cover letter for work visa application poland

Cover Letter

Cover Letter for Poland Work Visa

Embarking on an international career journey is an exciting endeavor, and the first step towards securing your dream job in Poland is applying for a work visa . An essential part of this process is creating an impressive cover letter that effectively communicates your intent and qualifications.

Why Your Cover Letter Can Make or Break Your Work Visa Application to Poland

Crafting a successful cover letter for working in poland, writing an effective cover letter for your poland work visa application, sample cover letter for poland work visa, common mistakes to dodge when writing a cover letter for poland work visa, pre-submission checklist for your poland work visa cover letter.

The cover letter serves as a platform to present your case beyond the standard forms and documents in your application. It offers the visa officer an understanding of your professional journey, your purpose for relocating to Poland , and your plans to enrich the Polish job market . Therefore, a well-crafted cover letter can significantly boost your visa application.

Personal introduction: Briefly introduce yourself, including your full name, current job, and country of residence.
Purpose of the visa application: Clearly state your intention to work in Poland, highlighting the specific job and company.
Professional experience: Discuss your relevant work history , skills, and how they align with the job you’ve been offered in Poland.
Assurance of adherence to regulations: Affirm your commitment to comply with all the laws and regulations in Poland.
Conclusion: Politely conclude your letter by expressing gratitude for the consideration of your application, and offer your readiness to provide further information if needed.
Commence with your personal contact details at the top of the letter.
Mark the current date.
Address the letter to the appropriate diplomatic office within the embassy.
Present yourself and articulate your motive for applying.
Detail your impending employment in Poland.
Spotlight your relevant capabilities and experiences.
Pledge your dedication to adhere to Poland’s legal obligations .
Wrap up the letter by inviting the officer to initiate further communication, and sign off respectfully.

To illustrate these points, we’ve prepared a sample cover letter for your reference. It’s crucial to remember that the sample should be used as a guide and your actual cover letter should be personalized and tailored to your specific circumstances.

Avoid excessively long letters. Keep your information clear, concise, and relevant.
Don’t provide unnecessary or irrelevant information that doesn’t pertain to your purpose of moving to Poland for work.
Eliminate all grammatical errors and typos. They can project a negative impression about your quality assurance .
Remember to proofread your letter multiple times, and if possible, have someone else review it.

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Check the clarity, coherence, and conciseness of your letter.
Make sure your cover letter is in harmony with the other documents in your application.
Thoroughly proofread your letter for any spelling, grammar, or punctuation errors.
Ensure that all provided information is accurate, honest, and up-to-date.

A well-written cover letter can be a significant factor in securing your Poland work visa. It allows you to stand out from other applicants by providing context to your application and showcasing your qualifications and intentions in a comprehensive way.

Additional Resources

For additional support and resources, consider visiting official portals such as Poland’s Ministry of Foreign Affairs or engage a visa assistance firm or immigration advisory . The more informed you are, the better equipped you’ll be for your visa application journey.

Remember, the cover letter is an avenue to display your capabilities and determination. Make it impactful!

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Alison Adams, a Philly native and proud University of Pennsylvania alum, is your go-to Career Expert with a laid-back approach. She’s been in the job seeker’s shoes and knows how to navigate the wild world of work. Alison’s all about sharing practical tips and tricks with a personal touch, making her a favorite for those looking to level up their careers.

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10 Tips for a Successful Work Visa Application in Poland 2023

To increase your chances of a successful work visa application in Poland, consider the following tips:

Understand the requirements: Familiarize yourself with the specific requirements and eligibility criteria for the work visa category you are applying for. Ensure you meet the minimum qualifications, including education, work experience, and language proficiency.
Gather necessary documents: Prepare all required documents, including your passport, employment contract, proof of qualifications, and any other supporting documents specified by the Polish authorities.
Ensure that your documents are accurate, up-to-date, and translated into Polish or English if required.
Submit a complete application: Ensure that your application is complete, with all the necessary forms filled out accurately. Double-check that you have included all required documents and provide any additional information requested by the authorities.
Follow the processing times: Be aware of the expected processing times for your visa application and submit your application well in advance to allow sufficient time for processing. Keep track of your application status and follow up if needed.
Maintain clear communication: Respond promptly and accurately to any communication from the Polish authorities regarding your visa application. Provide any additional information or clarification they may require in a timely manner.
Seek professional assistance if needed: Consider engaging the services of an immigration lawyer or a reputable visa agency experienced in Poland work visa applications. They can provide guidance, ensure your application is complete and accurate, and represent you if any issues arise.
Be truthful and transparent: Provide honest and accurate information in your application and during any interviews or discussions with immigration officials. Any false or misleading information can lead to visa rejection or future immigration complications.
Prepare for an interview: Depending on the visa category, you may be required to attend an interview. Familiarize yourself with the visa requirements and be prepared to answer questions about your qualifications, job offer, and intentions to work in Poland.
Maintain financial stability: Having sufficient funds to support yourself during your stay in Poland can enhance your visa application. Ensure you have enough savings or a stable source of income to cover your living expenses.
Stay informed and updated: Regularly check for any updates or changes to the visa application process or requirements. Stay informed about any new policies or regulations that may affect your application.

Remember, the success of your work visa application ultimately depends on meeting the eligibility criteria, providing accurate and complete documentation, and following the instructions and guidelines provided by the Polish authorities.

Where are the available jobs?

According to a survey of labor demand conducted by Statistics Poland among organizations with at least one employee, 470 400 new positions were created in Poland in 2020, with the bulk of these employment being in the private sector (90,5%). The majority of new employment were generated in businesses with less than nine employees (39.1%), while the least number were in businesses with more than 49 employees (28.3%). In Poland, there were 83 400 positions on average in 2020, which is 41.3% less than in 2019. In 2020, there were 91 100 vacancies at the end of the third quarter, which was the most, and 76 500 at the end of the first quarter, which was the least.

The following PKD (Polish Classification of Activities) divisions had the majority of open positions in 2020 on average: manufacturing (19 900, or 22.9% of available positions), trade and repair of motor vehicles (12 200, or 14.6%), and building (10 500, or 12.6%).

According to the aforementioned survey, professionals (approximately 23,6%), craft and related trades workers (approximately 22,5%), plant and machine operators and assemblers (approximately 15,7%), clerical support workers (9.5%), service and sales workers (9.4%), and technicians and associate professionals (approximately 8.7%) had the most openings in 2020. According to the labor demand survey, just 14% of openings in 2020 were reported to labor offices; 26% of these openings were in the education sector, more than 21% in the construction sector, and only 1.4% were in the information and communication sector.

The following sections of the PKD (Polish Classification of Activities) had the highest proportions of job openings and sites of professional activation that were reported to labor offices in 2020:

Administrative and support service activities – 316 000 job offers;
Manufacturing – 245 500 job offers;
Construction – 102 500 job offers;
Wholesale and retail trade; repair of motor vehicles, including motorcycles – 98 800 job offers;
Transportation and storage – 59 100 job offers.
In 2020, the highest numbers of job vacancies and places of professional activation notified to labour offices were recorded for the following occupations:
other manufacturing labourers – 58 300 job offers;
other elementary workers not elsewhere classified – 52 300 job offers;
hand packer – 49 500 job offers;
stock clerk – 42 100 job offers;
building caretaker – 31 100 job offers;
building construction labourer – 31 100 job offers;
warehouse worker – 29 500 job offers;
processing industry labourer – 23 100 job offers;
sales worker – 22 500 job offers;
other cleaning workers not elsewhere classified – 19 400 job offers.

Based on the Occupational Barometer survey commissioned by the Minister of Development, Labour and Technology, carried out in all districts, 29 shortage occupations were identified in 2021 at the national level.

Among shortage occupations there were, among others:

9 building occupations: concrete placers and finishers, pavers, carpenters and joiners, construction roofers and sheet-metal workers, construction, installation assemblers, bricklayers and plasterers, earthmoving plant operators and mechanics, building finishers and building workers;
6 manufacturing occupations: electricians, electrical equipment repairers and installers, tailors and garment workers, metalworking machine operators, wood treaters and cabinet makers, welders, toolmakers;
5 medical and care industry occupations: physiotherapists and massage therapists, medical doctors, carers of older persons or persons with disabilities, nurses and midwives, ambulance workers;
3 TSL (transport, shipping, logistics) occupations – bus drivers, heavy truck and semi-trailer truck drivers and stock clerks;
food industry and food service industry occupations: cooks, bakers;
educational occupations: vocational training teachers, teachers of vocational subjects;
Occupations of other categories – motor vehicle mechanics and repairers, independent accountants.

138 occupations were considered balanced at the national level. The following previously shortage groups became balanced: automotive sheet-metal workers and spray painters and varnishers, hairdressers, and accounting and bookkeeping clerks. Ambulance workers, on the other hand, will become a shortage group in 2021.

A balanced and stable situation on the labor market in 2021 may be observed, first and foremost, in the case of: postal workers (balance forecast in 363 of 380 districts), leisure and sports trainers (balance forecast in 360 districts with local surpluses forecast in 10 districts), veterinarians and insurance agents (in both cases balance is forecast in 359 districts).

The fact that a given occupational group remains a shortage group or remains balanced on the labor market at the national level does not mean that the same trend can be observed in all provinces. The situation in this respect varies from one region to another.

Which types of workers are lacking in Poland?

