letter of application vs cover letter

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Application letter vs. cover letter: pros and cons, tips for job application scenarios

1) Application letter when there is no job opening

2) job application letter for academic programs, 3) longer application letter for internships, introduction, convey resume facts in letter form. , highlight your achievements alongside personality and context., signpost each part of the letter. , make sentences shorter and minimize descriptive language. , ensure the application letter is heavy on factual detail..

Application letter? Isn't that a cover letter, but twice the length? What is that you say? Some people use it to replace a resume and a cover letter? Why on earth would you want to do that? What is a letter of application vs cover letter?

Job search jargon can be difficult, especially when different words mean different things in various parts of the world. So let's take a look at the general differences and similarities between an application vs cover letter . They do have varying uses - so think about the right choice for you.

In this article we will explore:

What is an application letter?

• Three situations when you might choose to write an application letter
• What is the difference between an application letter and a cover letter?
• What is the purpose of a letter of application?
• An application letter example
• The format and structure of a job application letter
• How do I write an application letter?

An “application letter” is used in limited circumstances in a job search as a replacement for a resume and cover letter. 

These two pages have to encompass the highs and lows of your career as well as describe why you would be a great hire for a potential employer. Tough ask.

Many in human resources view this as recruitment heresy; but hear us out. The specific job application format, despite its unwieldy nature, has a reason to exist. The job application letter is vanishingly rare, but certain people do decide to use it. The argument of letter of application vs cover letter is clear cut. Combining a resume and cover letter into one longer application letter is no easy task.

Recruiter’s Note

It should be noted that the term “application letter” is often used to describe the traditional cover letter. In other words, sometimes the two terms mean exactly the same thing. Similarly, the words “CV” and “resume” sometimes (but not always) refer to the same thing, the only difference being that the term “CV” is much more popular outside North America. A cover letter may be referred to as an application letter simply because that's what it's called in that part of the world. This article deals with application letters as separate documents with their own specific set of goals.

A resume is a strictly formatted, factually based document, while a cover letter adds a personal touch to the application process. But with a single job application letter that does both jobs, where do you start to impress a recruiter?

Is there one occasion in a hundred when a job seeker might choose this option? Might it make a difference to you one day? 

By the way, there is an entertaining 7.5-minute video on cover letters vs. application letters at https://www.youtube.com/watch?v=p7i8I5wFYuk . It offers the same advice we do, although with a delightful African accent. It settles the application letter vs cover letter debate, once and for all.

When to use an application letter

Before we explore all the reasons why a resume + cover letter combo is usually better for job seekers than a single application letter, an examination of online recruitment wisdom does highlight a few occasions when a job application letter might prove a valid choice. So what are the three types of application letter?

We must stress that in 99% of cases, this advice and the following application letter sample is definitely not the norm, but if you have tried everything else in your job search toolbox, it might just be worth a try.

When the job market is tight, potential hiring managers and recruiters will have even less time to consider job applications, especially if there is no job posting. 

If job applicants have a genuinely compelling story to tell, some candidates might decide to send over their sales pitch in application letter form (as an attachment in an email or in a forum like LinkedIn), because they know that someone won’t spend the time digging through their formal resume for the relevant details. Our application letter sample at the end of this chapter offers a flavor of how it might be worded. 

Sending a formal resume might be presumptuous if there is no role available, but a short cover letter does not offer enough space to sell your career story. Enter the longer, chunkier application letter (that is pretending to be a cover letter and not a resume).

Another type of letter sent when no open position is advertised is called a letter of interest, letter of intent or statement of interest. A letter of interest is very similar to a cover letter, but it’s written when no open position is advertised. The usual advice for a letter of interest is to hold it to one page and include a resume. This is different from the so-called application letter, which is generally supposed to be two pages and is sent without a resume.  

For example, if you teach English as a second language (ESL) and you live in Spain, you may become aware of a school that teaches ESL. Even though it’s not advertising any jobs for new teachers, you want the school to know that you would be interested in working there and you have the skills to do so. In such a case, you might send a letter of interest and a resume. For more info, see our blog on “ Letter of Interest vs. Cover Letter .”

Job application letters will never match the factual accuracy and coverage of a resume, but a small number of candidates do decide to use them as a tactic to get their foot through the door.

One consideration with a job application letter is that it will be read in its entirety. The format of a resume makes it easier to dip in and out, so writing a longer letter may be a way of getting every argument across?

When there is a requirement to describe depth of academic experience , a longer-form letter is sometimes employed in academic circles instead of a resume. Here, the letter of application vs cover letter argument is won in favor of academic rigor. Outlining the importance of your academic work is difficult in a short cover letter.

Again, this is a rare occurrence, but for an academic who is looking to connect with a like-minded faculty manager (outside of the confines of HR oversight), an application letter gives them the opportunity express why they would be a fit for that new job. Many academics are used to reading long pieces of content, so a two-page application letter will not seem overly onerous.

Many in academia would expect an academic resume with a wealth of information about past research papers and qualifications, but for areas of expertise which require more depth of explanation, an application letter may be a useful format.

There is genuine merit for an intern to view the following example of application letter with a little more interest. 

Interns will not have the experience to flesh out a two-page resume , but a one-page resume may not be enough space to describe the passion that they have for their desired role. As social media has brought interns ever closer to potential future bosses, a less formal job application letter might be able to do the job of both a cover letter and a resume. 

The free-flowing nature of a letter allows them to explore their potential from a professional and personal perspective. 400 words is not enough on a cover letter when you desperately want to take that first rung on the career ladder.

If the application progresses onto a more formal footing, interns will still need a resume for an internal recruiter, but a longer initial letter could make a difference. Not every application is standard, so if you feel that you are able to divert from the norm and risk sending a longer application letter, take the plunge.

Application letter sample

Meet Lana. She is writing a speculative application letter to get a job at a new retail outlet that is opening up. She doesn't know when they might be hiring, so this one-shot application letter sample is her best shot of getting on their radar early on. They are unlikely to read both a cover letter and her resume at such a stage. 

We had to dig deep into various professional cases to come up with the best example, but with our desire to provide the most comprehensive set of resources for job seekers, we felt that sharing an example of a job application letter was worth doing. This really does include the best of both worlds.

The following job application letter sample is a good attempt at what such a letter might look like, but it will quickly become obvious that the format is far from ideal. You have to have a really good story to keep a hiring manager reading beyond the second paragraph. Make sure that you hit them with what matters to them early on.

If you start to understand that this format is not for you - you might be far happier and better off checking out our cover letter templates , writing guide and profession-specific letter examples .

Having said all that, here is an example of an application letter:

Job application letter format and structure

The format of an application letter is difficult to define. While we have created advice guides for all sorts of cover letters, the bloated nature of the application letter format means that almost anything goes. Just make sure that you use bullets and the odd list to break up the text - white space matters in an application letter, too.

We would like to compare and contrast the structure of the two formats.

After starting the header of the letter with your contact information, the greeting section needs to be addressed to the correct person and begin the letter with a personal connection. Everyone likes being called by their name. 

Additionally, make sure that you use the correct form of address. “ Dear Mr. / Mrs. / Ms. Surname ” is the safest option to get the letter off to a solid start. ”To Whom It May Concern” is never acceptable, though if you can't find out the name of the hiring manager, you can opt for a more generic greeting like “Dear XYZ Hiring Team.” This advice applies to both cover letters and application letter.

Take your career growth to a new level with these 10 expert tips to writing and formatting the best cover letter.

The introduction of a cover letter should be a short opening paragraph to grab the attention and focus on one standout aspect of the candidate’s experience. It is the one sentence that you want to remain in the hiring manager’s mind for the rest of the recruitment process.

The introduction for the application letter format has to work a bit harder. Because there is no factual resume to fall back on, the application letter introduction should be more practically oriented, leaving the reader in no doubt as to the suitability of the candidate.

Where a hiring manager has the option to find a candidate's value in the depths of a resume, candidates have to be mind-readers to work out exactly what to highlight in their application letter intro. It is a really tough ask and very easy to miss the mark.

