power bi presentation mode

Microsoft Power BI Blog

Enhancing presentation mode with slideshow in windows power bi app.

Few months back we released Presentation mode in our Power BI Mobile app for Windows devices, which better allows you to focus on your data during meetings. Using Power BI Windows app with presentation mode enables you to present, collaborate, and have productive discussions while using your data in your Power BI dashboards and reports.

You can use presentation mode on any device running Windows, like Microsoft Surface Hub, your Windows desktop or tablet.

We received great feedback from you with regards to presentation mode, and now, in this release we added slideshow feature to it. Slideshow is great for presenting data in public displays, like office public spaces and factory control rooms, where everybody needs to have a quick view of business or operational metrics.

Slideshow lets you present a report and rotate between its pages automatically, based on a predefined frequency. All you need to do is:

1. Use the play button in the action bar to activate slideshow:

While slideshow is running you’ll see, in the footer, which page is currently presented and how many pages there are in the report.

2. Use the pause button to stop the slideshow:

3. To configure the pages rotation frequency, just go to the app settings>options:

Next steps:

• Check our What’s new page with all Power BI Mobile apps updates.
• Get Power BI app for Windows from the store.
• Announcements
• Collaboration
• Power BI App
• Surface Hub
• Windows App

How to Make Power BI Dashboard Full Screen

Do you want to make your Power BI dashboard full-screen?

Power BI provides the flexibility to view reports and dashboards in full-screen mode, creating an immersive and focused experience. Optimizing screen real estate for your reports may require adjusting settings or simply clicking a button, depending on the Power BI platform you’re using.

By eliminating distractions and maximizing impact, viewing reports in full-screen mode offers the optimal engagement and analysis experience.

Whether presenting to a larger audience or exploring insights privately, this seamless and captivating user experience ensures a deep dive into your valuable information.

This article will guide you on enlarging your reports and dashboards in Power BI Desktop and Power BI Service.

Make Dashboard Full Screen in Power BI Desktop

With a plethora of features, the Power BI desktop facilitates report preparation and data analysis, empowering you to unearth valuable insights. Occasionally, when using Power BI desktop, you may desire to view your report on a larger scale than what is currently displayed.

Regrettably, the Power BI Desktop service does not provide a dedicated setting for a full-screen view of your dashboard that will remove the display of other menu icons.

Nonetheless, there are some approaches you can take to increase the size of your report.

The Filters, Visualizations, and Data panes contain most of the essential tools required for report creation. However, when fully expanded, these panes use up a significant portion of the screen which can potentially cause your report to appear smaller than desired.

To address this issue, you can utilize the collapse/expand arrows provided within these panes. By collapsing them, you can effectively reduce their size.

Collapsing the panes will expand the width of your report, letting you maximize the available viewing space.

The menu ribbons are another section that occupies valuable viewing space in your report. Although they may not occupy as much space as the filter, visualization and data panes do, they still have a significant impact on the overall size of your report.

You can consider hiding the menu ribbons to increase the height of your report. This simple adjustment can optimize the usage of space and enhance your report’s effectiveness.

To hide the menu ribbons, simply locate the Switch ribbons dropdown arrow in the screen’s top right-hand corner.

By clicking on this button, you can conceal the menu ribbons and free up additional screen space for an expanded view of your report.

To optimize the effectiveness of these adjustments, it is recommended to utilize the largest page size suitable for your screen.

This can be accomplished by ensuring that the Fit to page view setting is selected, allowing your report to be displayed in its entirety and making the most of the available screen real estate.

To use this setting, navigate to the View menu, where you will find the Page view option. Click on it and select the Fit to page option.

You can also use the Fit to page button beside the zoom bar to apply the page-view setting.

The canvas setting is another factor that influences the display size of your report. For most screen sizes, the 16:9 setting is recommended as it offers an optimal viewing experience.

However, if desired, you can utilize the custom setting to define a screen size that best suits your specific requirements, ensuring that your report is displayed in a manner that aligns with your preferences.

By utilizing these settings in conjunction, you can effectively enhance the size of your report in Power BI Desktop, utilizing all the available screen space to display your report optimally.

