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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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PhD Cover Letter & Writing Guide

Embarking on a PhD journey is a significant academic milestone, and the first step often begins with articulating your research goals and aspirations in a PhD cover letter. 

This document serves as a window into your academic pursuits , highlighting the depth of your research and the contributions you envision for your scientific field. 

Considering the weight it carries in the admissions process, crafting a compelling PhD cover letter is paramount. This guide will provide insights and tips to ensure your passion, dedication, and scholarly potential are unmistakably evident to the admissions committee.

Key Takeaways

A PhD cover letter is a vital component of your academic application, showcasing your research interests and dedication.

Your opening statement should be compelling, highlighting your academic journey and key achievements.

Do a deep dive into your academic background and research expertise and align them with the program's focus.

Clearly articulate your vision for the PhD, emphasizing the synergy between your goals and the program's offerings.

The Best Format for a PhD Cover Letter

Before you start writing your cover letter, it’s a good idea to go over all the important elements, as well as the standard format and layout. In fact, just as every research endeavor follows a methodology, your PhD cover letter for any industry should also be structured meticulously. 

Here’s a breakdown of the optimal format for a PhD cover letter: 

PhD Cover Letter Format

Contact Information : Begin with your name, university affiliation, phone number, and academic email. If you’re under the guidance of a research mentor, their details can be beneficial as well. 

Greetings : Directly address the admissions committee or a specific faculty member by name, showcasing your genuine interest and dedication. 

Introduction : Craft a compelling introduction that highlights your zeal for the chosen field and any pivotal academic accomplishments. 

Body : Dive deep into your research experiences, academic accolades, and the research domains you’re eager to delve into. Aim for clarity and conciseness. 

Conclusion and sign-off : Round off by expressing your eagerness to enhance the university’s research landscape and, finally, extend gratitude for their consideration.

In addition to that, you should also use a specific layout for your PhD cover letter to make it look professional. 

To achieve this, you should:

PhD Cover Letter Layout

Stick to a formal academic letter format

Choose a clear, professional font such as Times New Roman or Georgia

Ensure the font size is between 10-12pts

Uphold 1-inch margins on all sides

Aim for a succinct cover letter, ideally confined to a single page, ensuring it’s devoid of any extraneous elements. 

The following PhD cover letter entry-level template will assist you in crafting a well-organized document:

PhD Cover Letter Structure

Now that you have an idea of what to include in your cover letter and how to set it up, it’s time to go over every section of your document in detail.

#1. Header Essentials

The header of your PhD cover letter is crucial, as it provides the essential contact details. It needs to be clear and short. 

Make sure to include: 

Mandatory Header Information

Phone number

Professional email address

Institution you attended

Major or field of study

Following this, it’s imperative to specify the institution you’re applying to for your PhD . If you’re transitioning to a different university, highlight this to showcase your intent to broaden your academic horizons . 

Here’s a sample of how this section should be structured:

Header Example

Dr. Alex Morgan BA/MS in Biology from Boston University (555) 123-4567 [email protected] 123 Science Lane, Boston, MA 02215

Applying to: Harvard University Department of Biological Sciences 12 Oxford St, Cambridge, MA 02138

#2. Addressing the Committee

If you want to start off your cover letter strong, you must give it a personalized touch. To do this, you may need to do some research . If you know the name of the committee chair or a key member, feel free to use it: “Dear Dr. Smith.” 

However, in most cases, specific names might not be available. In such instances, generic but still formal and respectful greetings are appropriate. 

Some suitable options include: 

Addressing the Committee Examples

Dear Selection Committee, 

Dear Admissions Committee,

To the Graduate Admissions Board, 

Dear Committee Members, 

#3. Opening Statement

Your opening statement is the gateway to your PhD cover letter, setting the stage for everything that follows. Begin by clearly stating the purpose of your letter: your intent to apply for the PhD program. 

Following this, delve into a brief overview of your academic background. Highlight where you’ve studied, your major, and any significant accomplishments or recognitions you’ve received .

