how long does a cover letter need to be

How Long Should a Cover Letter Be in 2024?

Finally, an organization posted your dream job. You crafted a flawless resume and now you’re ready to apply. You land on the cover letter section of the application and see that it is optional. Is it truly optional?

Will not submitting make me less likely to land the job? Where do I even start and how long should the cover letter be?

These are some things that might run through your head. But don’t panic, we are here to help. No matter what your career level is, your cover letter can set you apart from the other applicants. But how much do you have to write?

This can be a complicated question. Too much text? The hiring manager might glance over it. Too short? The recruiter may think that you didn’t put much thought or effort into writing the cover letter . 

Cover letters should range from a half-page to one full page. Your cover letter should never exceed one page in length.

• Page Count: 0.5 to 1
• Word count: 250 to 400
• Paragraph count: 3 to 6

How to Keep Your Cover Letter to One Page

Tip #1: keep it concise.

While the cover letter is a great way to showcase your personality, it is also very important to be concise. Hiring managers are sifting through dozens, and maybe even hundreds, of applications.

They do not have time to read a full two-page article about your daily tasks. Instead, highlight any relevant experiences that show your qualifications for the specific job.

Demonstrate your passion for the industry and end the letter. The decision-maker will appreciate your brevity and may even reward you with an interview . 

Tip #2: Highlight Only Relevant Experiences

Unless the employer requests a specific word count, keep it short. Take only the amount of space required to show that you are an ideal candidate for the job.

Highlight your qualifications and any relevant stories. It’s important to be specific, and not regurgitate the content on your resume. 

It is very important here to showcase how your past achievements can help the company solve their current challenges and how you will use your skills if chosen for the position.

Doing so will show the recruiter or hiring manager the value you can bring to their organization. 

Tip #3: Break Your Cover Letter into Sections

An effective cover letter contains three to four paragraphs. It’s important to keep the sentences short so the reader can quickly navigate your cover letter.  

Paragraph #1: The Intro

The first paragraph should grab the decision-maker’s attention. This is an opportunity to show your interest in the position and knowledge of the company. Make sure you address your cover letter to the correct person or department. Always be sure to research the company and customize each cover letter to the position you are applying for. 

Example: “I am excited to submit my application for the position of [insert position name] with [insert company name]. I have watched your growth for years and really appreciate the devotion to serving your customer’s needs.” 

Paragraph #2: Your Qualifications

The second paragraph should highlight relevant stories or stats that impress your qualifications. For example, “In the previous company, I grew sales by 150% in my first year and 200% in my second year.” It is helpful if you can be specific in how you achieved success or benefited the company in some way. This highlights what you bring to the table and how you can make an impact on the hiring manager’s business. 

Paragraph #3: Your Interest in the Company

The third paragraph, if you choose to include it, can speak to what drew you to apply to the specific company. This can sway the hiring manager's decision by showing passion and loyalty to the company. 

Paragraph #4: The Closing

The final paragraph should reiterate your interest in the position. It is a great time to thank the reader for their consideration and request an in-person meeting. It’s important to have a call-to-action so the reader knows what to do next. Always include detailed contact information. 

Tip #4: Experience Level

Cover letters can vary based on your experience level. If you are applying for jobs right out of college, don’t include metrics measured in school, such as GPA, unless requested. Instead, focus on your experiences, projects and achievements that make you a strong candidate. 

If you are in the middle of your career, pick out relevant accomplishments and state your experience level. For example, “With 12 years of teaching experience, I am writing to express my interest in the open position in your Mathematics Department.” 

If you have more experience, you likely have more relevant qualifications and stories. This may entice you to make your cover letter longer. Do not fall into the trap.

Longer does not mean better . Select a few key successes and leave others for the interview process. 

Tip #5: Formatting

The format is just as important as the length of your cover letter. Pay attention to the amount of white space on the page. More white space keeps the content easier to read for the recruiter or hiring manager.

You want to make sure that you use a font that is legible (as the ones handpicked by our team together with recruiters). Keep standard margins and align your text to the left. 

Writing a cover letter can be intimidating. If you remember to keep your writing concise and highlight only your relevant experiences, you will be on your way to snagging an interview in no time.

Suggested Reading:

• How to Write a Cover Letter in 2024
• Resume Formats Guide: How to Pick the Best in 2024
• Cover Letter Examples

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How Long Should a Cover Letter Be? There Is an Answer (+5 Cover Letter Samples)

• Júlia Mlčúchova , 
• Updated May 31, 2024 12 min read

When you sit down to write a cover letter, one of the first questions that might pop into your mind is: How long should a cover letter be?

Too long, and you risk losing the reader's interest.

Too short, and you might not convey enough about why you're the perfect fit for the role.

So, what's our recommendation? The ideal cover letter is somewhere between half a page and a full-page long.  

If you want to learn how to use this relatively small space to its fullest potential , keep on reading this article and find out:

• What is a cover letter and why you need one;
• How long should a cover letter be;
• What are the key components of an effective cover letter;
• 7 tips that will make your cover letter stand out.

Table of Contents

Click on a section to skip

What is a cover letter and why you need one

How long should a cover letter be, key components of a great cover letter, more cover letter samples, 7 tips that will make your cover letter stand out, key takeaways: how long should a cover letter be.

You can think of a cover letter as your personal introduction to the employer.

And because recruiters usually read your cover letter before your resume, the responsibility of making a positive first impression lies on this compact document. 

Similarly to a resume , a cover letter gives you the space to explain why you're the best candidate for the job and how you can contribute to the company. 

But since both resume and cover letter are so similar, isn't writing one just a waste of time? 

Well, as research shows, 87% of hiring managers would strongly disagree! In fact, 49% of hiring managers admit to having invited candidates to a job interview even if their resume was weak. And that's just because of the quality of their cover letter!

So, yes, taking your time to craft a compelling cover letter does make a difference. 

But if you're still not convinced, here are 3 more reasons :

• Getting your personality across. While a resume shows the facts and figures of your professional life, a cover letter allows you to add a personal touch to your application. It’s your opportunity to speak directly to the hiring manager and show a bit of your personality.
• Showcasing your knowledge. It’s also a chance to show that you’ve done your research about the company (its needs, values, and challenges) and the role. 
• Explaining career gaps or changes . Additionally, if you have gaps in your employment history or are changing careers , your cover letter is the best place to address these points.

In short, you should always attach a cover letter to your job application. Even if the job posting you're responding to doesn't ask for it. 

Is the writer's block kicking in?

Don't let this stand between you and the perfect cover letter! Let our AI Cover Letter Writer handle it for you.

And now, let's get to the real reason why you're here. 

This is how long the ideal cover letter should actually be:

• Word count: Try to hit the 250 - 400 words range. This should be long enough to cover the essentials but short enough to keep the reader's attention.
• Number of paragraphs: When it comes to structure, your cover letter should consist of 2-4 body paragraphs, framed by an introductory and a closing paragraph. 
• Pages: Overall, your cover letter should be between half a page and a full page in length. 

Anything longer would defeat the purpose of a cover letter, which is to present yourself concisely and straightforwardly.

As you can see, a cover letter is a relatively compressed medium. So how can you make the most of its limited space? 

We’ll show you which elements shouldn't be missing from any cover letter: 

• Contact information 
• Personalized greeting
• Introductory paragraph
• Body paragraphs
• Closing paragraph
• Proper sign-off

And now, let's zoom in on each of these separately!

Contact information

Firstly, you should place your contact information at the very top of your cover letter. Make sure you include: 

• your full name,
• e-mail address,
• phone number,
• and link to your LinkedIn profile/ online portfolio (optional).

For the sake of conventions, you should also include the contact information of the recipient of your cover letter:

• their name,
• the name of the company,
• the company's address. 

The main purpose of this section is to let the recruiters know how to contact you. So, keep in mind that your contact details should always be visually distinct from the rest of the text.

When it comes to cover letters, starting off on the right foot is crucial. So, instead of a generic salutation, you should address the recipient of your cover letter by their name, like so:

• “ Dear [First Name] [Last Name], “
• or “ Dear Mr./Ms./Dr. [Last Name], ”

But how can you figure out the hiring manager's name? Well, ideally you'll see it in the job posting. If not, you can check the company's website, LinkedIn profile, or give them a quick call. 

Greeting the recipient by their name is certainly preferable, because it adds that personal touch. But there are ways to address a cover letter without a name and still make a great impression.

Thirdly, you need to open up your cover letter with a bang! 

Since the purpose of the opening paragraph is to catch the recruiter's attention from the get go, you need to start with a compelling hook.  

But there really isn't just one way of achieving this. For example , your introduction can look something like this: 

Introductory paragraph example #1: Mentioning key achievement

“ In my previous role at DEF Corp, I led a team that developed a customer relationship management system that increased client retention by 30% within the first year. Now, I am excited to bring my experience and skills to your team.”

Introductory paragraph example #2: Showing particular interest in the company

“I was excited to see the Marketing Manager position at XYZ Company posted on your website, and I am eager to bring my five years of digital marketing experience to your dynamic team. I am particularly impressed by XYZ Company’s commitment to sustainability and innovative product development, which aligns perfectly with my values and professional goals.”

Introductory paragraph example #3: Sharing a personal story

“My fascination with architecture began when I was a child, building intricate cities out of LEGO blocks. The sense of creativity and accomplishment I felt then has only grown stronger, leading me to pursue a degree in architecture and design. When I discovered the Architectural Intern position at XYZ Architects, I knew it was the perfect opportunity to combine my lifelong passion with my academic knowledge.”

Of course, the main focus rests on your body paragraphs . And once again, nothing is set in stone. Well, at least regarding the number of the paragraphs (2-4). 

But when it comes to their content , the most successful cover letters address the following: 

• Showcasing your skills and experience. But don't just list your skills and be done with it. Instead, put your skills into a real professional context. Describe a problem you've encountered in your previous job and the skills you utilized to solve it. Don't forget to also mention your results. 
• Presenting your most illustrious achievements. Whether you've obtained a certificate vouching for your skills, or any awards and recognitions, mention it! Because this might be just the thing that sets you apart from the competition.  
• Expressing your motivation for joining the company. For example, you can mention a particular project, company values, or goals that appeal to you. And be specific — recruiters don't like vagueness. 
• Demonstrating your passion for the role. Finally, you need to show that you not only have the necessary skills and experience, but also passion and genuine interest in the profession. 