The body of the perfect cover letter should contain a couple of brief insights into the personal qualities and professional achievements of a candidate, outlining why they are a fit for the role and backing that up with quantifiable numbers. It is eminently possible to create a lasting impression in the space of two or three paragraphs. In communication skills terms, brevity is the soul of wit.

Conversely, it is difficult to know where to start in suggesting how to structure the body of an application letter.

First, the job application format should ideally retain an aspect of the chronological nature of a resume . You don’t want the reader jumping back and forth through your career timeline as they read it and you should include dates of employment where possible. 

Elements of personality and culture fit can also be sprinkled throughout the writing. Try to lead with your most relevant characteristics, with the most recent examples at the beginning of the letter.

After a couple of sections about work experience, the job application letter offers an opportunity to expand at greater length on how you understand the role and why you think you would be a fit. 

Anticipate the interview questions and show that you are the right person for the job. This is something that is not always possible in either a resume or a cover letter, so it is ideally suited to a persuasive piece of writing that may well be speculative in nature. Go into significant detail around how exactly you see yourself fitting in.

For a cover letter, the conclusion is a one-paragraph call to action, intended to persuade the employer to invite you to an interview. It's the cherry on top of your job application. 

The length of the application letter format means that such a pithy closing paragraph might seem a little apologetic. In this case, it is worth reminding the potential employer of the key aspects of your candidacy. They may be a bit lost in such a long letter, and repetition can be an effective device (if you are repeating the right things, that is).

Is an application letter the same as a cover letter? 

The industry standard of a personality-led cover letter is intended to complement the factual formality of a resume. As such, the cover letter is often used as a compelling conversation-starter that might entice a hiring manager to read the resume in a little more depth. 

Cover letters hint at the threads of a candidate’s career that are worth exploring further during an interview process . 

Application letters, on the other hand, need to communicate both factual experience and a sense of personality. In terms of comparing and contrasting a cover letter and an application letter format, the basic approaches are similar, but the application letter format is more cumbersome.

Tips for writing a great application letter for a job vacancy 

If you are determined to write an application letter, or if someone has asked you to put down your thoughts on your suitability for the role in an email (for example), here are five suggestions for making the most of an imperfect format. Here is how the letter of application vs cover letter thought process plays out. 

Weaving the facts of your resume into the broader narrative of an application letter for employment is crucial to getting your work experience across. 

Factual details are far easier to pick out on a resume, so they risk getting a little lost in the depths of an application letter. But if you put the more important facts toward the beginning of paragraphs, hiring managers will be more likely to notice. Numbers and percentages are automatically more visible, so quantify and add context.

As an application letter is a mix of fact and personality, you can mix up your factual achievements with descriptive adjectives and more context than a resume typically contains. 

Much is discussed about storytelling in the recruitment process and if you can manage to merge these factors, your story has a chance of being finished. However, two pages of solid text is a lot of story to take in.

A resume has distinct sections for each part of your experience, and a cover letter usually has a set format to add the extra details. It is therefore essential for job applicants to signpost the content of every paragraph in the first sentence of an application letter.

Some people might decide to use mini-titles, but this often comes across as being too simplistic and may break up the flow of the story. Try to make the first sentence of each paragraph short and direct.

Two pages might seem a lot for an application letter, but when you consider that it has to be written in full sentences and with acceptable English, suddenly the simplicity and brevity of skills lists on a resume (for example) seem very appealing. 

Keep your sentences as short and impactful as possible. Otherwise you might find yourself not having enough space for some of your achievements and experiences. Having said this, don't include too many lists with lots of commas - the application letter needs to be legible.

While the purpose of a cover letter is to weave a more emotionally appealing story because the resume has covered the factual bases, the limitations of the job application letter format mean that it should contain as much factual detail as possible. 

Devices such as bullet-pointed lists are a great way of getting fact-heavy accomplishments across. Put simply, make sure that you don't waffle. The tone should be conversational - it should be a conversation packed with achievement.

The differences between an application letter and a cover letter

To summarize, while the application letter is a mash-up of a resume and a cover letter, it is a little more than that. Essentially candidates use it as an extended conversation starter in certain specific situations.

The application letter allows them to set out their arguments exactly the way that they would like a hiring manager to hear them. With a letter, there is no ambiguity. It is written how it is meant to be received. It is important that the candidate understands which arguments will be effective as this is their "one shot." 

While a hiring manager can dip in and out of a resume where they see fit, an application letter leaves them no choice. If it doesn't hit the mark, chances will reduce significantly.

But what if I decide to write a cover letter after all?

We recently shared 9,000+ words of career advice in our blog on cover letter writing and many of the suggestions in that piece will also be relevant to writing an application letter, should you choose to do so. 

Do your research on the employer, choose the right tone for the letter and immerse yourself into the culture to imagine what sort of employee they are looking for. 

The best cover letters are a wonderful medium to complement a resume, yet their impact is often overlooked. A perfectly targeted cover letter can genuinely make the difference between a first interview for that dream job and another rejection. We have a wide range of guides and cover letter samples for multiple professions that bring the reality of the letter to life. 

If you compare the cover letter examples with the application letter example, you will see why most employers would prefer the cover letter plus a resume to create the ideal first impression. In the letter of application vs cover letter argument, there is usually only one winner.

At the end of the day, you should choose what fits you best. If the situation warrants a more free-form and non-traditional document like the application letter, go for it! 

But if you decide to stick with the tried-and-true combo accepted by recruiters worldwide, make sure to check out our online resume tools for resumes and cover letters (complete with pre-generated phrases, a grammar checker and more).  

Save your time, avoid stress and uncertainty. There’s no reason not to empower your job search with convenient solutions!

Are Cover Letter and Application Letter the Same?

While cover and application letters are usually used in the same contexts, every job seeker has to know the significant differences between these two documents.

Nowadays, application and cover letters are sent via email, so, it’s also important to familiarize oneself with the writing trends and standards of online documents.

So, What’s the Difference?

The main difference between applications and cover letters are:

• Application documents are considered to contain in-depth information about candidate skills and qualities while cover letters are merely used for submitting the documents.
• Cover letters carry out simpler functions and only define your professional capacity as a sender, a recipient, and the purpose of the letter. Application letters perform three main functions: to draw the attention of the potential recruiter, to reflect you as the perfect fit for the position, and to secure the interview.
• Application letters highlight qualifications, skills, strengths, and previous jobs to which this information should relate to the job applied. Done properly, it will showcase you as a good fit for the position. A cover letter can omit specific details, though it must include contact information and motivate why you’re applying for the position and why you’re good for it.
• Cover letters are shorter as they don’t include detailed information. Applicant documents shouldn’t exceed one page. In terms of improving career opportunities, wherever possible your letter should consist of three paragraphs in which you introduce yourself and your objective in the first paragraph. You should present your strengths in the second paragraph and propose an interview in the third paragraph.
• Cover letters aren’t considered the decisive element of an application package. Application letters usually accompany resumes in most cases, as they can offer more about your professional candidacy. Or you can always check some of the best companies that will help you with writing your cover letter on Linkedin .

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What is the difference between application letter and cover letter? FREE TEMPLATE

General | 11 sep 2023.

In the competitive job market of today, job seekers are constantly on the lookout for ways to stand out and make a positive impression on prospective employers. Two essential tools in the job hunting arsenal are the application letter and the cover letter. While these terms are often used interchangeably, they serve distinct purposes in the hiring process. In this comprehensive guide, we will explore the key differences between application letters and cover letters, and provide step-by-step instructions on how to create both effectively.

What is an Application Letter?

An application letter, also known as a job application letter or a letter of application, is a formal document submitted by a job seeker to express their interest in a specific job vacancy. The primary purpose of an application letter is to introduce the applicant and their qualifications to the potential employer. Unlike a resume or CV, which provides a comprehensive overview of one's professional history, an application letter is tailored to a particular job opening.

