a letter may be sent as an alternative to a cover letter when you are applying speculatively outside of the normal recruitment process. You have have reason to believe that the employer may benefit from your skills, so an introduction letter paves the way for a formal application. The tone and content should be slightly different, so take care in terms of the outcome that you desire.

You may be writing to someone you already know, or the contact may be completely new. In this blog, we’ll cover everything you need to know about the topic with examples including:

• What a letter of introduction is and how to write it
• Howe do you write a short introduction example?
• Tips for writing a complete letter
• The difference between a letter of introduction and a cover letter
• Sample cover letters of introduction for jobs

What is a letter of introduction?

If you are looking for a new job, you should use a range of different sources to secure a role, including applying via job boards, speaking to recruitment agencies, and direct contact. Direct contact is when you find a relevant contact from a company and contact them yourself to introduce yourself , and potentially open the doors to a new opportunity. 

If you get in touch with a hiring manager directly and they wish to find out more about you, it is a great idea to have an intro letter that is ready to go. They can then let you know whether they would like to read your resume.

So how do you write a good letter of introduction? For instance, you may search for the manager or director of the company you want to work in. When looking for new business, direct contact is vital as it can help you network with key contacts. You may also want to introduce yourself to people that you may want to collaborate with in the future. In these cases, a letter of introduction is the way to achieve this.

An introduction letter can also be used to introduce one contact to another. For instance, referring business to someone you know or introducing a potential new hire.

Reasons for writing an introduction letter 

An introduction letter can be used for many different situations. When a new employee starts, their manager may send an introduction letter to inform everyone about the new start, and to request that they make them feel comfortable. You might start a new job yourself, and send a letter of introduction to let clients or customers know who you are and what your role is. An introduction letter is often sent to prospective new clients in an attempt to gain a new contact or business. In other cases, candidates may send a letter of introduction to gain new contacts and hopefully, a new job.

You can write an introduction letter via email or LinkedIn message. You can write it in whatever means suits you best.

Writing your letter of introduction

Although there are many different reasons for writing a letter of introduction, you can follow the same standard structure when writing these:

How do I start my introduction? It is a good idea to start with an opening, friendly greeting, especially if you are speaking to someone you have not previously had contact with before.

Here’s an example to reach out to a connection on LinkedIn with whom you have not spoken previously.

Hi John, thanks for accepting my connection. I hope this message finds you well.

Alternatively, if you are introducing a new team member to a group at work, you could have a look at this example:

Hi everyone, I hope you all had a great weekend.

Your existing relationship with the recipient will determine which type of greeting to use. How do you introduce yourself professionally? Always use a greeting though, as it starts the introduction letter in a positive and friendly way.

When applying for a job, it is a good idea to include a cover letter in addition to your resume. A cover letter gives the hiring manager a brief introduction to your expertise, and it should encourage them to want to read your resume.

The next stage of the letter of introduction is the purpose of the letter. Why are you writing to them? Everyone is busy, so you want to ‘cut to the chase’ as quickly as possible.

Here’s a sample to introduce yourself to a potential client or employer.

I am currently a project manager at JH&B in Chicago and I’m reaching out as I will be in New York next week and would love to grab a cup of coffee if your schedule allows.

If you are introducing a new team member, you may write:

I just wanted to send a quick note to let you know that Lisa Riley has started with us today, and she will be working in the finance department as an accounts assistant.

Now that you have informed the recipient of why you have reached out to them, the next step is to explain the relevance of the contact. They know the purpose, but why, specifically, have you decided to reach out to them?

For example:

As JH&B will be collaborating with Brandy Partners on the upcoming NextUs campaign, I thought it would be beneficial to connect in-person and discuss the project further.

Help the recipient understand why you are contacting them. There is no need to go into in-depth detail here, just keep it brief and to the point.

What outcome are you expecting from the introduction? In other words, what do you expect the recipient to do?

For example, if you are introducing a new team member, you might say:

If you see Lisa this week, please welcome her and help make her feel at home in the office.

If you are yourself, you should let the recipient know what information you are looking for in a response and how they can get in touch with you.

Please let me know if Wednesday or Thursday would work for you, or feel free to get in touch via email at [email protected] .

Make sure the introduction is polite, professional and you explain who you are, why you are contacting the recipient, and what your expectations are.

Figuring out how to start your cover letter can be one of the most challenging parts of the whole application process. It’s also one of the most important. According to Yahoo Finance, 77 percent of hiring managers say they would give preference to a candidate who submitted a cover letter – even if the application said it was optional!

Sample letters of introduction

Thanks for accepting my connection request. I hope this message finds you well.

I’m reaching out to you because I have recently opened a small coffee shop on the corner of Blake Street. We supply coffees and other refreshments, such as cakes and crisps to businesses in the local area, both take away and sit in.

As you are new on the block, I wanted to welcome you to the neighborhood and invite you to come down to the shop for cake and coffee. We can also discuss the catering and refreshment services we provide if they are of interest to you. 

Let me know what day suits you. I look forward to meeting you.

I hope this letter finds you well. I am writing to inquire about any vacancies you may have at the moment in your civil engineering department.

I have a 2:1 BEng Civil Engineering, with 4 months of work experience in a local firm which has brought me invaluable experience in urban planning and infrastructure design.

I am now looking for a full-time job and I have heard only positive things about Smithson Co. I would relish the opportunity to discuss how my experience might align with your company’s needs. I look forward to hearing from you via phone or email.

Yours sincerely,

Lewis Smithers

What is the difference between an introduction letter and a cover letter?

Although a cover letter is an introduction, it is not the same as an introduction letter. A cover letter is only ever sent as part of a job application, whereas an introduction letter can be sent for all kinds of purposes. An introduction letter should only be a couple of paragraphs long, whereas a cover letter may be around one page . The introduction letter is mostly sent via email or through platforms such as LinkedIn, but you can decide for yourself which format would suit you best. The main consideration with an introduction letter is that it should be brief and get to the point. If it is unexpected, the recipient won't want to spend long reading it.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Key takeaways for an introductory letter

An introductory letter is your chance to pique someone's interest, not tell your life story. Much as you might think that more detail would help your cause, keep the letter as brief as possible.

• Make sure you are professional in your letter and that you inform the reader of who you are and why you are contacting them.
• Always state your expectations from the recipient.
• Keep your letter of introduction short and to the point, there is no need to give your life story, just stick to the main facts.
• Don’t be disappointed if the recipient isn’t interested at the moment. Keep their details and ask if you can follow it up in the future.
• Check for spelling errors before you send and ensure you are spelling the recipient's name correctly.
• Have a look at our cover letter examples and cover letter templates before you start building your own.

How To Write A Letter Of Introduction For Job Seekers (Samples Included)

Jeff Gillis 0 Comments

By Jeff Gillis

Updated 6/14/2022.

For many job seekers, nothing’s more frustrating than the words, “It’s not what you know, it’s who you know.”

What if you don’t know anyone? Perhaps you’ve moved to a new city, switched industries, or simply didn’t recognize the importance of networking until recently. How can talented individuals in this situation play catch-up and get their careers started?

It isn’t impossible, and you don’t have to be obnoxious to get in front of the right people. In fact, there’s an entire method for introducing yourself to people you’ve never met but would like to know. It’s called sending a Letter of Introduction.

What Exactly Is a Letter of Introduction?

So, what is a letter of introduction? A letter of introduction is, according to Military One Source , correspondence that “notifies an employer of your qualifications and interest to be considered for potential future positions.”

However, it can also be more. For example, you could send a letter of introduction to a potential new network contact, allowing you to expand your circle.

Essentially, the letter of introduction is a way to reach out to someone asking to make their acquaintance and, if they’re willing, find out about job opportunities or forge new connections in your desired industry. It’s a polite way to get your name in front of important people without infringing on their time or accosting them in a coffee shop.

It’s also important to understand what an introduction letter is not. It isn’t your resume , it’s not a cover letter , and it’s not a short story detailing your early life, dreams, and ambitions. You don’t send one in response to a current job posting.

Instead, it’s a brief, clear, and concise explanation of who you are as a professional and why you are writing. This reason could be that you’re looking for a job, or you’re hoping to chat with them to gain some insight into the industry you wish to enter.

Types of Introduction Letters

An introduction letter can be used to introduce yourself to someone new or to introduce a friend or colleague to someone you know. Introduction letters are either formal or informal. Typically speaking, an informal introduction letter is used in the second case where Person A is introducing Person B to Person C.

How to Write the Different Kinds of Letters of Introduction

Writing an informal introduction letter to introduce someone to a third party is rather simple. Since you know the person you’re introducing them to, you can rely on your own judgment when choosing your wording. For this article, we’ll focus on a relatively formal letter, even if it’s to a colleague. Such a letter should include the following features:

• An explanation of why you’re writing
• A brief description of who you’re introducing them to, relevant details like their job, and how you personally know them
• A few lines on what that person needs (i.e., advice on entering the tech world with a finance background) and why you thought your colleague would be a useful resource
• The job seeker’s contact information, ideally both their telephone number and email address

Today, most people send letters of introduction via email. Be mindful of how you send that email. For instance, there’s a difference between sending a letter of introduction and a referral letter.

Let’s say your friend needs a freelance copywriter. You worked with a great copywriter previously, and you tell your friend you’ll send their details.

In this case, you’re mainly sending a referral, as you’re connecting a professional connection to a friend with a specific need. While this is an amazing thing to do – as 72 percent of interviews are referrals – it isn’t the same as a letter of introduction.

Now, let’s change the circumstances a bit. In this scenario, let’s pretend your friend owns a copywriting agency.

Your professional connection is looking for a full-time gig and asks you to introduce them to someone who works in an agency. When you send the message out, you aren’t referring your professional contact for a specific opening. Instead, you’re letting your friend know a bit about who they are and providing contact details that allow your friend to reach out to your professional connection if they so choose. That’s an introduction letter.

When writing a letter of introduction for yourself, the steps are almost identical with a few subtle differences:

• Dive right into who you are and what you do
• Include a few lines about why you’re writing to them and specific details about what you’d like from them, like industry insights or information on job opportunities.
• Provide information on how they can reach you, how you look forward to speaking with them, and a thank you for their time
• End with a respectful sign-off

Letter of Introduction Samples

In some cases, it’s far easier to see how to approach a situation by checking out a few examples. Here is a sample letter of introduction for when you’re writing on behalf of someone else and another for when you’re writing on behalf of yourself:

Introductory Letter on Behalf of Someone Else

Hi Jane Doe, It was a pleasure catching up with you at the networking event last week! I’d like to take a moment to introduce you to John Smith, a project manager with nearly a decade of experience, specifically in the technology niche. I’ve personally worked with him several times during his time with ABC Corp, and I’ve grown to trust his expertise over the years. Currently, John is exploring new opportunities and was hoping to connect with you about potential future openings at your company. I’ve attached his resume for you to review, and you can also find him on LinkedIn using the link in that document. If you’d like to touch base by phone, you can contact him at 555-555-5555. While I’m not aware of any current hiring needs on your end, I do believe John would be an asset. Sincerely, James

Introductory Letter on Behalf of Yourself

Dear John Doe, My name is Jane Smith, and I’m a marketing manager with ten years of experience in the field, focused mainly on the food and beverage space. I’ve long been a fan of your company – XYZ Inc. – particularly its recent campaign for leading snack food manufacturer ABC Co. If you have the time, I would love to talk to you about opportunities with your company, as well as gain career insights from a leader in the field, such as yourself. If you’re available, I can be reached at 555-555-5555. You can also reply to this email and view my portfolio using the link in my signature. Thanks for your time, and I look forward to hearing from you. Best, Jane Smith

These are rather formal examples of an introductory letter, focusing on professionals in the project management niche. Additionally, they’re relatively simple, showing you the general structure to follow.

In some cases, you could expand on various points based on the nuances of the company and what the job seeker has to offer. However, it’s crucial to keep things concise. Now isn’t the time to tell someone’s life story. Instead, the goal is to make an initial connection that can be built upon later.

It’s also true that less formal letters sometimes work. However, you don’t want to run the risk of alienating someone you don’t know with what feels like a gimmick or a sales letter. That’s why formal is often the way to go, regardless of whether you’re introducing yourself or someone else.

Use these examples as a letter of introduction template, giving you a solid starting point. Then, adjust the details as needed to ensure it makes the best possible impression.

