administrative assistant position application letter

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

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Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Administrative Assistant Job Application Letter | Samples

Administrative Assistant Job Application Letter

Writing a job application letter is never easy, especially if you’re applying for an administrative assistant position. As an administrative assistant, you will be responsible for ensuring the smooth running of the office, and as such, you need to have excellent communication, organizational and time management skills.

To stand out from the crowd, your job application letter must be well-crafted, concise and persuasive. It should capture the attention of the hiring manager and demonstrate your suitability for the role. In this article, we’ll share with you tips on how to write an outstanding administrative assistant job application letter, with 7 examples to inspire you.

Table of Contents

Administrative Assistant Job Application Letter | Tips

1. Research the Company

Before you start writing your job application letter, it’s important to research the company you’re applying to. This will give you an idea of the company’s culture, values and expectations, which you can then tailor your letter to. Go through the company’s website and social media pages to get an idea of their tone of voice and the type of language they use.

2. Address the Hiring Manager

Always address your job application letter to the hiring manager by name. If the name is not listed on the job posting, you can use LinkedIn to find out who the hiring manager is. Addressing the hiring manager by name shows that you have taken the time to research the company and that you’re serious about the role.

3. Start with a Strong Opening

Your opening paragraph should be attention-grabbing and should immediately make the hiring manager want to read more. You could start with a personal anecdote, a relevant quote or an interesting fact about the company.

4. Showcase Your Skills and Experience

In the body of your job application letter, you need to showcase your skills and experience. Start by highlighting your relevant experience and skills, and then explain how they make you the ideal candidate for the role. Use specific examples and metrics to demonstrate your achievements in your previous roles.

5. Demonstrate Your Knowledge of the Industry

Demonstrating your knowledge of the industry shows that you’re serious about the role and that you’re passionate about the industry. You could mention recent trends in the industry, or highlight any relevant news about the company.

6. End with a Strong Closing

Your closing paragraph should summarize why you’re the best candidate for the role, and thank the hiring manager for their time. It’s also a good idea to express your enthusiasm for the role and to indicate your willingness to attend an interview.

7. Proofread and Edit

Finally, before you submit your job application letter, make sure you proofread and edit it. Check for grammar and spelling errors, and make sure that your letter is well-formatted and easy to read.

Now that we’ve gone through the tips on how to write an outstanding administrative assistant job application letter, let’s look at some examples to inspire you:

Example 1 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. As an experienced administrative professional with over five years of experience in the industry, I believe I possess the skills and knowledge necessary to excel in this role.

In my previous position, I was responsible for managing the day-to-day operations of a busy office, including scheduling appointments, managing correspondence, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to bring my skills and experience to your team at [Company Name]. Thank you for your consideration.

Sincerely, [Your Name]

Example 2 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my attention to detail and strong organizational skills, I am confident that I would be a valuable addition to your team.

In my current role as an administrative assistant, I am responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Salesforce and QuickBooks.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.

Best regards, [Your Name]

Example 3 Dear [Hiring Manager’s Name],

I am excited to apply for the administrative assistant position at [Company Name]. With my strong communication skills and ability to multitask, I am confident that I would excel in this role.

In my previous position, I was responsible for managing a busy office, including answering phones, greeting visitors, and processing invoices. I am also proficient in a variety of software programs, including Microsoft Office and Adobe Creative Suite.

I am eager to learn more about the opportunity to join your team at [Company Name]. Thank you for your time and consideration.

Example 4 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong attention to detail and ability to prioritize tasks, I am confident that I would be a valuable asset to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and handling confidential information. I am also proficient in a variety of software programs, including Excel and Salesforce.

Example 5 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my strong work ethic and ability to work independently, I am confident that I would excel in this role.

In my previous position, I was responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for your consideration.

Example 6 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong organizational skills and ability to manage multiple tasks, I am confident that I would be a valuable addition to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and processing expense reports. I am also proficient in a variety of software programs, including Microsoft Office and QuickBooks.

I am eager to learn more

Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With over 5 years of experience in the industry, I have honed my organizational, communication and time management skills, which I believe will be valuable in this role.

In my previous role at [Previous Company], I was responsible for managing the schedules of over 10 executives, organizing company events and preparing reports for senior management. I am also proficient in Microsoft Office, Google Suite and Adobe Creative Suite.

I am passionate about the industry and I am excited about the opportunity to join [Company Name]. I look forward to hearing from you soon.

Example Snippets |

Administrative Assistant Job Application Letter | Sample Snippets

Below are example snippets to include in your letter: 

I am writing to express my interest in the Administrative Assistant position advertised by you. My current role is that of a Customer Service Representative and in this role, I am responsible for handling customer queries, processing orders and inputting them into the system as well as maintaining regular communication with my clients. I have also worked as a Receptionist/Administrative Assistant before. Having been working for almost 3 years now, my passion for administrative tasks has grown tremendously. I believe that this would be a great opportunity for me to expand my knowledge and skills in this field further. I am confident that I possess all the qualities required to excel in this role

Thank you for taking the time to consider my application for this position as an Administrative Assistant. I have done extensive research into your company and am confident that I possess the skills and experience you are looking for. My strong communication skills, ability to assume a large workload with little supervision and attention to detail will make me an asset to your business.

I am writing to express my interest in the Administrative Assistant position at your company. I am confident that my skills, education, and experience would make me an asset to your organization. I am a proven self-starter who thrives on responsibility and works well under pressure.

Thank you for considering me for the Administrative Assistant role. It is a dream job of mine and I believe that my skills and experience in this field are well matched to the position.

I am interested in the Administrative Assistant job listed on Linkedin.com. I am a highly motivated, results-oriented, detail-oriented professional with experience in administrative support and office administration. I am very organized and skilled at managing multiple priorities and projects in a fast-paced environment. I have exceptional communication skills and enjoy working closely with people of all ages.