You can either go for the 4-body paragraph structure, dedicating each paragraph to a different topic, or combine them as you see fit. In either case, the flow of the text has to make sense!

When you’re writing your closing paragraph, keep it short and sweet. Ideally, you'll do these 4 things:

• Reiterate your desire to work for the company. 
• Thank the hiring manager for their time and consideration.
• Express your desire to discuss further steps in-person (a.k.a. a call to action ).
• (Optionally) remind them how they can get in touch with you .

Don't know how to finish on a high? Let these 8 great cover letter endings be your inspiration!

And finally, you need to wave the hiring manager goodbye professionally. 

There's no need to come up with anything original. On the contrary, a good old “Yours sincerely,” or “ Yours faithfully,” are your best bets.

Cover letter example

Here's an example of what a good cover letter can look like. 

But this isn't just any old sample! It belongs to a real person who got hired with the help of our beautiful cover letter templates . 

So, if you like what you see, don't be shy and go explore!

Quality Control Project Technician Cover Letter Example

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

But what if you’re currently switching careers or trying to get an internship? Don't worry, we haven't forgotten about you either. 

Here are 4 more samples , two for each of these situations.

And if you happen to fancy any of them, just click on the red button in the bottom right corner and adjust the chosen sample to your liking.

How long should a cover letter be for an internship

The ideal length of your internship cover letter will probably be closer to a full page .

Since you don't have much work experience, if any, you need to dedicate more space to proving that you have what is needed to be successful. Instead of work, you can talk about your:

• academic achievements,
• relevant coursework,
• dissertation project,
• extracurricular activities that add to the internship position,
• volunteering,
• or membership in relevant societies.

Warner Bros. Public Relations Intern Cover Letter Example

University of massachusetts boston intern cover letter example, how long should a cover letter be if you're changing careers.

On the other hand, career change cover letters must focus on any transferable skills you've picked up in the past and that can be useful for your new career position. In this case, your cover letter will also probably be closer to a full page. 

Also, you need to explain the career pivot you're currently undergoing. Your cover letter should answer the following questions: 

• What's the reason for the switch? 
• What useful skills do you have? 
• How can your expertise add value to the company? 

Just to be clear, you'll eventually have to address the career change. And the sooner, the better. So don't be afraid to slide this information straight into your introductory paragraph.

Junior UX Designer Career Change Cover Letter Example

This cover letter was made using Kickresume templates.

Career Change Cover Letter Example

This cover letter was written by our experienced resume writers specifically for this profession.

Are these samples not enough? In case you'd like to see more, feel free to browse through our cover letter database . Inside, you'll find even more samples submitted by real people and also those created by our professional resume writers.

You know what's even better than a well-written cover letter? An outstanding cover letter, of course! So, what can you do to elevate yours? We've gathered the best writing tips that have stood the test of time:

• Before you start writing, do a bit of research. 
• Make sure your cover letter is visually appealing.
• Use quantifiable data to support your achievements.
• Don't simply repeat your resume. 
• Don't be shy to play the name game.
• Accessorize your cover letter with relevant keywords. 
• Proofread, proofread, proofread!

Let us expand on them a little more!

Tip #1: Before you start writing, do a bit of research

Gathering information about the company's projects, values, goals, initiatives, or even challenges gives you massive advantage. Firstly, it helps you tailor your cover letter so it fits the company's needs like a glove. Secondly, showing that you know about the company's struggles and mission creates the impression that for you it's not just about the money. 

Tip #2: Make sure your cover letter is visually appealing

Because the last thing recruiters want to see is a wall of text that's difficult to read and doesn't even make sense. Instead, work with white space and keep your paragraphs neatly organized. You can also use bullet points to make your cover letter more structured.

Tip #3: Use quantifiable data to support your achievements

Including numbers in your cover letter is an excellent way to communicate your potential — they’re specific, universal, and impactful. For example: “ I led a team that developed a customer relationship management system that increased client retention by 30% within the first year.”

Tip #4: Don't simply repeat your resume

Sure, some of the information you include in your cover letter is bound to be repeated in your resume. But instead of copy-pasting, try to provide more context. For example, why was this particular result so essential for your former team. Or, what makes you so determined to get this job (apart from the salary, of course).

Tip #5: Don't be shy to play the name game

If you know someone who's already working for the employer, make sure you name-drop them in your cover letter. Having that personal connection always helps. For once, it makes the recruiters trust you more. And it's also a good indicator that you're likely to fit in with the company culture.

Tip #6: Accessorize your cover letter with relevant keywords

This tip is especially valuable if you're submitting your job application through the ATS. Because without the right keywords, your application might not even reach the recruiters’ eyes.

But how to find out which keywords to include? Well, you need to start by reading your job posting carefully. Take note of any words or phrases that describe candidate requirements (for example skills, degrees, responsibilities, industry-specific words, etc.). Then, sprinkle these keywords naturally throughout your cover letter.

Tip #7: Proofread, proofread, proofread

And finally, we recommend you to always go through your text multiple times! Because nothing can ruin the first impression quite like stupid and unnecessary mistakes such as typos, grammatical errors, or misspellings.

The purpose of a good cover letter is to present yourself as the best candidate for the job in a concise and straightforward manner. 

That's why you should always aim for 250-400 words; 2-4 body paragraphs (framed by an introductory and a closing paragraph); and a layout that’s between half a page and a full page in length.

Despite this humble space, you should be able to cover the following sections : 

FAQ: How long should a cover letter be?

A good cover letter should be between 250 to 400 words. This range is long enough to cover all the necessary points but short enough to keep the reader's attention.

Typically, a cover letter should have 2-4 body paragraphs. These should be framed by an introductory and a closing paragraphs. Ideally, each paragraph should serve a specific purpose and be concise.

No, a cover letter should never be longer than one page. Keeping it to one page ensures that you present your qualifications concisely and respect the hiring manager's time.

In that case, you’re running the risk of not providing enough information to make a compelling case for why you're the best fit for the job.

While it's possible, a cover letter less than half a page might not fully showcase your qualifications and interest in the position. Try to write at least half a page to ensure you cover all essential points without overwhelming the reader.

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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How long should my cover letter be?

If you are a job seeker, you must have come across this question in your mind. But, what does length have to do with a cover letter?

Well, majorly everything. A very pressing question in the recruitment circles is: how long should a cover letter be for a job?

Quite literally, it asks, how far you should go in order to impress your employer?

So how long should cover letters be? The immediate answer is 1/2 of an A4 page.

Read on to find how and why this rule is applicable. Always customize it according to your target recruiter. In this blog, we will answer some of your questions:

How long should your cover letter be?

• How to correctly make your cover letter length right?
• How to structure a cover letter for optimum length?
• What should be the cover letter font size?

How many words should a cover letter be of?

How long should a cover letter be.

Let's look at the length of the following example:

The length of the cover letter varies with what your cover letter needs to do.

Now a quick review of what your cover letter should do:

• Introduce yourself
• Reassure your knowledge about the company and the position
• Demonstrate 2 - 3 examples of how your skills and experience match the recruiters' requirements
• Share your enthusiasm for working for the company/institution
• Imply an insight into your personality

And you need to do all of it in less than half a page!

Also Read: How to write a cover letter?

You shall be surprised to find that most cover letters are 2 pages in length. Professionally speaking, this is wrong. Most hiring managers do not read long cover letters.

The longer your cover letter, the lesser are your chances of getting shortlisted. Let's look at some examples of how should a cover letter look:

How long are Cover Letters?

The 2019 edition of cover letter length saw a rapid elaboration and justification of one's skills and interests. This was followed by explanatory interviews and resulted in wasting a longer time before hiring the most relevant candidate.

The 2022 edition of cover letter length has been made concise and to the point. This allows recruiters to find the exact candidate they need for shortlisting more relevant candidates.

Trends suggest that the 2022 edition of cover letter length will not necessarily compromise on space but shall highly prioritize the simplicity of language and directness of impact.

This shall enable recruiters to:

• spend lesser time before contacting the right applicant
• apply quicker filters to find the necessary candidate
• spend lesser time writing fluff and adding information
• highlight key points you want the recruiters to see

How long does a cover letter have to be?

Your cover letter should be less than one page .

Only highlight:

• your most relevant skills for the job
• what you have to offer the employer
• Awards/recognition across your career
• certifications that prove your merit

In fact, a recent survey found out that, almost 70% of employers want a cover letter of less than 1 page, and about 25% responded that a shorter cover letter is better.

The usual preferences around the question - how long should a cover letters be:

Ensuring Readability - Cover Letter Length

Here are the few things to consider for the ideal cover letter length:

Cover Letter Formatting

The second most important thing after the length of cover letter is the format.

You must choose a legible font. Resume experts at Hiration suggests Calibri or Open Sans.

Ensure a readable font size of about 12 points.

Your margins should be about 1 inch all around, with the text left aligned or justified.

To ensure maximum readability, add spaces between:

• salutation and text
• text and signature

Also Read: Key Tips for writing a cover letter

Do not Waste Key Blank Space

This brings us the very next rule: do not waste the space you are supposed to cover with useless information.

• over-explaining your contributions
• apologizing for skills you don’t have

Examples of wasteful sentences are: “Despite my limited experience with marketing…”, etc.

How long does a cover letter need to be?

There is no specific word count you should aim for when writing a cover letter (unless the employer gives you a specific word count).

Instead of focusing on the number of words, focus on making your cover letter one page or less, with a readable font and font size, and enough white space between paragraphs and in the margins.

In order to get a second opinion on your cover letter before posting it or sending it somewhere, give a print out of it to your family member or friend and ask if it looks too cluttered.

Highlight the Right Experiences

Not sure what skills and experiences you should be featuring? Drop the text of the job description into a word cloud tool like Wordle, and see what stands out. The words with higher frequencies are what the recruiter is looking for.

Email Subject Line

When emailing your cover letter, it is even more important to be concise.

Most readers pay attention to the first paragraph when reading an email. Most will ignore the rest of the message. 2 paragraphs of which the first one consisting an introduction and second describing why you are eligible for the job is enough with a closing paragraph at the end.

You can also make your email cover letter stand out with a clear, concise email subject line.

Typically, you want to include the title of the position that you are applying for and your name. For example, Editorial Assistant - John Smith.

If possible, try to keep the meat of your subject line (specifically, the job title and your name) under 30 characters . This is about as much as people can see on their mobile devices, which is often how people check their email.

