how is problem solving a soft skill

What Are Problem-Solving Skills? Definition and Examples

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Why do employers hire employees? To help them solve problems. Whether you’re a financial analyst deciding where to invest your firm’s money, or a marketer trying to figure out which channel to direct your efforts, companies hire people to help them find solutions. Problem-solving is an essential and marketable soft skill in the workplace. 

So, how can you improve your problem-solving and show employers you have this valuable skill? In this guide, we’ll cover:

Problem-Solving Skills Definition

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Problem-solving skills are the ability to identify problems, brainstorm and analyze answers, and implement the best solutions. An employee with good problem-solving skills is both a self-starter and a collaborative teammate; they are proactive in understanding the root of a problem and work with others to consider a wide range of solutions before deciding how to move forward. 

Examples of using problem-solving skills in the workplace include:

• Researching patterns to understand why revenue decreased last quarter
• Experimenting with a new marketing channel to increase website sign-ups
• Brainstorming content types to share with potential customers
• Testing calls to action to see which ones drive the most product sales
• Implementing a new workflow to automate a team process and increase productivity

Problem-solving skills are the most sought-after soft skill of 2022. In fact, 86% of employers look for problem-solving skills on student resumes, according to the National Association of Colleges and Employers Job Outlook 2022 survey . 

It’s unsurprising why employers are looking for this skill: companies will always need people to help them find solutions to their problems. Someone proactive and successful at problem-solving is valuable to any team.

“Employers are looking for employees who can make decisions independently, especially with the prevalence of remote/hybrid work and the need to communicate asynchronously,” Eric Mochnacz, senior HR consultant at Red Clover, says. “Employers want to see individuals who can make well-informed decisions that mitigate risk, and they can do so without suffering from analysis paralysis.”

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Problem-solving includes three main parts: identifying the problem, analyzing possible solutions, and deciding on the best course of action.

>>MORE: Discover the right career for you based on your skills with a career aptitude test .

Research is the first step of problem-solving because it helps you understand the context of a problem. Researching a problem enables you to learn why the problem is happening. For example, is revenue down because of a new sales tactic? Or because of seasonality? Is there a problem with who the sales team is reaching out to? 

Research broadens your scope to all possible reasons why the problem could be happening. Then once you figure it out, it helps you narrow your scope to start solving it. 

Analysis is the next step of problem-solving. Now that you’ve identified the problem, analytical skills help you look at what potential solutions there might be.

“The goal of analysis isn’t to solve a problem, actually — it’s to better understand it because that’s where the real solution will be found,” Gretchen Skalka, owner of Career Insights Consulting, says. “Looking at a problem through the lens of impartiality is the only way to get a true understanding of it from all angles.”

Decision-Making

Once you’ve figured out where the problem is coming from and what solutions are, it’s time to decide on the best way to go forth. Decision-making skills help you determine what resources are available, what a feasible action plan entails, and what solution is likely to lead to success.

On a Resume

Employers looking for problem-solving skills might include the word “problem-solving” or other synonyms like “ critical thinking ” or “analytical skills” in the job description.

“I would add ‘buzzwords’ you can find from the job descriptions or LinkedIn endorsements section to filter into your resume to comply with the ATS,” Matthew Warzel, CPRW resume writer, advises. Warzel recommends including these skills on your resume but warns to “leave the soft skills as adjectives in the summary section. That is the only place soft skills should be mentioned.”

On the other hand, you can list hard skills separately in a skills section on your resume .

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In a Cover Letter or an Interview

Explaining your problem-solving skills in an interview can seem daunting. You’re required to expand on your process — how you identified a problem, analyzed potential solutions, and made a choice. As long as you can explain your approach, it’s okay if that solution didn’t come from a professional work experience.

“Young professionals shortchange themselves by thinking only paid-for solutions matter to employers,” Skalka says. “People at the genesis of their careers don’t have a wealth of professional experience to pull from, but they do have relevant experience to share.”

Aaron Case, career counselor and CPRW at Resume Genius, agrees and encourages early professionals to share this skill. “If you don’t have any relevant work experience yet, you can still highlight your problem-solving skills in your cover letter,” he says. “Just showcase examples of problems you solved while completing your degree, working at internships, or volunteering. You can even pull examples from completely unrelated part-time jobs, as long as you make it clear how your problem-solving ability transfers to your new line of work.”

Learn How to Identify Problems

Problem-solving doesn’t just require finding solutions to problems that are already there. It’s also about being proactive when something isn’t working as you hoped it would. Practice questioning and getting curious about processes and activities in your everyday life. What could you improve? What would you do if you had more resources for this process? If you had fewer? Challenge yourself to challenge the world around you.

Think Digitally

“Employers in the modern workplace value digital problem-solving skills, like being able to find a technology solution to a traditional issue,” Case says. “For example, when I first started working as a marketing writer, my department didn’t have the budget to hire a professional voice actor for marketing video voiceovers. But I found a perfect solution to the problem with an AI voiceover service that cost a fraction of the price of an actor.”

Being comfortable with new technology — even ones you haven’t used before — is a valuable skill in an increasingly hybrid and remote world. Don’t be afraid to research new and innovative technologies to help automate processes or find a more efficient technological solution.

Collaborate

Problem-solving isn’t done in a silo, and it shouldn’t be. Use your collaboration skills to gather multiple perspectives, help eliminate bias, and listen to alternative solutions. Ask others where they think the problem is coming from and what solutions would help them with your workflow. From there, try to compromise on a solution that can benefit everyone.

If we’ve learned anything from the past few years, it’s that the world of work is constantly changing — which means it’s crucial to know how to adapt . Be comfortable narrowing down a solution, then changing your direction when a colleague provides a new piece of information. Challenge yourself to get out of your comfort zone, whether with your personal routine or trying a new system at work.

Put Yourself in the Middle of Tough Moments

Just like adapting requires you to challenge your routine and tradition, good problem-solving requires you to put yourself in challenging situations — especially ones where you don’t have relevant experience or expertise to find a solution. Because you won’t know how to tackle the problem, you’ll learn new problem-solving skills and how to navigate new challenges. Ask your manager or a peer if you can help them work on a complicated problem, and be proactive about asking them questions along the way.

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Step 1 of 3

Companies always need people to help them find solutions — especially proactive employees who have practical analytical skills and can collaborate to decide the best way to move forward. Whether or not you have experience solving problems in a professional workplace, illustrate your problem-solving skills by describing your research, analysis, and decision-making process — and make it clear that you’re the solution to the employer’s current problems. 

Image Credit: Christina Morillo / Pexels 

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Problem-Solving Mastery: Your Roadmap to Effective Solutions

• Job Skills , Life skills , Soft skills

In today’s rapidly evolving world, problem-solving skills have become more critical. The ability to identify, analyze, and find effective solutions to complex challenges is highly valued across various domains, including education, business, and personal life. Problem-solving skills empower individuals to overcome obstacles, make informed decisions, and confidently navigate uncertain situations. They are key personal and professional success drivers, enabling individuals to adapt to change, innovate, and seize opportunities.

This article will delve into the essential steps for mastering problem-solving skills. We will explore the characteristics of effective problem solvers and highlight the step-by-step process they follow to tackle problems. From defining the problem and gathering information to evaluating solutions and implementing the chosen course of action, we will cover each stage in detail, providing valuable insights and practical strategies. Additionally, we will discuss various techniques and tools that can enhance problem-solving abilities and address common challenges individuals encounter. Whether you are a student, professional, or simply looking to enhance your problem-solving skills, this article will serve as a comprehensive guide to equip you with the necessary knowledge and techniques to become a proficient problem solver.

Understanding Problem Solving

A. definition of problem-solving.

Problem-solving is a fundamental skill applicable across diverse academic, professional, and personal contexts. It plays a crucial role in business, science, engineering, and everyday life, enabling individuals to overcome obstacles, achieve goals, and improve outcomes.

Here are some definitions with sources-

“Problem-solving is the cognitive process of identifying, analyzing, and resolving obstacles or difficulties encountered to achieve a desired goal or outcome.”

  Source: – Simon, H. A. (1972). Theories of Bounded Rationality. Decision and Organization, 1(1), 161-176.

  “Problem-solving refers to the systematic approach of finding solutions to challenges by utilizing logical thinking, analytical skills, and creativity.”

Source: – D’Zurilla, T. J., & Nezu, A. M. (2007). Problem-Solving Therapy: A Positive Approach to Clinical Intervention. Springer Publishing Company.

  “Problem-solving is the cognitive process of identifying, analyzing, and overcoming obstacles through the application of problem-solving strategies, critical thinking , and decision-making skills.”

Source: – Fogler, H. S., LeBlanc, S. E., & Rizzo, E. (2020). Strategies for Creative Problem Solving. Pearson.

“Problem-solving involves the ability to define problems, generate potential solutions, evaluate alternatives, and implement the best course of action, resulting in effective decision making and successful resolution of challenges.”

Source: –  Bransford, J. D., Brown, A. L., & Cocking, R. R. (2000). How People Learn: Brain, Mind, Experience, and School : Expanded Edition. National Academies Press.

B. The role of problem-solving in personal and professional life

The Role of Problem-Solving in Personal and Professional Life:

1. Personal Life:

   a. Decision Making: Problem-solving is crucial in making informed decisions about personal matters, such as career choices, relationships, and financial planning.

   b. Resolving Conflicts: Effective problem-solving skills help resolve conflicts and disputes, fostering healthier relationships and communication.

   c. Adaptability: Problem-solving enables individuals to navigate life’s challenges and adapt to changing circumstances, enhancing personal growth and resilience.

   d. Goal Achievement: By identifying obstacles and finding solutions, problem-solving helps individuals overcome barriers and progress towards achieving personal goals.

2. Professional Life:

   a. Innovation and Creativity: Problem-solving is at the core of innovation, enabling individuals to identify opportunities, develop new ideas, and implement creative solutions.

   b. Decision Making: Effective problem-solving skills aid in making sound business decisions, analyzing data, and evaluating options to achieve desired outcomes.

   c. Troubleshooting and Crisis Management : Problem-solving is crucial in addressing workplace issues, identifying root causes, and implementing solutions to operational challenges and crises.

   d. Collaboration and Teamwork: Problem-solving skills facilitate effective collaboration and teamwork, as individuals work together to analyze problems, generate ideas, and implement solutions.

   e. Continuous Improvement: By identifying inefficiencies and finding better solutions, problem-solving drives continuous improvement in processes, products, and services.

   f. Leadership: Strong problem-solving abilities are essential for effective leadership, as leaders navigate complex situations, inspire teams, and drive organizational success.

Overall, problem-solving is vital in personal and professional life, empowering individuals to overcome obstacles, make informed decisions, foster innovation, and achieve desired outcomes. It promotes adaptability, resilience, and growth, enhancing overall success and satisfaction in various aspects of life.

Characteristics of Effective Problem Solvers

Here are some Characteristics of Effective Problem Solvers:

1. Critical Thinking: Effective problem solvers possess strong critical thinking skills. They can analyze situations objectively, evaluate information, identify patterns, and make logical connections to understand the underlying causes of problems.

2. Analytical Skills: Effective problem solvers can break down complex problems into smaller, more manageable components. They can examine each component individually, identify relevant factors, and assess their interrelationships to understand the problem comprehensively.

3. Creativity and Innovative Thinking: Effective problem solvers think outside the box and are open to unconventional ideas and solutions. They approach problems creatively, seeking new perspectives, alternative approaches, and innovative solutions.

4. Persistence and Resilience: Effective problem solvers persevere when facing obstacles and setbacks. They are resilient and maintain a positive attitude, viewing challenges as opportunities for growth and learning rather than insurmountable barriers.

5. Adaptability and Flexibility: Effective problem solvers are adaptable and flexible in their thinking and approach. They are open to adjusting their strategies, considering different viewpoints, and embracing change as they navigate complex problem-solving situations.

6. Systems Thinking: Effective problem solvers consider the larger context and understand the interconnectedness of various factors. They can see how different elements within a system influence each other and recognize the ripple effects of their decisions and actions.

7. Collaboration and Communication: Effective problem solvers are skilled in collaboration and communication. They actively listen to others, seek input and feedback, and can articulate their thoughts and ideas clearly. They can work well in teams, leveraging diverse perspectives and expertise to find optimal solutions.

8. Decision Making: Effective problem solvers are proficient in decision-making . They gather relevant information, weigh different options, assess risks and benefits, and make informed choices based on a logical and rational evaluation process.

9. Continuous Learning: Effective problem solvers have a growth mindset and a thirst for knowledge. They actively seek opportunities to learn new skills, expand their knowledge base, and stay updated on industry trends and advancements.

10. Emotional Intelligence: Effective problem solvers possess emotional intelligence, allowing them to understand and manage their emotions and empathize with others. They can navigate interpersonal dynamics, handle conflicts constructively, and foster positive relationships while solving problems.

These characteristics collectively contribute to the effectiveness of problem solvers, enabling them to approach challenges with a systematic, innovative, and resilient mindset, ultimately leading to successful problem resolution and achieving desired outcomes.

The Problem-Solving Process

Here is The Problem-Solving Process Step by Step:

Step 1: Defining the Problem:

1. Identifying the root cause: To effectively solve a problem, it’s important to identify the underlying cause or causes. This involves digging deeper to understand the factors or circumstances that led to the problem’s occurrence.

2. Clarifying the desired outcome: Clearly defining the desired outcome provides a clear direction for problem-solving. It helps in setting goals and measuring the success of the solution.

Step 2: Gathering information and analyzing the situation:

1. Collecting relevant data and facts: Gathering relevant data and facts about the problem is crucial for making informed decisions. This involves collecting information from reliable sources, conducting surveys, interviews, or analyzing existing data.

2. Conducting research and seeking different perspectives: Researching the problem and seeking different perspectives allows for a comprehensive understanding of the situation. This may involve studying case studies, consulting experts, or getting insights from people who have faced similar challenges.

Step 3: Generating potential solutions:

1. Brainstorming techniques: Brainstorming involves generating many ideas without judgment. It encourages creativity and open-mindedness, allowing for the exploration of various solutions.

2. Considering multiple options: Considering multiple options helps in expanding the range of possibilities. It involves evaluating different approaches, strategies, or alternatives to find the most effective solution.

Step 4: Evaluating and selecting the best solution:

1. Assessing pros and cons: Evaluating the potential solutions involves assessing their advantages and disadvantages. This helps in understanding the potential benefits and drawbacks of each option.

2. Using decision-making tools and techniques: Decision-making tools and techniques, such as decision matrices, cost-benefit analysis, or SWOT analysis, can provide a structured approach to evaluating and comparing different solutions. They help in making an informed decision.

Step 5: Implementing the chosen solution:

1. Developing an action plan: A detailed action plan outlines the steps and tasks needed to implement the chosen solution. It includes setting deadlines, assigning responsibilities, and allocating necessary resources.

2. Overcoming potential obstacles: Anticipating potential obstacles and challenges helps develop contingency plans. By identifying potential barriers in advance, proactive measures can be taken to overcome them and ensure a smoother implementation process.

Step 6: Monitoring and evaluating the outcomes:

1. Assessing the solution’s effectiveness: Regularly monitoring and evaluating the outcomes of the implemented solution is crucial. This involves measuring the results against the desired outcome and assessing whether the solution effectively addresses the problem.

2. Making adjustments if necessary: If the desired outcomes are not achieved or new issues arise, it may be necessary to adjust the solution or implementation plan. This ensures continuous improvement and adaptability throughout the problem-solving process.

By following this step-by-step process, individuals and teams can approach problem-solving systematically and comprehensively, increasing the chances of finding effective solutions and achieving desired outcomes.

Techniques and Strategies for Effective Problem Solving

Here are some Techniques and Strategies for Effective Problem Solving:

A. SWOT analysis (Strengths, Weaknesses, Opportunities, Threats):

SWOT analysis is a widely used technique for understanding a situation or organization’s internal strengths and weaknesses and the external opportunities and threats it faces. It involves identifying and analyzing these four factors to gain insights into the current state and potential future scenarios. One can effectively capitalize on opportunities and mitigate threats by understanding strengths and weaknesses.