The industries with the greatest shortages in 2022 were construction and health care. You can view the complete list below, which includes the following occupations:

Carpenters and construction carpenters, heavy equipment operators and mechanics, bricklayers and plasterers, concrete mixers and fixers, pavers, roofers and tinsmiths, construction installation fitters, construction workers, and construction workers.
Healthcare professionals in the medical and care fields include doctors, nurses, healthcare assistants, paramedics, psychologists, and psychotherapists.
industrial manufacturing: welders, locksmiths, machine tool operators, carpenters and woodworkers, electricians, electromechanics,
bus drivers, truck and tractor-trailer drivers, warehousing employees, auto mechanics,
Certified accountants, personnel in the accounting and bookkeeping fields,
teaching in the field of vocational education
Cooks and bakers in the food and catering industry.

Where are the available workers?

There are workers available in Poland in all of the different provinces and cities. Poland's main regions where you can find labor are as follows:

Warsaw: As Poland's capital and largest city, Warsaw draws in a sizable workforce. Professionals from a variety of industries, including banking, IT, business services, and more, make up its broad labor market.
Kraków : In southern Poland, Kraków is a significant cultural and economic hub. It attracts qualified people in industries like IT, research, banking, and tourism thanks to its universities and technology parks.
Wroclaw: A vibrant city in western Poland, Wrocaw's economy is expanding. Jobs in industries including IT, manufacturing, engineering, shared services, and logistics are available.
Lodz: Lodz is a city that is mostly recognized for its manufacturing and textile sectors. Its workforce is proficient in fields including production, engineering, and logistics.
Pozna: A dynamic city in western Poland, Pozna draws workers from a range of industries, including IT, commercial services, manufacturing, and trade.
The Tri-City region, which includes the cities of Gdask, Gdynia, and Sopot, is a center for marine trade, logistics, and tourism. It is situated on the Baltic Sea coast. It provides employment opportunities in the transportation, logistics, IT, travel, and service industries.
Katowice: The Silesian region around Katowice has a robust industrial foundation, with a focus on mining, metallurgy, and heavy industries. This region employs people in engineering, manufacturing, and construction.
Other Regions: In addition to the major cities, there are workers accessible in other Polish provinces and municipalities. These individuals could be knowledgeable in a variety of industries, such as services, forestry, tourism, and agriculture.

Short overview of the labor market:

Poland's labor market is distinguished by a wide variety of industries and a young workforce. Here is a quick synopsis of Poland's job market:

Strong Economic Growth: Poland's economy has grown steadily in recent years, making it one of the continent's fastest-growing ones. An larger labor market and more work opportunities are a result of this growth.
Polish workers are highly educated and skilled, with a strong focus on technical and vocational education. The nation generates a sizable number of graduates in engineering, information technology, finance, and other disciplines, creating a pool of competent workers for numerous businesses.
Polish manufacturing, information technology, finance, business services, automotive, agriculture, and tourism are some of the country's most important industries. Both skilled and unskilled employees have job prospects in these industries.
IT and technology enterprises, startups, and technology parks are numerous in Poland's booming IT industry. The nation is renowned for its highly qualified IT professionals, programmers, and software developers.
Outsourcing and Shared Services: Outsourcing and Shared Service centers frequently located in Poland. Poland now has a large number of global corporations operating there, creating employment opportunities in fields including finance, accounting, customer service, and IT support.
Infrastructure development and real estate projects are the main drivers of Poland's active construction industry. Engineers, project managers, and other skilled personnel are in high demand.
Health Care and Social Services: As Poland's healthcare industry develop, jobs for doctors, nurses, caretakers, and other workers become available. The provision of social services like child care and senior care helps to support employment in this industry.
Agriculture-related Seasonal Employment: Poland has a sizable agricultural industry, which offers seasonal employment opportunities in farming, fruit picking, and vegetable harvesting. During the busiest times of year, these jobs frequently draw foreign labor.
Youth Mobility: To entice young professionals and recent graduates from abroad, Poland has implemented a number of initiatives and programs. These initiatives seek to give people in the nation access to employment, internships, and career development.

It's crucial to keep in mind that Poland's labor markets may vary by region, with big cities like Warsaw, Kraków, and Wrocaw having a wider variety of employment options. English proficiency in particular can be advantageous in many different fields.

Minimum Wage – Poland

Please note that the amounts mentioned are before tax. The current minimum wage in Poland is PLN 3,490.00 per month, effective from January 1, 2023, until June 30, 2023. The hourly minimum wage is PLN 22.80.

It's important to comply with the minimum wage regulations in Poland to ensure fair compensation for workers. Employers who do not pay the minimum wage may face penalties from the Polish government.

Please keep in mind that this information is based on the details you provided and may be subject to change. For the most up-to-date and accurate information, it is advisable to refer to official sources or consult with local labor authorities in Poland.

Types of Poland Visas

Poland, being a member of the European Union and the Schengen Area, issues several types of visas to non-EU nationals, depending on the purpose and duration of stay. Here are the main categories:

Schengen Visa (Type C): This visa allows its holder to stay in Poland and other Schengen Area countries for up to 90 days within a 180-day period. This is typically used for purposes such as tourism, visiting family or friends, and short-term business trips.
National Visa (Type D): For stays longer than 90 days, a national visa is needed. This visa allows you to stay in Poland for a specific period that exceeds 90 days up to a year, for various purposes, such as work, study, conducting scientific research, or joining a family member.
Work Visa: Non-EU nationals wishing to work in Poland typically need a work permit, and in most cases, a Type D National visa that corresponds to the work permit. The employer usually initiates the process of obtaining the work permit on behalf of the foreign employee.
Student Visa: Non-EU nationals who have been admitted to a course of study at an accredited Polish institution can apply for a student visa.
Residence Permit: For long-term stays, a residence permit might be needed. This can be granted for various purposes, including for employment, conducting business activities, studying, family reunification, or for long-term EU residents.
Transit Visa (Type A): This is for passing through the Schengen countries by airplane.

Each of these visas or permits comes with its own requirements and application processes, so it's crucial to verify the current regulations with the Polish embassy or consulate in your home country, or consult the relevant authorities in Poland.

Types of work permit in Poland

There are five types of work permits:

Type A – if you are employed either on the basis of an employment contract or civil law, contract by an employer with an office registered in Poland. This is the most popular work permit.
Type B – if you are performing a board member function and residing in Poland for a total period that exceeds 6 months within a period of 12 subsequent months.
Type C – if you are delegated to Poland by a foreign employer for a period that exceeds 30 days in a calendar year to work for the foreign employer’s subsidiary or branch.
Type D – if you are delegated by a foreign employer to work in export services in an occasional and temporary manner. It is important that the foreign employer does not have a branch or subsidiary of its own in Poland.
Type E – if you are undertaking work-related tasks which do not fall into any of the four categories above. This is, as you presume, the rarest type of a work permit.

Requirements to acquire Poland work permits

In Poland, there are particular standards that must be met in order to obtain a work visa. Depending on the kind of work permit you're asking for and your particular situation, the requirements could change. The following criteria must be met in order to apply for a work visa in Poland:

Work Offer: A legitimate work offer from a Polish business is required. You should receive a signed employment contract or letter of intent from the employer explaining the specifics of your employment.
Application for a Work Permit: Your employer in Poland must submit an application for a work permit on your behalf to the appropriate regional office of the Voivodeship Office (Used Wojewodzki).
Labor Market Test: Generally speaking, your employer must show that there is no qualified applicant from Poland or the European Union (EU) who is currently seeking employment. Before recruiting a non-EU worker, this may entail posting the job opening and making an effort to find local candidates.
Qualifications and Experience: You can be asked to show documentation of your training, degrees, and relevant work experience that meet the employment position's requirements. Diplomas, certificates, and professional recommendations are examples of this.
Health Insurance: For the duration of your visit to Poland, you must have current health insurance coverage. Your company should make arrangements for your health insurance.
Work Permit Fee: The application for a work permit carries a cost. Depending on the type of work permit and the turnaround time, the prize amount may change.
After receiving your work permit, you may need to submit an application for a separate residence permit at the relevant Voivodeship Office or the neighborhood Foreigners' Office. You are able to live in Poland lawfully while working there, thanks to the residence permit.

It's crucial to remember that depending on the type of work permit, the applicant's unique situation, and any changes to immigration laws, the particular requirements and procedures may change. To ensure accurate and current information based on your unique situation, it is advised to consult the relevant authorities or seek expert counsel.

Difference Between Poland Schengen Visa and Long-Term Visa

Sure, here is a comparison between the Poland Schengen Visa and Long-Term Visa (National Visa):

Remember to always check the latest information from official sources or legal experts, as visa rules can change and may vary depending on the specifics of your situation.

Steps to apply for a Poland work permit:

You must complete a number of procedures in order to apply for a work permit in Poland. Here is a general description of what happens:

Job Offer: Obtain a job offer from a Polish employer. The employer should provide you with a written employment contract or a letter of intent specifying the terms and conditions of your employment.

Check Eligibility: Ensure that you meet the eligibility criteria for the specific work permit category you are applying for. Different work permits have different requirements and conditions.

Labor Market Test: The employer must demonstrate that there is no suitable candidate from Poland or the European Union (EU) available for the job position. This typically involves advertising the vacancy and documenting the recruitment efforts.