Here is an example of an opening statement for a PhD cover letter: 

Opening Statement Example

I am writing to express my keen interest in the PhD program in Biological Sciences at Harvard University. Having successfully completed my BA/MS in Biology from Boston University, I have been deeply involved in groundbreaking research on cellular mechanisms, which was published in the “Journal of Advanced Biology."

#4. Academic Background & Research Expertise

In the heart of your PhD cover letter should lie the section that showcases your academic prowess and research capabilities. This is where you get the chance to shine and demonstrate that you are the best fit for the program. 

Start by detailing your educational background, ensuring you highlight any honors, awards, or distinctions you’ve received. 

Next, delve into your research expertise. Describe the projects you’ve been a part of, the methodologies you’re familiar with, and the results or findings that were significant. If you’ve had the opportunity to present your research at conferences or have any publications, this is the place to mention them. 

Your key strengths and specific interests related to the field should also be highlighted. Perhaps there’s a particular area of study you’re passionate about or a specific research question you’re eager to explore further . 

Here is a good PhD cover letter sample for this section: 

Academic Background & Research Expertise Example

During my tenure at Boston University, where I pursued my BA/MS in Biology, I developed a keen interest in understanding cellular responses to environmental stressors. My thesis was heavily influenced by the NCBI’s groundbreaking findings on muscle stem cell adaptations. In it, I explored the intricate processes of muscle cell regeneration under various external conditions. Furthermore, I had the privilege of collaborating on a team project that delved into the behavior of pluripotent stem cells in response to environmental stress, another topic inspired by NCBI’s research. 

#5. Articulating Your PhD Vision

After mentioning all of your relevant accomplishments, you should go into why you chose this specific PhD program. 

Discuss the unique aspects of the program that resonate with your academic interests. Perhaps there’s a particular faculty member whose work you admire , or maybe the program offers resources that will be instrumental in your research. 

Keep in mind that the selection committee is evaluating not just your suitability for the program but also whether the program aligns with your aspirations and needs. Therefore, let them know what draws you to that program.

Here is an example of what this section could look like:

PhD Vision Example

Harvard’s PhD program in Biological Sciences stands out due to its focus on advanced cellular biology and esteemed faculty members like Dr. Jane Smith. Her work on cellular responses resonates deeply with my research at Boston University. I see Harvard as the ideal environment to further my studies and contribute to groundbreaking research in the field. 

#6. Invitation for Further Discussion

At the end of your cover letter, you should extend an invitation for further dialogue. This is where you express your eagerness to discuss your qualifications, research interests, and how they align with the program’s objectives. 

A well-crafted call to action can be instrumental in paving the way for a potential interview or discussion. 

Here’s an example of a good call to action:

Invitation Example

Thank you for considering my application. I would be honored to discuss how my background and aspirations align with Harvard’s prestigious PhD program. I am available at your earliest convenience for further discussion. 

#7. Professional Sign Off

The sign-off of your cover letter is the final impression you leave with the selection committee, and it should exude respect, gratitude, and professionalism. 

With that in mind, there are two fundamental elements of a professional sign-off, and they are:

Elements of a Professional Sign-off

Formal Closing : Opt for a formal and universally accepted closing such as Sincerely , Kind regards , or Best regards .

Name and Title : Under the closing, type your full name. It's also a good practice to include your current academic title or designation, adding to the clarity and formality.

PhD Cover Letter Example

Now that you have all the information you need to craft a cover letter of your own, here's a biological science PhD cover letter example to help you out in those efforts.

4 Essential Strategies for Writing a PhD Cover Letter

No matter if you are writing a cover letter for a PhD scholarship or a PhD cover letter as an industry professional, here are a few tips that can help you draft a perfect one:

PhD Cover Letter Tips

Tailor your cover letter to the specific PhD program, highlighting how your interests align with their offerings. 

Maintain brevity , ensuring your cover letter is concise yet impactful, and avoid unnecessary jargon. 

Balance showcasing your hard skills , like research accomplishments, with soft skills , such as collaboration or communication. 

Always proofread your cover letter meticulously to eliminate any errors and avoid looking unprofessional and sloppy. 