Also read How to Create a Comprehensive Resume

How to Create an Application Letter

1. research the job opening.

Before you begin crafting your application letter, it's crucial to thoroughly research the job opening. This includes understanding the job requirements, responsibilities, and the company's culture. The more you know about the position, the better you can align your qualifications and skills with the employer's needs.

2. Format and Structure

An application letter should follow a standard business letter format. Here's a basic structure to follow:

Heading: Include your contact information (name, address, phone number, and email) at the top, followed by the date.

Recipient's Information: Below the date, include the recipient's name, title, company name, and address. If you can't find this information in the job posting, address the letter to the hiring manager.

Salutation: Start your letter with a professional salutation, such as "Dear Mr. Smith" or "Dear Hiring Manager."

Introduction: Begin with a strong opening paragraph that mentions the specific job you're applying for and how you learned about it. Express your enthusiasm for the position.

Body Paragraph(s): Use one or more paragraphs to highlight your qualifications, skills, and relevant experiences. Be specific and provide examples of how your background aligns with the job requirements.

Closing Paragraph: Summarize your interest in the position and express your desire for an interview. Mention that you have attached your resume for reference.

Closing : Use a formal closing such as "Sincerely" or "Yours faithfully," followed by your signature and typed name.

3. Tailor Your Letter

Each application letter should be customized for the specific job you're applying for. Highlight the qualifications and experiences that make you an ideal candidate for that particular position. Avoid using a generic, one-size-fits-all letter.

4. Showcase Your Skills

Use the application letter to showcase your skills and experiences that are most relevant to the job. Highlight achievements, projects, or experiences that demonstrate your capability to excel in the role.

Also read  7 Interview Tips to Impress Hiring Manager

5. Proofread and Edit

Before sending your application letter, carefully proofread it for grammar, spelling, and formatting errors. A well-written, error-free letter demonstrates professionalism and attention to detail.

6. Enclose Required Documents

If the job posting specifies additional documents, such as transcripts, certifications, or writing samples, make sure to include them along with your application letter.

When to Use an Application Letter

Application letters are typically used when:

A job vacancy is advertised.

The employer specifically requests an application letter.

You want to provide a more personalized introduction to your resume.

Effective Application Letter Example:

[Your Name]

[Your Address]

[City, State ZIP Code]

[Your Email Address]

[Your Phone Number]

[Today's Date]

[Recipient's Name]

[Recipient's Title]

[Company Name]

[Company Address]

Dear [Recipient's Name],

I am writing to apply for the [Position Name] at [Company Name], as advertised on [Where You Found the Job Posting]. With my strong background in [Relevant Skill/Experience], I am excited about the opportunity to contribute my expertise to your team.

In my current role at [Current Company], I have consistently demonstrated my proficiency in [Relevant Skill]. For instance, [Provide an Example of an Achievement or Project Relevant to the Position]. These experiences have honed my abilities and prepared me for the challenges and responsibilities of the [Position Name] role at [Company Name].

What sets [Company Name] apart for me is its reputation for [Company Attribute or Project]. I am deeply impressed by the impact your organization has made in [Industry or Field], and I am eager to be part of such an innovative and forward-thinking team.

Please find my resume attached, which offers a more comprehensive overview of my qualifications. I am enthusiastic about the opportunity to discuss how my skills can contribute to the continued success of [Company Name].

I can be reached at [Your Email Address] or [Your Phone Number]. Thank you for considering my application. I look forward to the possibility of becoming a part of the [Company Name] family and working toward achieving its goals.

What is a Cover Letter?

A cover letter, sometimes referred to as a covering letter, is a document that accompanies your resume when applying for a job. Unlike an application letter, which is typically focused on a specific job vacancy, a cover letter is more general and can be used for various job applications. The primary purpose of a cover letter is to introduce yourself, highlight your qualifications, and explain why you are an excellent fit for the company as a whole.

How to Create a Cover Letter

1. research the company.

Before you start writing your cover letter, research the company you're applying to. Understand its values, mission, culture, and recent achievements. This knowledge will help you tailor your cover letter to align with the company's goals and values.

A well-structured cover letter should include the following elements:

Heading : Similar to an application letter, include your contact information and the date at the top.

Recipient's Information : Address the letter to the hiring manager or the appropriate person if their name is mentioned in the job posting. If not, use a generic salutation like "Dear Hiring Manager."

Introduction : Begin with a strong opening that mentions the position you're interested in and how you found out about it. Express your enthusiasm for the company and explain why you're a good fit.

Body Paragraphs : Use one or more paragraphs to showcase your qualifications, skills, and experiences. Emphasize your contributions and achievements in previous roles. Highlight how your skills align with the company's needs.

Closing Paragraph: Summarize your interest in the company and reiterate your enthusiasm for the position. Express your desire for an interview to further discuss your qualifications.

Closing : Use a professional closing, such as "Sincerely" or "Best regards," followed by your signature and typed name.

3. Personalize Your Cover Letter

While a cover letter can be more general than an application letter, it should still be personalized for the specific company and position. Tailor your content to match the company's values and show how you can contribute to its success.

4. Highlight Transferable Skills

In a cover letter, focus on transferable skills that are applicable across various roles and industries. Explain how your diverse skill set makes you adaptable and a valuable asset to the company.

5. Match Your Resume

Your cover letter should complement your resume, not duplicate it. Use the cover letter to provide context for your resume and highlight specific achievements or experiences that are relevant to the job.

6. Proofread and Edit

Just like with an application letter, proofread and edit your cover letter carefully to ensure it is error-free and well-written. Attention to detail is crucial.

When to Use a Cover Letter

Cover letters are typically used when:

You are applying for a job without a specific job posting.

The job application process requires a cover letter.

You want to express your interest in a company and its culture, beyond a specific job opening.

Apply to urgently hiring jobs here!

Effective cover letter example.

I am writing to express my strong interest in the [Position Name] position at [Company Name], as advertised on [Where You Found the Job Posting]. With a proven track record in [Relevant Skill/Experience], I am confident that my qualifications align perfectly with the requirements of this role.

In my previous role at [Previous Company], I [Briefly Describe an Achievement or Responsibility Relevant to the Position]. This experience allowed me to hone my [Relevant Skill] skills and contribute to the growth and success of my team. I am eager to bring this expertise to [Company Name] to contribute to its continued excellence.

One of the aspects of [Company Name] that particularly excites me is [Specific Company Attribute or Project]. Your commitment to [Company's Values or Mission] aligns perfectly with my own professional values, making [Company Name] a natural fit for my career goals.

Enclosed is my resume, which provides further details about my qualifications. I would welcome the opportunity to discuss how my skills and experiences can benefit [Company Name] in greater detail. Please find my contact information below:

Thank you for considering my application. I look forward to the possibility of joining the team at [Company Name] and contributing to your ongoing success.

In conclusion, application letters and cover letters serve distinct purposes in the job application process. An application letter is tailored to a specific job vacancy and focuses on your qualifications for that role, while a cover letter is more general and introduces you to the company as a whole. Both letters, however, are essential tools for showcasing your skills and enthusiasm to prospective employers.

To succeed in your job search, it's crucial to create both types of letters effectively. Research the job opening or company thoroughly, follow the appropriate format and structure, and customize the content to match the employer's needs. Additionally, always proofread and edit your letters to ensure they make a positive impression. Application letter example and cover letter example illustrate how to structure both a cover letter and an application letter effectively, emphasizing the importance of tailoring the content to the specific job and company while showcasing your qualifications and enthusiasm.

By understanding the differences between application letters and cover letters and mastering the art of creating them, you can increase your chances of landing your dream job in today's competitive job market.

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Application Letter vs Cover Letter

Although both terms can be used interchangeably, an application letter and a cover letter aren’t the same things. Is a letter of application the same as a cover letter? We get this question often, which is not surprising.

It is not only enough to show interest in a particular job opening; you need these documents to prove you have the qualifications for it. Like David Ciccarelli, CEO at Voice, said, “I continue to find cover letters to be an effective tool for the candidate to express themselves and their enthusiasm for the position.”

