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Nov 8, 2022

How to write an email for an internship with 9 samples and templates

Internships are crucial for career advancement. Here's how you can send an internship email to land your next opportunity.

Lawrie Jones

Table of contents

How to write an email asking for an internship

An internship is an incredible opportunity to get an insight into an industry and boost your career – but competition is high, and you’ll need to stand out if you want to secure the position – and we can help.

If you want a career in engineering, finance, or the creative industries, you’ll likely need to do one or more internships.

In this guide on how to write an email asking for an internship, we provide some essential strategies, break down the structure, and provide 9 successful samples.

Of course, we can’t guarantee that you’ll secure the role of your dreams, but follow our guide on how to write an email asking for an internship, and you’ll stand the best chance.

Tips for internship email

The experts advise you to send out between 10-20 internship emails every week. That’s a lot of messages to write, edit, and target – but it’s critical.

There are likely to be thousands of students and early-career professionals who are searching. If you’re unwilling to do the work, you’ll not get the position. It’s that simple.

To successfully secure an internship in any industry, you need to do your research, develop a strategy, and supply every piece of information the recruiter needs. Let’s break this down into steps:

1. Research the opportunity

If you want an internship with a business, you must demonstrate more than enthusiasm and skills – you have to use your initiative. 

One of the biggest traps job seekers fall into is speaking about themselves too much. Some internship emails can read: “I want, I want, I want.” That’s going to leave recruiters cold. So instead of talking about you, flip it to focus on them. 

Ask yourself questions such as:

• Is there something specific about the industry, the business, or the team that I find inspiring?
• What problems can I solve for this business?
• How can I sell my skills to this person?
• What can I offer that other candidates can’t?

By focusing on the recruiter, you can make your internship request more interesting to read and highly appealing. Instead of focusing on what the opportunity means to you, you’re offering evidence of how and where you can add value.

2. Attach your resume, contact details, and links to social media

An internship email aims to build a personal connection and pique someone’s interest.

Your email is about getting them to learn more – such as reading your CV and checking out your social profiles or personal blog. The idea is to do enough to get them to take the first step.

Some of the things you should include in every internship application email are:

• Your full name
• Phone number
• Relevant social media links (LinkedIn, Twitter)
• Links to portfolio or website (optional)
• Personal blog

Don’t overload the person with information; focus on what will help your application. For example, you might be proud of your teenage heavy metal band, but a banking recruiter might not be as impressed.

Another thing to consider here is the email address you use and the social profiles you share. When applying for an internship, use a professional email address (your name is best, but if you can’t secure that, go for something basic and bland). 

If you’re sharing social profiles, be sure you want the person to see them. Recruiters will screen social media channels to look for anything that could impact their business. So be sure to sanitize your social media and remove any rude, offensive, or plain stupid social posts.

3. Remember to follow-up

Businesses will receive tens, hundreds, and, for the most popular opportunities, thousands of applications. So, should you follow up if you are still waiting for a reply? 

A follow-up email to an internship application demonstrates interest, enthusiasm, and perseverance – all traits you’ll need to be successful in your career. 

In some cases, it can make you stand out against the competition, who may be happy to simply accept no for an answer. 

More prosaically, your application may have been lost, discarded, or ignored. Sending a reminder ensures that it’s at the top of the recruiter's inbox – and that can’t be a bad thing. 

Internship email format

You’re applying for a job with your internship email, so you’ll want to keep it professional and formal. To achieve that, you should follow a standard formal email format. That includes 5 core elements:

• Subject line
• Email ending

Let’s look at these in more detail and bring them to life.

1. Internship email subject line

Your subject line should be serious and state what the internship email is about. If the internship opportunity has been advertised, include the title and reference (if there is one) in the subject line. Here’s how that can work:

This works because it’s simple, clear, and targeted. Another reason for using a totally basic subject line is that the recipient is unlikely to read it straight away but to file it away for future reference.

Finally, a clear subject line (even one as dull as this) means there’s no way it’ll be mistaken for anything else. 

If you’re emailing someone cold to ask about opportunities or introduce yourself to someone, you’ll need to take a different approach. 

Your subject lines should aim to grab attention and encourage them to click open your email. They need to be engaging and fun but functional too. Here are a couple of examples:

• Do you have any internship opportunities?
• Experienced (engineer, marketer, scientist) searching for internship opportunities!
• Could I be your next intern?

Your internship email subject lines should be shaped around your industry and specialty. Also, ensure you test and learn, reviewing what subject lines get results and replies and those that don’t.

Over time, you’ll build up a picture of the subject lines that are performing best.

2. Internship email body

Your internship email body copy is where you put forward your case to the company contact. We provide some examples below of how you can write engaging internship email body copy, but the fundamentals of every effective email are:

• Introduce yourself, and explain why you’re emailing
• Provide insight into who you are
• List what you’re providing with the email (resume, links to social accounts, etc.)

There are no limitations on how long your emails can be, but we’d suggest being conscientious. Think about just how much time the person will have (not much) and how interested they will be (not much). 

Our advice: keep it as short as possible.

3. Internship email end and sign-off

You’ll want to end your email on a high note, so ensure that you include the following:

• Set out the next steps (what you want from the person)
• Include contact details
• Provide a positive sign-off

When setting out the following steps, you should clarify what you are asking the person to do – and what you will do yourself. You’ll want to be friendly, not forceful – but you can set some timelines.

Don’t be afraid to say you’ll follow up on your messages, too, as it shows you’re serious about securing a position. 

How to cold email for an internship

This cold email template for an internship is one you can copy, paste, and pump out to organizations that may be searching for interns.

This template provides the foundations, but you’ll need to fill it out with some information and provide some personality too.

Cold email template for internship

9 internship email examples.

It’s the moment you’ve all been waiting for. Here are 9 internship email samples suitable for (almost) all situations you might experience. The internship email samples all follow the same standard format and include all the basic essentials. 

You can copy and paste these examples, but a better way to use them is as the building blocks for your own internship emails. When you’re competing with hundreds of other applicants, originality pays!

How to write an internship request email

1. internship request email sample.

This email requesting an internship is a standard approach that covers all bases. You can see how we’ve built a case for them to consider you as a candidate and provided clear instructions on how to contact you.

2. Sample email to express interest in an internship

Sometimes you won’t want to apply for an internship, but indicate your interest – and here’s how. This sample email to express an internet in an internship focuses on the fundamentals and is about creating a connection.

You’ll need to add some extra information to customize it for your sector and specialty.

3. Internship introduction email sample

What’s an internship introduction? It’s a way to introduce someone you know who may be suitable for an opportunity. Read this internship introduction email sample, and it will soon become clear.

4. Sample follow-up email for internship

If you’re not received a reply to your original message, it’s time to send an internship follow-up email. The key here is to be professional, not pushy. Instead, you want to remind the recipient about the previous message and encourage them to open and reply to it. You’ll have to strike the right tone of voice to achieve this, or you could come across negatively. 

5. Internship interview thank you email sample

Of course, an internship email is the start of the process. If you’ve been lucky enough to be invited to an internship interview, you should always send a thank you once you’re done. Use this internship thank you email sample to make the best impression on any interview panel.

How to respond to an internship offer email

6. internship acceptance email sample.

Woo hoo, you’ve been offered an internship (congratulations!). Now it’s time to create an accepted internship email.

Here’s how to accept an internship offer via email:

7. Internship rejection email sample

Sometimes, you may be offered an internship that you can’t accept. In most cases, this will be because you’ve accepted another.

Or it could be that the terms, conditions, or internship location aren’t acceptable. Whatever the reason, you can use this internship rejection email sample. 

Here’s how to decline an internship offer via email:

How to write an email at the end of an internship

8. end of internship goodbye email sample.

You’ve come to the end of your internship and have built bonds and made friends – so now is the time to say thank you.

An internship farewell email plays a part in securing your reputation and creating connections that could kickstart your career.

Here’s an excellent end-of-internship goodbye email sample.

9. Sample thank you email after internship

You can send a farewell email at any point, but there’s only one chance to send a last day of internship thank you email (on your last day!)

This sample is similar to the example above but is targeted at your colleagues rather than your boss (or bosses). So here’s our sample thank you email after an internship. 

Internship email template

• (Relevant experience)
• (Relevant skill)
• (Relevant interest)

Flowrite's internship email template

There is no 100% right or wrong way to apply for an internship. But having an effective template, proper grammar, and email format will help, as you need to most likely send many, many emails to land you dream internship.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails, like this:

Final words on internship emails

Getting an internship isn’t easy. Unless you’re really lucky, you’ll need to spend days, weeks, and even months sending messages.

We can’t guarantee you’ll get an internship, but by following the information and advice in this guide, you’ll stand a great chance. The critical thing is to find ways to create connections, moving beyond the basics of your email to build a personal link.

No template alone can achieve this, you’ll need to work on it yourself – but put in the effort, and the rewards will be yours!

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17 Sample Emails for An Internship Application

Table of Contents

Emails for Internship | Crafting the Ideal Internship Application Email: A Professional Guide

Embarking on the journey toward a fulfilling career often begins with an internship—a valuable opportunity to gain hands-on experience in your chosen industry. The initial step of applying for an internship can be decisive, setting the stage for your future prospects. One of the crucial elements of this application process is drafting an email that effectively conveys your enthusiasm, qualifications, and professionalism.

In the professional world, your email serves as an introduction to who you are and what you stand for; it’s imperative to make that first impression count. Below are some guidelines that, when followed, can enhance the quality of your internship application emails, positioning you as a worthy candidate.

Essential Tips for Writing Your Internship Application Email

• Subject Line : Craft a clear and engaging subject line that states your purpose and captures the attention of the reader.
• Professional Greetings : Address the recipient formally using “Dear” followed by their name or title.
• Introduction : Introduce yourself and articulate the purpose of your email succinctly.
• Education and Skills : Highlight relevant educational background and skills pertinent to the internship.
• Experience : Briefly touch upon any past work or project experiences that demonstrate your capabilities.
• Fit and Enthusiasm : Express your interest in the specific company and explain why you believe you are a good fit for their team and culture.
• Call to Action : Politely request consideration for the position and propose next steps, like an interview.
• Formal Closing : Conclude with a formal salutation such as “Sincerely” or “Best regards,” followed by your full name and contact information.
• Attachment : Remember to attach your resume and any other requested documents.

Crafting a well-thought-out email can differentiate you from a sea of applicants. To guide you further in this process, here are 17 sample email templates tailored to various scenarios you may encounter when applying for an internship.

Emails for Internship

Sample Email for a Marketing Internship Application

Dear [Recipient’s Name],

I am writing to express my interest in the Marketing Internship position with [Company Name], as advertised on your company’s careers page. As a third-year Marketing student at [University Name], I am eager to apply my coursework in strategic advertising and consumer behavior analytics in a real-world setting.

Attached, please find my resume for your review. I am looking forward to the potential of contributing to your company and learning from the esteemed marketing team at [Company Name].

Best regards, [Your Full Name] [Your Contact Information]

Email Seeking Internship Placement with No Prior Experience

I am a motivated second-year student pursuing a degree in [Your Major] at [University Name]. Though my professional experience is still growing, I have dedicated myself to gaining a deep understanding of [relevant subjects or skills]. I am particularly drawn to [Company Name] because of your commitment to [mention any relevant company initiatives or values].

