cover letter examples for senior executive assistant

Resume Worded   |  Career Strategy

14 senior executive assistant cover letters.

Approved by real hiring managers, these Senior Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Senior Executive Assistant
• Executive Administrative Assistant
• Executive Assistant to the CEO
• Executive Assistant
• Administrative Assistant
• Administrative Assistant to the CEO
• Alternative introductions for your cover letter
• Senior Executive Assistant resume examples

Senior Executive Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting specific accomplishments.

This cover letter effectively showcases the candidate's skills and accomplishments by providing specific examples. Instead of just listing their experience, they demonstrate how their skills have had a positive impact on their previous company.

Linking Skills to Company Needs

By connecting their experience to the needs of the company, the candidate shows that they have researched the role and understand what the company is looking for in a Senior Executive Assistant.

Showing Passion for the Industry

Instead of simply stating they have a passion for the industry, the candidate demonstrates it through their achievements. This approach is much more effective in conveying genuine enthusiasm for the role and company.

Conversational Tone

The cover letter maintains a conversational tone throughout, making it more engaging and personable. This ensures the reader's attention is held and the candidate's personality shines through.

No Corporate Language

Avoiding buzzwords and corporate language keeps this cover letter feeling genuine and authentic. The candidate comes across as a real person, with real experiences and a true passion for the role.

Showcase tangible achievements

In your cover letter, being specific about the results you've achieved can make a world of difference. It shows you're not just blowing smoke, you're a problem solver. In this case, the decrease in scheduling conflicts and increase in productivity are impressive and show that you understand the impact of your role.

Relate skills to the job's requirements

It's one thing to list your skills, but it's another to show how they're relevant to the job you're applying for. This sentence does just that, relating skills in organization, time management, and communication to the role of a Senior Executive Assistant.

Express passion and alignment with company values

Expressing your passions and how they align with the company's values shows that you're not just looking for any job, but a job where you'll fit in and thrive. It's clear in this cover letter that the applicant values innovation, creativity, and excellence - all key values at Apple.

Express gratitude and eagerness

A simple thank you can go a long way, and it's important to show gratitude for the reader's time. Also, expressing eagerness to contribute to the company's success shows a positive, proactive attitude.

Showcasing Accomplishments

What I particularly appreciate here is not just the fact that you're sharing an accomplishment, but you're being specific about it. You're not saying "I improved things" but you're telling me exactly how much you improved things by. It gives your claim credibility and makes me trust you more.

Demonstrating Initiative

Not only did you reduce manual work, but you led the charge. That tells me you're not just a follower but a leader, someone who sees a problem and takes steps to fix it. You didn't wait for someone else to come up with the solution, you did it yourself.

Aligning with the Company Culture

When you say you're attracted to how Google encourages out-of-the-box thinking, it tells me you've done your homework on our company culture. And more than that, it shows that you understand the importance of culture fit, which is always a plus.

Highlighting Your Proactiveness

Proactivity is highly valued for an executive assistant role. By pointing out your proactive approach to problem-solving, you're showing me you're the kind of person who anticipates issues before they escalate and takes pre-emptive action. This is definitely a trait I'd want in my team.

Framing Your Enthusiasm

Instead of just saying you're excited about the opportunity, you're telling me why. You're not just excited about the job, but excited about what you could bring to it. It shows me you're thinking about how you can contribute to our team rather than just what you can get out of it.

Show genuine interest in the company

When you express real admiration for where you're applying, it shows you're likely to be a motivated and dedicated worker. This is key for an executive assistant role where understanding the company's culture and goals can directly impact your effectiveness.

Demonstrate your executive support skills

Highlighting your experience in supporting high-level executives speaks volumes. It reassures the hiring manager that you are not only familiar with the demands of the role but also proficient in meeting those demands in a fast-paced environment.

Highlight problem-solving abilities

Discussing specific initiatives you've implemented shows you're a proactive problem-solver. For an executive assistant, the ability to foresee challenges and address them creatively is invaluable.

Emphasize cultural fit

Expressing your alignment with the company's values suggests you'll thrive in their environment. For a role as integral as an executive assistant, fitting into the workplace culture is as important as technical skills.

Close with a clear call to action

Ending your cover letter by expressing a desire to further discuss your fit for the role shows initiative. It moves you from a passive candidate to an active one, eager to engage in the next steps of the hiring process.

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Connect your experience with the job's core function

Stating your expertise in allowing executives to focus on their primary tasks directly speaks to the essence of a senior executive assistant role, highlighting your understanding of the job's impact.

Illustrate your proactive problem-solving skills

Describing how you've anticipated needs and smoothed operations showcases your foresight and problem-solving abilities, essential for keeping a busy executive's schedule and projects on track.

Emphasize awards and recognitions

Mentioning awards, especially those acknowledged company-wide, demonstrates excellence and dedication in your role, assuring me of your commitment to high standards.

