how to write cover letter for uscis

• Immigration

Writing a USCIS Cover Letter: Tips for the Immigration Application Process (Form N-400)

A cover letter for uscis, such as with the form n-400 naturalization application, is a helpful document that guides officials through your immigration application process. while not mandatory, it can provide a summary of your case, explain exceptional circumstances, and ensure all necessary documents are included. consider writing a concise, one-page letter in english and using a cover letter template for guidance. include the uscis filing office, date, a brief introduction, contents of the application package, and contact information. use this letter as an opportunity to organize and explain your application before submission..

Key Takeaways:

• A USCIS cover letter is important in the immigration application process as it guides officials through your paperwork.
• While not required, a cover letter is useful for clarifying uncommon circumstances, like living separately from your spouse.
• When creating a USCIS cover letter, include essential elements such as the filing office, introduction, application contents, fees, and contact details.

What is a USCIS Cover Letter and Why is it Important?

Navigating the complex maze of the immigration application process can be daunting. For those submitting applications to the U.S. Citizenship and Immigration Services (USCIS), crafting a clear and logical USCIS cover letter could make a significant difference in the review of your application.

A cover letter does more than just introduce your application packet — it is a guide for USCIS officials through your paperwork. Positioned at the beginning, it provides a succinct summary of your case by detailing your reasons for applying and outlining the contents of your submission.

When is a Cover Letter Particularly Useful?

While not mandated by USCIS for visa applications or immigration benefits , a cover letter comes in handy under specific situations. It is particularly beneficial when you need to clarify uncommon circumstances. For instance, if you’re involved in an immigration process based on a marriage green card and there’s been an instance of living separately from your U.S. citizen or green card holder spouse, a cover letter is your opportunity to address this at the outset.

“A well-structured USCIS cover letter not only enhances clarity for immigration officials but also acts as a personal checklist, ensuring your application is comprehensive and complete.”

Crafting an Effective USCIS Cover Letter

When creating your USCIS cover letter, essential elements to include are:

Also of Interest:

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• The USCIS filing office or safe mailing location for your application
• The date of submission
• A reference line (Re:) indicating the purpose of the application
• A brief introduction specifying the contents of your packet
• Detailed information such as date and place of marriage (if applicable)
• An ordered list of your application package contents
• Fees associated with filing and biometrics (if any)
• A closing section with your contact details
• Your signature and printed full name

Submissions Vary – Customize Your Cover Letter Accordingly

The USCIS website provides detailed guidelines for each type of application. It is crucial to review these to understand which supporting documents to include. You can find specific instructions on submitting a Form N-400 naturalization application in the Citizenship or Naturalization section.

Finding the Right Address and Determining Fees

Identifying the appropriate mailing address for your USCIS submission is equally important. Official resources can be accessed on the USCIS website , which offers detailed information and can direct you to the correct address.

Regarding fees, they vary based on application type. USCIS provides a Fee Calculator which assists applicants in determining the exact cost based on the form and specific personal details like age.

Sample USCIS Cover Letter Template

Below is a sample template, ideal for those applying for naturalization with the Form N-400. Feel free to adjust this template to better represent your case:

Essential Tips for Writing Your USCIS Cover Letter

When it comes to writing your cover letter, here are some valuable pointers:

• Write in English and use a computer for a clean, professional look
• Keep it brief and focused; aim for a single page
• Incorporate only necessary information related to your application
• Before sending, review your letter for any errors or omissions

Remember, a concise and well-structured cover letter can not only ease the review process for USCIS officers but also ensure that any distinctive circumstances about your application are brought to light from the start.

By diligently preparing a USCIS cover letter that complements your immigration application process—and specifically, your Form N-400 naturalization application—you set the stage for a smoother interaction with immigration authorities and inch closer to a successful outcome.

So there you have it, my friend! A USCIS cover letter might not sound like the most exciting thing in the world, but trust me, it’s important if you want your immigration application to be a breeze. Just think of it as your application’s tour guide, showing the USCIS officials exactly what they need to know. And if you want more tips and tricks on immigration applications and all things visa-related, head over to visaverge.com. Happy exploring!

This Article in a Nutshell:

Crafting a clear and logical USCIS cover letter is important when submitting an application. It introduces your packet and guides officials through your paperwork. It is particularly useful for clarifying uncommon circumstances. Use templates and the USCIS website for guidance on content, fees, and mailing address.

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Sample Cover Letter to Include With Form N-400 Application for Citizenship

Creating a letter to uscis to send in with your citizenship application (form n-400) can help organize you as well as alert uscis to what's in your packet and what fee you believe you qualify to pay..

No law says you have to submit a cover letter along with your Form N-400 application for naturalized U.S. citizenship , but doing so is a good idea. Such a letter allows you to summarize what you are submitting to U.S. Citizenship and Immigration Services (USCIS) and to alert the agency to any special aspects of your application. (When attorney prepare and send citizenship applications to USCIS, they routinely draft and send a cover letter along with them.)

• Reasons to Include a Cover Letter With Form N-400
• N-400 Cover Letter Template
• Getting Legal Help

There might be issues you want to alert USCIS to that aren't clear from the naturalization application alone. If, for example, you will be requesting a waiver of the English language or civics exam requirement due to your age (so that you can have the interview done in your own language and possible skip the exam), the cover letter is a good place to highlight this.

Or, if you have a disability that requires special accommodations or a waiver of the exam requirements , the cover letter will help bring this to USCIS's attention. You can also request accommodations online .

Another advantage to preparing a cover letter is that it can serve as a personal checklist. When preparing it, you might realize you forgot something. And you will want to read through it one last time to make sure everything is included before you send your packet to USCIS!

(See articles on Application Process for Naturalized Citizenship for more on the steps in this process.)

Here's a sample format for your letter. The italicized, bracketed material indicates places where you'll need to fill in your personal information.

[ Your address ]

[ Today's date ]

Re: A-number [ Your eight- or nine-digit Alien Registration number, found on your green card ]

Application for Naturalization

[ Address of USCIS Service Center serving your geographic region, found on the N-400 page of the USCIS website ]

Dear Sir or Madam:

Enclosed please find my application for naturalization, including the following items:

• A [ check or money order ] for the application and biometrics (fingerprint) fees, totaling $____ [ check the website for the latest applicable fee; this could be a reduced fee if you're law income; or if you're particularly low income, you can include Form I-912 requesting a complete fee waiver, and should mention that here instead; also , no fee is required if you are applying based on military service, but you will instead need to submit a completed, original Form N-426 , Request for Certification of Military or Naval Service .]
• Two identical color photos with my name written in pencil on the back [ required only if you are applying from overseas; U.S.-based applicants will have their photos taken at a biometrics appointment ]
• A photocopy of my green card, front and back
• [ Any other needed documents; for example, to request a disability waiver of the U.S. citizenship test, you must submit Form N-648 , completed by U.S. licensed medical doctor, doctor of osteopathy, or clinical psychologist; or if you're a Jehovah's Witness asking to take a modified oath of allegiance, a letter from your church confirming your membership]

Thank you for your attention to this matter.

Very truly yours,

[ Sign your name ]

[ Print your name ]

If you find that this process is difficult to handle alone, consult an experienced immigration attorney . The attorney can not only draft a cover letter for you, but ensure that your case for naturalized U.S. citizenship is a strong one (and that applying won't risk getting you into immigration trouble ) and that you have collected and will be submitting all the appropriate documents. In addition, the attorney can accompany you to your USCIS naturalization interview .

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Home » Request for Evidence and How to Respond

USCIS Request for Evidence and How to Respond

Request for evidence (rfe) explained, what is an rfe.

U.S. Citizenship and Immigration Services (USCIS) may issue a Request For Evidence when an application or petition lacks necessary documentation or evidence to make a decision on the immigration benefit requested. If USCIS mails you a Request for Evidence, it means that they need you to provide additional proof before they can proceed with your application or petition. Once USCIS issues an RFE, the processing of your request stops; this can create a significant delay. When you respond to USCIS with the requested items (before the deadline), they will continue processing your application or petition.

Failing to respond to an RFE by the deadline will virtually guarantee that your application or petition gets denied. Therefore, responding to a Request for Evidence in an accurate and timely manner is critical for the success of your case. We suggest some guidelines for responding to an RFE and some tips for avoiding this dreaded request in the first place.

Most Common RFEs for Adjustment of Status

Why did uscis send a request for evidence.

Take a deep breath. A Request for Evidence will delay your case processing time and may create some anxiety, but it isn’t an indicator of a pending denial. If you fail to respond, USCIS will likely deny your application. But if you respond as directed, you are no more likely to be denied than if you hadn’t gotten the RFE.

USCIS may issue a Request for Evidence for almost any immigration benefit. However, some of the most common RFEs issued for adjustment of status cases include:

Sponsor's support is insufficient to remove public charge ground

Insufficient evidence of birth, missing evidence of lawful entry, lack of certified translation, missing initial evidence.

You may have forgotten to answer a question, submit supplementary forms, or provide essential documents. Read the USCIS directions completely and carefully before filing forms. If you want the reassurance that you're doing everything correctly, use CitizenPath to prepare your application package. In addition to your correctly prepared form, CitizenPath provides you with a set of personalized filing instructions. Our filing instructions are customized to your answers in the application so you which supporting documents to submit for your specific situation. Learn more >>

Review Your RFE Carefully

What does my rfe say.

USCIS is providing you with a second chance to submit evidence. It's important that you understand exactly what you are supposed to do. You have one opportunity to respond to the RFE with the correct information and get your application back on track. USCIS tends to use many scripted responses in their RFE letters. As such, the letters may be vague. They are rarely precise about the missing evidence.

Identify the Requested Evidence

The letter will generally list all the additional documents that USCIS needs to make a decision on your application. USCIS may also explain which eligibility requirements have not been met by the documents already submitted. They may even list documents that you know you've already submitted. Immigration officials who adjudicate your case are human; they may have overlooked something. But it is likely you need to submit additional evidence to corroborate facts in your request. Regardless, identify each of the items of evidence that you need to submit to USCIS.

Identify the Deadline

The USCIS Request for Evidence will also provide a deadline. This tells you how long you have to respond. If you can, responding sooner is better. You will need to respond to the RFE before the deadline indicated so that the adjudicator will have enough evidence to make a favorable decision. If you fail to respond by the RFE deadline, USCIS will make a decision based on the existing evidence. Generally, that leads to a denial.

How to Respond to a USCIS Request for Evidence

How should i reply to the rfe.

Once you've identified the requested evidence and gathered it, you'll need to respond to the Request for Evidence within the allotted time frame.

Provide one complete response

USCIS generally issues only one RFE. You need to respond with a single response that thoroughly satisfies the request and supplies all evidence. If you fail to adequately respond, USCIS will likely deny your application. Address the issues as clearly as possible and provide your answers in one, single response. If you are uncomfortable responding to a Request for Evidence, seek assistance from an expert.

Organize your response

Make it easy for USCIS to understand your response by keeping it short and to the point. If the RFE is complex, include a table of contents or document your answer with exhibits. Although it is not mandatory, it's a good idea to include a cover letter that itemizes the evidence that you are submitting. The cover letter should be short and address the specific components of the RFE, so that you can show the USCIS officer handling your case that you provided all of the requested information. Include the RFE on top of your response and include the remaining items in the following order:

• Original RFE (must be on top)
• RFE cover letter ( view an example )
• All requested evidence

Respond before the deadline

It should go without saying, but you must respond on time. Missing the deadline will most likely result in a denial. Don’t be late. Remember to make a copy of the RFE and all evidence for your own records. You'll need to return the original Request for Evidence with your response.