How to make cover letter length right

To understand how long can a cover letter be, imagine you need to buy a car.

Do you ever read the long literature or spend hours listening to a salesman describe the functionalities of a particular car?

You only listen to the necessary specifications matching your needs.

The same goes for a cover letter. Check out the following length of a cover letter example:

This example shows how long a cover letter first paragraph should be, and why.

Here's another:

Structuring your Cover Letter

First, enter your name as the largest text. Then enter your contact information:

• Phone number
• Email Address

After the header, start your actual cover letter.

Let us break the above example into the following steps to understand exactly how to optimize the paragraphs to make it most effective.

Also Read: How to start a cover letter?

Cover Letter Length: Salutation

The following example portrays how to write the salutation in your cover letter.

Dan Wilkins HR Manager Bro Code Limited

Cover Letter Length: 1st paragraph

Let's look at the corresponding example:

CCP & TTL1 Certified Collection Manager & Credit Analyst with a prolific 16-year track record of overseeing collection management and credit control for Fortune 500 companies. Adept at conceptualizing and implementing initiatives to drive continuous process improvement within the control and compliance framework to achieve operational excellence, I am extremely interested in the profile of Collection Manager & Credit Analysis Expert at Bro Code.

How long is a cover letter first paragraph?

It has all the elements of the first paragraph of an ideally long cover letter:

• It starts with the certificate name
• It displays your profile title(s)
• It shows your years of experience
• It substantiates your most pressing contributions
• It then exemplifies why you are such a great fit for your target position

It's 2 sentences long with 64 words.

There is no generic element in it. It displays your genuine interest and proposes why you think you are the best candidate for the job.

And it is based on your experience. That's how you write a job-winning cover letter.

Cover Letter Length: 2nd paragraph

In my present tenure as the Assistant Manager at Accenture, I have been independently managing 11 accounts while incubating and managing a team of 15 to supervise collections from Expedia on behalf of Marriott. As the Lead at IBM UK across London, Manchester & Liverpool, I spearheaded the Cash & Collections Application team to steer process development and deliver stellar levels of customer service. In my previous role as the Process Developer at Miss Effective, I effectively executed the Green Belt project (US/London) while steering process migration for USA Business Credit Services.

How long is a cover letter second paragraph?

The second paragraph of the cover letter is slightly longer, about 93 words long.

It does not pound its chest and claims "I'm the best". Instead, it simply showcases the right numbers. Again, not a generic cover letter.

But, how do you do it?

First, read the job description very carefully. Secondly, go down memory lane and brainstorm about the times you delivered what the target job is exactly looking for.

Cover Letter Length: 3rd paragraph

I was declared a recipient of the Top Collector Award & Maintenance Award while demonstrating the capability to achieve 99% accuracy and productively managing a portfolio of USD 1.5 M per month.

How long is a cover letter third paragraph?

The hiring manager should have not stopped skimming and started reading your cover letter.

Here's why it worked:

• It did not just say, "I like the company."
• It proved the same, based on numbers
• It showed your exact skills

Read their mission statement and "about us" page. Read news articles about them. Find out their philosophy on training and staff development.

In short, state the reasons why that particular organization is the dream company for you.

Cover Letter Length: 4th/5th paragraph

Let's look at the following example:

It is difficult to come away un-awed by the passion for excellence that Bro Code has displayed in its meteoric rise to become a stalwart in this domain. Despite a presence in 9 countries, it values its employees & ensures a continuous learning environment. Hence, I consider Bro Code to be my most preferred employer. Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person.

How long is a cover letter fourth paragraph?

The fourth paragraph always entertains the nature of the organization and your reason for wanting to attend to the same. You should:

• Read about the company before writing the concluding paragraph
• Show eagerness for the company and the recruiter

Cover Letter Length: Signature

Always end on a sincere note as does the following example.

Sincerely, Sussane Stephens Enclosure: Resume

Ensure a sustainable gap between the text and the signature.

Still not clear about how long should a cover letter be? You may read our guide on the same.

The following is a concise guide for the same thing.

Academic Cover Letter Length

An academic cover letter could run up to 2 pages.

The question - how long should a cover letter be for an academic position - enables us to rethink the scope of an academic cover letter length.

Basically, it incorporates evidence, enthusiasm, and rationale.

On a larger scale, the academic cover letter covers highlights the following:

• Current Position
• Research Interests/Affiliations
• Scholarly Publications
• Selected Awards & Honors
• Conference Presentations/Papers
• Invited Talks
• Additional Publications
• Teaching Experiences

Further, if asked, it may also encompass a "Statement Of Purpose". The SOP relates to the readers the motivation/inspiration of the candidate behind opting for the particular position he/she is seeking.

This may easily run from 750 - 1000 words.

Also Read: How to write a cover letter enclosure?

Cover Letter FAQs

How long does a cover letter need to be? Here are the common questions.

Should a cover letter be of 2 pages?

No, a cover letter should not be of 2 pages.

A cover letter that is of 2 pages violates both the definition and the parameters - a short summary of why you're the best bet for the job.

In fact, a resume can extend to 2 pages only if you possess 10+ years of experience.

Should a cover letter be of 1 page?

The best cover letter length is less than 1 page. Smart and short cover letters allow a detailed eye-time with the manager.

In fact, a long cover letter often sends the message that you are unsure about your capabilities.

Is my cover letter too lengthy?

If your cover letter is of 1 full page or longer, then it will be considered lengthy.

A 2 - 3 page length of cover letter is a waste of paper.

A cover letter consists of 3 paragraphs explaining why you're the perfect candidate for the profile you're applying for.

What should be the font size for my cover letter?

The font you use for your cover letter should be of the same font size as that of your resume.

This said, the ideal font size for both is 12 pts.

Cover letter should be 250 - 300 words long.

This is because that's the number of words that take up a little more space than half a page with 12-pt. size.

How long should a digital cover letter be?

The length of a digital cover letter should be the same as that of a paper cover letter. Mainly

• <1 full page
• 250-300 words
• 3 paragraphs

The difference in an electronic cover letter would be in the address section in the starting and the subject line.

Should there be double spacing in a cover letter?

There should not be double space in a cover letter.

The line spacing of your cover letter should effectively be between 1 - 1.5.

Also, after ending each paragraph, give space of one blank line to clearly distinguish between the paragraphs.

How long should a cover letter be for an internship?

Your resume for cover should not be more than 1 page, and ideally withing 400-500 words.

The basic principle of a cover letter for an internship and a cover letter for a job is the same. The only differene is that, in internship cover letter, you need to focus more on your academics and extracarricular activities.

What length should an academic cover letter be?

Usually, an academic cover letter is called an SOP or a "Statement Of Purpose".

This can be 2 pages long - which is enough to demonstrate your:

• research work
• accomplishments
• relevant accolades
• departmental service

In general, an academic cover letter length is usually 1.5 - 2 pages long. This is about 5 - 8 paragraphs.

Does the length of a cover letter matter?

The right length of a cover letter signifies that you are able to justify your profile and highlight the most relevant experiences.

The number of interviews that you'll get very much depends on the length of your cover letter. So the question now is, how to make the cover letter of the right length?

How long does it take to write a Cover Letter?

Well, you should ideally spend 30 minutes writing a cover letter and 10 minutes proofreading it.

The examples on the page shall help you answer how long should a cover letter be.

Follow the ideal cover letter length for the most number of responses from your hiring manager.

You may also get it reviewed by industry-specific professionals at Hiration.

Key Takeaways

Here are the most important points to practice while reducing your cover letter length:

• Limit your cover letter to half a page
• Structure your cover letter in 3 paragraphs
• Research about the company to ensure that the cover letter is tailored to the job listing
• Sell Yourself Subtly
• Be Concise to ensure that the recruiter is presented with a quick snapshot of your achievements
• Customize the cover letter as per the profile you're targeting
• Proofread to make sure there are no errors and mistakes
• Limit your contact information to Phone number, Email Address & location

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.

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How Long Should An Optimized Cover Letter Be?

A cover letter has potential to be too long at times.

Research suggests that 83% of hiring managers state that cover letters are important in their hiring decisions. One of the main reasons is that it helps make a distinction between candidates with similar qualifications. A cover letter is an important part of the job application process. It provides an opportunity for applicants to highlight their skills, qualifications, and enthusiasm for the job. However, determining the length of a cover letter can be challenging. In this article, you’ll learn about the appropriate length for a cover letter, and some tips on the most effective way to write one.

Is a Two-Page Cover Letter Too Long?

A two page cover letter is way too long. In the fast paced technological era we are currently living in, hiring managers do not have time to read monologues. They typically skim through cover letters to quickly gather the relevant information. A long document increases the chances of important information being overlooked, or that the hiring manager will lose interest before arriving at the key points.

Additionally, a well-written cover letter demonstrates the candidate's ability to communicate efficiently and effectively. A two page cover letter may give the impression of a lack of conciseness, and an inability to prioritize information; all of which can be a red flag about the applicant's skills in general.

However, in some instances (typically with shortlisted candidates), hiring managers may require potential employees to write a longer cover letter to gain deeper insight into their experience.

Is a 300-Word Cover Letter Too Much?

A 300-word cover letter is the right length for a cover letter. It allows candidates to provide a concise explanation of their relevant experience, skills, what they can offer the company, and why they’re applying for the job. Within three hundred words, applicants can capture the reader's attention and increase the likelihood of the hiring manager reading the entire document. It’s tempting to want to provide detailed information to make a good impression. However, as mentioned, this can have the opposite effect. Three hundred words forces the writer to prioritize their most relevant skills, qualifications, and experience.

Is 200 Words Too Short For a Cover Letter?

Although a 200-word cover letter does seem short, it can be ideal for some job applications. For example, for entry-level positions with a simple job description, and the candidate doesn’t have much experience. With short cover letters, the challenge lies in ensuring that the limited word count is used to present the most relevant information in a way that will highlight the applicant's qualifications, skills, and experiences most effectively.

Tips For Writing a Good Cover Letter

There is no right or wrong way to write a cover letter; however, there is certain information that you will need to include. Here are some tips on how to write a good cover letter:

● Respect Guidelines: Depending on the job, you may be asked to write a specific cover letter. This could be in relation to length, or the information to put in the letter. Read the job post carefully so you’ll know if there are any guidelines to follow.