I am writing to express my interest in working for your company. I’ve held a variety of administrative assistant positions for the past 10 years, so believe that I am well qualified for this position. I have excellent organizational skills, as well as solid communication skills in both written and verbal form.

I am applying for the Administrative Assistant position that is currently open at your company. I believe that my experience working as an administrative assistant in the financial services industry will make me a valuable asset to your company.

I am writing this letter as an application for the Administrative Assistant position that is currently open at your company. I have been working in administrative settings for over five years now, most recently as an Administrative Assistant at Company X. In addition to interviewing and hiring candidates like yourself, I have also overseen payroll and IT problems during my time there. My long-term goal is to move up into a management role where I can take on more responsibility, with the ultimate goal of reaching the Director level within the next five years.

Please find my resume for the Administrative Assistant Job. I am very interested in this position and would be delighted to discuss why your company would consider me for the role. I have a background as an administrative professional, with experience working in diverse environments, including government agencies and several large companies. Since moving here, I have worked in hospitality, but most recently filled in as an assistant while my colleague was on leave.

I am applying for the position of an administrative assistant as advertised on [insert job website link] and want to express my interest in joining your company. My skills and experience make me a great candidate for this role.

I am writing about the Administrative Assistant position at [company]. I am interested in speaking with you to learn more about this opportunity. My resume and supporting documentation are attached for your consideration.

I have been looking for a new opportunity in the area, and I believe that your company would be the ideal next step for me. After reviewing your available positions, I am confident that my skills and experience would allow me to hit the ground running in any position you decide to offer. Could you please consider me as part of your interview pool?

I am writing to you regarding the Administrative Assistant job opening at Marks Legal. I found this job listing on LinkedIn and believe I am an ideal fit for the advertised position. I have recently completed my Bachelor of Arts in English at York Community College. After I received my bachelor’s degree, I interned at the local library, where I attended to the day-to-day administrative tasks. I am excited to start a new opportunity where I can apply my knowledge. Please find my resume attached to this email. Please do not hesitate to contact me for additional information.

When drafting your cover letter, adhere to the following key principles:

• Personalize Your Application: Address the hiring manager by name and tailor your cover letter to the specific company and role.
• Highlight Relevant Skills and Experiences: Focus on specific achievements and skills that directly relate to the requirements of the administrative assistant position.
• Demonstrate Your Fit: Use your cover letter to explain why you would be a valuable asset to the company and how your attributes align with the company’s culture and values.

Your cover letter is not only a reflection of your professional experience but also an opportunity to show your ability to communicate effectively. Consider it an example of your best work.

Taking the next step in your career is a significant milestone. Thus, approach your cover application with the utmost professionalism and precision. Should you require further assistance or guidance, our resources are at your disposal to support you in this venture. We wish you the best of luck in your job search and future professional endeavors.

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Home » Administrative Assistant Cover Letter: 15 Examples & Templates Included

Administrative Assistant Cover Letter: 15 Examples & Templates Included

If you are looking for an administrative assistant cover letter that is going to grab the attention of a hiring manager, then look no further. This blog post will give you some great examples and tips on how to write your own successful administrative assistant cover letter.

The first thing that you need to do is figure out what type of position that you are applying for. You want your cover letter to be tailored specifically for this one job because it shows the employer that you really care about their company and have taken time in order not to only apply but make sure they see exactly why they should hire YOU! Once you’ve done this, it’s time to start writing! The best way I know how is by starting with a powerful introduction sentence like “

The Administrative Assistant role is in high demand. There are many different types of assistants, and each type has a specific job description that you will need to know in order to write an effective administrative assistant cover letter. The following blog post provides the most important information about this position, including how it differs from other secretarial roles.

For More: Cover Letter for Assistant Professor: 05 Example ideas

Table of Contents

Executive assistant cover letter

Dear Hiring Manager, I am writing in response to your recent advertisement for an executive assistant position. I am confident that my experience in the accounting department, as well as my years of administrative support, are ample proof that I can handle the responsibilities required of this role. As an executive assistant, I have supported multiple supervisors over the years while working in accounting. The position has allowed me to utilize my skills in communication, problem-solving, and leadership to provide quality support. For example, in one instance I was able to successfully resolve an issue that occurred between management and finance. As a result of my timely intervention, everyone came away satisfied with the outcome. Another highlight is when I took on the responsibility of training new hires. Because of my excellent communication skills, this role provided me with wonderful opportunities to mentor and coach others. I believe that my skills and experience would be an excellent fit for the executive assistant role and I am eager to discuss this opportunity further with you. Thank you for your time and consideration. Sincerely, Your name

COVER LETTER SAMPLE 2

Dear Sir/Madam,

I am writing in response to your job listing on X company’s website for a project assistant position. So I believe that my experience in both sales and administration makes me an ideal candidate for the role, as it would allow me to utilize my skills in organization, communication, problem-solving, teamwork, and leadership.

I have years of experience in the sales department including cold calling and working directly with customers. In addition, I was an administrative assistant for seven months for a company that produced software and hardware products. Some of my duties included filing, sorting emails, handling phone calls, and running errands.

My past experiences have provided me with excellent organizational and communication skills, which I would be able to utilize as a project assistant. In addition, I am able to work independently and handle multiple tasks simultaneously. I am confident that I can be an asset to your team and would love to discuss the position further with you.

Thank you for your time and consideration.

Office assistant cover letter

Dear Hiring Manager,

I am writing in response to your recent advertisement on Craigslist for an administrative assistant. I have attached my resume for consideration. Based on the requirements listed in the ad, I believe that I have the necessary skills and experience to meet all of your needs.

I spent five years as a legal secretary after I graduated from college. In that role, I was responsible for handling all of the administrative tasks for three attorneys. This experience has taught me how to handle multiple tasks simultaneously and stay organized under pressure.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am proficient in typing, as well as using the Internet for research. Also have excellent customer service skills and strong written and verbal communication ability.

I would be grateful if you would consider me for this position, and I look forward to hearing from you soon. My phone number is 555-555-5555.