It is important that you get these right the first time, and to do that, you have to know the difference between an application letter and a cover letter. If this sounds like something you are curious to learn, you are in the right place. Also, for those interested in help writing a cover letter, c heck this post on Linkedin with the list of the best cover letter writing services.

This article will extensively discuss the subtle differences and similarities between these two and give examples of how they work.

Although some employers prefer to peruse your social media accounts, especially LinkedIn, to see if you are a suitable candidate based on your profile and collections, it is still good to know the difference between these documents.

If you have questions on how to use bullet points on LinkedIn or go about LinkedIn formatting , we have articles on our blog that can help you with that.

What is a Cover Letter?

A cover letter is typically a one-page document submitted alongside your resume during a job application. Every job application requires a cover letter for so many reasons.

When you find a job opening, you best believe that thousands of other applicants are vying for that same job. The competition is high, and HR will have to go through so many resumes to choose a candidate.

When the resumes are too much, they tend to skip some, especially when it doesn’t look interesting. A cover letter is what graphs their attention. Your resume might be great, but HR won’t know if they don’t see it.

Writing an application letter or a cover letter can be tricky. As you learn to navigate these differences, also consider how to add covid-19 experience to resume . This unique experience could set you apart from other candidates.

When HR reads this cover letter, they become interested, making them want to read the entire resume. On the other hand, if your cover letter is bad, you know exactly where this would lead to, probably the paper shredder.

So many applicants make the mistake of just copying whatever is in their resume and pasting it on the cover. This is wrong and one of the fastest ways to put the reviewer off.

A cover letter is not your resume and should not be used to replace this in any way.

It is an essential supplement and should contain details and information that is separate from what you have in your resume. If you are still struggling with writing a CV, there is an article about top resume writers on our page, and you can check that out for more information .

What is a Letter of Application?

To fully understand the cover letter vs application letter discussion, we must explain what an application letter is. We already wrote extensively about the cover letter in the paragraph above.

When writing your application, you want to take note of a few things. Make sure to talk about your professional goals and aspirations. This is to enable you to get the attention of the hiring manager. Show your familiarity with the company, especially in the greeting section.

Make sure you do a little digging to discover the name of the hiring manager. This would show passion. Like Heather Huhman, a career expert, said, “You shouldn’t just say that you want the job or love your industry. You have to show your passion.” Given the importance of this letter, you should not blow it. Neither should you mistake it for a cover letter.

It is easy for applicants to gloss over this document since they believe they have everything written in the resume. However, you should stand out from the rest and create an application letter and resume that will hold their interest long enough to make sure they review you for the job.

For adequate punctuation and grammatical corrections, check out the article on our page about how many bullet points per job on a resume should be used. It will help you write a CV better.

Letter of Application vs. Cover Letter

As we mentioned before, there are so many similarities between these two documents that many job applicants mistake one for the other. However, there are still certain differences between them that sets them apart.

The reasons why applicants send these letters are different so you can’t send one in place of the other. When applying for a job, the cover letter is sent as part of your resume.

It is an attachment that gets to the HR office together with your resume, proof of qualifications, and every other document you might feel the need to attach. In about 350 words, the cover letter will introduce the entire content of the resume to give the hiring manager an idea of what they will find in the resume.

An application letter can and usually stands alone. When you find a job opening, you can quickly craft an application letter and send it to their table before you start writing a resume. It is a letter to show your open interest.

Unlike the cover letter, this one provides a deeper insight into your professional strength and proves that you’re the best candidate for the job.

Introduction

Another major feature in the letter of application vs. cover letter discussion is the introduction. Their formats are quite different, and this difference should be respected and adequately followed.

In a cover letter, your intro should only be a few sentences long. Don’t forget it will only be about 400 words, so make every word count. The introduction should express your interest in the job and highlight why you are applying.

While you only touch on these details in the cover letter, you must expatiate on this in the application letter. Your introduction must cover all the reasons you think you qualify for this job. You have permission to toot your horn and brag about your skills here—all in about five sentences.

Examples of how this can be done will be shown in subsequent paragraphs.

Work Experience

You should already notice that there is a certain trend to this. In a cover letter, you briefly state. In an application letter, you describe. The same goes for work experience too. In a cover letter, simply mention all the relevant job experience you have that makes you qualify for the job.

In an application letter , you need to divulge a little more. State the name of the company, your job position, duration of employment, responsibilities, and every other necessary information.

Length and Attachments

A cover letter is usually about half a page or a full page. It is a concise document containing only useful information about yourself while you refer the hiring manager to the other attachments in the application. This would include your resume and other essential files.

Application letters are longer. It can stand alone, so you want to make sure you write all the necessities highlighting all the important details in your professional and personal background.

Now that we have discussed the difference between a cover letter and an application letter, we will show you practical examples of these differences based on the major points above.

Let’s get into it:

Example 1: Introduction

Cover Letter

My name is Edmund Hutcher, and I’m applying for the role of Chief Storage Officer. I have seven years of working as a Chief Security in my previous job, and I am positive that the experience is enough to make me suitable for this role.

Application Letter

My name is Edmund Hutcher, and I would like to show my interest in the Chief Storage officer role vacancy. I have always had an avid interest in safety and security, which made me actively pursue this service for about seven years. I believe I am the best candidate for the job, not because I have the qualifications and licenses to prove it, but because I have the passion and resilience necessary to excel.

Example 2: Work Experience

From January 2014 to September 2021, I worked as Chief Security Officer at Lead City Holdings. I was in charge of the entire storage facility during my time there. I was responsible for ensuring all the goods were kept safe and in great condition.

I worked from January 2014 to September 2021 as a Chief Security Officer at Lead City Holdings. While I was there, I was in charge of a few camping blocks and, majorly, the storage facility. My responsibilities included making sure the workers were properly dressed in the appropriate gear for production.

With a little help from the professional services, understanding the difference between an application letter and a cover letter becomes a lot simpler. For those wondering how much does TopResume cost , we’ve got just the article that dives into every aspect of its pricing. The piece brings valuable insights into choosing the right service for your job search.

Is an application letter the same as a cover letter?

Although they are similar and interchangeable, they are not the same. They are entirely two different documents with two other purposes and intents. You must learn when to use either of these documents because, in this era, recruiters are looking out for minor loopholes like this. Ensure you make the best choice between a cover letter vs. a letter of application.

What is the difference between an application letter and a cover letter?

There are so many differences between these two documents. One major one is their purpose. The application letter expresses intent, while the cover letter supplements your resume. Your application letter has to be comprehensive, as this will help the recruiters decide whether you are the right candidate.

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Resume vs Cover Letter: How They're Different

8 min read · Updated on January 25, 2024

Knowing how a resume and cover letter work together can increase your chances of standing out

A resume and cover letter are essential job marketing tools that allow you to grab the attention of prospective employers and make a solid first impression. Where a resume provides an objective and concise overview of your work history, knowledge, skills, and overall qualifications, a cover letter formally introduces you to the employer and summarizes your work experiences related to your resume. It also discusses why you're interested in the position and why you're a suitable candidate. 

These two complementary documents are similar in a few ways and very different in others. In this post, we'll cover the following to provide clarity around cover letters vs resumes:

Cover letter vs resume: what are the similarities?

Cover letter vs resume: what are the differences?

What can a cover letter convey that a resume can't?

What's the difference between a cover letter, a resume, and an application letter? 

Cover letter vs resume: what are the similarities? 

As noted, a cover letter and resume are both career marketing tools, provided to prospective employers, that give the opportunity to make a strong first impression. Here are a few additional similarities between the two:

Both are meant to sell your skills and experience to entice employers to bring you in for an interview

The heading and contact information provided in a cover letter should match what's provided in a resume

When both a cover letter and resume are submitted as part of a job application, they're submitted together

Each document should use a similar style in terms of colors, font type , and font size to provide a cohesive package

Both documents should be tailored to each job you apply to

Both your cover letter and resume should include keywords from the job description.