Make Dashboard Full Screen in Power BI Service

Power BI Service represents the cloud-based iteration of Power BI Desktop, empowering you to effortlessly generate, publish, and distribute insightful reports and captivating dashboards.

After creating your report in Power BI Desktop, you can easily publish it to your Power BI service account using the Publish button in the Home ribbon.

The BI Service platform offers a seamless experience for viewing your reports in full screen. Unlike Power BI Desktop, it provides a dedicated button specifically for this purpose.

This convenient feature allows you to enjoy your reports in full-screen mode effortlessly.

Utilizing the full-screen mode in Power BI Service is a breeze. Once you’ve published your report, effortlessly open it and locate the View button situated in the top right-hand corner of the report. Next, simply select Full screen from the available options.

Once you follow these steps, the report will be presented in full-screen mode, eliminating the display of other menu buttons and providing a focused viewing experience.

To exit the full-screen mode, simply press the Esc key on your keyboard, returning to the regular view of Power BI Service.

Optimizing the viewing experience in Power BI Desktop involves utilizing various settings and techniques to maximize the available screen space for your reports.

By collapsing panes, hiding menu ribbons, selecting appropriate page views, and utilizing the full-screen mode, you can enhance the visual impact of your reports and dashboards.

These adjustments allow you to immerse yourself in your data, analyze it effectively, and present your insights with clarity.

However, the Power BI Service offers a more streamlined option to effortlessly view your report in full-screen mode. Simply publish your report to a workspace within your Power BI Service account and use the View option to display the report in full-screen mode.

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How to View Full Screen in Power BI Desktop

Power BI Desktop is a powerful business analytics tool that helps you visualize and understand data in a more meaningful way. One of the great features of Power BI Desktop is the ability to view dashboards and reports in full screen mode. In this article, we will explore the steps to view dashboards and reports in full screen mode, discuss the benefits of using full screen mode, and provide tips and tricks to optimize your viewing experience.

Table of Contents

Maximizing Your Power BI Desktop Experience with Full Screen View

As a data analyst, having a clear and unobstructed view of your dashboards and reports is critical to finding insights and making informed decisions. Full screen mode in Power BI Desktop is an excellent way to enhance your experience by maximizing the space on your screen, allowing you to see more information at once.

In addition to maximizing your screen space, full screen mode also eliminates distractions from other applications or notifications that may pop up on your desktop. This allows you to fully immerse yourself in your data analysis and stay focused on the task at hand. Furthermore, you can easily toggle between full screen mode and regular view with just a click of a button, making it a convenient feature to use whenever you need it.

A Step-by-Step Guide to Viewing Full Screen in Power BI Desktop

The process of viewing dashboards and reports in full screen mode is quite simple. Here are the steps:

• Open Power BI Desktop and navigate to the dashboard or report you wish to view in full screen mode.
• Click on the full screen icon in the top right corner of the screen, or press the F11 key on your keyboard.
• Your dashboard or report will now be displayed in full screen mode. To exit full screen mode, simply press the Esc key on your keyboard or click on the full screen icon again.

It is important to note that viewing dashboards and reports in full screen mode can enhance the user experience by providing a larger and more immersive view of the data. This can be particularly useful when presenting to a group or when analyzing complex data sets. Additionally, full screen mode can help to minimize distractions and improve focus on the data being presented.

The Benefits of Using Full Screen View in Power BI Desktop

There are several benefits to using full screen mode in Power BI Desktop:

• Maximizes screen space for clear and unobstructed viewing
• Allows you to see more of your dashboard or report at once
• Reduces distractions and improves focus on the data

In addition to the benefits mentioned above, using full screen view in Power BI Desktop can also improve collaboration and communication among team members. When presenting your dashboard or report to others, full screen mode allows everyone to view the data clearly and without any distractions. This can lead to more productive discussions and better decision-making based on the insights gained from the data.

How to Optimize Your Dashboard Viewing with Full Screen in Power BI Desktop

To optimize your viewing experience in full screen mode, follow these tips:

• Hide or minimize the side panel to create more space
• Use filters and drill down functionality to focus on specific data points
• Maximize the size of visuals by enabling the “Fit to Page” option

Additionally, you can also use the “Bookmark” feature to save specific views of your dashboard and easily switch between them while in full screen mode. This can be especially helpful when presenting to others or when monitoring specific metrics over time.

