school transfer application letter sample

Applications , Letters , Request Letters

School Transfer Request Letter: Format & Sample Letters

Sometimes it is difficult for an individual whether he or she is a student or teacher to continue their education or teaching at a particular institution and they would need to move to a different school at a different location. They would need to write a school transfer request letter in order to inform about their situation and get the permission for relocation.

When a teacher or a student is writing the school transfer request letter, reading a sample letter can be of great assistance for them, as it would guide on what to include or omit from the letter. With the help of a sample, an individual would be able to follow the professional and relevant format.

Letter Format

The Principal,

XYZ School,

Date: Insert current date here

Subject: Insert Subject Here

Respected Sir/Madam,

With due respect, it is to say that (Insert the reason here). It is, therefore, a humble request to provide me with feedback on this matter so that I can arrange for the relevant documents.

Kindly consider my request. I need to move to the new city by the end of next month (Insert specific date here).

Thanking You,

Yours faithfully, (Name – Signature)

(Signature)

Elementary school transfer request letter

Dear Sir/Madam,

With due respect, it is to say that I, XYZ is a student of school ABC. My family is shifting to a different city due to my father’s new job and thus, I have to attend the LMN Elementary School in City Y. It is a humble request to provide me with feedback on this matter. It would assist me in gathering the required and relevant information for the whole process of transfer to the new elementary school.

Hope you would consider my request and assist me in the matter.

School transfer letter for a student

With due respect, it is to inform you that I, XYZ, is a student at ABC School. I would like to express my intention to move to a different institution in City X.

My father acquired a new job in City X and we are moving in three months. It would be great if you can send me the feedback regarding this matter, as it would assist me in the whole process of transfer to a new school. It is a humble request to send me the feedback as soon as possible.

School transfer letter from one branch to another for students

With due respect, it is to inform you that I, XYZ is a student at ABC School. My family is buying a new house at location Y and therefore, I have to transfer to the branch A of ABC School. Kindly provide me feedback on this matter, as it would assist in the completion and formalization of the process.

Hope you would consider my request. Thank you so much.

Sample application letter for transfer certificate from school

With due respect, it is to say that I, XYZ, with registration number 0000 is a student at ABC School. My father is shifting to city X due to his job and we as a family have to move with him. It is, therefore, a request to provide me the transfer certificate.

I will be highly obliged.

Final Words

School transfer letter for teachers

I, XYZ, am a teacher at ABC School. I had been working at the ABC School as an Elementary teacher for the past five years. I am writing this letter to express my desire to transfer me to LMN School in location Y, due to the following reasons:

-My mother in law has recently shifted back home and no one is there to take care of my baby. The daycare from the current facility is quite far from ABC School.

-Due to daycare being far from school, it is difficult for me to arrive at the right time to school. I have been punctual in the past but it is not working anymore as the distance from daycare is quite a lot.

Kindly consider my request for the transfer as it would be a great decision for my child.

School transfer letter from one branch to another for teachers

I, XYZ, am a teacher at ABC School Branch B. I am getting married on Sept 21, 2018, and my husband resides at location Y. The nearest branch of ABC School is Branch X. I am writing this letter to express my desire to transfer to Branch X. It had been an amazing experience to work as an elementary teacher at this branch for three years.

Kindly consider my request for the transfer as it would be of great assistance for my married life.

Transfer request letter for teachers due to spouse relocation

I, XYZ, am a teacher at ABC School. My husband is moving to City X and I have planned to move with him to the new location. It is a request to provide me with feedback on this matter, as it would assist me in the completion of the transfer process.

I request you to transfer me to branch B of ABC School in City X. It would be a great opportunity for my career.

Looking for your approval,

Reading samples can help a person to write the professional school transfer request letter and find the right formats.

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School Transfer Application

Whether you have completed your SSC, you are moving to a new place with your family or your parents are in a government job, you will always require a school transfer application, commonly called a TC.

What is TC and how can we Apply for it?