B. Root cause analysis:

Root cause analysis is a technique used to identify the underlying cause or causes of a problem. It involves digging deeper into the problem to determine the fundamental reasons for its occurrence. By identifying and addressing the root cause, rather than just treating symptoms, one can prevent the problem from recurring and find long-term solutions.

C. Pareto analysis:

Pareto analysis, also known as the 80/20 rule, is a technique that helps prioritize tasks or issues based on their significance. It involves identifying the vital few (20%) contributing to the majority (80%) of the problem. One can achieve the greatest impact with limited resources by focusing efforts on addressing the most significant factors.

D. Six Thinking Hats technique:

The Six Thinking Hats technique, developed by Edward de Bono, is a method for approaching problem-solving from different perspectives. Each “hat” represents a different thinking mode or mindset, such as logical, creative, critical, etc. By consciously adopting these different perspectives, individuals or teams can explore different angles, consider various factors, and enhance problem-solving.

E. Design thinking approach:

The design thinking approach is a human-centered problem-solving methodology. It emphasizes empathy, collaboration, and experimentation to understand the user’s needs, ideate innovative solutions, and iterate through prototypes. It involves several stages, including empathizing with users, defining the problem, ideating potential solutions, prototyping, and testing. This approach encourages a creative and iterative problem-solving process that delivers solutions meeting user needs.

By utilizing these techniques and strategies for effective problem-solving, individuals and teams can enhance their problem-solving capabilities, think more critically and creatively, and arrive at comprehensive and innovative solutions to address various challenges.

Overcoming Common Challenges in Problem-Solving 

Now we discuss how to overcome Common Challenges in Problem-Solving:

A. Emotional barriers and biases:

1. Self-awareness: Recognize and acknowledge your emotions and biases that may hinder the problem-solving process.

2. Objective perspective: Strive to approach problems with an open mind and consider alternative viewpoints.

3. Seek feedback: Involve others in problem-solving to gain diverse perspectives and challenge your biases.

B. Fear of failure and risk aversion:

1. Embrace a growth mindset: View failures as learning opportunities and be open to taking calculated risks.

2. Break problems into smaller steps: Breaking down complex problems into smaller, manageable tasks can help reduce the Fear of failure.

3. Experiment and iterate: Implement solutions in iterative stages, allowing for adjustments and learning from setbacks.

C. Lack of communication and collaboration:

1. Active listening: Listen attentively to others’ perspectives, fostering effective communication and understanding.

2. Encourage participation: Create a supportive environment where everyone feels comfortable contributing ideas and insights.

3. Foster teamwork: Promote collaboration and establish clear roles and responsibilities within problem-solving teams.

D. Ineffective time management:

1. Prioritize tasks: Identify the most critical aspects of the problem and allocate time accordingly.

2. Set deadlines and milestones: Establish specific deadlines for each step of the problem-solving process to stay on track.

3. Avoid distractions: Minimize interruptions and focus on the task by creating a conducive work environment.

By addressing these common problem-solving challenges, individuals and teams can enhance their problem-solving effectiveness and achieve better outcomes. Overcoming emotional barriers and biases, embracing risk-taking, fostering effective communication and collaboration, and managing time efficiently are key factors in successful problem-solving endeavors. By developing strategies to tackle these challenges, individuals can unlock their problem-solving potential and approach challenges with confidence and resilience.

Developing Problem-Solving Skills 

Is it possible to develop problem-solving skills? Yes, it is possible. But How? 

A. Continuous learning and skill development:

1. Stay curious: Cultivate a continuous learning mindset by seeking new knowledge, exploring different perspectives, and staying updated on industry trends.

2. Acquire relevant knowledge: Develop a solid foundation in the areas relevant to problem-solving, such as critical thinking, analytical skills, creativity, and decision-making.

3. Pursue professional development: Attend workshops, training programs, and online courses on problem-solving techniques and strategies.

B. Seeking feedback and reflection:

1. Welcome constructive criticism: Seek feedback from peers, mentors, or supervisors to gain insights into areas for improvement in your problem-solving approach.

2. Reflect on past experiences: Evaluate your problem-solving efforts, identify strengths and weaknesses, and learn from your successes and failures.

3. Develop self-awareness: Understand your thinking patterns, biases, and emotional reactions to improve your problem-solving skills.

C. Practicing problem-solving exercises and scenarios:

1. Solve puzzles and brain teasers: Engage in activities that challenge your problem-solving abilities, such as puzzles, riddles, or logic games.

2. Simulate problem-solving scenarios: Create hypothetical problem-solving situations and brainstorm potential solutions to enhance your critical thinking and decision-making skills.

3. Participate in group problem-solving activities: Collaborate with others in problem-solving exercises or workshops to foster teamwork and develop effective communication skills.

D. Engaging in real-life problem-solving experiences:

1. Embrace challenges: Seek opportunities to tackle real-world problems, whether at work, in personal projects, or community initiatives.

2. Apply problem-solving techniques: Utilize the problem-solving process and relevant strategies to address issues encountered in various aspects of life.

3. Learn from experiences: Reflect on your problem-solving approach in real-life situations, identify areas of improvement, and adjust your strategies accordingly.

Developing problem-solving skills is an ongoing process that requires continuous learning, practice, and application in both simulated and real-life scenarios. By investing time and effort in skill development, seeking feedback, reflecting on experiences, and engaging in problem-solving activities, individuals can strengthen their problem-solving abilities and effectively address complex challenges.

Applying Problem-Solving Skills in Different Areas

Now we will discuss Applying Problem-Solving Skills in Different Areas:

A. Problem-solving in the workplace:

Problem-solving skills are highly valuable in the workplace as they enable individuals to address challenges, make informed decisions, and contribute to organizational success. In a professional setting, problem-solving involves identifying and analyzing issues, generating effective solutions, and implementing them to achieve desired outcomes. It often requires collaboration, critical thinking, and creative problem-solving techniques. Effective problem-solving in the workplace can lead to increased productivity, improved teamwork, and innovation.

B. Problem-solving in personal relationships:

Problem-solving skills play a crucial role in maintaining healthy and constructive personal relationships. Conflicts and challenges are inevitable with family members, friends, or romantic partners. Applying problem-solving skills in personal relationships involves active listening, empathy, and open communication. It requires identifying and understanding the issues, finding common ground, and working towards mutually beneficial solutions. Problem-solving in personal relationships helps build trust, strengthen connections, and promote harmony.

C. Problem-solving in entrepreneurship:

Problem-solving is an essential skill for entrepreneurs, as it drives innovation and the ability to identify and seize opportunities. Entrepreneurs face various challenges, such as market competition, resource constraints, and changing customer needs. Applying problem-solving skills in entrepreneurship involves identifying market gaps, analyzing customer pain points, and developing innovative solutions. Entrepreneurs must be adaptable, resilient, and creative in finding solutions that address real-world problems and create customer value.

D. Problem-solving in everyday life:

Problem-solving skills are not limited to specific areas but are applicable in everyday life. From simple tasks to complex decisions, problem-solving helps navigate challenges efficiently. Everyday problem-solving involves assessing situations, setting goals, considering available resources, and making informed choices. It can range from troubleshooting technology issues to managing personal finances, resolving conflicts, or finding solutions to logistical problems. Developing problem-solving skills in everyday life leads to increased self-confidence, improved decision-making abilities, and overall personal effectiveness.

In all these areas, applying problem-solving skills enables individuals to approach challenges with a structured and analytical mindset, find practical solutions, and overcome obstacles effectively. It empowers individuals to think critically, adapt to changing circumstances, and positively contribute to various aspects of their lives.

Case Studies of Successful Problem Solving

Here are some Case Studies of Successful Problem Solving:

A. Real-life examples of problem-solving success stories:

1. NASA’s Apollo 13 Mission: The Apollo 13 mission faced a critical problem when an oxygen tank exploded, jeopardizing the lives of the astronauts. Through collaborative problem-solving, the NASA team on the ground and the astronauts in space worked together to develop innovative solutions, such as building a makeshift CO2 filter, conserving power, and navigating a safe return to Earth.

2. Apple’s iPhone Development: Apple faced the challenge of creating a revolutionary smartphone that combined multiple functions in a user-friendly design. Through rigorous problem-solving, Apple’s team developed groundbreaking solutions, such as the touch screen interface, intuitive user experience, and integration of various technologies, leading to the successful launch of the iPhone.

3. Toyota’s Lean Manufacturing System: Toyota encountered production inefficiencies and quality issues. By implementing problem-solving techniques, such as the Toyota Production System, the company focused on waste reduction, continuous improvement, and empowering employees to identify and solve problems. This increased productivity, improved quality, and a competitive advantage in the automotive industry.

B. Analysis of the problem-solving strategies employed:

1. Collaborative Problem-Solving: Successful problem-solving often involves collaboration among individuals or teams. Organizations can tackle complex challenges more effectively by leveraging diverse perspectives, knowledge, and skills.

2. Innovative Thinking: Problem-solving success stories often involve innovative thinking to address issues in novel ways. This may include exploring new technologies, challenging conventional wisdom, or adopting creative approaches that disrupt the status quo.

3. Systematic Approach: Effective problem-solving requires a systematic approach that involves defining the problem, gathering relevant information, analyzing options, and implementing solutions. This structured method provides a comprehensive understanding of the problem and helps identify the most appropriate action.

4. Continuous Improvement: Many successful problem-solving cases are committed to continuous improvement. Organizations embracing a learning and adaptability culture are better equipped to identify and solve problems efficiently, leading to long-term success.

5. Customer-Centric Solutions: Problem-solving strategies that prioritize understanding and meeting customer needs tend to yield successful outcomes. Organizations can develop solutions that deliver value and drive customer satisfaction by placing the customer at the center of problem-solving efforts.

Analyzing the problem-solving strategies employed in these case studies provides valuable insights into the approaches, techniques, and mindsets that contribute to successful problem resolution. It highlights the importance of collaboration, innovation, systematic thinking, continuous improvement, and customer focus in achieving positive outcomes.

Conclusion:

In conclusion, problem-solving skills are vital in various aspects of life, including personal, professional, and entrepreneurial endeavors. Through this article, we have explored the importance of problem-solving, its Definition, its role in different areas, characteristics of effective problem solvers, the problem-solving process, and techniques for effective problem-solving. We have also examined case studies of successful problem-solving and analyzed the strategies employed.

Recap of key points:

1. Problem-solving skills are crucial for personal, professional, and entrepreneurial success.

2. Effective problem solvers possess critical thinking, creativity, adaptability, and perseverance.

3. The problem-solving process involves defining the problem, gathering information, generating solutions, evaluating options, implementing the chosen solution, and monitoring outcomes.

4. Techniques like SWOT analysis, root cause analysis, Pareto analysis, Six Thinking Hats, and design thinking provide valuable frameworks for problem-solving.

As you have learned about the importance and various aspects of problem-solving, I encourage you to apply these skills in your own life. Problem-solving is not a mere intellectual exercise but a practical tool that can lead to personal growth, professional success, and positive societal contributions. Developing and honing your problem-solving abilities allows you to navigate challenges, make informed decisions, and find innovative solutions.

Embrace a continuous improvement mindset and a willingness to think outside the box. Seek opportunities to apply problem-solving skills in your relationships, workplace, entrepreneurial ventures, and everyday life. Remember that each challenge presents an opportunity for growth and learning. You can overcome obstacles and achieve desired outcomes by approaching problems with a structured and analytical mindset, considering multiple perspectives, and employing effective problem-solving techniques.

Incorporate problem-solving into your daily life and encourage others to do the same. By doing so, you contribute to a more proactive and solution-oriented society. Remember, problem-solving is a skill that can be developed and refined through practice and experience. So, take on challenges, embrace creativity, and be a proactive problem solver.

Start applying problem-solving skills today, and you will witness the positive impact it can have on your life and the lives of those around you.

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7 Problem Solving Skills That Aren’t Just Buzzwords (+ Resume Example)

• Julia Mlcuchova , 
• Updated April 8, 2024 9 min read

Problem-solving skills are something everybody should include on their resume, yet only a few seem to understand what these skills actually are. If you've always felt that the term "problem-solving skills" is rather vague and wanted to know more, you've come to the right place.

In this article, we're going to explain what problem-solving skills really mean. We'll talk about what makes up good problem-solving skills and give you tips on how to get better at them. You'll also find out how to make your problem-solving abilities look more impressive to those who might want to hire you.

Sounds good, right? Curious to learn more? 

In this article we’ll show you:

• What are problem solving skills;
• Why are they important; 
• Specific problem solving skills examples;
• How to develop your problem solving skills;
• And, how to showcase them on your resume.

Table of Contents

Click on a section to skip

What are problem solving skills?

Why are problem solving skills important, the best 7 problem solving skills examples, how to develop problem solving skills, problem solving skills resume example, key takeaways: problem solving skills.

First of all, they're more than just a buzzword!

Problem-solving skills are a set of specific abilities that allow you to deal with unexpected situations in the workplace, whether it be job related or team related. 

It's a complex process that involves several “sub skills” or “sub steps,” namely:

• Recognizing and identifying the issue at hand.
• Breaking the problem down into smaller parts and analyzing how they relate to one another. 
• Creating potential solutions to the problem, evaluating them and picking the best one.  
• Applying the chosen solution and assessing its outcome. 
• Learning from the whole process to deal with future problems more effectively. 

As you can see, it's not just about solving problems that are right in front of us, but also about predicting potential issues and being prepared to deal with them before they arise.  

Despite what you may believe, problem-solving skills aren't just for managers . 

Think about it this way: Why do employers hire employees in the first place? To solve problems for them!

And, as we all know, problems don't discriminate. In other words, it doesn't matter whether you're just an intern, an entry-level professional, or a seasoned veteran, you'll constantly face some kind of challenges. And the only difference is in how complex they will get.

This is also reflected in the way employers assess suitability of potential job candidates. 

In fact, research shows that the ability to deal with unexpected complications is prioritized by an overwhelming 60% of employers across all industries, making it one of the most compelling skills on your resume.

So, regardless of your job description or your career level, you're always expected to find solutions for problems, either independently or as a part of a team. 

And that's precisely what makes problem-solving skills so invaluable and universal ! 

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As we've said before, problem-solving isn't really just one single skill. 

Instead, your ability to handle workplace issues with composure depends on several different “sub-skills”. 

So, which specific skills make an employee desirable even for the most demanding of recruiters? 

In no particular order, you should focus on these 7 skills : 

• Analytical skills
• Research skills
• Critical thinking 
• Decision-making
• Collaboration
• Having a growth mindset

Let's have a look at each of them in greater detail!

#1 Analytical skills

Firstly, to truly understand complex problems, you need to break them down into more manageable parts . Then, you observe them closely and ask yourself: “ Which parts work and which don't,” How do these parts contribute to the problem as a whole,” and "What exactly needs to be fixed?” In other words, you gather data , you study it, and compare it - all to pinpoint the cause of the issue as closely as possible.

#2 Research skills

Another priceless tool is your research skills (sometimes relying on just one source of information isn't enough). Besides, to make a truly informed decision , you'll have to dig a little deeper. Being a good researcher means looking for potential solutions to a problem in a wider context. For example: going through team reports, customer feedback, quarterly sales or current market trends.  

#3 Critical thinking

Every employer wants to hire people who can think critically. Yet, the ability to evaluate situations objectively and from different perspectives , is actually pretty hard to come by. But as long as you stay open-minded, inquisitive, and with a healthy dose of skepticism, you'll be able to assess situations based on facts and evidence more successfully. Plus, critical thinking comes in especially handy when you need to examine your own actions and processes. 

 #4 Creativity

Instead of following the old established processes that don't work anymore, you should feel comfortable thinking outside the box. The thing is, problems have a nasty habit of popping up unexpectedly and rapidly. And sometimes, you have to get creative in order to solve them fast. Especially those that have no precedence. But this requires a blend of intuition, industry knowledge, and quick thinking - a truly rare combination. 

#5 Decision-making

The analysis, research, and brainstorming are done. Now, you need to look at the possible solutions, and make the final decision (informed, of course). And not only that, you also have to stand by it ! Because once the train gets moving, there's no room for second guessing. Also, keep in mind that you need to be prepared to take responsibility for all decisions you make. That's no small feat! 