These few points are where the similarities between a cover letter and a resume end. 

When considering a cover letter vs resume, there are five significant differences between them. They are

Layout and structure

Tonality , tense and orientation.

A resume is a requirement and necessity for virtually all job applications. A cover letter, on the other hand, is highly recommended but isn't necessarily required unless the job application specifically requests the inclusion of a cover letter. It's also possible to come across some job postings that specifically ask you not to include a cover letter. If you come across such an instance, even if you're tempted, don't include it unless you want to risk immediately going into the “no” pile. 

Unless specifically asked not to, in most instances it's in your best interest to include a cover letter with your resume. It shows you care about the position and can help to make your application stand out from the competition. 

The purpose of a resume is to provide the employer with a concise overview of your relevant work history, skills, and other qualifications. It focuses on your past and how it applies to your potential to succeed in a new job. 

Your cover letter should focus only on the job you're applying to - it serves as an introduction to you and your resume. With your cover letter, you have the opportunity to showcase a bit of your personality, further summarize your resume, and emphasize why you're interested in, and the right fit for, the job. 

In a nutshell, a resume shows the employer how your experience fits the role and a cover letter tells them why it does. 

Another main difference between a cover letter vs resume is the layout and structure of each. A resume typically uses bullet points without paragraphs or large chunks of text. There are also standard resume formats to choose from. A cover letter is written in paragraph form, with a layout similar to any professional business letter you might write.

Resume layout and structure

A resume uses one of three resume formats - reverse chronological, functional, or hybrid - with specific sections that are required within each format. The most commonly used is the chronological format, which includes the following sections:

Contact Information

Resume Headline

Resume Summary

Core Competencies

Work Experience 

Additional optional sections sometimes included on a resume are IT Skills, Volunteer Experience, Special Projects, Certifications, Training, Awards, Publications, and Hobbies & Interests. 

For more tips on how to write an effective resume with several resume examples to review, refer to “ How to Make a Resume: Beginner's Writing Guide with Examples .”

Cover letter layout and structure

A cover letter ranges from 300 to 500 words and should be written using the same format as any professional business letter. The key sections of a cover letter include:

The header with the date, the employer's address, and your contact information

A salutation directed to a specific individual when possible

An introduction paragraph where you introduce yourself, share why you're interested, and emphasize why you're an ideal candidate

The body paragraphs - the most crucial section of your cover letter - where you summarize your qualifications and how they make you an ideal candidate to meet the job requirements and demands, in one to two paragraphs

A conclusion paragraph , where you'll conclude with appreciation and a call to action

The closing , with a professional closing salutation and your name

For more detailed information on how to write a cover letter with a cover letter example, refer to “ How to Write a Cover Letter (With Example) .” 

Your cover letter, unlike your resume, addresses the employer directly and with a tone that's more personable than a resume. The exact tone you go with for your cover letter should reflect the industry and organization to which you're applying, though it's still good to showcase some personality. When doing so, ensure you still keep it professional and don't be too personal to the point that it distracts from the letter's overall goal and ability to leave a positive impression. 

The tone of a resume is straightforward and objective. It offers the reader specific details about your past work history, key qualifications, and skills. 

A resume is mostly past-oriented, meaning that it focuses largely on your past work history and experiences. Much of a resume is written in the past tense, as well. 

A cover letter is written primarily in the present tense. The focus of a cover letter is more on the present and future, including mentioning current and future objectives. 

What can a cover letter explain that a resume cannot?

As noted, where a resume shows how you're a good fit for the job, a cover letter can discuss why you're a good fit. Also, a cover letter can explain details about your resume that you might not have had space for on the resume. For example, if you listed a work experience bullet point with a great accomplishment, yet you weren't able to highlight the challenges you overcame for that significant achievement, that might be something to include in the cover letter if it adds value and is relevant. 

Cover letter vs resume vs application letter

In addition to a cover letter and resume being part of your arsenal of career marketing tools, you might also be wondering where an application letter fits in - especially since some confuse an application letter with a cover letter. 

What is the difference between a resume and an application letter?

As mentioned, a resume is a document required for job applications and provides a succinct overview of your work history and credentials. An application letter provides a detailed overview of your work history and credentials in a letter format and is typically not used in conjunction with a resume.

What is the difference between a cover letter and an application letter?

Though a cover letter and application letter share similar features, they're different in content and purpose. A cover letter complements a resume and provides an introduction to yourself and an overview as to why your qualifications make you a good fit for the job. It's sent with the resume as part of the application process. 

An application letter is more detailed and dives deeper into an applicant's work history and qualifications. It's common to send an application letter to an employer of interest, even if they don't have any job openings at the time. In other words, it's sent outside of the application process and often expresses interest in working for the organization. 

The structure is similar to a cover letter, because they're both professional business letters. However, since the intent of a cover letter and application letter differs, the content focus is different between the two. 

Cover letter vs resume: yes, you need both (with rare exceptions)

Now you know the similarities and differences between a cover letter vs resume and the purpose of each. You also know that, in most instances, it's best to submit a cover letter with your resume when applying for jobs. Including both helps you to set yourself apart from others in a tough job market and make a positive first impression on hiring teams! 

Wondering if your resume and cover letter complement each other the way they should? Our team of TopResume experts can help you to ensure that both showcase the correct elements to help you land the interviews you desire. You can even submit your resume for a free review   to get started!

Recommended reading: 

How to List Certifications on a Resume (with Examples)

How to Start a Cover Letter that Grabs Attention

How to Include Relevant Coursework on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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The Difference Between a Cover Letter and the Email You Send With Your Application

When it comes to making a job change, getting it right truly matters. You need to get the keywords right , the messaging right , the formatting right . You’ve got to find the right people to endear yourself to, and the right words for your cover letter and follow-up correspondence.

And, for the love of it all, you’ve got to nail the approach.

But, my oh my, there are so many considerations—so many things we all second guess ourselves on when applying for a job.

Should you make the cover letter the body of the email, or attach it separately? (Or both?) Do you address the person by first name, or go with Mr. / Ms. So-and-So? (And, does same rule apply for both?) How casual or formal do you need to be? Is there a right or wrong format for cover letters and emails? Does the cover letter need to be a page or less? How long should the intro email be?

Holy Hannah—it’s enough to make the coolest cucumbers among us start to feel like crazy people. And that’s even before you’ve made an introduction.

Deep breaths, everyone. Deep breaths. Let’s break this cover letter stuff down into manageable chunks. Here’s what you need to know:

Should the Cover Letter Be an Attachment or Just the Body of Email?

The short answer is: either. Not both, either.

If you ask 10 recruiters of hiring managers which they prefer, you’ll probably get five who say attachment and five who say email. But here’s the good news: Nearly all will report that it’s not going to make or break you either way. So, don’t let this topic unravel you.

I happen to be a proponent of “cover letter as body of the email,” and here’s why: It gives you the opportunity to make a strong, memorable first impression the millisecond that reviewer’s eyes open their inbox. You can draw someone in with an incredible opening line, and then showcase the ways in which you could contribute to the team.

If, instead, you decide to go with cover letter as attachment, you should be brief and point the reader to the attachments.

I’ve learned you are seeking a senior project manager with e-commerce experience and knowledge of Jira. That’s me. My attached resume and cover letter outline my qualifications for the role. Thank you very much for your consideration. I hope to hear from you soon!

Keep it brief if you go this route. Those on the receiving end won’t appreciate having to plow through a super long email and all your attachments.

Lastly, don’t even think about replicating the cover letter in both the email and the attachment. That’s just ridiculous (and, makes you look totally indecisive).

Now that we got that figured out, let’s answer the other questions that are probably eating at you:

Do I Use a First Name Salutation—or a More Formal One?

This is best answered with, “It depends”—for both the cover letter and the accompanying email. (I know, just doing my part to make things simple here.)

In all seriousness, it’s best to evaluate the tone and style of the organization you’re attempting to join, and then guess which salutation would be most would the appropriate and appreciated. You can do this pretty easily by reviewing the company’s website and social media presence.