A TC is a school transfer certificate provided by the current school in which the child is studying and is needed for the child’s transfer to another school or college. Without a TC, the other school or college won’t allow the students to take admission. Along with other documents, TC is a compulsory certificate that has to be submitted during admission procedures.

A TC is issued by the head authority of the college or school where the student resides. It is given either on completion of studies or the course. TC can also be issued if requested for some cases, like moving to a new city, changing schools for some reason, etc. A parent of the student or a student can write a letter requesting a TC to the head authority of the institution.

Format of School Transfer Application

The format of a TC is the same as that of a formal letter. TC letters should include the necessary information like date, transfer reason, admission certificate of the new school or college, etc. Check the format given below to get an idea.

Parent/student name

The Headmaster/Principal

School/college name

School/college address

Sub-Requesting for TC

Greetings or salutations, e.g., Respected/Dear Sir/Ma’am

The main body of the letter. I am requesting a TC. The reason why the student is leaving the school/college. Mention the last date of the student at that school/college. Attach all the necessary proof with the letter.

Express gratitude towards the employer.

Yours faithfully/truly/sincerely

(Signature)

Your name is in block letters.

Contact number

Attachments-

A Sample of a School Transfer Application

A school transfer application should be written formally. The letter should be short and contain only the necessary information. The tone of the letter should be polite as you are requesting. Have a look at the sample letters below to get a better understanding of the same.

Sample Letter 1: Request for Transfer Certificate.

Rajkumar Yadav

Ishwar Road

Nagpur-675611

Date-August 7, 2022

The Principal,

Bharat Mahan Government School.

Nagpur-675622

Sub: Requesting a transfer certificate.

Respected Sir,

I am Rajkumar Yadav, the father of Tejas Yadav, a sixth-grade student at your school. With due respect, I would like to request that you issue a transfer certificate for my son as we have admitted him to a private school.

Our financial condition is now much more stable and I would like to admit my son to a private school for better opportunities. My son’s last day at your school will be August 17th.

I hope you will issue the transfer certificate as soon as possible.

Thank you in advance.

Yours truly,

RAJKUMAR YADAV

Contact number: 0000000000

Admission letter to a new school

Admission letter for the current school

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Sample Letter 2 – Request for TC to Change Schools

Jigar Verma

12-A, Perl Society

Nashik-123456

Date-September 29, 2022

The Headmaster

St. Sebastian High School

Sub: Requesting a transfer certificate to change schools

Respected Ma’am,

I am Jigar Verma, father of Sudhir Verma, who studies at your school in class 9th C. I would like to inform you that I am a police officer and I have been transferred to Delhi.

With due request, I would like you to issue my son a transfer certificate so that he can continue his studies at Holy Cross School in Delhi. We are moving to Delhi next week and August 2nd will be the last day of my son’s attending your prestigious school.

I would beg you to please issue my son’s transfer certificate as soon as possible.

Thank you in anticipation.

Yours sincerely,

JIGAR VERMA

Contact-000000000

Admission letter from Holy Cross School

Admission letter from St. Sebastian High School

Sample Letter 3 –  Request for TC for Change of College

Sandesh Mishra

Ganesh Appartments

Pune – 451634

Date: April 1, 2022

Sathe International College

Pune – 451666

Sub: Request for a transfer certificate for a change of college

I am Sandesh Mishra, a student at your respectable college. I have completed my HSC at your institution, and now I would like to go further with the science stream. This decision has been made by me and my family members. As our college does have only arts and commerce streams, I will have to change colleges.

With due respect, I request that you please issue me a transfer certificate so that I can be admitted to another college. I have attached the required documents with the letter.

I would be highly obliged if you issued me a transfer certificate as soon as possible.

SANDESH MISHRA

Admission letter by a science college

Admission letter from Sathe International College

Frequently Asked Questions on the School Transfer Application

Question 1. Who can write a school transfer application?

Answer. Transfer certificates can be requested by parents or students themselves from the schools or college’s highest authority. Usually, in school, parents should write a letter.