#6 Collaboration

Not every problem you encounter can be solved by yourself alone. And this is especially true when it comes to complex projects. So, being able to actively listen to your colleagues, take their ideas into account, and being respectful of their opinions enables you to solve problems together. Because every individual can offer a unique perspective and skill set. Yes, democracy is hard, but at the end of the day, it's teamwork that makes the corporate world go round. 

#7 Having a growth mindset

Let's be honest, no one wants their work to be riddled with problems. But facing constant challenges and changes is inevitable. And that can be scary! However, when you're able to see these situations as opportunities to grow instead of issues that hold you back, your problem solving skills reach new heights. And the employers know that too!

Now that we've shown you the value problem-solving skills can add to your resume, let's ask the all-important question: “How can I learn them?”

Well…you can't. At least not in the traditional sense of the word. 

Let us explain: Since problem-solving skills fall under the umbrella of soft skills , they can't be taught through formal education, unlike computer skills for example. There's no university course that you can take and graduate as a professional problem solver. 

But, just like other interpersonal skills, they can be nurtured and refined over time through practice and experience. 

Unfortunately, there's no one-size-fits-all approach, but the following tips can offer you inspiration on how to improve your problem solving skills:

• Cultivate a growth mindset. Remember what we've said before? Your attitude towards obstacles is the first step to unlocking your problem-solving potential. 
• Gain further knowledge in your specialized field. Secondly, it's a good idea to delve a little deeper into your chosen profession. Because the more you read on a subject, the easier it becomes to spot certain patterns and relations.  
• Start with small steps. Don't attack the big questions straight away — you'll only set yourself up for failure. Instead, start with more straightforward tasks and work your way up to more complex problems. 
• Break problems down into more digestible pieces. Complex issues are made up of smaller problems. And those can be further divided into even smaller problems, and so on. Until you're left with only the basics. 
• Don't settle for a single solution. Instead, keep on exploring other possible answers.
• Accept failure as a part of the learning process. Finally, don't let your failures discourage you. After all, you're bound to misstep a couple of times before you find your footing. Just keep on practicing. 

How to improve problem solving skills with online courses

While it’s true that formal education won’t turn you into a master problem solver, you can still hone your skills with courses and certifications offered by online learning platforms :

• Analytical skills. You can sharpen your analytical skills with Data Analytics Basics for Everyone from IBM provided by edX (Free); or Decision Making and Analytical Thinking: Fortune 500 provided by Udemy (＄21,74).
• Creativity. And, to unlock your inner creative mind, you can try Creative Thinking: Techniques and Tools for Success from the Imperial College London provided by Coursera (Free).
• Critical thinking. Try Introduction to Logic and Critical Thinking Specialization from Duke University provided by Coursera (Free); or Logical and Critical Thinking offered by The University of Auckland via FutureLearn.  
• Decision-making. Or, you can learn how to become more confident when it's time to make a decision with Decision-Making Strategies and Executive Decision-Making both offered by LinkedIn Learning (1 month free trial).
• Communication skills . Lastly, to improve your collaborative skills, check out Communicating for Influence and Impact online at University of Cambridge. 

The fact that everybody and their grandmothers put “ problem-solving skills ” on their CVs has turned the phrase into a cliche. 

But there's a way to incorporate these skills into your resume without sounding pretentious and empty. Below, we've prepared a mock-up resume that manages to do just that.

FYI, if you like this design, you can use the template to create your very own resume. Just click the red button and fill in your information (or let the AI do it for you).

Problem solving skills on resume example

This resume was written by our experienced resume writers specifically for this profession.

Why this example works?

• Firstly, the job description itself is neatly organized into bullet points .  
• Instead of simply listing soft skills in a skills section , you can incorporate them into the description of your work experience entry.  
• Also, the language here isn't vague . This resume puts each problem-solving skill into a real-life context by detailing specific situations and obstacles. 
• And, to highlight the impact of each skill on your previous job position, we recommend quantifying your results whenever possible. 
• Finally, starting each bullet point with an action verb (in bold) makes you look more dynamic and proactive.

To sum it all up, problem-solving skills continue gaining popularity among employers and employees alike. And for a good reason!

Because of them, you can overcome any obstacles that stand in the way of your professional life more efficiently and systematically. 

In essence, problem-solving skills refer to the ability to recognize a challenge, identify its root cause, think of possible solutions , and then implement the most effective one. 

Believing that these skills are all the same would be a serious misconception. In reality, this term encompasses a variety of different abilities , including:

In short, understanding, developing, and showcasing these skills, can greatly boost your chances at getting noticed by the hiring managers. So, don't hesitate and start working on your problem-solving skills right now!

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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10 Problem-Solving Soft Skills that Employers Look For

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Solving Problems Like a Pro!

In today's competitive job market, technical expertise alone doesn't suffice. Employers are increasingly valuing individuals with a unique set of skills - problem-solving soft skills. This blog dives deep into problem-solving soft skills, highlighting the vital abilities that set professionals apart. From critical thinking to creativity, adaptability to emotional intelligence, we'll dissect the significance of these skills for a prosperous and fulfilling career. Let's get into it!

What are problem-solving skills?

Problem-solving skills are like your all-in-one toolkit for tackling tricky situations. They're the superpowers that let you break down complex problems, see things from different angles, and come up with smart solutions. No matter your job, these skills matter. They're the fuel for innovation, making things run smoother, building stronger teams, and keeping customers happy. Studies and stats confirm it's one of the most-wanted skills by employers. It's all about staying sharp in today's professional world.

Top problem-solving soft skills

Let's look into the top problem-solving as a soft skill ability that is like gold dust for your career. From critical thinking to creativity, we'll explore how honing these skills can open the doors to endless opportunities.

1. Critical Thinking

Think of critical thinking as your superpower for tackling everyday challenges. It's all about breaking down problems, questioning the status quo, and considering different angles. With these thinking and problem-solving soft skills in your toolkit, you can analyse complex situations like a pro, resulting in more effective solutions that truly make a difference during your learning journey and internship experiences.

2. Creativity

Creativity isn't just for artists and writers . When it comes to problem-solving as a soft skill, being creative means thinking outside the box. It's about conjuring up fresh, out-of-the-box ideas and innovative solutions. So, let your imagination run wild! Creative thinkers are known for bringing a breath of fresh air to your workplace, helping your team adapt to changes, grow, and conquer obstacles with flair.

3. Adaptability

We all know the world can throw curveballs. That's where adaptability shines. Having these problem-solving soft skills means you're the one who can pivot and thrive in the face of change and uncertainty. Whether it's a sudden shift in your project or a market twist, you're the cool cucumber who remains productive and keeps the ship sailing smoothly, ensuring a balanced and successful personal and academic lifestyle . Make sure you learn some in-demand skills which will help you in your future.

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4. Emotional Intelligence

Emotional intelligence is like your secret weapon for understanding and handling emotions – yours and others. It's a game-changer for problem-solving as a soft skill. When tensions run high, or you're in the midst of a tricky group project, these skills help you navigate the emotional side of things, ensuring that your solutions are not just logical but also consider the feelings and concerns of everyone involved.

5. Communication

Strong communicators are the glue that holds it all together. They have the gift of translating complex ideas into simple, understandable terms. In the realm of problem-solving soft skills, they excel at articulating issues and ideas, and they're the bridge between technical and non-technical folks. With them around, problem-solving becomes a breeze.

6. Decision-Making

Think of decision-making as your compass in a sea of choices. It's one of the thinking and problem-solving soft skills that helps you sort through information and make smart choices. Whether you're weighing pros and cons, calculating risks, or simply choosing the best path forward, this skill is your trusty sidekick for streamlining the problem-solving process.

7. Resourcefulness

Resourceful individuals are the ultimate problem-solving wizards in the workplace. They're the masters of making do with what's at hand. When faced with a challenge, they can think on their feet and find innovative solutions even when resources are scarce. When you're looking to get things done creatively and efficiently, these are the go-to people who can turn constraints into opportunities, fostering a culture of creativity and resourcefulness within the team.

8. Patience

Patience is the zen master of the soft skills world. It's all about keeping your cool, even when things get tough. For those long-term issues that need some tender loving care, patient folks not only stick with it but also bring an unwavering dedication to the table. They persistently work towards sustainable solutions, showcasing their tenacity and unwavering commitment to achieving long-term success. 

9. Conflict Resolution

The peacemakers among us, skilled conflict resolvers, are your go-to for finding common ground. They're experts at facilitating discussions and negotiations, which ultimately lead to solutions that everyone can agree on. Their role goes beyond just maintaining harmony; they're the workplace's mediators, ensuring that small disagreements don't escalate into all-out wars. In the process, they create an atmosphere of cooperation and foster collaboration, making your professional environment not only more harmonious but also more productive.

10. Persistence

Think of persistence as your 'never give up' attitude, a tenacious spirit that refuses to back down in the face of adversity. It's all about facing challenges head-on, even when the going gets tough. Persistent individuals are unwavering champions who keep chipping away at problems until they find a solution that works. When it comes to tackling long-term issues or overcoming substantial hurdles, they're the ones who consistently show up, put in the hard work, and make things happen.

How to Develop Problem-Solving Skills

• Embrace challenges as opportunities to grow.
• Define the problem clearly to set the stage for solutions.
• Break down complex issues into manageable parts.
• Generate a wide range of potential solutions, no matter how unconventional.
• Evaluate each solution by considering feasibility, impact, and resources.
• Trust your judgment and select the most promising solution.
• Implement your chosen solution, adapt as necessary, and learn from the experience.
• Seek feedback from colleagues or mentors for fresh insights.

In the fast-paced, ever-evolving professional landscape, problem-solving soft skills emerge as the bedrock of success. As this journey through the realm of critical thinking, creativity, adaptability, and more draws to a close, remember that these skills aren't just career boosters; they're life enhancers. To further equip yourself for the challenges ahead, don't hesitate to explore reliable student resources that provide great tools to simplify your student life. These invaluable tools will not only enrich your skill set but also pave the way for a bright and fulfilling future. Are you planning to stay in Germany make sure you are fluent in German, these German learning apps will help you out.

Frequently Asked Questions

Why are problem-solving soft skills important in the workplace, how can i showcase problem-solving soft skills on my resume, are problem-solving skills equally important in all industries, can problem-solving skills benefit my personal life as well, can problem-solving soft skills be learned and developed.

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5 Essential Soft Skills to Develop in Any Job

• Marlo Lyons

You don’t have to be in your dream job to advance your career.

If you’ve been laid off, you might find yourself working in a job outside your industry — for example, in transportation, health care, social assistance, accommodation, food service, etc. — to support yourself and your family. Even if that job’s responsibilities seem far afield from your chosen career path, this is an opportunity to develop or elevate skills that are needed in any industry. The author discusses five soft skills to focus on during your time outside your chosen field — teamwork, influencing without authority, effective communication, problem solving, and leadership — and how to position them on your resume.

Being laid off is a shock — even if you see it coming. If you’re eligible for severance pay, you might feel okay for a while, but there may come a point when you need to take a job outside of your profession to pay the bills (maybe in retail, food service, or hospitality). But landing a job outside of your industry can still move your career forward.

• Marlo Lyons is a career, executive, and team coach, as well as the award-winning author of Wanted – A New Career: The Definitive Playbook for Transitioning to a New Career or Finding Your Dream Job . You can reach her at marlolyonscoaching.com .

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• Career Planning
• Skills Development

What Are Problem-Solving Skills?

Definition & Examples of Problem-Solving Skills

• Problem-solving skills help you determine why an issue is happening and how to resolve that issue.

Learn more about problem-solving skills and how they work.

Problem-solving skills help you solve issues quickly and effectively. It's one of the  key skills that employers  seek in job applicants, as employees with these skills tend to be self-reliant. Problem-solving skills require quickly identifying the underlying issue and implementing a solution.

Problem-solving is considered a  soft skill  (a personal strength) rather than a hard skill that's learned through education or training. You can improve your problem-solving skills by familiarizing yourself with common issues in your industry and learning from more experienced employees.

How Problem-Solving Skills Work

Problem-solving starts with identifying the issue. For example, a teacher might need to figure out how to improve student performance on a writing proficiency test. To do that, the teacher will review the writing tests looking for areas of improvement. They might see that students can construct simple sentences, but they're struggling with writing paragraphs and organizing those paragraphs into an essay.

To solve the problem, the teacher would work with students on how and when to write compound sentences, how to write paragraphs, and ways to organize an essay.

Theresa Chiechi / The Balance

There are five steps typically used in problem-solving.

1. Analyze Contributing Factors

To solve a problem, you must find out what caused it. This requires you to gather and evaluate data, isolate possible contributing circumstances, and pinpoint what needs to be addressed for a resolution.

To do this, you'll use skills like :

• Data gathering
• Data analysis
• Fact-finding
• Historical analysis

2. Generate Interventions

Once you’ve determined the cause, brainstorm possible solutions. Sometimes this involves teamwork since two (or more) minds are often better than one. A single strategy is rarely the obvious route to solving a complex problem; devising a set of alternatives helps you cover your bases and reduces your risk of exposure should the first strategy you implement fail.

This involves skills like :

• Brainstorming
• Creative thinking
• Forecasting
• Project design
• Project planning

3. Evaluate Solutions

Depending on the nature of the problem and your chain of command, evaluating best solutions may be performed by assigned teams, team leads, or forwarded to corporate decision-makers. Whoever makes the decision must evaluate potential costs, required resources, and possible barriers to successful solution implementation.

This requires several skills, including:

• Corroboration
• Test development
• Prioritizing

4. Implement a Plan

Once a course of action has been decided, it must be implemented along with benchmarks that can quickly and accurately determine whether it’s working. Plan implementation also involves letting personnel know about changes in standard operating procedures.

This requires skills like:

• Project management
• Project implementation
• Collaboration
• Time management
• Benchmark development

5. Assess the Solution's Effectiveness

Once a solution is implemented, the best problem-solvers have systems in place to evaluate if and how quickly it's working. This way, they know as soon as possible whether the issue has been resolved or whether they’ll have to change their response to the problem mid-stream.

This requires:

• Communication
• Customer feedback
• Follow-through
• Troubleshooting

Here's an example of showing your problem-solving skills in a cover letter.

When I was first hired as a paralegal, I inherited a backlog of 25 sets of medical records that needed to be summarized, each of which was hundreds of pages long. At the same time, I had to help prepare for three major cases, and there weren’t enough hours in the day. After I explained the problem to my supervisor, she agreed to pay me to come in on Saturday mornings to focus on the backlog. I was able to eliminate the backlog in a month.

Here's another example of how to show your problem-solving skills in a cover letter:

When I joined the team at Great Graphics as Artistic Director, the designers had become uninspired because of a former director who attempted to micro-manage every step in the design process. I used weekly round-table discussions to solicit creative input and ensured that each designer was given full autonomy to do their best work. I also introduced monthly team-based competitions that helped build morale, spark new ideas, and improve collaboration.

Highlighting Problem-Solving Skills

• Since this is a skill that's important to most employers, put them front and center on your resume, cover letter, and in interviews.

If you're not sure what to include, look to previous roles—whether in academic, work, or volunteer settings—for examples of challenges you met and problems you solved. Highlight relevant examples in your  cover letter and use bullet points in your resume to show how you solved a problem.

During interviews, be ready to describe situations you've encountered in previous roles, the processes you followed to address problems, the skills you applied, and the results of your actions. Potential employers are eager to hear a  coherent narrative of the ways you've used problem-solving skills .

Interviewers may pose hypothetical problems for you to solve. Base your answers on the five steps and refer to similar problems you've resolved, if possible. Here are tips for answering problem-solving interview questions , with examples of the best answers.

Key Takeaways

• It's one of the key skills that employers seek in job applicants.
• Problem-solving starts with identifying the issue, coming up with solutions, implementing those solutions, and evaluating their effectiveness. 

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Problem-Solving as a Soft Skill

Developing exceptional problem-solving skills is essential in today's competitive work environment . By honing your ability to think critically and creatively, you can tackle challenges effectively and showcase your value to employers. Embrace structured approaches and practice decision-making to enhance your problem-solving capabilities. Collaborate with teams, communicate openly, and respect diverse perspectives for successful outcomes. Problem-solving skills not only impact your career growth but also contribute to innovation and continuous improvement. Remember, there's always more to discover about the significance and applications of problem-solving as a soft skill .

