Deposit your thesis with the library

Advice for higher degree students for submitting an electronic copy of your completed thesis to the library for archiving and access by a wider audience..

The webpage you are looking at here is advice for the submission of an archival copy of your thesis to the University Library.

Doctoral students looking for advice about submitting their final thesis to the Doctoral College should first review this webpage Finishing Your Doctorate - a guide for students approaching the end of their studies

  • Who is this information for?

This information is for University of Bath higher degree candidates, meaning research postgraduates including those completing a MPhil, PhD, DBA, EdD, EngD, DHealth, DClinPsy, MS or MD, who need to submit an electronic archival copy of their work to the Library.

Information about submitting your Masters dissertation (MA, MSc, MRes) online can be found on the Library’s Dissertations page .

  • What is required?

The University regulations require you to provide an electronic copy of your final corrected thesis to be kept and made available by the University Library.

Detailed guidance on the presentation of your thesis is given in the Specification for Higher Degree Theses and Portfolios document. . These specifications cover general presentation; essential elements of the title page; binding; electronic file formats etc.

IMPORTANT! Please ensure that the electronic version of your thesis meets the accessibility standards and can be used by as many people as possible. See our Digital Accessibility guidance .

After your viva, but before the Board of Studies meeting that will approve your award, you should:

  • Upload two electronic copies of your thesis, one in Word or LaTeX format (zip file if necessary) and one in PDF format, to the University’s research information system Pure. See page 2 and 3 of the HD3 form for step-by-step instructions. You may need to deposit a redacted version of your thesis as well (please see important guidance below).
  • Complete the HD3 form Higher Degree Thesis Final Submission After Examination .
  • Email your completed HD3 form to your Doctoral College.

Your Doctoral College will certify that your degree has been awarded and forward your HD3 form to the Library.

  • When will the thesis be available via Bath Research Portal?

The Library will check the details of your thesis in Pure and will add an embargo (restriction on access) if specified in the HD3 form. See more information below on restricting access to your thesis.

Once the award of your degree has been approved by the Board of Studies, the thesis will be made publicly available on the internet via the University of Bath’s research portal and library catalogue .

The British Library may make your electronic thesis publicly available from their electronic theses database Ethos . If there is an embargo on the thesis, it will not be available until the embargo date has passed.

A Creative Commons Attribution- NonCommercial-NoDerivs (CC BY-NC-ND) licence will be applied to your thesis by default when it is published via the Bath Research Portal. If you would prefer a less restrictive licence such as CC BY, please select this from the licence drop-down menu in Pure or email [email protected] .

If you would like us to issue a DOI for your thesis, as a unique identifier and to make it more easily discoverable and cited, please email [email protected] .

  • Your e-thesis opportunities and challenges

As the electronic copy of your thesis will be freely available online, it will be accessible to everyone, not just members of the University of Bath. This is a great opportunity and we hope this wide exposure will enhance your prospects for collaboration and sponsorship and heighten the impact of your research in your field of study.

The final copy of your thesis that you submit for academic assessment can contain any kind of information. This 'full' copy must be deposited with the library. However, if it contains any kind of information that cannot be published (see below) you must also create and deposit an edited (redacted) copy, which can be shared.

Any documents you deposit which cannot be shared will be stored securely in Pure but not made publicly available. Please ensure that your redacted version has REDACTED at the beginning of the file name so that it is clear which version is which.

When making your thesis publicly available online it is extremely important that you carefully consider:

Confidential or sensitive information - is there any sensitive information in your thesis that should not be made publicly available? This might include people’s personal details such as names and addresses, phone numbers, or your own signature on the Author’s Declaration page. Or it might be information which relates to religious, ethnic or political sensitivities. If in doubt, please contact the Open Access team for advice.

Copyright - does your thesis include materials from other sources also known as third party copyrighted materials? You may need permission from the copyright holder to publish this material in your electronic thesis. Third party copyright material may include extracts of texts from publications such as books and journals, or illustrations such as images, maps, photographs, diagrams, tables etc.

While you might be permitted to use such materials in the thesis for the purposes of examination, you do not necessarily have permission to make them freely available online. However, "insubstantial" extracts of third party copyright material can be included under the fair dealing provisions of the Copyright, Designs and Patents Act 1988, provided that they appear with a proper reference to the original source. "Insubstantial" amounts might include, for example, a 400 word extract from a printed source. You are advised to seek written permission from the copyright owner for any images, photographs, diagrams, charts, tables etc. that have been directly copied as a whole from another publication.