Putting It All Together

A letter of introduction allows you to even the playing field when it comes to the game of “who knows who.” If you can dedicate time to send a letter (or email) of introduction each week to people you’d like to meet, a certain percentage will likely reply back – so long as you don’t simply cut and paste the same letter for everyone.

Whether it’s to land a new job or break into a new industry, take advantage of the power of introductory letters.

Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more.

Learn more about The Interview Guys on our About Us page .

About The Author

Jeff gillis.

Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more. Learn more about The Interview Guys on our About Us page .

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How to Write a Letter of Introduction: Tips and Examples

Understanding the Letter of Introduction

Preparing to write your letter of introduction.

• Step-by-Step Guide
• Leveraging Templates and Examples

Letter of Introduction FAQs

If you want to put yourself on someone’s radar, a good way of doing this is to send them a letter of introduction. These types of letters are used when you want to make a connection, whether it’s to introduce yourself, your business, or even one colleague to another.

While it cannot replace writing a cover letter , a letter of introduction can potentially help you get a job. It’s one way to get your foot in the door before anyone else realizes that the door is even open!

Unsure how to write a letter of introduction that gets the reader’s attention? No worries—we’re here to guide you. Check out our tips on writing an effective letter of introduction that gets you your desired result!

A letter of introduction is easy to confuse with other types of business-adjacent letters, such as a letter of interest or a cover letter. However, this type of letter is its own thing, and it’s important that you know what you’re walking into before you start writing one.

What is a letter of introduction?

The concept of an introduction letter is exactly what it says on the tin: you’re reaching out to someone to make a connection. In this letter, you’ll include useful information about yourself or your business.

Each letter needs to be highly tailored—as should be cover letters, but for that, you can use a cover letter generator .

While a well-tailored resume and cover letter are used for a specific job that you’re applying for, a letter of introduction is an elaborate “hello.” It can be a way to help you get a job, but it’s also often used for networking purposes in various industries, including business-to-business communication.

You may also send these letters to introduce someone else to a person you already know, such as informing a business partner that you have a new project manager that they should now communicate with.

Long story short, you can send letters of introduction to alert a particular person or company of your (or someone else’s) existence, while a cover letter is something you add to a resume and apply to a job with.

The many faces of introduction letters

There’s no one-size-fits-all explanation for what a letter of introduction is, and that’s simply because it’s such a diverse tool.

Let’s go over the various use cases of introduction letters.

• Job-seeking. This is a good way to display that “proactive” attitude that many employers expect from applicants. In those cases, a letter of introduction can resemble a letter of interest; you can send it to a company to express your interest, no matter if it’s hiring or not.
• Networking. If you admire someone in your industry and want to make a connection, this is your way of saying who you are and why they should include you as part of their professional orbit.
• Educational and professional advancement. These letters have been known to open many doors, both in academic and professional settings. You can use them to introduce yourself to potential advisors, reach out for research opportunities, or contact industry leaders.
• B2B and team introductions. Whether you’ve got your own business and want to make connections with another company (that might later result in doing some business together!) or you want to introduce a new employee to a colleague, a letter of introduction is your friend.

Remember that there’s no hard rule as to when you can or cannot send a letter of introduction. As long as you word it properly, most people will appreciate it and see it as a sign of your interest!

The best thing about letters of introduction is that no one expects to receive them, so you get to cash in on that positive surprise and show that you’re not shy. However, that’s also the worst thing about them, as they can be treated as spam and therefore, completely disregarded.

This is why it’s super important to write an engaging letter of introduction that grips the reader from the get-go, and we’ll show you how down below.

Essential elements to include in every introduction letter

To write a compelling introduction letter, make sure that it contains all the crucial elements that lead to success. Your end goal is to have the person get back to you and respond positively, so it’s not just about following rules but also about standing out from the crowd and writing something attention-grabbing.

First, the greeting. In this type of letter, the greeting pretty much has to be personalized. You’re introducing yourself to a person, so do some digging and try to address them directly to capture their interest!

Follow up with a quick explainer on who you are and why you’re reaching out to them. It’s a good idea to explain the relevance if it’s not obvious, too, such as mentioning an industry connection or your pertinent expertise.

Next, dive into the purpose of the letter and talk more about your background if it’s applicable. It’s totally fine to spend a paragraph just talking about this and giving them some context.

Make sure to also include a call to action. For instance, if you’re hoping they’ll get back to you about a potential interview, mention that you’re looking forward to talking to them. Close the letter by providing your contact details.

Types of introduction letters and their unique features

Letters of introductions come in many different shapes and sizes, so let’s go over their different types and discuss their specific objectives in some more detail.

• Job applications: These are targeted and personalized letters that are meant to serve as a way of introducing yourself to a company you really want to work for. You should discuss your background and achievements to show that you’re the right candidate. You could even power up a resume builder and attach your resume!
• Networking: This one’s less about selling yourself and more about making connections. Introduce yourself and show that you’re familiar with the achievements of the person you’re writing to, but also, feel free to name-drop potential mutual contacts!
• B2B: If you want to introduce your company or services, make your letter all about what you can do for the other company. Spend a little time researching potential pain points so you can address them in your pitch.
• Teaching and educational roles: Here, zone in on your academic interests and credentials. Express the kind of research you’re interested in, your background, and what you hope to bring to a particular institution or placement.

Step-by-Step Guide to Writing an Effective Letter of Introduction

We’ve gone over the elements of a letter of introduction, but how do you weave them together into an effective pitch?

Here’s our secret recipe for writing an irresistible letter that gets you replies!

Starting strong: How to write an engaging greeting and opening line

Starting out on a good note is the key to success with a letter of introduction, no matter the purpose.

Just as you discard various emails if the opening line seems irrelevant, so does everyone else—but if you can get past that initial barrier, they’re much likelier to keep on reading!

The first thing is that the greeting needs to be personalized. Skip the generic “Dear Sir/Madam” or the “Dear [Company] Team.” If you’re introducing yourself, it’s only fair that you know who the recipient is.

The next sentence should focus on capturing the reader’s attention, and first impressions are key here. Personalize the greeting, quickly explaining who you are and why you’ve contacted them , of all people.

For example, you could say: “I’m reaching out because of our shared interest in semiconductor fabs, and as a fellow engineer, I have been impressed by your extensive contributions in that field.”

The body: Showcasing your qualifications, achievements, and intentions

The body of your letter is where you get into the nitty-gritty of who you are, what you’re looking for, and why you’re absolutely worth replying to.

There are different ways to approach this depending on your end goal—after all, networking and job applications are two different beasts—but the general rules stay the same.

Use a couple of paragraphs to elaborate on your work experience and background, and make sure to keep it relevant to your recipient. For instance, if you’re writing to an HR manager at a company you’re eager to be employed by, there’s no reason to go over your hobbies & interests . Instead, make it all about your achievements, qualifications, and job skills .

It’s also a good idea to showcase measurable impact and how your cooperation can have a positive impact on the person or the company.

Let’s say you’re introducing yourself to a renowned professor because you’re hoping to become their research assistant. In that case, try to dig into why your past work impacted the projects you worked on and highlight the value you can bring to the reader.

Lastly, underscore that connecting is of mutual benefit to both of you and not just a favor to you. Lean into mutual connections, knowledge and skills that you can contribute, or services you or your company can provide.

Concluding your letter with a clear call to action

Even if you write the best letter of introduction ever , you don’t want the person to finish reading with a shrug and a “They sound great, so what?”

To avoid that, craft a clear call to action and weave it into your letter so that it looks natural.

Be clear on what you want to happen next—do you want them to call you, meet up with you, or just get back to you? Maybe you just want to connect on LinkedIn so that you can follow their professional development more closely. Make it crystal clear and encourage them to reach out to you.

Make sure that your letter includes contact information and circle back to that in your signoff. Lastly, thank them for their time, and close the letter with a respectful: “Sincerely, [Your Name].”

Leveraging Templates and Examples for Success

Even with all the knowledge already in your arsenal, it can be hard to figure out how to structure your letter. Fortunately, a good template can always help, be it a resume outline or an example of a letter of introduction—so here they are!

Templates for crafting your letter of introduction

Letters of introduction have many uses. Below, we’ll go over the most common ones and give you handy templates to fill in with your own information.

Letter of Introduction for Job Seekers

Use this when you’re interested in a specific company but cannot apply to it directly. It doesn’t replace a cover letter, though. This is just a way to say, “Hey, I want to work here!” even if there are no openings that suit your qualifications.

Here’s an example of an outline you could use:

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number]

[Today’s Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, Zip]

Dear [Recipient’s Name],

I am writing to introduce myself as a professional in [your profession/field] with a keen interest in the [specific role or area of work] at [company name]. Having followed your company’s progress and achievements in [industry/field], I am impressed by your commitment to [mention any known company values, projects, or goals relevant to your expertise].

With a background in [mention your background, e.g., marketing, engineering, etc.], I bring [number of years] years of experience, specializing in [specific skills or areas of expertise]. My recent projects include [briefly describe a relevant project or achievement], which [explain how it added value, solved a problem, or achieved a goal], underscoring my capacity for [mention a key quality or ability, e.g., problem-solving, strategic planning, etc.].

I would be thrilled to explore how my background, skills, and interests align with the needs of your team. I am looking forward to the possibility of discussing this exciting opportunity with you. Please find my resume attached for more detailed information about my experiences and achievements.

Thank you for considering my introduction. I hope to hear from you soon to discuss how I can contribute to [company name]. Feel free to contact me at [your phone number] or via email at [your email address].

Warm regards,

[Your Name]

Business Letter of Introduction Template

This is the ideal way to introduce yourself, your services, or your business to potential clients, be they individuals or other companies. It’s not strictly a sales pitch, but it’s not far removed from it; your goal is to outline why your services or products could be useful to the recipient or their business.

Here’s an example of what that might look like:

[Your Name] [Your Job Title] [Your Company Name] [Company Address] [City, State, Zip] [Email Address] [Phone Number]

I hope this finds you well. My name is [your name] and I’m reaching out to introduce you to [company name]. We’re a [brief description of your business, including its greatest achievement] and I believe that our [products/services] align perfectly with the [mission/scope] of [recipient’s company]. The purpose of my emailing you is to explore the possibility of potential cooperation.

[Your company] has been around since [year], and during that time, we’ve established ourselves as market leaders in [industry]. We specialize in [briefly describe your core business activities and strengths]. Our work has been featured in/contributed to [insert proof of accomplishments, such as companies you worked with or a magazine that described your work]. [Your company]’s expertise in [an area that’s useful to the recipient] can help [recipient’s company] scale your business and achieve unprecedented growth.

I am convinced that a partnership between [your company] and [their company] could be mutually beneficial, enabling you to [mention a problem area/growth area that could be positively impacted for the recipient].

Would you be available for a brief call or meeting to discuss this further? I am flexible with my schedule and can adjust to a time that works best for you.

Thank you for considering working with [your company]. I am looking forward to the possibility of working together.

Best regards,

[Your Name] [Your Job Title] [Your Company] [Contact Information]

Networking Letter of Introduction Template

This one is a bit different than the two above. After all, you don’t reach out to someone for networking purposes in order to immediately get hired or sell your services to them. However, it can happen in the long run—and for now, you just want to be on their radar and mutually benefit from connecting.

Here’s an example of a letter of introduction template that can be used for more effective networking . Remember to modify it for LinkedIn messages, as things like your address will not be necessary there.

[Your Name] [Your Current Position/Role] [Your Company/Organization (if applicable)] [Your LinkedIn Profile/Website] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Recipient’s Address (if applicable)]

I have been thoroughly impressed by your achievements and/or contributions in the field of [industry], and as an avid follower of your work, I’m reaching out to introduce myself. My name is [your name], and I’m a [your work or academic title] at [company/school]. I wanted to express my admiration for your work as well as explore the possibility of connecting with you.

As I share your interest in [field], and also contribute to it on a regular basis with projects such as [project/paper, initiative, etc.], I believe that exchanging ideas could be mutually beneficial. I am keen to learn more about your approach to [specific project or subject], in particular, and would be eager to share my own experiences in [area].

I completely understand that an expert of your caliber would have a busy schedule. However, I would be grateful for the possibility of a chat, be it through a quick video call or a coffee in [city]. I am especially curious about your work on [project] and would love to learn your perspective on the matter.

Thank you for considering my connection request. I am looking forward to the possibility of joining your network and learning from your vast experiences. If you’re interested in a chat, please let me know a time and format that works best for you, and I will do my best to accommodate.