Table of Contents

Key Takeaways

• Problem-solving as a soft skill showcases critical thinking abilities.
• It involves creative solutions and effective decision-making.
• Adaptability in problem-solving approaches is crucial.
• Enhances analytical skills and fosters proactive solutions.
• Valued by employers for its role in career growth and success.

Importance of Problem-Solving Skills

Understanding the significance of problem-solving skills is essential in today's fast-paced and dynamic work environment. In your professional journey, mastering problem-solving techniques through case studies can be a game-changer. By delving into real-world scenarios, you not only enhance your analytical skills but also cultivate a proactive approach to challenges. Consider participating in problem-solving workshops or training programs to refine your abilities further. These platforms provide a structured environment where you can learn from experts and engage with diverse problem-solving methodologies.

Case studies offer a glimpse into how effective problem solvers navigate complex situations, inspiring you to adopt similar strategies in your own work. Problem-solving workshops immerse you in simulated scenarios, honing your decision-making skills under pressure. Through these experiences, you develop resilience, creativity, and adaptability – all vital traits of a proficient problem solver. Embrace every opportunity to enhance your problem-solving skills, for they're the cornerstone of success in the modern workplace .

Characteristics of Effective Problem Solvers

When it comes to problem-solving, effective problem solvers possess key traits that set them apart.

They approach challenges with a positive mindset and are adept at strategizing solutions.

Key Problem-Solving Traits

To become an effective problem solver, you must cultivate key traits that contribute to your success in addressing challenges. Critical thinking is vital; it involves analyzing situations, gathering information, and developing creative solutions .

Effective problem solvers possess strong decision-making skills , enabling them to evaluate options, anticipate outcomes, and make informed choices . Being able to think critically and make decisions confidently empowers you to tackle complex problems with clarity and purpose.

Additionally, adaptability plays an important role in problem-solving, as it allows you to adjust your approach when faced with unexpected obstacles. By honing these key problem-solving traits, you'll enhance your ability to overcome hurdles and achieve successful outcomes in various aspects of your personal and professional life.

Problem-Solving Strategies

Developing effective problem-solving strategies requires honing specific skills and approaches that successful problem solvers employ consistently. When tackling complex issues, it's crucial to utilize analytical approaches and critical thinking techniques to navigate towards solutions efficiently. To enhance your problem-solving capabilities, consider the following characteristics of effective problem solvers:

• Adaptability : Embrace flexibility in your problem-solving process to adjust to unexpected challenges.
• Collaboration : Seek input from others to gain diverse perspectives and enhance problem-solving outcomes.
• Persistence : Stay determined and resilient when faced with obstacles, exploring multiple solutions until the issue is resolved effectively.

Strategies for Enhancing Problem-Solving Abilities

Enhancing your problem-solving abilities can be achieved through implementing structured approaches and practicing critical thinking skills consistently. Critical thinking involves analyzing situations objectively, considering various perspectives, and evaluating information effectively.

Decision-making plays an important role in problem-solving, as it requires you to choose the best course of action among different alternatives. To enhance your problem-solving skills, start by breaking down complex problems into smaller, more manageable parts. This approach allows you to focus on each aspect individually and develop targeted solutions.

Another strategy is to practice brainstorming techniques to generate creative ideas and explore different problem-solving methods. Additionally, improving your communication skills can help you collaborate effectively with others and gather diverse viewpoints to address challenges comprehensively. Remember to stay open-minded and adaptable when facing obstacles, as flexibility can lead to innovative solutions .

Problem-Solving in Team Environments

As you navigate problem-solving in team environments, collaboration and effective communication become paramount for achieving successful outcomes. Team dynamics play an essential role in the overall effectiveness of group problem solving.

Here are some key points to ponder:

• Open Communication : Encouraging open and transparent communication within the team fosters a safe space for sharing ideas, concerns, and feedback. This promotes a collaborative environment where everyone feels heard and valued.
• Role Clarity : Clearly defining roles and responsibilities within the team helps in streamlining the problem-solving process. When each team member understands their role, it reduces confusion and enhances efficiency in tackling challenges together.
• Respect for Diverse Perspectives : Embrace the diversity of perspectives within the team. Different backgrounds and experiences bring unique solutions to the table. By respecting and valuing these differences, the team can explore a wider range of potential solutions to complex problems.

Impact of Problem-Solving on Career Growth

Developing problem-solving skills can greatly impact your career growth by opening up new opportunities and showcasing your ability to overcome challenges effectively. In today's dynamic work environment, employers value individuals who can think critically and solve complex problems. By honing your problem-solving skills, you not only enhance your job performance but also demonstrate your analytical skills , which are highly sought after in various industries.

Career advancement often hinges on an individual's capability to tackle unforeseen issues and devise innovative solutions . Employers recognize the value of employees who can navigate obstacles with a strategic and analytical mindset. Your adept problem-solving abilities will set you apart from your peers, positioning you as a reliable asset within your organization.

Furthermore, as you continue to refine your problem-solving skills, you'll likely find yourself entrusted with more challenging projects that offer opportunities for growth and development. Embrace each challenge as a chance to showcase your critical thinking skills and make significant contributions to your team and company. Remember, in the domain of career growth, mastering problem-solving is a powerful asset that can propel you towards success.

Real-World Applications of Problem-Solving Skills

You've likely encountered workplace problem-solving scenarios where your ability to think critically and propose effective solutions was essential.

Engaging in collaborative problem-solving projects has honed your skills in communication, teamwork, and innovation.

Harnessing your problem-solving skills in real-world applications can lead to breakthroughs in creativity and efficiency within your professional endeavors.

Workplace Problem-Solving Scenarios

Sailing through workplace challenges often requires a blend of creativity, critical thinking, and effective communication to arrive at viable solutions. When faced with complex problems at work, remember to approach them with a clear mind and a structured plan.

Here are some key strategies to help you navigate through workplace problem-solving scenarios:

• Analyze the Root Cause : Take the time to identify the underlying issues causing the problem.
• Brainstorm Solutions : Engage your team or colleagues to generate diverse ideas for potential solutions.
• Evaluate Impact : Consider the consequences of each solution before making a decision.

Collaborative Problem-Solving Projects

Wondering how collaborative problem-solving projects can enhance your real-world application of problem-solving skills?

Engaging in such projects exposes you to diverse group dynamics and fosters effective team collaboration . By working with others to tackle complex issues, you can leverage different perspectives, skills, and experiences to arrive at innovative solutions .

Group dynamics play a vital role in these projects, influencing how ideas are generated, refined, and implemented. Through active participation and collaboration, you not only enhance your problem-solving abilities but also develop essential soft skills like communication, leadership, and adaptability.

Embracing collaborative problem-solving projects allows you to navigate real-world challenges successfully while building strong relationships and honing your teamwork skills for future endeavors.

Problem-Solving in Innovation

To excel in problem-solving in innovation, you must harness creativity and critical thinking to develop groundbreaking solutions that address current challenges effectively. When facing innovation challenges, it's essential to approach them with an open mind and a willingness to explore unconventional ideas. Here are three key strategies to enhance problem-solving in innovation:

• Embrace a growth mindset to view challenges as opportunities for growth and learning.
• Collaborate with a diverse team to gain multiple perspectives and foster creativity.
• Iterate and refine your ideas based on feedback to guarantee your solutions are truly innovative and effective.

Continuous Improvement in Problem-Solving

How can you continuously enhance your problem-solving skills to achieve better outcomes and efficiency in your work? Continuous improvement in problem-solving involves honing your problem-solving techniques and actively seeking ways to enhance your approach. By consistently refining your skills, you can adapt to new challenges and find more effective solutions. Here are some strategies to help you in this journey:

You're a problem-solving powerhouse , tackling challenges like a pro and turning obstacles into opportunities with ease. Your ability to think on your feet and find creative solutions sets you apart from the rest.

Keep honing those problem-solving skills, and watch as your career skyrockets to new heights. Remember, there's no problem too big for you to solve – you're a problem-solving mastermind, and the world is your playground.

Keep pushing boundaries and breaking barriers!

Matthew Lee is a distinguished Personal & Career Development Content Writer at ESS Global Training Solutions, where he leverages his extensive 15-year experience to create impactful content in the fields of psychology, business, personal and professional development. With a career dedicated to enlightening and empowering individuals and organizations, Matthew has become a pivotal figure in transforming lives through his insightful and practical guidance. His work is driven by a profound understanding of human behavior and market dynamics, enabling him to deliver content that is not only informative but also truly transformative.

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Mastering Soft Skills for Effective Work: Your Path to Professional Excellence

Today’s economic markets are dynamic, and this means the workplace also needs to be. Fast problem solving, decision making and collaboration with colleagues and customers play an important role. To be successful, employees need to bring more than just technical expertise alone. The ability to effectively navigate complex interactions, communicate with clarity, and collaborate effectively with others is essential. These abilities, often referred to as soft skills are critical to boost collaboration and to develop workplaces that enable people to work effectively and with ease.

In this comprehensive guide, we will examine ten essential soft skills that can transform your professional journey more closely. Whether you’re an HR professional looking to enhance your company’s capabilities or an individual eager to boost your career, this article offers insights and actionable steps to work on your soft skills. 

What Are Soft Skills?

For every job you need a specific set of skills to fulfill your role and deliver value to customers. While these skills could be industry related and not applicable in other work contexts, there are some skills that are independently useful in every workplace. These so-called soft skills are a collection of interpersonal, social, and communication abilities, moral qualities, attitudes and mindsets as well as social and emotional traits. 

Soft Skills vs Hard Skills

Hard skills are also known as professional competence or technical competence. They are the abilities of employees to independently and responsibly master tasks and issues in accordance with job descriptions. This is an expertise with corresponding contextual knowledge. It ranges from proficiency with specific software to understanding of emergency medical procedures. Through your education, training, certifications, and work experience, you can acquire relevant hard skills. 

Besides hard skills, all jobs also require a combination of soft skills. Soft skills describe a set of social and interpersonal abilities, personal qualities and work-related attitudes that may be useful or necessary for shaping social interaction. Just a few examples include communication, patience, teamwork, and resilience. Soft skills can be acquired through life and work experiences or they might be personality traits. 

Examples of Soft Skills

Soft skills describe a wide range of abilities and qualities. Some of the most important and common ones are listed below.

• Collaboration is the ability to use various abilities to work together toward shared objectives. It encourages teamwork, creativity and a sense of belonging.
• Problem solving is the ability to analyze challenges, devise effective solutions, and implement them decisively. It enhances your ability to overcome obstacles and drive continuous improvement.
• Emotional intelligence is the ability to understand, manage and navigate one’s own and other people’s emotions. It results in more solidified bonds, efficient communication and improved conflict resolution.

Why are soft skills so important?

Soft skills are general characteristics that help people thrive in the workplace, no matter their seniority level, role or industry. These skills are the difference between being technically able to do the job, and being able to do it well. This is why many job ads state requirements like “communication skills” or “a problem-solving attitude”. 

From the perspective of a recruiter, soft skills help to select qualified applicants who satisfy the organization’s standards. When choosing between two candidates with a very comparable academic and professional background, the candidate who is more flexible and collaborative, for instance, is more likely to get hired. Some companies also hire for potential, not just experience and knowledge. They look for applicants with soft skills like adaptability and willingness to learn. 

Last but not least, soft skills help analyze the cultural fit of candidates. For instance, if an organization values accountability and initiative, it is crucial that potential hires are not scared to take ownership of their jobs, are decisive, and have a good approach to  problem-solving.

Top Soft Skills Employers Look For and How to Improve Them

In the following list, you can find soft skills that are relevant to most of today’s workplaces. Read why they are important and how you can improve your respective soft skills.

Soft Skill #1: Effective Communication

Effective communication ensures mutual understanding. It entails expressing thoughts, ideas, and facts succinctly and clearly. Clear communication reduces misinterpretations, improves teamwork, and fosters wholesome connections to boost productivity, efficiency, and morale at work.

If you want to improve your communication skills, start with diving deeper into the following aspects of communication:

• Active listening : Pay close attention to what others say, ask clarifying questions, and provide thoughtful responses.
• Practice empathy : Put yourself in the shoes of your audience to tailor your communication to their needs.
• Seek Feedback regularly : Ask for feedback on your communication style and make adjustments, if needed.

Our e-learning course Giving and Receiving Feedback offers a good starting point to improve your communication skills.

Soft Skill #2: Adaptability

Adaptability is the ability to thrive in changing circumstances. Adaptable people view change as a chance for personal development. This kind of flexibility creates resilience and improves your ability to cope and even thrive in any situation.

In order to foster your adaptability, look for the following:

• Embrace Ambiguity : Get comfortable with uncertain situations and focus on solutions rather than problems.
• Continuous Learning : Pursue new knowledge and skills to stay relevant and adaptable in a shifting landscape.
• Mindfulness Practices : Develop practices like meditation to enhance your ability to remain composed amid change.

Soft Skill #3: Collaboration

Collaboration is the process of working with others to achieve shared objectives while utilizing individual skills. Innovation, creativity, and a sense of community are fostered by collaborative abilities within teams.

To gain, maintain and improve collaboration skills, start with the following:

• Build Trust : Establish trust through reliability, honesty, and consistent follow-through on commitments.
• Appreciate Diversity : Embrace diverse perspectives to enrich collaborative discussions and outcomes.
• Open-Mindedness : Accept information from others without judgment and engage in thought-provoking discussion.

Soft Skill #4: Time Management

The ability to effectively allocate time to tasks and projects in order to enhance productivity is known as time management. Timely project completion is ensured while efficiency is improved and stress is reduced.

To strengthen your time management skills, do the following:

• Prioritize Tasks : Identify high-priority tasks and allocate time according to their importance and deadlines. Also, visualization helps to identify bottlenecks.
• Set SMART Goals: Establish Specific, Measurable, Achievable, Relevant, and Time-bound goals for better focus.
• Use Productivity Tools : Leverage tools like calendars, to-do lists, and time-tracking apps to enhance organization.

Soft Skill #5: Problem Solving

Analyzing problems, coming up with reasonable answers, and swiftly putting those suggestions into action are all parts of problem solving. Strong problem-solving abilities strengthen your capacity for overcoming challenges and promoting ongoing progress.

Problem solving skills can be improved with a deeper understanding and training in the following topics:

• Root Cause Analysis : Dig deep to identify the underlying causes of problems before addressing symptoms.
• Creative Thinking : Encourage unconventional thinking and brainstorming to uncover innovative solutions.
• Experimentation : Be willing to try different approaches and learn from failures to refine your problem-solving skills.

To improve creative thinking and experimentation, Design Thinking can be helpful. Learn more on what Design Thinking is, how it works and how it can help you to build your problem solving skills in a structured way.

Soft Skill #6: Emotional Intelligence

Understanding, controlling, and navigating one’s own and other people’s emotions are all aspects of emotional intelligence . Stronger relationships, more effective communication, and better conflict resolution result from developing emotional intelligence which makes this soft skill crucial.

Follow these steps to improve your emotional intelligence:

• Self-Awareness : Reflect on your emotions and reactions to different situations to better understand yourself. This is a prerequisite to improving your self-regulation.
• Empathy : Put yourself in others’ shoes to recognize and respond to their emotions effectively.
• Self-Regulation : Practice techniques like mindfulness to manage emotions and prevent impulsive reactions.

A course on Team Dynamics can help you build these skills.

Soft Skill #7: Leadership

Leadership entails directing, motivating, and empowering people or groups to accomplish shared objectives. Strong leadership abilities foster a positive work environment, increase morale, and drive team performance.

Leadership skills cover a wide range of aspects. Start with the following steps to improve your leadership skills:

• Lead by Example : Demonstrate the behavior and work ethic you expect from your team.
• Effective Communication : Clearly articulate your vision, expectations, and provide regular feedback
• Empower Others : Delegate tasks and give team members autonomy, fostering a sense of ownership.

The e-learning course Leadership Foundations is designed to help you understand what the core elements of agile leadership are and what to focus on to help your teams and organization thrive in the current fast-changing world.

Soft Skill #8: Conflict Resolution

The process of discussing problems and coming up with amicable solutions is called conflict resolution. The ability to resolve conflicts effectively stimulates open communication, prevents escalation, and fosters a harmonious workplace.