● Introduction: Start with a professional salutation such as, ‘Dear [name of hiring manager],’ or ‘Dear Sir or Madam’ and give a brief explanation about who you are and how you found the job.

● Highlight Skills: Mention your current job title, relevant skills, qualifications, and experience. Showcase why you’re best suited for the job by focusing on the skills, qualifications, and experience that are most relevant to the position.

● Extra Information: Explain why you’re genuinely interested in the job. If you have been out of work for a while, you can explain why and mention the skills you gained while you were unemployed.

● Ending: Thank the hiring manager for reading through your application and let them know the best way to contact you. End the letter with, ‘Yours sincerely,’ if you addressed the reader by name, or simply thank them. Finally, read over the letter to ensure there are no spelling or grammar errors.

Regardless of the length of the cover letter, your main aim should be to ensure that it’s impactful and highlights your skills, qualifications, and experience in a way that presents you in the best way possible.

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How Long Should a Cover Letter Be?

How long should a cover letter be? A cover letter should be no longer than one page and no less than half a page. It should be divided into four paragraphs. This length shows hiring managers why you’re right for the job while respecting their time.

Most applications for tech jobs (and any other job) will request that you write a cover letter as part of the application process. The purpose of this letter is to share information about your background and what makes you suitable for the position.

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If you’re a job seeker, you may be asking yourself the question: how long should a cover letter be? If it’s too short, you might look like someone who is not passionate about the job. On the other hand, if it’s too long, an employer may gloss over important details.

We’re going to discuss how long a cover letter should be, and explore a few factors you should consider when writing one as you apply for a job.

Why Do I Need a Cover Letter?

While cover letters are often optional, many employers require that you submit a cover letter for the job. But even if submitting a cover letter is not a requirement, it is still a useful document to attach to your job application.

Cover letters, unlike letters of interest , allow you to explore why you would be a good fit for a job in more depth. And they give you the ability to share more information about yourself alongside your resume and application. 

The ideal cover letter length is between half a page and one page. But this depends on the content you want to include. Your cover letter should include no more than four paragraphs of writing aside from the address and contact information. But it could be even shorter if you are writing an email.

To ensure you use the right cover letter format , here’s a list of six factors that you should consider when writing your letter:

1. Focus on your relevant skills

It can be tempting to talk about all the experiences you have had and how they shaped you as a worker. You could talk about all the semesters you spent abroad or the internships you took in college.

But a cover letter should be short. You should focus only on your relevant skills and background. So, if you have some experience that relates directly to a position, then you should mention it.

However, you should make sure that you don’t add in too much filler content. This kind of content does not make it clear to the employer why you are the right candidate for a position.

2. Use no more than four paragraphs

As we discussed earlier, your cover letter should be between half a page and one full page long. This will only give you room for about four paragraphs. So, when you are writing your cover letter, you should aim to write three or four paragraphs which are easy to read.

For instance, your first paragraph can be an introduction to your background and a description of the position for which you are applying. Your next two paragraphs could focus on experiences that qualify you for a position. Then, your final paragraph could act as a closing statement for your letter.

3. Do not use a word count

One way that people measure the length of content is by using word counts. Indeed, “half a page” is not a very clear measure of how long a cover letter should be.

However, if you’re asking yourself “How many words should a cover letter be?” you can stop right there. Unless there is a word count imposed by the employer, you don’t need to worry about using a specific word count. Your cover letter may end up between 300 and 400 words. That’s about how much you can fit on a properly-styled page of paper. But you can use fewer words if you want.

4. Leave some information to be revealed later

The cover letter is designed to help you pitch yourself to an employer. It is not a resume, which lists all of your accomplishments. Nor is it a job application. You have control over exactly how you structure your letter and what you include.

In your cover letter, you should try to leave some information that you can mention later. You should mention your highlight accomplishments that are relevant to the job. Even if you have a lot of impressive accomplishments, you don’t have to fit them all into your cover letter.

If you advance to a job interview , you’ll delve into your experience in more depth. The cover letter is your chance to give an employer a taste of your expertise and skills. It’s not the full story of your work history.

5. Ask for a review

If your cover letter is still long and you’re not sure what to remove, then you may want to ask someone for a second opinion.

They’ll be able to give you specific and actionable feedback on how you can improve. They may even notice things you would have missed. It’s often difficult to find problems in your own writing.

6. Use clear and concise sentences

One way to ensure your cover letter remains brief is to use short sentences that communicate only the information that you need to share.

For instance, if you are describing your college internship, simply mention the name of the organization and one thing you learned. This information could be broken down into two or three different sentences. This might be its own paragraph.

Toward the end of each paragraph, you should write a concluding sentence that links the main point you are making back to you. This will ensure you retain the attention of your reader.

How to Format a Cover Letter

While the length of your cover letter is important, so is making sure that you include all the necessary information.

Here are the main points that you should include in your letter:

• Heading 
• Contact information (phone number, email address, mailing address)
• Introductory paragraph
• Main body (your qualifications, skills, educational history)
• Closing paragraph

Also, your cover letter should use a simple and readable font and font size. You may want to use Times New Roman with a font size of 12, which is easy to read.

Your cover letter should also be surrounded by a one-inch margin. Don’t change the margins to fit in more text. This makes your cover letter cluttered and hard to read. There should also be space between paragraphs. White space on your cover letter is not a bad thing. The less text on the page, the easier it will be to read your letter.

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

Cover letters are an important part of the job application process, and a strong candidate has a strong cover letter.

When you are writing your cover letter, focus on the skills and experiences that are relevant to the position for which you are applying. Use short sentences and ignore the voice telling you to include a list of every impressive accomplishment.

By following the guidance in this article, you should have no trouble writing a cover letter that is neither too short nor too long. Writing a good and clear cover letter can make the difference between getting an interview and being rejected.

About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .

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Why Include a Cover Letter

Email cover letter length, cover letter word count, use a concise subject line, how to format a cover letter.

Cover letters are an important part of the  job application process . You should  almost always send a cover letter  with a job application unless the hiring manager specifically asks you not to.

However, one thing that is less clear is how long your cover letter should be. If it is too short, employers might think you do not care much about the job. If it is too long, employers might not take the time to read your letter and may not consider you for an interview.

Read below for more advice on how long your cover letter should be, as well as additional advice on writing a strong cover letter.

Should you include a cover letter with your resume? Some employers  require cover letters , and you can find out if they do by reading the job posting. If a cover letter is required, the job advertisement will mention it.

Jobvite's Recruiter Nation Survey reports that only 27% of recruiters said that cover letters are important in their hiring decisions, up from 8% in 2017. A CareerBuilder survey reports that 40% of human resources managers responded that a cover letter would help an applicant get noticed.

Cover letter requirements vary between employers, industries, and the jobs the organization is filling. They also vary depending on whether you're sending an email cover letter, sending a printed letter attachment, or uploading your document.

Even when a cover letter isn't required, it can boost your chances of getting hired if you include one when you apply for a job.

Therefore, only leave out a cover letter when the employer specifically asks you not to send one.

How Long Should Your Cover Letter Be?

Should you keep your cover letter short, or should it be a full page or even longer? Your cover letter should be no longer than one page. If you're sending an email letter, it can be even shorter.

In fact, as far as how long your cover letter should be, shorter is better. The exception would be when an employer requests a letter that's a specific length or number of words.

• Your cover letter should be a maximum of one page, and shorter than that for an email cover letter.
• Some employers want even less. A Saddleback College survey reported that almost 70% of employers wanted a cover letter of a half page or shorter, 20% had no preference, and 12% expected a full page letter.

Your letter should concisely highlight your most relevant qualifications for the job and what you have to offer the employer.

When sending an  email cover letter , it's even more important to be concise. The first paragraph is what readers pay attention to when reading an email. The rest of the message is typically skimmed. Two paragraphs—one that serves as an introduction, and one that explains your qualification for the job—and then a closing is sufficient.

There is no specific word count you should aim for when writing a cover letter (unless the employer gives you a specific word count). Instead of focusing on the number of words, focus on making your cover letter one page or less, with a readable font and font size, and enough white space between paragraphs and in the margins.

Your goal is to  highlight your most relevant qualifications for the job , not to repeat everything that's on your resume.

However, if you use a 12-point font, a full page letter, not including the heading or signature, would be approximately 250 to 400 words.

You might want to hand a printed out version of your cover letter to a friend or family member and ask them if the letter seems too wordy, or too difficult to read.

You can also make your email cover letter stand out with a clear, concise email  subject line . Typically, you want to include the title of the position that you are applying for and your name. For example: Editorial Assistant-John Smith (try to keep it less than 30 characters).

This is about as much as people can see on their mobile devices, which is often how people check their email.

Just as important as the length of your cover letter is the  format . You will want to choose a  font  that is simple and legible (such as Arial, Calibri, Verdana, or Times New Roman) in a readable font size (typically 12 point).

Your  letter should include the following:

• Heading (hard copy letter)
• Introductory Paragraph
• Your Qualifications (one to three paragraphs or a list of bullet points)
• Signature (include your contact information in your signature when sending an email letter)

Your  margins  should be 1-inch all around, with the text aligned to the left.

You also want to leave space between paragraphs in your cover letter , as well as between your salutation and the text (and between your text and the signature), so that your letter is easy to read.

A good rule of thumb is that you always want a  good amount of white space on the paper . This will prevent your letter from looking too cluttered and difficult to read.

Jobvite. " Recruiter Nation Survey ," page 19. Accessed Jan. 3, 2022.

CareerBuilder. " How to Create a Cover Letter That Gets Attention ." Accessed Jan. 3, 2022.

CareerOneStop. " Write Effective Cover Letters ." Accessed Jan. 3, 2022.

Saddleback College. " Your Resume is Your 1st Interview ." Accessed Jan. 3, 2022.

How Long Should a Cover Letter Be? (Examples)

By Biron Clark

Published: November 10, 2023

Cover Letters

Biron Clark

Writer & Career Coach

If you’re wondering how long a cover letter should be, this article has everything you need to know (including exactly how many words to make your cover letter).

I’m going to share why most job seekers are making their cover letters far too long, and why you will likely get more job interviews by writing less in your cover letter.

Let’s get started…

How Long Should a Cover Letter Be?

Cover letters should be one page long and total 75 to 250 words. This recommendation applies to both printed and email cover letters. It’s okay if your cover letter doesn’t take up an entire page, but it should never exceed one full page.