Remember, you’re going to be hired for that next role if (and only if) you’re a “yes” to these three questions

• Do we think she can do this job?
• Do we like her?
• Do we think she’ll fit in around here?

That said, if you can introduce yourself in a way that implies right out of the gates that you’re a triple yes, you’re in business.

Is a Conversational Style Allowed?

In general, I think that job seekers get a bit too revved up about “proper” and end up losing sight of the fact that there’s an actual person at the receiving end of this (assuming you’re emailing your application directly).

Guess what? People like engaging, conversational reading. They notice when an applicant seems genuine, personable, and interesting. They appreciate when plowing through their pile of candidates doesn’t feel like total drudgery.

That being the case, unless you’re applying for a role within an extremely conservative or structured industry or organization, heck yes, a conversational style is allowed. Certainly, this is not your time to bust out a bunch of slang or (gasp) use language that could offend, but it’s a-ok to make your cover letter or intro email read like you’re a real person.

Just be sure and make it clear—in both cases—why you want to work for that company and what, specifically, you can walk through their doors and deliver.

Is the One Page Rule for Cover Letters Still True? What About in an Email?

Hard and fast “rules” make me crazy in general, so I’m not going to announce the exact length that your cover letter or your intro email need to be. I will simply suggest that you get in there, quickly endear yourself to the recipient, and then spell out, specifically, how and why you make perfect sense for the role you’re pursuing. And then wrap it up.

If you can pull it off with a one-page cover letter, absolutely. If you need a page and a half? So long as you’re peeling out any and all unnecessary blabber, knock yourself out. (And this article tells you how to cut it down to make it as effective as possible.)

For the email, again, get to the point and don’t be redundant if you’re also attaching a cover letter.

You can get these things right, for real. Nail the big stuff, sweat the details that truly matter, and get right to the business of making your grand entrance, well, one that’s grand.

All Formats

Difference Between Job Application Letter and Cover Letter

Have you ever tried writing business letters ? If so, what type of business letters have you tried writing? In terms of writing such letters, you may have mistaken one for another, such as believing that a job application letter and a cover letter are the same. An application letter and a cover letter are two completely different things. A job application letter template is a letter that contains your intentions about the job, while a cover letter introduces the applicant and is usually submitted together with a resume. Cover letters in Word and job application letter writing follow almost the same guidelines but differ on how they should be presented. However, whether it’s for college admission or business employment, both letters are integral to the application process. Use these short yet formal letters when answering a job vacancy for a hotel manager, construction engineer, retail clerk, marketing teacher, company accountant, and more. From fresh graduate applicants to seasoned professionals, the right letter is vital for any jobhunter.

Difference Of Application Letter and Cover Letter

Application letter.

• A job application letter format in Word is a business letter that states an applicant’s intention in a specific job applying for.
• It is a letter that provides detailed information about the applicant.
• It explains how a person was able to discover the job, how interested is he in the job, as well as the reasons why he wanted to be chosen.
• Skills and abilities are also clearly identified in a scholarship application letter because it helps in determining how qualified the applicant is.

Formal Job Application Letter Template

• Google Docs

Job Application Letter for Junior Doctor Template

• Apple Pages

Email Job Application Letter Template

Fresher Job Application Letter Template

Job Application Letter for Undergraduate Student Template

Job Application Letter For Junior Accountant Template

Marketing Assistance Job Application Letter Template

Job Application Letter for Medical Doctor Template

Job Application Letter for Assistant Professor Template

Job Application Letter For Graphic Designer Template

Job Application Letter for Executive Secretary Template

Job Application Letter for Executive Template

Job Application Letter for Executive Assistant Template

Job Application Letter For Receptionist Position Template

Job Application Letter For Receptionist Template

Job Application Letter Template For Accountant

Job Application Letter Template For Assistant

Job Application Letter Template For Software Engineer

Job Application Letter for Pastry Chef Template

Job Application Letter for Volunteer Template

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College Admission Application Letter Template

Job Application Letter For Accountant Assistant Template

Job Application Letter for Employment Template

Job Application Letter for Teacher Vacancy

Fresh Graduate Resume Civil Engineer Entry Level

Cover Letter

• A cover letter template in Google Docs , on the other hand, is a letter that introduces an applicant, it mentions the job title a person is applying for.
• The purpose of a cover letter ( cover letter samples in PDF ) is to encourage someone in the recruitment team to read an applicant’s resume.
• A cover letter also matches the skills and abilities required by the job.
• It is a document that does not exceed more than one page.
• The closing of a cover letter is usually in the form of a call to action.

Cover Letter For Teacher Job Application Template

Hotel Marketing Manager Cover Letter Template

Formal Business Cover Letter Template

Short Finance Clerk Cover Letter Template

Merits of Application Letter and Cover Letter

• Cover letters and college application letters formally introduce the job applicant. It describes how skills and abilities qualify a person for the job they applied for.
• They also explain unique traits and other significant experiences that molded a person into becoming an ideal employee in the designated area of expertise.
• They also serve as supporting details of a resume and a curriculum vitae. The things in the bullet list of a resume or curriculum vitae can be clearly explained in an application letter and accountant cover letter with emphasis.
• They also help explain the things you wanted to contribute to the company you are applying for.
• Lastly, cover letters and application letters make stand out among other applicants because the two documents can’t get a second look, it is mainly unique because each person is different and has different styles and ways of doing things.

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Resume VS Cover Letter in 2024 [Detailed Guide & Examples!]

Navigating the job market in 2024 can be tricky, with every detail in your job application making a huge difference. 

In such a situation, you might find yourself wondering about the roles of resumes and cover letters and how each can help your job hunt. 

While a resume showcases your skills and experiences, a cover letter adds a personal touch, explaining why you're the perfect fit. But blending these two effectively isn't always straightforward.

But worry not! 

This guide will show you how to create a spotless application by telling you all about resumes vs cover letters, including:

• Resume Vs Cover Letter: 3 Key Differences 

Resume Vs Cover Letter: 3 Key Similarities

• What to Include in Your Resume and Cover Letter
• Resume and Cover Letter Examples

Let’s dive in!  

Resume Vs Cover Letter: 3 Key Differences

When you're on the hunt for a new job, understanding the difference between a resume and a cover letter is crucial. 

They might seem like they serve the same purpose at first glance, but they're actually quite different in terms of format, tone, and purpose. 

Let's break down these key differences to help you leverage each one effectively in your job application: 

#1. Format 

The main difference between a resume and a cover letter is how they’re formatted. A resume’s format is structured, almost like a database of your professional life. It's a concise, bullet-pointed list showcasing your work experience, skills, and educational background. 

The idea is to make it easy for the employer to scan through your qualifications quickly. Think of it as a highlight reel of your career, with each point clear and to the point.

On the other hand, a cover letter has a more narrative style. It's your chance to tell a story about your professional journey. Here, you're not just listing your achievements and skills; you're explaining them. 

You can dive into details about key experiences, how you tackled challenges, and why you're a great fit for the role. While your resume is factual and to the point, your cover letter allows your personality and enthusiasm to shine through.

What you include in a cover letter is also different from a resume. In your cover letter , you're linking your skills and experiences directly to what the job requires, using examples and anecdotes. Meanwhile, your resume serves as a straightforward record of your professional path and competencies.

The tone is where you see the difference between a resume and a cover letter. 

A resume is all about being professional and straightforward. You're sticking to the facts: your past job titles , the skills you've mastered, and your educational background. It's like a formal report about you, so there's not much room for personal flair or storytelling.

In contrast, your cover letter is where you can be a bit more relaxed and personal. 

This doesn't mean you should be overly casual, but it's definitely the place to add a bit of your personality. You can write in the first person, share your enthusiasm for the job, and talk about why you're excited about the opportunity. It's like having a conversation with the hiring manager, telling them why you'd be a great fit for the job.

So, while your resume is the straight-to-the-point , no-nonsense part of your application, your cover letter is where you get to be more expressive. 