Mail the response package to the address specified on the RFE. Mail the package via U.S. Postal Service Priority Mail or a courier (e.g. FedEx, UPS or DHL) that can track your package. You want to have delivery confirmation so you have proof that you responded in the allowed time frame.

Tips to Avoid an RFE

How do i avoid rfes.

USCIS issues a Request for Evidence when an applicant has not provided sufficient documentation or information in an original package. Therefore, preparing a complete and detailed application package is important for avoiding an RFE. In a similar way, irrelevant or unnecessary information can clutter an application package.

• Avoid inconsistencies and omissions of information. If there are any inconsistencies, explain them at the time of filing the application.
• Provide complete certified translations for evidence that is originally printed in a foreign language.
• Use evidence with more probative value when possible.
• When scanning or making photocopies, ensure that you get a clean image so that all important details can be read.
• Organize your application package in a way that it’s easy for USCIS to locate and identify evidence.

CitizenPath.com can help you prepare USCIS immigration forms and avoid a Request for Evidence. Immigration attorneys designed the affordable service to provide simple, step-by-step assistance for USCIS applications and petitions. CitizenPath provides an instant warning if your answer to a question could be problematic. We’ll also make certain that your request is complete. In fact, we guarantee that USCIS will approve your form.

What’s more, the service includes a set of personalized filing instructions with examples of evidence to submit. CitizenPath customizes the filing instructions based on your specific case. So you will know exactly which documents to submit with the application and where to mail it.

CitizenPath’s self-directed software is even free to get started. If you’re not eligible or if we find a problem, you can stop at any time. No payment is required until you reach the end of the application. See CitizenPath's immigration services >>

NOID is Different than RFE

Is a noid the same as an rfe.

A Notice of Intent to Deny (NOID) is much more serious than a Request for Evidence. A NOID is a negative determination and impending denial. It is a formal warning that a USCIS officer reviewed your case and plans to deny it if you are unable to provide more convincing evidence. You should take urgent action, generally with the assistance of an immigration attorney, to address the NOID with stronger evidence of your eligibility for the immigration benefit.

How CitizenPath Helps You Avoid an RFE

How do i avoid a request for evidence.

Filing USCIS forms is not a fill-in-the-blank exercise. You need evidence to corroborate the facts stated in your USCIS application or petition.

Each benefit request has specific eligibility requirements that a requestor must meet. Supporting documents are the evidence you need to establish eligibility. You may not need a lawyer, but you need a partner like CitizenPath to help ensure you submit a complete application package with all the right evidence.

CitizenPath's affordable, online service makes it easy to prepare USCIS applications and petitions. Designed by immigration lawyers, the service helps you eliminate the common errors that create delays, rejections and even denials. That's because the service alerts you when your answer to a question may be a problem. You'll also get customized filing instructions based on your situation. It's a powerful, do-it-yourself tool that puts you in control. And we've got your back -- CitizenPath provides live customer support and provides a money-back guarantee that USCIS will approve the form.

Request for Evidence FAQs

It is very rare to receive more than one RFE letter, but it is possible. In fact, USCIS policy recommends issuing only one RFE letter. Under certain circumstances, there is reason to issue more than one.

On the bright side, an RFE is a subtle indication that a USCIS officer has reviewed your case thoroughly enough to identify the final pieces of evidence necessary to make a decision.

However, it's impossible to estimate the time necessary to reach that decision. First, the USCIS case load may affect how quickly they return their attention to your case. Additionally, each type of form is different and may have various steps. Finally, the complexity of the evidence may affect the final processing time.

USCIS does not require you to use a cover letter when answering their Request for Evidence. However, a cover letter can be helpful. An RFE cover letter that is short and itemizes the evidence being submitted can provide clarity to your response. By listing the contents of the response in your letter, you help ensure the USCIS officer does not overlook anything.

Use this RFE cover letter example as a starting point. Customize it for your specific situation.

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• Table of Contents
• Preface & Acknowledgements
• Acronyms & Abbreviations
• 1. A Brief History
• 2. Sources of Law
• 3. Elements of Asylum Law
• 4. Precedential LGBTQ/H Asylum Cases
• 5. The One-Year Filing Deadline
• 6. Withholding of Removal
• 7. Relief Under CAT
• 8. Voluntary Departure
• 9. Real ID Act
• 10. Safe Third Country
• 11. Challenging Asylum Cases
• 12. Working with Asylum Seekers
• 13. Working with LGBTQ/H Asylum Seekers
• 14. Elements of an Application
• 15. Preparing the I-589
• 16. Sample I-589
• 17. Preparing the Asylum Declaration
• 18. Declaration Dos and Don’ts
• 19. Annotated Sample Declaration
• 20. Corroborating Client-Specific Documents
• 21. Corroborating Country Conditions
• 22. Indexed Country Conditions Sample

23. Sample Cover Letter

• 24. Assembling Everything
• 25. Affirmative Application Process
• 26. Immigration Court Proceedings
• 27. Board of Immigration Appeals
• 28. Federal Court Review
• 29. Detained Asylum Seekers
• 30. Obtaining an Employment Authorization Document
• 31. Asylee Status
• 32. Withholding Status
• 33. CAT Status
• Important Resources

23.1 Cover Letters for Affirmative Applications

23.1.1 cover letter for “barebones submission”.

If you are submitting an affirmative application, as discussed in Chapter 14, it is advisable to submit the I-589 almost completely by itself, with other documentation to follow later, so as to get your client, as soon as possible, a spot in the long line for an asylum interview. The cover letter for this “barebones” application may look as follows:

U.S. Department of Homeland Security Citizenship and Immigration Services [LOCATION] Service Center [see p. 10 of the I-589 instructions]x [ADDRESS LINE 1]x [ADDRESS LINE 2]x

Re: Joao Doe (DOB 01/01/1901)

Dear Sirs/Madams:

Attached please find the above-referenced individual’s application for Asylum, Withholding of Removal, and relief under the Convention against Torture (Form I-589). The following documents are submitted on Mr. Doe’s behalf:

Enclosed, please find the following documents on Mr. Doe’s behalf:

• An original Notice of Entry of Appearance as Attorney or Accredited Representative (Form G-28), plus one copy;
• An original Application for Asylum, and for Withholding of Removal (Form I-589), plus one copy;
• One passport-sized photograph of Mr. Doe attached on page 9 of the original Form I-589;
• Two complete copies of Mr. Doe’s Brazilian passport; and
• Two copies of Mr. Doe’s most recent Form I-94.

[You may also wish to include other documentation immediately pertinent to the claim, such as: documentation supporting an exception to the one-year filing deadline (if applicable); a state court-ordered name change (if the applicant’s passport does not reflect their legal name); a physician’s letter corroborating gender identity (if the applicant’s passport does not reflect their gender identity), etc.]x

Note that additional documents will be submitted at or before the asylum interview.

All documents have been provided in triplicate.  Please do not hesitate to contact me at the number above if you have any questions regarding this matter. Thank you for your consideration.

Clarence Darrow, Esq.

23.1.2 Cover Letter for Supplemental Submissions

After submitting a barebones application, and up to one week before the scheduled asylum interview, you can submit additional documentation in support of the client’s application (see Chapters 14–22). NOTE that these submissions should go directly to the Asylum Office with jurisdiction over the client’s claim, not to the Service Center to which you previously sent the barebones application. The cover letter for these submissions may look as follows:

U.S. Department of Homeland Security Citizenship and Immigration Services [LOCATION] Asylum Office [ADDRESS LINE 1]x [ADDRESS LINE 2]x

Re: Joao Doe (DOB 01/01/1901)

A-Number XXX-XXX-XXX

I represent the above-referenced asylum applicant. In conjunction with [his/her] Form I-589, received by USCIS and pending as of [DATE] (Receipt #XXX0000000000), please find attached the following additional documents:

Tab   |     Document Applicant’s Declaration A       |     Declaration of Applicant, [NAME]x Supporting Documents B       |     Birth Certificate of [NAME]x C       |     Affidavit of [NAME]x …      |      [ADDITIONAL DOCUMENTS]x Country Conditions Information U      |      Index to documentation of country conditions regarding persecution against [LGBTQ/H] individuals in [COUNTRY], followed by numerically tabbed source materials

All documents have been submitted in duplicate.

Mr. Doe is a gay man from Brazil. [HERE, YOU CAN PROCEED TO MAKE LEGAL ARGUMENTS AS TO YOUR CLIENT’S ELIGIBILITY FOR ASYLUM, REFERENCING SPECIFIC DOCUMENTS THAT YOU HAVE SUBMITTED]

Please do not hesitate to contact me at the number above if you have any questions regarding this matter.

23.2 Cover Letters for Defensive Applications

23.2.1 cover letter for i-589 filing.

Usually, Form I-589 is submitted in open court at a Master Calendar Hearing (MCH). If, however, your first MCH is scheduled more than a year after your client’s most recent entry to the U.S., you will likely wish to file the I-589 within that first year (or as soon as possible thereafter), by mail or in person. This procedure is described in a 2016 memorandum from the Chief Immigration Judge, available at  http://www.justice.gov/sites/default/files/pages/attachments/2016/09/14/oppm_16-01.pdf . If you hand-deliver it, bring an extra copy with you to be date-stamped for your records. If you mail it, include an extra copy and a self-addressed, stamped envelope for return service of a date-stamped version, and a short cover letter (which does not and should not replace the immigration court’s own formatting and filing requirements, described in detail in the Immigration Court Practice Manual at  http://www.justice.gov/eoir/office-chief-immigration-judge-0 . Your cover letter may look as follows:

U.S. Department of Justice Executive Office for Immigration Review [LOCATION] Immigration Court [ADDRESS LINE 1]x [ADDRESS LINE 2]x

Re: Joao Doe (A-Number XXX-XXX-XXX)

Dear Clerk of the Court:

Attached please find the above-referenced individual’s application for Asylum, Withholding of Removal, and relief under the Convention against Torture (Form I-589). Pursuant to OPPM 16-01, I am hereby filing Form I-589 on Mr. Doe’s behalf. Enclosed please find:

• An original Notice of Entry of Appearance as Attorney or Accredited Representative (Form EOIR-28);
• An original Application for Asylum, and for Withholding of Removal (Form I-589), plus one copy for return service;

Please confirm receipt of this Form I-589 by returning a date-stamped copy in the enclosed, pre-addressed, stamped envelope.

Please do not hesitate to contact me at the number above if you have any questions regarding this matter. Thank you for your consideration.

23.2.2 Cover Letter for Subsequent Filing

Subsequent filings should also be formatted in accordance with the Immigration Court Practice Manual, and their contents will depend upon the nature and timing of the filing.

This Manual is intended to provide information to attorneys and accredited representatives. It is not intended as legal advice. Asylum seekers should speak with qualified attorneys before applying.

The information contained herein is for reference only and may not be up to date. It does not constitute legal advice. You should always consult an attorney regarding your matter.

This handbook is intended for use by pro bono attorneys and immigration attorneys working on LGBTQ/HIV asylum cases.

Self-help asylum guides for LGBTQ and HIV-positive people without attorneys.

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Tips for Filing Forms by Mail

This page contains tips for filing paper forms by mail.

However, you can file many USCIS forms online. You can review the list of Forms Available to File Online , check out the Benefits of Filing Online , and learn how to Create a USCIS Online Account . If you are filing online, see our Tips for Filing Forms Online page.

You may download and print forms for free from the  All Forms  page. 

Please be sure to carefully read and follow the form filing instructions. Form fees, eligibility requirements, fee waiver eligibility, required documents, and mailing addresses vary depending on which form you are filing and why you are filing it. These tips will help ensure we accept your application, petition, or request package for processing.