[Your Name] [Your Position/Role] [Your Contact Information] [Optional: Attach your business card or link to your professional portfolio]

Educational and Teaching Job Letter of Interest Template

Educational letters of interest can be twofold. You might want to send one due to being interested in a particular internship or research opportunity, or even just a straight-up job. However, they’re also often sent out for networking purposes.

Below, we’ll show you what to say if you’re subtly applying for an educational opportunity. For networking purposes, our earlier template above will work great!

[Your Name] [Your Current Position/Role, if applicable] [Your Address] [City, State, Zip] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Institution] [Recipient’s Address] [City, State, Zip]

My name is [your name] and I am currently a [your current role] at [institution or organization, such as a high school or a college]. I have been following the academic success of [institution] for many years, and as it has been a source of great inspiration in my own educational journey, I’m reaching out to express my strong interest in the [position].

In my current role at [Your Current Institution or School], I have successfully [mention a significant achievement or project related to education]. My particular academic interests lie in [mention research area or field, or teaching methodology], and to that end, I have completed [mention degree or coursework]. I am on a never-ending journey for knowledge and believe that my drive and skills would be an asset to [institution].

I would be thrilled to bring my expertise in [mention any relevant skills or areas] to your esteemed institution. I am looking forward to the possibility of discussing this exciting opportunity with you in more detail.

Thank you for considering my application. I am looking forward to the opportunity to contribute to [institution].

Real-world examples of effective letters of introduction

Having a useful template is one thing, but seeing a real-world example of a letter of introduction that actually did the trick can be even better, so that’s what we’ll show you below.

(Hint: Remember, if you’re attaching a resume, don’t forget to run it through a resume checker !)

Job Application Letter of Introduction

Martina Joseph 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

April 7, 2024

Ms. Keira Basinger Hiring Manager Intel Corporation 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Basinger,

I hope this finds you well. My name is Martina Joseph, and I have been inspired by Intel’s groundbreaking developments in the field of CPUs and NPUs for years—in fact, Intel is what inspired me to become a software engineer. Now, with over 5 years of experience as a Java developer, I am reaching out to express my immense interest in working with Intel.

I spent most of my career researching and developing applications optimized for performance and scalability. In my current role with AMD, I led a project that resulted in a 58% reduction in processing time for our core product by integrating innovative machine learning algorithms similar to the techniques employed in Intel’s latest NPU architectures.

My lifelong interest in computer science and in-depth understanding of machine learning and artificial intelligence position me to be an asset at Intel.

I would appreciate the opportunity to discuss this more in a call or meeting at your earliest convenience. Please feel free to reach out with any questions, and I thank you for your consideration.

Martina Joseph

Business-to-Business Letter of Introduction

Jonas Stefansson CEO Forever Fit Tech 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

December 1, 2024

Ms. Karen Rodriguez CEO Peloton 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Rodriguez,

I hope this message finds you well. My name is Jonas Stefansson, and I am the CEO of Forever Fit Tech, a company that specializes in advanced health-tracking software. Our tech solutions helped thousands of people improve their lives, and I am reaching out to discuss a potential collaboration with Peloton so that we can expand the reach of both of our companies even further.

At Forever Fit Tech, we’ve developed comprehensive wellness solutions that integrate seamlessly with fitness equipment to enhance user experience and engagement. We work with a team of industry-leading experts who specialize in designing apps that offer health-tracking solutions, challenges, and community-driven engagement. We have worked with several fitness influencers of international fame, such as Liam Land, to spread our message and diversify our product lines.

We respect Peloton’s commitment to transforming the fitness industry through innovative solutions, and we are excited about the prospect of collaborating with your team. We believe that by integrating our health-tracking software with Peloton’s cutting-edge equipment, we can create a more comprehensive fitness experience for users worldwide.

Thank you for considering my offer. I would love to discuss this with you over a call. Please let me know a suitable time for you and my team and I will prepare a comprehensive offer for you to consider.

Jonas Stefansson CEO Forever Fit Tech 123-456-7890

Networking or Team Letter of Introduction

Priva Shah Junior Data Scientist Insight Analytics and Science https://priyashah.com [email protected] 123-456-7890

January 23, 2024

Zachary Steinbrenner Head of Data Analytics Google 123 Pretend Rd. Anycity, NY 54321

Dear Mr. Steinbrenner,

My name is Priya Shah, and I have long been following your contributions in the fields of data science and analytics. As a fellow data scientist, I would love to connect and explore possibilities for collaboration and networking.

I started my journey with data science by completing a master’s degree in Data Science and Analytics from the University of Michigan, where I specialized in predictive modeling. This provided me with a solid foundation in computational techniques which now help me excel in my role at Insight Analytics and Science.

Your recent work on developing the advanced predictive modeling system for urban planning has been particularly inspiring to me, and the impact of it, as well as that of your team, is clearly felt through the reduction of traffic congestion in the area. This project mirrors my own interest in the clever use of data as a tool to solve real-world problems, particularly in the realm of urban sustainability.

Connecting with you would be a fantastic opportunity that would allow me to learn from an industry expert I admire. In return, I should be happy to contribute to any open-source projects your team might be working on as a way to develop my skills and lend my time to a cause I believe in.

Thank you for your consideration. I would be delighted to arrange a meeting or a call to discuss this at your convenience.

Priya Shah 123-456-7890

Letter of Introduction for Teaching Positions

Nikos Mitrakas [email protected] 123 Pretend Rd. Anycity, NY 54321 123-456-7890

September 19, 2024

Dr. Mila Rosenberg Principal Lincoln High School 123 Pretend Rd. Anycity, NY 54321

Dear Dr. Rosenberg,

I trust that this message finds you well. My name is Nikos Mitrakas, and I used to be a student at Lincoln High nearly 10 years ago. Now, with my own academic journey nearing completion, I am reaching out to express an immense interest in returning to the institution that shaped my educational path, this time in the role of a chemistry teacher.

Lincoln High and the excellent guidance of Mr. Janecki, spurred in me an insatiable thirst for knowledge and a love for biochemistry that inspired me to pursue a master’s in Chemistry from Boston University. Having also completed a second degree in Education, I feel ready to help shape young minds at the very school that ignited my passion.

In my previous role at Brighton Secondary School, I focused on helping my students learn the complexities of chemistry. As a result, they achieved a consistent 20% increase in their standardized test scores in the subject. I also led a team of students to win a national competition in 2023, which is now one of my proudest achievements.

I would love to discuss the opportunity to discuss how my skills in curriculum development and engaging teaching could contribute to Lincoln High. Please let me know a time and date when it might be possible for us to meet.

Thank you for your consideration, and I look forward to hearing from you.

Nikos Mitrakas

Maximizing the Impact of Your Letter of Introduction

You only get one shot at making a fantastic first impression, so before you hit that enticing “Send” button, here’s how to make sure that your letter of introduction is really the best it can be.

Pro tips for an impressive letter of introduction

Here’s a bite-sized guide to writing a letter of introduction that the recipient will be floored by:

• Tailor it to the recipient. No one likes receiving spam mail out of nowhere, and if your letter is generic, that’s what it’s going to be taken as. Address the recipient by name and express interest in them and their work in the very first paragraph.
• Keep it professional but not boring. Talking as if you swallowed a thesaurus is unwelcome, even if you’re writing to a person who holds a doctorate in English Literature. Keep your tone professional but engaging.
• Be concise. Keep your letter direct and to the point. We recommend sticking to 3 to 4 paragraphs for the best effect.
• Proofread. Proofread once, and then do it some more. An ill-timed typo can ruin all your efforts.

The Path Forward: Using Your Letter of Introduction to Open Doors

Now that your letter of introduction is as perfect as it can be, it’s time to fight a different sort of demon—your own confidence.

Look, we know it’s hard to put yourself out there—we’ve all been there. But, if you’ve read through your letter time and time again and perhaps slept on it for a night to be extra sure, there’s nothing more to be done than to just send it .

March in there with confidence and introduce yourself. It might get you a cool new job, a business collaboration that helps you scale your company to new heights, or help you connect with that pro expert you only know from LinkedIn posts.

In any case, if you don’t try, you’ll never know—so go ahead and send your letter!

The general idea of an introduction letter is that it’s meant to introduce someone or something to a person or an organization. Unlike other types of correspondence, such as cover letters or letters of interest , letters of introduction serve as the “Hello” that opens the door to something more.

For a successful cover letter or letter of introduction, personalize the first paragraph to the maximum. Include a mention of what interests you in that particular company or person, and then, tie that into how it perfectly aligns with your own experience.

No, it’s not the same, but it can be similar. Letters of introduction can sometimes be sent out as a way to apply for a job that hasn’t been officially listed. In such cases, they’re similar, but in others, they can be vastly different. Cover letters are always targeted at a particular job that you’re applying to.

You absolutely can. While it’s common for another person to introduce you to a new contact, you can also introduce yourself. If you have a mutual contact, it’s not a bad idea to refer to them in your letter, as that will build the reader’s confidence in connecting with you.

If you’re serving as the person who introduces someone to a person you already know, make the new contact the focus of the letter. You already know your colleague or business partner, so it’s okay to keep it less formal.

Drive a connection to something you share with your contact, then go on to introduce the person you’re writing about. Discuss their job title and responsibilities, and make sure to finish with a clear call to action that tells your colleague what you’d like them to do once they’ve been introduced.

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• Dear Sir or Madam Alternatives
• How to Write a Motivation Letter
• Resignation Letter
• Reasons for Leaving a Job

Letter of Introduction: What It Is and How To Write One

Navigating the job market can sometimes feel like maneuvering through a maze. Resumes, cover letters, references—and now a letter of introduction ? What will they ask for next?

However, this lesser-known document could be a powerful tool in your career arsenal. In this article, you’ll learn the concept of a letter of introduction, why it matters in your job search, and how to construct one that really resonates with potential employers and helps you stand out as a star candidate. 

3 key takeaways

• Why a letter of introduction is a powerful tool in your job search arsenal
• How a letter of introduction helps you stand out by showcasing your enthusiasm, skills, relevant certifications, and unique qualifications
• How to use Teal’s Contacts Tracker to manage your connections and network like a pro

What is a letter of introduction?

A letter of introduction is like your personal self-promotion tool. It's a way to reach out and introduce yourself to people in a company, whether it's a hiring manager, a potential team member, or someone else you'd like to connect with.

Think of it as a chance to go beyond the usual resume bullet points. You can share your story, highlight your unique skills and experiences, and really show why you'd be a great fit for the job or opportunity you're pursuing.

And don't limit these letters to just job seeking—they can be useful in networking, business development, and collaborative projects, too. It's all about establishing professional relationships and making that strong first impression that opens doors to exciting possibilities. 

Letter of introduction vs. cover letter

While both a letter of introduction and a cover letter share the goal of helping you stand out in the job market, there are distinct differences between the two.

A cover letter is what you send along with your resume when you apply for a specific job opportunity. It's your chance to make a case for why you're the perfect fit for that particular role, showcasing how your skills and experiences align with the job requirements.

On the flip side, an introductory letter is more general in nature. It's not tied to a specific job application but serves as a way to introduce yourself to potential employers, even if they don't have any current openings. 

The purpose of the letter is to establish a connection, express your interest in the company, and make yourself memorable for future opportunities. Think of it as planting a seed that may blossom when the timing and circumstances are just right.

Since you may send out introduction letters without being tied to a specific job opening or application, you can use Teal’s Contacts Tracker to stay on top of your communications. You can add professional contacts directly from LinkedIn or plug them in manually, set goals and reminders, and manage follow-up dates in one centralized location. This keeps you optimized and organized—no more jumping between LinkedIn, email, calendars, and sticky notes!

In essence, while a cover letter is reactive (responding to a job ad), an introductory letter is proactive, demonstrating your initiative and enthusiasm in your career journey. So, whether you're crafting a targeted cover letter or a compelling introduction letter, both can be valuable tools in your toolkit. 

Why write a letter of introduction?

You might be wondering, "Why should I add another task to my job search to-do list?" 

It’s a fair question. But the answer lies in the unique benefits you’ll find outlined below.

Demonstrate your enthusiasm and interest

One of the great things about a letter of introduction is that it gives you a chance to let your genuine enthusiasm and interest in the company or industry shine through. It's not just about looking for any new job, but showing that you're genuinely interested in this particular company or industry. 