Share your excitement for supporting company missions

Your enthusiasm for contributing to the company’s goals, especially in empowering customer connections, aligns with the proactive support and initiative expected from a senior executive assistant.

Invite further discussion about your fit

Requesting an opportunity to discuss how you can contribute signals your eagerness to engage and your confidence in bringing value to the executive team.

Show your enthusiasm for the company

When you express excitement about the company's mission and achievements, it shows you have done your research and are genuinely interested in contributing to their success.

Demonstrate your relevant experience

Highlighting your past achievements and how they align with the needs of the role proves you have the skills and experience necessary for the job.

Highlight your ability to perform under stress

Stating your capability to remain focused and efficient in high-pressure situations reassures the employer of your resilience and reliability.

Connect with the company’s culture

Showing an understanding of and alignment with the company's values and work environment indicates that you will fit in well with their team.

Close with a strong call to action

Ending your cover letter by expressing eagerness for a follow-up discussion demonstrates initiative and a proactive attitude towards securing the role.

Executive Administrative Assistant Cover Letter Example

Mention significant accomplishments.

When you talk about your past achievements, try to incorporate quantifiable results. In this instance, the applicant mentions a specific system implementation that led to a 15% reduction in project delivery times. This not only highlights the applicant's capability to bring about change but also their ability to measure its impact.

Highlight relevant skills

When you talk about your skillset, the hiring manager should be able to draw a clear line from your skills to the job requirements. This sentence does an excellent job of that by showing how the applicant's experiences have equipped them for the role of an Executive Administrative Assistant.

Show enthusiasm for the role and company

Show your excitement about the role and how you plan to contribute to the company's mission. It tells me you're motivated, and you've thought about how you'll fit into the bigger picture.

Conclude with gratitude and anticipation

Ending your cover letter by thanking the reader and expressing anticipation to contribute to the company's success leaves a positive final impression. It shows your respect for their time and your enthusiasm about the potential opportunity.

Executive Assistant to the CEO Cover Letter Example

Project management skills.

Organizing an international conference is no small feat. By highlighting this, you're showing me your project management skills and your ability to work under pressure. It's clear you're not afraid of a challenge and that you can handle big responsibilities.

Emphasizing Your Impact

Here you're not just telling me what you did, but the impact it had on the company. That's an important distinction. It shows that you're not just doing tasks, you're making strategic decisions that have a real impact.

Company Passion

You've clearly done your research about Tesla and its mission. Your enthusiasm for sustainable energy is evident, and it aligns perfectly with our company's goals. It's always great to see a candidate who's not just interested in the job, but in the company's mission as well.

Relevant Skills Highlight

You're not just listing skills here, but tying them directly to how they will support Tesla's mission. That shows me you're thinking strategically about how you can contribute and that you understand what the role will entail.

Showing Eagerness to Discuss Further

Ending with a forward-looking statement about discussing how your skills align with Tesla's work shows optimism and readiness. It's a nice touch that subtly tells me you're confident about your fit for the role.

Express your enthusiasm for the role

Showing excitement for the opportunity and the company highlights your motivation and eagerness to contribute to their success.

Showcase your executive support skills

Providing specific examples of your experience in supporting high-level executives showcases your capability and readiness for the role.

Emphasize your passion for leadership support

Expressing a strong interest in assisting leaders who make significant impacts illustrates your alignment with the company’s goals and your potential as a valuable team member.

Express gratitude and eagerness to contribute

Acknowledging the time taken to consider your application and stating your desire to further discuss how you can add value demonstrates politeness and enthusiasm for the opportunity.

End with a polite and professional closing

A sincere sign-off reinforces your interest in the position and leaves a positive, lasting impression on the reader.

Executive Assistant Cover Letter Example

Show enthusiasm for the role.

Your excitement for the job and admiration for the company can set a positive tone from the start. This is particularly effective for an executive assistant role at a company known for its innovation, as it signals you're eager to contribute to their dynamic team.

Illustrate anticipation and initiative

Providing examples of how you anticipate needs and solve problems before they arise demonstrates key skills for an executive assistant. It reassures the employer of your capability to manage high-level responsibilities smoothly.

Show alignment with company values

Expressing a shared commitment to work-life balance and well-being indicates you're not just looking for any job but specifically seeking a role that aligns with your personal values. This can be particularly appealing to companies that prioritize employee satisfaction.

Emphasize adaptability and work ethic

Highlighting qualities like a positive attitude and strong work ethic suggests you're not only capable of handling the job's demands but will do so with a mindset that enhances the workplace. This is crucial in roles that often require flexibility and resilience.

Invite further discussion

Inviting the opportunity to discuss your skills and experience more deeply indicates eagerness and confidence. It's a proactive step that shows you're serious about the role and ready to move forward in the selection process.

Show your enthusiasm for the administrative assistant position

Telling the hiring manager about your excitement for the job opening can make your application memorable. It shows you have a genuine interest in the company and the role.

Detail your relevant experience as an executive assistant

Describing the specific tasks you've managed and your high-level responsibilities provides clear evidence of your capability and adaptability in similar roles, making you a strong candidate.