• You can  download forms from our website , complete them electronically, and then print your forms to submit by mail. If you need help downloading and printing forms, read our  instructions . Do not mail a form if you have already filed it online. If you print out an online form and mailed to the lockbox, we will reject it. 
• Only use the current form edition when downloading and completing a form.  
• Ensure that the form edition date and page numbers are visible at the bottom of the printed pages and that you complete all pages with the same edition of the form. If any of the form’s pages are missing or are completed with a different edition of the form, we may reject your application.  
• If you hand write your answers, use black ink. Make sure that everything you write on the form is clear, so we can easily read the information on the scanned image we produce when we process your form.  
• Do not use highlighters, correction fluid, or correction tape. We use both black-and-white and grayscale scanners that will not properly read information that is greyed out, highlighted, or corrected using correction fluid or tape. If you make an error, start over with a clean form.  
• Complete the entire form, unless the form directs you to skip 1 or more items. If you do not complete all parts of the form, we may reject your submission for missing information.  
• Remember to sign your form in the space provided for your signature. We will reject and return any unsigned form. For more information on signatures, see the USCIS Policy Manual .
• Pay the correct  fee . We will reject forms submitted with incorrect or incomplete fees. Use the  Fee Calculator  to help you determine the correct fee.
• If you are filing multiple applications, petitions, or requests, we recommend sending separate payments for each application. If you submit 1 payment for multiple forms and we reject 1 of those forms, we will reject all the other forms included in that payments. 
• Check or money order  or Form G-1450, Authorization for Credit Card Transactions . If you are paying by check or money order, write the form you are filing and your A-Number or other applicable identification on the check or money order. If you are paying with a credit card, see our Pay with a Credit Card webpage.
• Form G-1145, Request for e-Notification (if applicable).
• Form G-28, Notice of Entry of Appearance as Attorney or Accredited Representative (if applicable).
• Form being filed.
• Form supplements being filed, if applicable.
• Submit the documents or evidence listed in the form instructions.
• Supporting documents must be in English or accompanied by a complete English translation that the translator has certified as complete and accurate. The English translation must be accompanied by the translator's certification that they are competent to translate the foreign language into English.
• Are not blurry or faded;
• Do not have streaks or toner lines;
• Are not upside down, lopsided, skewed, or distorted;
• Do not have text or images that are obscured, partially cut off, or missing due to folded pages or improper copying; and
• Do not have pages that are completely illegible.
• Do not  send original documents unless they are specifically requested in the form instructions or applicable regulations. If you send original documents with your form when they are not required or requested, we may destroy them in accordance with the Federal Records Act and applicable U.S. National Archives and Records Administration-approved general retention schedules or agency-specific retention schedules. We will not automatically return your original documents if we did not specifically request them. 
• In most cases, a copy of a USCIS notice, if available, is acceptable evidence of a prior, related filing. If you prefer to provide a copy of a complete prior application, petition, or request in support of a new filing, please be sure that the prior application, petition, or request is clearly marked as a “COPY” at the top of each page to ensure we process it as intended.
• All forms and supporting documents submitted must be single-sided, standard 8½ x 11 letter-size pages.
• Please do not submit evidence using digital media, photo albums, scrapbooks, or binders. We cannot process them and will return them to you.
• When providing photos or other attachments, please provide your name at the top of the page or on the back of any photos. If you send original photos with your form, they may become part of the record or be destroyed.
• You may number support pages and include the total number of pages being attached (for example, “page 1 of 11”).
• If you forget to send in supporting documentation with your benefit request package, please do not submit it in a separate package to a USCIS lockbox. If you have an online account and are able to add your paper-filed case to the account, you can upload the supporting documentation in your online account. If you do not have an online account or cannot add your paper-filed case to your account, please keep the supporting documentation so you can submit it later to the appropriate location, upon request.
• Mark the envelope and the cover letter with the type of submission. For example,  Original Submission, Application to Register Permanent Residence or Adjust Status (Form I-485) .
• Mark the envelope and the cover letter with the form number. For example, Form I-129, Form I-360, Form I-485.
• Do not use binders or folders that we cannot easily disassemble.
• Do not use heavy-duty staples.
• Do not mail responses to Requests for Evidence (RFEs) or similar notices to a USCIS lockbox location. Instead, follow the instructions in the RFE regarding where to send your response.
• Do not mail evidence in support of a previously filed appeal or motion to a USCIS lockbox location. If you are submitting a brief or evidence in support of an appeal, please refer to the AAO Practice Manual or the Board of Immigration Appeals Practice Manual for instructions. For motions, you must submit any brief or additional evidence together with Form I-290B at the time of filing. If we issue an RFE related to your motion, we will provide specific instructions to submit the evidence using an online account or by mail.
• If you are requesting premium processing service, submit only one Form I-907 for the associated, eligible form (such as Form I-140 or I-129).

We recommend only including multiple forms in the same envelope when the forms are related and eligible to be filed together (such as including a Form I-765 and Form I-131 with the Form I-485 that your eligibility is based on, or including multiple Forms I-485 or Forms N-400 for family members who are applying for adjustment or naturalization at the same time).

Do not include unrelated forms in the same envelope when filing. Forms are unrelated if the decision on one form does not affect the decision on another. For example, if you plan to file Form I-765 and Form I-485, and whether or not we approve your Form I-485 does not affect your Form I-765, then we recommend you file each form in a separate envelope. Doing so may avoid routing issues that could make it take longer to process your form.

If you are filing multiple forms in the same envelope, write your name, date of birth, and A-Number (if any) exactly the same way on each form (unless you have had a legal change of name or date of birth and provide proof of that).

If you are filing forms from multiple individuals in the same envelope, clearly separate the cases and follow the guidelines described above in Assemble Your Application, Petition, or Request.

If you are responding to multiple RFEs in the same envelope, clearly separate the responses by form and follow the guidelines described above in Assemble Your Application, Petition, or Request.

Do not mail responses to RFEs in the same envelope with unrelated applications, petitions, or requests.  

• When addressing the package, be sure to enter the complete address provided on the USCIS website, including the Attn: line, which helps to ensure that we process and route the application, petition, or request. 
• Mail your forms to the address listed on that form’s webpage. You may send your forms through USPS, FedEx, DHL, or UPS.
• We encourage you to save a copy of your payment, along with any tracking number provided by the courier, for your records and so you can verify the status of its delivery.
• If you mail your application, petition, or request to the wrong filing location, we may reject it as improperly filed and return it to you to re-file.

Immigration help for your business

How to Write a Form I-130 Cover Letter

Drafting a cover letter for a family-based green application, plus sample templates, in this guide.

• Form I-130 Cover Letter Template
• Is the Cover Letter Mandatory?
• What Should the Cover Letter Say?
• Related Information

What is a Form i-130 cover Letter?

When filing a marriage green card application with the U.S. government, some applicants choose to include a cover letter in front of Form I-130 (“Petition for Alien Relative”) in their application package. The cover letter (which is not mandatory as per government requirements) acts as a table of contents for all of the forms and supporting documents included in a marriage green card application. The letter can also be used to explain unique circumstances or provide further context so that immigration officers may have a more holistic understanding of a couple’s application.

In this guide, we’ll explain when it’s best to include a cover letter and what information it should contain . We’ve also prepared free downloadable cover letter templates you can use as a starting point for your application.

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Boundless helps you avoid common problems, such as forgetting to include important documents or placing documents in the wrong section of the application package, which can cause delays or even denial. Learn more , or get started now .

Including a cover letter for your marriage green card application is optional , although some immigration attorneys choose to include one for their clients. Cover letters can be helpful when couples want to provide USCIS with additional information or context about their application. They can also be used to clarify details in the petition and provide adjudicating officers with a clear picture of each supporting document included.

With Boundless, you get the confidence of an independent immigration attorney who will review all of your forms and documents and answer any questions you have — for no additional fee. Learn more about how Boundless can help you , or start your application today .

Although there’s no specific format required for the Form I-130 cover letter, it’s important to include a general introduction and a detailed list of all of the forms and documents you are submitting to the government.

The cover letter should be properly dated and signed, and it should include the following key information:

• Date of filing
• USCIS filing location
• Introduction paragraph
• List of all forms and filing fees included in the application
• Detailed list of supporting documents included for each form
• Marriage date and location of petitioner and beneficiary
• Conclusion paragraph with petitioner’s contact information
• A signature line showing the petitioner’s signature and full printed name

The contents of the cover letter may vary depending on where you are applying from , and whether the sponsor of the application is a U.S. citizen or green card holder. Your application may also include documents that are specific to your situation, so it is important to personalize the cover letter and use the template only as a starting point.

Boundless helps you understand what documents you need , and keep them all together securely online. Find out more about what Boundless does , or let’s begin !

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Template cover letter for uscis immigration filings, practice areas, associations.

A Cover Letter has two (2) benefits. First, it is a nice document for a USCIS Officer to receive when they open a packet. It allows the officer to quickly see a snapshot of the filing. Second, the Cover Letter forces the filer to review what they are sending. If Anything important is missing, it is more evident than in a stack of papers 300 to 500 pages thick.

Evidence is “VERY IMPORTANT” for every Immigration Filing. To see our template checklist, please visit our Immigration Checklist: https://www.fickeymartinezlaw.com/immigration-checklist/ 

Common Questions:

Where can i confirm immigration fees.

USCIS Offers the following USCIS Immigration Fee Tool to assist in providing USCIS the proper filing fee: https://www.uscis.gov/feecalculator

Additionally, USCIS.gov also states the fee for each USCIS Form.

Where can I confirm the USCIS Mailing Address?

USCIS.gov is the ONLY place you should confirm/receive the USCIS Mailing Address.

Are the I-765 and I-131 free with an I-485?

Yes. The Employment Authorization and Advance Parole/Travel Document are free when filed with an I-485 Adjustment of Status Filing.

Do I need Passport Photos for the filing?

Yes, most Green Card related filings require passport-style photos, or they are highly recommended. When in doubt, add them to the filing.

Are Copies of Documents ok?

Yes, copies of all documents are acceptable, as long as the copy is a nice color scan. The only time to provide original documents is when they are specifically requested by USCIS, and when submitting Certified Copies of Court, Police, and Prison Records.

What type of documents should I attach with a filing?

Please check out our Immigration Checklist for general guidance based on our filing Case Type: https://www.fickeymartinezlaw.com/immigration-checklist/

Below are common Cover Letter Layouts:

Adjustment of status cover letter template:.