Question 2. What is the difference between LC and TC?

Answer. LC is the leaving certificate, and TC is the transfer certificate. As a matter of fact, they are both the same. Schools or colleges either give a TC or an LC. There is no difference between the two.

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• Application For Transfer From One School To Another

Applying for a school transfer is a significant decision, often prompted by various personal and academic factors. Whether you're seeking a transfer due to a desire for enhanced educational opportunities, a family relocation, participation in specialized programs, or concerns about your safety and well-being, a well-crafted transfer application is your key to making a successful transition.To assist you in this process, we have prepared four distinct templates tailored to common reasons for requesting a school transfer. These templates aim to provide you with a foundation for your application, helping you convey your intentions, reasons, and aspirations effectively. Remember to personalize each template with your specific details and experiences, ensuring they align with your unique circumstances.Choosing the right school for your educational journey is a crucial decision, and we wish you the best of luck in your pursuit of academic excellence and personal growth.

Template General School Transfer Application

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[Principal's Name] [Current School Name] [School Address] [City, State, ZIP Code]

Dear Principal [Principal's Last Name],

I hope this letter finds you well. I am writing to request a transfer from [Current School Name] to [Desired School Name]. After careful consideration and discussion with my family, I believe that transferring to [Desired School Name] is in the best interest of my academic and personal growth.

I have thoroughly researched [Desired School Name] and am impressed by its academic programs, extracurricular activities, and the overall learning environment. I believe that attending [Desired School Name] will provide me with new opportunities to excel academically and develop my talents and interests further.

I have attached my academic transcripts and any other required documents to support my transfer request. My academic record at [Current School Name] reflects my commitment to my studies, and I am confident that I will continue to maintain high academic standards at [Desired School Name].

I understand that transferring between schools requires careful planning and consideration of class availability. I am open to working with the administration at [Current School Name] and [Desired School Name] to ensure a smooth transition if my transfer request is approved.

I would appreciate the opportunity to meet with you to discuss my transfer in more detail and to address any questions or concerns you may have. Please let me know a convenient time for such a meeting.

Thank you for considering my transfer request. I look forward to the possibility of attending [Desired School Name] and contributing positively to the school community. I understand the importance of this decision and will do my best to make a seamless transition.

[Your Name]

Template Transfer Request Due to Family Relocation

I hope this letter finds you well. I am writing to request a transfer from [Current School Name] to [Desired School Name]. Due to my family's recent relocation to [New Location], it has become necessary for me to change schools in the upcoming academic year.

I have thoroughly researched [Desired School Name] and believe it is the best choice for me given my new location. I am impressed by its academic programs, extracurricular activities, and the welcoming atmosphere. I am confident that attending [Desired School Name] will provide me with the stability I need during this transition period.

I have attached my academic transcripts and any other required documents to support my transfer request. My academic record at [Current School Name] demonstrates my commitment to my studies, and I am determined to continue performing at a high level at [Desired School Name].

I understand that transferring between schools requires careful planning and coordination. I am open to working closely with the administration at both [Current School Name] and [Desired School Name] to ensure a smooth transition for me.

I kindly request an opportunity to meet with you to discuss my transfer in more detail and to address any questions or concerns you may have. Your guidance during this transition process would be greatly appreciated.

Thank you for considering my transfer request. I look forward to the possibility of attending [Desired School Name] and contributing positively to the school community as I have done at [Current School Name].

Template Transfer Request Due to Specialized Program

I hope this letter finds you well. I am writing to request a transfer from [Current School Name] to [Desired School Name] to participate in a specialized program that is not available at my current school.

I have a deep passion for [Specify Program, e.g., Advanced Science] and believe that pursuing this interest at [Desired School Name] will provide me with the educational enrichment and opportunities I am seeking. After careful research and consideration, I am convinced that [Desired School Name] is the ideal place for me to grow academically and personally.

I have attached my academic records and any other required documents to support my transfer request. My dedication to my studies at [Current School Name] is evident in my academic achievements, and I am committed to maintaining the same level of excellence at [Desired School Name].