Job seekers needing to explain gaps in employment , a recent change in career path, etc., may want to utilize more words in their cover letter than someone with a more standard background.

A job seeker who is staying within their current industry and career path (e.g. moving from Software Engineer to Senior Software Engineer) and not needing to explain a lengthy work gap should aim to be on the lower end of the recommended cover letter word count mentioned above — somewhere between 70 and 150 words.

As an example, my favorite cover letter template from Harvard Business Review has only 76 words:

As you customize this cover letter, the word count will likely rise a bit, but it’ll remain much shorter than what most job seekers send. And that’s a good thing!

This type of letter is going to be very different than what most job seekers are sending and what you’ve seen recommended online, and that’s often a plus.

Coming up soon, I’ll explain why a shorter cover letter may improve your odds of hearing back on a job application.

How Many Paragraphs Should a Cover Letter Include?

The typical cover letter should contain three to six paragraphs. Each paragraph should be relatively short, containing two to four sentences. This is especially important in the first paragraph of your cover letter, where you want to entice the reader and encourage them to keep reading by providing a short, punchy opening.

In general, when writing to grab someone’s attention, focus heavily on making the first paragraph compelling, because this is your first impression or “elevator pitch,” for why they should keep reading.

Now that you know how long a cover letter should be, let’s look at some specific benefits of using this length, which is shorter than some people recommend.

Reasons to Consider a Shorter Cover Letter

Now that you know how many words a cover letter should be, let’s talk about why I recommend this as the ideal length, even though some career experts recommend your cover letter be longer.

There are four things that happen when you keep your cover letter relatively short…

1. You Stand Out by Being Different

Here’s an example of a typical full-page cover letter that many job seekers are sending:

If you’ve sent something like that in the past, it’s NOT your fault…

Almost every website with cover letter templates recommends this format, and it’s what you’re constantly told to send.

But that’s the beauty of limiting your cover letter to my ideal cover letter length of 75 to 250 words. It’s different than what everyone else is doing!

From the first glance, you’re showing the hiring manager that your cover letter is unique and worth reading closely . You show that you’re not going to bore them half to sleep with yet another generic letter containing info from a template or info that’s already on your resume.

Whereas, if you send a full-page cover letter like the image/example above, the hiring manager is thinking, “Okay, here’s another huge page of info to read through that’s probably based on a template.”

This happens to them over and over, all day.

That brings me to my next benefit…

2. You Get Your Cover Letter Read (Not Skimmed!)

Most job seekers send cover letters that so long-winded that nobody wants to read them. The hiring manager may read to the second or third paragraph, but they’re unlikely to through to the end.

Beyond that, job hunters send cover letters that repeat information from their resume, which doesn’t provide any value to the hiring manager or recruiter .

But because your cover letter is short, and ideally has small paragraphs, it’s inviting to read. Hiring managers open your email or letter and think, “Great, I can read this no problem.”

So they read your cover letter from start to finish without skipping a word!

This is why you should always send the hiring manager a short cover letter where each line has a purpose and message and does something to sell them on why you deserve the interview.

You don’t have to take my word for it, though. Test it! Send half of your cover letters in the standard, full-page style seen above, but with the other half, test what I’m suggesting here. Greatly reduce the word count, get right to the point, only offer info that’s not on your resume.

We’ve now looked at two reasons why the full-page cover letter is not the ideal length/approach. But I’ve got two more reasons for you…

3. You Draw Attention to Your Strongest Points/Skills

If you’re naming 20 different skills and qualifications in your cover letter, it’s hard for a recruiter or hiring manager to pick out the most important pieces.

Whereas, if you just name your three or four strongest arguments for why you’d be a great fit for their job description, those points will stand out (and get read, as mentioned above).

Sometimes less is more, and with cover letters, it’s often the case!

So this is another factor to consider when deciding how long your cover letter should be.

4. You Get Your “Call to Action” Read So You Win More Interviews

Finally, you should end each cover letter with a “Call to Action,” which I’ll explain in the next section.

This is where you ask for the interview, which is something many job seekers don’t do properly (or don’t do at all) in their cover letter.

And by keeping your letter brief, this closing paragraph comes relatively quickly… sometimes as the third or fourth paragraph… so it’s much more likely to get the reader’s full attention which means you’ll get more interviews.

Recommended Cover Letter Font Size

The best font size for your cover letter is 12 points, whether you’re sending a printed or an email cover letter. Avoid fancy fonts and choose a simple, easy-to-read font like Calibri or Arial. Include plenty of white space and small, punchy paragraphs. It’s better to have multiple, concise paragraphs in your cover letter than one or two very long paragraphs. This helps with readability.

How to End Your Cover Letter: Ask for the Interview

This is one other mistake a lot of job seekers make with their cover letters, along with repeating info on the resume and just being far too long-winded. They don’t ask for the interview in their closing paragraph!

The whole point of the cover letter is to win you job interviews . So after you’ve got the specific word count you want, make sure to finish up by actually asking the hiring manager to call you and set up a time to discuss in more detail!

Here’s an example of how you could conclude an email cover letter:

I’d love to discuss the position over the phone and provide a bit more context for how I can help you in this role. Are you available for a phone call later this week or early next week? My phone number is 555-218-4987.

Or, simply use the cover letter conclusion from the first example in this article, from Harvard Business Review:

I have attached my resume for your review and would welcome the chance to speak with you sometime.

However, I prefer a slightly stronger conclusion to a cover letter that really prompts the hiring manager to reply to a direct question. That should get you more responses from your cover letter, no matter your cover letter length!

Conclusion: How Many Words Should a Cover Letter Be?

To reiterate how long a cover letter should be, I recommend sticking to 250 words or less and never exceeding one page.

It’s beneficial to keep your letter short and concise for both a printed cover letter and a cover letter sent by email.

The shorter format allows you to focus on your strongest points and grab the hiring manager’s attention without overwhelming them with too much text or info. This will help you get more interviews and separate you from other job seekers who send long, generic, cut-and-paste cover letters with their applications.

However, as mentioned earlier, the length of your cover letter will vary depending on the industry (in a very formal, traditional industry, you may want to go for a slightly longer word count).

If you have an unusual scenario to explain, then your ideal cover letter length may be longer, too.

So don’t take the advice above as a hard-and-fast rule, but just a general guideline on how long a typical cover letter should be to win more job interviews.

As a final step, make sure to proofread everything! Sending a cover letter with a typo or mistake can cost you the job interview even if you have great qualifications and writing style.

More cover letter resources:

• Do you need to send a cover letter?
• How to write a cover letter with no experience
• 3 steps to writing a cover letter that stands out

About the Author

Read more articles by Biron Clark

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How Long Should a Cover Letter Be in 2024? (+Examples)

Do you want to know what the perfect length of a cover letter is? What is the ideal number of words that a cover letter should have? And how many paragraphs should you include?  If you are looking for answers to these and more cover letter questions, you are in the right place.

The quick answer is that a cover letter should never be longer than a page, 400 words, or six paragraphs.

However, if you want to dive deeper into the cover letter nuances and become a real expert, you are in the right place. So, if you want to learn in detail how to write the perfect cover letter of a perfect length, just keep reading.

For more general information about cover letters , go and have a look at the first article from our series Cover Letter Guide: What is the Cover Letter. There, you will find a definition of what a cover letter is, what makes it different from a letter of motivation, and a short guide on how to write a great cover letter.

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What is the ideal cover letter length for 2024?

When it comes to cover letters,  the longer, the better  does not apply.  Even if you have years of expertise and you worked extremely hard on gathering professional skills and experiences  — and now you want to show it off all in detail on four pages — don’t.

Sometimes, less is more. This is the case for a good cover letter. It is crucial to highlight the experiences that are truly relevant to the advertised position. Don’t worry, there will be plenty of time to talk about your skills and achievements in more detail once you get the interview.

Rather, think of a cover letter as a tasteful, comprehensive, short advertisement. You want to catch the attention of a hiring manager and make it clear that you are a highly experienced professional fit for the role. Yet, at the same time, you don’t want to bore and overwhelm the person who is making the selection in the first round of the hiring process.

It is important to realize that in large companies, the hiring manager and the HR department have a very short time to go through your application.  On average, per one vacancy, there  are  up to 250 applicants. This means you must make your cover letter stand out from the crowd – but also be easy to read.

What follows are the tips on how to do it!

Read the instructions

Always make sure you read the employers’ instructions properly.  In many vacancy announcements, there is a clear list of what is required from an applicant. Often, these also indicate the expected length and form of a cover letter.

If specific regulations are not included, don’t worry. In this case, you can go for the standardized version of a cover letter.

Junior vs Senior

If you are at the start of your career  and are applying for a junior position   where it is expected to have a lack of practical experience, writing around 200 words is perfectly acceptable. A cover letter for an internship can be equally long. If you don’t have prior experience, you can focus on your inner motivation, education, and extra-curricular activities.

For an experienced candidate , the word count can be doubled. However, it really shouldn’t exceed 400 words in any scenario – unless specifically requested. At the same time,  a cover letter should never exceed 1 page.  If you do so, you completely disobey all the rules of this genre, and it won't work to your advantage.

While this length may sound too short, and you may feel tempted to write more about many of your professional accomplishments, it may eliminate you from the selection process. Being selective and cutting straight to the point makes you a better candidate as opposed to one who writes their whole life story.

Career vs Academic cover letter

The rules listed in the previous paragraph are almost universally true when we speak of a career cover letter.

However, an academic cover letter is conventionally longer. If you are wondering how long an academic cover letter should be, know that  the standard length is one page and a half . On the other hand, it is never longer than two pages.

Cover letter heading length

The same cover letter rules apply here, too. A short, simple, and catchy heading will get you far.

Do not exceed two sentences; one is advisable. Either use your full name or a catchphrase, such as: “ Why am I the best for the role of XY ”. However, do this only when you are sure that the company and the position that you are interested in aren't too formal.

How long should the first paragraph be

This paragraph is to capture the attention of the reader.  It does not have to be longer than two or three sentences.  State who you are, where and how you found the opportunity, and why you are interested in it. Do this in a catchy way, though! If you heard about the position from a person in common, do not hesitate to mention their name.

Remember, the first paragraph is short – do not waste words. Make yourself an attractive candidate right from the beginning, and mention your biggest assets right here – such as the length of experience or quality of your education.