Conflict resolution requires a deep reflection and skills closely related to communication. Start with practicing these steps:

• Stay Calm : Keep emotions in check and remain neutral to facilitate constructive discussions.
• Learn Empathy : Empathy is the capability to understand or feel what another person is experiencing from within their frame of reference. Placing oneself in another’s shoes helps to better understand different perspectives and find good solutions.
• Negotiation Skills : Develop techniques to find middle ground and create win-win solutions.

Understanding the nature of a conflict and its dimensions is a good first approach. Learn more about the possible reasons why a conflict escalates and what strategies you can use to deal with conflicts in our e-learning course Navigating Conflicts. 

Soft Skill #9: Creativity

Generating original concepts, strategies and solutions to problems is a key component of creativity. Creativity stimulates invention, motivates problem-solving and distinguishes you in a cutthroat environment.

Boost your creativity by taking into account the following aspects:

• Diverse Inputs : Expose yourself to different experiences, perspectives, and fields to broaden your creative thinking.
• Brainstorming : Engage in brainstorming sessions with colleagues to generate a range of ideas.
• Risk-Taking : Don’t fear failure and embrace experimentation in order to learn from unsuccessful attempts.

Soft Skill #10: Resilience

Resilience is the ability to overcome obstacles, hardship and setbacks. Long-term success depends on your ability to remain focused and determined in the face of challenges.

Resilience can be improved with these three steps:

• Positive Mindset : Cultivate optimism and view challenges as opportunities for growth.
• Develop Coping Strategies : Find healthy ways to manage stress, such as exercise, meditation or hobbies.
• Learn from Setbacks : Analyze failures to extract valuable lessons and adjust your approach.

How To List Soft Skills On Your Resume 

If you are an employee looking for a new job, pay attention to include your strongest soft skills in your resume. Choose soft skills that match your desired workplace, industry and company culture best. You can also consider demonstrating how you used these skills in previous workplaces by adding references or case studies to your resume.

Boost Your Soft Skills

To help you master these essential soft skills, agile42 offers a range of e-learning courses designed to empower you with practical knowledge and techniques. Elevate your career and invest in your future now.

Ninja first came into contact with agile values, principles and practices from the perspective of a team member and appreciated a valuable collaboration. She gained further experience as a program manager in a scaled agile environment and as a Scrum Master and Agile Coach in various companies, mainly in the context of digital product development. As an Agile Coach, Ninja guides teams on their journey towards valuable and sustainable collaboration. She is committed to lifelong learning and has therefore also started training as a Systemic Coach.

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agile42 enables leaders and their teams to create a resilient organization and a sustainable change process. We equip them with the tools they need daily to grow the business and foster the right organizational culture.

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What Are Problem-Solving Skills? (Definition, Examples, And How To List On A Resume)

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Summary. Problem-solving skills include analysis, creativity, prioritization, organization, and troubleshooting. To solve a problem, you need to use a variety of skills based on the needs of the situation. Most jobs essentially boil down to identifying and solving problems consistently and effectively. That’s why employers value problem-solving skills in job candidates for just about every role. We’ll cover problem-solving methods, ways to improve your problem-solving skills, and examples of showcasing your problem-solving skills during your job search . Key Takeaways: If you can show off your problem-solving skills on your resume , in your cover letter , and during a job interview, you’ll be one step closer to landing a job. Companies rely on employees who can handle unexpected challenges, identify persistent issues, and offer workable solutions in a positive way. It is important to improve problem solving skill because this is a skill that can be cultivated and nurtured so you can become better at dealing with problems over time. In This Article    Skip to section What Are Problem Solving Skills? Types of Problem-Solving Skills How to Improve Your Problem-Solving Skills Example Answers to Problem-Solving Interview Questions How to Show Off Problem-Solving Skills on a Resume Example Resume and Cover Letter With Problem-Solving Skills More About Problem-Solving Skills Problem Solving Skills FAQs References Sign Up For More Advice and Jobs Show More What Are Problem Solving Skills?

Problem-solving skills are skills that help you identify and solve problems effectively and efficiently . Your ability to solve problems is one of the main ways that hiring managers and recruiters assess candidates, as those with excellent problem-solving skills are more likely to autonomously carry out their responsibilities.

A true problem solver can look at a situation, find the cause of the problem (or causes, because there are often many issues at play), and then come up with a reasonable solution that effectively fixes the problem or at least remedies most of it.

The ability to solve problems is considered a soft skill , meaning that it’s more of a personality trait than a skill you’ve learned at school, on the job, or through technical training.

That being said, your proficiency with various hard skills will have a direct bearing on your ability to solve problems. For example, it doesn’t matter if you’re a great problem-solver; if you have no experience with astrophysics, you probably won’t be hired as a space station technician .

Types of Problem-Solving Skills

Problem-solving is considered a skill on its own, but it’s supported by many other skills that can help you be a better problem solver. These skills fall into a few different categories of problem-solving skills.

Problem recognition and analysis. The first step is to recognize that there is a problem and discover what it is or what the root cause of it is.

You can’t begin to solve a problem unless you’re aware of it. Sometimes you’ll see the problem yourself and other times you’ll be told about the problem. Both methods of discovery are very important, but they can require some different skills. The following can be an important part of the process:

Active listening

Data analysis

Historical analysis

Communication

Create possible solutions. You know what the problem is, and you might even know the why of it, but then what? Your next step is the come up with some solutions.

Most of the time, the first solution you come up with won’t be the right one. Don’t fall victim to knee-jerk reactions; try some of the following methods to give you solution options.

Brainstorming

Forecasting

Decision-making

Topic knowledge/understanding

Process flow

Evaluation of solution options. Now that you have a lot of solution options, it’s time to weed through them and start casting some aside. There might be some ridiculous ones, bad ones, and ones you know could never be implemented. Throw them away and focus on the potentially winning ideas.

This step is probably the one where a true, natural problem solver will shine. They intuitively can put together mental scenarios and try out solutions to see their plusses and minuses. If you’re still working on your skill set — try listing the pros and cons on a sheet of paper.

Prioritizing

Evaluating and weighing

Solution implementation. This is your “take action” step. Once you’ve decided which way to go, it’s time to head down that path and see if you were right. This step takes a lot of people and management skills to make it work for you.

Dependability

Teambuilding

Troubleshooting

Follow-Through

Believability

Trustworthiness

Project management

Evaluation of the solution. Was it a good solution? Did your plan work or did it fail miserably? Sometimes the evaluation step takes a lot of work and review to accurately determine effectiveness. The following skills might be essential for a thorough evaluation.

Customer service

Feedback responses

Flexibility

How to Improve Your Problem-Solving Skills

You now have a ton of skills in front of you. Some of them you have naturally and some — not so much. If you want to solve a problem, and you want to be known for doing that well and consistently, then it’s time to sharpen those skills.

Develop industry knowledge. Whether it’s broad-based industry knowledge, on-the-job training , or very specific knowledge about a small sector — knowing all that you can and feeling very confident in your knowledge goes a long way to learning how to solve problems.

Be a part of a solution. Step up and become involved in the problem-solving process. Don’t lead — but follow. Watch an expert solve the problem and, if you pay attention, you’ll learn how to solve a problem, too. Pay attention to the steps and the skills that a person uses.

Practice solving problems. Do some role-playing with a mentor , a professor , co-workers, other students — just start throwing problems out there and coming up with solutions and then detail how those solutions may play out.

Go a step further, find some real-world problems and create your solutions, then find out what they did to solve the problem in actuality.

Identify your weaknesses. If you could easily point out a few of your weaknesses in the list of skills above, then those are the areas you need to focus on improving. How you do it is incredibly varied, so find a method that works for you.

Solve some problems — for real. If the opportunity arises, step in and use your problem-solving skills. You’ll never really know how good (or bad) you are at it until you fail.

That’s right, failing will teach you so much more than succeeding will. You’ll learn how to go back and readdress the problem, find out where you went wrong, learn more from listening even better. Failure will be your best teacher ; it might not make you feel good, but it’ll make you a better problem-solver in the long run.

Example Answers to Problem-Solving Interview Questions

Once you’ve impressed a hiring manager with top-notch problem-solving skills on your resume and cover letter , you’ll need to continue selling yourself as a problem-solver in the job interview.

There are three main ways that employers can assess your problem-solving skills during an interview:

By asking questions that relate to your past experiences solving problems

Posing hypothetical problems for you to solve

By administering problem-solving tests and exercises

The third method varies wildly depending on what job you’re applying for, so we won’t attempt to cover all the possible problem-solving tests and exercises that may be a part of your application process.

Luckily, interview questions focused on problem-solving are pretty well-known, and most can be answered using the STAR method . STAR stands for situation, task, action, result, and it’s a great way to organize your answers to behavioral interview questions .

Let’s take a look at how to answer some common interview questions built to assess your problem-solving capabilities:

At my current job as an operations analyst at XYZ Inc., my boss set a quarterly goal to cut contractor spending by 25% while maintaining the same level of production and moving more processes in-house. It turned out that achieving this goal required hiring an additional 6 full-time employees, which got stalled due to the pandemic. I suggested that we widen our net and hire remote employees after our initial applicant pool had no solid candidates. I ran the analysis on overhead costs and found that if even 4 of the 6 employees were remote, we’d save 16% annually compared to the contractors’ rates. In the end, all 6 employees we hired were fully remote, and we cut costs by 26% while production rose by a modest amount.

I try to step back and gather research as my first step. For instance, I had a client who needed a graphic designer to work with Crello, which I had never seen before, let alone used. After getting the project details straight, I began meticulously studying the program the YouTube tutorials, and the quick course Crello provides. I also reached out to coworkers who had worked on projects for this same client in the past. Once I felt comfortable with the software, I started work immediately. It was a slower process because I had to be more methodical in my approach, but by putting in some extra hours, I turned in the project ahead of schedule. The client was thrilled with my work and was shocked to hear me joke afterward that it was my first time using Crello.

As a digital marketer , website traffic and conversion rates are my ultimate metrics. However, I also track less visible metrics that can illuminate the story behind the results. For instance, using Google Analytics, I found that 78% of our referral traffic was coming from one affiliate, but that these referrals were only accounting for 5% of our conversions. Another affiliate, who only accounted for about 10% of our referral traffic, was responsible for upwards of 30% of our conversions. I investigated further and found that the second, more effective affiliate was essentially qualifying our leads for us before sending them our way, which made it easier for us to close. I figured out exactly how they were sending us better customers, and reached out to the first, more prolific but less effective affiliate with my understanding of the results. They were able to change their pages that were referring us traffic, and our conversions from that source tripled in just a month. It showed me the importance of digging below the “big picture” metrics to see the mechanics of how revenue was really being generated through digital marketing.

How to Show Off Problem-Solving Skills on a Resume

You can bring up your problem-solving skills in your resume summary statement , in your work experience , and under your education section , if you’re a recent graduate. The key is to include items on your resume that speak direclty to your ability to solve problems and generate results.

If you can, quantify your problem-solving accomplishments on your your resume . Hiring managers and recruiters are always more impressed with results that include numbers because they provide much-needed context.

This sample resume for a Customer Service Representative will give you an idea of how you can work problem solving into your resume.

Example Resume and Cover Letter With Problem-Solving Skills

Michelle Beattle 111 Millennial Parkway Chicago, IL 60007 (555) 987-6543 [email protected] Professional Summary Qualified Customer Services Representative with 3 years in a high-pressure customer service environment. Professional, personable, and a true problem solver. Work History ABC Store — Customer Service Representative 01/2015 — 12/2017 Managed in-person and phone relations with customers coming in to pick up purchases, return purchased products, helped find and order items not on store shelves, and explained details and care of merchandise. Became a key player in the customer service department and was promoted to team lead. XYZ Store — Customer Service Representative/Night Manager 01/2018 — 03/2020, released due to Covid-19 layoffs Worked as the night manager of the customer service department and filled in daytime hours when needed. Streamlined a process of moving customers to the right department through an app to ease the burden on the phone lines and reduce customer wait time by 50%. Was working on additional wait time problems when the Covid-19 pandemic caused our stores to close permanently. Education Chicago Tech 2014-2016 Earned an Associate’s Degree in Principles of Customer Care Skills Strong customer service skills Excellent customer complaint resolution Stock record management Order fulfillment New product information Cash register skills and proficiency Leader in problem solving initiatives

You can see how the resume gives you a chance to point out your problem-solving skills and to show where you used them a few times. Your cover letter is your chance to introduce yourself and list a few things that make you stand out from the crowd.

Michelle Beattle 111 Millennial Parkway Chicago, IL 60007 (555) 987-6543 [email protected] Dear Mary McDonald, I am writing in response to your ad on Zippia for a Customer Service Representative . Thank you for taking the time to consider me for this position. Many people believe that a job in customer service is simply listening to people complain all day. I see the job as much more than that. It’s an opportunity to help people solve problems, make their experience with your company more enjoyable, and turn them into life-long advocates of your brand. Through my years of experience and my educational background at Chicago Tech, where I earned an Associate’s Degree in the Principles of Customer Care, I have learned that the customers are the lifeline of the business and without good customer service representatives, a business will falter. I see it as my mission to make each and every customer I come in contact with a fan. I have more than five years of experience in the Customer Services industry and had advanced my role at my last job to Night Manager. I am eager to again prove myself as a hard worker, a dedicated people person, and a problem solver that can be relied upon. I have built a professional reputation as an employee that respects all other employees and customers, as a manager who gets the job done and finds solutions when necessary, and a worker who dives in to learn all she can about the business. Most of my customers have been very satisfied with my resolution ideas and have returned to do business with us again. I believe my expertise would make me a great match for LMNO Store. I have enclosed my resume for your review, and I would appreciate having the opportunity to meet with you to further discuss my qualifications. Thank you again for your time and consideration. Sincerely, Michelle Beattle

More About Problem-Solving Skills

You’ve no doubt noticed that many of the skills listed in the problem-solving process are repeated. This is because having these abilities or talents is so important to the entire course of getting a problem solved.

In fact, they’re worthy of a little more attention. Many of them are similar, so we’ll pull them together and discuss how they’re important and how they work together.

Communication, active listening, and customer service skills. No matter where you are in the process of problem-solving, you need to be able to show that you’re listening and engaged and really hearing what the problem is or what a solution may be.

Obviously, the other part of this is being able to communicate effectively so people understand what you’re saying without confusion. Rolled into this are customer service skills , which really are all about listening and responding appropriately — it’s the ultimate in interpersonal communications.

Analysis (data and historical), research, and topic knowledge/understanding. This is how you intellectually grasp the issue and approach it. This can come from studying the topic and the process or it can come from knowledge you’ve gained after years in the business. But the best solutions come from people who thoroughly understand the problem.

Creativity, brainstorming, troubleshooting, and flexibility. All of you creative thinkers will like this area because it’s when your brain is at its best.

Coming up with ideas, collaborating with others, leaping over hurdles, and then being able to change courses immediately, if need be, are all essential. If you’re not creative by nature, then having a team of diverse thinkers can help you in this area.

Dependability, believability, trustworthiness, and follow-through. Think about it, these are all traits a person needs to have to make change happen and to make you comfortable taking that next step with them. Someone who is shifty and shady and never follows through, well, you’re simply not going to do what they ask, are you?

Leadership, teambuilding, decision-making, and project management. These are the skills that someone who is in charge is brimming with. These are the leaders you enjoy working for because you know they’re doing what they can to keep everything in working order. These skills can be learned but they’re often innate.

Prioritizing, prediction, forecasting, evaluating and weighing, and process flow. If you love flow charts, data analysis, prediction modeling, and all of that part of the equation, then you might have some great problem-solving abilities.

These are all great skills because they can help you weed out bad ideas, see flaws, and save massive amounts of time in trial and error.

Problem Solving Skills FAQs

What is a good example of problem-solving skills?

Good examples of porblem-solving skills include research, analysis, creativity, communciation, and decision-making. Each of these skills build off one another to contribute to the problem solving process. Research and analysis allow you to identify a problem.

Creativity and analysis help you consider different solutions. Meanwhile, communication and decision-making are key to working with others to solve a problem on a large scale.