Gather Required Documents: Collect all the necessary documents for the work permit application. These may include:

Valid passport or travel document.
Completed work permit application form (available from the regional office in the Voivodeship Office).
Employment contract or letter of intent from the employer.
Proof of educational qualifications, such as diplomas or certificates.
Health insurance coverage for the duration of your stay in Poland.
Any additional documents specific to your work permit category, such as a labor market test certificate.

Submit the Application: The employer should submit the work permit application to the appropriate regional office of the Voivodeship Office (Urzad Wojewodzki) or the local branch of the Polish Immigration Office (Urzad does Spraw Cudzoziemcow).

Pay Application Fees: Pay the required application fees for the work permit. The fee amount may vary depending on the type of work permit and processing time. Keep the payment receipt as proof of payment.

Await Processing: The regional office will review your application and supporting documents. The processing time may vary, but it typically takes several weeks. During this time, the authorities may request additional documents or information if needed.

Receive Decision: Once the processing is complete, you will receive a decision on your work permit application. If approved, you will be issued a work permit.

Application for Residence Permit: Depending on the duration of your employment, you may need to apply for a separate residence permit at the appropriate Voivodeship Office or the local Foreigners' Office. The residence permit allows you to legally reside in Poland during your employment.

Benefits of a work permit

In Poland, obtaining a work permit has many advantages. The following are some benefits of getting a work permit in Poland:

Legal Employment: Having a work permit entitles you to employment that complies with all applicable labor laws and regulations in Poland. You will receive the essential permission to work and receive compensation on the Polish labor market.
Opportunities for work: Poland provides a variety of work options in a number of different sectors, including healthcare, manufacturing, information technology (IT), services, and finance. Your alternatives will be more varied, and you'll have a better chance of getting hired in the nation if you have a work permit.
Residence and Stability: Getting a work visa usually gives you the freedom to live in Poland while you're employed there. It offers stability and enables you to settle down in the nation, have access to social benefits, and take advantage of the benefits of being in a European Union member state.
Free Movement Within the Schengen Area: You are entitled to unrestricted movement throughout the Schengen region if you have a work permit in Poland. This creates opportunities for travel, adventure, and encountering various cultures by enabling you to visit other Schengen nations without the need for additional visas or permits.
Social Security Benefits: If you have a work permit and are employed, you may be eligible for social security benefits, such as retirement income and coverage for health care. This ensures your safety and serves as a safety net while you work in Poland.
Professional Growth and Skill Enhancement Possibilities: Working in Poland may present chances for professional development and skill improvement. Gaining work experience in Poland can improve your abilities, knowledge, and career chances as the nation boasts a vibrant economic climate.
Polish culture is rich and active, and it offers a diverse cultural experience. Working in Poland gives you the chance to get to know the people, experience local culture firsthand, visit historical places, sample local food, and take part in festivals and events.
Competitive Salaries and Benefits: Poland is a desirable location for work because it offers competitive salaries and benefits across a wide range of industries. Compared to other Western European nations, Poland's cost of living is often cheaper, so you may live comfortably and possibly save money.

It's vital to keep in mind that the particular entitlements and benefits may change based on the type of work permit, unique situations, and any adjustments to labor and immigration laws. To ensure accurate and current information based on your unique situation, it is advised to consult the relevant authorities or seek expert counsel.

As well as the work permit which gives permission for employment, TCNs also require a National D Visa to enter and stay in Poland legally. This can be applied for in the home country from a local Polish Embassy or Consulate or their official representative. A Residence Permit can be applied for when arriving in Poland.

Living Costs in Poland

Living costs in Poland can vary depending on the city and individual lifestyle choices. Here is a general overview of some common expenses in Poland:

Please note that these figures are estimates and can vary based on location and individual preferences. It's always a good idea to research specific costs in your desired city in Poland for a more accurate understanding of living expenses.

Work permits are issued on the basis of:

A specific employer
A particular job position
A designated period of employment

So be careful, you may need to apply for a new work permit if there is a change of employer and if all documents are rendered invalid by the move.

Being illegal in Poland can bring fines and sanctions for both employee and employer. Reasons include:

Not having the relevant visa or residence card to live in Poland even though employees may have a work permit
Performing work that is not specified in the work permit or not having a work permit
Being employed with documentation which does not cover paid employment

Fines up to PLN 5,000 (€1,103, US$1,264) for individuals and expulsion from Poland and the Schengen area for three years can apply. Employers must cover all costs relating to the expulsion of employees PLUS fines which can be excessive if the employee was asked to work illegally.

TCNs seeking employment – from outside of Poland

A job offer is required with initial contract detailing working conditions, salary, start date etc. However, the position should have been offered first to Polish/EU/EEA nationals (Labor Market Test) through the local labor office or the European Job Bank (EURES). This needs to have been verified before the employer can apply for the work permit for a TCN. Exceptions apply if their occupation is on a skill shortage list
The employer applies and pays for the work permit. This is the legal permission to work in Poland. It is typically the standard Type A permit or Type C/E for intercompany transfers
A National D Visa is also legally required by employees to enter and live in Poland. This D Visa can be applied for when the ‘Voivodship’ (state or province) to which the employer has issued an employment application, sends an invitation to the employee
The employer must ensure that the Visa or Residence Permit is legally correct and keeps a copy
The contract needs to be concluded before the employee starts work. Failure results in a fine of PLN 3,000 (€662, US$758). Type of contract determines if employees are covered by the Labor Code. Employment contracts are covered, but civil contracts are not, e.g., task contract, agency contract or contract of mandate (for a determined period) are covered by the Civil Code
Employees are legally entitled to a copy of the contract in a language which they are familiar with and is provided by the employer
Within four days of entering Poland, the employee must register at the ‘Voivodship’ where he lives and works
Within seven days of the contract being signed, the employer must register the employee with the social security and health insurance authorities, so the employees are covered for health care as well as benefits and entitlements
After entering Poland, a residence permit can be applied for during the legal stay (i.e., documents are still valid) at the ‘Voivodship’

For foreign employees already in Poland

These employees can apply for a combined Temporary Residence and Work Permit or an EU Blue Card, also known as a “Temporary Residence Permit for the purpose of highly qualified employment”. This permit allows foreign nationals to live and work in Poland. Certain conditions and documents are required when applying.

Poland Visa Application Steps

Step by step guide to applying for a visa to Poland, and interview questions

To start the Poland visa application process, you have to contact the nearest Polish embassy and Poland VFS and set up a visa appointment online.

How to Apply for a Poland Visa?

The steps to follow in order to apply for a Poland visa are:

Find the nearest Polish consulate or embassy.
Set up a visa appointment. You also have to complete an application form through the e-Konsulat website.
Collect the required documents. You can find the required documents listed below.
Submit the application in person at the Polish embassy or consulate.
Attend the visa interview. The interview is required to find out more about you and the reason for your visit.
Wait for the decision. The processing time for a visa application usually takes around 14 days.

Step 1. Find the Nearest Polish Embassy or Consulate

Depending on where you live, you can apply for a Poland visa for one of the following:

The Polish embassy or consulate in your country.
The Polish embassy or consulate in a neighboring country.
The embassy or consulate of another Schengen country, to which Poland has outsourced visa submissions.
A private visa application center or agency that the Polish embassy has outsourced visa submission services.

Regardless of where you have to apply, your first point of reference should be a Polish embassy or consulate. You can find Poland’s missions abroad here . Or Book VFS Center here .

Step 2. Set Up a Visa Appointment

It is essential to set up a visa appointment at the embassy. You must apply for the Poland visa appointment at least two weeks before your planned visit to Poland. You can schedule a visa appointment, complete the Poland visa application form and pay the fee at the e-Konsulat (Poland’s consular website). You have to download the application form and attach it to the rest of the documents.

Please note that after you schedule your appointment and pay the fee online, you still have to submit your documents to the Polish embassy/consulate in person. Find the Polish e-Konsulat website here .

Step 3. Collect the Required Documents

The required documents for a Poland visa application are:

The Poland visa application form. Complete the application form entirely and sign it at the end.
Two passport-sized photos of yourself. The pictures must follow the Poland visa photo guidelines (35x40mm dimensions and a white background).
Your passport. It must be valid for at least three months after the return date.
Schengen travel health insurance. The policy must be valid in Poland and the entire Schengen zone, and cover at least €30,000.
Cover letter. Write a letter detailing the purpose of your visit and itinerary.
Proof of accommodation. You should have a hotel booked or a letter from a friend/family member who will host you in Poland.
Proof of sufficient funds to provide for your stay in Poland. The required daily amount you need to cover is around €16.
Proof of your relationship status. E.g. Marriage certificate.
Proof of your flight date and time. You do not need to necessarily purchase a ticket, especially since you do not know if your application will be accepted. Some embassies, however, may ask for a purchased return ticket.
Paid visa fee receipt. If the embassy asked you to pay the fee beforehand, you must submit the paid fee receipt.

Step 4. Personally Submit the Visa Application

On the date of your appointment, submit the visa application and all the required documents to your nearest Polish embassy or consulate. Make sure you do not forget any of the requirements, as your application may be denied immediately.

Step 5. Enter a Visa Interview

The interview section of a Schengen visa application is often required. The interview process is a possibility for the interviewers to know the reasons for your visit and other personal information. You must answer the questions truthfully.

Step 6. Wait for the Poland Visa Process

The standard processing time for a Poland visa application is between 10 and 14 days. This timeframe may be extended for 45-60 days in some occurrences.

The processing time begins the moment the embassy or consulate receives your visa application and documents. If you are asked to submit additional documents, the time could be extended.