Please find my resume attached. I am very much looking forward to the opportunity to discuss how I can contribute to and grow with [Company Name].

Sincerely, [Your Full Name] [Your Contact Information]

Email to a Previous Internship Supervisor for a New Opportunity

Dear [Supervisor’s Name],

I hope this email finds you well. I am reaching out to inquire about potential internship opportunities at [Company Name] for the upcoming [season/year]. Having previously interned under your guidance, I am excited about the possibility of rejoining your team and building upon the skills I acquired last [when you interned].

Attached is my updated resume for your consideration. I am looking forward to catching up and possibly discussing the new ways I can contribute to [specific project or department].

Warm regards, [Your Full Name] [Your Contact Information]

Speculative Email Enquiring About Potential Internships

I am writing to you as a [Your Year] student of [Your Degree] at [University Name]. I have great admiration for [Company Name] and its innovative approach to [mention a field or project the company is known for]. Although I am aware that there are currently no open internship positions advertised, I am interested in exploring whether there might be an opportunity for me to contribute to your team.

Enclosed is my resume for your reference. I would be honored to discuss any potential openings or projects I could assist with in the near future.

Yours faithfully, [Your Full Name] [Your Contact Information]

Email Applying for a Remote Internship

As a current [Your Major] student with a keen interest in [specific interest related to the internship], I was excited to learn about the remote internship opportunity at [Company Name] posted on [where you found the listing]. My academic background, coupled with my ability to work independently and efficiently from my home office, aligns perfectly with the requirements listed for the role.

Attached you will find my resume detailing my qualifications. I am enthusiastic about the prospect of contributing to [Company Name] while continuing to advance my skills in a remote setting.

Best wishes, [Your Full Name] [Your Contact Information]

Following Up on an Internship Application

I would like to inquire about the status of my application for the [Specific Internship Title] role at [Company Name], submitted on 2024. I remain very excited about the opportunity to assist your team and further develop my skills in [specific skills relevant to the internship].

Should you require any further information to assist with your decision-making process, please let me know. I am available at your earliest convenience and look forward to your update.

Thank you for your time and consideration.

Kind regards, [Your Full Name] [Your Contact Information]

Email Expressing Continued Interest After Non-Selection for an Internship

I recently received the notification regarding the [Specific Internship Title] position, and while I understand that the selection process was highly competitive and I was not chosen for this occasion, I would like to reiterate my strong interest in [Company Name].

I am still very keen on the possibility of working with your team in the future and would welcome any further opportunities or similar roles that may arise. Thank you for considering my application, and I hope to be given another chance to demonstrate my potential contribution to [Company Name].

With respectful regards, [Your Full Name] [Your Contact Information]

Email to a Contact Referring You to an Internship

Following our conversation, I am reaching out to express my keen interest in the [Description] internship at [Company Name] that you mentioned. As discussed, my [specific experience or coursework] aligns well with the responsibilities of the internship program.

Please find my formal application and resume attached. I am grateful for your referral, and I am looking forward to the possibility of joining the innovative team at [Company Name] and contributing my best work.

Thank you once again for your support.

Yours sincerely, [Your Full Name] [Your Contact Information]

Cold Email to a Company Without a Posted Internship

My name is [Your Full Name], and I am currently studying [Your Major] at [University Name]. With a strong interest in [industry or field related to the company], I have followed [Company Name]’s progress and am impressed by your work in [specific projects or achievements of the company].

Though I am aware that there are no advertised intern roles currently, I am eager to explore whether there is any capacity for an intern to support your team. I am particularly interested in [specific area of work], which I understand is a specialty of [Company Name]. Please find my resume and cover letter attached, providing further details on my background and how I envision contributing to your organization.

I would deeply appreciate any opportunity to discuss potential internship roles with you and look forward to hearing from you.

Respectfully, [Your Full Name] [Your Contact Information]

Email Requesting Informational Interview Before Internship Application

As an enthusiastic student of [Your Major/Field] with a deep respect for the innovative work being done at [Company Name], I am writing to inquire about the possibility of conducting an informational interview. My intent is to learn more about your company’s culture, the experiences of your team members, and advice on how a prospective intern can best contribute to your goals.

Please find my resume attached for your reference. I believe that the insights gleaned from such an interview would be immensely beneficial as I prepare to apply for an internship with your esteemed company.

I am looking forward to your favorable response and the opportunity to gain valuable perspective.

Kindest regards, [Your Full Name] [Your Contact Information]

Last-Minute Email Application for an Internship Close to the Deadline

I’ve just come across the internship opportunity at [Company Name] in [specific field/area], and I am highly interested in submitting my application before the deadline today. My background in [Your Field of Study] and hands-on experience gained from [Specific Project or Experience] make me a suitable candidate for this role.

Attached you will find my resume and cover letter, where I expand on my experience and how I can add value to the [Company Name] team. I apologize for the late notice and appreciate any consideration you can extend my way.

Thank you for your time and understanding.

Warmest regards, [Your Full Name] [Your Contact Information]

Concise Email for Internship Application When Time is of the Essence

I am writing to you with great interest in the [Internship Title] at [Company Name], which I discovered through [source of information]. With a [degree/major] from [University Name] and hands-on experience in [field/skills], I am confident in my ability to contribute effectively to your team.

My resume is attached for your consideration. Please let me know if there is any further information I can provide to support my application.

Best, [Your Full Name] [Your Contact Information]

Email Highlighting a Referral from a Current Employee for an Internship

[Employee’s Name] shared with me the exciting opportunity for an internship at [Company Name] and suggested I contact you directly. As a dedicated [Your Major] major at [University Name] with an avid interest in [specific interest related to the company], I am keen to apply the knowledge I’ve acquired in a practical setting and contribute to your [specific department/project].

Attached is my resume for your review. I am grateful for [Employee’s Name]’s confidence in recommending me, and I am equally enthusiastic about the chance to bring my skills to your respected company.

Email for a Follow-Up After an Internship Fair or Networking Event

It was a pleasure meeting you at [Name of Event or Fair] on [Date of Event]. Our conversation about [specific discussion point] was particularly inspiring and reinforced my interest in pursuing an internship at [Company Name]. As a proactive [Year] student at [University Name], I am ready to take on the challenges of the [Specific Internship Title].

I have attached my resume and cover letter for further insight into my experience and skills. I would be honored to have another discussion about the potential to contribute to your team.

Thank you for your time, and I hope to continue our conversation.

Warm wishes, [Your Full Name] [Your Contact Information]

Email Requesting a Tour or Visit to Company Pre-Internship Application

I am a [Year] student majoring in [Major] at [University Name] with a pronounced interest in [specific interest related to company]. Before submitting my formal application for an internship at [Company Name], I would like to request a visit or a brief tour of your facilities to gain a deeper knowledge of your operations and company culture.

Please find attached my resume for a glimpse into my academic and extracurricular achievements. Understanding the environment at [Company Name] would be invaluable as I craft my application to align with your mission and needs.

Thank you for considering this request, and I look forward to the possibility of meeting with you in person.

Yours truly, [Your Full Name] [Your Contact Information]

Email for an Internship Application with Emphasis on Company Values

As a current [your education status], I am deeply impressed by [Company Name]’s commitment to [company values or mission statement]. The internship position in [department or project area] not only aligns with my academic pursuits but also with my personal and professional values.

Enclosed is my resume, which I believe will reflect a potential good match between my qualifications and the contributions I hope to make at [Company Name]. I am eager to engage in a discussion on how my background aligns with the values and goals of your esteemed company.

I look forward to the opportunity of potentially joining your team.

With utmost respect, [Your Full Name] [Your Contact Information]

Internship Application Email Renewing Contact with Alumni or Professional Contact

I hope this message finds you well. As a fellow alumnus of [Your University], I am reaching out to explore any internship opportunities at [Company Name]. I recall our motivational discussion on [mention any past interaction or event] and how it sparked my interest in [related field or job].

Attached, please find my updated resume with additional coursework and experience relevant to [company or industry]. It would be an honor to work in an environment where I can both contribute and learn, particularly at a place as impactful as [Company Name].

Looking forward to potential avenues to reconnect and collaborate.

With these 17 polished sample emails at your disposal, you are well-prepared to approach your internship application with confidence, professionalism, and a personal touch that will leave a lasting positive impression on recruiters.

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How to Write a Cover Letter for an Internship [Examples & Template]

Published: September 15, 2023

Writing a cover letter can feel like a daunting task, especially if you don’t have a lot of real-world experience.

Fortunately, a cover letter is actually a chance to explain how your extracurriculars and classes have taught you exceptional leadership and time management skills.

We’ve created an internship cover letter template to provide some initial structure and inspiration. For the best results, download our template, then add your own creativity and flair with the tips below.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template
• Entry-Level Cover Letter Template
• Data-Driven Cover Letter Template

You're all set!

Click this link to access this resource at any time.

How to Write a Cover Letter for an Internship

• Include your name, date, location, and contact information.
• Include the company, department, and company address.
• Address the hiring manager.
• Set the context for your application.
• Sell your experience.
• Close the letter with grace and a call to action.

There are different formats you can use when writing internship cover letters, but you can’t go wrong with the traditional business letter format. Business professionals use this template style to apply for full-time roles, so your cover letter will stand out above the rest. Remember to proofread, use formal terms such as “Dear” and “Sincerely,” and lean towards a professional tone in your body copy.

1. Include your name, date, location, and contact information.

Although some companies are firmly against using applicant tracking systems, chances are many of the companies you apply to  will screen your resume and cover letter using one. That means you’ll need to stand out to both an automated system and human recruiters.

Have you ever heard the myth that you’d get credit for writing your name on the SAT exam? The same applies to adding contact information to your cover letter, but it’s 100% true. Make it easy for the recruiter to get in touch with you by providing an up-to-date phone number and email address.

In the past, it was common for job and internship seekers to include their exact address on their cover letter as they’d mail them directly to the hiring managers. In today’s digital world, most hiring teams won’t need to know your exact home address to extend an internship offer, so feel free to leave it off. Simply include your city and state to give the team an idea of your proximity to the office.

Your Address

Your City, State, Zip Code

Cell: 555-555-5555

Email: [email protected]

2. Include the company, department, and company address.

If you’re writing a cover letter for several internship opportunities, you’ll find it helpful to search the full name, department, and headquarters address of each company. Doing this as a separate step will help you copy the information accurately in your cover letter. Remember, you don’t want any typos or mistakes in your cover letter, especially when it comes to information that can be easily found on the internet.

Finding the department name may not be as simple, so you can leave that out if you’re unsure. If your company has several campuses or operates in different cities, use the address of the location where the internship will be performed or the office location where your hiring manager works. If your internship will be remote, use the company’s general headquarters address.

City, State Zip

3. Address the hiring manager.

As a student looking for an internship, you’ll definitely set yourself apart from other applicants by being resourceful. You can show your resourcefulness by searching for the hiring manager’s name to properly address them in your cover letter. Occasionally, their title is stated in the role description. You can then search for the role on LinkedIn to identify their name. If you can’t find a name, you can instead address them by title only. Other times, though, finding the name of the hiring manager could be more difficult. If a Google search doesn’t return a first and last name, your best bet is to leave the name out. Sacrificing a bit of personalization is much better than addressing the wrong person in your cover letter.