[USCIS Filing Address] Note: this info is up-to-date at USCIS.gov

Sent Via USPS Priority Mail

Regarding: [I-485 Adjustment of Status Application concurrently filed with I-130 Petition]

Petitioner: [NAME] A#: [If Any] Beneficiary: [NAME] A#: [If Any]

Dear USCIS Officer:

Enclosed please find the following documents in support of this immigration matter:

• I-693 Immigration Medical Exam (Sealed)
• Form I-130 Packet (Petition for Alien Relative) – Cashier Check in the amount of $550 – Form G-1145 – Form I-130 – Form I-130A (Spousal Based Filing Addition) – Passport Styled Photo of the Petitioner – Passport Styled Photo of the Beneficiary – Petitioner’s United States Birth Certificate – Petitioner’s United States Passport – Petitioner’s Social Security Card – Petitioner’s Valid, Unexpired Drivers License – Petitioner’s Military ID – Petitioner’s RED Report – Petitioner’s BIR – Petitioner’s Chronological Record or SRB – Petitioner’s Current Orders – Petitioner’s Divorce Decree for First Marriage with: [NAME] – Petitioner’s Divorce Decree for Second Marriage with: [NAME] – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID – Beneficiary’s Divorce Decree for First Marriage with: [NAME] – Joint Residential Lease – Joint Plane Tickets from recent trip – Joint Car Insurance naming spouse as a non-driver – Amazon Order History showing both spouses receiving packages at the marital home – Joint Photos (100 pages) – Joint Records to prove communication (200 pages)
• Form I-485 Packet (Adjustment of Status Application) – Cashier Check in the amount of $1160 – Form G-1145 – Form I-485 – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID
• Form I-944 Packet (Declaration of Self -Sufficiency) – Form G-1145 – Form I-944 – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID – Beneficiary’s Credit Report from Experian – Beneficiary’s Bank Statements for every account for the past 12 months – Beneficiary’s TRICARE Dental Program Enrollment Letter – Beneficiary’s TRICARE Health Insurance Enrollment Letter – Beneficiary’s Paystubs for the past 12 months – Joint TRICARE Health Insurance Effective Date Letter – Petitioner’s W-2 for past most recent year – Petitioner’s IRS Transcripts for past 3 years – Petitioner’s 1040 Tax Return for past 3 years – Petitioner’s LES for the past 12 months – Petitioner’s Credit Report – Petitioner’s Best Buy Credit Card Statement – Petitioner’s Wells Fargo Mortgage Statement
• Form I-864 Packet (Affidavit of Support) – Form G-1145 – Form I-864 – Petitioner and Beneficiary’s Marriage Certificate – Petitioner’s United States Birth Certificate – Petitioner’s Social Security Card – Petitioner’s NC Valid Driver License – Petitioner’s Military ID Card – Petitioner’s Current Orders – Petitioner’s W-2’s for the most recent year – Petitioner’s IRS Transcripts for past 3 years – Petitioner’s 1040 Tax Return for past 3 years – Petitioner’s LES for the past 12 months
• Form I-765 Packet (Employment Authorization Document) – Form G-1145 – Form I-765 – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Foreign Birth Certificate with English translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s Military ID Card – Petitioner and Beneficiary’s Marriage Certificate

Thank you for your time and consideration.

Respectfully,

_____________________________________________ [NAME]

K-1 Fiance Adjustment of Status Cover Letter Template:

Regarding: [I-485 Adjustment of Status Application filed with Approved I-129F and Marriage within 90 days of entry]

• I-129F Approval Notice
• Marriage Certificate for marriage that occurred within 90 days of entry
• K-1 Fiance Visa
• I-94 Lawful Entry Record
• Petition and Beneficiary Passport-Style Photos
• Form I-485 Packet (Adjustment of Status Application) – Cashier Check in the amount of $1160 – Form G-1145 – Form I-485 – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID – Amazon Order History showing both spouses receiving packages at the marital home – Recent Photos during and after marriage

I-129F Fiance Petition Cover Letter Template:

Regarding: [I-129F Petition for Foreign Fiance]

• Form I-129F Packet (Petition for Foreign Fiance) – Cashier Check in the amount of $510 – Form G-1145 – Form I-129F – Petitioner’s Letter of Intent to Marry within 90 days – Beneficiary’s Letter of Intent to Marry within 90 days – Petitioner’s United States Passport – Petitioner’s Social Security Card – Petitioner’s Valid, Unexpired Drivers License – Petitioner’s Military ID – Petitioner’s RED Report – Petitioner’s BIR – Petitioner’s Chronological Record or SRB – Petitioner’s Current Orders – Petitioner’s Divorce Decree for First Marriage with: [NAME] – Petitioner’s Divorce Decree for Second Marriage with: [NAME] – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Divorce Decree for First Marriage with: [NAME]- Joint Residential Lease – Joint Plane Tickets from a recent trip – Joint Car Insurance naming spouse as a non-driver – Joint Photos (100 pages) – Joint Records to prove communication (200 pages)

Service Member Immigration Form Review Page:

Service Member Immigration Form Review

Disclaimer:  This Blog is made available by the lawyer or law firm publisher for educational purposes only as well as to give you general information and a general understanding of the law, not to provide specific legal advice. By using this blog site you understand that there is no attorney-client relationship between you and the Blog/Web Site publisher. The Blog should not be used as a substitute for competent legal advice from a licensed professional attorney in your state.

The post Template Cover Letter for USCIS Immigration Filings appeared first on Fickey Martinez Law Firm .

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H-1B Cover Letter

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Every employment-based petition must be accompanied by a cover letter that describes the terms and conditions of employment, the nature of the job to be done by the employee, and the employee’s education and experience that make her/him qualified for the job.

The purpose of the cover letter is to demonstrate to USCIS that

• the position requires theoretical and practical application of a body of highly specialized knowledge
• the beneficiary has a bachelor’s or higher degree in the specific specialty or its equivalent as a minimum for the job.

The following information should be used as a guide to writing this letter:

• Language within brackets [  ] is for guidance, not to be used verbatim.
• Paragraphs two and six are intended for use verbatim.
• Don't number the paragraphs in the final letter.
• Please print the letter on the Department, Lab or PI’s letterhead, and include it with the documentation.
• The letter should be no longer than 2 pages.
• The highest degree earned by the beneficiary, as well as the field in which it was earned, must always be noted in the letter.

If you need any help developing the cover letter or have other questions, please send an email to [email protected] .

Director Regional Service Center Citizenship and Immigration Services Department of Homeland Security

re: H-1B petition for (Please pick one of the following):

• initial employment, consular processing
• initial employment, change of status within the US
• sequential employment (used for transfer of H)
• extension of petition and employment within the US
• extension of petition and employment, consular processing
• amendment of existing petition

sub: [name of H-1B beneficiary] employer: Stanford University

Dear Director:

• For consular processing only, add: The beneficiary is currently outside the United States and will apply for a visa at the consulate identified in the petition. Upon approval of the attached petition, the beneficiary will obtain a visa and/or seek admission at a port of entry and promptly begin employment at Stanford according to the terms and conditions described in the petition.
• If consular processing is not requested—if the change of status will occur in the US, the statement should be:
 Upon approval of the attached petition, the beneficiary will begin employment at Stanford according to the terms and conditions described in the petition.
• For extensions, the word "begin" should be replaced by "continue."
• For sequential employment  (transfer of H-1B sponsorship): The beneficiary is currently employed in H-1B status at (name of company) and the purpose of this petition is for Stanford to take over the visa sponsorship.
• For amendment of existing petition: The purpose of this petition is to amend the current valid H-1B status of the beneficiary based on (note whatever change is triggering the amendment - change of job title, responsibilities, worksite location, etc)
• Stanford University is a private research and teaching institution located south of San Francisco, California. The university is organized into seven schools, in addition to numerous research centers, institutions and laboratories. Stanford enrolls approximately 8,000 undergraduate and 9,000 graduate students annually. Stanford is a founding member of the Association of American Universities and managed $1.25 billion in research funding and $37.8 billion in endowment support.
• [Describe the department, lab or venue where the work will take place, giving general information about the kind of work performed, research carried out and the purpose, i.e., what is the objective of the work.]
• [Describe the specific job the employee will carry out. Be sure to use the same title that was submitted via the workflow Employment Visa Request form. Be sure to describe the job in terms of a body of specialized knowledge, explaining methodologies used to do the work, research or teaching, skills required, tools used and so on. State the term of appointment or hire and the salary; again, this information must be consistent with that provided earlier.]
• [Describe how the employee is qualified to fill the position, giving education level, field of study in which the degree was earned, where the education was gained, any training or skills the employee has that are used in performing the job, and other evidence that the employee is specifically qualified to do the work. This may include mention of publications or other professional accomplishments]
• Stanford affirms that it will comply with the terms of the labor condition application for the duration of the authorized period of stay. Stanford will be liable for the reasonable costs of return transportation of the beneficiary abroad, if the beneficiary is dismissed from employment before the end of the period of authorized stay.

[Name and title of supervisor]

Sample Cover Letter for Removal of Conditions (Joint I-751 Petition)

Conditional Permanent Residents who obtained status through marriage must apply to remove the conditions on their permanent resident status before the 2 years anniversary of the issuance of their legal Permanent Resident Card (“green card”).  Specifically, the Conditional Permanent Resident must file a Form I-751, Petition to Remove Conditions on Residence within 90 days of the expiration of their two-year Permanent Resident Card. A late filing can have dire consequences: USCIS can terminate the Conditional Resident’s legal permanent residence and put them in proceedings before an Immigration Judge that conducts removal proceedings in the Department of Justice’s administrative immigration courts. 

For I-751 petitions filed jointly, meaning the Conditional Permanent Resident and Spouse are still married and are filing the form together, frequently couples choose to file without an attorney.  This is because a jointly filed petition is not complicated compared to other immigration filings. 

However, in the past few years there has been an increase in Requests for Evidence (RFE) for further evidence regarding the legitimacy of the relationship.  For this reason, we are providing this sample cover letter as a guide for I-751 filers.  The letter contains a list of sample evidence that can be included with the petition to reduce the risk of receiving an RFE. 

For Conditional Permanent Residents that are facing additional complications as they approach the two year anniversary of the issuance of their permanent resident card (such as the Conditional Permanent Resident and Spouse no longer living together, no longer being together as a married couple, or abuse within the relationship) we strongly recommend speaking to an immigration attorney to discuss specific options for each circumstance.  

Click here for the Sample I-751 Cover Letter

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Home » Greencard » Family Based Green card » Remove Conditions on Permanent Residence

Sample Cover Letter – I-751 Joint Petition to Remove Conditions on Permanent Residence