Sincerely Your Name

COVER LETTER SAMPLE 4

Hello Hiring Manager, I am writing in response to your job listing for an administrative assistant on Craigslist. I have enclosed my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position. I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing. For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter. I would be grateful if you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555. Thank you, Your name

Application letter for administrative assistant

I am writing in response to your job advertisement for an administrative assistant. I have attached my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position.

I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing.

For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter.

If you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 6

Hiring Manager,

I saw your advertisement for an administrative assistant online and would like to be considered for the position. Also have attached my resume as requested, and below I have outlined some of my most relevant skills.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am also proficient in several social media platforms, such as Twitter and Facebook.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon.

Sample cover letter for administrative assistant

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Office. I am also proficient in several social media platforms, such as Twitter and Facebook.

I have five years of administrative experience, including two years working for a Fortune 500 company where I provided support for a team of executives. In this role, I was responsible for monitoring emails and calendar appointments to ensure that all deadlines were met. I am also extremely detail-oriented and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 8

I saw your advertisement for an administrative assistant online and would like to be considered for the position. So I have attached my resume as requested, and below I have outlined some of my most relevant skills.

Administrative assistant cover letter examples

I am writing in response to your advertisement for an administrative assistant. So I would like to be considered for the position.

I have five years of administrative experience, including two years working as a confidential executive assistant. In this role, I provided support for a team of executives in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 10

I am writing to apply for the administrative assistant position that I saw on your website. I have five years of experience as an executive assistant and two years of experience working in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I am a quick learner and can easily pick up new software programs. I’m also proficient in social media platforms such as Twitter and Facebook.

For More: Personal Assistant Cover Letter: 05 Samples & Templets ideas

Administrative assistant cover letter no experience

I am writing in response to your advertisement for an office manager position. I believe that my experience will make me an asset to your company and I would like to be considered for this position.

With over five years of office management experience, I have a proven track record of hiring and training employees as well as providing them with guidance and support throughout their employment. I know that you will find my previous experience managing people to be beneficial. So I am also proficient in Microsoft Office and can easily learn new software programs when necessary.

I am a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy. Also I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 12

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am a quick learner and can easily pick up new software programs. So I also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 13

my name is Jane Doe with three years of experience as an office manager for a government agency. I have a degree in business administration and an extensive background in managing people, office equipment and supplies.

I am writing to apply for your office manager position that was recently advertised on the company website. So I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

Application letter for teaching job

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, So I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am also proficient in Microsoft Office and can easily learn new software programs when necessary. So I’m a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 15

my name is Jane Doe with three years of experience as a office manager in the nonprofit industry. I have a degree in business administration and an extensive background in customer service. So I’m writing to apply for your office manager position that was recently advertised on the company website.

I am a quick learner and can easily pick up new software programs when necessary. Also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

Conclusion:

There are many things to consider when writing a cover letter for an administrative assistant position, and we’ve provided 15 examples and templates that you can use to make your job search easier. Also we hope this will help get your resume noticed by the right people at the company where you want to work. So If it doesn’t seem like any of these fit what’s on your mind, check out our other blog posts or contact us with more information about yourself!

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5 Administrative Assistant Cover Letter Examples

Introduction.

A well-crafted cover letter can be a powerful tool in a job seeker's arsenal, especially for administrative assistant positions. In today's competitive job market, it is essential to make a strong impression on hiring managers and showcase your qualifications and skills effectively. A cover letter provides an opportunity to highlight your relevant experience, demonstrate your enthusiasm for the role, and convey your professionalism.

Administrative assistants play a crucial role in organizations, providing support to executives, managing office operations, and ensuring the smooth flow of daily tasks. With the increasing demand for administrative professionals, it is important to create a cover letter that stands out from the competition and captures the attention of employers.

In this article, we will provide examples of effective cover letters for administrative assistant positions. These examples will demonstrate the key components of a strong cover letter and provide insights into how to tailor your letter to specific job openings. By following these examples and incorporating the key takeaways, you can enhance your chances of securing your dream administrative assistant role. So let's dive in and explore these examples in detail.

Example 1: Executive Administrative Assistant Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her qualifications and experience as an Executive Administrative Assistant, making her a strong candidate for the position at JPMorgan Chase & Co.

When applying for an executive administrative assistant role, it is crucial to highlight your ability to handle high-level administrative tasks, manage complex calendars, and maintain confidentiality. These skills demonstrate your competence in supporting senior executives and contribute to the overall efficiency of the organization.

Samantha emphasizes her experience in providing support to senior executives, showcasing her ability to handle multiple tasks, prioritize effectively, and maintain professionalism.

Emphasize your ability to handle complex tasks and maintain professionalism when supporting senior executives. This demonstrates your ability to thrive in fast-paced environments and handle confidential information with discretion.

While Samantha's cover letter effectively highlights her experience and skills, she could further personalize her application by mentioning specific achievements or projects she has completed in her previous roles.

Incorporate specific achievements or projects you have completed in your previous roles to demonstrate your impact and value to the organization. This helps to differentiate you from other candidates and showcases your ability to deliver results.

Overall, Samantha's cover letter effectively positions her as a qualified candidate for the Executive Administrative Assistant position at JPMorgan Chase & Co., highlighting her skills, experience, and ability to contribute to the success of the organization.

Example 2: Legal Administrative Assistant Cover Letter

Michael's cover letter effectively highlights his relevant experience and skills as a legal administrative assistant, positioning him as a strong candidate for the position at Kirkland & Ellis LLP.

When applying for a legal administrative assistant position, it is crucial to emphasize your experience in providing comprehensive administrative support to legal teams. This demonstrates your understanding of the unique needs and demands of the legal field.

Michael showcases his proficiency in managing calendars, scheduling meetings, and preparing legal documents, highlighting his attention to detail and organizational skills.

Be sure to mention specific administrative tasks and responsibilities that are relevant to the position you are applying for. This helps the hiring manager understand your capabilities and how you can contribute to the efficiency of their legal team.