If you have been unable to gain all the necessary permissions from the rightsholder, you will need to make available an edited (redacted) version of your thesis which excludes the third party material. (see below).

  • Also consider whether you have included data which you have paid to access under the condition that you do not share it.

You may wish to request a restriction on public access to your thesis for a specified period if the following applies:

Pending publications: do you, your supervisor or collaborators intend to publish results from your thesis elsewhere? It’s possible that publishers may advise against making your thesis publicly available until after these publications are released. Or you may wish to have more time to prepare for publication.

Is there commercially sensitive content? For example, if you wish to make a patent application.

In exceptional cases of commercial sensitivity, a temporary restriction of access may not be sufficient and it may be possible to redact the sensitive material. You will need to request permission via the PGR7 form to redact this type of material from your thesis, and it will require approval of the Board of Studies (Doctoral). Efforts must be made to redact the minimum of material.

Your thesis should not contain your own personal details, including your signature. This is partly a security risk but also because your contact details are likely to change. If you wish to provide readers with your contact details, you should restrict these to your University of Bath email address. If you have any concerns about your thesis being publicly available online, please contact Library's Open Access Team .

  • Redacting information that cannot be made publicly available

If you need to create and deposit a redacted version, please remove the information after your thesis has been submitted for academic assessment. You should signify where information has been removed by replacing it with, for example, "this image has been removed by the author for copyright reasons". You may also wish to give further information regarding the reason for the redaction. You should replace content with a text box of the same size to retain page ordering. The full-text thesis will be used by the examiners, and a copy will held in the institutional repository, but only the redacted e-thesis will be made accessible.

  • Submitting an Alternative Format thesis

Doctoral students are permitted to submit an ‘Alternative Format’ thesis (or thesis by publication). This may include the full text of one or more more publishable or published journal articles, conference papers or book chapters.

It is a requirement that the version of your thesis that will be available online includes a completed Statement of Authorship form in front of each journal article or conference paper, whether that publication has been submitted, accepted, or published. The form can be found on page 12 of the QA7, Appendix 6: Specifications for Higher Degree Theses and Portfolios.

Available in Word format .

The form should include the title, publication status, publication details (if published), your own contribution to the paper, a statement confirming that the research was conducted during the period of the Higher Degree, and a signature/date. You must select one of two options:

  • that the article, conference paper or book chapter was published with a Creative Commons (CC BY) licence
  • that the publisher holds the copyright but you have obtained permission to include the document.

Articles which have been accepted for publication, or published articles can be included in the thesis provided the licence or the the publisher’s copyright policy allows this. Some journals only allow the pre-publication version of the manuscript to be used, or the ‘author’s accepted manuscript’ - the final draft of the paper, after peer-review but before the publisher's typesetting has been applied. The student and supervisor are responsible for checking publisher policy regarding inclusion of articles in theses. You will need to find the policy on the publisher's website, or email the publisher for specific advice.

Make sure to provide a link/DOI to the final published version where the article has been published. This can be included in the thesis in lieu of the full-text article if necessary. If required, a publisher set statement can be added before the start of the paper. You can get specific advice on copyright issues by contacting the Open Access Team .

Full guidance on writing and submitting an alternative format thesis is provided by the Doctoral College .

  • Restricting public availability of your thesis

If there are reasons why your thesis should not be publicly available straight away, you can request a one year restriction on the online availability of your electronic thesis; for example, if you have publications pending or there is information to support a commercial patent.

This short-term restriction does not require Board of Studies (Doctoral) approval and can be requested via the HD3 form .

If you would like an embargo for more than one year, you will need approval from Board of Studies (Doctoral). If approved, the thesis will not be made available by the library until after the agreed released date.

Students who would like to request this type of embargo will need to complete a PGR7 form . Please discuss this with your supervisor and apply for a restriction at the earliest possible stage – don’t wait until you’re about to submit!

If you’ve been granted a restriction on access to your thesis, only the bibliographic record and the abstract will be visible on Bath’s Research Portal until the end of the specified embargo period.