#3. Purpose

When it comes to the purpose of a resume and a cover letter, it's all about showing different sides of your professional story. 

Your resume is the backbone of your job application; it's essential. It gives a clear, concise rundown of your professional journey. Basically, it's your way of saying, "Here's what I've done and what I'm good at." You can apply for a job with just a resume, but it's just a part of the whole picture.

The cover letter is what fills that picture. It complements your resume by filling in the gaps and adding context to your experiences. This is your space to explain why you're interested in the job and how your background makes you a great fit. It's like adding color to a black-and-white photo. 

By writing a cover letter , you're showing hiring managers that you're not just tossing your resume into every job opening you see. You're taking the time to present a complete, well-thought-out application.

So, while your resume is key, including a cover letter can be a game-changer. It shows you're a dedicated job seeker who understands the value of presenting a full picture. Hiring managers often look for this effort as it demonstrates you’re serious about the role. In a stack of many resumes, a well-crafted cover letter can be the thing that makes you stand out .

If navigating the world of job applications can be tricky, it helps to know that both resumes and cover letters also share some common ground.

While they have their differences, they also have key similarities like length, the need to be tailored to the job, and using matching templates. 

Understanding these similarities can help you create a cohesive and compelling job application package:

#1. Length 

First up, let's talk about length. Both your resume and cover letter should be pretty brief . 

The recommended resume length is usually one page long . You can have a two-page resume , but that's only if you have tons of experience and are applying for an executive position. 

As a rule of thumb, though, your resume should be all about being concise and to the point. You want to make sure every word counts, especially since hiring managers don't spend a lot of time on each resume.

Your cover letter should also be short and sweet. Aim for about three to four paragraphs , and don’t go over one page. You're not writing your autobiography here; you're giving a snapshot of why you're the right fit for the job. It's your chance to highlight the most important parts of your resume and add a bit of personality, but remember, brevity is key.

So, whether it's your resume or cover letter, keep it tight. You want to give just enough to spark interest and make them say, "Let's call this person for an interview."

#2. Tailoring it to the Job

Now, let's talk about tailoring these documents to the job. 

This is super important for both your resume and cover letter. You can't just send the same version to every job opening; it needs to feel like it was made just for that specific role. For your resume, this means highlighting the experience and skills that are most relevant to the job you're applying for. You've got to show them that what you've done lines up with what they need.

Your cover letter needs this custom touch, too. It's your chance to draw a clear line between your skills and experiences and the job's requirements. Here, you're telling them, "Hey, see these things on my resume? This is how they make me a great fit for your job." It's about making the connection between you and the role crystal clear.

So, whether it's tweaking your resume to highlight certain experiences or writing a cover letter that speaks directly to the job ad, tailoring each document is key. It shows that you're not just looking for any job; you're interested in this job.

Looking for a new job? Be sure to read the ultimate guide to the job hunt for help along the way!

#3. Matching Templates 

Lastly, there's the visual aspect – using matching templates for your resume and cover letter. When these two pieces of your application match, it gives everything a cohesive and professional look. 

Think of it like wearing a matching outfit to an interview; it just looks more put together. Using the same design, colors, and font style in both documents creates a strong, unified brand for you as a professional. It's a subtle touch, but it can make your application stand out.

Having a matching set also shows attention to detail. It tells the hiring manager that you've put thought and effort into your application. It's not just about the content; it's also about presenting it in a way that's pleasing to the eye and easy to read.

If you're not a design whiz, don't worry. There are tools out there that can help.

For example, Novorésumé offers matching templates for resumes and cover letters. This makes it super easy to create a professional and stylish-looking application package. 

With a few clicks, you can have a resume and cover letter that look like they were made to go together, because, well, they were!

What to Include in Your Resume

Your resume is your professional story on a page. It's crucial to include the right information to showcase your skills and experiences effectively. Here's a breakdown of what to include:

• Contact Information : Start with the basics - your name, phone number, email, and LinkedIn profile. Make sure your email sounds professional and not like something you came up with in high school (e.g.: [email protected]). 
• Resume Summary or Objective : This is a brief statement at the top of your resume. It should highlight your career achievements and aspirations. Tailor it to reflect how you're a great fit for the specific job you're applying for.
• Professional Experience: List your past jobs in reverse chronological order. Include your title, the company name, dates of employment, and a brief description of your responsibilities and achievements in each role.
• Skills (Hard and Soft): Highlight both your technical skills (like programming languages or marketing tools) and soft skills (like communication or problem-solving ). Tailor these to match the job description.
• Education : Include your most recent and relevant educational experiences. List the degree, the institution, and the year of graduation. You can also mention academic honors or extracurricular activities if they're relevant (I.e.: if you’re a recent graduate or entry-level professional).
• Optional Sections : If you have leftover space on your resume, you can include optional sections such as any languages you speak, any volunteer work you’ve done, your certifications or personal projects, as well as your hobbies and interests .

Are you wondering if you should write a CV or resume ? Read our article to find out what the differences are!

What to Include in Your Cover Letter

A cover letter is your chance to make a personal connection with the employer. It complements your resume by bringing your experiences to life. Here’s what you should include:

• Contact Information: Just like your resume, start with your name, phone number, and email. No need for your address, but including your LinkedIn profile could be a nice touch.
• Addressing the Hiring Manager: It's important to address your cover letter to the right person. If you can, find out the name of the hiring manager and address them directly (like "Dear Ms. Smith"). This personal touch shows you've put in the extra effort and makes your letter feel more tailored and respectful.
• Introduction: Grab their attention. Start with a concise introduction about who you are and why you're interested in the role. A compelling opener can make a big difference.
• Why You’re Interested in the Role: Explain what drew you to the job. Be specific about why the company or the role excites you. This shows you've done your homework.
• Your Relevant Experience and Skills: Here's where you match your skills to the job description. Use specific examples from your past to show how you've used these skills effectively to show the hiring manager why they should hire you.
• Conclusion and Call to Action : Wrap it up by reiterating your interest and thank the reader for their time. A proactive closing, like mentioning your eagerness to discuss your application in an interview, leaves a strong final impression.

13 Resume Examples

Are you wondering what a great resume looks like? Here are 13 resumes for different professions to inspire you:

#1. Business Analyst Resume Example

Check out our full guide to writing a business analyst resume here.

#2. Digital Marketing Resume Example

Check out our full guide to writing a digital marketing resume here.

#3. Software Engineer Resume Example

Check out our full guide to writing a software engineer resume here.

#4. Construction Project Manager Resume Example

Check out our full guide to writing a construction project manager resume here.

#5. Customer Service Resume Example

Check out our full guide to writing a customer service resume here.

#6. High School Resume Example

Check out our full guide to writing a high school resume here.

#7. Student Resume Example

Check out our full guide to writing a student resume here.

#8. Server Resume Example

Check out our full guide to writing a server resume here.

#9. Actor Resume Example

Check out our full guide to writing an actor resume here.

#10. Web Developer Resume Example

Check out our full guide to writing a web developer resume here.

#11. Engineering Resume Example

Check out our full guide to writing an engineering resume here.

#12. Computer Science Resume Example

Check out our full guide to writing a computer science resume here.

#13. Architect Resume Example 

Check out our full guide to writing an architect resume here.

13 Cover Letter Examples

And here are some cover letter examples to take your application from great to perfect:

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

Key Takeaways 

And that’s a wrap on everything you need to know about cover letters and resumes. 

Before you go and perfect your application based on what you just read, here’s a rundown of the main points we covered in this article:

• Resumes and cover letters differ in the way you format them, the tone you use when writing them, and the purpose they serve. 
• On the other hand, they also have similarities. For example, they’re typically the same length and need to be tailored to the job you’re applying for. 
• On your resume, make sure to include your contact information, resume summary, work experience, education, skills, and other optional sections. 
• Meanwhile, in your cover letter, you should first include a header with both your and the hiring manager’s contact information. Then you should address the hiring manager, write a captivating introduction, talk about your achievements and skills, and wrap up with a call to action and a professional signature line. 