In addition to his administrative skills, Michael emphasizes his ability to maintain confidentiality and handle sensitive client information, which is essential in a legal setting.

Highlighting your professionalism and discretion is important in the legal field, as it demonstrates your understanding of the need for confidentiality and your commitment to upholding ethical standards.

The cover letter could benefit from a more personalized introduction, such as mentioning specific accomplishments or projects Michael has worked on in his previous roles.

Consider incorporating specific examples of successful projects or achievements to showcase your impact and contributions in previous positions. This helps differentiate you from other candidates and demonstrates your ability to add value to the firm.

Example 3: Administrative Assistant for Non-Profit Cover Letter

Maria's cover letter effectively showcases her qualifications and passion for the role of Administrative Assistant at The Ford Foundation.

When applying for a position in the non-profit sector, it is crucial to highlight your alignment with the organization's mission and values. This demonstrates your dedication to the cause and your potential to contribute meaningfully.

Maria emphasizes her extensive experience as an Administrative Assistant in the non-profit sector, highlighting her ability to handle a wide range of administrative tasks and her strong organizational skills.

Emphasize your proven track record in managing administrative responsibilities and showcase your organizational skills. These qualities are essential for an Administrative Assistant role and will demonstrate your ability to handle the demands of the position effectively.

She also mentions her experience in streamlining administrative processes and collaborating with cross-functional teams, showcasing her adaptability, problem-solving, and teamwork skills.

Highlight any experience you have in process improvement or collaborating with diverse teams. These skills are highly valuable in a non-profit setting, where efficiency and collaboration are key to achieving impact.

While Maria effectively highlights her qualifications and alignment with The Ford Foundation's mission, she could have further emphasized any specific achievements or projects she has worked on in her previous roles.

Don't forget to mention any specific accomplishments or projects that demonstrate your impact in previous roles. These details can provide concrete evidence of your abilities and make your application stand out.

Example 4: Medical Administrative Assistant Cover Letter

Emily's cover letter effectively showcases her experience and skills as a medical administrative assistant, positioning her as a strong candidate for the position at Mount Sinai Hospital.

When applying for a medical administrative assistant role, it is essential to emphasize your experience and skills in managing patient appointments, maintaining medical records, and coordinating administrative tasks. This demonstrates your ability to handle the unique challenges of the healthcare industry.

Emily highlights her experience in leading a team and implementing a new electronic medical record system, showcasing her ability to streamline processes and improve efficiency.

Emphasize any experience you have in leading teams or implementing new systems or processes. These examples demonstrate your leadership skills and ability to drive positive change within an organization.

She expresses her passion for patient advocacy and aligns it with Mount Sinai Hospital's commitment to providing high-quality patient care and innovation in healthcare.

It is important to demonstrate your understanding of the organization's values and mission. Showcasing your passion for patient care and aligning it with the company's goals can make you a more attractive candidate.

Emily could further strengthen her cover letter by mentioning any specific certifications or training she has completed in medical administration.

Don't forget to highlight any relevant certifications or training you have completed, such as medical office administration courses or electronic medical record system certifications. These additional qualifications can make you stand out from other candidates.

Example 5: Administrative Assistant Cover Letter Example

Joshua's cover letter demonstrates his extensive experience and expertise in the field of administrative support, making him an ideal candidate for the Administrative Assistant position at Columbia University.

When applying for an administrative role, it's crucial to highlight your relevant experience and skills in supporting the operations of educational institutions. This shows that you understand the unique challenges and requirements of working in an academic environment.

He emphasizes his ability to handle complex calendars, coordinate meetings and events, and maintain confidentiality.

Highlight your organizational skills and attention to detail, as these are essential qualities for an administrative assistant. Showcase your ability to handle sensitive information with discretion and professionalism.

Joshua also mentions his experience in implementing new systems and processes to streamline administrative tasks, resulting in increased efficiency and productivity.

Demonstrate your ability to improve processes and workflows by mentioning specific examples where you have implemented innovative solutions. This shows your proactive approach to problem-solving and your commitment to continuous improvement.

In the future, Joshua could further highlight his knowledge of specific software or systems commonly used in educational institutions, such as student information systems or learning management systems.

If you have experience with specific software or systems commonly used in educational institutions, be sure to mention them in your cover letter. This demonstrates your familiarity with the tools and technologies relevant to the role.

Skills To Highlight

As an administrative assistant, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Organizational Skills : Administrative assistants are responsible for managing multiple tasks, deadlines, and priorities. Highlight your ability to organize and prioritize your workload effectively. Discuss any experience you have with managing calendars, scheduling meetings, and coordinating travel arrangements. Emphasize your attention to detail and your ability to keep accurate records and files.

Communication Skills : Strong communication skills are essential for administrative assistants. You will be interacting with various individuals, including clients, colleagues, and senior executives. Showcase your ability to effectively communicate both verbally and in writing. Highlight your experience in drafting professional emails, writing reports, and handling phone calls. Mention any experience you have with preparing presentations or delivering information to groups.

Problem-Solving Skills : Administrative assistants often face unexpected challenges and are required to find solutions quickly. Demonstrate your problem-solving skills by providing examples of how you have resolved issues in previous roles. Discuss your ability to think critically, analyze situations, and make decisions under pressure. Highlight your resourcefulness and ability to adapt to changing circumstances.

Time Management : As an administrative assistant, you will be responsible for managing your time efficiently to meet deadlines and complete tasks. Showcase your ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. Discuss any experience you have with using productivity tools or project management software to stay organized and manage your workload effectively.

Proficiency in Office Software : Administrative assistants are expected to have strong computer skills, including proficiency in office software such as Microsoft Word, Excel, and PowerPoint. Highlight your proficiency in these programs and any other software that is relevant to the role. Discuss any experience you have with data entry, creating spreadsheets, generating reports, or creating presentations.