Rahul Ram Gupta 123 Park Avenue, Apt 45, Edison, NJ 08837 Phone: (732) 391-9293 USCIS P.O. BOX 21200 Phoenix, AZ 85036 July 27, 2019 Re: I-751 joint petition to remove conditions of status on: Manisha Devi Agrawal: A 123-456-7890 Jay Agrawal: A 123-456-7891 Dear Sir or Madam: Enclosed you will find a JOINT Form I-751, Petition for Removal of Conditions of Permanent Resident Status, for my wife, Manisha Devi Agrawal, and her son, Jay Agrawal. My wife and her son entered the U.S. on an immediate relatives immigrant visa. I am enclosing the following: Application fee – $595 Copy of USCIS Form I-551 (Permanent Resident Card) 2 photographs [REPLACE FOLLOWING DOCUMENTS WITH YOUR UNIQUE ONES] Copy of our joint U.S. tax return for the year 2018 Copy of a recent statement from our stock broker at Merrill Lynch Copy of the tax statement for 2018 that we received for our joint checking account at Bank of America Copy of the title of our car, showing joint ownership Copy of our credit cards (MasterCard) showing a joint account Copy of our health insurance cards showing a joint policy Copy of our Costco Club cards on a joint account Copy of our airline reservations for a vacation that we have planned in January 2020 We are all happily living together and request that this petition be accepted for removal of conditions on the residence of my wife, Manisha Devi Agrawal, and her son, Jay Agrawal. Copies of documents submitted are exact photocopies of unaltered documents, and I agree to submit original documents to an Immigration or Consular officer at a later date, if required. You are always welcome to visit our home should you ever desire to do so. Yours truly, <petitioner’s signature> Rahul Ram Gupta New Immigrants Insurance How useful was this post? Click on a star to rate it! We are sorry that this post was not useful for you! Let us improve this post! Tell us how we can improve this post? New Immigrants Health Insurance Directory Discussion Forums Fillable Forms Read/Share Experiences Green Card Tracker More Topics Family Based Green Card Overview Categories & Eligibility Immediate Relatives of U.S. Citizen Preference Categories Following to Join Benefits Miscellaneous Extreme Hardship Waiver Affidavit of Support I-130 Petition Documents & Application Proof of Family Relationship Filing Locations Direct Consular Filing Petition Upgrade Marriage Based Green Card Tips Before Marriage Marriage - Persons Already in U.S. Bona Fide Marriage Documentation Remove Conditions on Residence Fraud Interview Notices Related Links Birth Certificate Immigrant Visa Marriage Certificate Photograph Requirements Visa Bulletin Share this article: Visitor Visa Visitors Insurance Read Experiences Discussions Forums Insurance Resources Privacy Policy Terms of Use immihelp ® .com is private non-lawyer web site. Not affiliated with any government agency. Copyright © 1999-2024 immihelp ® .com. All rights reserved. https://www.immihelp.com/sample-cover-letter-to-remove-conditions-marriage-based-greencard/ This website uses cookies, some of which are essential for the functionality of the website while others are for improving user experience and personalization. By continuing to browse this website, you agree to our use of cookies. For information about your privacy, please read our Privacy Policy and Terms of Use . How To Write a Cover Letter for a DACA Renewal If you’ve already been granted Deferred Action for Childhood Arrivals (DACA) status by U.S. Citizenship and Immigration Services (USCIS), you are eligible to renew your status every two years. You’ll need to fill out Form I-821D and submit it along with other required forms and fees to renew. It’s also recommended that you prepare a simple cover letter to include with your application as well. The cover letter allows the USCIS officer to see what’s included with your application at a glance. This article explains what a DACA renewal cover letter is and the elements it should include. It also includes a template you can use to write your own. Written by Jonathan Petts .  Updated August 15, 2022 What Is a DACA Renewal Cover Letter? DACA status allows eligible undocumented immigrants to receive work permits, or employment authorization documents (EADs), and 2-year renewable protection from deportation. To maintain your DACA status , you must submit a renewal application and continue to meet the following eligibility criteria: You have previously been a DACA recipient. It has not been more than a year since your previous DACA status expired. If your status has expired, you’ll need to submit a new DACA application instead of a renewal. Your current DACA expiration date is not more than a year from now. Since your first-time DACA application, you have not left the United States without receiving advance parole first. Since your most recently approved DACA application, you have continuously resided in the United States. You do not have a disqualifying criminal record . You may wish to include a cover letter with your DACA renewal request. Cover letters serve as an organizational tool. These letters tell USCIS officers more about you, the status you’re applying for, and the contents of your application. A cover letter makes it easier for a USCIS officer to review your application without overlooking anything important. You can also use a cover letter as a checklist to help ensure you’ve included all the necessary application materials. Is a Cover Letter Required for My DACA Renewal Application? USCIS recommends, but does not require, a cover letter for your DACA renewal application. However, there are several benefits to submitting a cover letter. With a cover letter, you can bring attention to anything important or unique that you’d like USCIS to know about. DACA has strict eligibility requirements. If you think you might have a complicated case, a cover letter can help you explain your circumstances to USCIS.  For example, you may want to address any concerns about your educational, military, or criminal history, if applicable. If you have had any brief periods of absence from the United States for humanitarian reasons, you can also take this opportunity to explain why you still meet the continuous residency requirement for DACA status.  You can also use the cover letter to outline the contents of your application package. Listing your application contents can be useful to the USCIS officer reviewing your paperwork. What Should My DACA Renewal Cover Letter Include? If you submit a cover letter with your application, be sure to include the following: The USCIS lockbox address to which you’re sending your application The date you wrote your letter An appropriate subject (re:) line A short introductory paragraph to describe the contents of your letter and package An ordered list of the content in your application package A closing paragraph, your signature, and your printed name You’ll need to submit several supporting documents with your application, including: An acceptable photo identification (ID). This may include the following: Birth certificate U.S. military ID U.S. government immigration documents with your name and photo on it Your learner’s permit or non-driver ID Two passport photos Form I-765 , the Application for Employment Authorization Form I-765WS , the Application for Employment Authorization Worksheet A copy of the front and back of your current work permit You’ll be including the cover letter with your Form I-821D, the Consideration of Deferred Action for Childhood Arrivals. You can find the correct mailing address for Form I-821D, your supporting documents, and your cover letter from USCIS. You’ll need to pay a $495 filing fee to renew your status. You can pay the fee with a money order or a credit card. You should make any money orders payable to the DHS by writing out “U.S. Department of Homeland Security.” To pay by credit card, you must file Form G-1450 with your application. DACA Renewal Sample Cover Letter Template You may use the following template for guidance on writing your cover letter. However, be sure to edit each field to reflect your own situation. Note that you are the “beneficiary” in your application. You may make a copy of this document to access an individualized version of the template below: [Beneficiary’s address line 1] [Beneficiary’s address line 2] [Beneficiary’s address line 3] [Direct mailing address info for USCIS] RE:Request for Deferred Action for Childhood Arrivals (DACA) Renewal Beneficiary: [Name] To Whom It May Concern: Enclosed, please find the Deferred Action for Childhood Arrivals renewal request for [Beneficiary Name]. The following documents accompany and support this application: Filing Fee Payments or Form G-1450 authorizing payment of the filing fee for Form I-765 and biometrics services.  List of forms included: Form G-1145  [if included] Beneficiary’s Form I-821D, Consideration of Deferred Action for Childhood Arrivals Beneficiary’s Form I-765, Application for Employment Authorization Beneficiary’s Form I-765WS, Form I-765 Worksheet Beneficiary’s Form I-131, Application for Travel Document [if included] Supporting documents [List them in the order that they appear] If you have any questions or concerns, please call me at [phone number]. Thank you very much for your prompt consideration of my Deferred Action for Childhood Arrivals renewal request. [Applicant Name & Signature] Tips for Writing Your DACA Renewal Cover Letter When writing your cover letter, write clearly and concisely. You should try to type your letter on a computer if possible. Typing your letter will make it easier for a USCIS official to read and understand. Be sure to use spell check to review your spelling and grammar and to proofread your letter. You should not staple any of your application materials. If you want to keep certain documents together, use paper clips instead. Be sure to mail your application package as certified mail. Continue reading and learning! Crafting an Effective USCIS Expedite Request Letter: A Sample Guide Share this story, about the author: min hwan ahn, esq. Just as Paul Revere sent an urgent message in the dead of night, you may find yourself needing to expedite your USCIS application. That’s where the ‘USCIS Expedite Request Letter Sample’ comes in. It’s a handy guide crafted to help you express your need for a quicker processing time. With its clear format, essential details, and tips for success, you’ll feel a sense of belonging as you navigate the often daunting immigration process. Remember, it’s not just about asking for speed, but demonstrating why you need it. So, take a deep breath, and let this sample letter guide your quest for expedited processing. Understanding USCIS Expedite Request To understand USCIS expedite requests, you’ll need to grasp how USCIS evaluates these requests on a case-by-case basis, focusing on factors like severe financial loss, humanitarian reasons, U.S. government interests, and USCIS errors. When you’re writing a request letter to USCIS, remember the importance of providing concrete evidence for these factors. For instance, if you’re showing severe financial loss, your request should include specific documentation to back up your claim. You’re not just writing this email to the USCIS Contact Center for the sake of expedited processing; you’re making a case for yourself. When you prepare your petition or application, consider using a sample letter as a guide. An expedite request letter sample can provide valuable insights into the process and help you articulate your need for expedited processing convincingly. When it comes to USCIS for H4 EAD Faster Processing, unpredictable wait times can lead to potential job loss. Therefore, an expedited request must highlight these factors and provide corroborating evidence. Making a USCIS expedite request might seem daunting, but with clear, persuasive writing and thorough documentation, you can effectively convey your need for expedited processing. Key Components of an Expedite Letter When crafting your USCIS expedite request letter, you’ll need to ensure certain key components are included to effectively communicate your circumstances and substantiate your request. The first thing your letter must include is a clear statement of the reason for requesting expedited processing. Whether it’s severe financial loss, urgent humanitarian reasons, or compelling U.S. government interests, you should be explicit about your circumstances. Next, provide specific, corroborating evidence to support your need for expedited processing. This could include documentation, numbers, and any other evidence that strengthens your case. Don’t neglect to address your letter correctly. It should be addressed to the appropriate authority, like the Director of the Citizenship and Immigration Services (USCIS) Texas service center. Include your contact information for easy communication and attach receipt notices for your applications. Also, remember to declare that the information you’re providing is true and correct. Lastly, provide addresses and contact information for both yourself and the USCIS Texas service center. Sample USCIS Expedite Request Letter How would you craft a USCIS expedite request letter that effectively communicates your situation and urgency? First, it’s essential to write an expedite that’s both professional and compelling. Begin with a Cover Letter to the Director of USCIS, clearly stating your need for expedited processing. Your letter for USCIS expedite shouldn’t only request a review of your case, but should also detail your inability to withstand temporary financial loss. For instance, if you’re seeking USCIS for H4 EAD, refer to specific numbers to demonstrate financial loss and urgency. Make an Expedite Request by explaining the necessity of an expedited review of your EAD. Remember to attach receipt notices for the applications and any corroborating documents that add weight to your request. The goal is to persuade USCIS to approve expedited review. In your request with USCIS, emphasize your plea to approve expedited processing. USCIS considers these requests on a case-by-case basis, so it’s crucial to present a compelling case. Your letter should be detailed, persuasive, and should reflect a sense of belonging, enhancing your chances of gaining a favorable response. Director of the USCIS [Service Center Name] [Service Center Address] [City, State, ZIP Code] Subject: Request for Expedited Processing of [Type of Application] – [Your USCIS Case Number] Dear Director, I am writing to respectfully request expedited processing of my [Type of Application], receipt number [Your USCIS Case Number], due to [State your reason – e.g., severe financial loss to company/individual, urgent humanitarian reason, compelling U.S. government interest, or USCIS error]. I understand that USCIS considers expedite requests on a case-by-case basis and requires substantial evidence to support such requests. Therefore, I have included [list any documents you are including, such as detailed financial statements, medical documentation, letters from employers, etc.] to substantiate the urgency of my situation. I assure you that all the information provided is accurate and true to the best of my knowledge. I am hopeful that after considering the urgency and the supporting documents, you will grant my request for expedited processing. Please find attached the following documents in support