create new account assignment group sap

3431836 - How to create new material group and link it to G/L Account

How to create new material group and link it to G/L Account

Environment

SAP S/4HANA Cloud

You can create new material group using SSCUI 102665   'Define Material Groups ' , but you cannot directly assign a Material Group to a G/L Account.

Instead a Material Group is assigned to a Valuation Class using  SSCUI 102424.

New material groups, Define Material Groups, G/L account, S/4hana cloud, LO-MD-MM , KBA , LO-MD-MM , Material Master , How To

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Defining Default Account Assignments

After completing this lesson, you will be able to:

• Introduce posting controls
• Describe the account assignment settings
• Create a default account assignment
• Analyze the impact of the assignment during journal entry

Posting Controls

Meet Chris, an experienced management accounting employee at Bike Company SE. He's skilled at using SAP S/4HANA, having extensive knowledge of his department's processes and a comprehensive understanding of the company's operations. Apart from maintaining crucial applications that streamline work for others, Chris also acts as an administrator and business process configuration expert. He is the contact person for establishing and managing Overhead Cost Accounting processes within the company.

Chris loves discovering and utilizing new features and helping other users. Recently, Sarah, a colleague from the financial accounting department, sought his expertise for support and assistance. This is what they talked about:

Let’s now take a closer look at the tools that help streamline accounting data.

You'll learn how to define default values for cost assignment. In the next lessons, you will also delve into more sophisticated features like validation and substitution rules that can identify inconsistencies in account assignment objects and ensure precise postings.

We'll start with an in-depth exploration of the default account assignment.

Default Account Assignment

Application area.

The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.

As an example, consider recurring utility expenses, which should be charged to the Utilities cost center. For this purpose, a default account assignment can be established as shown in the figure below.

First, the cost element for Utilities for the relevant Company Code is connected to the respective cost center in the default account assignment configuration.

Now whenever you enter a utility expense in Financial Accounting, the system automatically proposes the Utilities cost center. You still have the option to manually overwrite the cost center if necessary.

This leads to a more efficient accounting workflow, as the account assignment object is entered automatically during the posting process, minimizing the need for manual input.

Default account assignments are especially useful when line items are automatically posted, such as when posting exchange rate differences and discounts in Financial Accounting, or price differences in Material Management.

In addition to cost centers, you can also indicate profit centers or profitability segments for allocating costs and revenues to.

In summary, the default account assignment establishes a default value for the controlling objects when posting costs or revenues, ensuring that these are automatically charged to the right entities.

Configuration

To configure a default account assignment, you perform the following steps:

• For each cost assignment, enter the company code and the cost element that should be included in the account assignment.
• Enter the corresponding account assignment object (cost center or profit center). If you want the system to determine a profitability segment instead, you can use the PrfSeg checkbox. This is used when transferring data, such as price differences, to Margin Analysis.
• You have the option to specify detailed account assignments, which can be differentiated by valuation area or profit center. To do this, enter the following values in the "Acct assignmt detail" column: 1 for valuation area or 3 for profit center. Then select the corresponding entry in the Dialog structure on the left and enter the relevant cost assignment.

Define a Default Account Assignment

Overall benefits.

The default account assignment feature suggests default values for specific accounts, improving the accuracy of financial data and streamlining the process through automatic assignment. This reduces the likelihood of errors in manual data entry and saves a considerable amount of time that would otherwise be spent repeatedly assigning these costs.

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How to Create Customer Account Group in SAP

In this tutorial, we will learn How Create the Customer Account Group

Step 1) Enter Transaction Code SPRO in the SAP Command Field

Step 2) In the next screen, Select ‘SAP Reference IMG’ button

Step 3) In the next screen, ‘Display IMG’ Select the menu path

Financial Accounting ->Accounts Receivable and Accounts Payable ->Customer Accounts -> Master Data ->Preparations for Creating Master Data->Define Account Groups with Screen Layout(Customers)

Step 4) In the next screen , Select the ‘New Entries’ Button from Application Menu bar

Step 5) In the next screen , Enter the Following

• Enter a Unique key as Account Group key
• Enter a short description for the Account Group
• Check this for creating Account Group for OneTime Customers
• Enter the Output Determination Procedure
• Select the Master Data Section for which you want to maintain the Field Status

Step 6) Press ‘Edit Field Status’ button to maintain the field status of the selected Master Data Section

Step 7) In the next screen , Select the Group of fields for which you want to maintain Field Status

Step 8) In the next screen , Maintain the Field Status of Fields of the selected Group

Similarly , you can maintain field status of other Master Data Section and their Groups . After Maintaining the Field Status , Press ‘Save’ in the SAP Standard Menu to Create the Account Group

Step 9) In the next screen, Enter the Customizing Request Number Create the Customer Account Group.

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ERProof » SAP FI » SAP FI Training » SAP Account Group of G/L Accounts

SAP Account Group of G/L Accounts

SAP account groups are used to maintain intervals, segregate G/L accounts groups, and define field statuses. SAP account group  has a four-digit alphanumeric code and serves for organization of G/L account master data based on specifications on how G/L account master data to be defined.