Final Thoughts

Crafting a PhD cover letter is a meticulous process that requires careful reflection on one’s academic trajectory and aspirations. This guide has provided a structured approach to ensure your application stands out to selection committees. 

As you articulate your academic achievements and future goals, it’s imperative to maintain a tone of professionalism and clarity. A well-composed cover letter not only showcases your qualifications but also underscores your commitment to advancing in your chosen field . 

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Cover Letter Best Practices

A cover letter introduces you to a potential employer and should accompany your résumé, unless the employer requests otherwise. If there is an option to include a cover letter, we always recommend doing so. While a résumé provides a summary of your relevant skills, experiences, and achievements, a cover letter allows you to develop a narrative for your career, demonstrating the skills you have honed, and articulating your enthusiasm for the role.

If you think of your résumé as a map to a new city that the hiring manager has not visited before, the cover letter would be the guidebook. It will not cover everything on the map, but it will highlight the most relevant stops along the way and provide additional context. Cover letters and résumés work together and should be in conversation with the job posting.

• Strong Cover Letters
• Anatomy of a Cover Letter
• Give a clear indication of the skills and experiences that make the applicant a good fit. Your cover letter should translate how your experiences have developed both technical and non-technical skills necessary for the role.
• Provide evidence of the skills in action. Show, do not tell—provide concrete examples that craft a compelling narrative.
• Make an explicit connection between applicant and job. A cover letter should articulate your understanding of the organization you are applying to and how you fit in.

Use a business-letter format and stick to one page of 3-5 paragraphs. Like a résumé, each cover letter you write should be tailored to the specific position and employer to align with the organization’s culture and the requirements of the role.

• Use the same header on both your cover letter and résumé for a cohesive and polished look.
• When available, include the name, title, company, and address of the person you are writing.
• If you do not know the recruiter or hiring manager’s name, address your letter to “Recruiting Team” or “Hiring Manager.” Avoid using “To whom it may concern.”
• Use the opening paragraph to introduce yourself. State why you are writing and how you learned about the position. If someone referred you or you have established a contact through networking, include the person’s name and affiliation with the employer.
• The first paragraph should also articulate what you know about the organization and what draws you to a role. Be sure to review the job posting and carefully research the company to identify the most important skills to highlight as well as why you want to join the team. Conveying genuine enthusiasm is essential! It is often helpful to conclude the opening paragraph with a clear assertion of your skills, much like a thesis statement for your cover letter. This last sentence also helps structure your body paragraphs.
• The body paragraphs should emphasize and elaborate on your strongest qualifications and key relevant experiences. Address qualifications specified in the job description and give concrete examples of when you have demonstrated the skills the employer is seeking. Do not repeat all the content from your résumé; instead, select 2-3 experiences that showcase the positive impact of your relevant skills.
• The final paragraph reiterates what draws you to the organization and the skillsets and experiences you bring to the table. You should also use the closing paragraph to express thanks for consideration and to request an opportunity to discuss the position.
• If you are using the header from your résumé, do not repeat your contact information in the signature.

Once you have a draft, get feedback! Graduate students can make career advising appointments at NCA through Handshake to receive individualized feedback from our dedicated PhD advisers on application materials. They can also pop into our virtual drop-in hours for quick questions. Postdoctoral fellows can contact the  Office of Postdoctoral Affairs for feedback on their materials. The Graduate Writing Place is another wonderful resource for both grad students and postdocs, and their fellows provide feedback on academic and non-academic application materials.

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-based position job letter example:.

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

• If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
• First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
• Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
• Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
• To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

• We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
• All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

• The manuscript follows the Instructions for Authors
• All files are in the correct file format and of the appropriate resolution or size
• The spelling and grammar are correct
• You have contact information for all authors
• You have written a persuasive cover letter

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• Publication Process

Writing an Effective Cover Letter for Manuscript Resubmission

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As a researcher who has invested time and effort perfecting a manuscript after years of research, you might be aware of how disappointing it is to receive a “revise and resubmit” notice from your target journal. The good news, however, is that there is still scope for your manuscript to be accepted subsequently—an outcome which is far more desirable than a complete rejection ! How can you improve the chances of your manuscript getting accepted upon resubmission? A well-written cover letter accompanying your manuscript can definitely help!