I understand the challenges associated with transferring schools and am prepared to work closely with the administration at both [Current School Name] and [Desired School Name] to ensure a seamless transition. I am eager to adapt to the new environment and contribute positively to the school community.

I kindly request the opportunity to discuss my transfer request with you in person. Your insights and guidance during this process would be invaluable to me.

Thank you for considering my transfer request. I am excited about the potential opportunity to attend [Desired School Name] and engage fully in the specialized program it offers.

Template Transfer Request Due to Safety Concerns

I hope this letter finds you well. I am writing to formally request a transfer from [Current School Name] to [Desired School Name] due to concerns for my safety and well-being at my current school.

Over the past [mention duration], I have faced recurring issues, including [briefly describe safety concerns, e.g., bullying, harassment, or inadequate security measures] at [Current School Name]. These issues have had a significant impact on my academic performance and emotional well-being. After careful consideration and discussions with my family, we believe that transferring to [Desired School Name] is essential to ensure my safety and provide me with a more conducive learning environment.

I have attached supporting documentation, including incident reports and any other required materials, to substantiate my transfer request. My academic record at [Current School Name] reflects my dedication to my studies, and I am determined to maintain high academic standards at [Desired School Name].

I understand that transferring schools requires a thoughtful and coordinated effort. I am willing to cooperate with the administration at both [Current School Name] and [Desired School Name] to facilitate a smooth transition.

I kindly request the opportunity to meet with you to discuss my transfer request in more detail. Your guidance and support during this process would be greatly appreciated.

Thank you for considering my transfer request. I look forward to the possibility of attending [Desired School Name], where I hope to thrive academically and feel safe and secure.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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• Application For Company Residence
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13+ School Transfer Letter Templates – PDF, DOC

Create a intent letter for the principal when you transfer from one school to another or apply for an inter university enrolment. Our School academic letter simplify elementary school and college students and parents for a transfer confirmation for their child and themselves.

School Transfer Letter to Principal

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Elementary School Transfer Request Letter Template

School Transfer Letter from One Branch to Another Template

School Transfer Request Letter Template

School Transfer Letter Request

• The reason for transfer.
• The request for the issuance of transfer certificate letters .
• In some cases, an additional request for a good moral character certificate template.
• The information about the needed documents for admission to another institute.
• The requested date on when all the certificates and documents may be given.

School Teacher Inter-State Transfer Letter Template

Student Hardship School Transfer Letter Template

Free School Transfer Confirmation Letter Example

Inter-University School Transfer Letter

School Teacher Transfer Letter

• The proximity of the new school to the residences of the teacher
• The change of priority of a teacher as there may be other functions that he or she needs to do that is within the proximity of the new school where he or she wants to be assigned
• Other considerations that a teacher have to include both his or her personal and professional life

Child Parental Consent School Transfer Letter Template

Official School Transfer Certificate Formal Letter Template

Personal & Family Reason School Transfer Letter Template

School Transfer Letter of Intent Template

School Transfer Letter of Inquiry Template

Reasons for School Transfer

• The student and his or her family have already changed residences and it will be too far to the school premises, which may mean that it is already costly and impractical to continue the studies of the student in the specific institution.
• The entire family of the student is to relocate to another country and a school transfer is needed for the student to continue his or her education.
• There may be acts of bullying that the student has experienced in his or her current school. Emotional and physical abuse may also be a cause of trauma which eventually should be taken into consideration for an immediate school transfer.

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• Letter Writing
• Formal Letter Writing In English
• School Transfer Application

School Transfer Application: How to Write and Samples

There might be many instances where you will have to shift from one place to another for educational, professional or personal reasons. In such scenarios, informing the head of the institution/company about your situation is mandatory. Just like a relieving letter is proof that an individual is relieved from all their duties, is eligible and free to join another institution, a school transfer certificate does the same for a student. In this article, you will be introduced to the format of a school transfer application. Go through them and also check out the sample application letters for better understanding.