of my expedite request: 1. [Document 1] 2. [Document 2] 3. [Document 3] […and so on] I appreciate your attention to this matter and look forward to a favorable response. Should you require any additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you for your time and consideration. Tips for Writing an Expedite Letter Crafting an effective expedite letter to USCIS requires careful consideration, and it’s crucial you understand the key elements that can make or break your request. When considering tips for writing an expedite letter, it’s important to clearly state your reason for expedited processing. Include specific details or documentation that support your cause, whether it’s a medical letter, or evidence pointing to severe financial loss. Address the letter to the appropriate USCIS officer or director. You can generally request expedited processing by calling USCIS or by submitting a scanned letter to [email protected]. But remember, the way you communicate the urgency of your situation plays a significant role in the review for expedite. Be respectful and cooperative, demonstrating a clear understanding of the limitations and possibilities of expedite requests. Adhere to USCIS criteria; it’s not merely about getting expedited processing, it’s about proving your case. If you’re basing your request on medical conditions, include the physician’s contact information. Seeking Professional Help for Expedite Requests While you may feel confident in handling your USCIS expedite request, it’s often beneficial to seek professional help to ensure your case is presented in the most effective way possible. Professionals are familiar with the specifics for H4 EAD Faster Processing and understand the nuances of portraying urgent humanitarian reasons. They can guide you on gathering additional evidence required by USCIS, which can significantly improve your chances of success. A professional can also advise how to interact efficiently with the USCIS Contact Center. When your case is based on a medical condition, an expert can help craft a compelling narrative around your situation. They’ll guide you on including your physician’s or medical facility’s contact information, and how to express a life or death medical emergency convincingly. You’ll be guided in drafting a letter to [email protected], where you’d sincerely request to approve your expedite. A professional can help structure your scanned letter or statement to [email protected], ensuring it effectively communicates your urgency and need. Thus, professional help can be invaluable in navigating the complexities of expedite requests, boosting your chances of a favorable outcome. Frequently Asked Questions What is an example of an expedite letter to uscis. An expedite letter to USCIS should be clearly formatted, presenting a convincing argument about the urgency of your case. Include essential documents, explain the purpose of the request, and state the timing accurately. How Do I Ask USCIS to Expedite My Case? You’ll need to determine your expedite eligibility, gather necessary documents, and follow the application process. Online submission is an option. Consult legal advice if your request’s denied, you can appeal the decision. How Do You Write a Strong Expedite Request? To write a strong expedite request, you’ll need to justify your request, establish urgency, meet expedite criteria, and provide supporting documentation. Tailor your submission to highlight your eligibility, case’s urgency, and expected processing times. How Do I Know if USCIS Accepted My Expedite Request? You’ll know if USCIS accepted your expedite request by receiving a confirmation. They’ll communicate the status updates and processing duration. If denied, they’ll explain the reason. It’s important to track your request for verification. Continue Reading Uscis vermont service center processing time [2024 april], uscis texas service center processing times [2024 april], uscis potomac service center processing time [2024 april], free case evaluation. Fill out the form below to receive a free and confidential initial consultation. EZ485 brings affordable convenient immigration services to everyone in need! 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Categorical Approach CRIME OF VIOLENCE Immigrant Visas ADJUSTMENT OF STATUS Automatic Conversion of Visa Petitions inadmissibility FRAUD / MISREPRESENTATION I-601A WAIVER OF UNLAWFUL PRESENCE Unlawful Presence family-based visas LEGAL SEPARATIONS AND MARRIAGE TERMINATION MARRIAGE OF A MINOR PROXY MARRIAGE VALIDITY OF MARRIAGE Visa Waivers Fraud and Misrepresentation Waiver Conditional Residency READJUSTMENT OF CONDITIONAL RESIDENTS International Entrepreneur Rule Adjustment of Status Adjustment Exceptions to Being Admitted or Parole Bars to Adjustment of Status Humanitarian Parole Is A Cover Letter Required With My Submission to USCIS? USCIS does not require you to submit a cover letter for any immigration benefit or visa application. They are commonly used though for any formal submission and filings with USCIS are no exception. Law firms will always provide a cover letter with a filing as it has many benefits and is also just standard practice. What Is a  USCIS Cover Letter ? A cover letter is just a printed letter that helps USCIS officers navigate your application materials. You can place a cover letter at the top of your application, petition, or any other package of documents being submitted. You let the person opening the package know who it is intended for, what is inside, and who sent it making it less likely that it goes to the wrong place or there are other clerical errors. Further, by outlining your reasons for applying and the contents of your application in a cover letter, you give your USCIS officer a useful overview of your case. You can also use your cover letter like a checklist to make sure you’ve included all necessary documents in your package. In some cases, you may want to use a cover letter to explain any special circumstances you want the USCIS officer to be aware of before they start reviewing your application. If you have a unique or complicated background, it is especially helpful to supplement your application with a cover letter. It will ensure that USCIS becomes aware of any special circumstances and can consider your application with this in mind. What Should My USCIS Cover Letter Include? When submitting a cover letter with your application, be sure to include the following: The USCIS filing location or lockbox address to which you’re sending your application The date of filing An appropriate subject (re:) line A short introductory paragraph to describe the contents of your letter and package If applying for a marriage-related benefit, information about the marriage date and location for yourself (the beneficiary) and your spouse (the petitioner) An ordered list of the content in your application package, including all supporting documents and filing or biometrics fees included A closing paragraph including your contact information Your signature and full printed name What Supporting Evidence? Your supporting documents for an application will depend on which forms you’re filing. You can determine which documents are necessary by reviewing USCIS’ webpage for your specific form. For example, USCIS lists the  required supporting evidence  on its webpage for  Form N-400  applicants. Other Information You’ll also need to identify the right mailing address for your application. To do so, you should consult the USCIS website. For example, naturalization applicants can review USCIS’s webpage for  Form N-400 direct filing addresses . Your filing fees will depend on your specific application type. You can use the  USCIS Fee Calculator  to determine your costs. For example, suppose you are filing for naturalization with Form N-400. You should select Form N-400 on the Fee Calculator and enter your age. USCIS may ask for additional information, such as your specific application category. Keep your cover letter brief. Do not provide any explanation or extra information unless absolutely necessary. The cover letter and any supporting evidence must be in English (any supporting evidence that is not in English should be accompanied by a  certified English translation ). TEMPLATE: COVER LETTER TO USCIS PAROLE IN PLACE POLICY CHALLENGED BY 16 STATES Court denies motion to vacate & extends stay of new parole in place program, united states district court puts new parole in place policy on hold, parole in place questions, attorney advertising. IMMIGRATION WIKI PRIVACY POLICY Terms of use. Pitch N Hire Request a demo Get personalized job alerts matching your skills and preferences. One-Click Apply to Jobs Set Your Job Alerts Personalized Job Recommendations Build your Resume Give Assessments & Earn Profile Badges Track Your Job Applications How To End a Cover Letter (With 7 Examples and Tips) Written By : Pitch N Hire Thu Sep 12 2024 Key Takeaways Step-by-step guide and strategies for writing cover letter conclusions Importance of making a strong final impression Key elements to include in the conclusion Effective writing methods for a powerful closing Common mistakes to avoid in cover letter endings Examples of strong cover letter conclusions Crafting a strong conclusion for your cover letter is crucial to leaving a good impression on employers. This final paragraph capitalizes upon your last chance of how serious you are about working with them that matters most, something which will be remembered long after they've read hundreds of other letters. We'll cover such things as: Key elements Effective Writing Techniques Common Mistakes to Avoid Strong Application Letter Closing Statement All-in-one Hiring OS Revolutionizing Interviews, Hiring, and Job Opportunities Tailored to the Specific Job: Highlights relevant skills: A cover letter allows you to showcase the skills and experiences that are most required and relevant to the position, showcasing your understanding of the company's needs . Demonstrates Research: Show that you've taken the time and effort to make sure the company and role suit your skills, something which is appreciated by all concerned. Humanizes Your Application: Introducing your Personality: Express your unique qualities, motivations, and perspectives. Creates a Personal Connection: It helps you in competition by making a positive image for the recruiter. Addresses Gaps or Inconsistencies: Provides Context: By providing additional context, you can give reasons for any employment gaps , or career changes in your work history. Shows Ownership: Challenges contribute to your personal and professional development and make you strong enough to tackle problems. Showcase Your Writing Skills: Impresses the Reader: Show Off Your Creativity - a good application letter closing statement showcases your ability to communicate effectively and professionally and makes a positive impression on the hiring manager . Assess Communication Skills: Highlight your professional communication skills to communicate with clients or employees. Increases Your Chances of an Interview: Sets you apart: Your cover letter should be so compelling that it separates you from other job applicants . You will be memorable and possibly more likely to go in for a second interview. Shows your enthusiasm: It demonstrates to the employer that you do want this job and company--a factor that can make employers take one look at your resume. Boosts Your Confidence: Prepares for Interview: Highlights your technical , soft , and interpersonal skills and experiences, increasing your confidence for the interview process . Confirms Your Credentials: Increase your confidence while highlighting your skills and achievements. Key Elements of a Well-Written Closing Here's a closer look at some key things to include in your closing: Reiterate Your Interest and Qualifications: Personalize Your Enthusiasm: Express your passion and commitment to the position. Show examples of what you have done earlier, they probably don't want too much information. Quantify Your Achievements: Use metrics and numbers to showcase your impact in your previous role as proof. Call to Action: Be Direct and Assertive: Ask for an interview directly and show your excitement to tell about your achievements. Leave Room for Flexibility: Showcase your flexibility with time that you can give an interview at any time and tell them how proactive you are with your life. Leave a Positive Impression: End on a High Note: Use cheerful words, and confident voice in the whole interview process . Show Professionalism: Make sure that your closing is well written, free of errors, no grammatical or spelling mistakes, and highlight your attention to details. Personalize Your Closing: Reference Details from the Job Posting: This shows that you have read the requirements carefully. Connect on a Personal Level with the Company: Highlight your experience, value, or goals fulfilling jobs requirements . Offer a Unique Selling Proposition: Differentiate Yourself from Other Candidates: Position yourself differently from others in your field, tell them why you are best suited for this particular job and what makes you unique from other generic CVs. Make a Feature Out of Your Special Skills or Experience: Showcase your strengths and skills and how they can benefit the company. Show Your Initiative: Provide Additional Information: Show your desire to help the company with your skills and you can extend yourself for the benefits of the company. If there is a follow-up action to be taken, suggest it yourself: Take the first step to move the process forward by calling for an interview or offering your references. Consider the Company Culture: Accordance with the Company's Values: Let them see that you fit well with their corporate culture and agree to align your tactics and targets with those of their company with your application letter closing. Use Language and Tone that Resonate with the Company's Brand: Use language and tone that goes with the company's identity. Copy their style and values. Express Gratitude: Thank the Hiring Manager: Thank the recruiter for taking the time to read your application and for their patience in this whole process. Repeat Your Enthusiasm: to show that you want it, again highlight your interest in this position and the company. Effective Writing Techniques: Crafting a Powerful Impact Strong language and vivid imagery:. Use Descriptive Language: Use words and phrases that attract recruiters. Describe the Details: Try to include as many details as possible to help your reader imagine it. Use Metaphors and Similes: Use literary language to make your cover letter more professional and attract hiring managers. Clear and Concise Communication: Avoid Jargon and Technical Terms: Write in a way so that everyone can understand it. Don't confuse people with tough words. Keep Sentences Concise: Keep the sentences and paragraphs short. Break long paragraphs into short so readers don't get bored. Use Active Voice: Try using verbs instead of passive voice. This will make your writing even more connected. Persuasive Rhetoric: Use Questions: Asking questions from readers gets them thinking about the content. Use Repetition: Repeating important skills will highlight their importance. Appeal to Emotions: Connect with your reader emotionally to create a stronger impact. Strong Sentence Structure: Vary sentence