How long should the second paragraph be

Arguably the most important part of your cover letter. Therefore,  you should make the second paragraph the most extensive and longest part of your cover letter.  Write about your accomplishments and past work experiences in detail. Explain why you are the best candidate for the role and what your skills are that no one else has.

On the other hand, remember —  you still must write at least one more paragraph in the body of the cover letter, as well as the closing paragraph. Therefore, don’t go overboard with the length.

The best thing to do is to initially write freely and more. Then, you can cut the number of words down later during later stages of editing. This way, you won’t limit your creativity from the start by being too focused on the correct word count.

How many words/paragraphs should a cover letter be

• As we've already stressed, your cover letter shouldn’t be too long. Keep it under one page. However, sometimes only half a page may not be long enough. Find the right balance.
• When it comes to the number of words, never exceed 400 words. 250-300 words are the ideal length of an average cover letter.
• The perfect number of paragraphs in a cover letter ranges from three to four.  The maximum number of paragraphs that are acceptable is six.

Cover letter examples by length

If you want to see the instructions applied in real life, have a look at the cover letter examples of various lengths examples below. All three of these people managed to land the job by using the kickresume cover letter template ! 

Cover letter example 1: Short version: Half a page

Cover letter example 2: Medium version: Between half a page and a page

Cover letter example 3: Long version: A page

If you liked these  cover letter samples  and you want your cover letter to look the same, use  one of our  cover letter templates!  You can go for the free or the premium version. It is super easy to use, so you’re just a click away from the cover letter of your dreams!

Cover letter formatting

Not only length but also the way you format the cover letter matters. Your goal is to  make it very easy to read.  You will achieve this by keeping your cover letter structured, nicely designed, and well-formatted. Here are the tips on how to achieve this:

• When it comes to the font of a cover letter,  try to imagine being a busy hiring manager. You want to make their job as easy as possible – so go for a font that is easy to read. At the same time, you want to create a professional impression. In other words, the best font for your cover letter would be the classic  Times New Roman, Arial , or  Calibri . However, if you are confident enough to experiment and you want to make your cover letter stand out from the crowd with a more eye-catching design, go for it. But forget to ensure that the text should be easy to navigate and read – that is the priority. 
• The letter size  matters, too. Anything between 10.5 and 12 is good. You don’t want to make the letters too small, so they would be hard to read, or too large, so you don’t exceed one page.
• The margins  of a cover letter are conventionally 1.5 or 1.
• A cover letter should never be   double-spaced. You want to fit all the information on one page — with double spacing, you wouldn’t be able to.

How long should an email cover letter be? 

Today, unless specifically instructed to do otherwise, the cover letter is conventionally sent as an email attachment.

Just like with the cover letter itself, sending a short and precise email is better than a long and overly complicated one.

In your email you must include:

• a relevant subject:  if the subject title is not included in the vacancy instructions, use the name of the position for which you are applying;
• a polite greeting:  address the person by their full name/if not available, Dear Sir/Madam will do
• refer to your attached cover letter and resume;
• express hopes for the future , consider attaching a phone number where they can reach you;
• close with best regards/best wishes and your full name and surname;

Email cover letter length examples

Email cover letter example 1.

Email cover letter example 2

Email cover letter example 3

And that’s about it. There is no need to make it too elaborate – all the important information is in the attachment.

Now hit that send sign and wait for the response. After listening to all the advice, we have no doubts you will receive positive news. The Kickresume team wishes you the best of luck!

Now, when you have that cover letter in your pocket, we are sure you also want an amazing-looking resume. The good news is that you are just a click away from our Kickresume CV templates!  You can even easily  turn your LinkedIn profile into a great resume .

How Long Should a Cover Letter Be FAQ

What is the ideal word length of a cover letter.

Your cover letter should be between 250 to 400 words long.

A cover letter isn't required – should I still send it?

Yes, this is your chance to stand out from the crowd of applicants and make it clear that you’re willing to put in the effort.

Is a 1000-word cover letter too long?

Yes, it is. It's never advised to exceed 400, max. 500 words.

Is it ok to have a cover letter that is two pages long?

No, you should always limit your cover letter to only one page. Recruiters don't have time to read long essays. They also like familiarity and known formats.

Can bullet points be used to shorten a cover letter?

Yes, using bullet points can help make your cover letter concise and highlight key achievements without reducing its effectiveness. Bullet points should be used to emphasize specific accomplishments, break up large blocks of text, and quickly convey important information.

Kaja Jurčišinová

Kaja Jurcisinova is a fresh graduate and a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.

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How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

Ideal Cover Letter Length: How Long Should A Cover Letter Be?

In This Guide:

How long should a cover letter be, example of one-page cover letter, how to achieve the ideal cover letter length, how to make the most of your cover letter word length and arrangement.

At last, you found the job of your dreams!

The hours of scrolling through websites before bed has finally paid off.

It’s right there on the screen of your phone, just one cover letter away.

You immediately start thinking about all the things you can list in your letter.

Past job experiences, internships, soft and hard skills…

At one point, you notice the short cover letter has turned into a 3-page novel.

Is it too much?

How long is a cover letter?

And how long is too long when you’re writing about yourself and your achievements?

Can a cover letter be too short, resulting in everyone collectively laughing at your lack of imagination and experience?

Stop. Take a moment to breathe.

If you’re researching how long should a cover letter be, you’re already on the right path.

We will answer all your questions and more so that you can create a memorable cover letter that will impress the recruiters and land you the job of your dreams.

And if you need some inspiration, take a look at some cover letter examples .

Be a first-hand witness to how people just like you have found the balance between length and structure to build a cover letter that becomes the center of attention.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

The average length of a cover letter is half a page. The content should contain no more than 4 paragraphs . The first one being an introduction about yourself and how you found the position; the second (or second and third) – more about your experience, why you’re a suitable candidate; and the last one an ending with a summary of the info and a call to action.

Here is an example of a successful one-page cover letter with 4 paragraphs.

Now that you know what your end goal should be regarding the length of your cover letter let’s dive into the logistics of reaching that goal.

This includes the structure, the recommended information that should be in it, and some writing and editing tips.

By the end of this article, you will know how to construct a successful cover letter that will increase your chances of getting to your dream position.

And if you’re still wondering why you need one, check out our article on  the purpose of a cover letter in an application.

Focus on your relevant skills and achievements

We know you are probably a very skilled individual with a long list of accomplishments.

However, most companies only care about the ones relevant to the job.

Job recruiters go through so many applications a day that the moment they see pieces of information that are not related to what they are searching for, your resume and cover letter are headed to the bin.

If you’re applying for a chef in a restaurant, there is no need to explain how you won a science fair in high school with a DIY solar system.

Listing unnecessary information shows that you did not care enough to do the proper research about the type of employee this business needs.

Include four or fewer paragraphs in your cover letter body

We already mentioned briefly what those paragraphs should contain, so let’s go a bit more detailed.

Paragraph 1 – Introduction

Undoubtedly the most important part – the one you will use to win the recruiters over and invite them to learn more about you.

Start by introducing yourself and how you found out about the position, followed by what motivated you to apply for it. Use this part to showcase your knowledge about the company.

You know exactly what they are looking for and, big surprise, you’re the one that can give it all. If there are any specific things you really like about this business, now is the time to list them.

Paragraph 2 and 3 – Body

Now, this is your time to truly shine. Use this part to list all your achievements, skills, and qualifications that are directly related to the job position.

Use specific examples. “I have many years of experience working with wild cats.” is good, but it can be even more precise. “I have worked as a wild cats rehabilitator in the Oregon Zoo in Portland for 6 years.”

If you’re applying for an HR specialist, pay special attention to your organizational abilities and soft skills. If it’s a more technical and precise position, give examples.

“By transforming business goals into measurable indicators with conversion rate optimization in mind, I can help clients gather and analyze user interactions in a visually appealing way that they can access anytime, anywhere.“

Show the recruiters everything they will gain by hiring you. Cover letters are usually all about how the business will benefit from you, not the other way around.

In case you don’t have enough experience in the field you’re aiming for, highlight your motivations, extra courses you’ve taken, and how you want to develop in the future.

Paragraph 4 – Ending

And now it’s time for the big finale. Thank the hiring managers for their time and undivided attention, provide them with extra contact information and finish up with a call to action.

Let them know when you’re available for a callback, what is the best way to reach you, and that if they have any further questions, you will be at their disposal every day.

You can include one last sentence about how excited you are applying for this position, without sounding too needy, of course.

Write short and direct sentences

The way you express yourself is important. Prolonged and heavy sentences will put anyone off from what they’re reading.

Of course, that doesn’t mean you should write the whole cover letter in simple sentences, as they can sound quite robotic.

But there needs to be a pleasant flow to your writing. The reader should not struggle with understanding your cover letter.

So here are a few tips that will help you write short, concise sentences that are straight to the point and don’t sound like they’ve been written by a bot.

• No “fluff words” – These include words such as “really”, “actually”, “totally”, etc. The main rule is – If you can remove it and the sentence doesn’t lose its meaning, then remove it.
• Use active voice – The usage of passive voice prolongs the sentence with unnecessary clunky words that bear no meaning.
• Get rid of redundant words – “In order to” can be just “to”, “in close proximity” can be “close”. No need to overcomplicate your sentences just to appear smarter.

Here is an example of transforming a long sentence into a short one.

“I truly believe that all of my skills will be of great use to your company should you decide to hire me.”

“If I am hired, my skills will prove to be useful for your company.“

Leave some information to be revealed later at the interview

Outline the most important info but don’t go into too much detail. You want to intrigue the recruiters enough that they invite you for an interview.

You don’t want to leave the impression that they’ve learned everything about you in the span of two short paragraphs, right?

Use a professional cover letter format

The content of your cover letter is the second thing HR managers will see. The first ones are the layout and design.

Our years of experience have shown that candidates that use a professional format for their cover letters have a better success rate when applying for interviews.

Use a readable and plain font, for example, Times New Roman, Arial, Verdana, or Calibri. The size should be no more than 13 point and no less than 11 point. Make it too small, and it’s illegible, make it too big and it looks like you’re trying to fill up space.

Except for the three paragraphs we already talked about, every cover letter should contain the following elements – a heading, a greeting , and a signature at the end.

Leave space between the paragraphs to make the text easy to read and scan, and align the text to the left.

Make sure it doesn’t look cluttered and messy.

Before you start writing, check if there are any specific requirements posted by the recruiters regarding your cover letter. Some companies will tell you exactly what they want for length and content.