Dear X, (try to find the hiring manager’s name… if you can’t, you can put “Dear [Company A] Hiring Committee”)

4. Set the context for your application.

In the first paragraph, explain how you heard about the company or position, and if you know anyone at the company, mention them here. Next, express your own interest in the company or position and explain briefly how it relates to your own passions. Don’t forget to introduce yourself in this paragraph, writing your name, your education level, your major, and your interests.

You may opt for a creative first line to capture the reader’s attention. One that worked for me early in my career went something like this:

“ Can I tell you a secret? I’ve been telling stories since I was five years old. No, not fibbing — real storytelling... ”

This is where you’ll benefit from researching the company’s culture. While this opening statement worked well for startups and more laid-back companies, a big accounting firm might find it culturally off-beat.

5. Sell your experience.

Scan the internship position description and pick out a few qualities you think apply to you — just don’t choose all the descriptors mentioned as it could appear disingenuous and make your cover letter too long. For instance, if I see a company is looking for someone who’s “outgoing, organized, hardworking, and willing to take criticism,” I would pick those that describe me best and focus on providing examples in the body of my cover letter.

Mentioning the traits directly in your cover letter shows you’ve read the position description, and makes your cover letter more scannable. If the hiring manager is looking for someone with content skills, she might scan your cover letter looking for the words that indicate experience with content.

Finally, brainstorm a few compelling examples to show how you embody the most important characteristics. Don’t just write, “I have excellent customer service skills.” You want to prove it. Support your claim by writing something like,

“ Last summer, I worked as an orientation leader at my college, serving as a resource for incoming students and their parents. This experience strengthened my customer service skills. ”

Even if you don't have a lot of (or any) job experience, think about highlighting skills you've gained from extracurriculars, volunteer experience, or even passion projects:

“My passion for dance led me to become a volunteer dance teacher which helped me develop as a leader.”

6. Close the letter with grace and a call to action.

If the internship application does not explicitly state “please do not contact,” you might choose to conclude by specifying how you will follow up, such as, “I will call next week to see if my qualifications are a match,” or, “I am eager to meet with you to discuss this opportunity, and am available for an interview at a mutually convenient time.” Conclude by thanking the hiring manager for taking the time to consider you, and end on a positive, confident note, such as, “I look forward to speaking with you soon.”

You may even go a step further and give the hiring manager a call to action. Include a link to your online portfolio, a website, or even a YouTube channel where you display your work and personality. To see how often hiring managers are viewing these additional items, include tracking to your link using a URL tracker like Bitly to capture that data.

Sample Internship Cover Letter

Featured resource: 5 free cover letter templates, event planning internship cover letter.

1 Hireme Road

Boston, MA, 20813

Email: [email protected]

May 20, 2021

Event Planning Department -- Internship Program

35 Recruiting St.

Boston, MA, 29174

Dear Internship Coordinator,

At the suggestion of John Smith, a senior marketer at Company A, I am submitting my resume for the Event Coordinator internship position. I am a junior at Elon University, pursuing a bachelor’s degree in Sport and Event Management, and am passionate about event planning. I am thrilled to hear about Company A’s Event Coordinator internship program and feel my experiences and skills would be an excellent match for your organization.

As an executive member of the Student Union Board at Elon, I am in charge of organizing, promoting, and implementing multiple school-related social activities per week, while being challenged to design new events. I work cohesively with a diverse team made up of students and faculty, and I also foster relationships with novelty companies.

My experience as an Orientation Leader has further prepared me for this internship. It was essential that I remain positive, outgoing, and energized during move-in day and act as a liaison between new students, families, and faculty in a fast-paced and demanding environment. I was expected to maintain a highly professional customer service ethic while interacting with families and new students.

My Elon University experiences, executive board membership, and orientation leadership role have prepared me to be successful in the Event Coordinator internship program. Thank you for your time and consideration. I look forward to the opportunity to discuss how I can add value to Company A.

(handwritten signature)

Marketing Internship Cover Letter Template

Marketing Department — Internship Program

I am a passionate, creative, and driven Elon University student with leadership and event planning experience, as well as strong communication skills. I am seeking opportunities to showcase my writing abilities in a challenging and stimulating environment. My skills and experiences will enable me to deliver successful results as a digital marketing intern for Company B.

Please allow me to highlight my key skills:

• Prior experience writing blog posts and press releases for marketing objectives
• Strong communication skills and ability to adopt voice for diverse audiences and varying purposes
• Efficient in managing multiple projects with fast-moving deadlines through organization and time-management skills
• A firm understanding of grammar rules and how to write effectively
• Experience in leadership positions, both as Student Union Board executive leader and as an Elon Orientation Leader
• Proven ability to form positive relationships with people from around the globe, exhibited by my internship experience in China last summer
• Experience organizing, promoting, and implementing social events
• Proficient in Microsoft Office, Adobe Creative Suite (InDesign, Photoshop, and Premiere), and social media platforms

In closing, I look forward to the opportunity to discuss how I can be an asset to Company B. I will call next week to see if you agree that my qualifications are a match for the position. Thank you for your time and consideration.

Internship Cover Letter Examples

1. hospitality internship cover letter, why this cover letter example works:.

Passion, a willingness to learn, and previous industry experience are the factors that make this cover letter stand out. The hiring manager is able to see that the candidate has a genuine interest in the field of hospitality and takes their future in the field seriously.

How to incorporate these tips:

Start by analyzing your own experience and interest in comparison to the internship you're applying for. Do you have any examples, facts, or figures that you can include in your letter? This will help the hiring manager understand your interest in the position and give them more of a reason to hire you over the competition.

2. Supply Chain Internship Cover Letter

This student has concrete experience in three specific areas of the supply chain: demand forecasting, inventory management, and logistics strategies. Naming these areas of expertise is not only helpful for landing the internship, it helps the hiring manager structure the team by pairing them with other interns and mentors who can complement that skillset. If there's anything a hiring manager loves more than a prepared hire, it's a hire who's proactive!

3. Fashion Design Internship Cover Letter

Hands-on experience isn't possible in every field of work, but when you aspire to work in the fashion industry, there's no better way to stand out for an internship. In this internship cover letter example, Peter shares that he has practical experience designing clothing which demonstrates his ability to illustrate, design, and produce a material product which is exactly what Sleeves & Thread is looking for. 

Roll up your sleeves and get your hands dirty. If you're planning to work in an industry that produces material goods, technology, or even provides services, a great way to prove your chops is to do it before you get the job. This might look like starting a small summer side hustle, working pro bono, or taking on projects at school for extra credit. Whatever route you choose, make sure to take on projects that build a quality portfolio that hiring managers will want to see.

4. Finance Internship Cover Letter

Rebecca takes the time to highlight her skillset, but she also balances her cover letter with reasons why Banking Corporation will be a great fit for her budding career. She gives plenty of reasons why the company is appealing to her which helps balance the cover letter.

The obvious point of a cover letter is to sell your skills to the hiring manager in order to secure the internship. However, it's important to remember that the hiring process is a two-way street. It's beneficial to incorporate reasons why you want to work for the business. Explaining what the business is doing that aligns with your personal goals and values can be the factor that tips the scale in your favor and gets you hired.

5. Marketing Cover Letter Internship Example

If you work in the industry of the arts, creative, or marketing, chances are you'll have more freedom when it comes to drafting your cover letter. Here, Robin takes a novel approach by weaving colorful language that practically jumps off the page. With just enough pizazz, her personality shines through which could leave the hiring manager wanting to learn more.

It may be tempting to throw in flowery language for the sake of standing out, but proceed with caution. A better approach would be to imagine you're seeing the internship opportunity for the first time, then share your excitement with a friend. Next, write down what you said, exactly as you said it, and edit from there to include the key points of a cover letter we mention in this article. You'll sound natural while still getting your point across succinctly.

Internship Cover Letter Templates

Standard internship cover letter template.

Use this cover letter template as a foundation for your cover letter. You can customize it to fit your experience and the companies you’ll be applying to.

Download this cover letter template

Data-Driven Internship Cover Letter Template

If your major is data-driven like STEM, marketing, or accounting, this is the internship cover letter template for you. With this template, you can include the data highlights of your class projects and assignments to show the hiring manager that you can support your experience with credible facts.

Entry-level Cover Letter Template

As you approach your senior year of college, you may be looking for entry-level roles rather than internships. Cover letters are just as important for full-time roles as they are for internships, so use this template to make the transition in your job search.

Wrapping Up Your Letter of Recommendation

A resume isn’t always enough to make an impression. Including a cover letter in your internship application is the first step to setting yourself apart from other applicants. Study and apply the six steps for writing a professional internship cover letter and use one of these samples or templates to customize it. Your resume gives the highlights of your time in college while your cover letter tells the story of how those experiences will serve you as an intern with your future employer. Use it to your advantage to land the first role in your career as you navigate college and beyond.

Editor's note: This post was originally published in April 2018 and has been updated for comprehensiveness.

This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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How To Write An Email For An Internship

An internship is a great way to gain valuable work experience while you’re studying or when you’re fresh out of school. It allows you to get your foot in the door and build relationships with people who can help you in your future career. Here’s how to write an email for an internship to help get your application noticed.

Here’s an easy copy and paste template you can customize and start with right away. Read on to learn why each part of this template is important.

Table of Contents

How To Write An Email For An Internship Template

Dear [Hiring Manager],

I am submitting my comprehensive resume for consideration for the summer coding program at MNO Company. Given the skills and experience outlined in my resume, I believe I will be a great asset to your already efficient team.

In my three years at 123 University, I have finished a great deal of coding and programming coursework, including the use of object-based programming language. I developed several applications that can run on desktop and mobile platforms and various operating systems.

In addition, I spent a semester as a volunteer with the local government, selflessly helping them automate some of their processes. I assisted in developing computerized systems, which are essential for the records-keeping purposes of several departments.

Finally, I spent a year as an assistant to the junior programmer in the data analytics department of our university. This experience taught me the importance of building a good rapport with the team members. Moreover, it enhanced my knowledge and fundamental skills on cooperation and communication for the success of projects – big or small.

I believe I would make a worthy addition to your team. This internship would help me enhance my skills and knowledge of the coding and programming industry while immersing me in the company culture, which will also add to my personal and professional growth.

I am hoping to hear from you with the most favorable response.

What To Do Before You Write Your Internship Email

There are three specific steps you should take before you write your internship email. 

Research The Company

Prepare your resume and cover letter, reach out to potential references.

Before you tap those fingers on your keyboard and send cold emails about internship opportunities; you will need to do research about the companies you are applying to. Research can help you determine who to speak with and will help you learn more about the company, which can give you an advantage at interview time.

What should you research about the company?

You can start by learning the details about the company. Check out the company  website  and take notes about the company’s  mission  and  vision . Seek out news articles, successes, and interesting facts on the company’s website.

By learning as much as you can about the company, you will make your email to them sound natural and make it seem like you are already a fit. Pay attention to specific language, and  place yourself in the mindset that you already work for the company. 