This proactive move demonstrates your initiative and eagerness, which employers really appreciate. Plus, it puts you ahead of the game for future opportunities since you'll already be on the hiring manager’s radar. 

So, it's a win-win situation—you get to express your excitement, and it increases your chances of being considered when the right opportunity comes along.

Showcase qualifications

A resume gives an overview of your qualifications and experiences , but it often lacks personal context. A letter of introduction lets you spotlight specific skills and qualifications in a more personalized way. 

You can share the story behind your resume bullets, making them more memorable and impactful. This helps you stand out from the crowd of other candidates who may have similar qualifications listed on their resumes.

Display communication skills

A letter of introduction is an awesome opportunity to show off your communication skills. When you write a well-crafted, concise, and engaging letter, it proves that you can express your ideas clearly and professionally. 

Strong written communication skills are in demand across various industries and job roles. So, when you come up with a compelling letter of introduction, you're making a solid case for yourself and leaving a lasting impression on the reader. Don't forget, every interaction is a chance to showcase your skills, and a letter of introduction is no exception.

How do you write a letter of introduction?

You've recognized the value of a letter of introduction. Now comes the crucial part: writing one that ticks all the right boxes. 

But don’t worry—it’s not as intimidating as it sounds! Here are some step-by-step guidelines to help you get started.

1. Write a greeting

Your greeting or salutation should be warm and professional. It's always great to use the recipient's name if you can find it. This personal touch shows that you've done your homework and creates an instant connection.

2. Provide an introduction and purpose

Next up, introduce yourself and get straight to the point. Keep it concise but impactful, telling them about the job titles you’ve held that are relevant to their company and industry.

You learned above that introductory letters are more generalized than cover letters, which focus on specific job openings. Here, your goal is to establish a connection. You want to capture the reader's attention and make them curious about what you have to offer.  

3. Highlight your qualifications and experience

Now it's time to shine a spotlight on your qualifications and experiences. This is where you can showcase your relevant skills and experiences that make you a valuable asset. Remember to connect them to the job role or industry you're targeting. It's not just about listing qualifications; it's about showing how they make you the perfect fit.

4. Showcase your accomplishments

This is your chance to brag a little. Highlight specific resume accomplishments examples that set you apart from the competition. Whether it's awards, promotions, or successful projects, let your potential employer know what makes you outstanding. You want to demonstrate your potential to bring similar successes to their organization.

5. State the desired next step

Don't leave the reader guessing about your intentions. Make it crystal clear what you want them to do next. Do you want them to review your resume or portfolio? Would you like to schedule a call or informational interview? Be assertive and provide a clear call to action. This will guide them on the next steps to engage further with you.

6. Closing and signature

As you wrap up your letter, maintain a professional yet friendly tone. Express your gratitude for their time and consideration. End with a closing phrase that leaves a positive impression. And don't forget to leave enough space for your signature, followed by your full name and contact information (phone number and email address are the standard). This ensures easy access to your details for further communication.

Sample letter of introduction

Now, let's put these tips into action and see how a letter of introduction can come to life. Imagine you're a job candidate with a lot of graphic design experience and want to reach out to a company you truly admire. Here’s what your letter of introduction might look like:

Dear [Recipient's Name], I’m writing to introduce myself. I’m a seasoned Graphic Designer with over 8 years of experience in creating engaging and innovative digital and print designs. After researching and following your company for some time now, I am deeply impressed by the innovative work you produce and would be thrilled to explore potential opportunities to contribute my skills to your team. Throughout my career, I have honed my graphic designing skills working with diverse clients, including startups and multinational corporations. I am proficient in various design tools, including Adobe Creative Suite and Sketch. Moreover, I have a keen eye for aesthetics and a knack for understanding client needs, which helps me deliver designs that not only look good but also align with the strategic objectives. One of my notable accomplishments includes leading the redesign of a major client's logo and branding materials, resulting in a 25% increase in brand recognition and customer engagement. I believe such experiences would allow me to bring fresh and creative perspectives to your already exceptional team. I am attaching my resume and portfolio for your consideration. I would love the opportunity to discuss further how my background and skills would make me a valuable addition to your team. Please feel free to contact me at your earliest convenience. Thank you for taking the time to read my letter. I look forward to the possibility of working with you. Sincerely, [Your Full Name] [Your Contact Information]

Tips for writing a letter of introduction

Now that you’ve seen the structure of a letter of introduction and an example of what a great one looks like in action, here are a few more tips to help you refine your approach even further.

• Do your research: Understand the company's values , culture, and industry trends. Tailor your letter to align with their mission and values, showing how you could contribute to their goals.
• Be professional but authentic: Don't hesitate to let your personality shine through (while maintaining a professional tone). Authenticity helps you stand out and makes your letter more memorable.
• Keep it concise: A letter of introduction should be brief and to the point. Aim for a maximum of one page, ensuring that every sentence adds value.
• Proofread and edit: Typos and grammatical errors can leave a poor impression. Make sure to proofread your letter carefully. If possible, have someone else review it, too.
• Follow up: After sending your letter of introduction, don't forget to follow up. This demonstrates your interest and initiative, keeping you on the company's radar. 

Teal’s Job Application Tracker contains communication templates to use as a guide when following up with contacts. 

Remember, every letter of introduction is as unique as the person writing it. Don't be afraid to put your own spin on it and craft a letter that represents you —professionally and personally. 

Supercharge your job search with Teal

Crafting an impactful letter of introduction can really give your job search a boost, opening doors to exciting opportunities and valuable professional connections. It's your chance to showcase your initiative, qualifications, and genuine enthusiasm to potential employers. 

But job hunting involves more than just writing impressive letters—and that's where Teal comes in. Teal is an AI-powered platform that's here to help you make your next career moves with confidence. 

From creating professional resumes to managing job applications with the Job Application Tracker resources for skill development, Teal provides comprehensive support throughout your career journey. 

With personalized job recommendations and valuable career insights, Teal empowers you to make informed decisions and take confident steps toward achieving your professional goals. 

Sign up for Teal today to get started for free!

Frequently Asked Questions

What is the difference between a letter of introduction and a cover letter, can a letter of introduction help in career advancement even if i'm not actively seeking a new job, how formal should the tone of a letter of introduction be.

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46 Examples of a Resume Opening Statement (Perfect Introduction)

By Status.net Editorial Team on February 8, 2024 — 8 minutes to read

A resume opening statement, also known as a summary or objective, serves as your first impression to potential employers. This brief and concise introduction highlights your relevant skills, experiences, and career goals. It’s important because it can catch an employer’s attention and convince them to read the rest of your resume.

• Sets the tone : It establishes a professional image and indicates the level of your expertise.
• Tailors your resume : You can tailor this statement to align with the job description, showcasing how your skills are a perfect match for the position.
• Showcases your value : By summarizing your most impressive accomplishments, you can quickly show how you will add value to the company.

Elements of a Strong Opening Statement

When you’re crafting the opening statement for your resume, think of it as your professional handshake. This means you need to capture attention while succinctly showcasing your top qualifications. Here are key elements to include:

• Tailor it to the job. Match your statement to the job description. Highlight how your skills and experience align with the requirements of the position.
• Use actionable language. Start sentences with verbs that convey your ability to take initiative, such as “managed,” “developed,” or “increased.”
• Quantify achievements. Where possible, use numbers to demonstrate your accomplishments. For example, “Increased sales by 20% within a year through strategic marketing initiatives.”
• Include relevant experience. Mention your most pertinent past roles. If you’re a recent graduate, focus on education, internships, and important projects.
• Add your career goals. Briefly outline how you intend to contribute to the company and grow professionally.
• Keep it concise. Your opening statement should be a compelling snapshot, not a deep dive. Aim for no more than a few sentences or bullet points.

Sales Manager: “Seasoned Sales Manager with over 10 years of experience in fostering robust client relationships and driving profitable business growth. Achieved an average of 15% yearly sales increase by leading and mentoring a dynamic team.”

Graphic Designer: “Creative Graphic Designer with a passion for developing original designs that resonate with audiences. Expert in Adobe Creative Suite with a track record of delivering high-impact visuals for diverse campaigns.”

Crafting a Personalized Introduction

When writing a resume opening statement, you should focus on creating a unique introduction that captures your professional identity. It’s important to tailor this section specifically to the job you’re applying for, highlighting skills and experiences that align with what the potential employer is seeking.

• Start with a strong opening sentence that grabs attention. You might introduce yourself with a significant achievement or detail that’s relevant to the role. Example: “As a digital marketing specialist with a proven track record in growing online audiences, I’ve successfully increased social media engagement by over 60% for multiple brands.”
• Connect your background to the job description. Use the keywords from the job listing to emphasize how your experience matches the requirements. Example: “With a commitment to continuous improvement and lean management, I bring over 5 years of experience in streamlining operational processes for manufacturing sectors.”
• Mention any unique qualifications or certifications that set you apart from other candidates. Example: “Certified project management professional (PMP) skilled in leading cross-functional teams to deliver complex projects on time and under budget.”
• Reflect your enthusiasm for the role. Employers appreciate candidates who are excited about the possibility of joining their team. Example: “Eager to contribute my expertise in innovative UX design and user research to enhance the client experience at a forward-thinking tech company like yours.”

Tailoring the Statement to the Job Description

When you’re writing a resume opening statement, it’s important to align it with the job you’re applying for. Start by carefully reading the job description. Identify the key skills and experiences the employer is looking for. Your opening statement should reflect that you possess these qualifications.

Make a list of the skills and competencies the job requires. For example, if the job calls for “excellent customer service skills” or “proficiency in Adobe Creative Suite,” make sure these are mentioned in your statement if you have these skills. Here’s how you might begin your statement for such a scenario:

• For customer service roles: “Dedicated customer service professional with 5 years of experience…”
• For a design position: “Creative graphic designer skilled in Adobe Creative Suite, with a strong…”

You can use keywords from the job description. This not only shows you’re a good match but also helps your resume get past applicant tracking systems which are programmed to look for these keywords.

Use quantifiable achievements when possible. Instead of writing “experienced salesperson,” you might say, “Sales professional with a track record of exceeding targets by 20%.”

Examples of Resume Opening Statements

• Experienced marketing manager with a proven track record in developing successful campaigns and leading high-performing teams.
• Customer service expert committed to providing exceptional care and developing long-term client relationships.
• Detail-oriented graphic designer with 5+ years in the freelance industry, known for creativity and a quick turnaround time.
• Certified project manager who has successfully delivered over 30 large-scale technology projects on time and within budget.
• Professional content writer with a knack for crafting engaging content that boosts SEO and drives user engagement.
• Recent graduate with a Master’s in Environmental Science ready to apply rigorous research and analytical skills in a dynamic setting.
• Enthusiastic sales associate recognized repeatedly for top performance and commitment to team goals.
• Dynamic HR coordinator with a passion for improving employee relations and a deep understanding of recruitment processes.
• Organized administrative assistant, experienced in scheduling, office management, and providing excellent administrative support to executives.
• Skilled electrician with a focus on maintaining high safety standards and delivering quality service on residential and commercial projects.
• Ambitious business analyst, eager to use extensive background in data analysis and financial modeling to drive business insights.
• Compassionate social worker with a strong background in counseling and case management for diverse populations.
• Seasoned retail manager, adept at merchandising, staff training, and increasing sales through strategic store operations.
• Bilingual translator fluent in English and Spanish, dedicated to maintaining the essence of the original text in each translation.
• Professional chef with a love for farm-to-table cooking and experience managing fast-paced restaurant kitchens.
• Reliable logistics coordinator with a deep understanding of supply chain processes and a commitment to efficiency and cost-reduction.
• Goal-oriented fitness coach with a track record of designing personalized programs that help clients achieve their fitness goals.
• Versatile performer with experience in theater, film, and voice acting, ready to bring characters to life with enthusiasm and dedication.
• Data scientist with a passion for uncovering insights through big data analytics and advanced statistical methods.
• Talented web designer with a flair for creating intuitive, user-friendly websites that drive user engagement.
• Civil engineer with expertise in green building techniques and a dedication to sustainable urban development.
• Industrial designer with a knack for developing innovative product designs that meet consumer needs and manufacturing requirements.
• Doctoral candidate in Computer Science, eager to apply research on machine learning algorithms in a practical, industry setting.
• Skilled carpenter with a strong work ethic and extensive experience in residential and commercial construction.
• Professional photographer with expertise in portrait and landscape photography and a passion for capturing unforgettable moments.
• Certified public accountant with rigorous attention to detail and a strong background in financial analysis and tax preparation.
• Recent Bachelor of Science in Nursing graduate, eager to provide high-quality patient care in a challenging healthcare environment.
• Expertise in aerospace engineering with a strong foundation in fluid dynamics and propulsion systems.
• Dedicated teacher with a focus on inclusive education and fostering a love for learning in every student.
• Results-driven marketing specialist with a solid understanding of digital marketing trends and analytics tools.
• Construction project manager skilled in leading cross-functional teams and delivering projects under tight deadlines.
• Laboratory technician with a meticulous approach to conducting experiments and analyzing scientific data.
• Seasoned journalist with a history of reporting on international events and an ability to uncover the truth in complex stories.
• Sophisticated fashion designer with a unique aesthetic and experience showcasing collections at major fashion weeks.
• Financial planner dedicated to helping individuals meet their long-term financial goals, with a flair for investment strategies.
• IT specialist with proficiency in network security and experience in protecting corporate data against cyber threats.
• Skilled mediator known for resolving conflicts and facilitating productive conversations in corporate environments.
• Professional fundraiser with a talent for crafting compelling campaigns that inspire community involvement and donations.
• Environmental consultant committed to helping businesses reduce their environmental impact through sustainable practices.
• Hospitality manager with a warm demeanor and a proven ability to increase guest satisfaction and hotel profitability.
• Multilingual interpreter with expertise in facilitating communication for international delegations and business meetings.
• Expert in supply chain management with a drive for optimizing operations and improving delivery timeframes.
• Agile coach with a passion for empowering teams to adopt agile principles and improve their workflow and productivity.
• Risk management professional with extensive knowledge in financial regulations and experience in mitigating business risks.
• Dynamic event planner with a reputation for organizing memorable corporate events and managing intricate details seamlessly.