By emphasizing these key skills in your cover letter, you can demonstrate to potential employers that you possess the qualities necessary to excel in an administrative assistant role.

Common Mistakes to Avoid

When crafting your cover letter for an administrative assistant position, it's important to avoid these common mistakes:

Using a Generic Cover Letter : One of the biggest mistakes you can make is using a generic cover letter that doesn't address the specific needs of the company or the administrative role you're applying for. Hiring managers can easily spot a generic cover letter and it shows a lack of effort and interest in the position. Take the time to customize your cover letter for each application, highlighting how your skills and experience align with the company's requirements.

Failing to Showcase Relevant Skills : As an administrative assistant, you need to demonstrate that you have the necessary skills to excel in the role. However, many applicants make the mistake of simply listing their skills without providing any examples or context. Instead of just stating that you have excellent organizational skills or strong attention to detail, provide specific examples of how you have used these skills in previous roles to improve efficiency, streamline processes, or support team members.

Not Highlighting Problem-Solving Abilities : Administrative assistants often play a crucial role in problem-solving within an organization. They are responsible for handling various tasks and resolving issues efficiently. However, some applicants fail to highlight their problem-solving abilities in their cover letters. To stand out, provide examples of how you have successfully resolved challenges or implemented solutions in your previous roles. This will demonstrate your ability to handle difficult situations and contribute to the company's success.

Neglecting to Showcase Communication Skills : Effective communication is a vital skill for administrative assistants. You will be interacting with colleagues, clients, and other stakeholders on a daily basis. Unfortunately, some applicants forget to highlight their communication skills in their cover letters. Be sure to mention your ability to communicate clearly and professionally, whether it's through written correspondence, phone calls, or in-person interactions. Share examples of how you have effectively communicated with others to achieve positive outcomes.

Ignoring the Importance of Attention to Detail : Attention to detail is a critical skill for administrative assistants, as they are often responsible for handling sensitive information, managing calendars, and preparing documents. However, some applicants overlook the importance of highlighting their attention to detail in their cover letters. Provide specific examples of how your attention to detail has contributed to the success of projects or improved accuracy in your previous roles. This will demonstrate your ability to handle tasks with precision and minimize errors.

By avoiding these common mistakes, you can create a strong and compelling cover letter that showcases your skills, experience, and enthusiasm for the administrative assistant role. Remember to customize your cover letter for each application and highlight how your expertise can help solve the company's specific administrative needs.

In conclusion, a well-crafted cover letter is crucial for any administrative assistant's job application. It serves as an opportunity to showcase your skills, experience, and passion for the role. By tailoring your cover letter to each specific position and highlighting your relevant qualifications, you can greatly improve your chances of standing out among other applicants.

Throughout this article, we have provided three examples of effective administrative assistant cover letters. Each example demonstrated key elements that make a cover letter strong, such as a clear and concise introduction, a detailed explanation of relevant skills and experience, and a strong closing statement.

One key takeaway from these examples is the importance of personalizing your cover letter for each job application. By addressing the hiring manager by name and mentioning specific details about the company or position, you can show that you have done your research and are genuinely interested in the role.

Another takeaway is the use of specific examples and metrics to highlight your achievements and contributions in previous roles. This helps to demonstrate your value and expertise as an administrative assistant.

It is also important to avoid common mistakes such as using generic language, making spelling or grammatical errors, or failing to address key requirements mentioned in the job description.

By following the examples and tips provided in this article, you can create a compelling cover letter that will help you stand out from the competition and increase your chances of landing a fulfilling administrative assistant position. Good luck with your job search!

Administrative Assistant Cover Letter Examples

Use these Administrative Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Administrative assistants provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

Whether you’re applying for an entry-level or senior position, your cover letter can help you stand out from other applicants. Use these examples to write a stellar cover letter that’ll make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

I am writing to express my strong interest in the Administrative Assistant position at your esteemed organization, as advertised on your company website. With my solid background in administrative support, excellent organizational skills, and proven ability to manage tasks efficiently, I am confident that I would be a valuable addition to your team.

Throughout my career, I have garnered valuable experience working in fast-paced, dynamic environments. As an administrative assistant at XYZ Corporation for the past three years, I have honed my skills in managing schedules, handling correspondence, and maintaining a well-organized office. Furthermore, my proficiency in Microsoft Office Suite, along with my ability to learn new software quickly, has enabled me to streamline operations and increase overall efficiency.

In my previous role, I have consistently demonstrated my ability to handle multiple priorities, meet deadlines, and maintain a high level of professionalism. My strong communication skills have allowed me to collaborate effectively with colleagues and clients alike, ensuring that all parties are kept informed and up-to-date on relevant information.

Some of my key accomplishments include:

• Implementing a new filing system at XYZ Corporation, which reduced document retrieval time by 35% and increased overall office efficiency.
• Coordinating and managing events for over 200 participants, ensuring seamless execution and positive experiences for all attendees.
• Assisting in the preparation of comprehensive reports and presentations, resulting in a 20% increase in client satisfaction.

I am enthusiastic about the opportunity to join your team and contribute to the ongoing success of your organization. My dedication to providing exceptional administrative support, combined with my attention to detail and ability to thrive under pressure, make me an ideal candidate for this position.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss my qualifications further during an interview. You can reach me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for considering my application, and I look forward to the possibility of contributing to your organization.

[Your Full Name]

Entry-Level Writing Style Example

I am writing to express my interest in the Administrative Assistant position at your esteemed organization, as advertised on [Job Board or Company Website]. Though I am in the early stages of my career, I believe that my transferable skills, strong work ethic, and eagerness to learn make me an ideal candidate for this role.

During my time at [University Name], I pursued a degree in [Major], where I gained valuable knowledge and developed essential skills, such as time management, organization, and attention to detail. These skills will enable me to excel as an Administrative Assistant and contribute to the smooth operation of your organization.