Top Shortcuts for Quick Access to Full Screen View in Power BI Desktop

If you frequently use full screen mode in Power BI Desktop, you may find these keyboard shortcuts useful:

• Press F11 to toggle full screen mode on and off

Please note that while other shortcuts may be available in different applications, Power BI Desktop does not have specific shortcuts such as Ctrl + F11 or Shift + F11 for entering full screen mode and hiding panels or ribbons. It’s important to familiarize yourself with the Power BI Desktop environment and its available features.

Full screen mode in Power BI Desktop can be particularly useful when presenting data to others or when you need to focus on a specific visual. However, it’s important to note that some features may not be available in full screen mode, such as the ability to edit visuals or access the data model.

Another way to access full screen mode is by right-clicking on a visual and selecting “Focus mode.” This will enlarge the visual to fill the screen, while still allowing you to interact with it and access other features in Power BI Desktop.

Best Practices for Using Full Screen View in Power BI Desktop for Maximum Efficiency

Here are some best practices to follow when using full screen mode in Power BI Desktop:

• Use full screen mode sparingly and only when you need a clear and unobstructed view of your data
• Maximize the use of filters and drill down functionality
• Avoid cluttering your dashboard or report with unnecessary visuals or information

Another important best practice to keep in mind when using full screen mode in Power BI Desktop is to ensure that your visuals are optimized for the larger screen size. This means using appropriate font sizes, colors, and visualizations that are easy to read and understand at a larger scale. Additionally, it’s important to test your report or dashboard in full screen mode to ensure that all elements are properly aligned and displayed without any distortion or cropping. By following these best practices, you can maximize your efficiency and productivity when working with Power BI Desktop in full screen mode.

Troubleshooting Common Issues When Viewing Full Screen in Power BI Desktop

If you experience any issues when viewing dashboards or reports in full screen mode, try the following troubleshooting steps:

• Ensure that your screen resolution is set to the recommended size for your device
• Check that your browser zoom is set to 100%
• Clear your browser cache and cookies
• Restart your computer or device

However, if the above steps do not resolve the issue, there may be a problem with the Power BI Desktop software itself. In this case, try updating to the latest version of the software or reinstalling it altogether.

Another common issue when viewing dashboards or reports in full screen mode is slow loading times. This can be caused by a variety of factors, such as large data sets or complex visuals. To improve loading times, try optimizing your data model or simplifying your visuals. You can also try using the “Optimize for Viewing” feature in Power BI Desktop to improve performance.

Customizing Full Screen Mode to Suit Your Needs in Power BI Desktop

Customization options for full screen mode in Power BI Desktop are limited. However, you can:

• Choose to show or hide the status bar
• Enable or disable the “Escape key exits full screen” option

While Power BI Desktop does not support “Fade in and out” animations or custom background images for full screen mode, you can still personalize your experience by adjusting the settings that are available within the software’s options.

How-to: Navigate the User Interface of Power BI Desktop’s Full Screen Mode

Navigating the user interface in full screen mode is straightforward. Here are some tips:

• Use your mouse to interact with visuals and data points
• Use the scroll wheel to zoom in and out of the dashboard or report
• Use the arrow keys on your keyboard to navigate between visuals or pages
• Use the Ctrl + P keyboard shortcut to print your dashboard or report

In summary, full screen mode in Power BI Desktop is a powerful tool that can enhance your viewing experience and help you gain insights from your data. By following the tips and best practices outlined in this article, you can make the most of this feature while avoiding common pitfalls.

Additionally, you can use the “F11” key on your keyboard to toggle between full screen mode and regular mode. This can be helpful if you need to quickly switch between modes or if you want to view your dashboard or report in a smaller window. Keep in mind that some features may not be available in full screen mode, so it’s important to test your dashboard or report in both modes to ensure everything is working as expected.

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Microsoft Power BI Gains Presentation Mode on Windows 10

The Windows 10 app of Power BI now has a Presentation Mode that enhances collaboration and conferencing situations.