Next,  research the people that work for the company and/or the recruiter . You are going to need to figure out who you will email about which particular position. There are several ways to search for people related to companies. One of the best ways is to use LinkedIn and find a common personal connection from your school, or other organizations that you have worked for before. You might find that you know somebody who can make an introduction to somebody at the company.

Taking a look at company websites can also help you find contacts that you can get in touch with.

For each potential contact, keep a list of notes about who they are and why they would be an important person to reach out to. Note their job titles, think about the different questions that you might ask them, and show them that you can solve specific problems within the company.

Another critical step you should take before writing an internship email is preparing your résumé and cover letter. If your email is successful, you may need to move to the next step quickly, so you want to be sure that you have your résumé in your cover letter are ready to go.

It’s very important to make sure that you tailor your résumé and your cover letter for the specific position.  Sending out a broad résumé or covering letter that can be used at any company is not a good idea; rather, demonstrate that you have researched the company and positions of interest in-depth, and state specifically how you can make a difference.

You want to make it easy for them to accept you as an intern.  You will be able to set yourself apart from other applicants and inquiries by making a résumé and cover letter geared towards the company’s needs.  This indicates that you are able to take the initiative and research the crucial information.

In addition to sprucing up your résumé and cover letter, you should contact some of your references. You can tell them that you are applying to jobs, and ask them if they wouldn’t mind being a reference for you. This will give them a heads up, and also time to ask you important questions or review any information that might be relevant.

Clean Up Your Social Media Profile

Finally, before you start sending out those emails, be sure to clean up your social media profiles. It is very common for human resources professionals, and other people and companies to Google you or check out your social media profiles as they are considering who to bring on for internships. Remove any photos that so unprofessional behavior, and make sure that you are well presented and all forms of public social media. Again, this step will serve you well in setting you apart as a high-quality applicant.

What To Write In An Email For An Internship

You’ve done plenty of pre-work at this point, so what do we actually write in an email for an internship application?

Craft an Internship Email Subject Line

First, you will need to come up with a decent subject line. This is your opportunity to catch the recruiter’s attention or the person at the company that you were emailing for an internship.

You will want to include your name, and the specific internship posting if possible. Your goal here is to reduce the amount of time that the person needs to spend reading, and searching for information.

For example, if you are emailing about a specific internship position, list that position title (and number if applicable) in the subject line.

Subject:  [Your Name] Internship Application for [Position Title – Posting Number XX]

The subject line clearly establishes who you are, what you are writing about, and the specific position.  Remember, human resources professionals and recruiters deal with many applications and job postings , so you are helping them by being a specific as you can.

Write The Internship Email Greeting

When sending an email for an internship, always use “Dear” before addressing someone. This shows respect and makes it clear that you’re not simply hitting up a casual acquaintance. Be sure to address the person using their correct pronouns, last name, and also include specific honorifics such as Dr. [Last Name], where appropriate.

For example, “Dear Dr. Smith”.

Keep your email short and sweet.  

Keep your emails short and sweet so that recipients don’t end up scrolling past dozens of words trying to figure out if they should read further. A good rule of thumb is around 150 characters per line.

Identify the position that you are seeking.

You will come across as a detail-oriented candidate by stating your desired position. As a result, the reader will know that you pay attention to critical announcements concerning the company you would like to work for. This shows you’re willing to get to know them and you want to learn more about them.

Hit those position-related keywords.

Describe what you know about the company in more detail. Explore the company’s website for details about jobs. Relevance is key. Write about specific roles you have held in colleges and universities or accomplishments that demonstrate skills appropriate for the position.

Highlight relevant skills.

Your college or university coursework may highlight skills that are essential to the internship role you are applying for. The company will understand that most of the internship applicants have little to no work experience at all. Describe each important accomplishment in your course subjects that are relevant to the position you are applying for. In the end, being an intern is all about gaining experience and industry knowledge.

Create a striking statement to show why you are a good fit for the role.

You can learn more about the company’s requirements for internships by checking out their internship description. Then you can carefully create a statement that highlights what makes you a good candidate for the opportunity and why you should be chosen. Make yourself relevant by capitalizing on the best of your skills and what you can contribute to the company if they choose you.

State your expectations clearly.

Expectations are standard parts of any organization, company, or industry. These entities expect outstanding job performance from their hires as they open their venues to you as your training ground for future endeavors. Therefore, while it is a must to state what you can bring into the organization directly, you should also be clear of your career goals and what you expect to gain from the internship.

Conduct several reviews of the email before sending the final copy.

The content of the internship cover letter is significant. It will help the reader visualize the kind of applicant you are. Yet, it would be best if you also steered clear of your letter with minor errors that can be huge turn-offs. Instead, make sure to run a complete spell and grammar check. Simple as this process may seem, but it will ensure that the letter is error-free and presentable, readable, and understandable.

Learning how to write an email for an internship will require you to at least follow the tips outlined above, and you’re a step ahead towards getting into an internship program fit for your skills, accomplishments, and expectations. One more thing to remember as an added tip is that an internship letter should be crafted uniquely for the position being applied for. With this, it is crucial to refrain from sounding too general and will catch the hiring manager’s attention.

Following these tips, having a good working internship sample email or letter will fast-track your knowledge on how to write an email for an internship application, and open up the internship opportunities. Here’s one for your use.

Now that you’ve got a great email template, don’t forget to spruce up your resume!

Our favorite resume builder is Rezi. If you are sick of having 15 versions of Word or Google docs with different resumes, Rezi will help you create an excellent, ATS-friendly, well-formatted resume and cover letter to make sure you get the job.

You can even use AI to help you write a resume and cover letter, and save time by importing your information from LinkedIn. If you use our affiliate link below, you can get a lifetime deal (access forever – no subscription) to Rezi for only $29. Well worth it to feel confident in your resumes so you can get the job now, and in the future.

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How to Write A Job Application Email For An Internship (with Examples!)

January 17, 2024

When applying for internships, it is critical to send a job application email to your potential employers or recruiters.

A polite, professional and concise job application email reflects your relevance and interest for the job, and sets a brilliant first impression on your reader.

Luckily, the only thing that may be standing between you and your dream internship opportunity is a well-crafted and compelling email!

How do you write an outstanding email to ask for an internship opportunity?

In this guide we will explain:

What is an internship and why is it important?

What is a job application email for an internship, why write a job application email for an internship, what to include in a job application email for an internship.

• How to write a job application email for an internship?
• Example of a job application and follow up email for an internship

We’ve also included an example of a job application and follow up email for internships that you can refer to.

Read on to find out! 

After absorbing all you can in the classroom, it is finally time to apply those theories in a real-world environment through an internship.

An internship is a short-term professional learning experience offered by companies or other organisations that extend practical work related to a student’s field of study or career interest.

Not only will an internship help you determine if a career path is right for you, it also reinforces your Resume with invaluable industry experience that would propel your job search forward after graduation.

Before that happens, you must first secure an internship opportunity with a company. However, your peers are also probably gunning for internships with similar companies within your industry of choice.

Thus, it is critical that you send in a job application email that stands out.

A job application email for an internship is an email sent to potential employers when pursuing an internship opportunity with a specific company. This email contains your prior work experiences, skills and competitive advantages .

Similar to a Cover Letter , your job application email is an opportunity to tell the employer more about you on a personal level, and bring your best attributes to the forefront.

In short, your job application email for an internship should convince the employer that you are a worthy candidate by letting your competitive advantage shine through.

Even if you lack work experience as a student, it is not impossible to sell yourself as an employer’s next intern and entice them to read your Resume and Cover Letter.

“Isn’t it the same thing as a Cover Letter? Can’t I just duplicate the content for my email?”

Technically, you can.

But at ResumeWriter, we believe that it’s far better to send a job application email with your Resume and Cover Letter attached.

Here’s why:

• Attachments are easier to be saved, printed, and distributed as the Hiring Manager sees fit.
• Hiring Managers get tons of emails daily and yours may get lost within the inboxes. Attachments stand out far better.

For those reasons, we encourage you to feature only the top few highlights of your Cover Letter in your job application email for an internship.

Treat the email as a more concise version of your Cover Letter that is easy to digest and straight to the point.

Here are the key elements that should be included in your job application email for an internship:

• Email Subject Line: Clearly state the email’s intent
• Opening Line: Introduce yourself and state your interest in an internship opportunity with the company
• Body Paragraph: Write 2-3 short sentences outlining your competitive advantage and why you would be a valuable intern to the company
• Ending Line: Insert a call-to-action for the recruiter to follow up and thank them kindly
• Closing: Complete your email with a formal sign-off

How to write a job application email for an internship: A Step-by-Step Guide

The main objective of this job application email is to convince the employer of the value you will be able to bring to the table as an intern and potentially, a full-time employee.

Consider these questions when writing your job application email:

• How can the employer benefit from your skill set?
• How are you going to make an impact?
• Why should they choose you over other candidates?

ResumeWriter Tip: No matter how perfect your job application email may be, it won’t land you an interview for an internship opportunity if your CV is not up to par! We understand that it may be difficult for young students like yourself to craft a CV without sufficient working experience, so why not send it to us for a Free CV Analysis ?

Step 1: Do your research

The first step is narrowing down the internships you are interested in pursuing.

Consider looking up different industries and companies using tools like LinkedIn, your university’s alumni directory, or ResumeWriter.MY’s List of Headhunters in Malaysia to search for connections at top companies.

Once you have a list of companies you may want to reach out to, plan out the order in which you will be reaching out to employers in, based on your level of interest.

Remember – You should genuinely be eager about being a part of a company as an intern, and in your job application email, you may also let them know why.

Take your time to thoroughly understand the companies, what they do, what their culture is like, where their income comes from, etc.

Step 2: Approach the company

Some companies have an established process in place for internship applications. In some cases, companies only accept interns at specific times of the year.

To find out more about the company’s hiring process for interns, you may send cold emails to the company or call to inquire about their internship opportunities.

In your communications with the company, be sure to include your name, explain your interest in an internship with them, and list any relevant experience or education you have thus far.

You may also take a look at our Fresh Graduate Cover Letter Sample as a rough guide, given that both the Cover Letter and content for your internship job application email would be similar.

Don’t forget to leave your contact details so they can get back to you in case an availability comes up.

Step 3: Pinpoint the recruiter

If you’re applying directly to an employer, addressing the recruiter directly will dramatically increase your chances of landing an interview and internship.

If you don’t already have a contact within the company, you may use LinkedIn, tools like Hunter.io ,  or simply call them up to ask for a name and email address.

That way, you’ll know exactly who you are writing to and make a better impression as a candidate!

For internships, you don’t necessarily need to go through a company’s HR representative to send in your job application email. In fact, emailing someone who may be your future superior puts you ahead of the pack.

Step 4: Craft your email

Now that you’ve done your preparations, it’s time to generate the actual messages. Don’t forget to keep it short and succinct while delivering your point across.

Use Proper Greeting

First impressions matter, and being one of the first things the recipient sees, he or she should be addressed accordingly.

It’s perfectly acceptable to start with “Dear Mr./Ms./etc. [Last Name]”, but ensure you have the correct honorific and pronoun. If you’re unsure, go ahead with “Dear [First Name] [Last Name].