Requesting an extension to an existing embargo: if you need the restriction on access to your thesis to be extended for another year or more, you will need to contact the Doctoral College via email at [email protected] . They will ask you to complete the PGR7 form again, having first pre-populated the form with your details and recorded it in their database. On receipt of your completed form, they will send the request to the relevant Faculty/Department who will respond to your request and inform the Library of the extension.

If you have any queries or concerns about your thesis being publicly available online, please contact the Library's Open Access Team .

If you have any questions, please contact us.

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Student theses

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A case study based scrutiny of the financial control of health authority capital expenditure at the planning stage.

Student thesis : Doctoral Thesis › PhD

A comparative management study of selected Greek and European multinational manufacturing firms operating in Greece

A comparative study of management of change in financial control systems of the british central and nigerian federal governments, a comparison of british and german banking strategies in the context of european financial integration between 1993 and 2003, a comprehensive and comparative study of strategies for international tourism and its marketing with special reference to turkey., a decision aid for me, neolithic man and other impaired decision makers, adoption of technological innovations: towards an integrated approach, a framework for the implementation, measurement and management of relationship sourcing strategies: a multiple criteria objective modelling approach, age differences in the effects of metacognition on financial decision-making: (alternative format thesis), a general process model for personal development., a knowledge-based perspective of formal staff mentoring in higher education: context, process and outcomes..

Student thesis : Doctoral Thesis › Doctor of Business (DBA)

A Legacy of Invasion: A History of the Founding of Universities and Colleges in the British Empire in America before the Ratification of the Treaty of Paris in 1784

All changed, changed utterly - employees' perceptions and experiences of remote working, a management approach to successful international partnerships of universities: a phase- and principle-based management model and its implications for japanese higher education, a measurement of relative corporate performance based on annual accounting information, a multi-level inquiry into capacity-building: defying borders in a maritime journey through a personal territory and the portuguese non-profit world, analysing the (lack of) fundraising capability and practice in namibia’s public universities: an rbv perspective, an analysis of intragroup relationships in a multi-divisional corporation, an analysis of the relationships between developing country-based exporters and developed country-based importers for manufactured consumer goods: the case of cyprus and the united kingdom, an assessment of degree apprenticeships as a vehicle for widening participation, an educational innovation: the case of the implementation of the associate degree at excelsior community college in jamaica, an empirical framework for evaluating, implementing and managing a value-based supply chain strategy, an empirical study of the financing of small enterprise development in sudam, an ethnographical study of three small trade unions: with particular reference to their structure, workings and prospects for survival., an ethnography of distinction: dynamics of collective taste-making, an evaluation of kuwaitisation policy in the public and private sector, an examination of corporate structure and performance, an examination of idiosyncratic volatility-related relations, an examination of the application of corporate planning in the four major organisations within the nationalised transport sector in the united kingdom with special attention to the british railways board., an examination of the influence of labour demand of the growth of part-time employment in great britain, 1951-1984., an exploration of standardised processes in a knowledge-intensive healthcare operation: implementing the acute stroke care ‘pathway, an exploration of the occupational world of the male methodist minister, an exploration of the operations-marketing interface in the omni-channel context, an exploratory analysis of conflict dynamics in buyer-supplier relationships, an investigation into enabling industrial machine tools as traceable measurement systems.

Student thesis : Doctoral Thesis › Doctor of Engineering (EngD)

An investigation into how B2B decision-makers utilise resources in their marketing decision-making

An investigation into learning organisation maturity & the integration of ict into teaching, learning & assessing in the institute of technology sector in the republic of ireland, an investigation into the applicability of evolutionary theory to the study of micro firms, an investigation into the empowerment and suppression of voice in north-south higher education partnerships, an investigation into the implementation of socially and environmentally responsible procurement, an investigation into the nature of evaluation with particular reference to programmes of education and training., an investigation of agency in game-theoretic models of integrative divorce bargaining, an investigation of change in japanese payment systems: comparison with the uk, an investigation of derivative financial instrument usage by the uk's largest non-financial firms, an investigation of some cultural determinants of english organization behaviour, an investigation of the effects of government incentives to implement the car’s green technology: a supply chain management perspective, an organisational approach to sustainable public procurement, an organizational analysis of management roles in the hotel industry., antecedents and outcomes of employee engagement among academics in tanzanian: an integrated theoretical approach, anti-dumping measures and the politics of eu-japan trade relations in the european consumer electronics sector: the vcr case.

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