Don’t tell too many stories. Giving examples is great but don’t go overboard.

Can my cover letter be 2 pages?

If you’re wondering about a 2-page resume, ask yourself, why do you need it to be so long?  Most of the information should be on your resume, the cover letter is just an add-on.

You’re not telling your life story, you’re simply listing all the relevant experience and skills you have so you can get invited to an interview. You will have more chances to market yourself once you get there.

Unless it’s for a pretty high-end position, such as a heart surgeon, professor ina university, or a science researcher, you should be able to fit everything in half a page.

How many words should a cover letter be?

Since we already established that the average length for a cover letter is two-thirds of a page, maximum, how many words is that?

Well, if you don’t have any specific instructions from the employer, keep it between 250 and 400, ideally 300. If you’re using a 12 point font and you’ve written your 3 paragraphs, that’s the usual word count at the end.

In any case, the average word count should be a guideline, not your main focus.

What about academic cover letter length?

The cover letter for an academic position is one of those rare cases where you can exceed the one-page maximum. In

It usually needs to include all sorts of important information such as teaching, research, departmental service, published papers, relevant accolades, and anything else that might be required for the position.

How long should my intern cover letter be?

A cover letter for an internship  should follow the same guidelines as the typical cover letter. Between 200 and 400 words is ideal.

It could be shorter, as well. If you’re applying for an internship, chances are you don’t have a lot of experience resulting in fewer things you can include in your cover letter.

• Focus less on how long does a cover letter need to be and more on what is required from the company you’re applying to;
• Always research for specific instructions from the hiring managers regarding cover letter length and other requirements;
• Unless you’re applying for an academic position or another one that demands a longer letter, don’t go over one page;
• The format of the cover letter should be professional and clean. The goal is to make your text easy to scan and understand. You can use Enhancv’s Content Analyzer  to check everything.
• Write simply and use short sentences;
• Tailor your letter to the position you’re applying for. Make it personal and show that you care.

What are your experiences with writing cover letters? Have you ever written a cover letter longer than one page?

Tell us in the comments below and if you found this article useful, make sure to share it with anyone who might need it.

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How Long Should a Cover Letter Be? This Is the Ideal Length for 2024.

3 key takeaways

• Your cover letter should be between 250 and 400 words and fit on a single page.
• The ideal cover letter length depends on factors like experience and the employer’s instructions.
• Teal’s AI Cover Letter Generator takes the guesswork out of the process and writes a cover letter that presents you as the ideal match for the company and open position.

You made it through writing your resume. A feeling of relief immediately washes over you—until you take another peek at the job description and realize you still need to write your cover letter .

Writing a cover letter is one of the more dreaded parts of the job application process. Yet this detested document can carry a surprising amount of weight in your job search. So, it’s worth gritting your teeth and getting it done.

As you summon your motivation, you’re bound to wonder: How long should a cover letter be? Do you need to drone on for several pages? Or can you put yourself out of your misery after just a snappy paragraph or two?

This guide breaks down the ideal cover letter length so you can write a cover letter that captures the interest of hiring managers and puts you at the top of the pile of applicants.

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free.

Understanding the ideal cover letter length

You likely already know the answer to “ how long is a resume ?”

But cover letters feel a little more ambiguous. So what’s the ideal length for a cover letter? Ultimately, the “ideal” length is whatever you need to present yourself as the most relevant, qualified, and impressive fit for an open position.

To write a great cover letter, it’s important to focus more on the content itself than arbitrary rules and criteria. That said, there are a few general recommendations that answer “how long should a cover letter typically be?”

A typical cover letter length is:

• Under 400 words
• Three to five paragraphs long
• Half a page to a full page (but not more than one page)

But as with your other application materials, you have some flexibility here. As you write your cover letter, think through some of these more nuanced considerations to determine the right length for your specific situation:

• Your experience level: If you’re applying for an internship or entry-level job, your cover letter might be closer to 250 words, or two paragraphs. But if you have several years of experience under your belt, your skills and work history might justify a full page of content.
• Your type of experience: Are you making a change to a completely different career or industry? Your cover letter can help you connect the dots and tell more of your career story, which warrants a longer length. In contrast, if your experience is straightforward, you might be able to keep your document shorter.
• Job ad instructions: Look closely at the job ad to see if there are any explicit instructions related to your cover letter’s length, format, or content. Honor those directions as you write yours to increase your chances of making it through the first screening while also demonstrating your attention to detail.

Specifics aside, your cover letter is intended to be a concise and compelling summary of your most notable skills and achievements—and you should be able to convey those in a few thoughtful paragraphs. 

Does the length of your cover letter matter?

Let’s start with the bigger question: Do cover letters matter? Is anybody reading them? Or are you wasting your time? 

Rest assured, in most cases, your cover letter is reviewed by the hiring manager. The 51 hiring managers and recruiters Teal asked identified length as the second most important factor, just behind resume and candidate quality, when deciding whether or not to read a cover letter.

Hiring decision-makers are not only reading your cover letter but using it as a valuable tool to review and evaluate candidates. When they’re trying to get through the stack of applications as efficiently as possible, a long-winded cover letter will only slow them down (and likely get you ruled out of the interview process).

In comparison, a more concise cover letter has an increased likelihood of being read all the way through, allowing the hiring manager to understand and absorb your qualifications.

When you keep your cover letter short, you can:

• Highlight your most important skills: Your cover letter should call attention to your most relevant and impressive qualifications. That’s hard to do if they get buried and lost in thousands of words that describe all of your other experiences and capabilities.
• Make an immediate impact: 45 percent of hiring managers say they read an applicant’s cover letter before they ever take a look at the candidate’s resume. A shorter document helps you snag attention right away. Think of your cover letter like a movie trailer. The movie itself has hours of interesting footage, but the trailer’s job is to showcase the most compelling pieces and entice you to see the entire film. Similarly, your cover letter should inspire recruiters to take a look at your resume.
• Demonstrate your soft skills: Communication, prioritization, and organization are valuable skills in nearly every job and career path. Your cover letter is an opportunity to show that you can determine the importance of information, arrange it effectively, and deliver a succinct and persuasive message.

Need some help writing a concise one? Check out these short cover letter examples .

How long should a cover letter be?

Here’s the simple answer to this question: short. A solid cover letter is one that’s brief and to the point. So how many pages or words should you aim for? Here are some details to help you.

How many pages should a cover letter be?

Generally speaking, your cover letter should fit on one page. If you need less than one page to get your point across, there’s no need to add unnecessary fluff to fill out the page. Even half of a page is considered an acceptable cover letter length.

Shorter is almost always better and your cover letter should never require two pages. If your content is spilling onto a second page, it’s a sign you need to trim.

How many words should a cover letter be?

The typical cover letter length is between 250 and 400 words. While that might sound like a lot, you’ll likely be surprised how quickly you hit that word count. It’s roughly enough space for three to five short paragraphs of two to three sentences each.

Put simply, less than 400 words on a single page is a safe benchmark when writing your cover letter. But exactly how much length you need hinges on your qualifications and experience level. 

Use this chart to estimate how long your cover letter should be:

Keep in mind that those are guidelines and not hard and fast rules. You have the flexibility to adjust to a length that works best for you, provided you can still fit your information on a single page.

How to keep a cover letter to one page

Writing a short cover letter might seem simple. But once you start putting pen to paper (or your fingers on the keyboard), you’ll quickly realize how challenging it is to write a good cover letter.

Distilling all of your qualifications into a few paragraphs is no easy task. Just because your cover letter is short doesn’t mean it’s not substantial. Every single sentence serves a purpose.

Here are a few helpful tips to write a cover letter that’s equal parts clear, concise, and compelling:

1. Think like a highlight reel

Remember that, in many cases, the goal of your cover letter is to get the HR professional to review your resume. If they like what they see, you get moved to the interview stage.

That means your cover letter doesn’t need to tell the whole story. It just needs to get the hiring manager interested enough to keep you in the running. It’s not the whole meal—just an appetizer.

So ask yourself: If I could only tell the hiring manager three things that make me an ideal candidate for this position, what would I tell them? Those are the high points to focus on in your cover letter.

2. Return to the job description

Relevance is crucial when writing your resume, but it matters just as much when writing your cover letter. An effective cover letter is one that’s tailored to a specific job.

Teal’s Matching Mode can help you not only identify keywords in the job description, but recommend which to add based on which existing skills align with the open role.

To tailor your cover letter, return to the job description and ask yourself:

• How many years of experience is the job asking for?
• What education level does the job require?
• What soft skills and technical skills are mentioned or emphasized?
• What are the primary responsibilities of this position?
• What unique skills and experiences separate me from other candidates?

Then review your own experience and qualifications and make detailed notes about how you check each of those boxes. Going through the job ad with a fine-tooth comb will help you surface cover letter keywords that should be included in your document.

3. Adjust spacing

Lastly, adjusting the spacing on your cover letter can help you keep all of the content on one page. To maximize the real estate on your resume consider adjusting:

• Line spacing

For more tips, check out this guide on resume spacing .

4. Keep it straightforward

While a cover letter is a formal business document, you don’t want to stuff it with run-on sentences, filler words, and eye-glazing jargon. In fact, simpler is usually better.

Your cover letter should use:

• Simple formatting that is easy for the hiring manager to skim and process
• Short and straightforward sentences
• Bullet points to highlight qualifications and achievements
• A reasonable font size (10 to 12 point font), single-spaced text, and plenty of white space to visually balance your content

Ultimately, the easier your cover letter is to read, the greater the likelihood that HR people will actually do so. 

5. Ask for feedback

Not sure if your cover letter is making the right impression? Ask a trusted friend or family member to review it and offer constructive feedback.

When you do, don’t just give them your cover letter—share the job description too. That context will help them give you more pointed feedback that will hopefully get you closer to your dream job.

How to write a cover letter fast

Whether you need to create a short or long cover letter, it’s easy to get started with Teal’s AI Cover Letter Generator .

Here’s how it works: 1. Choose one of your resumes from the Resume Builder (or import one if you need to)

2. Click the “Cover Letter” tab

3. Attach a job description from your Teal Job Tracker

4. Click the “Write with AI” button

5. Set your cover letter settings for length and tone

When you select “Apply,” Teal will automatically generate a cover letter on a polished document that matches your resume. You can easily export this document as a PDF to send with the rest of your application materials.