Should you feel comfortable with the recruiter or it is someone who is already in your network, you may start your email with, “Hi [First Name]”.

Here is an example:

Watch your Tone

While it is fair to want to show off a little bit of your personality within the email, the tone of voice used in your email should remain on the formal end of things.

Of course, this is also dependent on the type of company you are applying to and whether or not you are already acquainted with the recruiter.

For example, if you are applying to a young startup, you may want to use more of a casual tone and demonstrate more individuality within the email.

A great way to go about it could be:

Allude to Connections

If you know someone within the company, always highlight this in your job application email. Before you do that, just make sure your connection is comfortable with you using their name.

This may boost your chances of being selected for an interview or the internship itself, especially if your connection is familiar with your abilities and is willing to vouch for you.

You could write something like:

Show your Interest

All the job application emails that you send out should have a personalised message and note detailing your interest and what excites you most about the internship opportunity or the company.

You can also mention how a specific project/team/department aligns with your values and interests, and how you can contribute towards advancing their work.

Most importantly, you should come off as enthusiastic within your email.

Be Specific

Don’t assume that the recipient is a mind reader and be as specific as possible about what it is that you are after.

Would you like an interview with your potential superior? Is it an introductory phone call that you are looking for? Are you interested in a specific internship or are you exploring to see if an internship opportunity could be created?

The more specific you are, the easier it is for someone on the receiving end of your email to act on your request.

It could sound something like:

Attach your Resume and Cover Letter

This is crucial as it not only shows actual initiative but also attests to your professionalism.

Make sure that you attach an up-to-date Resume and a Cover Letter that is tailored specifically for the company .

Your job application email simply serves as a teaser of your profile, and these documents will further demonstrate your qualifications and skills.

Always remember to mention the attachments within the email.

Here are two examples:

Once some time has gone by after you’ve sent out your job application emails, you may follow up on your application.

You may feel uncomfortable sending out such an email, but it’s worth the effort, given that this connection may be valuable in the future for other internship or career opportunities down the line.

Simple lines like these might help:

Example of Job Application Email For An Internship

Example of a follow up job application email for an internship, popular articles.

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Julia Mlcuchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Home » Internship Tips » Tips & Tricks » How to Write Cover Letter for an Internship?

How to Write a Cover Letter for Internships [Examples & Template]

Cover letters and resumes are the introductory documents that help an employer form their first impressions about a future employee. Thus, it is very important to draft the perfect documents to find success, especially when applying for an internship. To help you through the drafting process we are going to walk you through the process of writing a cover letter for an internship that not only grabs attention but leaves a lasting impression.

Table of Contents

How to Write Cover Letter for an Internship?

Want to write the best cover letter for an internship role? Follow the steps below and learn how to write a cover letter for an internship. 

• Mention Your Details: At the top left corner of the internship cover letter, write your full name, address, email ID, and phone number.
• Add Date: Next, add the date you are writing the letter. 
• Mention Receiver’s Details: Mention the receiver’s name followed by the company address. The receiver can be the manager or the HR professional responsible for recruitment. 
• Address the Recruiter: Write “Dear [name]” to address the recruiter before beginning the main content of the letter.
• Opening Statement: Write a brief statement that appeals to the recruiter and informs them of your intent to apply for the internship position. You can add one or two of your key achievements here but do not forget to mention which position you are applying for. 
• For example , you mention you have strong communication skills. Back the claim with a background story of how you gave a presentation on a technical topic and were able to communicate your idea easily to the audience due to your skills. 
• Closing Paragraph: Thank the recruiter and add a call to action, like requesting them to check your resume for more details or that you are available for an interview to discuss the internship opportunity further. 
• End With Formal Salutation: End your letter with “Warm Regards” or “Sincerely.”

Also Read: How to Write Cover Letter for a Job?

Cover Letter Template For Internships

Let us look at this template to understand how to write a cover letter for an internship.

Also Read: Cover Letter Formats

Sample Cover Letter for Internship for Different Sectors

Here are some cover letter examples/samples for an internship based on different sectors for your better understanding:

1. Sample Cover Letter for Information Technology (IT)

This sample cover letter for internship is for the IT Sector like Web Development, Data Analyst, etc. 

2. Sample Cover Letter for Finance

This cover letter format for an internship will guide you on how to create a cover letter for a job in the financial sector.

3. Sample Cover Letter for Marketing and Advertising

This cover letter for internship in the marketing and advertising will help you showcase the skills that will enable you to contribute effectively in the corporate world, especially if you are seeking digital marketing internships .

4. Sample Cover Letter for Graphic Design

This is the best cover letter for an internship in graphic designing . It will help recruiters see your passion for design which will increase your chances of getting hired.

5. Sample Cover Letter for Human Resources (HR)

This is the best way of writing a cover letter for an internship if you are looking for work from home HR jobs or for in-office HR Jobs.

6. Sample Cover Letter for Law

This format will highlight your relevant skills and experiences and make you a strong candidate for part time jobs /internship opportunities.

Mistakes to Avoid while Drafting a Cover Letter

When writing cover letters it’s important to pay attention to minute details, here are some mistakes that you should avoid while writing your cover letter:

• Generic Templates- Craft a unique letter for each application, tailored to the specific internship and company.
• Ignoring Formatting- Use clear headings, bullet points, and a readable font. A well-formatted cover letter reflects your attention to detail.
• Overwhelming Length- Keep your cover letter concise and to the point. Aim for around 250-300 words.
• Neglecting Proofreading- Always proofread your cover letter before sending it out. Typos and grammatical errors can make a negative impression.
• Overusing Jargon- While it’s great to demonstrate your knowledge, avoid overloading your cover letter with industry jargon or technical terms. Explain complex concepts briefly and clearly to ensure your message is easily understood.

In this blog, we’ve covered some key points for writing a cover letter for an internship. By adding your own unique touch and showing your excitement for the role, you can set yourself apart from other applicants. So, take your time while writing a cover letter, and let your strengths shine on the page.

If you thought this blog was helpful, tell us in the comments section below. Also, check out these online interview tips before going for your next job interview.

Also Read: What is Mock Interview?

Frequently Asked Questions

To write a good cover letter for an internship, include keywords from the internship description, proofread to ensure content flow, highlight extracurriculars, format well, and customize each cover letter.

To write a letter asking for an internship, research the company to tailor your response accordingly. Write a meaningful subject line, add a greeting, and express your interest in the internship and the reason along with your skills and educational qualifications. 

Here is a sample for a basic cover letter: “My name is [your name], and I am writing to express my interest in the internship role [role title] at your company [company name]. I am excited to share that I believe I have the necessary skills and knowledge that make me the best candidate for the internship role. Kindly consider my application. Thank you for your time and consideration.”

Here is how you can write a cover letter for a legal internship, “Dear [recruiter’s name], As a recent law graduate, I am excited to hear about the internship role your company [name of the company] is offering. I have an additional certification course in corporate law and possess trial preparation skills. I am certain my skills and talent will be a great addition to your organization. Kindly consider my application in a positive light. I am excited to discuss this opportunity further with you. You can contact me at [email ID]. Thanks for your consideration.”

You should write a cover letter for an internship because it allows you to mention additional details you could not in the resume and provide background to some information like skills.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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Crafting the Perfect Internship Email: 10 Examples and Tips for 2024

• May 13, 2024
• by steven-austin

In today‘s competitive job market, landing an internship can be a crucial step towards building a successful career. One of the most important aspects of securing an internship is crafting a compelling email that showcases your skills, experience, and enthusiasm for the role. In this article, we‘ll explore the importance of a well-crafted internship email, provide tips and best practices, and share 10 examples to inspire you in 2024.

The Importance of a Well-Crafted Internship Email

Your internship email is often the first point of contact between you and a potential employer. It‘s your opportunity to make a strong first impression and convince the hiring manager that you are the right fit for the role. A well-crafted email can help you stand out from the competition, demonstrate your communication skills, and increase your chances of being invited for an interview.

According to a survey by the National Association of Colleges and Employers (NACE), 70% of employers consider internships a crucial factor when hiring new graduates. This highlights the importance of securing an internship and making sure your application emails are top-notch.

Tips for Writing an Effective Internship Application Email

• Research the company and tailor your email accordingly
• Use a clear and concise subject line
• Address the hiring manager by name, if possible
• Begin with a strong opening paragraph that highlights your interest and qualifications
• Showcase your relevant skills, experience, and achievements
• Demonstrate your enthusiasm and passion for the role and company
• Keep the email concise and well-structured
• Proofread for spelling, grammar, and formatting errors
• Include a professional signature with your contact information
• Follow up if you don‘t receive a response within a week

Types of Internship Emails and Best Practices

1. application email.

When applying for an internship, your email should include: – A clear subject line mentioning the internship you‘re applying for – A brief introduction explaining your interest in the role and company – Highlights of your relevant skills, experience, and achievements – A request for an interview or further discussion – Attachment of your resume and any other required documents

Example: Subject: Application for Summer 2024 Marketing Internship

Dear [Hiring Manager],

I am writing to express my strong interest in the Summer 2024 Marketing Internship at [Company Name]. As a current junior at [University Name] majoring in Marketing, I am excited about the opportunity to contribute my skills and learn from your experienced team.

Through my coursework and extracurricular activities, I have developed strong skills in social media management, content creation, and data analysis. In my previous internship at [Company], I successfully implemented a social media campaign that increased followers by 25% and engagement by 40%. I am confident that I can bring the same level of dedication and results to your organization.

Please find attached my resume and a writing sample for your consideration. I would welcome the opportunity to discuss my qualifications further in an interview. Thank you for your time and consideration.

Best regards, [Your Name] [Contact Information]

2. Follow-Up Email

If you haven‘t heard back after submitting your application, send a polite follow-up email: – Reiterate your interest in the role and company – Remind them of your qualifications and the date you applied – Offer to provide any additional information or materials – Express your continued enthusiasm for the opportunity

Example: Subject: Follow-Up: Summer 2024 Marketing Internship Application

I wanted to follow up on my application for the Summer 2024 Marketing Internship at [Company Name], which I submitted on [Date]. I remain highly interested in the opportunity and believe my skills and experience make me a strong candidate for the role.

As mentioned in my initial application, I have successfully completed marketing internships at [Company 1] and [Company 2], where I honed my skills in content creation, social media management, and data analysis. I am particularly drawn to [Company Name]‘s innovative approach to digital marketing and would love the chance to contribute to your team.

Please let me know if there is any additional information I can provide to support my application. I am excited about the possibility of joining your organization and contributing to your marketing efforts.

Thank you for your time and consideration.

3. Thank You Email

After an interview, send a thank you email within 24 hours: – Express gratitude for the opportunity to interview – Reiterate your interest in the role and company – Highlight key points from the interview and how your skills align with the position – Address any concerns or questions that arose during the interview – Reaffirm your enthusiasm and interest in the next steps

Example: Subject: Thank You – Summer 2024 Marketing Internship Interview

Dear [Interviewer Name],

I wanted to express my sincere gratitude for taking the time to meet with me today regarding the Summer 2024 Marketing Internship at [Company Name]. It was a pleasure to learn more about the position and your organization‘s innovative marketing strategies.