What are 3 key attributes of a good problem solver?

3 key attributes of a good problem solver are persistence, intellegince, and empathy. Persistence is crucial to remain motivated to work through challenges. Inellegince is needed to make smart, informed choices. Empathy is crucial to maintain positive relationships with others as well as yourself.

What can I say instead of problem-solving skills?

Instead of saying problem-solving skills, you can say the following:

Critical thinker

Solutions-oriented

Engineering

Using different words is helpful, especially when writing your resume and cover letter.

What is problem-solving in the workplace?

Problem-solving in the workplace is the ability to work through any sort of challenge, conflict, or unexpected situation and still achieve business goals. Though it varies by profession, roblem-solving in the workplace is very important for almost any job, because probelms are inevitable. You need to have the appropriate level of problem-solving skills if you want to succeed in your career, whatever it may be.

Department of Labor – Problem Solving and Critical Thinking

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Kristin Kizer is an award-winning writer, television and documentary producer, and content specialist who has worked on a wide variety of written, broadcast, and electronic publications. A former writer/producer for The Discovery Channel, she is now a freelance writer and delighted to be sharing her talents and time with the wonderful Zippia audience.

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• Problem Solving Skills

Solving Problems at Work: The Techniques and Soft Skills Your Employees Need

There is always a need for those who have premium problem-solving skills in the workplace. The 2020 Future of Jobs report by the World Economic Forum found that complex problem solving was the second most rapidly emerging, sought-after skill by employers, second only to analytical thinking and innovation. While the pandemic and subsequent economic turbulence have created an uncertain future for the labor market, they have also helped spur the introduction of the future of work, probably much sooner than we would have seen it otherwise. 

The pace with which companies are adopting technologies is increasing, and some of those technologies are also assisting with the problem-solving process. AI, bots, and automation are big players in the current world of work, but that doesn’t minimize how much you must ensure that your human employees have the soft skills required to provide their best efforts on your company’s behalf. 

What Is Problem Solving?

Simply put, problem solving is a process that involves the discovery, analysis, and solving of issues that have created obstacles. The ability to problem solve in a business setting is crucial. The best strategy will depend a lot on the situation at hand, and several different problem-solving strategies can be employed to improve your operations. 

Problem solving is also not a linear process. There is no “step-by-step” guide that you can find to help you get from the problem to the solution. Each issue will require its own strategy and steps to resolve, and some problems will require repeating steps and processes until the solution is discovered. A problem-solving cycle and strategy will help, but those will be more of a guideline than a hard-and-fast set of steps. 

What Soft Skills are Necessary for Workplace Problem Solving?

Problem solving is something that all prospective employers often inquire about during the interview process. This is because it’s an integral part of every role in the workplace and having employees that are ready to jump at the first sign of trouble is a huge asset. Although employers will often generally request problem-solving skills, here are some other soft skills that are related to the process that will also be necessary for employees, both now and moving forward. 

Active listening skills: No one can successfully understand a problem, let alone solve it, without being a good listener. Someone good at solving problems will be able to identify the issue, understand its cause, and be able to  create workable solutions. 

Analytical thinking: Although creativity helps, analytical thinking skills will be necessary for successful problem solving. People need the ability to understand and establish cause-and-effect relationships to foresee the long-term effects of your organization’s decisions. 

Decision making: Doing nothing is the worst possible solution. Your team needs to be able to determine which methods of solving the problem are most relevant, how to implement the solutions, and so forth. If your employees cannot make decisions, problem solving will never be successful. 

Teamwork and collaboration: It’s not a single person’s job to solve problems. Some of the best problem-solving efforts are done by teams who have different opinions and methodologies that they utilize in the process. This ensures that all possible avenues are explored. 

Creativity: Being logical and analytical is important when solving problems, but you also need to be creative with problem solving. Thinking “out of the box” and coming up with innovative answers is the key to success, and creatives bring a unique perspective that should be appreciated by all businesses. 

Communication: Of course, with all of this, you need effective communication. You need people who can communicate across all channels and with a variety of people, from team members to managers and even executive leadership. 

These soft skills all have their own place, as well, and can help with a host of business processes and problem-solving needs. Keep an eye out for candidates who highlight these relevant skills on their resumes and applications to ensure that your business will be able to overcome obstacles. 

Two Powerful Problem-Solving Techniques

There are several techniques that people use for problem solving. Performing a SWOT analysis can help figure out whether a solution has specific strengths and weaknesses. SWOT is an acronym for Strengths, Weaknesses, Opportunities, and Threats.

• Strength—why does this particular solution fit this problem?
• Weaknesses—What weak points does the solution have? Can you tweak them or improve them?
• Opportunities—What benefits and opportunities come from being able to implement this specific solution?
• Threats—Is there any part of the solution that will affect your team or organization negatively?

For those who want an in-depth look at all sides of the situation, this is a good choice. The other popular method is the 5 whys. 

This is a tricky name because it’s really only one question, but repeated five times to ensure that you get to the root of the issue and can create the most effective solution. Let’s say a campaign wasn’t launched on the right date. 

• Why did this happen? Because the auto-scheduler wasn’t properly programmed. 
• Why wasn’t it programmed? Because someone forgot to put it on the calendar. 
• Why was it missed on the calendar? Because there was a communication breakdown and there is no standard process. 
• Why isn’t there a standard process? Because standard practices haven’t been decided upon and resources have been short. 
• Why have resources been short? We are understaffed and are having a hard time filling important positions.

So, here you arrive at the solution of improving campaign launches by creating standard processes for communication and collaboration, which may include adding team members to your organization to cover the shortage of resources. 

Further Resources

Running into problems in the workplace can be a daunting experience, but learning just a few problem solving techniques can help you and your team approach these conflicts quickly and with confidence. 

If you would like more help, check out this guide from KnowledgeCity with even more tips for solving problems at work. You should also check out this Creative Problem Solving for Insightful Solutions course or consider requesting a free demo of KnowledgeCity’s Learning Library with over 20,000 videos to help you and your team become the best problem solvers you can be. 

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The Top 5 Problem-Solving Skills Employers Want In 2024

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Problem-solving is one of the top resume skills that employers believe will grow in importance over the next five years (and beyond), according to the Future of Jobs report by the World Economic Forum.

“Research in the past few years points to problem-solving skills as being crucial to business success. Many employers now put these ahead of technical skills,” says John Kleeman , founder of the online assessment platform Questionmark.

What does this mean for you, the job seeker?

It means that it’s more important than ever to show employers that you can identify and solve problems quickly and efficiently, whether you’re applying to an entry-level job or a senior executive position.

Table of Contents

What are problem-solving skills, why are problem-solving skills important, how to highlight problem-solving skills on a resume, how to highlight problem-solving skills in a job interview, how to develop and improve your problem-solving skills.

Use Jobscan’s free ATS-friendly resume templates and start building your resume that gets noticed by recruiters!

Problem-solving is a complex skill. It involves critical thinking , decision-making, creativity, and information processing.

Effective problem-solvers use a systematic approach that allows them to break down difficult problems into smaller, more manageable parts. 

In its simplest form, problem-solving involves three basic steps:

Step 1 – Identify the problem. This may seem obvious, but it is important to take the time to really understand what the problem is before trying to solve it. 

This can involve talking to people who are affected by the problem, doing research, or consulting experts in the field.

Step 2 – Generate a list of possible solutions. Consider how effective each solution would be and whether or not it is feasible to implement. 

Once you have narrowed down the list of possible solutions, you can then start testing out the most promising ones.

Step 3 – Implement the solution . This step also includes determining what resources are needed to put the solution into action, such as money, personnel, or technology. 

Ultimately, the goal is to come up with the most effective, practical solution that will address both the immediate issue and any underlying causes. 

By following these three steps, you should be able to easily identify and solve problems quickly and efficiently!

The top 5 problem-solving skills to put on your resume

Employees who have good problem-solving skills are vital for the successful functioning of any business.

But what specific skills are employers looking for?

Here are five of the most important problem-solving skills that businesses want their employees to have.

1) Creativity

“ Problems are nothing but wake-up calls for creativity. ” –Gerhard Gschwandtner

Creativity allows us to examine a problem from multiple perspectives, use outside-the-box thinking, and come up with innovative solutions. 

By embracing creativity, we open ourselves up to new possibilities and make our problem-solving efforts more effective.

How to use creativity in the workplace

• Create processes to improve workflow and reduce costs.
• Brainstorm ideas to develop new products or services for a company.
• Develop strategies to increase customer loyalty and satisfaction.
• Leverage technology to create more efficient processes and systems.
• Analyze data to identify trends and opportunities for improvement.

2) Research

“ Research is formalized curiosity. It is poking and prying with a purpose .”  – Zora Neale Hurston

Research skills are essential when resolving complex problems.

Only by gathering and analyzing data from multiple sources can we begin to assess the problem and determine the most appropriate solutions accurately. 

How to use research in the workplace

• Identify new markets or customer segments to target.
• Gather information about competitors and their products/services.
• Stay up to date on industry news and developments.
• Evaluate potential partners, vendors, or products before purchasing.
• Analyze past performance in order to make projections for the future.

3) Communication

“ Good communication is just as stimulating as black coffee, and just as hard to sleep after .”    -Anne Morrow Lindbergh

Once you’ve identified a potential solution to a problem, you need to be able to explain it clearly to others. 

This involves both verbal and written communication , as well as the ability to listen carefully and understand the perspective of others.

How to communicate in the workplace

• Clarify goals and make sure that everyone is on the same page. 
• Resolve conflicts quickly and efficiently.
• Promote collaboration among team members by fostering trust and respect.
• Allow employees to exchange feedback regularly.
• Provide recognition and appreciation to team members. 

4) Teamwork

“ Alone we can do so little; together we can do so much .” – Helen Keller

Being able to work on a team is an important skill that contributes to effective problem-solving.

When team members work together to tackle complex issues, the best solutions are often found because each individual has a unique perspective and skill set that can contribute to solving the problem.

How to be a team player in the workplace

• Foster an environment of open communication, feedback, and growth.
• Utilize the strengths of individual team members to achieve a common goal.
• Develop trust, respect, and camaraderie among team members.
• Promote a culture of accountability and ownership for projects.
• Encourage creativity, risk-taking, and an atmosphere of experimentation.

5) Decision Making

“ You cannot make progress without making decisions. ”    – Jim Rohn

It’s important to be able to identify problems and analyze possible solutions. Still, at some point, you need to make a decision . 

Good decision-makers focus on solving the problem rather than wasting time analyzing all of the available data or endlessly debating which option is best.

How to make decisions in the workplace

• Use feedback constructively to make better decisions in the future.
• Take risks when necessary while being aware of the potential consequences.
• Learn from mistakes and use data to develop better solutions.
• Demonstrate confidence and decisiveness when making difficult choices.
• Analyze situations based on facts and data, not assumptions or emotions.

Problem-solving is considered a soft skill, or “people” skill. 

Soft skills are personal attributes that can be transferred from one job to another and help employees interact more effectively with others in the workplace.

For example, in addition to problem-solving, soft skills include time management , empathy, teamwork, flexibility, and having a positive attitude. 

In today’s rapidly changing world, soft skills have become more valuable than ever to employers.

“When we look at today’s workforce,” says Eric Frazer , the author of The Psychology of Top Talent , “there’s definitely been a shift away from just having what I would call ‘tacit knowledge’ and ‘tacit skills’…meaning, you’re just good at what you do.” Instead, “There is a deeper understanding that people have to come first, before performance.” 

Problem-solving skills are crucial to the success of any business. Employees face problems every day. How they deal with them can mean the difference between success and failure.

If you can learn to identify and solve problems quickly and effectively, you’ll be an invaluable asset to your team.

It’s essential to highlight your problem-solving skills when writing your resume. Remember, employers are specifically looking for them!

Here are a few things you can do to make your problem-solving skills stand out more:

1. Use action verbs

When describing your skills on a resume, try to use catchy, memorable language that packs a punch. 

In particular, try to use action verbs . These are words that describe “doing” – like “riding” a bike or “walking” to school. 

The best action words to use on your resume are those that are descriptive and specific . These will paint a more vivid picture of your skills and experience. 

For example, instead of writing “ helped solve problems,” you could write “ identified and solved critical issues.”

Other phrases that use strong action verbs are:

• Developed creative solutions to complex problems.
• Researched and implemented best practices for problem prevention.
• Streamlined processes to reduce errors and increase efficiency.

2. Quantify your accomplishments

It’s one thing to say you have strong problem-solving skills, but it’s even better to back it up with hard numbers . 

Whenever possible on your resume, include metrics that show just how effective you are at solving problems. For example, “reduced customer complaints by 30%.”

Here are some other ways to show off numbers: 

• Managed a budget of $200,000 and reduced expenses by 10%.
• Achieved a 95% success rate in meeting objectives.
• Resolved an average of 100 customer complaints per month.

3. Describe your research skills

Research skills play a key role in solving problems. If you’re good at conducting research and finding relevant information, make sure to include that on your resume. 

For example, an office manager could say they “utilized extensive research skills to investigate new methods for streamlining inventory management.”

Here are some more examples:

• Compiled statistical data for reports and analysis.
• Analyzed research findings to develop creative solutions.
• Routinely updated databases with new information.

4. Highlight your creativity

There are many problems that cannot be solved with conventional methods. 

If you’re the type of person who is good at thinking outside the box and coming up with creative solutions, make sure to mention that on your resume. 

For example, you might say, “suggested new approaches to customer service that increased customer satisfaction.”

More examples include:

• Resolved a long-standing issue with our website’s design by implementing a new coding solution. 
• Generated fresh ideas for product development and marketing campaigns.
• Turned a failing project around by coming up with a solution that no one else had thought of.

5. Emphasize your collaboration skills

In many cases, problems can’t be solved by one person working alone. 

If you’re good at collaborating with others and working as part of a team, that’s something you should try to highlight on your resume. 

For example, a you could highlight your financial analyst skills by saying you “worked cross-functionally to launch an annual industry report.”

Other examples include:

• Brought together stakeholders with different objectives and helped them find common ground.
• Helped resolved misunderstandings between departments, resulting in a 30% increase in sales.
• Facilitated weekly team meetings to ensure consistent communication and successful completion of tasks.

When interviewers ask about your problem-solving skills, they are looking for specific examples of how you have identified and solved problems in the past. 

These problem-solving examples could be from work, from your studies, or even taken from your personal life!

Here are some tips on how to highlight your problem-solving skills in a job interview:

1. Describe your process

When describing how you solved a problem, be sure to include all the steps you took in your explanation. This will show the interviewer that you are systematic and thorough in your approach.

For example, you can highlight your account manager skills by saying something like: 

“I began by analyzing our current sales figures and identifying where we were losing customers. I then looked at our marketing strategy and identified areas where we could improve. Finally, I implemented a new marketing strategy and monitored the results closely. This led to a significant increase in sales within six months.”

2. Use problem-solving skills in the interview itself

Some interviewers will ask you to solve a problem on the spot as part of the interview process. This is usually done to assess your analytical and critical thinking skills. 

For example, someone applying for a job as a business analyst may be asked to review a company’s financial reports and identify areas of concern.

When solving problems in an interview, be sure to think out loud so the interviewer can understand your thought process. 

If you’re not sure of the answer, don’t be afraid to say so. This shows that you’re willing to admit when you don’t know something and are willing to learn.

3. Make connections to responsibilities included in the new job

Be sure to highlight how your problem-solving skills will be relevant to the responsibilities of the position you’re applying for. 

For example, if you’re applying for a job as a restaurant server, you might talk about a time when you had to diffuse a difficult customer situation.

If you make connections between your past experiences and the new job, it shows the interviewer that you’re qualified for the position and that you’re excited about the opportunity to use your skills in a new way.

4. Use specific examples and data

When describing how you used your problem-solving skills in the past, mention specific examples and support your claims with data.

This makes your story more convincing and shows that you’re not just making things up.

For example, if you’re claiming that you increased sales, be sure to back it up with sales reports, graphs, or even customer testimonials.

Improving your problem-solving skills can open up a variety of different career opportunities.

Here are some things you can do to strengthen your problem-solving abilities:

1. Be proactive

The first step to solving any problem is to recognize that it exists! 