Common Work Visa Interview questions in the Poland Embassy

During a work visa interview at the Poland Embassy, the consular officer may ask a range of questions to assess your eligibility and intentions for working in Poland. While specific questions may vary, here are some common work visa interview questions you may encounter:

What is the purpose of your visit to Poland? The officer wants to understand why you are applying for a work visa and the specific purpose of your visit, such as employment, business, or professional activities.

Can you provide details about your prospective employer in Poland? The officer may ask for information about your employer, including the company name, address, nature of business, and your position or role within the company.

What qualifications and experience do you have for the job in Poland? The officer wants to determine if you possess the necessary skills, education, and experience required for the job and if you meet the criteria set by the employer.

Can you provide documentation supporting your employment in Poland? You may be asked to provide documents such as an employment contract, job offer letter, or letter of sponsorship from the employer.

What are your responsibilities and duties in the proposed job? The officer may ask for a detailed description of the tasks, responsibilities, and duties you will be performing in your prospective job in Poland.

What is your educational background? You may be asked to provide information about your educational qualifications, such as degrees, diplomas, or certifications relevant to the job.

How long do you plan to stay in Poland? The officer wants to understand the duration of your intended stay and whether it aligns with the duration of your work visa.

Do you have sufficient funds to support yourself during your stay in Poland? You may be asked to provide evidence of your financial means, such as bank statements or proof of income, to ensure you can support yourself during your employment in Poland.

Have you ever worked or lived in Poland or any other Schengen country before? The officer may inquire about your previous employment history in Poland or other Schengen countries, as well as any previous visa or immigration experiences.

Do you have any family members accompanying you to Poland? You may be asked if any family members will be joining you in Poland and if they have the necessary visas or permits.

It's important to answer these questions truthfully, provide any requested documentation, and demonstrate your genuine intentions for working in Poland. Being well-prepared, organized, and confident during the interview will greatly enhance your chances of a successful work visa application.

How to Pay The Poland Visa Fee?

You can register and pay the Poland visa fee online via the e-Konsulat . This fee is calculated based on your age and your choice of visa type. This fee must be paid when you go and submit your application. The fees of different types of Poland visas and ages are as follows:

Standard Poland Schengen visa fee: €80.
Poland visa fee for children between 6-12 years old: €45.
Children under the age of 6 are exempt from the visa fee.

Please note that you will have to pay additional fees if you require additional consular services. If you apply through a visa application agency (such as VFS), you also have to pay an additional service fee.

Entering Poland After Receiving a Visa

After receiving the Poland Schengen visa, you must enter Poland before your visa’s expiry date. Because of the continuing spread of the Covid-19 pandemic, from 2020, you will be asked to provide additional documents when entering Poland after receiving your visa. You should fill out the Passenger Locator Form. This form is necessary so you can be contacted in case there was an infected passenger on the plane, and you will get the needed help.

What Can I Do If My Application Is Rejected?

If your visa application is rejected/denied, you can appeal. Your Poland visa may be rejected even if you have correctly done all of the application steps. Common reasons for visa rejection include:

Insufficient documentation.
The embassy believes that you cannot afford your trip.
The embassy believes that you are at risk of illegally overstaying in Poland.

You can submit the appeal within eight weeks after your rejected visa application. For more information on how to appeal, make sure to check your rejection form, as it will have instructions on how to continue with the appeal process.

Please be aware of the appeal process fee and that you are required to pay for it. The appeal fee is around €80.

About AtoZ Serwis Plus

AtoZ Serwis Plus is a reputable and well-known B2C immigration agency that has been providing specialized immigration services since 2009. With company registration offices in Poland, Portugal, Malta, Germany, and Romania, as well as partner offices in various countries worldwide, they offer individualized immigration services to clients globally.

Supported by Polish attorneys and with company registration numbers region: 382604058, NIP: 5252780856, KRS: 0000770916, AtoZ Serwis Plus Sp. z o.o. Is a Polish Overseas Career Consultant, and is considered one of the largest B2C immigration firms in Europe. They work closely with regulated and licensed immigration lawyers in their offices in Poland and Portugal.

AtoZ Serwis Plus has extensive experience in managing international recruitment projects and specializes in providing staffing services. They assist individuals from countries such as Ukraine, Belarus, Moldova, Russia, Georgia, Armenia, Bangladesh, Nepal, India, and others in finding employment opportunities in Serbia, Croatia, Romania, Poland, Malta, Portugal, Germany, and other European countries.

Their services cater to individuals seeking professional growth, as well as those looking to relocate permanently to Europe. AtoZ Serwis Plus charges reasonable fees for their services and offers flexible payment options.

Overall, AtoZ Serwis Plus aims to provide high-value immigration services, leveraging their expertise, international network, and partnerships to assist clients in achieving their career goals abroad.

How can AtoZ Serwis Plus assist you?

AtoZ Serwis Plus will provide the services listed below to get a Poland work visa:

Counseling: Get AtoZ Serwis Plus’ free counseling services .
Job services: Avail of AtoZ Serwis Plus’ job search services to find jobs in Poland
Reviewing requirements : AtoZ Serwis Plus reviews all your requirements for a Poland visa
Application process: We also help in completing your application process
Requirements checklist: AtoZ Serwis Plus also helps you in arranging the requirements for a Poland work visa
Complete visa application support
Assistance with collecting supporting documentation
Visa Interview Preparation – if required
Updates & Follow-up with the Consulate

Willing to work in Poland? Talk to AtoZ Serwis Plus , the Europe’s no.1overseas immigration consultant.

The requirements may vary depending on the specific visa category, but generally include a valid passport, employment contract, proof of qualifications, and sufficient financial means.

The processing time can vary, but it typically takes several weeks to a few months. It is advisable to apply well in advance of your planned start date.

Generally, a job offer is required to apply for a work visa in Poland. However, there may be some exceptions for certain categories, such as self-employment or entrepreneurship.

In some cases, a medical certificate may be required to demonstrate that you are in good health and fit to work. The specific requirements will depend on the visa category and your individual circumstances.

Yes, in most cases, you can apply for family reunification to bring your spouse and dependent children with you to Poland. Separate visa applications will be required for each family member.

Generally, the work visa in Poland is tied to a specific employer. If you wish to change employers, you will need to apply for a new work visa based on the new employment offer.

Yes, it is possible to extend a work visa in Poland under certain circumstances, such as a continued employment contract or business activity. The extension application should be submitted before the visa expiration.

Yes, holding a work visa can be a pathway to permanent residency in Poland. After meeting certain residency and employment requirements, you can apply for permanent residency.

Some occupations in Poland may require additional certifications, qualifications, or licenses. It is important to check the specific requirements for your desired occupation before applying for a work visa.

If your work visa application is rejected, you can review the reasons for rejection and consider reapplying with the necessary amendments or seeking legal assistance to understand your options.

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Poland Work Visa Interview (Questions & Answers)

Poland Work Visa Interview questions and answers

This post was most recently updated on January 16th, 2023

Interview for Poland National Employment Visa or Work Visa isn’t that difficult as people say it is. You would be surprised to know that you will be asked only 3 to 5 questions.

Yes, that’s it. That’s all the interview process there will be.

The only issue is, there are around 30 questions , and you will be asked 3 to 5 out of them . The questions can be random and will be different from one person to another. So, you have to be prepared, not only for the 5 questions but for all the possible questions.

I know the interview might sound intimidating, and you might be feeling nervous right now while reading this article.

But, I suggest you not to worry. After reading this article, you will be confident enough to go face the interview.

In this article, I will tell you what the interviewer might ask in the interview, the meaning of those questions, and give you sample answers to learn from.

Point to be noted:

Don’t answer a single word—answer in a full sentence.
Pronounce the words correctly.
Don’t lie about anything.
The majority of the questions would be asked from your work permit and work contract.

This article is a bit long, and it will take you a while to read the whole article. It will probably take you 20 to 30 minutes to complete reading the article.

If you are really interested in passing the Poland Work Visa interview , then I suggest you read the whole article without skipping a single sentence.

Take a pen and paper, and write down the questions and answers. This is for you. This article is written to help you. Don’t let it go to waste.

On that note, here are 17 topics with their questions and answers for the Poland work visa interview.

What is the name of the Company that sponsored you?

The interviewer wants to know whether you know the name of the Company by heart or not.

I know the Company’s name could be long and difficult to pronounce as it will be in Polish, but I suggest you recite it and make sure you know the name properly.

Also, in most cases, there would be an agent in between you and the Company. If the agent’s company name is there on your work permit as the sponsor, you have to tell the agent’s company name – not the one you will be working on after reaching Poland.

Suppose your agent’s company name is “A” and the Company you will be working on is “B.” If company “A” is registered as your sponsor, then your answer should be “A.”

Question: What is the name of the Company that sponsored you?

Answer: The name of the Company that sponsored me is (“B”).

Question 2: What is the name of the agency that sponsored you?

Answer: The name of the agency that sponsored me is (“A”)

What will be your job there?

The interviewer is asking about the “ job title ” and not the “ job description .” You have to keep this in mind.

Suppose you will be working as a “Machine Operator,” then a Machine Operator is your job title. What a “Machine Operator” has to do, that’s the job description. Many people get confused about this, and they start telling the job description, which is very wrong.

Question: What will be your job there? / What is your job title?

Answer: I will be working as a “Machine Operator.”