Our discussion about the importance of data-driven decision-making in marketing reaffirmed my interest in the role and my belief that my skills in data analysis and content creation would be a strong asset to your team. I was particularly inspired by your mention of the upcoming social media campaign and would be thrilled to contribute my ideas and experience to make it a success.

If there is any additional information I can provide or any questions I can answer, please don‘t hesitate to reach out. I am enthusiastic about the opportunity to join [Company Name] and contribute to your marketing efforts.

Thank you again for your time and consideration.

Common Mistakes to Avoid in Internship Emails

• Generic or mass-produced emails that lack personalization
• Failing to research the company and tailor your message accordingly
• Poor spelling, grammar, or formatting
• Being too informal or using unprofessional language
• Focusing too much on what you want rather than what you can offer
• Sending attachments without mentioning them in the email body
• Not following up after submitting your application or interview

Tailoring Your Email to the Company and Role

One of the most important aspects of crafting an effective internship email is tailoring it to the specific company and role you are applying for. This demonstrates your genuine interest in the position and shows that you have done your research.

Start by thoroughly reviewing the internship listing and the company‘s website. Look for key skills, values, and initiatives that align with your own experiences and interests. Incorporate these into your email, highlighting how your background makes you a strong fit for the role and company culture.

For example, if the company emphasizes its commitment to sustainability, mention any relevant projects or experiences you have had related to environmental conservation. If the internship listing stresses the importance of teamwork, provide examples of successful collaborations you have been a part of in your academic or professional life.

Showcasing Your Skills, Experience, and Enthusiasm

Your internship email should not only demonstrate your interest in the role but also showcase the skills and experiences that make you a strong candidate. Use specific examples and achievements to illustrate your qualifications, rather than simply listing them.

For instance, instead of stating that you have "strong social media skills," mention a specific social media campaign you developed and the measurable results it achieved, such as increased followers or engagement rates. This provides concrete evidence of your abilities and helps you stand out from other applicants.

In addition to highlighting your skills and experiences, it‘s essential to convey your enthusiasm for the role and company. Employers are looking for interns who are passionate about their work and eager to learn and contribute. Use language that expresses your excitement and motivation, such as "I am thrilled at the prospect of joining your innovative team" or "I am eager to apply my skills and knowledge to contribute to your organization‘s success."

Email Structure, Formatting, and Proofreading

The structure and formatting of your internship email can be just as important as the content itself. A well-organized and visually appealing email demonstrates your attention to detail and professionalism.

Start with a clear and concise subject line that mentions the specific internship you are applying for, such as "Application for Summer 2024 Marketing Internship." Begin your email with a professional salutation, addressing the hiring manager by name if possible.

Organize your email into clear paragraphs, each focusing on a specific point or qualification. Use bullet points or numbered lists to make the content easy to read and highlight key information.

Before sending your email, proofread it carefully for spelling, grammar, and formatting errors. A single mistake can make a poor impression and diminish your chances of being considered for the role. Consider using tools like Grammarly or asking a friend or family member to review your email for any errors or inconsistencies.

Downloadable Templates for Internship Emails

To help you craft effective internship emails, we have created downloadable templates for the three main types of emails:

• Application Email Template
• Follow-Up Email Template
• Thank You Email Template

These templates provide a structured framework for your emails, ensuring that you include all the necessary information and follow best practices. Simply download the templates, customize them with your own details and experiences, and send them to your target companies.

The Role of Technology in Crafting Internship Emails

As technology continues to advance, it‘s essential to consider how tools like AI can assist in crafting effective internship emails. AI-powered writing assistants, such as Grammarly or HemingwayApp, can help you refine your language, improve clarity, and catch errors that you might have missed.

However, it‘s important to remember that while AI can be a helpful tool, it should not replace your own voice and personality in your emails. Use these tools to enhance and refine your writing, but ensure that the final product still sounds like you and accurately reflects your unique experiences and qualifications.

Standing Out in a Competitive Internship Market

With the increasing competition for internships, it‘s crucial to find ways to stand out from other applicants. In addition to crafting compelling emails, consider the following strategies:

• Tailor your resume and cover letter to each specific internship
• Create a strong online presence through a professional website or portfolio
• Engage with the company on social media and demonstrate your interest and knowledge
• Seek out informational interviews with professionals in your field of interest
• Attend industry events and conferences to network and learn about opportunities

By going above and beyond in your internship search, you can increase your chances of securing a position and launching your career.

The Importance of Networking and Building Relationships

While crafting effective internship emails is essential, it‘s also important to recognize the power of networking and building relationships in your internship search. Reach out to professionals in your field, alumni from your university, or even current interns at your target companies to gain insights and advice.

These connections can provide valuable information about internship opportunities, company culture, and what hiring managers are looking for in candidates. They may also be able to offer referrals or introduce you to key decision-makers, increasing your chances of securing an interview.

When networking, be sure to approach interactions with a genuine interest in learning and building relationships, rather than simply asking for favors or opportunities. Offer to assist your connections in any way you can, and always express gratitude for their time and advice.

Internship Email Checklist

To ensure that your internship emails are effective and professional, use this checklist before hitting send:

• Tailored to the specific company and role
• Clear and concise subject line
• Professional salutation addressing the hiring manager by name
• Strong opening paragraph expressing interest and qualifications
• Specific examples and achievements demonstrating skills and experience
• Enthusiasm and passion for the role and company conveyed
• Well-structured paragraphs and formatting
• Professional signature with contact information
• Attachments mentioned in the email body and included

By following this checklist and the tips and examples provided throughout this article, you can craft compelling internship emails that help you stand out from the competition and secure the internship of your dreams.

Crafting effective internship emails is a critical skill for students and recent graduates looking to launch their careers in 2024. By tailoring your emails to the specific company and role, showcasing your skills and experiences, and conveying your enthusiasm and passion, you can increase your chances of securing an interview and ultimately landing the internship.

Remember to utilize the downloadable templates, leverage technology to refine your writing, and continually seek out opportunities to network and build relationships in your field. By combining these strategies with a strong work ethic and a willingness to learn, you can set yourself up for success in your internship search and beyond.

How to Write a Cover Letter for Internship (Examples & Template)

You’ve found the perfect internship and it’s now time to apply and land the position!

But, in addition to your resume, you also have to write an internship cover letter.

You might end up staring at the blank Word document for hours and nothing comes out.

We don’t blame you; cover letters are hard to write even if you have a decade’s worth of work experience, let alone if you’re a recent graduate or a student.

Worry not, though; in this article, we’re going to teach you all you need to know to write a compelling cover letter for your internship.

• Do you need a cover letter for an internship?
• How to write a compelling cover letter for an internship
• Plug and play internship cover letter template

Do I Need a Cover Letter for an Internship?

First things first—if you’re wondering whether you actually need a cover letter for your internship application, the answer is yes . 

An internship application is just like any other hiring process, meaning that a recruiter will go over your resume , cover letter (and maybe even references), and decide whether you’re qualified for the position. 

And yes, recruiters contrary to what you might think, recruiters do read your cover letter. 56% of recruiters prefer a cover letter with an applicant’s application.

This is reasonable - a cover letter allows you to add essential information you didn’t have space for in a resume, as well as explain (in words) how your experiences are tied to the role you’re applying for.

As such, a cover letter for an internship is essential and complementary to your application package.

Now that we got that out of the way, let’s go over all the best ways to write a cover letter for an internship. 

How to Write a Cover Letter for Internship

#1. respect the format.

Before you can focus on your cover letter’s contents, you should first make sure you’re sticking to the right format. 

Otherwise, your cover letter will be disorganized and the recruiter will have a hard time following your train of thought.

So, here’s the format that your cover letter for an internship should follow: 

• Header with contact information. This includes your full name, professional email, phone number, and LinkedIn profile (if you have one). Underneath your contact info, you should add the date and the receiver’s information (the recruiter’s name and title, the company/organization name, and their physical address). 
• Addressing the recruiter. Greeting the recruiter with “Dear Sir/Madam” or “To Whom It May Concern” is common, but not the best approach. Want to show the hiring manager that you did your research? We recommend you address the hiring manager by name directly. Our guide on how to address a cover letter covers everything you need to know on this topic!      
• Opening statement. Your opening statement should be brief, but at the same time professional and attention-grabbing. Here, you introduce yourself, mention the position you’re applying for, and potentially a key achievement or two.   
• Body. The body of your cover letter consists of 2-3 paragraphs where you highlight your education, provide background for your skills, and explain how you (and the company) would benefit from each other professionally. 
• Closing paragraph. Your closing paragraph is your chance to include a call to action, to thank the recruiters for their time, or mention anything important you left out. 
• Formal salutation. End your cover letter with a formal salutation such as “kind regards,” “sincerely,” or “best regards.” Our guide on how to end a cover letter can teach you all you need to know on the topic. 

Having trouble getting started with your cover letter? Read our guide on how to start a cover letter and get inspired!

#2. State the Position You’re Applying For in the Opening

Recruiters hate one-size-fits-all cover letters and resumes.

Around 48% of recruiters and hiring managers aren’t even going to read your cover letter if it’s not customized to the role you’re applying for.

And one of the easiest ways to do this is by mentioning the role you’re applying for right in the cover letter opening.

This allows you to:

• Show that you will be tailoring the rest of your cover letter for that position alone.
• Prove that your cover letter is customized for this specific internship, and you’re not just randomly applying for the job,

Here’s a practical example of how you can mention the role you’re applying for in the cover letter opening:

Dear Mr. Jacobs, 

It is my pleasure to apply for the Communications Assistant internship position at the United Nations Development Programme. I can confidently say based on my 2-year experience working as a journalist and my excellent academic results in the Mass Communications Major that I’d be a good fit for the position. 

#3. Mention the Right Keywords

When reviewing your application, hiring managers tend to scan your cover letter or resume and look for the right keywords that would make you qualified for the internship you’re applying for.

E.g. If you're applying for a job in graphic design, the recruiter is probably looking for keywords like “Photoshop,” “Illustrator,” or “InDesign.”

As such, it’s very important to include the right keywords in your cover letter.

How can you find these keywords, you might ask?

It’s actually pretty simple - just look at the internship job description and go through the required skills & responsibilities and identify the keywords that you’d think the recruiter would be looking for.

Then, do the following:

• Sprinkle some of those keywords throughout your cover letter. When relevant, back them up with an experience. E.g. don’t just say “I’m good at Photoshop,” say how you’ve taken 3 different Photoshop classes and used Photoshop for 2 different projects.
• Don’t include keywords that don’t apply to you, they’ll just make it seem like you’re copy-pasting from the job description.
• Research and add other popular soft skills that recruiters look for in applicants for the role you’re applying for. E.g. If you’re applying for an internship as a communications assistant, chances are, you’ll need strong communication skills (even if this is not something listed in the job description.

Now, let’s look at a practical example. Let’s say that the internship you’re applying for requires the following skills:

• Communication
• Ability to meet strict deadlines

Here’s how you’d mention this in your cover letter:

During my time as Editor in Chief at my University’s newspaper, I got to develop my communication and leadership skills significantly. For over two years, I was in charge of a 7 people team, which also helped my teamwork skills and my ability to meet deadlines. 