Table of Contents

How to Write a School Transfer Application?

Student transfer letter to another school, transfer letter to change school, frequently asked questions on school transfer application.

In our school life, you will have written a lot of applications and letters for some or the other reason. Once you have learnt to write an application to the principal , it would be easy to write letters for various concerns as the format followed is the same.

A school transfer letter should be addressed to the principal of the school, mentioning the reasons behind the transfer. You can write an application requesting a TC if you are planning to move to another branch of your school or from one school to another. The format for writing a school transfer request letter would include the student’s address, the address of the school, date, subject, and the reason behind the transfer of school explained in the body of the letter. End the letter with a complimentary closing, signature and name in capital letters.

The points which can be added in the transfer letter are:

• Reason for transferring to a different school or branch
• Details of the student like class, section, roll number etc.
• The period of study and the date of leaving the school

School Transfer Request Letter Samples

A school transfer application has to be written in the formal letter format. Check the school transfer request letter samples provided below for better understanding.

2nd Main Road

Dairy Circle, Koramangala

22nd February, 2022

The Principal

St. Mary’s International School

Sub: Request for transfer letter

Respected Madam,

I am Sarmistha Tripathy, mother of Sharmili Tripathy (student of your prestigious school and studying in Class 7 B, with admission number 1234), would like to inform you that my daughter has cleared the Air Force School entrance exam. I had mentioned about our intention to admit her in the Air Force School to the admission committee on the day of admission. As per their instructions, I am writing this letter to request you to issue my daughter’s transfer letter.

The admission process begins on the 1st of March, so it would be of great help if we could get the transfer letter on or before the 27th of February. I request you to kindly consider my request and do the needful.

I would like to inform you that she has already cleared the entrance exam of Christ School of Social Sciences in Mumbai, and they have sent the admission offer letter to join the school. Therefore, I request you to kindly issue the transfer certificate to her at the earliest so that it can be helpful for us to get her admission done without any delay. I have attached the admission offer letter, a copy of her ID card, and the admission letter of your school, along with the application.

Thank you in advance.

Yours faithfully,

(Signature)

SARMISTHA TRIPATHY

Mother of Sharmili Tripathy

Attachments:

• Copy of ID card
• Admission offer letter of the new school
• Admission letter of the current school

449, Saheed Nagar

Bhubaneswar

2nd February, 2022

Kendriya Vidyalaya No-1

Unit-9 Bhubaneswar

Sub: Requesting a Transfer Certificate to Bhopal Branch

Respected Sir,

I am Athish Rao, father of Joanna Rao, a student of your prestigious school studying in Class 8. I beg to state that I have been transferred to the Bhopal army campus; and so I would like to avail a transfer for my daughter from Unit-9 Bhubaneswar branch to the Army Campus Bhopal branch. We are shifting to Bhopal by the end of this month and it is not possible for me to leave her behind. So, I request you to kindly consider my application and provide her with a Transfer Certificate at the earliest so that I can start her admission process at the other campus. I have attached all the relevant documents needed for the TC, as informed.

Father of Joanna Rao

Admission no. 2345

• Admission letter
• Acceptance application from the new school

How can I write a school transfer application to my principal?

You can write an application following the format as mentioned below stating that you want to transfer from the current school to the other and mention the reason behind leaving the school.

Your address

XYZ School,

I am ____ of class ____ section ___, with admission number ____. I beg to state that I want to transfer from ____ school to ____ school for _____(reasons). I kindly request you to issue the transfer certificate at the earliest.

Yours sincerely,

Parent’s signature

Can I write an application for transfer from one school to another?

Yes, you can write an application for transfer from one school to another if you want your child to study in some other school, but remember to mention the reason behind leaving the school.

What are the documents we need to provide to request a transfer certificate?

For issuing a transfer certificate, you will have to write a school transfer application addressing the principal of your school and stating the reason behind leaving the school. The documents required are the admission letter from the current school and the admission acceptance letter from the new school or branch. You can check with the school’s office to learn the documents they require to issue the transfer certificate.