So, what is a cover letter?

A cover letter is a brief document that introduces your research, submitted along with the manuscript. Here are a few important points to note about it:

• It is usually written and submitted by the corresponding author.
• It is required by most peer-review journals.
• It should include the name of the editor and the journal, the importance of the manuscript, and other relevant details.
• It should include the date of and a brief statement to note the resubmission

What tips should you follow to write a cover letter for resubmission?

Here are some important tips you can follow to ensure that your cover letter is appreciated by the editors and prompts them to revisit your work:

The cover letter to the editor should be brief, formal, and polite. Even if the remarks on your manuscript are rude, do not get upset. Remember that they are not a criticism of you as an individual, but about your work. They are meant only to improve your work.

Provide accurate details

Include your manuscript details such as the title, the corresponding authors’ names, the manuscript number, and a brief statement to note the resubmission.

Draw attention to the changes made

Highlight all the changes you have made to the manuscript. This will form a positive impression on the editor and encourage him/her to consider that your resubmitted work is fit for publication. For example: “I have made every attempt to fully address these comments in the revised manuscript.”

Be positive in your approach

After mentioning the changes you have made to your work, acknowledge that your reviewer’s comments and feedback have helped you enrich your manuscript. For example: “I believe the additional analyses discussed above have helped to substantially improve my manuscript.”

Respond to specific comments

Make sure that you respond to every comment of the reviewers or the editor separately. In case you were unable to make the changes, explain or state the reasons underlying the same. For example: “This is a good point that has led to a rewrite of this section of the paper. As suggested, I agree that…”

Express gratitude

Include a note of thanks to the editor for the opportunity to improve and resubmit your manuscript. For example: “I would also like to take this opportunity to express my gratitude/thanks to the reviewers for the positive feedback and helpful comments that supported these revisions.”

Add a preview for the content

Do not forget to add an at-a-glance roadmap on how and where to check for revisions in the manuscript. It will make it easier for the editor or reviewers to go through the draft. For example: “Below, I have outlined how I have handled Reviewer 1’s comments. I have reiterated each suggestion in (bold/italics).”

In addition, ensure that you dedicate sufficient time to draft the cover letter. This way, it will not come across as a last-minute, hurried addition, but as an informative, comprehensive, and well-thought-out document. Despite these tips, should you still require help, Elsevier Author Services is here to help you. Our experts can guide you through the entire process and help you produce an excellent paper ready for publication!

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Cover Letter Guide

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The cover letter is one of your marketing documents (in addition to your resume) and your opportunity to bring additional focus to your resume with a specific reader in mind. You will write a unique and well-researched letter for every opportunity to which you apply. Before you begin constructing your cover letter, we encourage you to consider your lens.  What we mean is that we want you to adopt the mindset, or lens, of the person who will make the hiring decision.

• What are the most important qualities needed to be successful in this role? 
• What type of candidate will progress to the interview? 

Many of the answers you seek are found in the job description or through a conversation with a professional who works for the organization. Use all of these resources to identify the most important messages that you need to convey about your story in the cover letter. A Cover letter is an opportunity to tell your story in a compelling way by making a claim and substantiating that claim with examples. It follows much of the same structure as an essay.

• Present a clear thesis.
• Provide evidence to support your claims.
• Bring the story to a close with a succinct and compelling conclusion.

Not sure a cover letter is necessary?   Think of the cover letter as part of the resume.  If someone asks for a resume, send a resume plus a cover letter, unless there is an explicit request otherwise. This is standard practice. Also, if you are applying online and have a small text box in which to provide additional information, consider this an opportunity for a mini-cover letter.

Steps to Success

Make a strong first impression in the first sentence of the first paragraph.  A persuasive first sentence tells the reader that you are serious and keeps them reading.  Interesting and compelling information about your candidacy should be introduced in your first paragraph.  The final paragraph is too late.