Keep in mind, though, that it IS possible to overdo it with the keywords.

44% of hiring managers say they will dismiss a resume or cover letter that looks as if it has copied the job posting. 

Using each and every keyword mentioned in the job description (without backing the skills up with experiences) might cause the hiring manager to think that you’re just copying the job ad & don’t actually have these skills.

So, don’t just copy-paste all the keywords from the job description, and if you DO mention a lot of those keywords, make sure to back them up with practical experiences.

#4. Highlight Your Education

If you don’t have a lot of work experience, your education and relevant coursework is your best chance to show that you’re a good fit for the internship. 

Letting the recruiter know what kind of courses you’ve completed that are relevant to the internship you’re applying for will be a big plus for your application. 

Say, for example, that you’re applying for an internship as a graphic designer. To make your internship cover letter impactful, make sure to mention all the relevant courses and related accomplishments. 

Here’s an example of how you could do that:

As a Visual Design major, I have completed several courses that have helped me build my professional portfolio. A few of the most beneficial ones have been Design & Layout and Visual Communication: Theory and Practice. I have also gained valuable experience doing the layout of the university’s newspaper for 4 years and of several books as independent projects. 

#5. Provide Background For Your Skills

It’s one thing to just claim that you have a set of skills and another to prove it. 

Anyone can say that they’re great at doing something, but what makes all the difference is when you can actually put your money where your mouth is. 

For example, in your internship cover letter, instead of just mentioning that you have “good time-management skills,” actually back it up with a past experience that proves it.

During the summers I assisted my family’s wedding planning business, I learned a lot about time management. In that kind of business, it’s important that things run like clockwork so in addition to time management skills, it also significantly improved my attention to detail. 

#6. Explain Why You’re a Good Fit For The Position

In addition to just listing out the skills that are relevant and beneficial for the internship, you should also explain why you are a good fit for the position. 

This means that you should connect the dots between what the company/organization is looking to gain from its interns and what you can do to provide those services. 

So, after you research and create an understanding of what is required of you, you should use your cover letter to explain why you’re a good fit for that position. 

For the sake of the example, let’s assume you’re applying for an internship at a Human Rights organization. A big chunk of what the role requires is categorizing virtual files of the cases the organization has worked on in the past.

What you want to do, in this case, is show how you can help with that particular job as an intern. Here’s how:  

I have spent 3 summers working at the National Library, where I was tasked to sort and categorize books based on their topic, author, and year of publication, and also memorize where each section fits in the library. I believe this skill, which I have perfected over the years, can really be of use for the internship position at Organization X.

#7. Describe What You Would Gain Professionally

In addition to showing (and proving) your skills and how you can benefit the company, you should also explain how getting the position will benefit YOU . 

When it comes to internships, oftentimes they serve the purpose of helping students and young professionals acquire in-depth knowledge about the industry, create a network, and develop skills that will benefit them throughout their careers. 

So, it will surely help you make an even better impression if you show that you are self-aware about what you’ll get out of the internship and how it will help you grow professionally. 

Here’s how you can do that: 

I am excited for this internship to provide me with the necessary customer service skills and network that will help me grow professionally in my future career as a customer service manager. 

#8. Proofread Your Cover Letter

After all, is written and done, there’s one final thing to do and that is make sure your cover letter doesn’t have mistakes. 

A spelling or grammar mistake probably won’t disqualify you, but at the same time, it will probably be a red flag for recruiters that you’re not too attentive.

For this reason, ask a friend to proofread your cover letter or use spell-checking software such as Grammarly and Hemingway . 

Want to know what other cover letter mistakes you should avoid? Our guide on cover letter mistakes has all you need to know on the topic! 

#9. Match Your Cover Letter & Resume Designs

Want your internship application to truly shine?

Match your cover letter design with your resume!

Sure, you could go with a generic Word cover letter template, but why fit in when you can stand out?

At Novorésumé, all our resume templates come with a matching cover letter template , guaranteed to make your application truly special.

Cover Letter for Internship Template

Struggling to create a cover letter for your internship?

Simply follow our tried-and-tested internship cover letter template!

Key Takeaways 

And that’s a wrap! You should now have all the necessary information about how to create a cover letter for an internship.

Now, let’s do a small recap of the key learning points we just covered:

• Cover letters are a must when you’re applying for an internship.
• When you start writing your cover letter, make sure you respect the format: the header with contact information, the greeting to the recruiter, an opening paragraph, the body with 2-3 paragraphs, and a closing paragraph followed by an official salutation and your name.
• Some of our main tips on how to write a cover letter for an internship include: state the position you’re applying for, make use of the right keywords, and back up your skills with experiences.
• Use a cover letter builder and match it with your resume to make sure your cover letter truly stands out from the rest.

Related Readings: 

• Entry-level Cover Letter
• Do I Need a Cover Letter in 2024?
• Top 21 Cover Letter Tips

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How To Write A Internship Cover Letter

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Job Application Email Examples and Writing Tips

How to Apply for a Job via Email

• What to Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and position. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

Another common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter, and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message to help ensure your email is opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. This way, you'll be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the Web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume. Some companies may specify a particular file-naming convention to use, so double-check the job posting, and be sure to follow any instructions.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Microsoft Outlook, click on the paper clip icon to add your application materials to the message. The option should read “Attach Files” or “Attach."

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so you can be sure the formatting holds up and your attachments come through.

What to Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. The intent of the email is to let the recipient know:

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a  formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email?

Resumes are typically sent as .doc or .pdf documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Job Applications ."

CareerOneStop. " Online Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

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Mastering the Job Application Email: Ultimate Guide for Applicants

• What Is a Job Application Email?

Preparing Your Job Application Email

Crafting your job application email, job application email examples, job application email faqs.

Some jobs are really easy to apply for—the company has a dedicated application system and all you have to do is fill in the fields with your personal details and attach your resume and cover letter. Dream come true!

And then, there are companies that don’t have a special system, and they don’t use a third-party application system, either. Instead, they want you to send them your job application via email.

If you don’t know what to write in a job application email, don’t worry. It’s not obvious, but we have the answers! So sit back, run your resume through a resume checker to prepare, or create one from scratch with a resume builder , and follow this guide to craft the perfect email.

What Is a Job Application Email and Why Do You Need One?

A job application email is an alternative way to send your application to a company if it does not use an automated application system. There are several reasons why a company might not have a dedicated system for applications—perhaps the company is too small, or perhaps you’re applying for a job without an official listing.

Whatever the reason, the only difference between a job application email and any other type of application is the method you’re using to send it. Its purpose, like any other type of application, is to demonstrate your interest in the job and highlight your skill set and qualifications.

It also serves as your initial introduction to potential employers, forming the foundation for their first impression of you as a candidate. This means it needs to be as well-crafted as possible—no mistakes, irrelevant rambling, unprofessional language, or emojis—nothing you wouldn’t put in a normal job application.

If you’re unsure about what you need to do, this article will help. We’ll go over everything you need to do to prepare and write your job application email, and we have some handy examples to share, too.

Crafting a compelling job application email requires careful preparation and research—just like any other application. Before you write it up and press “send,” you need to gather essential information on the company and the position and prepare the required documents.

In this section, we’ll walk you through each step of the process to ensure you’re ready to start writing.

Gathering information

Research is the cornerstone of any successful job application—the more time you take to learn about the employer, the more effectively you’ll be able to grab the employer’s attention. Start by going through the company’s official website, where you should find information on its history, goals, culture, and greatest achievements.

If you’re applying to a large company, you can even search for blogs and videos of people sharing their application and interview experiences. It might give you some insight into the employer’s processes and what they value in an application.

You also need to thoroughly read through the job description so you can adjust your resume outline to match it. For instance, make sure all of the software and tools they mention in the job description appear in your resume skills section.

Document preparation

The job description will also tell you what documents you need to attach to your email. The most common documents employers tend to ask for are your resume, cover letter, and portfolio samples.

Make sure the file formats match whatever the job description asks for, and if it doesn’t specify, use a format that anyone can easily open, like PDF. Tailoring each document to the job description will make your application stand out as much as possible.

This includes mirroring the skills and experience the employer requires, as well as updating your career objective to mention the company you’re applying to. If you’re not sure how to write a cover letter or resume, there are plenty of career-specific resources out there to help.

Setting up for success

Before you start writing, make sure all of these documents are ready to use. Proofread them for typos and mistakes , run a grammar check on your cover letter, and run your resume through a resume checker . Make sure all of your contact information is up-to-date, and if you have any links on your resume or cover letter, make sure they work.

If you have a friend on hand, you can also ask them to read through your documents to make sure you haven’t missed anything. You can also write up a quick checklist of things you want to mention in the email, ensuring that you cover all essential points and adhere to professional standards.

This email will serve as the initial introduction to a prospective employer, making it essential to craft it with care and precision. From the subject line to the closing remarks, every element plays a crucial role in making a positive impression.

In this section, we’ll review all the key components of the application email and show you exactly what you need to do to get it right.

The subject line

The subject line of your job application email needs to focus on clarity—you need to make the reader understand that the email is a job application and let them know your name, as well as which position you’re applying for.

Avoid generic subject lines like “Job Application” because it doesn’t give the reader enough information—and if they notice this lack of clarity, it may lower their expectations for you as a candidate.

Instead, try formats such as “Application: Position Title, Your Name,” or “Application for Position Title: Your Name.” If you’re reaching out to a company that hasn’t posted an official listing for an open position, you can also try out subject lines like “Experienced (job role) interested in working at Company Name.”

A compelling subject line increases the likelihood that your email will be opened and read sooner rather than later. It will make the reader think your application could be a good one.

The email body

Always begin your email with a professional salutation, addressing the hiring manager by name if possible. You might be able to find this information on the company website or on LinkedIn.

In the opening line, it’s good to start by expressing your enthusiasm for the opportunity and briefly mention how you learned about the position—since you’re sending the application by email, it’s harder for the company to guess this information.

If you’ve been referred by someone within the company, it’s best to mention this as early as possible, too. Next, you need to jump right into your qualifications, skills, and experiences. Remember, you will be attaching your resume and a cover letter, so this only needs to be a concise overview.

The purpose of mentioning your qualifications in the email is to convince the reader to open your resume and read it, not to make opening your resume pointless. Read through the job description again and pinpoint the most important skills and experiences to mention. You can end by letting the reader know that your full resume, a cover letter, and a portfolio are attached to the email.

Conclude the main body of the email by circling back to your enthusiasm for the role and the value you think you can bring to the company.

The email close

To end the email, express gratitude to the hiring manager for considering your application and invite them to contact you if they need any more information. For the closing salutation, the usual “Sincerely,” or “Best regards,” will work just fine.

You can also add an email signature for a professional touch—this will include your full name, contact information, and any relevant social media profiles.

Include relevant attachments

A job application email without its attachments would be quite useless, so you need to make absolutely sure that everything is attached correctly. Double-check that all the files are properly named and formatted for easy access. If you edited a previous cover letter, worked off a resume example , or started with a resume template , make sure the file name doesn’t give this away!