Only after the interviewer asks what the responsibilities of a Machine Operator are, then you tell the job description.

Question: What will you be doing as a Machine Operator?

Answer: As a Machine Operator, I will be doing a lot of things. Primarily, I will be operating the machine and do help in the production. I will also be taking care of the machine, cleaning the work area, preparing raw materials for the machine, and managing finished goods. My responsibility as a machine operator also would be to check the quality of the finished goods.

Make sure you know your job title and your job description very well. If you looked at your work contract, your job title and description would be there too. Learn it by heart.

How much is your salary?

The interviewer wants to know whether you are aware of your salary or not.

Now, there are two kinds of salaries. One is net salary, and another is gross salary. The gross salary is your total salary, and the net salary is the money that you get after all the deductions.

If the interviewer only asks. “How much is your salary,” then you have to tell the gross salary per month.

Question: How much is your salary?

Answer: I will be getting around 3100 PLN (Zloty) as gross salary per month.

Question: How much is your net salary per month?

Answer: My net salary per month is 2500 PLN (Zloty).

Question: How much will you be getting per hour?

Answer: I will be earning 14 PLN (Zloty) per hour as the Net Salary and 20 PLN (Zloty) per hour as the Gross salary.

The salaries mentioned above might be different from yours. Please, kindly look at your work permit for your salary structure.

I also suggest you click here to read the average salary in Poland for different sectors.

How many hours per week would you work?

If you look at your work permit and work contract, you will see how many hours you will get to work in a week or a month.

Question: How many hours will you work in a week?

Answer: I will work 40 hours per week.

Some people try to be smart and tell the interviewer that they will work for more than 40 hours a week if there is overtime work. It would be best if you never did that. Whatever is written on your documents, you should always answer accordingly.

The reason is, 40 hours per week is the fixed working hours. There is no guarantee of overtime work. So when asked how many hours, tell whatever is there on your work contract.

Where is the Company located?

The interviewer wants to know the address of the Company. You can find it on your work permit.

Question: Where is the Company located? / What is the location of the Company?

Answer: The Company is located at (Street name), (Municipality/Town name), (State name), Poland.

It would be a good thing if you could recite the postal number too.

Where is the sponsored agency located?

Remember, what I told you above about the sponsored Company? If an agency has sponsored you, then you should know the name of the agency too.

Before you go to the actual Company to work, you have to go to the sponsored agency first. There will be a few documents you would need to sign, and only then will you be sent to the Company. So, it’s very important to know the name and location of the agency.

Question: Where is the agency located? / What is the location of the sponsored agency?

Answer: The sponsor is located at (Street name), (Municipality / Town name), (State name), Poland.

Sometimes, the interviewer might also ask how far the agency from the Company is. It would be best if you answered: The agency is (distance) km far from the Company. Usually, the agency and the Company would be in the same place nearby.

Where is your accommodation?

The interviewer wants to know where you would be living in Poland after reaching there.

Accommodation is the place where you would live, eat and sleep.

Question: Where is your accommodation?

Answer: My accommodation is in (building name), (Street name), (Municipality / Town name), (State name), Poland.

Here are some other questions the interviewer could ask related to accommodation.

Question: How far is the Company from your accommodation?

Answer: The Company is 1 km far from my accommodation.

Question: How far is the agency from your accommodation?

Answer: The agency is 500 meters far from my accommodation.

Who would pay for your accommodation?

The interviewer wants to know if the Company will look after your accommodation fees or if you have to pay them yourself.

Usually, 3 cases happen.

The Company would pay for your accommodation.
The Company would pay half for your accommodation.
You would have to pay all the accommodation fees by yourself.

For all these 3 scenarios, there would be 3 different answers.

Question: Who would pay for your accommodation?

Answer: The Company will pay for my accommodation.

Answer 2: The Company will pay for half of the accommodation charge, and I will have to pay the other half.

Answer 3: I will be paying for the accommodation charge solely on my own.

Who would pay for your food?

The interviewer wants to know if you are aware of your food agreement or not.

Question: Who would pay for your food?

Answer: I will pay for my own food.

Your Company might provide food for you. If they do, it will be mentioned on your work contract.

In most cases, you have to take care of your fooding arrangement by yourself.

If the Company pays for the food, then your answer should be:

Answer: My Company will pay for the food.

What is the duration of your work contract?

The interviewer is asking how long you can work with that Company. Your work contract duration would also be mentioned on your work permit or work contract document.

Usually, the duration of the work contract is 1 year. After 1 year, the Company will renew your visa, but you shouldn’t say that to the interviewer. Whatever duration is mentioned on your work contract, you have to say that and nothing else.

Question: What is the duration of your work contract?

Answer: The duration of my work contract is of 1 year.

If it’s 6 months, then say 6 months. If it’s 2 years, say it’s 2 years. Usually, it’s not less than one year.

What will you do after your contract is finished?

The interviewer wants to know your intention of going to Poland. Many people go there to settle, but you should never say that in the interview.

Question: What will you do after your contract is finished?

Answer: I will return back to my home country after my contract is finished. I will start my own business and grow it with the experience I would have learned in Poland.

Obviously, your contract will be renewed after a year. But, you have to tell the interviewer that you don’t have any intention of staying in Poland after your contract is finished.

Who will pay for your travel expense?

The interviewer wants to know whether the Company will pay for your travel or you have to manage it by yourself.

Question: Who will pay for your travel expense? / Who will buy the plane ticket?

Answer: I will be paying for my travel ticket and expenses.

In most cases, you have to pay for yourself. But, if your company is willing to pay for your travel expense, then it would be mentioned on your work contract.

If your company will pay, then:

Answer: The Company will be paying for my tickets and all the travel expenses.

What is your travel plan?

You probably already have a travel itinerary. A travel itinerary is a document with all the information about your tickets, bookings, time, and transits.

The interviewer can ask multiple questions regarding your travel plans. So, make sure you have learned the dates and times properly. Here are some of the questions and answers related to your travel.

Question: Where will you fly from?

The interviewer is asking the name of the airport and the place in your country.

Answer: I will fly from (name of the airport), which is located at (place of the airport).

Question: When is the flight date?

Answer: My flight date is on (day-month-year) and (time).

Example: My flight date is on Monday, 25th June 2021, and the flight departure time is 9:00 o’clock in the evening.

Question: Do you have any transits?

In most cases, you will land in another country before reaching Poland. If you are flying from Asia, your transit country will probably be Qatar.

Answer: Yes, I have transit in Qatar for about 3 hours.

If you don’t have a transit, then:

Answer: No, I don’t have any transit.

Question: Where would you land in Poland?

You have to tell the name of the airport and the name of the place where the airport is located.

Answer: The plane will land in (Airport name), which is located in (place).

Example: The plane will land at the Warsaw Chopin Airport, which is in Warsaw.

Question: Who will come to receive you from the airport?

If you have friends in Poland, they will probably come to pick you up, but you should never say that to the interviewer.

Answer: The company representative will come to receive me at the airport.

I suggest you recite all the dates and times properly that are in your travel itinerary. Your flight date and time, transit time, and arrival in Poland time.

Tell me about your travel insurance.

The travel insurance document is one of the essential documents that’s required for the processing of the Poland work visa. I am sure you already have it. All the details would be there. Please read them carefully.

The travel insurance is also called “the TMI document,” which means “travel medical insurance document.” Don’t get confused.

Question: Where did you get your travel insurance from?

Answer: I have made the travel insurance from (name of the Company), which is located at (location of the Company).

Question: What is the duration of the insurance?

Answer: The duration coverage of the insurance is for one year.

Question: When does your travel insurance start and end?

Answer: The travel insurance starts from (Date: day/month/year) and ends on (Date: day/month/year).

Tell me about your passport details.

Question: What is your passport number?

Answer: My passport number is (your passport number).

Question: Where is your passport issued from?

Answer: My passport is issued from (Department of passport, Ministry of Foreign Affairs, location)

If it’s different on your passport, say that.

Question: Tell me the passport issue and expiry date.

Answer: My passport was issued on (day/month/year), and it is going to expire on (day/month/year).

Do you have any previous work experience?

The interviewer wants to know whether you have worked in the same field before or not. Most people lie on this question.

If you haven’t worked before or if you don’t have any work experience, please don’t lie. Just say, you don’t have any work experience.

Most of the agents tell you to lie to the ambassador, which is a very wrong practice. If you lie, the ambassador/visa officer will know, and they probably will reject your visa.

A lot of things in life happen for the first time. So, if you don’t have any prior work experience, tell them you don’t have one. I repeat, don’t lie.

Question: Have you worked in the same field before?

Answer 1 (Yes) : Yes, I have. I have 2 years of experience in the same field.

If the interviewer asks, tell them where you have worked, how many years, and why you left that job.

Answer 2 (No) : No, I haven’t. I don’t have any previous experience in the field, but I am really excited to learn new things at work.

Why did you choose Poland?

Question: Why do you want to go to Poland to work?

Answer: I want to go to Poland to work because I will be able to learn new things there. I will gain work experience as well as earn a good amount of money to support my family back in my country.

I am also fascinated by its culture, tradition, and standard of living.

Did you read the whole article without skipping anything?

If you did, and learned, and made notes, then let me tell you something, you will easily pass the interview.

Luck favors those who are dedicated. If you are dedicated enough to read 2800 words article, then I am sure you will pass the Poland work visa interview confidently, and eventually get the visa too.