Go beyond general statements that could be true for the majority of candidates.  Common qualities or characteristics will not help you to uniquely stand out.  Trust the resume to cover the basics and use the cover letter to highlight bigger patterns of success or share an anecdote about your achievements that relates to a requirement of the position.

Tell the reader about you. Communicate your interest and motivation to apply by connecting your background and interests to your knowledge of the organization.  Avoid reporting facts.  The reader already knows his or her organization but wants to know about you and why you are applying.  This is a great opportunity to show your level of research on the position.

Use evidence to build credibility around every claim in your letter.  The reader wants to believe you and needs detailed illustrations of your past success to do so.  If you have included more than a couple of claims (two or three are sufficient) about your ability to thrive in the job, you are sacrificing depth for breadth and duplicating the work that the resume should do.  Move extra information for the cover letter to the resume to improve it and trust the resume.

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Cover Letter for Industrial Master’s Thesis: Sample and Thoughts

Cover Letter for Industrial Master’s Thesis: Sample and Thoughts. For many, the end of an academic year marks the transition from students to employees. Whether you are seeking  a job in a company  or  an internship in a Company , an Industrial thesis can open the door for students. Here, I will share a sample from my Cover letter and hope that it helps. It is about securing an industrial thesis at Volvo Cars in Sweden. The industrial thesis is the gateway to secure your future job in Company or to get an Internship in Sweden as well as other EU countries. You get a chance to make references and connect with people from your field of study during your stay for industrial thesis. 

As per my own experiences, it’s a little bit tricky to get your first job in Sweden, especially in the Field of Engineering. 

Academic Curriculum Vitae (CV) & Writing Ti ps

At first, I explain the opportunity in which I am interested.  Introducing your educational background  is not a bad choice in every sense. That’s why I have mentioned related software in the field of product development. To keep the length short of the Cover letter, you can always attach details of relevant projects in your Resume.  

Read this sample and write your cover letter to find a thesis, internship or job. Best of luck with your professional carrier.  

……………………..

TO WHOM IT MAY CONCERN

As an engineering student in the program of Masters in Computational Structural Mechanics at Blekinge Technical institute of technology, Karlskrona Sweden. I am very interested in securing a  master’s thesis Position in Volvo Cars Gothenburg, Sweden. I believe I am a strong candidate for your thesis vacancy. While, I have attached my resume and academic records.

During the courses of my bachelor’s and master’s programs, I have studied a number of subjects and have been involved in many industrial projects related to the design and development of products. This course work and real-time projects led me to build and hone my skills in commercial softwares like ABAQUS, INVENTOR, MATLAB, COMSOL and MASTER CAM. Equipped with the knowledge of these software tools, I have learnt various aspects of decision making in the product development process, starting from virtual and physical modelling to structural simulations and experimental investigation of the product.

My master’s program has provided me with a platform to further specialize as well as diversify my technical skills in terms of creativity and innovation. Moreover, working on projects in the multicultural environment of my university, I have learnt to integrate my technical attributes with interpersonal, leadership and teamwork skills.

While, I am confident that my relevant academic record, work ethic and personal attributes would allow me to make important and valuable contributions to Volvo Cars Gothenburg, Sweden. So, I look forward to skills enhancing opportunity now and expect that this liaison will not end at the end of the thesis.

Farrukh Bashir

………………………

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How To Use a Thesis Statement for Employment

What Is a Thesis Statement for Employment?

How a thesis statement for employment works, examples of a thesis statement for employment.

Think back to when you learned to write an essay. Most likely, your teacher talked about the importance of a thesis statement, which sums up your essay. A thesis statement can also be helpful during a job search. 

Through a thesis statement, you can clarify your background as a candidate, what you want in a role, and how you'd fit in at a given company. This is, of course, valuable information for recruiters and hiring managers. 

A thesis statement for employment is a brief description of yourself, your characteristics, and your skills. 

Your thesis statement for employment is used to demonstrate your interest in a job and show how you would benefit an organization. Learn how to go about developing one. 