Microsoft has sent out a new update for Power BI for users running the Windows 10 app version of the data analytics suite. While the update is not loaded with new features, it does score an important new ability. Power BI on Windows 10 now has an enhanced presentation mode.

With this mode, Microsoft says conferencing and collaboration environments gain a powerful new tool.

To use the Presentation Mode, users can select the full screen button located in the menu bar. Once selected, Presentation Mode will reframe the screen to remove the app frame. Focus is entirely on the data and dashboard visuals when Presentation Mode is enacted.

“Using Presentation mode in the Power BI app running on Surface Hub in your conference room and collaboration areas, better allows you to have meetings which focus on your data,” Microsoft explains. “Presenting, collaborating and having productive discussions with your colleagues and team members while using your data in your Power BI dashboards and reports has never been easier.”

A new action bar is also visible in this mode, although its availability depends on the size of the display. For example, if your screen is 84” or lower, the action bar appears on the top or the bottom of the display. For screens over 84”, the bar is located on the left of right edge.

The action bar is an important part of the Presentation Mode in Power BI. This is where users can navigate through pages and enter the report and/or app. Users can also search through the action bar.

Enhancing collaboration further, Presentation Mode has support for pen input, allowing users to highlight and edit in real-time.

Presentation Mode is available for Power BI on Windows 10 from the Microsoft Store here .

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Present Power BI Reports in PowerPoint

Building a super-cool Power BI dashboard with full interactivity (slicers, bookmarks, drill-through, etc.) can be quite satisfying.

But what do you do if you need to present this interactive dashboard in a meeting where PowerPoint is your only means of presentation?

Power BI does have a feature that allows you to export the screen as an image, but the image lacks all the wonderful interactivity.  Plus, if you must give the presentation at a later date, you’ll need to update all the exported images because the data will likely have changed.

Hope is just around the corner.

Power BI released a feature that allows you to export the dashboard to PowerPoint while retaining most if not all the functionalities.

Let’s give a warm, XelPlus welcome to  Embed Live Data .

Watch video tutorial

In this tutorial:

• Obtaining the Power BI Add-In for PowerPoint
• Testing Report Interactivity
• Adding a Power BI Report to an Existing Presentation
• Deeper Analysis During a Presentation
• Additional Presentation Features
• Sharing the Report

Working with the Power BI service online, we have a dashboard with the following interactive features:

• Slicers that allow us to filter by years
• Buttons that switch us between pages
• Slicers that allow us to select departments and channels

We want to export this dashboard to PowerPoint and retain interactivity.

Power BI now has an option behind the  Export  button called  Embed Live Data .

When selected, we have the option to open the dashboard in PowerPoint with or without the current filter selections.

NOTE:  As of this post’s publish date (July 2022), this feature was still in preview release.  It has since become generally available with the March 2023 release .

Selecting the  Open in PowerPoint  option presents the following message.

Clicking the “ Trust this add-in ” will load the Power BI report into a PowerPoint slide.

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Fast Track to Power BI

We need to take a step back and talk about obtaining the Power BI add-in for PowerPoint.

Before we can just drop a Power BI report into PowerPoint as easily as has been demonstrated, you need to first visit the Microsoft Store and download and install the Power BI add-in for PowerPoint.

• Launch the Microsoft Office Add-Ins feature by selecting  Insert (tab) -> Add-ins -> Get Add-ins .
• Search the Office Add-Ins for “ Power BI ”.

Once added to PowerPoint, you will see the add-in on the  Insert  ribbon.

Power Excel Bundle

By having the Power BI add-in as part of PowerPoint, we have full interactivity in our PowerPoint slide, both in Presentation Mode and standard Slide Design Mode.

Notice that the only page we have from our report was the page displayed when we performed the  Embed Live Data  action.

If you need other pages from the report, those pages will need to be inserted separately.

One workaround to this is to include a page navigation interface on the needed pages.

Buttons and bookmarks are fully operational.

Excel Essentials for the Real World

When working with an existing presentation, we can easily add a Power BI report by creating a new, blank slide and selecting  Insert (tab) -> Power BI .

Our slide presents a placeholder that requests the link we saw earlier from the Power Bi service when we perform the initial export routine.

Click the  Copy  button to place the Power BI report link on the Clipboard.