Frequently Asked Questions

How can i craft an engaging opening statement for my resume if i lack professional experience.

Focus on your soft skills and any relevant academic or volunteer experience. For example, “Eager and disciplined recent graduate with a passion for data analysis and a keen eye for detail.”

What are the elements of a strong objective statement for an entry-level resume?

A strong objective statement should highlight your career goals, relevant skills, and how you can contribute to the company. For instance, “Recent graduate seeking an entry-level accountant position to apply my strong numerical proficiency and analytical skills.”

As a student, what should I focus on in my resume’s opening statement?

Emphasize your academic achievements, any related coursework, and the skills you’ve honed as a student. Example: “Honors student with exceptional leadership skills seeking an internship to explore a career in the non-profit sector.”

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Letter of Introduction Examples and Writing Tips

Types of Introduction Letters

Tips for writing a letter of introduction, letter of introduction examples, related types of letters.

Sam Edwards / Getty Images

Do you need to write a letter introducing yourself to a prospective employer, networking contact, or potential new client? A well-written letter of introduction can result in a valuable relationship, and help you find a new job or acquire a new client. As a result, you should learn why and how to send a letter, email, or LinkedIn message introducing yourself that makes the best possible impression on the reader.

Not every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a new connection.

There are two types of letters of introduction.

In the first type, you introduce a connection to someone else you know. That someone might be a potential candidate for employment, or someone looking for career assistance.

In the other type of letter of introduction, you write to someone you haven’t met. You introduce yourself to ask them for a  job referral  or  request assistance with a job search.

A letter of introduction can be a useful way to network and gain job search advice, or even possibly a job opportunity.

The most important tip to remember when writing a letter of introduction is to keep it short and to the point. The person you are contacting is a busy professional, and you want to get his or her attention right away.

Use a Professional Tone

When writing your letter, make sure the tone matches your relationship. If you are close friends, you can write in a slightly less formal style. However, if you are introducing yourself, make sure your letter is extremely professional.

Mention Who You're Introducing

First, include a quick introduction that explains who you are, or a short synopsis of the person you are introducing.

Explain Why You're Writing

Then, briefly describe what you would like to accomplish by sending your letter. Does the other person wish to apply for a job opening? Are you hoping to set up an  informational interview  for yourself? Be as clear as possible.

Share Your Contact Information

Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.

Proofread and Edit

Whether or not you are already acquainted, be sure to thoroughly edit and proofread your letter before sending it.

In many cases, the letter can be sent via email because that's the quickest and easiest way to connect.

This is a letter of introduction example for introducing two people. This type of letter is typically sent to someone you know well. Download the letter of introduction template (compatible with Google Docs and Word), or see below for more examples.

The Balance

Letter of Introduction Example: Introducing Two People

Barbara Nygaard 123 Main Street Anytown, CA 12345 555-212-1234 barbara.nygaard@email.com

April 11, 2024

Bob Smith Talent Evaluation Acme Recruiting 123 Business Rd. Business City, NY 54321

I'm writing to introduce you to Janice Dolan, who I have the pleasure of being acquainted with through the Brandon Theater Group. I am the Technical Director for the group, as you know, and I have worked with Janice on several local theater projects. She is a terrific stage manager with over ten years of experience.

Janice is interested in relocating to the San Francisco area soon and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.

I've attached her resume for your review, and you can contact her at janicedolan@email.com or 555-555-5555. Thank you in advance for any assistance you can provide.

Signature (hard copy letter)

Barbara Nygaard

Letter Introducing Yourself

This letter is an example of a letter written to introduce yourself.

Letter of Introduction Example Introducing Yourself

Subject: Introduction From Katherine Sussman

Dear Mr. Randall,

My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.

I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (ksussman@email.com) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.

Katherine Sussman

More Introduction Letter Examples

Here's more information on introducing yourself, including how to introduce yourself in a job interview, and tips on reaching out to others for career advice.

• Tips for Writing a Letter Requesting Career Advice
• How to Introduce Yourself in a Job Interview
• How to Introduce Yourself at a Job Fair

People often confuse a letter of introduction with other types of job search letters:

A cover letter is a document sent with your resume and other job application materials. Your cover letter serves as an introduction to your resume. Sometimes, you’ll mention a referral from a mutual acquaintance who told you about the job or passed on the hiring manager’s name. The letter explains why you are qualified for the specific job for which you are applying.

A referral letter is a letter you write to someone you don’t know following a lead by a mutual acquaintance. In the letter, you would begin by mentioning your common contact, and then make your request—perhaps you are applying to a job they have available, or you are looking to conduct an informational interview or learn about career opportunities.

A letter of recommendation is a letter written by someone who is familiar with your academic work or your job skills and can endorse your candidacy for a position. The letter would be addressed to the admission officer, department head, or hiring manager, and would include specific skills and experiences that highlight your suitability for the position you’re applying to.

Key Takeaways

• A letter of introduction can forge a new connection. Use these letters to introduce yourself to a potential new client or employer, or to do the same for one of your contacts.
• Keep your letter concise and to the point. The reader is a busy professional. State your purpose early on.
• If time is of the essence, emailing your note can help make an introduction quickly.
• Edit and proofread before sending. Even if you know the recipient well, make sure your letter is perfect before you mail or send it.

How to Introduce Yourself in a Letter: Useful Tips

What is a letter of introduction? And how can a letter of introduction sample help you land your dream job? This is a piece of correspondence that is sent via email and introduces a specialist to another colleague or a person to a friend.

There are various reasons why you may need to know how to write a letter of introduction. You may write it to introduce one coworker to another, introduce new team members, new customers, and clients, a freelancer or a contractor as well as introduce yourself as a candidate for a certain position.

Basics of Letter of Introduction for Yourself

A letter of introduction for a job can be helpful for every job hunter and clearly tell potential recruiters all the necessary information about you as a candidate for a position. A letter of introduction example may also help to connect people to acquire new skills, introduce a new team member, or move the startup forward.

In this guide, you will find useful tips on how to craft a letter of introduction for teaching and how to write a letter of introduction for a job.

According to a recent LinkedIn report, over 80% of job hunters consider networking to be essential to their career success. On one hand, professional networking can really help you land a decent job faster.

On the other hand, not every successful job searching process involved direct networking. Sometimes who your friends know is even more important than who you know yourself. Writing a formal letter of introduction template can help you establish new connections and find the desired job.

Types of Letter of Introduction for Employment

Basically, there are two types of letters of introduction:

• Introducing a connection to somebody you know . This type of letter is suitable when you want to introduce somebody you know to a third party. This is an informal type of letter of introduction example. You know both people so it’s up to you what words to use when writing this paper. However, experts suggest keeping it more formal and explaining why you are writing. Also, describe the person you are introducing and what they need. Include the contact details of the job hunter.

• Introducing yourself for a job referral or help with your job searching process. In this sample letter of introduction, you are writing to a person you’ve never met. You need to keep the letter of introduction format formal and include the following details. Explain who you are and what your reason for writing is. Write about things you would like to get help with, such as job opportunities or industry insights. Be respectful and provide your contact information on how the person may reach you.

Letter of Introduction vs. Cover Letter

Your resume is the main application document but not the only one necessary to land a decent job in business or any other field. Is a letter of introduction the same as a cover letter ? They serve the same purpose to help you get noticed so you may need to add both of them to a portfolio. However, there are several distinctions between a letter of introduction for the company and a cover letter.

How to Write a Letter of Introduction

While there are different situations when you may need to write this type of letter, there are certain steps for crafting it. Here are the steps you should follow to write your own outstanding letter of introduction.

Open your letter with a short greeting and keep it formal. If you are writing to a friend or a colleague, you may use informal and friendly greetings. “Hello” is perfect for a formal letter, whereas “Hi” will be enough for an informal one.

Explain the main purpose of sending this email. Include the necessary context to help the person better understand the point of your writing and what you are looking for. If you are introducing another person, make sure you give their full name and title. Give any useful details on how they may be helpful for each other or might work together.

It’s essential to mention contact details so that the person can reach you. Include the phone number and the email address. Add the full name of the person you are introducing as well as their role and how it may be relevant to the reader.

Any further actions that may be needed can be included in this part of your letter. Write about the actions that you are waiting for from the reader or the steps you will perform later on. Speak to the reader by name and keep it clear of what you are willing to do next.

Always end up the letter with a formal sign-off such as “Sincerely,” or “Thank you.” Don’t forget to mention your title, full name, and contact details.

Tips for Writing a Letter of Introduction for Teaching Job

One of the most significant tips to remember when crafting a letter of introduction for teachers is to keep it to the point. A teacher’s resume is not enough to know everything about you. But bear in mind that the person you are writing to is busy, so keep it short and don’t make them waste their precious time.

After you’ve introduced yourself and mentioned your title, briefly describe who you are and why you are writing this letter of introduction teacher. Are you looking for some help with job opportunities? Would you like to apply for a teaching position?

Be clear and keep your letter of introduction teaching formal as you are not emailing your friend. Tell about your education, relevant qualifications, and necessary skills that will be helpful to land a teaching job.

You may also provide a short explanation of your current job duties as well as professional accomplishments so that prospective recruiters will be interested in hiring you. Let the reader know that you are available and would like to land a decent teaching job where you can apply your skills and experience.

All in all, a well-crafted letter of introduction may result in a great relationship and help you get a new customer or land a new job. Follow these tips and write your persuasive letter of introduction.

Resume builder

What Is a Letter Of Introduction?

Are you writing a letter of introduction to introduce your two colleagues? Or maybe you need one for yourself when applying for a new job? A well-written introduction letter can help you advance in your career, build a strong partnership, help out an acquaintance out with a valuable contact and more.

In today’s article, we are looking into:

• What a letter of introduction is
• What types of introduction letters are most commonly used
• How to properly structure a letter of introduction
• Tips for writing a good introduction letter and more

Table of Contents

What is a letter of introduction?

A letter of introduction, true to its name, is a letter the purpose of which is to introduce yourself to the recipient or to introduce two or more people to one another.

If you are introducing yourself, it is usually your first point of contact with this person and may be used as a base to build a professional relationship, apply for a job and so on. For instance, you may write a letter of introduction when submitting your resume.

If you are introducing your contacts to one another, then this will be the first point of contact for the people you are introducing. You will need to provide sufficient information in your email so that they can further develop their professional relationship.

Learn more about how to write a resume .

Letter of introduction: types

There are many different types of letters of introduction. However, they are mainly classified into two key categories:

A letter of introduction to introduce yourself to someone you haven’t met. You could be writing to ask them for a job referral, to request assistance, apply for a job, etc.