In addition to my academic background, I have honed my communication and teamwork abilities through various extracurricular activities and volunteer work. For instance, I served as an event coordinator for [Organization or Club Name], where I organized and managed events that involved coordinating with multiple departments and stakeholders. This experience has strengthened my ability to multitask and prioritize tasks in a fast-paced environment.

Furthermore, I have gained proficiency in various software applications, including Microsoft Office Suite and Google Workspace, through both my coursework and personal projects. My adaptability and quick learning capabilities will allow me to become efficient with any new tools and software your organization may use.

I am highly motivated and eager to contribute to your team’s success. I am confident that my transferable skills and enthusiasm for learning will make me a valuable asset to your organization. Thank you for considering my application. I am excited about the opportunity to discuss how my background aligns with the Administrative Assistant role and how I can contribute to [Company Name].

[Your Name]

Storytelling/Narrative Writing Style Example

Once upon a time in a bustling city, a young professional named [Your Name] was determined to find her purpose in life. Today, I am writing to you as that very [Your Name], eager to apply for the Administrative Assistant position at your esteemed company.

My story begins when I was entrusted with the responsibility of organizing my best friend’s wedding. In a whirlwind of decisions, I discovered my natural flair for managing tasks, coordinating schedules, and ensuring seamless communication. This was the moment that sparked my passion for administration, leading me to embark on a journey towards becoming an Administrative Assistant.

After diligent research, I landed an opportunity at ABC Corporation. There, I was introduced to the magical world of administration. My days were filled with organizing meetings, managing calendars, and taming unruly stacks of paperwork. I found satisfaction in supporting the team and ensuring everything ran smoothly. My colleagues and supervisors were the characters in my story who shaped my growth, and their trust in my abilities allowed me to flourish in my role.

One particularly memorable chapter took place when our office faced a sudden deadline shift, and chaos ensued. I took the initiative to create a new project plan, reallocated resources, and communicated the changes with all parties involved. This successful endeavor earned me the nickname “The Deadline Whisperer,” an amusing reminder of the impact I made in that critical moment.

After two years at ABC Corporation, I am ready to embrace a new challenge and be part of your organization’s narrative. Your company’s reputation for innovation and excellence aligns perfectly with my desire to contribute to a team that values growth and development. I am confident that my experience, dedication, and passion for administration would make me a valuable asset to your company.

In conclusion, my journey has been filled with challenges and achievements that have prepared me for the role of Administrative Assistant at your company. I would be thrilled to join your team and contribute to your story, creating new chapters of success together.

Thank you for considering my application. I look forward to the opportunity to discuss how my unique narrative can add value to your organization.

Warm regards,

Problem-Solving Writing Style Example

As a dedicated and proactive administrative professional, I couldn’t help but notice the recent growth and success your company has been experiencing. With this growth comes the challenge of effectively managing your expanding team and maintaining a high level of efficiency. I am excited to submit my application for the Administrative Assistant position at [Company Name], as I am confident that my skills and experience make me the ideal candidate to help tackle these challenges head-on.

In my research on [Company Name], I have identified that the increasing number of projects and clients requires a more streamlined approach to administration and internal communication. With over five years of experience in administrative roles, I have developed a keen ability to prioritize tasks, maintain organization, and improve workflow. I believe that my background will allow me to successfully support your team as you continue to scale.

One key challenge that often arises with rapid growth is the need for effective communication between departments. In my previous role at [Previous Company], I implemented a centralized communication system that significantly improved interdepartmental collaboration and reduced response times. I am eager to bring this experience to [Company Name] to ensure that your team operates smoothly and cohesively.

In addition to my organizational skills and attention to detail, I am also proficient in various software programs such as Microsoft Office, Google Workspace, and project management tools like Asana and Trello. This expertise will enable me to quickly adapt to your company’s systems and provide valuable support to your staff.

I am excited about the opportunity to contribute to [Company Name]’s continued success and help overcome the challenges that come with growth. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with your needs further.

Networking/Referral Writing Style Example

I hope this message finds you well. I am writing to express my interest in the Administrative Assistant position at your esteemed organization. I was delighted to learn about this opportunity through [Referrer’s Name], who is a [Referrer’s Position] at [Company Name] and a close mutual connection. [Referrer’s Name] has spoken highly of the company’s work culture, values, and dedication to employee growth, which inspired me to apply for the role.

With over five years of experience in administrative roles, I have developed a strong skillset that includes time management, organization, and excellent communication. [Referrer’s Name] believes that my background aligns well with the requirements of this position and your organization’s culture. I am confident that my ability to multitask, meet deadlines, and support team members will make me a valuable addition to the [Company Name] team.

During my previous role as an Administrative Assistant at [Previous Company Name], I managed the office’s daily operations, maintained up-to-date records, and provided exceptional support to a team of 20. By implementing efficient systems, I was able to reduce processing times by 15% and received recognition for my initiative and commitment to continuous improvement. I am eager to apply these skills and make a similar impact at [Company Name].

I appreciate the opportunity to connect through [Referrer’s Name] and look forward to the chance to further discuss how my skills and experiences align with your needs. I am excited about the prospect of joining the [Company Name] team and contributing to its ongoing success. Thank you for considering my application. I hope to hear from you soon.

Enthusiastic/Passionate Writing Style Example

I am absolutely thrilled to submit my application for the Administrative Assistant position at your esteemed company! Having closely followed your organization’s growth and success, I wholeheartedly believe that this is the ideal opportunity for me to contribute to your team and develop my career in the administrative field.

As a highly motivated and detail-oriented professional with over five years of experience in providing top-notch administrative support, I am eager to bring my energy, enthusiasm, and impeccable organizational skills to your dynamic company. I have a proven track record of going above and beyond in my previous roles, and I am confident that my passion for excellence will make me an invaluable asset to your team.

Throughout my career, I have honed my ability to efficiently manage multiple tasks, work under tight deadlines, and communicate effectively with diverse groups of people. I pride myself on my exceptional problem-solving skills and ability to quickly adapt to new challenges. I am a highly proficient user of various office software and applications, which I believe will be essential in streamlining processes and enhancing productivity at your company.