Key Takeaways

• A thesis statement for employment is a brief description of yourself, your characteristics, and your skills. It’s used to show how you would benefit an organization.
• You can use your thesis statement on your resume, in cover letters, in interviews, and during networking events. 
• A thesis statement should be brief, direct, and tailored to each position you apply for.

A thesis statement for employment is a one- or two-sentence statement of your qualifications.

Crafting this statement may take some time and thought. (That was likely true back when you were routinely writing essays, too.) Once you have developed a thesis statement, it'll come in handy at many points in your job search. You can use it: 

• Within your cover letters —place your thesis statement in the first paragraph, where you explain why you're applying for the role. 
• On your resume —include the thesis statement in your objective or summary section.
• During job interviews —to help explain why you're the right person for the job.
• When you're networking —with a thesis statement in mind, it's easy to respond when someone asks what type of job you want. 

Your thesis statement should intrigue potential employers, so they want to learn more about you and your credentials. Keep in mind that your thesis statement should be dynamic, evolving to fit the needs of the role at hand. 

The first step to developing your thesis statement is to think about the positions you want to apply for, what you have to offer a company, and why employers should hire you.

Here are some tips for developing a strong thesis statement:

• Be direct : Your thesis statement should be simple and to the point, as hiring managers don’t have time to figure out what you’re trying to say. This isn’t the time to show off your extensive vocabulary. The same strategies you used to craft an elevator pitch will come in handy when you're thinking through your thesis statement. 
• Tailor your statement : Start by developing a general thesis statement, and then tweak it to target the job you're applying for. You may have an IT certification and also be a strong presenter, but if you're applying for a job as a computer technician, the IT certification is more important to mention. If you're applying for a position as a sales representative at a software company, you'll want to emphasize your presentation skills.
• Frame your skills as benefits to the company : One goal of a thesis statement is to make it readily apparent to a hiring manager how hiring you will be beneficial. For example, you might say that your management skills will help you develop and train an exceptional sales team that will meet or exceed company sales goals. You may need to research a company to find its goals and priorities.

A summary statement is similar to a thesis statement, but it focuses on factual experience without the emphasis on benefits. For example, you might say, "Executive assistant with seven years of experience maintaining schedules, arranging travel, and handling correspondence."

If you’re not sure what to include in your thesis statement, these examples can help:

• I'm writing to apply for the administrative assistant position at ABC company. My strong communication and organizational skills, and my ability to create order out of chaos make me an excellent match for this position.  
• My fascination with numbers, combined with my strong accounting skills and mathematics minor, enables me to make a solid contribution in this role.
• My ability to successfully implement current web design technology, as well as develop and maintain sites for start-up IT companies, enables me to contribute to XYZ company.
• My fluency in Spanish and strong marketing and communication skills would be an asset to your company, allowing me to build trusting relationships with clients.
• I have created sales strategies that have achieved 40% revenue growth per year. I can motivate sales teams and design incentive programs to achieve short- and long-term sales goals.

The University of Arizona. " Writing a Thesis Statement ."

Chron. " Preparing a Thesis Statement Concerning a Job Interview ."

U.S. News. " What Is Your Job Fit Thesis ?"

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Draft Your Cover Letter: A guide for first year undergraduates

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A cover letter is a perfect companion piece to your resume. Now that you have a better understanding of how to write your resume , let’s now talk about cover letters.

Resumes are really good at capturing attributes about you that you currently have; making your resume a snapshot of your relevant attributes at a specific point in time. However, to provide a complete picture of you as a candidate, it is sometimes helpful to look towards the future—and this is where your cover letter can come in quite handy.

Your cover letter can help demonstrate your alignment with the opportunity. Where your resume may demonstrate how you fit a specific job, the cover letter allows you to zoom out and show how you might be a good fit for the culture, mission, values, or other intangible attributes of an opportunity. The narrative structure of a cover letter can give you freedom to show additional ways you can support the organization and the work that needs to be done. It might also be beneficial to convey attributes like your passion, enthusiasm, drive, and energy—attributes that may not be as clear through just your resume.

Your cover letter and resume form two halves of the same whole: you as the applicant. So try to avoid using the cover letter as simply a narrative version of your resume.