A letter of introduction to introduce someone else to someone you already know. You could be writing to introduce:

• One colleague to another
• A client to a customer
• A contractor and a freelancer
• An applicant to a potential employer and so on

A professional and well-written introduction letter will provide the needed context for meeting someone new. The goal of an introduction letter is to create new connections, build new relationships, form teams, move projects forward and more.

Letter of introduction: structure

Letters of introduction differ depending on who you are writing to and for what purpose. However, they often have something in common — and that common element is their structure. Most letters of introduction include the following parts:

Start off with a short greeting. Here, include the name of the person you are writing to and a friendly opener. For instance:

Hi Jessica, Hope you are having a great week!

Why you are writing

Next, explain the purpose of your email. In a letter of introduction, this purpose is to introduce someone to someone or to introduce yourself. You will also need to provide sufficient context for why you are making this introduction and how both parties will benefit from it.

Who you are introducing

Include the first and last name of the person you are introducing. Add any important titles and credentials that might provide further context on who they are.

Why you are introducing them

Next, explain the role of the person you are introducing and how this introduction would benefit the reader. For instance:

Jena is the freelance designer I’ve talked to you about. She has taken on several projects for my company and has done a remarkable job bringing our vision to life.

Explain in what way they can cooperate

Elaborate on why you are making the introduction and how the person you are introducing may be useful to the recipient of the email. If you are introducing yourself, explain what you can offer to the person reading your email. Here’s an example:

I’ve spoken to Jena about your project. She mentioned that she may have time this month to start working on the mock-up. She will also be available to meet you this or next week.

Add contact information

If you are introducing two people, one of the goals of your email is to invite them to communicate with each other. One of the best ways of doing so is to “CC” the email to the person you are introducing. This will provide a base for these two people to start talking to each other without getting you anymore involved. You can also add contact details for your introduction:

Jena will be awaiting your call at (111) 222-3333 or you can email her at [email protected]. I’ve also CCed her in this email.

Close with a call to action or more details

Complete your introduction letter by suggesting the next step. Or, provide any other details that may be needed for your two contacts to cooperate. For example:

I’ve taken the liberty of sending the details of the project to Jena so she could estimate her time and costs.

End your emails with a sign-off. For instance:

• Best regards,
• With appreciation,
• Cordially yours,

If your letter is less formal, consider:

If you are expecting feedback:

• Looking forward to hearing from you,
• Keep me posted,
• Let me know if you have any questions,
• Let me know if this helps,
• Keep in touch,

Add your full name and title (if applicable) at the end.

Best wishes, George Rivers

Letter of introduction: example

Here’s a sample letter of introduction based on our structural points above. Feel free to use it as base if you need to introduce someone for a work project.

Dear John, How are you? I am writing this email to introduce you to Jena, as per our earlier discussion. Jena is the freelance designer I’ve talked to you about. She has taken on several projects for my company and has done a remarkable job of bringing our vision to life. I’ve spoken to Jena about your project. She mentioned that she may have time this month to start working on the mock-up. She will also be available to meet you this or next week. Jena will be awaiting your call at (111) 222-3333 or you can email her at [email protected]. I’ve also CCed her in this email. I’ve taken the liberty of sending the details of the project to Jena so she could estimate her time and costs. Best wishes, George Rivers

Tips for writing a letter of introduction

• Customize your letter. When writing your letter of introduction, do your best to tailor it to the situation and the two people you are introducing. If you are introducing yourself, tune the tone of your email to the formality of the situation.
• Make the goal clear. Keep your email simple and to the point. Make sure that after residing your email both parties will have sufficient information to continue the conversation without you. If you are introducing yourself, include a call to action for what you would like the recipient of the email to do next.
• Be concise. Be mindful of the recipient’s time. Keep your email short and make sure both parties know how to proceed. Don’t add too many details to your email, these can be discussed by both parties at a later stage.
• Consider following up. In most cases, an introduction email should be enough to get both parties to communicate with each other directly. However, sometimes you may feel that a follow-up may be beneficial. For instance, you may write a follow-up email to inquire about the progress of the project you’ve introduced your contacts for. If you are writing a letter of introduction for yourself, make sure you mention that you will be expecting feedback from the recipient.

Summing things up

We hope that now, when you need to write a letter of introduction, you have a place to start from and a structure to follow. Let’s sum things up:

• A letter of introduction is the letter you write to introduce yourself or two (or more) of your contacts to each other.
• Here’s a sample structure for your letter of introduction: greeting, why you are writing, who you are introducing, why you are introducing them, how they can cooperate, call to action/closing, sign-off.
• A good letter of introduction should have a clear structure, be concise, clearly state its purpose and be tailored to the situation.

For more information on letter writing, check out our posts on how to write a cover letter and letter of interest vs cover letter .

Calypso Tree

35 professional letter of introduction [templates & examples].

A letter of introduction is a document used to introduce one person to another or an organization. It helps establish a connection between people who may not know each other.

A letter of introduction is a handy way to connect people or introduce someone to an organization. This type of letter can be used in various situations.

Table of Contents

What Should Be Included in the Letter of Introduction?

Be sure to include these key sections:

Header: Start with your name, address, phone number, and the date at the top of the letter.

Recipient’s Details: Write the name, job title, company, and address of the person you’re addressing.

Salutation: Use a courteous greeting, such as “Dear Mr. Smith” or “Hello Ms. Johnson.” If you aren’t sure what the name is, write “Dear Sir or Madam.”

Introduction: Introduce yourself and explain your connection to the person you introduce. For instance, “I am Jane Doe, and I work with John Smith at XYZ Company.”

Purpose of the Letter: Clearly explain why you are writing. Mention that you are making an introduction and why it matters. For example, “I am writing to introduce you to John Smith, who is a skilled software developer.”

Main Content: Share more information about the person you are introducing. Include their skills, experience, and other relevant details. Explain how this introduction could be helpful.

Offer of Assistance: Let the recipient know you can provide more details.

Closing: Conclude with a respectful closing like “Sincerely,” “Best regards,” or “Yours truly.” Add your name and signature, or type your name if the letter is being emailed.

Who Can Write a Letter of Introduction?

It is a flexible tool that almost anyone can write. Whether for work or personal reasons, this letter helps people connect. Here’s a closer look at who can write it:

Individuals Introducing Themselves

You can write a letter to introduce yourself to someone new. This could be a potential employer, a business partner, or someone you want to network with. In the letter, you would explain who you are, why you’re reaching out, and what you hope to achieve by making this connection.

Employers Introducing a New Employee

Employers often write letters to introduce new employees to clients, colleagues, or other stakeholders. This letter helps the new employee feel welcomed and provides important background information about the people they will work with.

Colleagues or Friends Making a Professional Connection

You can write a letter on their behalf if you know someone who would benefit from meeting another professional. For example, if you have a friend looking for a job and know someone hiring, you can write a letter to introduce your friend to the hiring manager. This helps create a connection that might not have happened otherwise.

Businesses Introducing Themselves to Potential Clients

Businesses can write letters introducing their services or products to potential clients or partners. This letter helps start a relationship and can be the first step in building a business connection.

Nonprofit Organizations Introducing Themselves to Donors or Volunteers

Nonprofits often write letters to reach potential donors, volunteers, or community members.

Teachers or School Administrators Introducing Themselves

Teachers and school administrators might write letters to introduce themselves to students, parents, or the community.

Professionals Introducing a New Service or Product

If you are a professional, such as a consultant, lawyer, or doctor, write a letter to inform potential clients about a new service or product you are offering.

Letter of Introduction Templates

When to Use a Letter of Introduction

Here’s a look at some expected times you might want to use it.

Job Applications

When applying for a job, it can help you stand out. This letter can introduce you to a potential employer before they even see your resume.

It gives you a chance to make a positive first impression by explaining who you are and why you’re interested in the job.

A well-written letter shows you’re serious about the position and eager to learn more about the company.

Networking is all about making connections with people in your field or industry. It can help you reach out to someone you’ve never met but would like to know.

Business Introductions

In the business world, it’s common to introduce new employees or business partners to clients or other team members.

It is a great way to do this. It allows you to introduce the new person formally, share a bit about their background, and explain what role they will play in the company.

Personal Introductions

Sometimes, you should introduce a friend or family member to someone who can help them with their career or personal goals.

It can make this process smoother. For example, if your friend is looking for a job, you can write a letter to introduce them to a potential employer.

Introducing Yourself in a New Community

If you’ve moved to a new area or are joining a new community, It can help you get to know people. You can use the letter to introduce yourself to neighbors, community leaders, or groups you want to join.

Introducing a New Product or Service

When a business launches a new product or service, It can be a powerful marketing tool. The letter can introduce the latest offering to customers or clients, explaining its benefits and how it can meet their needs.

How to Create a Professional Letter of Introduction

Follow these simple steps:

• Start with a Greeting: Begin with a polite greeting, such as “Dear Mr. Smith” or “Hello Ms. Johnson.” If you don’t know the name, use “Dear Sir or Madam” or “To Whom It May Concern.”
• Introduce Yourself: In the first paragraph, introduce yourself. For example, “My name is Jane Doe, and I work with John Smith at XYZ Company.”
• State the Purpose: Clearly explain why you are writing. Mention that you are introducing someone and why this introduction matters.
• Provide Background Info: Share some background about the person you introduce, like their skills or experience. For example, “John has over 10 years of experience in software development and has led many successful projects at XYZ Company.”
• Highlight the Benefits: Explain how the person you’re introducing can help the reader or how they might work well together.
• Offer Further Assistance: Let the reader know you’re available if they need more information or want to discuss further. For example, “Feel free to contact me if you have any questions or want to learn more about John.”
• Close the Letter: End with a polite closing like “Sincerely,” “Best regards,” or “Yours truly.” Sign your name or type it if sending electronically.
• Review and Edit: Before sending, review your letter for any spelling or grammar mistakes to ensure it’s clear and easy to read.

Letter of Introduction Examples

How to Use a Letter of Introduction Effectively

Here are some tips to help you use a letter of introduction effectively:

• Personalize the Letter: Even if you use a template, personalize each letter for the person or company you are sending it to. Mention specific details that show you have thought about the recipient. For example, refer to a recent project they worked on or a shared connection.
• Be Clear and Concise: Keep your letter clear and to the point. Avoid long paragraphs and unnecessary details. The goal is to make the introduction simple and easy to understand. Stick to the main points and ensure the reader knows why you are writing and what you want them to do next.
• Highlight the Benefits: Explain why the introduction benefits the recipient. This could be in terms of skills, experience, or opportunities. For example, you could say, “I believe John’s expertise in software development will be a valuable asset to your team.” This helps the reader see the value in the introduction.
• Follow-Up: It’s a good idea to follow up with a phone call or email after sending the letter. This shows you are serious about the introduction and willing to support it further. A follow-up also allows the recipient to ask any questions they might have.
• Be Professional: Keep the tone of your letter professional and respectful. Use polite language and avoid casual phrases. Even if you know the recipient well, it’s important to maintain a level of formality in the letter.
• Check for Mistakes: Before sending your letter, take a moment to proofread it. Look for spelling or grammar errors, and make sure the letter is easy to read. A well-written letter makes a better impression and shows you care about the introduction.
• Use the Right Format: Make sure it is formatted correctly, whether you send the letter by email or as a printed document. For emails, use a clear subject line like “Introduction of John Smith.” Ensure printed letters are neatly typed and include all necessary contact information.

Tip: Always keep a copy of the letter for your records. This can be useful if you need to refer back to it later or if you need to resend it.

Professional Letter of Introduction Templates & Examples

Here is a professional letter of introduction :

Letter of Introduction for a Teacher

This type of letter introduces a teacher to students, parents, or colleagues. It usually includes the teacher’s qualifications, teaching style, and what they plan to bring to the classroom.

Professional Letter of Introduction for a Teacher

Letter of Introduction for a School

A letter of introduction for a school is often used to introduce a new school or educational program to parents, students, or the community. It highlights the school’s mission, values, and what makes it unique.

Professional Letter of Introduction for a School

Letter of Introduction for a Business

It is to introduce the company to potential clients, partners, or investors. This letter includes details about the business’s services or products, history, and what sets it apart from competitors.