length: Use short, medium, and long sentences to maintain reader interest. Use Parallel Structure: The use of similar sentence structures can create both rhythm and balance. Begin with Strong Subject: Start your sentences with forceful subjects and action verbs, attracting readers and take notice immediately. Appropriate Tone and Style: Consider Your Audience: Craft your tone and style according to your target reader. Use a Consistent Voice: Use the same tone and style from start to end. Be Aware of Formality: Deciding how formal or informal you should be while writing. Proofreading and Editing: Check Grammar and Spelling Errors: Ensure that there are no errors in your cover letter. Clarity and Coherence: Make sure ideas flow together well. Ask for Review: Ask your friend or trustworthy person to proofread once again to find the mistakes. How to Avoid These 8 Common Mistakes in Your Cover Letter? Even the most experienced writers can make mistakes. To help prevent that from happening, here are some things to avoid: Generic Content: Avoid Pre-written language: Don't use boring, common templates that don't match your role. Tailor Your Letter: Create your cover letter according to the job specification and company. Excessive Length: Be Concise: Keep it simple and short 1-2 pages. Get to the Point: Highlight your most relevant experiences and qualifications. Incorrect Formatting: Follow Guidelines: If formatting instructions are given, use them. Proofread: Make sure your letter has no spelling, grammar, or punctuation errors. Lack of Research: Understand the Company: Research the mission, values, and recent news of the company. Add Specific Details: Include relevant references in your cover letter. Overselling Yourself: Be Honest: Don't lie about your skills and achievements. Focus on Relevant Achievements: showcase your skills and experience that added new knowledge or gained more experience. Using Passive Voice: Use Active Voice: Writing should be strong and active. Avoid Broad Language: Make descriptions as specific as you can by using numbers, units, or any other items appropriate for measuring how much work went into what was achieved. Not Proofreading: Check for Errors: Carefully proofread your cover letter before submitting it. Get a Second Opinion: Consider having someone else review your letter for errors. Neglecting to Follow Up: Send a Thank-you Note: After submitting your application, send a thank-you note to the recruiter for giving you their precious time. Express Continued Interest: Showcase your enthusiasm for the position. 7 Examples of Easy Written Strong Cover Letter Closings Here are several tips if you feel the job offer is becoming ever more real. Highlighting a Specific Achievement: My recent success in [achievement] showcases my ability to [relevant skill]. I am eager to apply these skills to [specific role] at [Company Name]. Referencing a Shared Value or Experience: I am excited to work with [Company Name] because of your commitment to [value or experience]. I believe my experience in [ field] fulfills your company's requirements. Expressing Enthusiasm and Gratitude: I am truly enthusiastic to join [Company Name]’s new future goals. Thank you for considering my application. Requesting a Follow-Up Meeting: I would be very grateful for the chance to showcase my experience for this job. Please let me know as well, at your convenience or just earlier than whenever provides the least interference, about when you may have time for a meeting. Offering Additional Information: I have attached my resume for your review. There, you will find further details about my skills and experience. Let me know about any further procedure. Quantifying Your Achievements: In my previous role, I successfully increased [metric] by [percentage]. I am confident that I can bring similar results to [Company Name]. Personalizing Your Closing: I was especially impressed by the recent [job item/achievement that has been succeeded]. I think my experience in [field or skill] would be of great value to your team. A closing that is well written within your cover letter can help you stand out and get an interview. This is the last place to cement your success or lose it all, and it is our final chance to make a good impression on someone who might not be giving us his full attention. Follow these guidelines, and you can present your enthusiasm, professionalism, or qualifying features in the cover letter conclusion. A positive job application letter closing is essential to give you a better shot at winning your dream job . Related Articles: Professional email salutations Follow up interview email CV extracurricular activities Elevator pitch or speech Let our experts elevate your hiring journey. Message us and unlock potential. We'll be in touch. Applicant Tracking System (ATS) Interview & Assessment SEO Services Content Marketing Services Social Media Marketing Services Software Testing Services Web Development Services UI / UX Services Mobile Development Services Permanent Staffing Services Contract Staffing Services Related Posts For any queries to privacy concerns, please contact us at [email protected] Begin a seamless recruiting journey today. how to write cover letters Who are you? I'm a young person Work & study This page covers: What is a cover letter? What to include in a cover letter, how to write a cover letter. Cover letter writing tips - do's and dont's Cover letter examples A well-crafted cover letter can make a huge difference in your job search. It's your chance to show employers who you are, highlighting your enthusiasm, skills, and fit for the role. In this article, you’ll find all you need to know about writing a cover letter, from what to include to top tips for making your application stand out. Let's get started! A cover letter is a separate document that you submit along with your resume when applying for a job. Think of it as a personal introduction to the employer, where you get to explain why you’re a great fit for the position. While your resume lists your qualifications and experiences, a cover letter gives you the chance to showcase your personality, enthusiasm, and communication skills. Not all job applications ask for a cover letter, so you don’t have to write one for every job you apply for. However, a cover letter can still help as it can offer additional insights into your qualifications and enthusiasm for the position, potentially influencing the employer's decision to consider you for an interview. But be sure to read the job description carefully, as some employers may explicitly state they do not require or accept cover letters. When the job listing does specifically ask for a cover letter, it's important to include one. A well-structured cover letter should include the following: 1. Contact information: At the top of your cover letter, include your name, phone number, and email address. Make sure your email address and voicemail are professional and appropriate. You might consider creating a new email address specifically for job applications. Also include the date you wrote the cover letter and the employer’s contact information. 2. Greeting: Address the hiring manager by name if known. There is usually a contact name on the job description, but if you can’t find someone to address, you can simply write “Dear Hiring Manager”. 3. Introduction: In the opening paragraph, introduce yourself and explain why you are writing. Mention the job you are applying for and where you found the job listing. This is important, as the company might be hiring for multiple roles at a time. 4. Body paragraphs: A typical cover letter usually consists of three to four body paragraphs. In these paragraphs, you should address the selection criteria and highlight your relevant skills, experiences, and achievements. Explain how these make you a great candidate for the job. Be specific and provide examples. 5. Conclusion: Summarise your interest in the role and express your eagerness to discuss your application further. Thank the employer for their time and consideration. 6. Sign-off: End with a professional sign-off, such as “Yours sincerely” or “Best regards,” followed by your name. Now that you know the structure of a cover letter, let’s jump into the steps to create one - including detailed information on what to include in each section. Step 1: Research the company and role Before you start writing, research the company and the specific role you’re applying for. Understanding the company’s values, culture and needs will help you tailor your cover letter to show that you’ve done your research and that you’re a good fit. Some companies might even have instructions on their careers page outlining what they’d like applicants to include in a cover letter, so be sure to check their website just in case. Step 2: Create a template Start with a basic template that includes your contact information, a greeting and a structure for the body and conclusion. This will make it easier to customise your letter for each application. You could utilise AI generators such as ChatGPT for this, but make sure you always make edits to personalise it and make it sound like you before sending it to anyone. Step 3: Write a strong opening paragraph Capture the reader’s attention with a compelling introduction. Mention the position you’re applying for and how you found out about it. It can also be good to explain why you’re excited about the position and why you believe it's a great fit for you, even if the role is slightly outside your demonstrated skills, experience or current location. This shows your genuine interest and enthusiasm. Here is an example: "I am excited to apply for the Retail Assistant position at XYZ Store, as advertised on your website. With a strong background in customer service and a passion for the retail industry, I am confident in my ability to contribute to your team.” Step 4: Highlight your relevant skills and experiences In the body of your cover letter, focus on your most relevant skills and experiences. Use specific examples to demonstrate how you’ve successfully used these skills in the past. This is where you demonstrate why you're the ideal candidate for the position and address the selection criteria from the job ad. You could also try using the STAR method to explain these skills and accomplishments. You could start this section off by saying something like: 'In my previous role as a sales associate at ABC Store, I developed a variety of skills that I believe will make me a valuable addition to your team,' then follow on with your most relevant skills that relate to the selection criteria. Step 5: Show enthusiasm for the role and company Employers want to hire people who are excited about the job and the company. Explain why you’re passionate about this specific opportunity and how you can contribute to the company’s success. Showing the hiring manager that you understand the company's values, culture and goals, and how they align with your own, can set you apart from other candidates who may not have taken the time to learn about the organisation. Here is an example of what you could say: ‘I am particularly impressed by XYZ Store’s commitment to customer satisfaction and would love the opportunity to bring my skills and enthusiasm to your team. I am confident that my experience and dedication to providing excellent customer service will contribute positively to XYZ Store’s success.’ Step 6: Conclude with a “call to action” Wrap up your letter with a polite and confident closing. Express your eagerness to discuss your application in more detail and thank the employer for considering you. As an example, you could say something like: ‘Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team further.’ Cover letter writing tips Do personalise each cover letter: Tailor each cover letter to the specific job and company. Mention the company’s name and the role you’re applying for to show that you’ve done your homework. You could also include keywords from the job description to help your application get past the robots . Do be concise: Try to keep your cover letter to one page. Be clear and to the point, avoiding unnecessary information. If you’re finding that your cover letter is a bit long, read over it and make sure you haven’t repeated information. A two-page cover letter may be acceptable in some circumstances, particularly when a role requires you to demonstrate extensive experience or a variety of skills. Do highlight your achievements: Focus on your accomplishments and how they relate to the job you’re applying for. Use quantifiable results to demonstrate your impact. If you don’t have any previous work experience, you could focus on your achievements at school or other activities you were involved in (often called ‘extra-curricular activities’), such as volunteering for school events, contributions within your sports team or helping the neighbours or family friends with chores or small jobs. Do use a professional tone: Maintain a professional tone throughout your cover letter. Avoid using slang or overly informal language. Some organisations might be a bit more casual than others, so you could also try to match the tone that the company has used in their job description. Do proofread: Carefully proofread your cover letter to catch any spelling or grammatical errors. A polished letter shows attention to detail and professionalism. It could be helpful to have someone else proofread it too, like a family member, friend, teacher or someone else you trust. Do format and label your document appropriately: Save your cover letter in a PDF or Word document format to ensure its easily accessible and maintains its formatting across different devices. Some job ads may specify the preferred format, so be sure to follow those instructions if provided. Label the document clearly with your name and the position you’re applying for, such as "John_Doe_Cover_Letter_Sales_Assistant.pdf". This makes it easy for hiring managers to identify and file your application. Don’t re-use a generic template: Avoid using a ‘generic’ cover letter for every application. While it’s okay to use a template that you’ve used before, make sure you read through it and edit information about the company and role where necessary. Personalisation is key to making a strong impression! Don’t rely entirely on AI-generated content: Avoid submitting a cover letter that has been entirely generated by AI without making any edits. It's important to personalise and refine the content to ensure it sounds like you and fits the specific job you're applying for. Don’t repeat your resume: Your cover letter should complement, not duplicate, your resume. You can use your cover letter to expand on specific experiences and skills listed in your resume and explain how they relate to the job you’re applying for. Don’t include irrelevant information: Stick to the most relevant experiences and skills. Including unrelated information can make your cover letter seem unfocused and can distract the reader from your key strengths and qualifications. Stick to important details that directly showcase your suitability for the job. Don’t overuse ‘buzzwords’: While it's important to use industry-specific language, overloading your cover letter with buzzwords can make it sound insincere. Words and phrases like "team player," "go-getter" and "passionate" are often overused and may not make a meaningful impact on employers. Instead, talk about real examples that show what you can do. This will make your cover letter sound more genuine and interesting. To help you get started, we've created a couple of cover letter templates that you can use as a guide. These templates are designed to be ATS friendly, ensuring that your application gets through the initial screening process. Simply download the templates, customise them with your information, and you'll be on your way to crafting a stand-out cover letter! Cover letter template #1 - with work experience.docx Cover letter template #2 - no work experience.docx Writing a cover letter may seem daunting, but with these tips and a bit of practice, you can create a great letter that showcases your strengths and sets you apart from other candidates. Remember, your cover letter is your chance to make a good first impression, so take the time to craft a thoughtful and personalised letter for each job application. Good luck! Get support If you're aged 15 - 25 and want some advice on writing a cover letter, searching and applying for work, and everything in between, get free and confidential support from headspace Work and Study.  