Even though it is a called a cover letter, it is more likely that a recruiter or hiring manager will look at your resume first. This does not mean that your cover letter is not beneficial. Recruiters and hiring managers may leverage the cover letter to help them further determine who they might want to contact for an interview—so don’t waste this opportunity by providing a generic letter. Instead, use it as a way to further highlight why you are a good fit for them.

Preparation

Writing a cover letter without some amount of preparation can be make drafting your letter much more challenging. In preparation for writing your cover letter, I recommend that you seek information from different sources. These sources will give you additional ideas about how you might be a good fit for their organization.

These questions may help you start your search, but there are no limits to the ways you can find how to align yourself with the organization through your cover letter.

Structuring

You may groan from the thought of this, but an outline can help you organize your thoughts quickly and provide you a big picture idea of how you want to direct the reader through your letter. Here you can assemble the information you have gathered from your research and start to align yourself with your findings.

Try to answer the following questions:

• What position are you applying to?
• How did you learn about the position?
• What are 2-3 attributes that you feel you can contribute to the role/organization?

This information will help set the foundation for your letter and give you the basis for your letter’s introduction. You may find it helpful to use question number 3 to help draft a thesis statement.

For example: “I am a good fit for this position because of [1], [2], [3] (attributes)”.

To support your thesis, you will want to think about the topic sentences for the associated body paragraphs that will elaborate on the attributes you have to support the 2-3 reasons mentioned in your thesis. Don’t worry about writing in complete sentences at this time. The outline will help give you a sense of structure and direction that you can take with your letter. Keeping it in the outline will provide some flexibility to move items up and down until you are comfortable with moving on with your draft.

Now that you have your outline, writing your letter should come easily. A cover letter is fundamentally a letter. For most industry cover letters, you will want to keep it to no more than one page, typed.

It is important for you to have each of the common elements of a letter, principally:

Here you will provide your contact information. You may choose to use a header similar to your resume header on your cover letter—this will act as a kind of letter head, visually tying together your documents. Some versions of letters (e.g. standard business correspondence) may include the company name and their address. If not requested, you may choose to leave their address off from your header.

Greeting/Salutation

You will want to address your letter to an individual if possible. It could be a contact from the job description or from your networking contacts. If you do not know of an actual person to address your letter, you may default to a position title (e.g. Internship Coordinator, Recruiter, HR Manager, etc.). Avoid “dear sir or madam” and I would never use “to whom it may concern”.

Introduction

Your introduction is namely where you introduce yourself. In addition, indicate the position you are applying to along with how you have learned about the position. If you heard about the position through a networking connection who works there, include their name as well. Finally, include a thesis statement that concisely explains why you are a good fit for the position.

The body is usually two or three paragraphs that support your thesis. Use the narrative structure to align yourself with their needs and promote relevant attributes about yourself. Try to avoid simply repeating exactly what is on your resume (they will see your resume), and instead build upon their understanding so that they have additional insight into how you might be a good fit for their opportunity.

Conclusion/Closing

The conclusion brings your letter to a close. Here you may find it beneficial to reaffirm your thesis. I also recommend adding a statement of gratitude and a statement encouraging them to keep the conversation going.

Include your full preferred name.

You can find samples of cover letters on our website if you need additional ideas about how to write yours.

Prior to submitting your full application (including your cover letter), it is not a bad idea to take the following steps:

1)     Format it

Visual appeal is important for your cover letter. Spend time to format it in parallel to your resume, for example:

• Use a 10/11pt+ font that matches your resume
• Keep 0.5 to 1-inch margins

2)     Reread it

Take a moment to read through it. Do you like the way you sound? Do you feel that you are clear in your message? If you are in a rush, one quick way to spot some poorly structured sentences and poor word choice is to read your writing backwards—it might help you catch that silly error your brain didn’t catch the first few times reading through it.

Sometimes it helps to sleep on it between drafts. This is not literally to say you should print it out and place it under your pillow. Instead, give it a few hours, or a day or two (if you are not faced with a deadline) to allow your brain to refresh so when you reread it, you approach it with a fresh perspective.