This might seem obvious, but many people choose to ignore problems instead of facing them head-on.

Pay attention to the things that are going wrong in your life and work, and don’t sweep them under the rug.

2. Break down big problems into smaller ones

When you’re faced with a big problem, it can be overwhelming. But if you break the problem down into smaller pieces, it will be much easier to solve.

For example, let’s say you’re trying to lose weight. This is a big goal, but it can be broken down into smaller goals, like eating healthy meals and exercising regularly. 

Once you have a plan for each of these smaller goals, you’ll be one step closer to solving the bigger problem.

3. Be open-minded

Being open-minded means that you’re willing to consider all possible solutions, even if they’re not what you were originally thinking.

If you’re closed-minded, you might miss out on the best solution to the problem. So don’t be afraid to try something new.

4. Be persistent

Persistence is another important quality for problem-solvers. If you give up at the first sign of trouble, you’ll never find a solution.

When you’re facing a difficult problem, it’s important to keep trying different things until you find a solution that works. 

Don’t give up, and eventually, you’ll find the answer you’re looking for!

5. Ask for help

If you’re having trouble solving a problem, don’t be afraid to ask for help. There’s no shame in admitting that you need assistance.

There are many people who are happy to help others solve their problems. So reach out to your friends, family, or even a professional if you need some guidance.

Developing better problem-solving skills can take some time and effort, but it’s worth it!

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More expert insights on this topic:

Top 10 Transferable Skills to Put on Your Resume

Leadership Skills You Need to Include On Your Resume That Employers Actually Look For

5 Sections You Should Never Leave Off Your Resume

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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The Ultimate Guide to Soft Skills in the Workplace and Your Job Search

Think about your favorite and most admired coworkers, managers, and leaders. Why did you choose these people? Was it because they were great at doing data analysis? Maybe, but it’s more likely you enjoyed interacting with this person and appreciated how they did their jobs.

Was that one colleague always so excited to dive into a new project that they motivated others on the team? Did they always speak up at meetings to point out when someone else was being spoken over? Was that favorite boss always understanding of people’s lives outside of work? All of these speak to a person’s soft skills, and they’re vital to anybody’s career success.

In fact, they’re often just as important as hard skills when it comes to your job search—and overall career success.

What are soft skills?

“Soft skills are intangible attributes related to how you work,” says Muse career coach Jennifer Smith , founder of Flourish Careers . They’re the traits and qualities you possess that dictate how you’ll engage with others—also known as interpersonal skills —and how you’ll perform in the workplace. 

You may be more familiar with hard skills , which are often based on specific knowledge like how to do a certain task or use a specific piece of technology, but “soft skills focus more on your actual behaviors or habits in work situations,” says Muse career coach Al Dea . 

For example, are you always coming up with outside-the-box solutions and proposals? Can you give a presentation that makes everyone in the room sit up and pay attention? Do you always step in to help when someone on your team needs it? These are demonstrations of your soft skills—creativity, public speaking, and teamwork, respectively.

Soft skills are:

• More subjective than hard skills : Saying that you know how to prepare someone’s taxes or upload content using WordPress is fairly straightforward. Did the taxes get filed correctly? Is the content uploaded? Then you have those skills. But saying that you’re a good leader isn’t as clear-cut.
• More timeless than hard skills: “Many soft skills will continue to be needed for the foreseeable future even as the industry and market evolve,” Dea says. A lot of common tech tools, like those we use for social media or search engine optimization, didn’t even exist until recently—and neither did the hard skills that go with them, Dea says. And technologies will continue to evolve, meaning that the hard skills you need now might not be as important in five or 10 years. But working hard and being dependable are unlikely to ever go out of style.
• More transferable than hard skills: When you’re just starting out in your career or if you’re going through a career pivot—no matter how large—you may not be able to use all of the hard skills you honed in the past, but soft skills like communication and creativity can serve you in most jobs.

What are the most in-demand soft skills employers are looking for in 2023?

In May 2022, ZipRecruiter analyzed job listings across their site for the soft skills that appeared most often throughout 2021. According to that analysis, the soft skills that were most in demand are:

Communication skills

• Customer service
• Time management skills
• Project management
• Analytical thinking
• Ability to work independently
• Interpersonal skills
• Flexibility

Problem-solving skills

• Attention to detail
• Collaboration
• Multitasking

Since every employer is going to write job descriptions and identify soft skills a bit differently, some of these skills overlap, but this list can still give you an idea of the soft skills employers want most right now.

Also note that while ZipRecruiter listed “compliance” as a soft skill, it’s more often a job function or a hard skill that means following (a.k.a. complying with) industry or legal standards. For example, an HR manager could be responsible for ensuring a company is in compliance with the ADA (Americans with Disabilities Act) when accommodating employees. If a job posting asks for “compliance” as a soft skill, that could be a red flag .

50+ top soft skill examples

Here are some of the most important types of soft skills and some examples of the individual skills that fall under each category. This list isn’t exhaustive, but you can use it to start thinking about which soft skills you have and which you’d like to develop further.

“Every job involves some types of communication,” Dea says. Having the ability to communicate effectively is vital for any role and can affect a number of experiences in the workplace—from how well you convey your expectations and how well you understand others’ expectations to whether or not you land that big account. Strong communication skills will mean fewer misunderstandings, clearer indications of progress toward goals, and better relationships with coworkers, among other benefits.

• Active listening
• Giving clear feedback
• Negotiation
• Nonverbal communication
• Public speaking
• Verbal communication
• Written communication

Leadership skills

Don’t skip this section just because you aren’t a manager or senior-level employee. “You don’t need to be a leader to demonstrate leadership!” Dea says. Employees at any level can still demonstrate their leadership skills on projects and within their teams.

• Conflict management/resolution
• Decision-making
• Giving and accepting feedback
• Motivating others
• Relationship building

A big part of any job is solving problems, and not every problem has a clear-cut answer, Dea says. The ability to figure out how to approach new or particularly difficult problems is a key soft skill.

• Critical thinking
• Open-mindedness
• Innovativeness
• Proactivity
• Resourcefulness
• Risk management
• Troubleshooting

Collaboration and teamwork skills

You need to know how to work with others toward a shared goal or objective. This can be as small as making sure a presentation gets done for a team meeting or as big as helping your company hit its goals for the quarter or year. These skills speak to your ability to effectively work as part of a team.

• Dependability/reliability
• Emotional intelligence
• Disability awareness
• Diversity awareness
• Self-awareness
• Trust and trustworthiness

Work ethic and work style skills

These soft skills relate to your particular approach to work. You’ll see that some of these traits and abilities are opposites of each other. That’s because there’s no one correct work style, and some work habits and personal qualities are better suited to different companies and work environments.

• Ability to work well under pressure
• Adaptability/flexibility
• Attention to detail/conscientiousness
• Awareness of the big picture
• Creative thinking
• Fast learner
• Independence
• Organization
• Perseverance
• Prioritization
• Self-motivation
• Time management

How can you highlight your soft skills in a job search?

First, you need to know what soft skills to highlight. When you’re looking at a job posting, you might see phrases like “strong communication skills” or “team player” or “skilled multitasker.” Do your eyes just jump over these? Or do you note them the same way you would qualifications such as “must have three years of experience as a Salesforce administrator” or “must be proficient in JavaScript”?

Well, you should be paying attention, because these are soft skills that are crucial to the role you're applying for. So always review the job description, Smith says. Companies aren’t asking for a self-starter with great attention to detail for no reason. You can also “take a look at LinkedIn profiles for people who work at the company and see what skills they have,” Smith says. Or you can talk to people who already work in a position or at a company you’re interested in and ask them which soft skills are most vital to success.

How to highlight soft skills on your resume

While many job seekers think of their resume as the prime space to show off their hard skills , you should also make sure your soft skills shine. You might include your most important soft skills in a resume summary . You might even list the soft skills mentioned in or directly related to the job description in your skills section , Smith says, though Dea suggests only going this route if you have extra space.

But remember that anyone can say that they have strong leadership skills or problem-solving abilities. You have to show prospective employers how you’ve used your soft skills and what you’ve achieved. This means working your soft skills into your bullet points. For example, if you wanted to talk about your leadership skills, Smith suggests something like:

• Assumed leadership role for sales team with the lowest worker satisfaction survey results in the company. Motivated and engaged employees by encouraging feedback, holding a variety of team-building events, and celebrating top performers at weekly meetings, increasing positive sentiment by 34% in one year.

Or you can combine your soft and hard skills into one bullet point. For example:

• Collaborated with a team of 3 to conduct market research through one-on-one meetings with customers about their needs and concerns. Wrote clear and concise questions used by entire team and assigned tasks and tracked progress in Asana. Presented findings visualized with Tableau and made recommendations to senior staff.

For each of your resume bullets (which should be quantified and achievement-oriented ) think, “Which of my soft skills helped me to accomplish this?” You might also choose action verbs (collaborated, led, presented, motivated) that speak to the appropriate soft skills, as in the examples above.

Read More: The Right Way to Add Skills to Your Resume in 2023 (With 250+ Example Skills)

How to highlight soft skills in your cover letter

Cover letters are a great place to expand on your soft skills. Tell a story that explicitly mentions your experience with the soft skills in the job description to highlight your fit for the role, Smith says. So if a job description calls for someone with “excellent organizational skills” and you wanted to emphasize yours, you could say:

“When I started my current job as office manager for BubbleTech, supplies were stashed wherever there was room—I found Post-its in the kitchen and snacks in a cabinet over the printer! So I put my organizational skills to work, inventorying and rearranging all the supplies. I also sent around a Google Sheet that told everyone where they could find each item. In addition to checking the inventory weekly, I made sure my colleagues could note on that same Google Sheet when something was running low and I’d know to order more. As a result, BubbleTech stopped wasting money on extra supplies and never again found themselves completely out of any item when it was needed.”

How to highlight soft skills in a job interview

You can and should mention examples of how you’ve used your soft skills in your answers to interview questions . Think about which of your soft skills you want to emphasize before your interview, and come prepared with stories that show those skills in action. You can structure your answers using the STAR method to ensure that you include not only how you used your skills, but also what results they got.

How to highlight your soft skills throughout the hiring process

Your behavior before, during, and after each step of the application process will also show employers some of your soft skills firsthand, Smith says. For example, every email you send and each phone call, video meeting, and in-person interaction you have with someone at a company you’re interviewing with says something about your communication skills, Dea says. 

Arriving on time for an interview is a given, but speaks to your dependability and time management skills. Being prepared with strong, inquisitive questions about the role will show the hiring manager how curious and proactive you are, and asking your interviewer questions about themselves and responding earnestly to their answers will show your empathy and active listening skills

FAQs about soft skills

Why are soft skills important.

“The way you get work done and interact with others is a critical component within the workplace,” Smith says, so soft skills are crucial to your success and reputation, no matter what your role or seniority level.

Think about a company you were part of or a team you were on that really got things done in a way that felt rewarding. Why was that? Sure, the individuals on the team probably had the hard skills to complete their work tasks, but that’s just the “what.” The “how” comes from soft skills. Maybe innovation and creativity flourished. Maybe communication was very open and direct without ever being harsh. Maybe the environment was very collaborative and individuals were never blamed for failures. Maybe the team had a great rapport. Soft skills make these things possible.

How can you improve your soft skills?

Because they’re not based on specific knowledge like hard skills, soft skills are often considered more difficult to learn or strengthen. And there’s a bit of truth to that, but that doesn’t mean you can’t develop your soft skills. Follow these steps:

• Establish where your soft skills stand now . Our experts suggest looking at past feedback from performance reviews and other sources and/or asking for current feedback; looking at your past and current work responsibilities and identifying which soft skills have helped you succeed in your job and which ones could have helped; or taking a skills assessment or quiz (like this , this , and this ).
• I dentify one or two areas you want to focus on first. Think about any areas where you’re often running into problems at work or repeatedly getting feedback on. These are probably the soft skills you want to start with. For example, do you always find yourself needing to re-explain what you wrote in an email? Maybe look into improving your writing skills .
• Practice. Smith recommends putting yourself in situations where you’ll have to stretch your soft skills, but start small. For example, do you struggle with public speaking ? Maybe you can give a short presentation to your immediate team at an upcoming meeting. Are your leadership skills lacking? Volunteer to run point on a simple project. And whenever possible during your practice, ask for feedback.
• Consider taking a class. While online classes for soft skills are less common than classes on how to use a flashy new program, you can still find courses online that will help you with your interpersonal and other skills.
• Ask your network for help. “Find a mentor who is good at what you’re trying to improve and ask them to coach you,” Smith suggests. Or if you have a coworker who’s great at the soft skill you’re trying to work on, you might observe and evaluate what they do and think about how you can apply these strategies yourself, Dea says.

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Essential MBA Soft Skills You Will Acquire Within Our Program

Are you considering  earning your Master of Business Administration (MBA) and curious about the soft skills you will gain within the program? An MBA program not only provides you with the business-focused knowledge necessary for your career, but will also help you develop a wide array of soft skills essential for effective leadership and management in the business world.

6 Key Soft Skills for MBA Students

Let’s take a look at some of the core MBA soft skills you can expect to develop during your journey within an MBA program.

1. Leadership

Students in an MBA program gain the soft skill of leadership through a combination of coursework, experiential learning, and practical application. The coursework they engage in covers important leadership practices and theories, while group projects  and internships help provide hands-on leadership experiences in real-world settings. Together, these aspects help them to develop MBA soft skills in leadership they can put to use in their future careers.

2. Communication

MBA students hone their skills through presentations, reports and group discussions. This helps them become more practiced in professional communication, a crucial soft skill for MBAs, preparing them for real-world settings, interviews, and working alongside future coworkers.

3. Problem-Solving

Since problem-solving is an essential MBA soft skill, students in our program will be put in situations to hone this ability through case studies, simulations, and real-world business challenges. MBA candidates will learn to approach problems systematically to develop the best solutions.

4. Negotiation

Negotiation is a key soft skill for MBA students to master, as it applies to diverse roles in a wide range of fields. Negotiation can be vital in areas such as management consulting, investment banking, entrepreneurship, and many more.

5. Networking

Gaining  networking skills through attending events, connecting with alumni associations, and making industry connections can lead to a more prosperous career. Honing this essential MBA soft skill prepares students to create opportunities for themselves and foster relationships that will enhance their careers in the future.

6. Project Management

Students in our program engage in courses that cover project management tools, best practices, and group assignments that imitate real-world scenarios. This soft skill for MBA students is not only beneficial to future career roles, but also for effectively managing personal projects and enhancing organization skills.

About Kent State’s MBA Program

The MBA program at Kent State is offered both in-person and  online , and includes core courses in finance, marketing, and management, with opportunities for specialization. Our extensive program emphasizes experiential learning such as internships, study-abroad opportunities, and  career coaching , ensuring graduates are well-prepared with the MBA soft skills needed to pursue roles in various sectors.

Along with a strong focus on developing both hard and soft skills for MBA students, our program offers a variety of specializations tailored to specific career goals. These specializations include:

• Business Analytics
• Digital Transformation
• Healthcare Administration
• Human Resource Management
• Information Systems
• International Business
• Organizational Leadership

For more information on admissions or application deadlines, visit our  graduate admissions page and  apply to our MBA graduate program online today.

Contact Kent State Today

If you have any questions about earning your MBA at Kent State,  please reach out to our team . We look forward to assisting you in this exciting journey.

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Home » Blog » Hiring for Success: Integrating Soft Skills and Ability Testing

Hiring for Success: Integrating Soft Skills and Ability Testing

• August 14, 2024

Understanding the Importance of Soft Skills

Soft skills have become as crucial as technical skills, with employers increasingly prioritising attributes such as communication, teamwork, and problem-solving. These skills are essential for fostering a collaborative and productive work environment, playing a significant role in career advancement and personal development.

According to one LinkedIn survey, 92% of talent professionals say that soft skills matter as much or more than hard skills when hiring, underscoring their critical importance in the modern workplace.

Soft skills involve effectively navigating complex social interactions and contributing positively to a team. For instance, strong communication skills facilitate clear idea and feedback conveyance, while problem-solving abilities lead to innovative solutions. Recognising the importance of these skills is the first step towards mastering them. Research from Harvard University, the Carnegie Foundation, and Stanford Research Center concludes that 85% of job success comes from having well-developed soft skills .