Want to make some changes? You can hit “Try Again” to have the AI generate a new result or select “Improve with AI” to change your previous selections and further refine your document.

Even if you don’t use the AI result word-for-word, it gives you a starting point to work with—and it’s a lot less menacing than a blank page and a blinking text cursor.

Write a cover letter that’s just the right length

You don’t want your cover letter to be too long or too short. But writing something that hits the sweet spot while also effectively capturing your most notable skills, experiences, and achievements can be a challenge.

Fortunately, it’s possible. Put the above tips and tools to work and writing your cover letter doesn’t need to be nearly as dreaded and daunting.

Ready to make writing your cover letter a breeze? Try Teal’s AI Cover Letter Generator today .

Frequently Asked Questions

Is a 500-word cover letter too long.

It’s a little on the long side, considering the “standard” word count range for a cover letter is 250 to 400 words. It’s worth looking to see if there’s anything you can trim. However, if your content comfortably fits on one page with a reasonable font size, you can get by with 500 words.

Is a 150-word cover letter too short?

This word count is a little too short to get your point across. See what additional content you can add to get closer to the recommended cover letter length of 250 to 400 words. Don’t add fluff and filler for the sake of increasing your word count. Adding words should also add value.

Is a two-page cover letter too long?

Yes, two pages is too long. Your cover letter should fit on one page with plenty of white space to balance it out. Take a close look at your content to see what you can trim. 

How long should a cover letter be in the UK?

The UK uses the same recommendations as US cover letters. Your cover letter should be 250 to 400 words in three to five short paragraphs on a single page.

Kat Boogaard

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

by  Elainy Mata

May 10, 2022

I hate cover letters. They add so much stress to the already uncomfortable and grueling job hunt. Every time I’m writing one, I find myself wondering: Do people even read these?

Unfortunately, the answer is “yes.” But, there are some ways to make the process a little less terrible. I asked Amy Gallo, Harvard Business Review editor and author of “ How to Write a Cover Letter ,” for her advice. From doing the research, to starting off strong, to emphasizing your value — Gallo taught me exactly what I need to do to get my cover letters noticed by hiring managers. I even wrote a new cover letter that has her blessing. (Scroll down if you’re in need of an expert-approved example.)

Subscribe to  HBR Ascend on YouTube  for more videos on work, life, and everything in between.

Transcript 

ELAINY MATA: So you want to know how to tackle the cover letter. I do too. I actually really hate cover letters. I hate cover letters. I hate cover letters.

But the cover letter is important. It’s time to face our fears, and just figure out how in the world we are actually going to write it.

I got you, and we’re going to do this together. These tips are going to help you go through the process a lot easier. So if you are ready to tackle the cover letter, stick around and keep watching.

In front of me right now are three cover letters that I’ve written in the past, for three different jobs. And I’m just embarrassed. I’m embarrassed to read these.

To whom it may concern, to whom it may concern, to whom it may concern.

I would like to respectfully submit this cover letter.   I would like to respectfully submit this cover letter.

I am a passionate, detail-oriented person. I am passionate, detail-oriented person.

This sounds like I’m — this doesn’t sound like me at all. I think you want me to talk this way. Here we go like. Hire me.

I talked to Amy Gallo, an HBR editor, and the author of one of our most popular articles, “How to Write a Cover Letter.”

AMY GALLO: First of all, you’re not alone. I write about how to write cover letters, and I also hate them.

ELAINY MATA: She’s done the research. She’s talked to the experts. And I’m going to tell you exactly what she told me.

Make it one page

ELAINY MATA: So how long does a cover letter actually have to be? Just one page, one.

AMY GALLO: Don’t play with the font, and make it like eight point font, and like make your margins really wide. Just really figure out what is the most essential things that need to go on one page.

Do research, find a name

ELAINY MATA: This should be a no-brainer, but let’s get specific. Let’s say you’re applying for a job here, at Harvard Business Review. Go on the company’s website, go to their “About Us” section, and read what they’re about, see their mission statement, see their tone, see what that company is actually looking for, and what they stand for.

So you’ve got the broad stuff, but let’s dig a little bit deeper. What is the company that you’re applying for talking about now? You should actually go into their LinkedIn, their Twitter, see what they’re sharing, see who are they’re talking to, see what they’re talking about, so you can get a sense of what is currently happening. Lastly, find that hiring manager. It is so much better to address your cover letter to an actual person and a name rather than, to whom it may concern. So I have to kind of creep a little bit, and be like a private investigator.

AMY GALLO: Yeah, creeping is definitely part of the process. Usually, with LinkedIn, you can see who’s posted the job, who is sharing it with their network. You may not know for sure that that’s the hiring manager, but at least it’s a little more personable. Sometimes, I’ve heard people just reach out and say, “Who’s the hiring manager for this job? I’d like to address my cover letter to that person.”

Start strong

ELAINY MATA: You’ve probably written this 100 times before. “Hi, my name is this. I’m based here, and I’m applying for this job.” No, no, no, no, don’t do that. The hiring manager has a stack of cover letters. So you have to write yours to grab their attention. Amy, can you please give me an example of a strong, bold, opening line for cover letter. I promise I won’t steal it.

AMY GALLO: You’re allowed to steal it. Anyone should be able to steal it:

“I saw your listing on this website, and I was thrilled to see it, because it’s exactly the kind of job I’ve been looking for to apply my skills in X.”

Write something that’s short, to the point, but shows both enthusiasm, as well as experience that’s relevant to the job.

Emphasize your value

ELAINY MATA: Figure out what problem the company is facing. They’re hiring for a reason. Figure out what that reason is, and how you can best solve that problem. Amy also found the top two qualities that people generally look for is adaptability, and the ability to learn quickly.

How about if I just got out of college, and I’m looking at these jobs that are asking for three to five years or more of experience. How can I write a cover letter if I feel like I don’t have enough to write about?

AMY GALLO: Yeah, so that’s a good question, because the cover letter shouldn’t be focused so much on the past. That’s the resume’s job. The cover letter is really about the future. So how are you going to take what’s in that resume, your past, and apply it to where you’re going.

Convey enthusiasm, not desperation

ELAINY MATA: This is really hard to balance. You want to show them that you’re excited to work there, and that you’re going to bring a lot of energy to the team. But don’t be too strong, because over eagerness can actually work against you.

Find a proofreader

AMY GALLO: Write the letter you want to write. Then share it with someone else, someone who knows you well, but someone who also will tell you like it is. We’re not good judges of our own writing.

ELAINY MATA: So getting a second pair of eyes will help you look for any errors, typos, and most importantly, they can tell you if you make sense.

Amy, this sounds like a lot. Is there even like a sort of a shortcut to this, or a sort of scalable way that I can do this for multiple different jobs?

AMY GALLO: I mean, you’ve probably heard the phrase looking for a job is a full-time job. It does take a lot of time. You’re tweaking some things. You’re not writing a whole new letter. So you’re going to have a template. Write your best cover letter for the first job you apply for. Share that with your friend to check the tone. Do the research on the company, right? Do that the first time. Then and adjust the cover letter accordingly. Does that seem more reasonable?

ELAINY MATA: Yes, much more reasonable.

So my task is to apply for a job here at HBR, and to write a new cover letter using the advice that Amy gave me. Let’s do it.

This is hard. I never said it was going to be easy, maybe easier than what you were doing before, but definitely not easy.

The first draft

Dear Maureen and hiring team,

I saw your listing on Linkedln and am excited because this is exactly the job that I’ve been looking for to showcase my skills in video production and production management to assist the creative center in producing compelling content.

Working in news and movie production has taught me to hear an idea and a concept and be able to fully plan out the logistics needed to make the desired final visual product. I have been able to work with software like Adobe Creative Suite and TriCaster, and have worked with other team members to write scripts and compose story boards.

Being part of the Creative Center team will give me the challenges to grow as a skilled producer and assist in production, help the production planning process, create a quick tum around for video publication, and manage content.

AMY GALLO: You did well on length. It is very short. That’s good.

ELAINY MATA: My gosh.

AMY GALLO: I read this, I’m like, that first sentence is spot on. And then it gets a little bit stilted. And then it goes into what’s probably on your resume. And I want a little more personality.

The final draft

ELAINY MATA: So Amy, after many back and forths — How do you think I did?

AMY GALLO: All right. So I’m looking at it right now. And I think you did a really good job.

You’ve got the main components here. There’s some personality in it. There’s some flattery in it about the company you’re applying to, but it’s not like over the top. I have to tell you, I would have you in. I think it’s a great letter.

ELAINY MATA: That’s it for me. I wrote the cover letter. You got to see the whole process. And I feel like I definitely have a better outlook on how to approach it. These are not easy to write, so good luck out there. Watch as many times as you can. Practice makes perfect. I’ll see you soon.

Cover letter example 

I was so excited to see your post on LinkedIn because it’s exactly the type of job I’m looking for: an opportunity to bring my experience with video production and enthusiasm for storytelling to an organization that sets the standard for high-quality management content.

In addition to five years of experience in broadcast journalism, research, and video production, I would bring an organized and systems-level perspective to this role. I view video production as a puzzle, and like to think about which parts need to come together in order to make a great final product. My approach is to have in-depth conversations with my team members, and the various stakeholders, before each project. This helps me nail down the logistics — from location to talent.

From there, the fun begins: fleshing out the concept and identifying what visuals will best represent it. Ideation and storyboarding are essential in this step. I know I’m not right all the time, so I enjoy working with a diverse team that can bring in new perspectives, brainstorm, and pitch ideas that will make the final product stronger. Whenever possible, I also try to seek out other sources for inspiration, like magazines, which allow me to observe different ways of expression and storytelling. This approach has served me well. It’s what has allowed me to enter the film industry and grow as a creator.

On my website, you can see examples of how I use the above process to create fun, engaging content.

Given this experience and my enthusiasm for the work you do, I believe I’d make a great addition to your team. I recently had a chance to try out your Patient Zero product at my current organization. The simulation is both challenging and engaging. I was impressed by your ability to apply  different storytelling methods to an online training course (which, let’s admit, can often be a little dry). Your work exemplifies exactly what I believe: There’s an opportunity to tell a compelling story in everything — all you have to do is deliver it right.

I’d love to come in and speak with you more about what I’d be able to offer in this role. Harvard Business Publishing is my top choice and I believe I’d make valuable contributions to your team.

Thank you for your time and consideration!