You just learned 17 topics with their questions and answers , but you will only be asked 3 to 5 of them, as I said before.

It’s necessary to learn everything, but I suggest you focus more on the following questions and topics.

Job title and description
Company name, agency name
Company location, agency location
Accommodation address
Travel date, Transit, departure, and arrival time

I wish you all the very best for your Poland national employment visa interview . If you have any questions or concerns, please feel free to let me know in the comment section below. I will be happy to help.

You can also contact me at:

[email protected]

For more information, I suggest you read the following articles.

How to write a cover letter for the Poland work visa?

How to Write an Appeal Letter for the Poland Work Visa Rejection?

Cost of Living in Poland

Can you drink tap water in Poland?

Can you flush toilet paper in Poland?

Wow. I’m really really glad I came across your blog. It’s a big eye opener for me. Thank you so much. I do have a personal question, which I’ll relate by mail.

Poland Work Visa

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Australia Skilled Independent Visa (subclass 189)

Unlocking the doors to poland: your complete guide to obtaining a work visa, introduction.

Welcome to your comprehensive guide on obtaining a Poland Work Visa! Whether you’re dreaming of exploring Poland’s rich culture, pursuing career opportunities, or seeking new adventures, this article is your roadmap to navigating the visa application process with confidence and ease.

Understanding Poland Work Visas

Embarking on a professional journey in Poland begins with understanding the intricacies of Poland Work Visas. These visas grant non-EU/EEA citizens the legal right to reside and work in Poland for a specified period. Let’s delve into the essential details:

Navigating Visa Categories

Poland offers various visa categories tailored to different purposes, including employment, entrepreneurship, and education. Each category has specific eligibility criteria and application requirements, ensuring a streamlined process for applicants.

Employment Visa

The Employment Visa is designed for individuals intending to work for a Polish employer. It requires a valid job offer from a Polish company and serves as a gateway to fulfilling career opportunities in Poland’s thriving job market.

Key Requirements for Employment Visa

Secure a job offer from a Polish employer.
Provide evidence of sufficient funds to support oneself in Poland.
Submit a clean criminal record certificate.
Obtain health insurance coverage valid in Poland.

Proving Job Offer Validity

To prove the authenticity of the job offer, applicants must submit a signed employment contract or a letter of intent from the employer, specifying the terms of employment, salary, and duration of the contract.

Eligibility Criteria

Eligibility criteria for Poland Work Visas vary depending on the visa category and the applicant’s specific circumstances. However, certain fundamental requirements apply universally to all visa applicants.

General Eligibility Requirements

Valid passport with a minimum validity of six months.
Completed visa application form.
Biometric photograph meeting Poland’s visa photo requirements.
Proof of sufficient financial means to cover living expenses in Poland.
Health insurance coverage valid in Poland.
Clean criminal record certificate issued by the applicant’s country of residence.

Application Process

Navigating the Poland Work Visa application process involves meticulous planning and attention to detail. Understanding the sequential steps and required documentation is crucial for a successful application journey.

Step 1: Visa Application Submission

The initial step entails completing the visa application form accurately and gathering the necessary supporting documents. Applicants must ensure compliance with Poland’s visa requirements to avoid delays or rejections.

Required Documentation

Valid passport with sufficient validity.
Biometric photograph.
Job offer letter or employment contract (for Employment Visa applicants).
Proof of financial means.
Health insurance certificate.
Clean criminal record certificate.

Step 2: Visa Interview and Biometrics

Upon submitting the visa application, applicants may be required to attend a visa interview at the Polish consulate or embassy in their country of residence. Additionally, biometric data, including fingerprints and a digital photograph, will be collected during this stage.

Step 3: Visa Decision

Following the completion of the interview and biometrics, applicants await the visa decision from the Polish authorities. The processing time varies depending on the visa category and individual circumstances.

Poland Work Visa FAQs

What is the duration of a Poland Work Visa? The duration of a Poland Work Visa depends on the visa category and the terms specified in the employment contract or other relevant documentation. Generally, it ranges from several months to multiple years.
Can I extend my Poland Work Visa? Yes, certain visa categories, such as the Employment Visa, may be extended under specific conditions. Applicants must adhere to the extension guidelines outlined by the Polish authorities and submit the required documentation before the visa expiration date.
Do I need to know the Polish language to obtain a Work Visa? While proficiency in the Polish language is not a mandatory requirement for obtaining a Poland Work Visa, some employers may prefer candidates with basic language skills. However, English proficiency is widely accepted in professional settings.
Is there a limit on the number of Work Visas issued annually? Poland does not impose a specific quota on the issuance of Work Visas annually. However, visa applications are evaluated based on individual eligibility criteria and prevailing immigration regulations.
Can I work in Poland without a Work Visa? No, working in Poland without a valid Work Visa or residence permit is illegal for non-EU/EEA citizens. Violating immigration laws may result in penalties, deportation, and future visa restrictions.
What are the healthcare benefits for Work Visa holders in Poland? Work Visa holders in Poland are entitled to access the country’s public healthcare system upon obtaining health insurance coverage valid in Poland. Additionally, employers may offer private health insurance as part of employment benefits.

Congratulations on completing your journey through the intricacies of obtaining a Poland Work Visa! Armed with valuable insights and actionable information, you’re ready to embark on your professional adventure in Poland with confidence and determination.

+48 666 610 166 (Contact in English)
+48 22 400 33 44
[email protected]

Applying for Poland Work Permit & Visa: How to Get a Job and Apply

Applying for Poland Work Permit & Visa: How to Get a Job and Apply

Welcome to the comprehensive guide on how to apply for a work permit and visa in Poland as a foreigner. This article will cover the entire process, including the different types of work permits, required documents, application procedures, and employment requirements.

What is the process for obtaining a work permit in Poland?

When applying for a work permit in Poland, it is important to understand the different types available. These include temporary work permits, seasonal work permits, and special permits for the citizens of Armenia, Belarus, Georgia, Moldova and Ukraine. Each type of permit has specific requirements and duration.

Required documents for a work permit application typically include a valid passport, a letter of intent from the employer and proof of qualifications or experience in the relevant field. The exact documents may vary based on the type of work permit being applied for.

The steps involved in the work permit application process often include obtaining a job offer from a Polish employer, submitting the necessary documents to the regional labor office, and awaiting approval from the relevant authorities, what finishes by issuing the labor market test certificate.

How to apply for a Polish visa with the right to work as a foreigner?

Foreigners seeking to work in Poland need to understand the specific requirements for a work visa. This typically involves having a valid work permit, confirmation of booking the place of stay for at least for the first 30 days of stay in Poland and proof of sufficient funds to support themself during the stay in Poland.

The application process for a national visa with the right to work requires submitting the necessary documents to the Polish Embassy or consulate in the country relevant to the place of residence or origin. These documents should include completed visa application form, valid passport, and proof of health insurance.

Employment restrictions for foreigners with a work visa in Poland may apply to specific industries or job positions, and it is important to be aware of these restrictions before starting employment in the country.

What are the employment requirements for working in Poland?

To be able to work legally on the ground of Poland, the foreigner should possess a valid visa and valid work permit, issued by the current employer. These requirements ensure that foreigners are legally eligible to work in the country.

Types of jobs available for international workers in Poland vary across industries, including IT technology, engineering, healthcare, and finance. The duration of work permits and visas for different types of employment may also differ based on the specific job and employment contract.

Duration of work permits and visas for foreign workers in Poland ranges from temporary contracts to long-term positions, with the option for renewal or extension based on the individual’s employment status.

How to find job offers in Poland?

Looking for the job offer in Poland can be done through various channels, including online job portals, recruitment agencies, and networking events. It is essential for foreign job seekers to research and identify suitable positions based on their qualifications and skills.

Steps to apply for a job as a foreigner involve preparing a well-crafted resume and cover letter, actively reaching out to potential employers, and participating in interviews. Navigating the process of searching for a job offer in Poland requires persistence and effective communication with potential employers.

What are the regulations for residency and work permits in Poland?

Understanding the requirements for obtaining a residence permit in Poland is crucial for long-term stay in the country. This typically involves having a valid reason for residing in Poland, such as employment, studies, or family reunification.

Holders of Polish work permits and temporary residence permits must consider that certain obligations are placed on them according to current Polish immigration law.

The duration and renewal process of work permits and residency in Poland depends on the specific circumstances of the individual, with options for extending permits or transitioning to permanent residency status.

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5 Tips for a Successful Work Visa Application in Poland

The first document any expat should obtain is a Poland work permit if they intend to relocate to Poland due to a new employment offer. Every foreign worker in Poland must have valid visas and work permits, in accordance with immigration regulations.

Unfortunately, Poland is not very accommodating when it comes to visa policies for foreigners, and visas are only issued if no Polish citizen is available to fill the position.

However, don’t worry; Poland Work Visa Consultant in Dubai are here to assist you. In this blog we give you few tips on getting a successful work visa application in Poland.

Types of Poland Work Visa Available:

Any foreign worker in Poland must have a work visa. The following types of work visas are available in Poland:

The most well-known work permit is this one- if you are hired by an employer with a registered office in Poland pursuant to an employment agreement or a civil law contract.

If you are a board member who has lived in Poland for a total of more than six months during the course of the last 12 months, this work permit is authorised.

If you are sent to Poland by a foreign employer for more than 30 days in a calendar year to work for the foreign employer’s subsidiary or branch office, you may apply for this work permit.