The Role of Ability Tests in Assessing Soft Skills

Ability tests are standardised methods used to evaluate an individual’s performance in various work-related tasks. These tests measure potential rather than just academic performance, offering insights into a candidate’s ability to process information and perform under time constraints. They are a reliable predictor of job performance and, when combined with other psychometric assessments , provide a comprehensive view of an individual’s capabilities.

For example, verbal reasoning tests assess the ability to understand and interpret written information, crucial for effective communication. A study by Schmidt and Hunter (1998) found that general cognitive ability tests are strong predictors of job performance, with a validity coefficient of 0.51 . Numerical reasoning tests evaluate proficiency with numerical data, essential for roles requiring data analysis. By using ability tests, employers gain a well-rounded understanding of a candidate’s soft skills, ensuring a better fit for the role.

Types of Ability Tests and Their Relevance

Cognitive ability tests can measure different aspects of cognitive and practical skills. Verbal ability tests assess comprehension and analysis of written information, vital for roles demanding strong communication skills. For instance, roles in marketing and customer service heavily rely on these abilities to convey messages effectively and interpret customer feedback accurately.

Numerical ability tests evaluate proficiency with numbers, crucial for positions involving financial analysis or data interpretation. In finance, for example, these tests help identify candidates who can accurately analyse financial data, create budgets, and forecast financial trends. Abstract reasoning tests measure the capacity to understand and work with new concepts, essential for roles requiring innovative thinking. Positions in R&D or technology development benefit from employees who excel in abstract reasoning, as these roles demand innovative problem-solving and conceptual thinking.

Enhancing Recruitment Processes with Ability Tests

Incorporating ability tests into the recruitment process significantly enhances the quality of hires. These tests provide objective data, aiding informed decisions, reducing bias, and ensuring fair assessment for all candidates, which is particularly important in today’s diverse work environments. A meta-analysis by Schmidt and Hunter found that cognitive ability tests are among the best predictors of job performance across various occupations, significantly outperforming traditional interviews and educational credentials.

Ability tests streamline recruitment by quickly identifying candidates with the necessary skills and potential, saving time and ensuring the best candidates are selected for the role. For example, Deloitte’s use of cognitive ability tests in their recruitment process has resulted in a 60% increase in hiring efficiency and a significant improvement in employee performance and retention .

Implementing Ability Tests in Your Organisation

Implementing ability tests involves several steps. First, identify the specific skills and attributes required for the role to select the appropriate tests. Ensure the tests are administered in a standardised and fair manner, providing all candidates with an equal opportunity to demonstrate their abilities. Combining ability tests with other assessment methods, such as interviews and personality questionnaires , offers a comprehensive understanding of each candidate, facilitating more informed hiring decisions.

For example, Google combines cognitive ability tests with structured interviews and behavioural assessments for a more holistic evaluation of candidates. This multi-faceted approach has contributed to Google’s ability to maintain a high standard of talent and foster a culture of innovation and excellence .

Benefits of Using Ability Tests for Employee Development

Ability tests are useful not only for recruitment but also for employee development. When used along side personality questionnaires they can help identify areas where employees may need additional training or support, enabling targeted development programs. This leads to improved performance and job satisfaction, as employees feel more confident and capable in their roles. According to a study by the American Psychological Association, organisations that use cognitive ability tests for employee development report 24% higher productivity and 30% higher employee retention rates .

Additionally, ability tests identify high-potential employees suitable for leadership roles. Assessing their cognitive and practical skills allows organisations to create tailored development plans, preparing individuals for future leadership positions and contributing to the overall success of the organisation. For example General Electric (GE) uses cognitive and leadership ability tests to identify future leaders, ensuring a strong pipeline of talent for critical leadership roles .

Ensuring Fairness and Inclusivity in Ability Testing

Ensuring fairness and inclusivity in ability testing is crucial for creating an equitable work environment. This involves using tests free from cultural or gender biases and providing accommodations for candidates with disabilities. Regularly reviewing and updating tests ensures they remain relevant and effective, involving validation studies and feedback from candidates and hiring managers. Continuous improvement of the testing process maintains a fair and inclusive recruitment and development process.

For example, SAP has implemented inclusive hiring practices that include ability tests designed to minimise bias and accommodate neurodiverse candidates. This initiative has not only increased diversity but also enhanced innovation and problem-solving within the company .

Conclusion: The Future of Soft Skills Assessment

The shift towards soft skills-first hiring is transforming how organisations recruit and develop talent. Ability tests play a crucial role in this process by providing objective data on candidates’ cognitive and practical skills.

By incorporating these tests into recruitment and development, organisations ensure they select and develop individuals with the necessary soft skills for success. As the job market evolves, the importance of soft skills will increase. Mastering these skills and using ability tests to assess them enables organisations to create a more effective and inclusive workforce, driving success and innovation in the years to come.

References:

• Dale Carnegie Training. (n.d.). The Value of Soft Skills in the Workplace. Retrieved from  https://www.dalecarnegie.com/blog/value-of-soft-skills-in-the-workplace
• Schmidt, F. L., & Hunter, J. E. (1998). The validity and utility of selection methods in personnel psychology: Practical and theoretical implications of 85 years of research findings. Psychological Bulletin, 124(2), 262-274. doi:10.1037/0033-2909.124.2.262
• Deloitte. (n.d.). Deloitte’s cognitive ability testing for recruitment. Retrieved from  https://www2.deloitte.com/us/en/pages/about-deloitte/articles/press-releases/deloitte-cognitive-ability-testing.html
• Bock, L. (2015). Work Rules!: Insights from Inside Google That Will Transform How You Live and Lead. Twelve.
• American Psychological Association. (2018). The Benefits of Using Cognitive Ability Tests in Employee Development. Retrieved from  https://www.apa.org/news/press/releases/stress/2018/employee-development
• General Electric. (n.d.). GE Leadership Programs. Retrieved from  https://www.ge.com/careers/working-at-ge/leadership-programs
• SAP. (2019). SAP’s Autism at Work Program. Retrieved from  https://news.sap.com/2019/04/autism-at-work-sap-inclusive-technology/

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• how-scenario-based-questions-can-identify-leadership-potential

How Scenario-Based Questions Can Identify Leadership Potential

Posted 15/08/2024 by Vicki Mann

You can read this in 6 minutes.

Identifying leadership potential in candidates or employees is critical for organisational growth and success. While traditional interviews focus on past experiences and general competencies, scenario-based questions offer a dynamic way to assess how an individual might handle real-life challenges and opportunities. Here’s how scenario-based  skills tests   can be a powerful tool in identifying leadership potential.

Testing Problem-Solving Skills

Scenario-based questions often present complex, ambiguous situations that require thoughtful solutions. By asking candidates how they would handle specific challenges, such as resolving team conflicts or managing a sudden project crisis, you can assess their ability to think critically and make sound decisions under pressure.

• Example Question: "Imagine your team is falling behind on a critical project due to unforeseen circumstances. How would you handle this situation to ensure the project is completed on time?"
• Leadership Insight: This type of question reveals the candidate's problem-solving approach, their ability to stay calm under pressure, and their capability to prioritise and delegate tasks effectively—all key leadership traits.

Assessing Communication and Interpersonal Skills

Effective leaders must communicate, listen actively, and inspire their teams. Scenario-based questions can evaluate how a candidate approaches communication, particularly in challenging or high-stakes situations.

• Example Question: "How would you handle a situation where two key team members have a disagreement that is affecting the team's morale and productivity?"
• Leadership Insight: The candidate’s response can provide insight into their conflict resolution skills, empathy, and ability to maintain a positive team dynamic—essential qualities for any leader.

Evaluating Decision-Making Abilities

Leaders are often faced with tough decisions that require balancing multiple factors, such as company goals, team welfare, and ethical considerations. Scenario-based questions can highlight a candidate’s decision-making process and their capacity to make tough choices while considering the broader impact.

• Example Question: "You have to choose between meeting a tight deadline for a high-stakes project or giving your team extra time to ensure the highest quality. How would you approach this decision?"
• Leadership Insight: This question helps to assess the candidate’s prioritisation skills, ethical considerations, and their ability to balance short-term and long-term goals.

Understanding Adaptability

In today’s fast-paced business environment, leaders must be adaptable and open to innovation. Scenario-based questions that involve change management or navigating uncertainty can reveal how a candidate approaches new challenges and whether they are inclined to innovate.

• Example Question: "Suppose a key technology your team relies on becomes outdated, and you need to transition to a new system. How would you manage this change while keeping the team motivated and minimising disruption?"
• Leadership Insight: The candidate’s answer can showcase their adaptability, willingness to embrace change, and ability to guide their team through transitions smoothly—attributes that are crucial for effective leadership.

Identifying Strategic Thinking

Leaders need to think strategically, aligning their actions with the organisation’s long-term goals. Scenario-based questions that require candidates to consider the big picture can provide insights into their strategic mindset.

• Example Question: "You have the opportunity to lead a new project that could open up a significant market for the company, but it requires reallocating resources from another successful project. How would you approach this?"
• Leadership Insight: This question can uncover the candidate’s ability to weigh risks and benefits, think long-term, and align their decisions with the company’s strategic objectives.

Gauging Emotional Intelligence

Emotional intelligence (EI) is a key component of effective leadership, encompassing self-awareness, empathy, and the ability to manage emotions in oneself and others. Scenario-based questions that touch on emotionally charged situations can help assess a candidate's EI.

• Example Question: "Imagine you receive feedback that your leadership style is intimidating some team members. How would you respond to this feedback and what steps would you take to address the situation?"
• Leadership Insight: The candidate’s response can highlight their self-awareness, openness to feedback, and ability to adjust their behaviour for the betterment of the team—a crucial aspect of emotionally intelligent leadership.

Analysing Integrity and Ethics

Leaders often face ethical dilemmas, and their ability to navigate these challenges with integrity is vital. Scenario-based questions that present moral or ethical challenges can help identify candidates who prioritise ethics in their decision-making process.

• Example Question: "You discover that a close colleague has been bending company rules to achieve their targets. How would you handle this situation?"
• Leadership Insight: This question reveals the candidate’s ethical standards, willingness to address difficult situations, and commitment to maintaining integrity, even when it might be uncomfortable.

How to Prepare

Preparing for a scenario-based interview involves understanding the format, practising your responses, and developing a strategy for effectively showcasing your skills and experience. Here’s a step-by-step guide to help you prepare:

Understand the Purpose of Scenario-Based Questions

• Focus on Real-World Situations: Scenario-based questions are designed to assess how you would handle real-life challenges in the role you’re applying for. These questions test your problem-solving abilities, decision-making skills, communication, and leadership potential.
• Behavioural and Situational: These questions often require you to explain how you would handle hypothetical situations (situational) or how you have handled similar situations in the past (behavioural).

Research the Role and Company

• Understand the Job Requirements: Review the job description thoroughly to understand the key responsibilities and skills required. This will help you anticipate the types of scenarios you might be asked about.
• Company Culture and Values: Research the company’s culture, values, and recent developments. This can provide context for your answers and help you align your responses with the company’s expectations.

Review Common Scenario-Based Questions

• Leadership and Problem-Solving: Prepare for questions that assess your leadership potential, such as handling team conflicts, making tough decisions, or driving a project to completion under tight deadlines.

Stay Calm and Think Critically

• Pause and Reflect: If faced with a difficult scenario, take a moment to think before answering. It’s better to give a well-considered response than to rush into an answer.
• Critical Thinking: Focus on demonstrating your ability to think critically and strategically. Consider different perspectives and weigh potential outcomes before making a decision.

Highlight Soft Skills

• Communication and Empathy: Scenario-based questions often assess how you interact with others. Highlight your communication skills, emotional intelligence, and ability to work well in a team.
• Leadership and Initiative: Even if the scenario doesn’t explicitly ask for leadership, look for opportunities to show how you take initiative and lead by example.

Scenario-based questions are a powerful tool for uncovering leadership potential. They provide a window into how candidates think, react, and behave in real-world situations, offering deeper insights than traditional interview questions. By evaluating problem-solving skills, communication, decision-making, adaptability, strategic thinking, emotional intelligence, and ethics through these scenarios, organisations can more effectively identify and cultivate the leaders of tomorrow.

Using scenario-based questions in the recruitment and promotion process ensures that leadership roles are filled by individuals who not only have the right experience but also the right mindset to lead effectively in a dynamic, challenging environment. 

Skillsarena provides companies with the opportunity to have their own scenario-based assessment created aligned to their company's behaviours and attitudes, known as a situational judgment test.

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More From Forbes

Smarter it recruiting starts with assessing soft skills.

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CEO and Founder of IT recruitment firm McCann Partners and cofounder of ARA Mentors.

Technology can be taught, but soft skills can't—and the most successful hires happen when candidates are evaluated for their soft skills rather than their technical skills.

On its surface, this statement might seem counterintuitive. The IT industry is constantly evolving, with the demand for expertise in cutting-edge technologies on the rise and more valued than ever. Look no further than generative AI and large language models as a recent example. Fortune estimates that 1 million machine learning specialists will be needed by 2027, so candidates for these new roles will certainly be evaluated on their hard skills and practical knowledge.

For hiring managers, it's often easier to assess hard skills in an interview setting. Proficiency in system design, technical theory, and data structures and algorithms is a useful indicator to evaluate whether a candidate will succeed in a role. Yet, in more than two decades of working in the IT staffing industry, I've come to find that the best hires are made when soft skills are valued above hard-skill competencies.

Three Strategies To Recruit For Soft Skills

Put simply, soft skills refer to a candidate's aptitude to work and interact with other people. The traits your team possesses and how members complement (or clash with) one another have a huge impact on overall productivity, quality of work and performance.

In most cases, these traits are inborn and untrainable—and often go overlooked in the interview. By evaluating candidates based on their soft skills, leaders can build a better IT workforce for the future.

To begin assessing soft skills, here are three steps I recommend implementing into your interview process.

1. Chart Their Curiosity

Curiosity is the companion of the continuous learner and one of the soft skills valued most by leaders, particularly in the IT industry. In this constantly evolving landscape, it's never been more important to have team members who are uniquely equipped to be agile and adaptable. Candidates who demonstrate an aptitude for curiosity are more likely to show initiative, make insightful recommendations and proactively pursue new avenues of learning.

To gauge a candidate's proclivity toward curiosity in an interview, ask questions like "What was the last technical skill you learned? Why did you learn it, and what do you hope to achieve with this new skill?" By diving into the candidate's "Why," you'll get a clear picture of what drives their desire to learn and how that motivation may apply to the role you're hoping to fill.

2. Watch How They Work

Even if you aren't hiring for a technical position, ask your candidates to whiteboard! Most interviewers ask for anecdotal evidence of a candidate's problem-solving capabilities, but there's power in seeing them work firsthand. As they work, watch what behaviors they exhibit. Do they dive into crafting a solution right away or ask clarifying questions before they begin? How do they respond when you provide several rounds of feedback on their work? After they solve the problem, what happens when you change the prompt to make it more complex?

Presenting a candidate with a real-time problem to solve will give you a window into a variety of soft skills, including communication, organization, adaptability, time management and critical thinking.

3. Assess Their Culture Connection

As leaders, we're caretakers of our company's mission. Whether your company is dedicated to breaking new ground in the field, challenging the status quo or bettering the lives of others, everything you do is in service of that goal. So there's nothing more important than ensuring your team is on that journey with you.

To assess soft skills like ethics, motivation and empathy, you must further unearth a candidate's "Why." In the interview process, direct the conversation to a more in-depth understanding of what drives their passions. Team members who have a true passion for your company's mission are those who will work the hardest to fight for it.

In Conclusion

Hard skills and technical expertise are undeniably valuable traits of any candidate, but the true measure of long-term success often lies in evaluating their soft skills. This helps ensure you build a workforce that not only keeps pace with innovation but drives it forward through creativity, resilience and a shared sense of purpose.

By delving into a candidate's motivations, behaviors and attitudes, leaders make more informed hiring decisions that forge stronger team dynamics and ultimately greater success in achieving company goals. While hard skills open doors, it's soft skills that determine who will thrive and excel within an organization's culture and contribute meaningfully to its success.

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