Professional Letter of Introduction for a Business

Letter of Introduction for a Job Application

A letter of introduction can accompany your resume when applying for a job. It introduces you to the employer, explains your interest in the position, and highlights your relevant skills and experiences.

Professional Letter of Introduction for a Job Application

Letter of Introduction for a New Employee

This letter introduces a new employee to their coworkers or clients. It often includes the employee’s background, role in the company, and how they will contribute to the team.

Professional Letter of Introduction for a New Employee

Letter of Introduction for Networking

A networking letter of introduction helps you connect with professionals in your field. It’s often used to introduce yourself or someone else to a potential mentor, collaborator, or industry leader.

Professional Letter of Introduction for Networking

Letter of Introduction for a New Product or Service

Companies use this type of letter to introduce a new product or service to existing or potential customers. It typically includes describing the product, its benefits, and how it can meet the customer’s needs.

Professional Letter of Introduction for a New Product or Service

Letter of Introduction for a Volunteer Position

When applying for a volunteer position, a letter of introduction can help you stand out. It introduces you to the organization, explains your interest in volunteering, and highlights your relevant skills or experiences.

Professional Letter of Introduction for a Volunteer Position

Letter of Introduction for a Real Estate Agent

Real estate agents often use introduction letters to reach out to potential clients. This letter introduces the agent, describes their experience, and explains how they can help clients buy or sell property.

Professional Letter of Introduction for a Real Estate Agent

Letter of Introduction for a Consultant

Consultants use introduction letters to introduce themselves to potential clients or companies. The letter typically outlines the consultant’s expertise, services offered, and how they can add value to the client’s business.

Professional Letter of Introduction for a Consultant

Letter of Introduction for a Contractor

Contractors use this type of letter to introduce themselves to potential clients or construction firms. It highlights their experience, past projects, and services, helping build trust and establish a working relationship.

Professional Letter of Introduction for a Contractor

Letter of Introduction for a Doctor or Medical Practice

Medical professionals often use introduction letters to introduce themselves to new patients or to inform the community about a new practice. This letter includes the doctor’s qualifications, areas of expertise, and what patients can expect from the practice.

Professional Letter of Introduction for a Doctor or Medical Practice

Letter of Introduction for a Politician

Politicians use introduction letters to reach voters, donors, or other politicians. This letter introduces the politician, outlines their platform or policies, and explains how they plan to serve the community.

Professional Letter of Introduction for a Politician

Letter of Introduction for a Nonprofit Organization

Nonprofits use introduction letters to introduce their organization to potential donors, volunteers, or partners. This letter explains the nonprofit’s mission, work, and how the recipient can get involved.

Professional Letter of Introduction for a Nonprofit Organization

Letter of Introduction for a New Manager

When a new manager joins a team, an introduction letter can be used to introduce them to their staff. This letter usually includes the manager’s background, their leadership style, and what they aim to achieve in their new role.

Professional Letter of Introduction for a New Manager

Benefits of Using a Letter of Introduction

Here are some key benefits of using a professional letter of introduction:

Makes Connections

The main purpose of a letter of introduction is to connect people who don’t know each other yet.

Builds Relationships

A letter of introduction can be the start of a new relationship.

Provides Background Information

One of the best things about a letter of introduction is that it gives background information about the person being introduced.

Sets a Professional Tone

Sending a letter of introduction shows that you take the relationship seriously and want to make a good impression.

A letter of introduction can save time for everyone involved. Instead of arranging a meeting or a phone call immediately, the letter allows the introduction to happen at the recipient’s convenience. They can read the letter when they have time and decide how to follow up.

Letter of Introduction Sample

FAQs About a Letter of Introduction

How long should a letter of introduction be.

It should be concise and to the point, typically one page at maximum.

Can a letter of introduction be sent via email?

Yes, the letter can be sent via email. Ensure the format is appropriate for digital communication and the subject line is clear and professional.

How do I personalize a letter of introduction?

Personalize it by mentioning specific details about the recipient or the person you are introducing, such as a recent project they worked on or how you are connected.

Can I use a template for a letter of introduction?

Yes, you can use a template for a letter of introduction. Just customize it for each recipient to ensure it feels personal and relevant.

What tone should I use in a letter of introduction?

The tone should be professional and respectful. Even if you know the recipient well, it’s important to maintain formality.

Should I follow up after sending a letter of introduction?

Yes, following up after sending it is a good practice. A follow-up shows that you are serious about the introduction and allows you to answer any questions.

Is a letter of introduction necessary for networking?

While only sometimes necessary, a letter can be handy for networking. It helps make a formal introduction and can open the door to new opportunities.

Can a letter of introduction be used to introduce a business?

It can introduce a business to potential clients, partners, or investors, help establish a connection, and provide important background information.

How do I end a letter of introduction?

End the letter with a polite closing, such as “Sincerely” or “Best regards,” followed by your name and signature.

Daniel Wilson Is a Seasoned communications professional and letter-writing expert. With over a decade of experience in corporate and non-profit sectors, Has developed a deep understanding of the power of effective communication.

Specializes in creating versatile letter templates that can be tailored to any situation. In this blog, Daniel shares a passion for the art of letter writing, offering practical tips, customizable templates, and inspiring ideas to help you communicate with clarity, confidence, and impact.

About The Author

Daniel wilson.

Daniel Wilson Is a Seasoned communications professional and letter-writing expert. With over a decade of experience in corporate and non-profit sectors, Has developed a deep understanding of the power of effective communication.Specializes in creating versatile letter templates that can be tailored to any situation. In this blog, Daniel shares a passion for the art of letter writing, offering practical tips, customizable templates, and inspiring ideas to help you communicate with clarity, confidence, and impact.

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Introduction Letter: Letter Writing Tips and Samples

An introduction letter is a formal correspondence written to introduce oneself or a business to a recipient. This letter could be sent to a new client, colleague, or even a potential employer. The importance of an introduction letter cannot be overemphasized. It forms the basis of building new relationships and can be an effective tool in building rapport.

Definition of Introduction Letter

An introduction letter is a type of correspondence that is sent to someone to introduce a person, organization, or business. It could be in response to an inquiry, job posting, or simply to introduce oneself. The letter is usually sent as a way of saying hello and providing the recipient with a brief on who the sender is and what they do.

Importance of Writing an Introduction Letter

An introduction letter can be an effective tool for building new relationships or strengthening existing ones. It sets the tone for future communication and encourages open dialogue. This type of letter can be sent in different circumstances, but it’s especially important when reaching out to new clients, customers, or employers. It can also provide the recipient with a lasting impression of professionalism and attention to detail.

Purpose of an Introduction Letter

The main purpose of an introduction letter is to introduce oneself, organization, or business. It can also be used to seek new opportunities, employment, or funding. The letter is written to facilitate future communication and possibly form a lasting relationship. It is therefore vital to ensure that an introduction letter is well-written, organized, and effective.

Types of Introduction Letters

There are different types of introduction letters, including business introduction letters, personal introduction letters, job application letters, and referral letters. Business introduction letters are sent to customers and clients, while personal introduction letters are sent to friends and acquaintances. A job application letter is used to apply for a job opening, while referral letters are written to introduce someone to a business or organization.

An introduction letter is an effective tool for building relationships and can be used in different situations. When writing an introduction letter, it’s vital to ensure that it’s well-written, organized, and effective. With this comprehensive guide, you now have the necessary knowledge of what an introduction letter is, its importance, purpose, and types.

Preparing to Write an Introduction Letter

Before writing an introduction letter, it’s important to prepare yourself by researching your target audience, identifying the purpose of your letter, and structuring your letter effectively.

Researching Your Target Audience

Understanding your target audience is crucial to developing a letter that will resonate with them. To research your audience, consider the following:

• Who is the letter addressed to? Is it an individual, a group, or a company?
• What is their background and level of expertise in the topic you are writing about?
• What challenges or problems are they facing that your letter can help solve?
• What are their interests and values, and how can you align your message with those interests and values?

Answering these questions will help you tailor your introduction letter to your specific audience, making it more engaging and effective.

Identifying the Purpose of Your Letter

The purpose of your introduction letter should be clear from the outset. Are you trying to sell a product, establish a business relationship, or simply introduce yourself and your company? Whatever the purpose, be sure to clearly state it in the opening paragraph of your letter.

Knowing the purpose of your letter can also help you determine what tone and language to use. For example, if you are writing to establish a professional relationship, you may want to use formal language and greetings. If you are introducing a new product, you may want to use more persuasive language and provide compelling reasons why your product is unique and valuable.

Structuring Your Letter

Finally, it’s important to structure your letter in a way that is easy to read and understand. Here are some tips for structuring your letter:

• Use a clear and concise subject line that summarizes the purpose of your letter
• Start with a catchy opening sentence that grabs the reader’s attention
• Clearly and succinctly state the purpose of your letter in the opening paragraph
• Use short paragraphs and bullet points to break up long blocks of text
• Provide specific examples or anecdotes to illustrate your points
• Close with a clear call to action, such as scheduling a meeting or following up with a phone call

By following these tips and structuring your introduction letter effectively, you can increase the chances of a positive response from your target audience.

Elements of an Introduction Letter

When crafting an introduction letter, it is important to include several key elements to ensure that your message is clear, concise, and effective. Here are some essential elements to include in your letter:

Greeting and Opening Sentences

Begin your letter with a courteous greeting, addressing the person or company by name if possible. Use an opening sentence that will grab their attention and set the tone for the rest of your letter.

State Your Purpose with Clarity

Clearly state the purpose of your letter. What do you want to achieve? Are you trying to introduce yourself or your company, promote a new product or service, or request a meeting? Make sure your purpose is clear from the start.

Introduce Yourself or the Company

If you are introducing yourself, briefly explain who you are, your background and qualifications, and what you can offer to the recipient. If you are introducing your company, provide a brief overview of what your company does, its mission and values, and what sets it apart from others in the industry.

Highlight the Benefits

Clearly articulate the benefits of your product, service, or proposition. What makes it unique, valuable, or desirable? Use examples, statistics, or testimonials to support your claims.

Provide Contact Information

Include your contact information, such as your email address, phone number, website, or social media handles. Encourage the recipient to reach out to you with any questions or feedback.

Closing and Call to Action

End your letter with a courteous closing, such as “Sincerely” or “Best regards,” followed by your name and title. Include a call to action that invites the recipient to take action, such as scheduling a meeting, visiting your website, or placing an order.

By including these key elements in your introduction letter, you can effectively introduce yourself or your company, promote your products or services, and build long-lasting relationships with potential clients or partners.

When it comes to writing an introduction letter, there are several types that you can consider. Each type of introduction letter serves a different purpose and is aimed towards a specific audience. Here are some of the most common types of introduction letters.

Introduction Letter to a Business

An introduction letter to a business is typically written by one business to another. The purpose of this letter is to establish a relationship with the other company, whether it be for partnership opportunities, networking, or a potential business deal. This letter should include an overview of your company and its offerings, as well as an introduction to your point of contact within the business.

Introduction Letter to a New Client

An introduction letter to a new client is an excellent way to make a great first impression. This letter should serve as a warm welcome to your business, outline your services, and demonstrate your commitment to solving their problems. You can also include some relevant industry experience or success stories to guide their expectations.

Introduction Letter to Potential Customers

An introduction letter to potential customers is aimed at attracting new clients. This letter should be persuasive and highlight the benefits of choosing your company over the competition. Additionally, it should provide an overview of your company’s services, mission statement, and unique selling proposition.

Introduction Letter to Potential Employers

An introduction letter to potential employers is an opportunity to showcase your skills and experience to a potential employer. Essentially, it’s a personalized cover letter that should outline your qualifications for a position you’re interested in. This letter should demonstrate your strengths, highlight relevant achievements, and include information about your education and work experience.

Introduction Letter to Potential Partners

An introduction letter to potential partners is ideal for businesses seeking to collaborate with other companies. This letter should provide an overview of your company, including its mission, values, and goals. Additionally, it should outline the benefits of a partnership and how it can benefit both parties.

Introduction Letter to Potential Investors

An introduction letter to potential investors typically accompanies a business proposal, and it’s a way to introduce your business to potential investors. The purpose of this letter is to convince investors that your company is worth investing in, highlighting your business goals and why they should invest in your company. You should also include financial projections and explain the potential return on investment.

Introduction letters are an essential business tool that allows you to establish relationships with other businesses or clients. By following these tips and guidelines, you can create a persuasive and professional introduction letter that effectively communicates your message and objectives.