Return to PowerPoint and paste the link in the placeholder and click  Insert .

In addition to the report’s slicers and buttons working during the presentation, we can also leverage Power BI’s filter controls.

This embedded report is arguably superior to embedding Excel dashboards as Excel’s interactivity does not carry over to PowerPoint.

Capturing a Screenshot

If you need to capture a screenshot of the report during the presentation, click the arrow button in the upper-right corner and select  Show as Saved image .

You can then right-click the report and copy it to the Clipboard for pasting it onto another slide or any other application.

To return to the interactive version of the report, click the arrow button in the upper-right corner and deselect  Show as Saved image .

Report Options

In the lower-right corner reside controls for hiding the filter pane, refreshing the data, and resetting the report.

Changing the Report’s Story

Any changes made to the Power Bi report in the PowerPoint slide  do not  flow back to Power BI.

However, changes to the Power BI report at the source  will  flow down to PowerPoint when the slide link is refreshed.

Deleting a Report from a Slide

Clicking a Power BI report on a slide and pressing the  Delete  key will not remove the report from the slide.

To remove the report from the slide, click the arrow button in the upper-right corner and select  Delete .

Hiding the Status Bar

If you don’t wish to display the bottom banner with the report add-in controls, click the down-arrow button in the lower-right of the report.

Viewing Report Status

The lower-left corner of the report displays the name of the Power BI report file as well as the date and time of the last refresh.

Clicking the report’s name will take you to the full report on the Power BI website.

If you share the report with an associate, the person with which you are sharing must have a Power BI account and have been granted access to the report and its underlying dataset.

The report and its data are not stored in the PowerPoint file, only a connection is created between PowerPoint and Power BI.  The interactivity is displayed in real-time as the presentation is being used.

All security permissions are retained and respected.

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May 26, 2022

Interactive data storytelling with Power BI in PowerPoint

Camille Birch

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Hi, Office Insiders! My name is Camille Birch, and I’m a Product Manager on the PowerPoint team. I’m incredibly excited to share that PowerPoint now supports embedding live, interactive Power BI reports right into your slides! 

Interactive data storytelling with Power BI

By embedding live Power BI reports in your slides, you can tell interactive, data-focused stories. No more copying and pasting inevitably out-of-date screenshots or switching between your PowerPoint slides and your Power BI report during a presentation. You can now build narratives around your data and drive meaningful conversations through interactive reports right in PowerPoint.  

This feature is a long-standing customer request. We are happy to bring it to you and support your growing needs for data storytelling in increasingly data-driven workplaces and cultures. 

How it works

• Open a new or existing presentation in PowerPoint. 

NOTE: If you don’t see the Power BI button in the ribbon, you can get the add-in from the Microsoft App Store. 

• Copy the link to the Power BI report you want to insert, paste it into the Pa st e report page URL here box, and then select Insert .

When the report has been loaded into the slide, it is live and interactive both in Edit and Slide Show view. Any change that you make in Edit view–such as updating a slicer or changing a filter–is automatically saved. So feel free to customize the view of the data you want to present in advance. 

You can also filter and pivot to different views of the data to showcase key points and insights.

Tip and tricks

• If you want your data view to remain static (to prevent data refresh or changes to filters/slicers), you can freeze the current live view to turn it into an image. In the top-right corner of the report, open the menu and select Show as Saved Image . This will convert the report view into an image until you select this option again to unfreeze it.
• To view the interactive data during your presentation, attendees will need to have a Power BI subscription and be logged in with an active account, and have access to the report (unless you’ve frozen the view as an image, as discussed above). To ensure that anyone you share the presentation with will have access to the report, share a link from Power BI by clicking Share > PowerPoint .  

Known issues

• Reports are not interactive in PowerPoint Live. 
• When viewing the Power BI report in Slide Show view in PowerPoint for web, you may be prompted to authenticate. 
• The presentation will not inherit the sensitivity label assigned to the Power BI report when inserted. For example, if a Power BI report labeled as Confidential is inserted into a presentation labeled as Public, the presentation’s label will not change and will remain as Public. 

Requirements

You must have an active Power BI subscription to use this feature.