It can also be a good idea to add a note to the bottom of the email that lists the attached documents so the reader knows they have everything they’re meant to have. This way, if you did make a mistake, the hiring manager would be able to contact you about it.

As with most things, the most effective way to learn how to write a job application email is to look at examples. It teaches you what you need to aim for, and shows you multiple versions that cater to different situations. Here, we have three job application email examples that cover entry-level, mid-level, and experienced candidates.

Example emails

[Subject line] Application: Software Engineer, Vidya Singh

Dear Ms. Chase,

I hope this email finds you well. My name is Vidya Singh, and I am writing to express my interest in the software engineering role at Meta, as advertised on your careers page.

As a recent graduate with a Bachelor’s degree in computer science, I am eager to bring my passion for technology and problem-solving skills to the innovative projects at Meta.

Throughout my academic journey, I have gained hands-on experience in various programming languages, including Java, Python, and C++, through coursework and personal projects. I am particularly drawn to Meta’s mission to connect people and build communities, and I am excited about the opportunity to contribute to such impactful initiatives.

During an internship at Netflix, I had the opportunity to work on a team developing a mobile application using React Native. This experience not only honed my technical skills but also taught me the importance of collaboration and communication in a fast-paced environment. I am confident that my adaptability and eagerness to learn will enable me to thrive at Meta.

Attached, please find my resume, which provides further details about my academic background and experiences. I have also attached a cover letter,

Thank you for considering my application. I am looking forward to the possibility of contributing to the exciting projects at Meta and would welcome the opportunity to discuss how my skills align with the needs of your team.

Sincerely, Vidya Singh [email protected] (650) 555-8273

[Subject line] Application: Product Manager Role: Celia Kowalewski

Dear Mr. Fine,

I am writing to express my interest in the product manager position at Airbnb. With three years of experience in product management, coupled with a deep passion for travel and hospitality, I am enthusiastic about the opportunity to contribute to Airbnb’s mission of creating unforgettable experiences for guests worldwide.

In my current role as a product manager at Airtable, I have led cross-functional teams in the development and launch of innovative products that have significantly improved user experience and driven revenue growth. One of my most notable achievements includes spearheading the redesign of our mobile app, which resulted in an 8% increase in user engagement within the first three months of launch.

I am particularly drawn to Airbnb’s commitment to fostering a sense of belonging and cultural exchange among its global community of hosts and guests. My background in product management, coupled with my personal passion for travel and exploration, uniquely positions me to contribute to Airbnb’s continued success in shaping the future of travel.

I have attached my resume and a cover letter, which provide further details about my professional background and accomplishments.

Thank you for considering my application. I am eager to explore how my skills and experiences align with the needs of your team and am available for an interview at your earliest convenience.

Sincerely, Celia Kowalewski [email protected] (415) 555-9137

[Subject line] Application: Senior Accountant Role – Dimitris Fotakis

Dear Mr. Buckingham,

I am excited to submit my application for the senior accountant position at Axos Bank. With over 11 years of extensive experience in financial accounting and a proven track record of delivering accurate financial reporting and analysis, I am confident in my ability to make a significant impact within your esteemed organization.

Throughout my career, I have demonstrated a strong aptitude for financial management and compliance, coupled with meticulous attention to detail and a commitment to excellence. In my previous role as a senior accountant at Capital One, I was responsible for overseeing the preparation of financial statements, conducting thorough variance analysis, and implementing internal controls to ensure regulatory compliance.

I am particularly drawn to Axos Bank’s commitment to innovation and technology-driven solutions in the banking industry. I am eager to leverage my expertise in financial accounting and my proficiency with financial software systems to contribute to Axos Bank’s continued growth and success.

Attached is my resume, which provides a comprehensive overview of my professional background and accomplishments. I am also available to provide any additional information or references upon request.

Thank you for considering my application. I am enthusiastic about the opportunity to join Axos Bank and am looking forward to the possibility of contributing to your team.

Sincerely, Dimitris Fotakis [email protected] (858) 555-4916

Follow-up email

Follow-up emails are a great way to demonstrate proactivity and professionalism. The start of the application process is often slow, so if a week or two passes without any response from the company, it’s a good idea to send a follow-up email.

It doesn’t need to repeat anything from your initial email, just be concise and professional. Start by expressing gratitude for the opportunity to apply and reiterating your continued interest in the position. Then, you can politely inquire about the status of your application and ask if there’s any additional information you can provide.

Employers don’t always require cover letters, but it’s a good idea to send one anyway. If you’re sending your job application via email, you have two choices regarding cover letters. You can either include one within the body of the email or attach it as a separate document. The cover letter provides the perfect opportunity to introduce yourself, your skills, and your qualifications in more detail than your resume allows.

Job applications don’t need to be very long. You typically need an introductory paragraph, a couple of paragraphs on your skills and qualifications, and a couple of closing paragraphs to conclude, mention your attachments, and provide your contact details. In most cases, the total word count doesn’t need to exceed 250 words.

If you don’t receive a response within one to two weeks, it’s a good idea to send a follow-up email. Here, you can mention your continued interest in the job, and ask about the status of your application. It might feel a little needy, but it actually shows that you’re proactive and serious about the role.

The subject line should always be clear and specific, mentioning the position you’re applying for and your name. It should be instantly obvious that the email is a job application—because job applications are important and it will prompt them to click on it straight away. A simple format would be “Application: [Position title], [your name].

Don’t include overly personal details like your social security number, health issues, or family circumstances in a job application email. Also, skip attaching unnecessary files or photos, and avoid discussing negative experiences with past employers or colleagues. Keep the focus professional and relevant to the position.

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Application for Closing Bank Account: Format and Samples Letter

Closing a bank account may seem like a daunting task, but with the right approach, it can be a straightforward process. In this blog, we’ll explore the essential steps and provide a sample letter template to guide you through writing a formal letter for closing your bank account. Whether you’re switching banks or simplifying your finances, we’ve got you covered with practical tips and a clear, concise letter format to help you navigate the account closure process with ease.

Table of Content

Application for Closing Bank Account

Steps to write a letter to close a bank account, standard format of an account closing letter, guidelines to follow before closing your bank account, bank account closing letter format.

• [Your Name]
• [Your Address]
• [City, State, Zip Code]
• [Your Email Address]
• [Your Phone Number]
• [Bank Name]
• [Bank Address]

Subject: Request for Account Closure

Dear [Bank Name] Manager,

I, [Your Name], hold a Savings Account with your bank. Due to some personal circumstances, I am unable to maintain the account and would like to close it.

Please find the account passbook enclosed with this letter. I kindly request you to initiate the account closure process at the earliest convenience.

Thank you for your assistance in this matter.

• Enquiry Letter : Format and Example

Writing a letter to close a bank account is a straightforward process. Here are the steps you can follow:

• Address the Letter: Begin by addressing the bank manager or appropriate authority with the correct salutation, such as “Dear [Bank Name] Manager.”
• State Your Intent: Clearly state your intention to close your bank account due to personal reasons. Mention the type of account you hold (e.g., savings account) for clarity.
• Provide Necessary Details: Include essential account information, such as your account number, to ensure accurate identification of the account to be closed.
• Request Action: Politely request the bank to initiate the account closure process. If applicable, mention any accompanying documents, like an enclosed passbook, to facilitate the process.
• Express Gratitude: Conclude the letter by thanking the bank for their services and cooperation. Provide your contact information for any further communication or clarification.
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[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Bank Name] [Bank Address] [City, State, Zip Code]

I am writing to formally request the closure of my [Type of Account] account with your institution. The details of my account are as follows:

Account Holder Name: [Your Name] Account Number: [Your Account Number]

I kindly request that you proceed with the necessary steps to close this account and provide confirmation of closure at your earliest convenience.

Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter. Should you require any further information or clarification, please do not hesitate to contact me at the above-mentioned contact details.

Sincerely, [Your Name]

Before closing your bank account, consider the following guidelines:

• Review Account Activity: Check for any pending transactions, outstanding checks, or automatic payments linked to your account. Ensure that all transactions are completed and there are no pending balances.
• Update Direct Deposits and Automatic Payments: Notify any companies or institutions that deposit funds directly into your account or make automatic withdrawals. Provide them with your new account information if necessary.
• Transfer Funds: Transfer any remaining funds from your current account to your new account or withdraw cash if needed. Ensure that your account balance is sufficient to cover any outstanding checks or payments.
• Cancel Automatic Transfers: Cancel any recurring transfers between your accounts to avoid unexpected transactions after closure.
• Return Bank Items: Return unused checks, debit cards, and any other bank-related items to the bank.
• Check for Fees: Review your bank’s account closure policies and check for any associated fees or penalties for closing your account.
• Notify the Bank: Contact your bank to inform them of your intention to close your account. Follow their procedures for account closure, which may include submitting a written request or visiting a branch in person.
• Obtain Confirmation: Request written confirmation of the account closure from the bank for your records.
• Update Contact Information: Provide your new contact information to the bank to ensure that you receive any final statements or correspondence.
• Monitor Account Activity: Continue to monitor your account for any final transactions or fees that may occur after closure. Keep records of the closure process for future reference.

Sample 1 – Current Account Closing Letter:

Subject: Closure of Current Account (Account Number: [Your Account Number])

I am writing to request the closure of my current account (Account Number: [Your Account Number]) with your bank. Due to personal reasons, I have decided to consolidate my banking activities and close this account.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter.

Sample 2 – Letter to Bank Manager for Closing Account:

[Bank Manager’s Name] [Bank Name] [Bank Address] [City, State, Zip Code]

Dear [Bank Manager’s Name],

I am writing to formally request the closure of my savings account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal circumstances, I have decided to terminate my banking relationship with your institution.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please advise me of any outstanding balances or procedures required to complete the closure process.

Thank you for your cooperation in this matter.

Sample 3 – Request Letter for Bank Account Closure:

Subject: Request for Bank Account Closure

Dear Sir/Madam,

I am writing to formally request the closure of my bank account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal reasons, I have decided to discontinue my banking services with your institution.

I kindly request you to initiate the necessary steps to close the account and provide written confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

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FAQs on letter for closing bank account

How do i write a letter to close my bank account.

To write a letter, start with a formal salutation, state your intention clearly, provide your account details, and request closure and confirmation.

How do I close my bank account?

You can close your bank account by visiting the bank in person, submitting a written request, or sometimes through online banking platforms, following the bank’s specific procedures.

What is the right wording for closing a bank account?

The right wording includes a polite request for closure, clear identification of your account, and a request for confirmation of closure, ensuring clarity and formality.

How do I write a letter to terminate an account?

Write a formal letter addressing the bank manager, state your intention to terminate the account, provide necessary account details, and request closure and confirmation.

Sample letter to close current bank account and transfer funds?

“Dear [Bank Manager], I am writing to request the closure of my current account [Account Number] and transfer the remaining funds to [New Account Details]. Please confirm the closure at your earliest convenience.”

How do I write a letter to close my SBI bank account?

Start with a formal salutation, state your intention clearly, provide your SBI account details, and request closure and confirmation in a polite and professional manner.

How to write a bank account closure letter to the customer?

Address the customer formally, state that their account will be closed per their request, provide any necessary instructions or information, and thank them for their patronage in a courteous manner.

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