If a foreign employer temporarily transfers you to work in export services, you are qualified for this visa. There cannot be a branch or subsidiary of the foreign employer in Poland.

If you engage in employment-related activities that don’t fit into the aforementioned four categories, you may be eligible for this visa.

Common Mistakes to Avoid Rejection of Poland Work Visa:

1. Past or Current Criminal Records

The applicant’s activities and historical circumstances have a significant role in the consular officer’s decision to grant a work visa. In certain situations, the candidate may be rejected if they are deemed to pose a threat to internal security or public policy (i.e. terrorism, drug abuse, child abuse, addiction, other serious crimes).

2. False Travel Documents

All individuals (applicants) who seek to provide false travel documents to the embassy or consulate, trying to falsify their identity, using a fake identity, have the same outcome: an absolute denial of their visa application and other negative outcomes that follow.

3. Damaged and Invalid Passport

Having a passport that has not been kept in excellent shape could result in a visa being denied. Such situations include missing or detaching passport pages, a damaged passport cover, and more. The consular official may reject your visa application for a different reason, such as if you provide a passport that is unacceptable to the Embassy or Consulate.

4. Not Meeting the Salary Requirements

It is usual for candidates for worker visas to be turned down because they fall short of the income threshold for the position. This could be as a result of their improper application of the lower salary criteria and misreading the regulations. It could also be that when determining their eligibility, they did not apply the proper “going rate.”

5. Documents in Wrong Format

Even if you satisfy all of the aforementioned requirements, your application may still be rejected if the required paperwork is not submitted in the right format. It is crucial that this is done appropriately, for instance, if you are asked to produce an original document along with a certified translation.

Similar to this, it is crucial to include all the information requested if you are asked to submit a letter from your company on letterhead paper outlining your employment.

Get Your Dream Work Visa with Trenity

Work visas and work permits are different in Poland, and the application process is arduous and multi-step. By working with Trenity and its internal experts, you can get a one-stop solution for the entire cycle.

Additionally, we will handle the applications continuously and keep you updated on their developments. Any issues pertaining to your Poland Worker visa can be taken care of by Immigration Consultants in Abu Dhabi.

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Poland — 14 min

Work permits and visas in Poland: an employer’s guide

If you want to hire an employee in Poland or relocate a team member to the country, you’ll have to make sure they have the right legal status.

Polish immigration laws can be complex, especially if you have limited knowledge about international hiring. While hiring abroad, you'll have to follow local labor and tax laws and ensure legal compliance while you pay and manage employees.

In this article, we’ll take you through the work permits and work visa process in Poland, eligibility criteria, and processes for employee work visa sponsorship. We’ll also briefly look at how an employer of record like Remote can make it easy for you to hire in Poland.

The importance of immigration compliance in Poland

Who is eligible to work in poland, do non-citizens need a work visa or work permit in poland, what are the eligibility requirements for a work visa in poland, what are the long-stay visa types in poland, how to apply for a work permit in poland, how do you get a work visa for poland, what is the process for employee work visa sponsorship in poland, what are the visa requirements for digital nomads in poland, navigating visas and work permits in poland with remote.

The rise of remote working means that workers can now work across the globe while they travel. In response, many countries have introduced laws that restrict individuals from working on a tourist visa.

New regulations on remote work came into force in Poland in 2023 which places new obligations on employers to make sure that provisions are in place to support remote workers.

If individuals are found to be working illegally, they may be subjects to fines and deportation. If employers hire individuals without the correct work permit, they may also receive hefty penalties and/or be banned from working in the country.

Given these stringent rules, companies need to make sure that their team members are working legally and are always compliant with local laws.

Get your Remote Relocation Guide

Learn how to simplify your planned relocation with this walkthrough guide. We outline the key steps for you and your employer to enable a compliant, efficient, and hassle-free move.

Foreigners who can legally stay in Poland and have a work permit can lawfully work in the country. Those who hold a residence card with an “access to the labor market” note can also work without applying for a visa.

However, those who solely possess a tourist visa or visa to visit friends or family cannot perform any paid work. European Union citizens, as well as citizens of Norway, Iceland, Liechtenstein, and Switzerland, and their family members can legally work in Poland without a work permit. There are also a few countries from outside the EU/Western Europe region that are granted access to the Polish job market. These include nationals of Moldova, Ukraine, Armenia, Georgia, Russia, and Belarus.

However, citizens of these countries can only work without a visa for no longer than six months within each subsequent period of 12 months. If they exceed this limit, then their Polish employer needs to submit a special declaration to the labor office, stating that they wish to hire them on a long-term employment contract.

There’s also a possibility of applying for a seasonal worker permit , which lets the foreigner work in Poland for nine out of 12 consecutive months.

Yes, a legal work permit status is generally necessary for non-citizens to work in Poland.

As explained before, there are several countries whose citizens don’t have to apply for a work visa or work permit if they decide on a short-term stay.

Those who are eligible for visa-free entrance can cross the border into Poland solely based on a passport or (for EU citizens, a national ID card). However, they must remember that they can only conduct work under the visa-free regime for no longer than 90 days during a 180-day period. If they wish to work in the country for a longer period, then they need to apply for a residence permit (which EU citizens are entitled to upon request).

How is the Schengen visa applicable?

A Schengen visa is required for some nationals to enter any country within the Schengen area (Poland falls within the Schengen area).

The good news for businesses is that an individual can also apply for a Business Schengen visa, which allows them solely to execute their current business agenda while on Schengen territory. So, if the employee were to spend a few weeks on Polish territory to represent your interests, then they would safely be able to do so with this document.

However, it’s critical to understand that a Business Schengen visa does not function as a work permit, i.e., it does not grant the holder access to the local labor market.

That being said, if a worker has a Polish national employment (Type D) visa, which we discuss later in this article, they would be automatically permitted to seek employment not only in Poland but also in other Schengen Area states.

How is the European Union Blue Card applicable?

A European Union Blue Card is a special, temporary residence permit, which is granted to those who wish to enter the EU for “highly-qualified employment”. It’s given to foreigners whose skills are highly in demand in the country they want to move to.

The card gives the individual the right to perform the type of work they’ve declared on their application. It’s valid for anywhere between three months to three years.

To apply for a Blue Card, an applicant needs to meet at least one of the following criteria:

Have a higher education diploma relevant to the type of work they want to perform, or

Prove that they have at least five years of work experience in the field (which can be treated as an equivalent of the years spent on formal education).

The eligibility requirements depend on the type of Poland work visa or work permit the foreigner is applying for. They also vary depending on whether they’re entering the country to work for a specific employer or want to set out on a job hunt.

If a foreigner wants to perform commercial work for their own business but isn’t seeking employment, then a Business Schengen visa might be the right choice. Meanwhile, others might be invited into the country by an employer, who would like to hire them for their high-level or unique skills, as is the case of the Blue Card.

As mentioned, some nationals (mainly those from EU member states) can be hired on the same terms as your Polish full-time employees, provided that they register themselves as residents.

Before you apply for a visa in Poland, you have to consider the nationality of the employee, their contract duration, and the circumstances of their work.

In Poland, long-stay visas are known as Poland Type D visa, or National visa. Foreigners from non-EU/EEA countries who wish to reside in the country for anywhere between 91 and 365 days a year must apply for this document.

Type D visas are most commonly granted for family reunions, work, and gaining higher education. It’s also given to anyone with Polish roots, who can present a Card of Pole ID.

Some Type D visas are granted for multiple entries to the country, while others let them enter Poland just once or twice. Let’s look at the main national visa types that allow for work. For a full list of Type D visas, including those that don’t require a work permit, visit the Migrant service.

If you want to employ a foreigner, you’ll have to apply for a work permit on their behalf at the local Voivodeship office. For this purpose, you’ll need to submit the following documents:

The application form

Proof of paying the application fees

Proof of the employer’s legal status, issued by the National Court Register

Records of the employer’s economic activity

Scans of the employee’s passport

A confirmation of the health insurance

A company deed

Employer’s profit/loss statements

A copy of the employment contract.

Bear in mind that employers who hire foreigners based on a work permit have the same duties towards them as towards Polish citizens. Therefore, before you bring a non-European citizen on board, you should:

Verify if they have a valid residence permit

Copy the residence permit, and keep it on file until the employment comes to an end

Prepare and sign a written contract, in line with the terms of the work permit

Share a copy of the work permit with your international employee

Inform the foreigner what they’ll have to do to get the work permit or extend it.

Inform the voivode within seven days if the foreigner:

doesn’t start working within three months of issuing the work permit

stops working for more than three months

ends the employment three months before the expiration of the permit.

Luckily, if you work with a partner like Remote, you can significantly accelerate this process. We will handle legal eligibility checks on your behalf. All you have to do is ask your employee to submit the right documentation to our platform. Our expert Mobility team will perform a work eligibility check to make sure the provided work permit is valid. If it turns out that it’s invalid or hasn’t been submitted, we will help you get one as soon as possible.

To get a Poland work visa, an employee has to submit the following documentation:

A valid passport — it shouldn’t expire within the next six months.

A visa application form, must be completed via the e-Konsulat system. It must be printed and signed.

Portrait photos in color. The dimensions are the same as in the Schengen visa.

Flight itinerary

Travel health insurance covers at least €30,000. After arriving in Poland, the employee will have to apply for long-term health insurance either through the Polish National Health Fund or via a private insurer.