3)     Get someone else to read it

CAPD is certainly one group who can read through it, but you can also have peers, family members, friends, and other people you know read through it. Sometimes it is also helpful to have current (or past) employees of the company read it—you might even find someone on Advisors Hub .

Now that you have gone through the basics, I hope that you are finding it much easier to write a cover letter. Remember that this letter will carry your name, so seek out help if you still lacking the confidence to submit it. We can certainly meet with you: schedule an appointment with CAPD .

1 Biotechnology Cover Letter Example

Biotechnologists are experts at manipulating biological systems to create or improve products, turning complex scientific concepts into tangible results. Similarly, your cover letter is your chance to transform your professional experiences and skills into a compelling narrative that captures the attention of recruiters. In this guide, we'll delve into the best cover letter examples for Biotechnologists, helping you to craft a narrative that showcases your expertise and passion for the field.

Cover Letter Examples

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The best way to start a Biotechnology cover letter is with a strong opening that grabs the reader's attention. Begin by addressing the hiring manager by name, if possible, to establish a personal connection. Then, succinctly express your enthusiasm for the role and the company, highlighting a key achievement or relevant experience that aligns with the job requirements. For example: "Dear Dr. Smith, I am thrilled to apply for the Molecular Biologist position at XYZ Biotech, where my publication on CRISPR gene-editing techniques could contribute to your innovative gene therapy projects." This approach demonstrates your specific interest in the position and showcases your relevant expertise in the biotechnology field.

Biotechnologists should end a cover letter by summarizing their interest in the position and their qualifications. They should express enthusiasm for the opportunity to contribute to the company or institution. For example, "I am excited about the prospect of bringing my unique skills and experiences in biotechnology to your esteemed organization. I am confident that I can contribute significantly to your team and look forward to the possibility of discussing my application further." It's also important to thank the reader for their time and consideration. Always end with a professional closing like "Sincerely" or "Best regards," followed by your full name. Remember, the ending of your cover letter is your final chance to make a strong impression, so make it count.

A cover letter for Biotechnologists should ideally be about one page long. This length is generally sufficient to succinctly introduce yourself, explain why you are interested in the role, highlight your most relevant skills and experiences, and conclude with a strong closing statement. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A clear, well-structured letter that effectively communicates your suitability for the role can help you stand out. Remember, the cover letter is your opportunity to make a strong first impression, so make every word count.

Writing a cover letter with no experience in Biotechnology can seem challenging, but it's important to remember that everyone starts somewhere. Here's how you can approach it: 1. Start with a Strong Opening: Begin your cover letter by stating your interest in the position and the company. Explain why you are interested in the field of biotechnology and how your interest was sparked. 2. Highlight Relevant Skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the job. These could be from your education, internships, research projects, or even hobbies. For example, if you have a strong background in biology or chemistry, or if you've done any lab work or research, these are all relevant to a career in biotechnology. 3. Showcase Your Education: If you're a recent graduate, highlight your degree and any relevant coursework or projects. This can show that you have a solid foundation in the field, even if you haven't worked in it yet. 4. Show Enthusiasm and Willingness to Learn: Employers understand that entry-level candidates may not have a lot of experience. What they're looking for is someone who is eager to learn and grow. Make sure to express your enthusiasm for the field and your willingness to learn and adapt. 5. Close Strong: In your closing paragraph, reiterate your interest in the position and the company. Thank the hiring manager for considering your application and express your hope for the opportunity to further discuss your qualifications. 6. Proofread: Finally, make sure to proofread your cover letter carefully. A well-written, error-free cover letter can help make a great first impression, even without experience. Remember, everyone has to start somewhere, and a well-crafted cover letter can help you highlight your potential and passion for the field of biotechnology.

Related Cover Letters for Biotechnologys

Biomedical engineer cover letter.

Research Scientist Cover Letter

Data Scientist Cover Letter

Chemical Engineer Cover Letter

Quality Assurance Cover Letter

Biotechnology Cover Letter

Related Resumes for Biotechnologys

Biotechnology resume example.

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