Sign up for one-on-one support Find your  nearest headspace centre here , or for online and telephone support, visit  eheadspace . The headspace Content Reference Group oversee and approve clinical resources made available on this website.  Last reviewed August 2024. Herrity, J. (2024, May 31). How To Write a Cover Letter (With Examples and Tips). Indeed.  Indeed. (2024, June 29). Is a Cover Letter Necessary? (With Other FAQs About Cover Letters).  Michael Page. (2024, March 08). Do you need a cover letter in 2024?  SEEK. (2023, April 04). How to write a great cover letter.  Workforce Australia. (2024, April 03). Write a cover letter.  If you feel you need help there are a range of ways we can support you. Mental health online support Work & study support, find a headspace centre, emergency assistance, you might also be interested in, how to write a resume for your first job, tips and tricks for getting a job without experience, how useful was this page. Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa. How to Write a Cover Letter for a Schengen Tourist Visa? Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter. The name of the embassy or consulate where you are applying for the Schengen visa. The embassy or consulate’s address. The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.). The entry and exit dates of your trip. A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked. Your financial capacity to cover your trip expenses. Tourist Visa Application Cover Letter Sample Amina Patel 1234 Main Street, New Delhi India Email: [Your Email] Phone: [Your Phone Number] November 10, 2023Embassy of Italy New Delhi IndiaSubject: Application for Schengen Tourist Visa – Amina Patel, Passport No: YZ123456Dear Visa Officer, I am writing to respectfully submit my application for a Schengen tourist visa for my planned visit to Italy, which is scheduled from February 1 to February 16, 2024. My intention is to experience Italy’s renowned cultural heritage, stunning landscapes, and culinary delights. The primary objective of my journey is tourism and leisure. I am eager to delve into the local culture, sample authentic cuisine, and visit illustrious sites, including the Colosseum in Rome. As an avid admirer of European history and architecture, this trip represents a long-awaited dream. I am currently employed as a Marketing Executive at ABC Corporation in New Delhi, a position I have held since January 15, 2020. Enclosed is a letter from my employer, verifying my employment, the approval of my leave for this period, and my commitment to return to my position following my vacation. Please find attached the necessary documents to support my visa application: ● A duly completed and signed Schengen visa application form, along with passport-sized photographs. ● My valid passport, which includes my travel history. ● Comprehensive travel insurance with a minimum coverage of €30,000. ● Round-trip flight reservations: Tokyo to Rome and return (February 1-16, 2024) via Japan Airlines. ● Confirmed hotel bookings for the duration of my stay in Italy. ● Employment and leave certificates from ABC Corporation. ● Financial documents demonstrating my economic stability, including Income Tax Returns, recent payslips, and bank statements. Planned Itinerary: ● [February 1, 2024]: Departure from New Delhi to Rome. ● [February 2-4, 2024]: Exploring Rome. ● [February 5-8, 2024]: Travel to and stay in Venice. ● [February 9-12, 2024]: Visit Florence and Tuscany region. ● [February 13-15, 2024]: Return to Rome; final exploration and shopping. ● [February 16, 2024]: Departure from Rome to New Delhi. I am genuinely excited about this trip and have taken through steps to ensure a well-organized and hassle-free journey. Should you require any additional information or clarification, please do not hesitate to contact me. I appreciate your consideration of my visa application and look forward to a positive response. Sincerely, Amina Patel [Address in India] [Contact Information] 224 IMAGES Sample Cover Letter: Uscis I-130 Cover Letter Sample Uscis Cover Letter Sample For I 751 Doc 17+ Cover Letter Uscis Sample Letter to Uscis Sample: Complete online Sample Cover Letters for Form N-400 U.S. Citizenship Application Rfe Cover Letter Sample: Complete with ease VIDEO How to write Cover Letter for Foreign Job Application How to write cover letter for Upwork|Cover letter|Upwork| how to write cover letter for job application HOW TO WRITE COVER LETTER FOR SCHENGEN VISA APPLICATION| SAMPLE COVER LETTER with StepbyStep Guide How to write covering letter and CV in Answer sheet 2024/ Class 11 English How to write a cover letter ? Cover letter kaise banai COMMENTS How To Write a USCIS Cover Letter USCIS Cover Letter Template. You may use the sample cover letter below as guidance when writing your cover letter. This specific cover letter sample is for a naturalization application, intended for submission alongside Form N-400. Be sure to personalize this template to reflect your application type and circumstances. USCIS Cover Letter for Immigration Benefits Immigrant Visa Petition for a Spouse: Start with this I-130 cover letter template when you are filing Form I-130 to petition a spouse for a green card. Refer to the sample as an example. Immigrant Visa Petition for Other Relative: If your beneficiary is a relative other than a spouse, use this I-130 cover letter. USCIS Letter Sample: Guide to Writing letter to USCIS Below is a USCIS letter sample to illustrate how your letter might look: Subject: Request for Case Status Update - Form I-485, Adjustment of Status. Dear Sir/Madam, I am writing to request a status update on my application for Adjustment of Status (Form I-485), which I filed on [Filing Date]. How To Write a Cover Letter for Your Form I-130 (Petition for Alien Checklist of Information To Include in Form I-130 Cover Letter. USCIS will find it most helpful if you include the following information in your cover letter: Your contact information. The USCIS address to which you're sending this letter. Your full name as the petitioner. Your relative's full name as the beneficiary. Writing a USCIS Cover Letter: Tips for the Immigration Application A cover letter for USCIS, such as with the Form N-400 naturalization application, is a helpful document that guides officials through your immigration application process. While not mandatory, it can provide a summary of your case, explain exceptional circumstances, and ensure all necessary documents are included. Consider writing a concise, one-page letter in English and using a cover letter ... Learn how to write a simple I-485 cover letter [2024] Here is what a format of the cover letter contains: The date (the month, day, and year) Postal address. The full name of the petitioner and the beneficiary. Subject line (For instance: "Adjustment of Status Application (Family-Based I-130 Immediate Relative)) Your reason for using full names to contact the USCIS. Sample Cover Letter to Include With Form N-400 Application for ... N-400 Cover Letter Template. Here's a sample format for your letter. The italicized, bracketed material indicates places where you'll need to fill in your personal information. [Your address] [Today's date] Re: A-number [Your eight- or nine-digit Alien Registration number, found on your green card] Application for Naturalization. USCIS Request for Evidence and How to Respond However, a cover letter can be helpful. An RFE cover letter that is short and itemizes the evidence being submitted can provide clarity to your response. By listing the contents of the response in your letter, you help ensure the USCIS officer does not overlook anything. Use this RFE cover letter example as a starting point. Customize it for ... 23. Sample Cover Letter 23.1 Cover Letters for Affirmative Applications 23.1.1 Cover Letter for "Barebones Submission" If you are submitting an affirmative application, as discussed in Chapter 14, it is advisable to submit the I-589 almost completely by itself, with other documentation to follow later, so as to get your client, as soon as possible, a spot in the long line for an asylum interview. Tips for Filing Forms by Mail Mark the envelope and the cover letter with the type of submission. For example, Original Submission, Application to Register Permanent Residence or Adjust Status (Form I-485). Mark the envelope and the cover letter with the form number. For example, Form I-129, Form I-360, Form I-485. When you prepare your packet, remember: How To Write a Cover Letter for Form I-129F (Petition ... Your heading should provide USCIS officials with your mailing address, your name, and your foreign partner's name. Your introduction should then explain your reasons for writing this cover letter. Use your introduction to give USCIS a basic overview of your relationship and tell them you are seeking a K-1 visa for your fiancé. How to Write a Form I-130 Cover Letter When filing a marriage green card application with the U.S. government, some applicants choose to include a cover letter in front of Form I-130 ("Petition for Alien Relative") in their application package. The cover letter (which is not mandatory as per government requirements) acts as a table of contents for all of the forms and supporting ... *NEW* COVER LETTER FOR IMMIGRATION SAMPLE 1: https://buymeacoffee.com/kseniya/e/272574SAMPLE 2 (FOR THOSE WHO FILED I-130 ONLINE): https://buymeacoffee.com/kseniya/e/272581[You can copy any in... Template Cover Letter for USCIS Immigration Filings A Cover Letter has two (2) benefits. First, it is a nice document for a USCIS Officer to receive when they open a packet. It allows the officer to quickly see a snapshot of the filing. Second, the Cover Letter forces the filer to review what they are sending. If Anything important is missing, it […] The post Template Cover Letter for USCIS Immigration Filings appeared first on Fickey ... H-1B Cover Letter H-1B Cover Letter. Every employment-based petition must be accompanied by a cover letter that describes the terms and conditions of employment, the nature of the job to be done by the employee, and the employee's education and experience that make her/him qualified for the job. The purpose of the cover letter is to demonstrate to USCIS that. Sample Cover Letter for Removal of Conditions (Joint I-751 Petition) For this reason, we are providing this sample cover letter as a guide for I-751 filers. The letter contains a list of sample evidence that can be included with the petition to reduce the risk of receiving an RFE. PDF J-2 Work Permission Cover Letter Template The letter should state that work authorization is being sought for other purposes. J-2 Work Permission Cover Letter Template. (J-2 Name) (Date of Birth MM/DD/YYYY) (J-2 SEVIS ID Number: NXXXXXXXXXX) (Street address, Apt. #) (City, State, Zip) (Requested end date of EAD card) Note: This cannot be longer than the end of the J-1's program as ... Sample Cover Letter Dear Sir or Madam: Enclosed you will find a JOINT Form I-751, Petition for Removal of Conditions of Permanent Resident Status, for my wife, Manisha Devi Agrawal, and her son, Jay Agrawal. My wife and her son entered the U.S. on an immediate relatives immigrant visa. I am enclosing the following: Application fee - $595. Good examples of cover letters for I-130, I-485, "overall", etc.? Make sure the cover sheet indicates the package is an Immediate Relative (Spouse) Family Based Adjustment of Status Application with a concurrent I-130 filing. List the major contents of the package (i.e. I-485 and evidence, I-130 and evidence, I-765, I-131,etc)." This all SEEMS pretty straightforward to me but I'd still like to see some ... How To Write a Cover Letter for a DACA Renewal If you submit a cover letter with your application, be sure to include the following: The USCIS lockbox address to which you're sending your application. The date you wrote your letter. An appropriate subject (re:) line. A greeting. A short introductory paragraph to describe the contents of your letter and package. Crafting an Effective USCIS Expedite Request Letter: A Sample Guide Address the letter to the appropriate USCIS officer or director. You can generally request expedited processing by calling USCIS or by submitting a scanned letter to [email protected]. But remember, the way you communicate the urgency of your situation plays a significant role in the review for expedite. PDF ASYLUM Toolkit Sample Cover Letter ASYLUM Toolkit Sample Cover LetterASY. [DATE]x USCIS. [LOCATION] Service Center [ADDRESS LINE 1]x [ADDRESS LINE 2]x. X-XXX-XXX)To whom it may concern:I am a pro se applica. ed States. Enclosed please find:An original Application for Asylum and W. Identification Documents. Personal Declaration. Supporting Documentation. How To Write A Cover Letter To USCIS USCIS does not require you to submit a cover letter for any immigration benefit or visa application. They are commonly used though for any formal submission and filings with USCIS are no exception. Law firms will always provide a cover letter with a filing as it has many benefits and is also just standard practice. How To End a Cover Letter (With 7 Examples and Tips) Tailored to the Specific Job: Highlights relevant skills: A cover letter allows you to showcase the skills and experiences that are most required and relevant to the position, showcasing your understanding of the company's needs. Demonstrates Research: Show that you've taken the time and effort to make sure the company and role suit your skills, something which is appreciated by all concerned. Writing a cover letter Cover letter writing tips Do's. Do personalise each cover letter: Tailor each cover letter to the specific job and company. Mention the company's name and the role you're applying for to show that you've done your homework. You could also include keywords from the job description to help your application get past the robots. Do be concise: Visa Application Cover Letter Your Schengen tourist visa application cover letter should include the information listed below: Your personal information: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter. assignment essay homework paper phd report resume review speech thesis