SAP account group controls G/L account intervals and screen layouts while defining or extending G/L account master data at the company code level. SAP account group helps users to define required fields while creating the G/L account master data. For example, the fields for entering a reconciliation account and open item management indicator are not required for Profit and Loss accounts .

As per the requirement of the company, SAP account groups can be created and are defined at the chart of accounts level as explained below.

How to Create SAP Account Group?

In order to create a new SAP account group or modify the existing one, it is necessary to navigate to the following path in SPRO transaction:

Financial Accounting (New) – General Ledger Accounting (New) – Master Data – G/L Accounts- Preparations – Define Account Group.

Or directly start the transaction OBD4 (define SAP account group) using the transaction bar.

Relevant table: T077S (G/L account groups).

In the above screenshot 1234 is the chart of accounts and Asst , BS , PL , MAT and GL are SAP account groups. Here are detailed explanations of meaning of each column in this transaction:

Chart of accounts : G/L accounts are defined at the chart of accounts level.

Account group : A four-digit identification to group certain G/L accounts.

Name : Name to the account group.

From account : Starting number in the range of accounts belonging to a particular account group.

To account : Ending number in the range of accounts belonging to a particular account group.

By double clicking on each group we can define whether the fields will be suppress, required, optional or display.

Suppress : Field is not visible while creating the G/L master record.

Required : Field is mandatory while creating the G/L master record.

Optional : Field is available for entry but not mandatory to update.

Display : Field available only in display mode.

Let’s discuss each group of fields one by one.

1. Account control

Available fields in account control group. This group contains fields of company code level G/L account creation.

Currency : G/L account currency, by default it is company code currency, it can be change also.

Tax category : To maintain tax category for the G/L account, so that tax-related postings are possible while booking transactions.

Reconciliation account : G/L account which be maintained in the master data of Vendor, Customer and Asset accounts.

Exchange rate difference : Key for account determination to perform foreign currency valuation.

Account managed in ext. system : If the same account is used in another application, then this field status will be defined.

Only balance in local currency : To update only in local currency.

Alternative account number : To update country chart of accounts G/L master record.

Inflation key : Only useful when inflation accounting is used in financial accounting .

Tolerance group : Useful to maintain if any difference raised while clearing of open items.

2. Account Management

Available fields in account management. This group contains fields of company code level G/L account creation.

Line item management : To activate line item display.

Open item management : To activate line items as open items to perform clearing.

Sort key : Sorting the data while execution of reports.

Authorization group : To control through authorization object.

Administrator : It is called accounting clerk.

3. Document entry

Available fields in document entry. This group contains fields of company code level G/L account creation.

Reconciliation account ready for input : To enable the alternative reconciliation change functionality.

Field status group : To maintain which fields are required while booking transactions.

Post automatically only : To restrict manual postings.

Supplement automatic postings : To activate bank charges while posting incoming payments.

4. Bank/financial details

Available fields in Bank/financial details. This group contains fields of company code level G/L account creation.

Planning level : To control display in cash management.

Commitment item : To be used for budgeting.

Relevant to cash flow : To define as a cash flow account.

House bank : Default house bank.

Bank account : Default bank account.

5. Interest calculation

Available fields in Interest calculation. This group contains fields of company code level G/L account creation.

Interest calculation : To activate or specify account for interest calculation.

6. Joint venture

Available fields in Joint venture. This group contains fields of company code level G/L account creation.

Recovery indicator : To allow booking of incurred costs.

7. Multi currency accounting

Available fields in Multi currency accounting. This group contains fields of company code level G/L account creation.

Multi currency accounting : To activate multi-currency accounting.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP FI tutorials.

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2 thoughts on “SAP Account Group of G/L Accounts”

THIS IS AN OUTSTANDING ARTICLE. THANKING THE AUTHOR AND THE ENTIRE SUPPORT TEAM.

Why are the number ranges for account group allowed to overlap?

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How to Create Customer Account Groups in SAP

This Tutorial guides you on how to create customer account groups in SAP FI.

Let configure the below customer account groups

Steps to create a customer account group:-

IMG Menu Path:-  IMG > Finance Accounting –> Accounts Receivable and Accounts Payable –> Customer Accounts –> Master Data –> Preparation for creating customer master data –> Define Account Groups with screen layout (Customer)

Transaction Code:- OBD2

Step 1: – Enter Transaction code SPRO in the SAP command field and press enter.

Step 2:- Select SAP Reference IMG

Step 3:- Follow IMG Menu Path and select

Step 4:- Select New entries to create a new customer account group.

Step 5:- Update the following data.

Account Group:- Enter four digits  customer Account group code

Description: – Enter the name of the customer account group.

Select Company code data under field status and select Account management under a group,

Select Reconciliation account as required entry

Step 6:- Select Save Icon to save the configured settings

Similarly, create customer account groups for A002, A003.

Thus customer account groups are successfully configured in SAP.