Highlight soft skills crucial for executive support roles

Soft skills like attention to detail, staying calm under pressure, and building relationships are key in executive support roles. Mentioning these shows you understand what's required beyond the technical skills.

Close with a strong, polite expression of interest

Ending your cover letter by thanking the hiring manager and expressing eagerness to discuss your contribution further leaves a positive, respectful last impression.

Administrative Assistant Cover Letter Example

Show your alignment with the company's mission.

Explaining how you connect with the company's purpose sets a strong foundation for your interest. It tells me you're not just looking for any job, but you're passionate about what we do.

Highlight your attention to detail

When you mention your keen eye for detail and talent for streamlining processes, it reassures me that you're capable of handling the administrative tasks required with precision and efficiency.

Demonstrate your multitasking ability

Talking about your capability to handle multiple tasks effectively while staying positive under pressure makes you stand out as a resilient and adaptable candidate.

Express enthusiasm for a dynamic work environment

Your excitement about working in a fast-paced setting indicates that you're ready to tackle challenges and contribute to innovation, which is crucial for staying ahead in our industry.

Showcase your eagerness to contribute

Ending your letter with a willingness to discuss your alignment with the company’s needs shows initiative and openness for collaboration, key traits for any successful administrative assistant.

Show your interest in the company's mission

Telling the employer why their mission excites you makes your application more personal and shows you've done your homework.

Highlight your achievements with numbers

When you share specific achievements with numbers, it helps me see the actual impact you could have in our workplace.

Emphasize your eagerness to learn

Being open to learning and taking on challenges is a key trait for an administrative assistant, as it shows your willingness to grow and adapt.

Express excitement for technology

For an administrative assistant role, showing an interest in technology suggests you'll keep our office operations cutting-edge and efficient.

End with a strong call to action

Asking to discuss your fit for the role demonstrates initiative and a genuine interest in contributing to our team.

Administrative Assistant to the CEO Cover Letter Example

Emphasize the importance of an administrative assistant.

Starting your cover letter by acknowledging the critical role of an administrative assistant to a CEO sets a strong foundation for showcasing your understanding of the job's impact.

Share specific achievements and projects

Talking about your direct involvement in significant projects and tasks demonstrates your ability to handle responsibility and contribute meaningfully to organizational goals.

Reflect on direct acknowledgments from leadership

Sharing feedback from previous executives about your contribution highlights your value and reliability as a team member, making you a compelling candidate.

Express your admiration for the company

Showing that you've researched and admire the company confirms your interest in the position and your alignment with the company's mission and values.

End with a forward-looking statement

A concluding statement that looks forward to potential discussions about your role at the company signals your proactive and positive attitude towards future opportunities.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Senior Executive Assistant Cover Letter Example

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Start your Senior Executive Assistant cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For instance, "Dear Mr. Smith, I am writing to express my interest in the Senior Executive Assistant position that was advertised on your company's website." Following this, provide a brief overview of your qualifications that make you a strong fit for the role. This could include your years of experience, key skills, or notable achievements. Remember, the opening paragraph is your chance to grab the reader's attention, so make sure it's compelling and relevant to the role.

The best way for Senior Executive Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am confident that my skills and experience make me a strong candidate for this role. I look forward to the opportunity to further discuss how I can contribute to your team." This ending is professional, respectful, and assertive. It shows that you value the reader's time, are enthusiastic about the position, and are open to further dialogue. Remember to end with a formal closing like "Sincerely" or "Best regards," followed by your name.

In a cover letter, Senior Executive Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Begin with a brief introduction about yourself and the position you're applying for. 4. Relevant Skills and Experience: As a Senior Executive Assistant, you should highlight your experience in providing high-level administrative support to executives. Mention specific tasks you've handled, such as managing schedules, coordinating meetings, preparing reports, and handling confidential information. 5. Achievements: Highlight any significant achievements in your previous roles. For instance, if you've implemented a new system that improved efficiency, or if you've received recognition for your performance. 6. Soft Skills: Senior Executive Assistants need excellent communication, problem-solving, and organizational skills. Highlight examples of how you've used these skills in your previous roles. 7. Knowledge of the Company: Show that you've done your research about the company and express why you're interested in working there. 8. Closing: In your closing paragraph, express your interest in the position again and your desire to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to provide more detailed information about your skills and experience, and to show your enthusiasm for the role and the company.

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Executive Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Executive Assistant Cover Letter

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Executive Assistant Text-Only Cover Letter Templates and Examples

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

• Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
• Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
• Managing, mentoring, and developing a team of five junior admin assistants

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

• Manage multiple high-priority projects with ease and efficiency
• Oversee the day-to-day office operations independently and proficiently
• Handle an annual budget of $475,000
• Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

My recent achievements include:

• Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
• Introducing a calendar system that reduced appointment errors by 87% in six months
• Negotiating with vendors to save around $5,000 per annual contract

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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