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3 School Transfer Letter Templates for Smooth Moves

Below are three unique and detailed templates for a school transfer letter, each catering to different scenarios: moving to a different location, seeking a specialized program, and due to personal reasons.

Template 1: Moving to a Different Location

[Your Name] [Your Current Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Principal’s Name] [School’s Name] [School’s Address] [City, State, Zip Code]

Dear [Principal’s Name],

I am writing to inform you of my family’s upcoming relocation to [New City, State] and to request a transfer for my child, [Child’s Name], from [Current School’s Name] to a school in our new district. Due to this significant change, it is with a heavy heart that we must initiate this transition process.

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[Child’s Name] has been a student at [Current School’s Name] since [Year] and has greatly benefited from the nurturing environment and quality education provided.

We are deeply grateful for the support and opportunities [he/she/they] has received, particularly in [mention any specific programs or teachers that have been impactful].

Our expected move date is [Date], and we aim to ensure a smooth transition for [Child’s Name] to continue [his/her/their] education without interruption. We have identified [New School’s Name] in [New City, State] as the institution where we intend to enroll [him/her/them].

To facilitate this process, please advise on the necessary steps to transfer [Child’s Name]’s academic records and any other required documents.

I am keen to collaborate closely with you to ensure all administrative tasks are completed efficiently. Please let me know if there are forms to be filled, fees to be settled, or if a meeting is required to discuss this further.

Thank you for your understanding and assistance during this transition period. [Current School’s Name] will always hold a special place in our hearts.

Sincerely, [Your Name]

Template 2: Seeking a Specialized Program

I am reaching out to formally request the transfer of my child, [Child’s Name], from [Current School’s Name] to [New School’s Name], which offers a specialized program in [Specialized Program Name].

After careful consideration, we believe that this program aligns more closely with [Child’s Name]’s academic interests and career aspirations, specifically in the field of [Field/Interest].

[Child’s Name] has shown exceptional talent and enthusiasm in [Field/Interest], and while [Current School’s Name] has provided a solid foundation, [New School’s Name]’s [Specialized Program Name] presents opportunities that better cater to [his/her/their] developmental needs and ambitions.

To ensure a seamless transition, I kindly request guidance on transferring [Child’s Name]’s academic records and any other pertinent information to [New School’s Name]. We are committed to adhering to all necessary procedures and timelines to facilitate this process.

I would like to express my sincere appreciation for the support and high-quality education [Child’s Name] has received at [Current School’s Name]. It is our hope that [he/she/they] can continue to excel and grow in [his/her/their] new academic environment.

Please let me know the next steps and any documents that need to be submitted to move forward with this request.

Thank you for your understanding and assistance.

Template 3: Due to Personal Reasons

I am writing to request a school transfer for my child, [Child’s Name], due to personal reasons that necessitate a change in [his/her/their] learning environment.

While this decision has not been made lightly, we believe that transferring to [New School’s Name] will provide [Child’s Name] with the support and environment [he/she/they] needs at this time.

[Current School’s Name] has been a wonderful place for [Child’s Name] to learn and grow, and we are truly grateful for the care and education [he/she/they] has received. [Mention any specific aspects of the current school that were appreciated].

To facilitate this transfer, I would appreciate your guidance on the necessary steps to ensure that [Child’s Name]’s academic records and any relevant documentation are transferred to [New School’s Name] in a timely manner. We aim to make this transition as smooth as possible for [Child’s Name], minimizing disruptions to [his/her/their] academic progress.

Please let me know if there are any forms to complete, meetings to arrange, or any other requirements from our side. Your cooperation and understanding in this matter are greatly appreciated.

Thank you for your attention to this request and for your support during this period of transition.

Each template can be adjusted based on the specific circumstances of the transfer and the requirements of the involved schools.

It’s important to maintain a respectful and appreciative tone throughout the letter, acknowledging the role of the current school in your child’s education while also clearly stating the reasons for the transfer request.

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