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Personal Statement vs Cover Letter: A Guide

Personal statements and cover letters are both valuable documents for your job applications. Either document can accompany your CV and help to convince the recruiter or hiring manager that you’re right for the job. In this article, we’ll discuss personal statements vs cover letters, comparing the differences between each document, outlining their uses and providing a guide to writing a strong example of each.

Understanding the Purpose of a Personal Statement or Cover Letter

The purpose of both a personal statement and a cover letter is similar. Both documents supplement your CV with useful additional information intended to persuade the employer that you’re a suitable candidate. Most modern CV examples are short, concise documents, so either a personal statement or cover letter can be useful for greater detail.

While the purpose of both the personal statement and cover letter are similar, their uses are different. A personal statement is distinct from a CV summary or CV objective, both of which are sections of the CV itself. It usually takes the form of a separate document, essaying your career highlights, skills, experiences and objectives. It tends to be a more personal document than a CV or cover letter, and it can be useful for speculative applications where you’re seeking to introduce yourself to a company.

On the other hand, a cover letter is a professional introduction that accompanies your CV for formal, specific job applications. While your cover letter can contain similar details to your personal statement, the format and structure of the letter is different.

Key Differences Between a Personal Statement and a Cover Letter

These key differences between a personal statement and a cover letter can help you decide which is most suitable for your job applications:

The primary purpose of a personal statement is to express your core values, ethics and strengths in a short, personal story about your life and career. These tend to be used as an introduction to speculative applications. They’re also often used for academic applications and graduate roles. Cover letters, on the other hand, are formal letters accompanying your CV for advertised positions.

Target audience

You’ll usually send your cover letter to a known contact who’s handling the hiring process. This could be a recruiter, an HR manager or a manager within the department you’re applying to work in. Personal statements may be addressed speculatively to heads of department, directors or managers within a company, although it’s still always best to obtain the name of the person you’re sending it to.

Personal statements are essays that delve into your motivations, objectives, values and key qualities. They give you the chance to really express what’s important to you in your career, and what you hope to achieve. Cover letters usually afford some space for this type of content, but they also include various pleasantries and formalities associated with formal job applications.

Length and structure

While there can be some scope for differences in length between a cover letter and personal statement, it’s important to keep both as concise as possible. A cover letter is typically three short paragraphs. A personal statement can be a little longer and more detailed, but a length of four or five paragraphs will usually suffice.

Expert Tip:

Although personal statements are often more speculative than cover letters, you should still write yours with a specific job in mind. This can help you to remain focused with the content of your statement, to make a more compelling case to hiring managers about your credentials and suitability.

Writing an Effective Cover Letter

Cover letter templates typically include the sections outlined below. Follow this guide to ensure your cover letter has the structure and content to make a strong impression with hiring managers:

• Letter header: include your name, phone number, email address and postal address.
• Date: add the date you’re sending the letter.
• Hiring manager’s name and organisation details/address: address the letter to the hiring manager by name, if you have it. Include the company name and address.
• Greeting: greet the hiring manager by name if you know it (for example, ‘Dear Julia Lucas’). If you don’t know their name, use their job title (for example, ‘Dear HR Manager’), or simply ‘Dear hiring manager’.
• Introductory paragraph: in your first paragraph, confirm the role and mention where you saw it advertised. Briefly mention why you think you’re suitable for the role, how it fits with your career ambitions and why you’re keen to work with the organisation.
• Description of your qualities: in the second paragraph, explain how your experience and skills make you a strong fit for the role. Pick out one or two examples of achievements and successes in previous roles and highlight some of the key strengths you can bring to the role.
• Closing paragraph and call to action: finish the letter by expressing your gratitude and enthusiasm, and adding a call to action. This is typically an invitation for the hiring manager to contact you to arrange an interview, or to discuss the details of your application further.
• Sign off: use a conventional, formal letter sign-off to complete your letter. If you know the name of the hiring manager, use ‘Yours sincerely’. If you don’t know their name, use ‘Yours faithfully’. Sign your letter by hand or using a digital signature.

Example Cover Letter

Harry Boardman 27 Cuckoo Lane Bristol BS1 3EF

Joanne Saunders Head of HR Abacus Logistics

Dear Joanne,

I’m writing to apply for the role of Account Manager, as advertised in Transport Monthly’s June 2024 edition. I’m particularly interested in working for your organisation owing to its excellent reputation for developing staff and providing clear career pathways.

I joined Howells Transport and Logistics as an Account Executive in 2013, moving to Account Management in 2018. Since then, I’ve contributed to the ongoing growth of the company by building exceptional customer relations, increasing repeat business by 38%. My commitment to providing high-quality, reliable shipping and logistics solutions has helped Howells win the South West Transport Awards ‘Logistics Provider of the Year’ twice in the past five years.

Thank you for considering my application. I would welcome the chance to discuss the role further. Please don’t hesitate to contact me to arrange an interview, or for any clarification about my application. I look forward to hearing from you.

Yours sincerely, Harry Boardman

“The purpose of both a personal statement and a cover letter is similar. Both documents supplement your CV with useful additional information intended to persuade the employer that you’re a suitable candidate."

Crafting a Persuasive Personal Statement

As its name suggests, a personal statement can be a more personal document than a cover letter, which sticks to more formal letter-writing conventions. Follow this structure to create a compelling, persuasive personal statement:

Personal values and career objectives

Open your personal statement with an expression of your values and career objectives. This will help the employer to quickly understand your personality, the qualities you can bring to the organisation and how well you’ll fit in based on your career stage and what you hope to achieve.

Key skills and experience

In the next paragraph, provide a summary of your career to date, highlighting the key experiences you’ve had and the skills you’ve developed. Focus on the skills and experience required for the type of role you’d like to be considered for. Use strong verbs and active voice to keep this section focused, concise and impactful for the reader.

Express enthusiasm and gratitude

Use your third paragraph to express your enthusiasm for the organisation and the potential opportunities they might have for you. Explain why you want to work for the organisation, referencing their reputation and any types of work they’re known for.

Call to action

A call to action for a personal statement may be slightly more vague than it is for a cover letter. Mention that you’d be happy to meet or connect for an informal discussion about yourself, the organisation and any current or potential future opportunities.

Example Personal Statement

As a creative, innovative web designer, I’m keen to pursue opportunities to work for organisations that think differently and aren’t afraid to challenge the industry status quo. I’ve always sought to bring a fresh, vibrant energy to my design projects, and I’m hopeful of finding opportunities within your organisation that align with my priorities.

My experience includes four years’ working as a principal web designer for Almendra Web Design, a boutique web agency based in Manchester.  Working as part of a small team of designers and developers, we advocate for simple, beautiful apps that have a clear, stated purpose and deliver an unrivalled user experience. This stripped-back approach has enabled us to outmanoeuvre larger agencies and win major contracts with clients in the tech, retail and fashion industries.

For me, good design is characterised first and foremost by clarity and simplicity. My web design projects always start by defining the purpose and desired outcomes of the project in the clearest terms. I then strive to create simple, effective design concepts that deliver on the brief and provide developers with a strong framework to build upon. As a team, Almendra has been recognised by the Greater Manchester Business Awards as the city’s best medium-sized web agency.

I would be extremely interested in discussing my experience further with you, and how it might fit with your organisation. If you have any roles you believe are a good fit for my experience and skill set, or if you’d just like to discuss future potential opportunities for collaboration, please don’t hesitate to get in touch.

Key Takeaways for Personal Statement vs Cover Letter

Whether you’re writing a personal statement or a cover letter, remember to keep it concise and focused on the role you’re applying for. Use strong verbs and include examples of your achievements, while explaining your career motivations and objectives. Jobseeker offers a wealth of tools to help you craft the perfect job application. Find CV templates to easily create a winning CV. Read CV articles to understand how to make a better impression with employers. You can also access cover letter articles and resources to increase your chances of job application success.

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