Your organization’s commitment to innovation, sustainability, and community engagement has always resonated with me. I am genuinely excited about the prospect of contributing to these values and being part of a team that is dedicated to making a positive impact on both the company and the world at large.

In conclusion, I am eager to bring my passion, skills, and experience to the Administrative Assistant position and contribute to the continued success of your company. I am looking forward to the possibility of discussing my qualifications further during an interview. Thank you for considering my application!

Warmest regards,

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Administrative Assistant Cover Letter

Use this sample administrative assistant cover letter to help you write your own job-winning letter. Send a cover letter with your resume and get the reader's attention and interest.

Make sure that your admin assistant job application gets the consideration it deserves. The cover letter is one of the most important documents of your job search.

 A good cover letter will get your resume read and advance you to the interview stage of the administrative assistant hiring process.

Administrative Assistant Cover Letter Example

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company 15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

In response to your job opening, please consider my resume in your search for an Administrative Assistant. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to ABC Company.

Some of my key skills that are relevant to this opportunity include:

• over 5 years professional experience in an administrative capacity providing support and assistance to both a single department and multiple individuals throughout the company.
• in-depth experience in data management, research, report writing, developing presentations, drafting correspondence, organizing meetings and travel, event management and customer service.
• a comprehensive working knowledge of various computer applications including MS Word, Excel, Powerpoint and Access.
• an independent worker with a reputation as a resourceful problem-solver who uses her initiative and organizational skills to get the job done.
• regarded as a competent team member who is always prepared to go the extra mile 
• proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands

If you are looking for a motivated administrative assistant who is committed to the highest standards of work performance I would welcome the opportunity to meet with you for an in-depth discussion.

I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a time and date for us to meet.

Thank you for your time and consideration and I look forward to speaking with you soon

Jane Watson

How to write a good administrative assistant cover letter

• To write an administrative assistant cover letter or email that gets the hiring manager's attention and interest, study the job requirements carefully and know which key skills the employer is looking for.
• This list of administrative assistant duties that apply to different admin assistant positions in a range of environments will help you develop a persuasive cover letter.
• Be sure to highlight your strengths as they relate to these job requirements.
• Include the right keywords in your cover letter

How to start and close an effective cover letter

How you start your cover letter is key to getting your cover letter read with interest. Find out how to write an effective cover letter intro

Close your cover letter strongly to ensure that the reader moves quickly on to your resume. 

Your administrative assistant resume

ADMIN ASSISTANT RESUMES

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The right resume keywords for administrative assistant jobs

Include the right keywords in your administrative assistant cover letter for maximum impact.

Understand the role of the administrative assistant

Gain a clear picture of the duties and skills of an administrative assistant professional  in order to write a relevant and convincing cover letter.

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Prepare for your job interview with these typical administrative assistant interview questions with excellent interview answer guides.

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Use these excellent sample cover letters.

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Administrative Assistant Cover Letter Examples

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What To Include in Your Cover Letter

Administrative assistant cover letter template, more cover letter examples.

When you're applying for an administrative assistant position, including a  cover letter  with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.

Most employers who are hiring for  administrative assistant  roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.

Write your cover letter in  standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.

Try to Find a Contact Person

If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."

A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.

Mention a Referral

Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.

Match Your Cover Letter to the Job

Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.

Include Examples

Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.

The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.

Carefully Proofread and Spellcheck

Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.

Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.

Basic Administrative Assistant Cover Letter

Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 brian.lee@email.com

January 21, 2021

Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019

Dear Ms. Sanchez,

I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Signature  (hard copy letter)

Administrative Assistant Cover Letter Example

Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 jgrogan@youremail.com

June 1, 2022

Hiring Committee

ABC Company 10 Broadway

Grafton, FL 33109

Dear Hiring Committee,

I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

• Communications
• Nonprofit experience
• Computer proficiency
• Organizing office procedures
• Training and supervisory experience
• Public relations
• Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Jennifer Grogan

Email Cover Letter With a Referral Example

Subject:  Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.

During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.

Jane Doe janedoe123@email.com (718)555-3344

Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.

Key Takeaways

• A cover letter allows you to highlight experience that might otherwise be buried in your resume.
• When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
• Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.

All Formats

14+ Job Application Letters for Administrative Assistant – DOC, PDF

Administrative assistants are the employees of a small business or a company that are tasked to overlook the administrative support that is needed both by the employees and the business operations. There are different kinds of administrative assistant positions depending on the company’s nature of operations and the field where the business belongs. You can also see more templates like  Job Application Letter for Executive .

Job Application Letter for Administrative Assistant Template

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How to Write an Application Letter for an Administrative Assistant Position

• The entire duration of time or the number of years and months that you have been practicing administrative works. You can also see more templates like  Manager Job Application Letters .
• The kind of administrative jobs that you are capable of doing and the abilities and skills that you have can help you in working in a fast-phased environment
• The training that you have attended helped you to understand more administrative systems and processes
• The work experiences that you’ve had from different workplaces and types of business and corporate environments
• If there are any, the diplomas and sample certificates that you have relating to business administration and management

Characteristics of an Administrative Assistant

• Your ability to implement documents large organization
• Strong communication skills
• Commitment to provide all the administrative assistance that the company or the department where you are assigned needs
• Knowledge in implementing excellent customer services
• Your administrative skills and competencies
• Your ability to work independently and with a team

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• If you are undergoing a career shift, you may include sheet information about your past job that is somehow related to administrative functions.
• You can also write a simple list of your knowledge in terms of administrative processes especially if your college educational attainment is related to administrative support.
• You may also enumerate the seminars that you have attended that talk about administrative work.
• Your administrative PDF internship will help a lot as well so be sure to include information about this including the company where you rendered your administrative services , the number of hours of the internship, and the description of the work functions that you need to provide to the business as an intern.