Tips for Writing a Great Introduction Letter

When it comes to crafting an effective introduction letter, there are several key tips to keep in mind. Here are some of the most important:

Keep it Brief and Concise

One of the biggest mistakes people make when writing an introduction letter is trying to pack too much information into it. Remember, this is just an introduction – you don’t need to cover every detail about yourself or your business. Instead, focus on the key points that will pique your reader’s interest and encourage them to read on. Aim to keep your letter to one page or less.

Focus on Your Target Audience

Another important consideration when writing an introduction letter is who you are writing to. Are you reaching out to potential clients or customers? Partners in the industry? Investors? Different audiences will have different needs and interests, so make sure your letter is tailored accordingly. Consider what’s important to your target audience and how you can speak directly to those concerns.

Use a Professional Tone and Language

Your introduction letter is a representation of you or your business, so it’s important to convey a professional tone. Avoid overly casual language or fluff that detracts from your message. At the same time, don’t be too formal or stuffy. Strive for a tone that is friendly, approachable, and knowledgeable.

Write a Persuasive Letter

The ultimate goal of an introduction letter is to convince your reader to take some sort of action, whether that’s setting up a meeting, trying out your product, or investing in your business. To accomplish this, you’ll need to be persuasive. Make a clear case for why your reader should be interested in what you have to offer, and highlight the key benefits of your product, service, or company.

Use Proper Formatting and Grammar

Finally, be sure to pay attention to the formatting and grammar of your introduction letter. This may seem like a small detail, but it can have a big impact on your reader’s perception of you. Use a clean, easy-to-read font and format your letter for maximum readability. Avoid typos and grammatical errors, as these can make you appear unprofessional.

By following these tips, you’ll be well on your way to writing a great introduction letter that gets results. Remember to keep your letter brief and focused, tailor it to your target audience, use a professional tone and language, be persuasive, and use proper formatting and grammar.

Mistakes to Avoid While Writing an Introduction Letter

When it comes to writing an introduction letter, there are several pitfalls you should avoid if you want your message to be effective. Below are some common mistakes that should be avoided at all costs:

Avoid Grammatical and Spelling Errors  Grammar and spelling errors can make your letter look unprofessional and careless. Before sending your introduction letter, make sure you proofread it carefully or even have someone else check it for you.

Do not Use Complex Words  Using complex words might make you look smart, but it can also confuse your reader. Keep your language simple and straightforward to ensure your message is understood.

Do not Make False Claims  Be honest and truthful when writing your introduction letter. Avoid making false claims or exaggerating your accomplishments as it can damage your credibility and reputation.

Do not Send Generic Introduction Letters  Sending a generic introduction letter can make it seem like you’re not invested in building a meaningful connection with the recipient. Take the time to personalize your letter and make it relevant to the person or company you’re reaching out to.

By avoiding these mistakes, you can increase the chances of your introduction letter being well-received and effective.

Example Introduction Letters

In this section, we will provide you with sample introduction letters that you can use as a reference when creating your own. Whether you need to introduce your business to another company, a new client, or potential customers, these samples will give you an idea of how to structure your introduction letter and what information to include.

Sample Introduction Letter to a Business

Dear [Contact Name],

I am writing to introduce myself and my company [Your Company Name]. We specialize in [Your Company’s Services or Products] and have been in business for [Number of Years] years, serving clients in [Your Target Markets].

I came across your business through [Source] and was impressed with your work in [Insert Reason]. I believe that [Your Company Name] and [Client’s Company Name] can work together to [Insert Benefit].

I look forward to discussing how we can collaborate and help each other grow our businesses. Please let me know if you are available for a call or meeting.

Thank you for your time and consideration.

[Your Name]

Sample Introduction Letter to a New Client

Dear [Client’s Name],

I am writing to introduce myself as your new account manager at [Your Company Name]. I am excited to work with you and help you achieve your business goals.

At [Your Company Name], we specialize in [Your Company’s Services or Products] and have a successful track record of helping clients like you improve their [Insert Key Metric].

I would love to schedule a meeting to discuss your current goals and how we can help you achieve them. Please let me know if you have any questions or concerns.

Thank you for the opportunity to work with you.

Best regards,

Sample Introduction Letter to Potential Customers

Dear [Customer’s Name],

I am writing to introduce you to [Your Company Name]. We specialize in [Your Company’s Services or Products] and are committed to providing our customers with the best possible service and products.

We noticed that you have shown interest in [Related Product or Service] and thought that you might be interested in our [Insert Relevant Product or Service]. Our [Product or Service] has received positive feedback from our customers and has helped them [Insert Key Benefit].

If you have any questions or would like to learn more about our offerings, please do not hesitate to contact us.

Sample Introduction Letter to Potential Employers

Dear [Employer’s Name],

I am writing to express my interest in [Job Title] at [Employer’s Company Name]. I was impressed with your company’s mission and values and believe that I would be a great fit for your team.

I have [Insert Years of Experience] years of experience in [Related Field] and have a successful track record of [Enter Relevant Accomplishments].

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WTO / Letters and Emails / Introduction / Letter of Introduction for Job (11 Best Examples)

Letter of Introduction for Job (11 Best Examples)

The majority of job seekers will agree with me that job hunting greatly depends on your networking. In other words, it’s about who you know, not what you know. But this doesn’t mean that every job you get requires a direct connection. There are some cases where you don’t know anyone. Maybe you’ve moved into a new town, or you’ve switched companies. In such cases, you can use a letter to introduce yourself to people you’ve never met before or to your potential employers.

Defining it

A letter of introduction , just as its name suggests, is a letter that introduces one party to the other. It helps communicate your credentials by explaining who you are, for instance, if you are a recent graduate or a designer, among other professionals. The letters politely introduce your name and other descriptions promptly without infringing on their time. While most confuse it with resume letters, the two are different.

It is highly versatile and can be used on several occasions. Depending on your goals, the following are some instances where the letter can effectively be used.

• Prospective employers can learn more about the job seeker by reading the letter.
• It is also used in the real estate industry to introduce potential clients, their company, and their professionalism.
• This letter can also be used in the educational fraternity to introduce new staff , students, or research partners in respective fields of learning.
• The manufacturing and distribution industry may also use it to introduce themselves and their products to the market.
• Those doing global business can also use the letter to introduce themselves to their potential customers in a professional manner.

Free Templates and Examples

How do I Write One?

Writing this letter can be daunting for many. Fortunately, you can download our free templates to ease the work for you. However, if you want to draft one on your own from scratch, we have provided some useful tips.

The following are some tips that will effectively guide you:

Start with a greeting

Before anything else, you should open your letter with a short/precise greeting. Start by indicating the recipient’s name, then make a friendly start.

‘Hello, Thompson,’

‘Hope this finds you well!’

Identify yourself

After the greetings, go ahead and explain your identity. Remember, you are writing to somebody who might not know you in person. Therefore, make everything clear about your identity. This should include your name, profession, and work experience (preferably).

Mention your purpose

Here, you need to mention your purpose for writing the letter . Make your reader understand what the letter is all about. Also, mention your qualifications and why you think you’ll add value to the company.

Provide your contact information

Here, you need to let the readers know that you anticipate hearing from them anytime soon. Alongside this, you need to include your contact numbers, emails, or any other avenue by which they can reach you.

Sign off with your name and title

End your letter with an official sign-off. Make sure you include your name, signature, and title. Here is an example:

Thompson Wiegert

[Signature]

Template for Letter of Introduction

[Your Full Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to introduce myself and express my genuine interest in the [Job Title] position listed on [Where You Found the Job Posting, e.g., your company website, LinkedIn]. With a [Degree or Background] in [Your Field of Study] and [Number] years of experience in [Your Industry/Field], I am enthusiastic about the opportunity to contribute to [Company Name] as part of your team.

Throughout my career, I have demonstrated a commitment to excellence and a drive to exceed expectations. Notable achievements include [Briefly Mention a Significant Achievement or Project], which [Explain How It Benefited Your Previous Employer or Your Team]. This experience has honed my skills in [List Key Skills Relevant to the Job], making me well-prepared to tackle the challenges presented by the [Job Title] role at [Company Name].

[Company Name]’s commitment to [Mention Company Values, Mission Statement, or Recent Projects/Initiatives] resonates with my professional philosophy and aspirations. I am particularly drawn to this role because of its focus on [Mention Specific Aspects of the Job or Projects That Interest You], and I am eager to bring my background in [Your Area of Expertise] to your esteemed team.

Enclosed is my resume, which provides further details about my professional achievements and qualifications. I am very interested in discussing how my experience, skills, and passions can benefit [Company Name]. I am available at your earliest convenience for an interview and can be reached at [Your Phone Number] or via email at [Your Email Address].

Thank you for considering my application. I look forward to the possibility of contributing to your team and am eager to provide further information or documentation as needed.

Sample Letter

Dear Ms. Richardson,

I am reaching out to introduce myself and to express my strong interest in the Accountant position I discovered on Summit Accounting Services’ LinkedIn page. With a Bachelor’s Degree in Accounting from the University of Illinois and over five years of experience in a dynamic accounting firm, I am excited about the opportunity to contribute to your team.

During my tenure at Brightway Financial Consultants, I managed a diverse portfolio of clients, successfully streamlining their financial processes, which resulted in a 20% reduction in processing times across the board. My role required meticulous attention to detail, strong analytical skills, and a deep understanding of tax laws and compliance regulations. I pride myself on my ability to translate complex financial data into actionable insights, a skill I believe will serve me well at Summit Accounting Services.

Your firm’s reputation for excellence in financial strategy and commitment to client success is what draws me to this opportunity. I am particularly impressed by your recent initiatives in sustainable accounting practices and believe my background in eco-friendly financial planning aligns perfectly with your company’s mission.

Enclosed with this letter, you will find my resume, which details my professional history and accomplishments. I am keen to discuss how my background, skills, and enthusiasms can contribute to the innovative work being done at Summit Accounting Services. I am available for an interview at your convenience and can be best reached at 312-555-7890 or via email at [email protected].

Thank you for considering my application. I look forward to the opportunity to discuss further how I can contribute to your team and help Summit Accounting Services achieve its financial management goals.

Warm regards,

Jacob Harris

The cover letter is a compelling and strategic expression of interest in the Accountant position at Summit Accounting Services. Starting with a brief introduction that highlights the candidate’s educational background and relevant professional experience, it efficiently establishes their qualifications. The detailed recounting of specific accomplishments, such as streamlining financial processes to achieve notable efficiency gains, directly showcases the candidate’s ability to add value, making the letter persuasive. By aligning their expertise with the firm’s values, especially the commitment to sustainable accounting practices, the candidate demonstrates not only an understanding of the company’s goals but also a shared vision, enhancing the letter’s appeal . This alignment suggests a cultural fit that goes beyond technical skills , presenting the candidate as a well-rounded and insightful potential employee. The proactive gesture of providing contact information and expressing eagerness for an interview signifies readiness and enthusiasm for the opportunity. Overall, the letter effectively balances professionalism with personal interest, making a strong case for the candidate’s suitability for the role through clear, targeted, and relevant examples of past achievements and capabilities.

Tips for Writing Outstanding Letters

Whether you are drafting it for potential employers or networking purposes, there are some best practices and tips that, if observed, can truly make your letter shine.

These include the following:

Conducting prior research

Before writing to your prospective employers, it’s important that you first take your time to do some research about the company. The research will help you understand particular skills or requirements your employers might be looking for.

Keep it precise

One thing you would want to do is keep your letter as brief as possible. Only mention the relevant information that might catch the interest of your employer.

State your purpose

Before anything else, you need to let the recipient know you are writing to introduce yourself to their organization. Alongside this, you can mention your relevant set of skills/products that might be necessary for the organization.

Keep it formal

Just like any other official letter, you need to write it using formal standards . Make sure you use polite and respectful language. Also, ensure the letter is correctly structured under the official letter guidelines.

Conclude using a call to action

Before the conclusion, ensure you let your readers know your expectations of them. For instance, inform them that you are looking forward to hearing from them anytime soon, either through a phone call, appointment, or email feedback.

An introduction letter levels the playing field in the game of who knows who. It lets your readers know your identity and qualifications, giving you an equal chance of getting a job or introducing your product/service to the market. Therefore, if you are operating in a field where your networking capability is limited, you shouldn’t worry more. Write a letter of introduction and let it speak to you.

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