Availability

The Power BI ribbon button in PowerPoint is rolling out to Insiders who are running Beta Version 2201 (Build 14825.10000) or later.

All users can install the Power BI add-in from the Microsoft App store.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to give us input about this feature. 

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month! 

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Microsoft releases enhanced presentation mode capabilities for Power BI Windows 10 app

published on December 10, 2018

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Microsoft recently released an updated Power BI Windows 10 app with enhanced presentation mode capabilities. Presentation mode in the Power BI app is meant for conference rooms and collaboration areas.

Just tap the full screen button in the menu bar to enter Presentation Mode and the app frame will disappear, allowing you to focus on the report or dashboard visuals and data. Depending on your display size, a new action bar will be displayed, either on the bottom of the screen (for up to 84” displays) or on the left and right edges (for 84” and larger displays). Presentation mode also supports pen input, allowing you to highlight items using inking. Also, the actions bar can be undocked and be moved anywhere on your screen.

Download the updated app from Microsoft Store.

Software and Services Expert

Pradeep is a Computer Science and Engineering Graduate. He was also a Microsoft Student Partner. He is currently working in a leading IT company.

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About storytelling with Power BI in PowerPoint

• 6 contributors

With the Power BI add-in for PowerPoint, you can enhance your data storytelling in PowerPoint with live, interactive Power BI data. Not only will the data shown in your presentations be always up to date, but also, while you're presenting, you'll be able to filter and drill down on data in response to questions and feedback from your audience without having to switch contexts.

The add-in currently supports adding individual report pages and individual visuals to PowerPoint slides.

• When you add a whole report page, the left-hand page navigation pane isn't brought in by the add-in, but any page navigation visuals on the report page itself will function normally as they do in the Power BI service.
• Adding individual visuals is useful when you want your slide to focus on a single chart, graph, or table.

You can add report pages or visuals to PowerPoint presentations starting from either PowerPoint or Power BI. For Power BI to be used as the starting point, Power BI storytelling functionality must be enabled in your organization .

To start adding live Power BI data to your presentations, see Add live Power BI data to PowerPoint .

Requirements

To use the Power BI add-in for PowerPoint, you must have access to the Office add-in store, or the add-in must be available to you as an admin managed add-in .

To be able to view live Power BI data in PowerPoint, you must have an active Power BI account and a Fabric Free license, and access to the data. If the Power BI report isn't located in a Premium capacity or Fabric F64 or greater capacity, a Power BI Pro license is needed.

The Power BI add-in for PowerPoint requires Office version 2312 (Build 17126) or higher.

Power BI data added to PowerPoint using the Power BI add-in remains in Power BI. No data is exported from Power BI. As such, the data respects all Power BI permissions and data security, including row-level security (RLS) , so your data remains secure.

Information for the Power BI administrator

If you're a Power BI administrator, see Information for Power BI administrators for further details about the add-in.

Considerations and limitations

• The Power BI storytelling add-in requires WebView2 to run Power BI in PowerPoint. WebView2 comes standard on recent Windows versions, but if you get an error when you try to use the add-in, you may need to install it manually. See Troubleshoot the Power BI add-in for PowerPoint for details.
• The add-in currently supports Power BI report pages and visuals only. Other types of items such as dashboards and paginated reports aren't supported.
• Business-to-business (B2B) scenarios aren't supported.
• The add-in side pane options Delete and Reload are available only in the PowerPoint desktop application. This is because PowerPoint for the web doesn't support the add-in side menu.
• In national/regional clouds, the add-in is supported as an admin managed add-in only , as the Office add-in store isn't accessible from national/regional clouds. Admins should see Deploying the add-in in sovereign clouds for information about how to get and deploy the add-in.

Related content

• Add live Power BI data to PowerPoint
• View and present live Power BI data in PowerPoint
• Information for Power BI administrators
• Troubleshoot the Power BI add-in for PowerPoint
• More questions? Try asking the Power BI Community

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Power BI Desktop Full Screen view

I just downloaded the free version of Power BI Desktop to play around with for my company's reporting. For security reasons, we can't use the cloud version.

Is it just me, or is there no way to go full-screen for a presentation (removing all the tabs etc.)???

Seems like a huge oversight if true.

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