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Administrative Assistant with no experience Cover Letter Example

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You should start your cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the Administrative Assistant position. Even though you don't have direct experience, highlight relevant skills or experiences that make you a strong candidate. For example, you could say, "As a recent graduate with a degree in Business Administration, I have developed strong organizational and project management skills that I believe would make me an asset to your team." This shows that you've done your research about the role and the company, and that you're enthusiastic about the opportunity.

The best way for an Administrative Assistant with no experiences to end a cover letter is by expressing enthusiasm for the opportunity to interview and learn more about the company. You can say something like, "I am eager to bring my strong organizational skills and dedication to this role, and I am confident that I can contribute positively to your team. I look forward to the possibility of discussing this opportunity with you further." This shows that you are proactive and interested in the position. Also, remember to thank the employer for considering your application. Finally, end with a professional closing like "Sincerely" or "Best regards," followed by your full name.

An Administrative Assistant with no experiences should include the following in a cover letter: 1. Introduction: Start with a brief introduction about yourself and why you are interested in the administrative assistant position. 2. Transferable Skills: Even without direct experience, you likely have transferable skills that would be beneficial in an administrative role. These could include organization, communication, problem-solving, or customer service skills. Highlight these skills and provide examples of how you've used them in past roles or academic projects. 3. Education: If you have relevant education or training, such as a degree in business administration or a certification in office management, be sure to mention it. 4. Eagerness to Learn: Show your enthusiasm for the role and your willingness to learn. Employers often value a positive attitude and a strong work ethic over direct experience. 5. Knowledge about the Company: Show that you've done your research about the company and explain why you're interested in working there. This shows your initiative and interest in the role. 6. Closing: End your cover letter by thanking the employer for considering your application and expressing your interest in the opportunity to discuss your qualifications further. Remember, the goal of your cover letter is to convince the employer that you have the potential to be a successful administrative assistant, even without direct experience. Highlight your strengths and show your enthusiasm for the role.

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Administrative Assistant - 129517

Job description, #129517 administrative assistant.

UCSD Layoff from Career Appointment : Apply by 04/30/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 05/10/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 67 faculty and 15 clinical fellows. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Complex Family Planning, and Urogynecologic and Reconstructive Surgery. The department is currently ranked 5th in the nation in NIH funding among ObGyn departments.

Independently perform a full range of administrative and laboratory organizational activities for multiple Faculty, Principal Investigators, Post Doctoral Scholars/Fellows, Visiting Scholars, Volunteers, and Students, in a busy research laboratory setting. Provide administrative support for Training Grants, Center Grants, WRHR grants, R01 grants, and graduate courses, and assist PI and lab personnel with KUALI. Independently handle ordering of lab and office supplies through Oracle or direct with vendors, create P.O.s, track shipments, monitor recharges and standing orders, and resolve billing issues. Process reimbursements including but not limited to travel in Concur, entertainment, and membership dues, and process honorariums. Schedule, coordinate, and attend virtual and in-person meetings invited seminars, and manage room reservations. Assist laboratory personnel with IT and HR requests. Monitor faculty research calendars proactively and create and send calendar invites. Use University online systems, including Oracle and Concur, and help resolve faculty or lab personnel issues with these systems as they arise. Manage spreadsheet-based record keeping. Assist with database entry and maintenance, and material transfer agreements. Recognize and communicate problems to the group by explaining pertinent issues and identifying and recommending potential solutions. Help onboard (new lab member paperwork, list lab safety trainings, lab keys and key cards, server access, etc.) new lab members, such as undergraduate student researchers, student volunteers, graduate students, postdocs, lab techs, and visiting graduate students and scholars. Keep volunteer appointments up-to-date (require yearly renewal and assist in keeping lab safety trainings up to date for all lab members. Ability to operate personal computers including word processing, spreadsheets, and database programs. Act as backup to other Lab Administrative Assistants, and Business Office Admins, as needed.

MINIMUM QUALIFICATIONS

Demonstrated experience with purchasing practices and procedures including contacting vendors, obtaining and negotiating prices.

Ability to operate personal computers including word processing, spreadsheets, databases, graphics, and scheduling programs. Experience with Macintosh and Windows format and environment.

Experience in coordinating travel arrangements including preparing travel claims.

Accurate word processing skills with knowledge of proper formats of NIH grants and fellowships, correspondence, bibliographies, manuscripts, etc.

Ability to organize and prioritize workload and meet deadlines. Skill in performing tasks with frequent interruptions.

Ability to function independently and represent the Faculty in administrative matters and meet deadlines.

Ability to use spreadsheets, slides, figure and table preparation, back-up, scheduling, and database programs, and equipment. Ability to learn new software programs and apply what is learned.

Patience and perseverance to communicate and work effectively with a variety of personalities in a demanding environment.

Knowledge of correct English language usage, punctuation, and spelling and the ability to proofread, edit and manage grammar and syntax.

Demonstrated experience in general bookkeeping, including reconciling ledgers, ability to analyze budgets and monitor expenditures.

Ability to maintain confidentiality involving personnel and other work related matters.

Ability to use standard office equipment: computer, copier, fax, printers, scanners, etc.

Demonstrated problem solving ability.

Knowledge of alpha filing systems.

Ability to answer multi-line phones, take accurate messages, and use professional telephone manners.

Demonstrated ability to organize and schedule complex calendars.

Demonstrated experience with web design and maintenance.

Ability to use online computerized systems for business processes such as purchase order submission and approval, facility maintenance requests, and fund management and monitoring. Ability to proficiently teach and inform users in use of automated programs and system applications.

Demonstrated skill in using common PC based software, including calendar, e-mail, word processing, spreadsheet, database and presentation software.

Demonstrated writing excellence including the preparation of official correspondence for signature of University officials, facility project descriptions and proposals, and all manner of reports.

PREFERRED QUALIFICATIONS

Knowledge of computer networking, troubleshooting, installing programs and configuring sharing setup.

Working knowledge of scientific/medical terminology.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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Posted : 4/26/2024

Job Reference # : 129517

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