Proof of accommodation

Original version and a copy of the work permit, which must be provided by the employer

Letter of employment, signed by the employer. It has to include the job position, salary, and other employment details.

Work employment certificate or a CV. Any documents, which boost employee credibility and show they’re fit for the job, should be attached to the application.

Police clearance certificate, to show lack of criminal background.

After receiving the work permit, or a declaration, the employee should apply to the Polish consulate in the country where they reside to get their work visa.

On average, it takes up to 12 days to process the application for a Poland work visa. However, sometimes it might take as long as six weeks. That’s why it’s highly recommended to apply for a work visa at least 2 months before arriving.

An employer can sponsor a visa not only for those looking to enter Poland based on a Poland work visa, but also for those who are currently legally based in the country.

In the case of the former, the hiring party should provide a letter or other type of formal declaration, that states their readiness to employ the foreigner. These statements are then submitted to and filed by the regional labor office. Upon such a document, the person should then schedule a meeting at their nearest Polish consulate and apply for the visa. Upon the employee's arrival in the country, the employer is required by law to keep copies of documents that certify the legality of the foreigner’s employment. These should be presented to relevant authorities, should these visit the employer’s headquarters.

Meanwhile, if you wish to employ a foreigner who currently resides in Poland based on a national visa, then you must check if their residence permit grants them access to the labor market. If it doesn’t, you’ll have to apply for a relevant Poland work visa type or work permit.

While this is a complex and time-consuming process, the good news is you can partner up with an expert like Remote, who will handle the paperwork for you as part of our Relocation service . Our Mobility team will help ensure that you’re compliant while recruiting, hiring, and moving employees to Poland.

Currently, Poland doesn’t offer a special visa for digital nomads. Those who aren’t EU citizens must be employed by a Polish company to be able to settle in the country.

Digital nomads can apply for the following visas as an alternative to a digital nomad visa offered by other countries:

What is Poland’s Freelance visa?

This type of visa is valid for up to two years, and it can be renewed if necessary. To qualify, digital nomads must have Polish brands as customers. Having international ones only will not suffice. There are three types of freelance contracts, which can be used while working remotely in Poland.

Umowa zlecenie — it’s the most popular employment contract, which governs the relationship between the employer and the contractor/employee. It offers more favorable taxation, and it’s easier to terminate if needed.

B2B contract — this type of arrangement requires the contractor to set up a company and issue invoices to the contracting party. They’re responsible for paying their own taxes and aren’t subject to any benefits.

Umowa o dzieło — freelancers get paid for a specific task instead of the hours they’ve put in to complete it.

What is Poland’s Type C Visa

Also called a Schengen visa. It allows foreigners to live in Poland or any other country, that is part of the Schengen area for up to three months within 180 days. It’s a short-stay visa, and digital nomads aren’t required to pay any taxes to the Polish government.

What is Poland’s Type D Visa

It’s a long-term residence permit. Foreigners have the right to stay in Poland for over three months, either continuously or for several successive times. However, their total stay on the same visa can’t exceed one year. After this time, they need to have it renewed.

We know that relocation can be stressful for employees and employers alike. Apart from understanding visa requirements and handling paperwork, you'll also have to make sure you stay compliant with local labor rules while you hire and pay employees abroad.

Working with Remote can make global hiring a simple and stress-free process. Remote can help you minimize legal risks while handling HR processes such as onboard, payroll , and benefits . Remote can also help you:

Manage the visas and immigration process

Avoid permanent establishment risk

Understand international taxation

Stay compliant with local labor laws.

To make sure your relocation goes as smoothly as possible, take a look at our relocation guide. You can also contact our Mobility gurus for guidance on how to relocate employees to Poland right away!

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Poland Schengen Visa

03 Nov 2022

Applications for Schengen Visas in Poland

Poland, the sixth-most populous member of the EU, has a population of 38.307 million people and a land area of 312,696 km2. The nation, officially known as the Republic of Poland, has one of the EU's most vibrant economies.

Since it entered the Schengen Area in 2007, all visitors from around the world can enter Poland with a Schengen visa and submit an application for one at the Polish Embassy or Consulate in their home country.

With 15 UNESCO World Heritage Sites, its capital Warsaw, and other significant towns including Kraków, ód, Wroclaw, Pozna, Gdansk, and Szczecin, Poland has a burgeoning tourism industry.

The Wawel Castle, Auschwitz-Birkenau, Malbork Castle, Gdansk Old Town, Masurian lakes, and of course Poland's capital Warsaw are a few of the country's major tourist destinations.

Entry requirements for Poland

You will need to show the Austrian border guard your travel and identification documents when you arrive at the Polish port of entry. If you are an EEA citizen, all you need to bring is a form of identification.

On the other hand, if you are not an EEA citizen, you must provide the following paperwork:

a valid passport or other travel authorization. issued during the last ten years, valid for at least three more months beyond your anticipated date of exit from Schengen.
a visa if you are required to have one by Polish law.
Documents demonstrating the intent to stay and its terms. like a letter of invitation.
evidence of adequate financial resources. 67.76€ or 300 PLN as a minimum for stays of three days. And if your journey is longer, at least 100 PLN ($22.59) or 22.59€ each day of stay.

In addition to these papers, the Polish border guard could inquire about your visit to Poland by asking you:

What is your purpose for visiting Poland?
How long do you intend to stay in Poland?
Where are you going to stay in Poland? Etc.

Remember that the border police have the last say in whether or not you are allowed to enter Poland. After reviewing your documentation, the Polish border guard may let you into Poland and the Schengen area if they determine that you pose no threat to Poland.

When entering Poland, kindly make sure the Polish border guard stamps your passport. If you leave Poland without a stamp, you risk being fined or imprisoned.

To enter Poland, who needs a Schengen visa?

Apply for a short-stay visa to enter Poland and any other member country of the Schengen zone , before heading to this area, if you belong to one of the following categories:

You are a passport holder of a third-world country that has not reached a visa liberalization agreement with the Schengen states.
You are a passport holder of a third-world country that has signed a visa liberalization agreement with the Schengen states, but you were previously rejected from entering Poland or any other Schengen country.

What Paperwork Is Necessary for a Schengen Visa Application for Poland?

Due to the Schengen Visa Code, to enter the Republic of Poland you will need to fulfill the Poland visa requirements. The mandatory required documents for a visa to Poland are as follows:

Polish visa application form . Fulfill the form with your computer, print it, and sign it at the end.
Two identical photos . The photos should be in passport format – a recent whole-face capture with a light background. See photograph requirements & specifications.
Your valid passport . It should contain at least two blank pages in order to be able to affix the visa sticker. Check the validity of your passport before you apply, since it must be valid for at least 3 months beyond the date you exit the Schengen territory. It must be no older than 10 years, as well.
Copies of your previous visas (if applicable).
Poland Travel Health Insurance . You are required to submit a document, which confirms that you have purchased travel insurance for Poland and the whole territory of Schengen, with a minimum of €30,000 coverage for medical emergencies, and repatriation in case of death.
Round-trip Flight Itinerary . Evidence you have a booked flight, to enter and leave Poland. This document should specify flight numbers, dates, and your details.
Proof of accommodation . A document that shows where you will stay in Poland I.e. a hotel reservation.
Proof of sufficient financial means for the period of stay in Poland . The Polish embassy/consulate wants you to prove that you have a minimum of 300 PLN or 67.76€ per 3-day stay. And an amount of at least 100 PLN or 22.59€ per day of stay, if your trip is longer than three days. If the accommodation costs are covered by a third party or prior to travel, the daily amount reduces to 20 PLN or 4.52€
A cover letter. A personal letter in which you explain why you are applying to visit Poland, how long you plan to stay, when will you leave, and other details.
Proof of civil status . This could be a marriage certificate, birth certificate of children, death certificate of spouse, etc.

Based on Your Employment Status, Additional Polish Visa Requirements

The additional Poland visa requirements depending on your working status are as follows:

If employed:

Employment contract
Current bank statement for the latest 6 months
Leave permission from the employer
Income Tax Return (ITR) form

If self-employed:

A copy of your business license
Company bank statement for the latest 6 months
Income Tax Return (ITR)

If a student:

Proof of enrollment
No-objection certificate from school or university
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If retired:

Pension statement of the latest 6 months

If applicable:

Proof of regular income generated by a property, for the last 6 months

Additional Polish Visa Requirements for Minors

Minors applying to get a short-stay visa to Poland, or parents applying for their minor child to get a visa, will need to complete the following additional Polish Visa Requirements in their application file:

Birth certificate of the minor traveling to Poland.
Poland application form signed by both parents.
Family court order. In cases where only one parent has full custody over the child.
Certified copies of ID/passport of both parents
If the minor will be traveling alone with another person:
An original copy of the accompanying person’s passport page containing the holder’s data, expiry date, a recent photograph, and a valid visa copy.
A notarized parental authorization to travel to Poland, signed by both parents/guardians

*Note : When applying at the Polish embassy/consulate in their home country, the guardian or parent should accompany the minor.

Additional Conditions Depending on the Reason for Entry into Poland

Depending on your purpose for visiting Poland, you may need to present some additional documentation to demonstrate that you are eligible to enter and remain in Poland. Find the additional Poland visa requirements listed below based on your reason for visiting.

Poland Airport Transit Visa Requirements

If Poland is not your destination country, but instead you only need to land at one of the Polish airports, in order to take another flight that will take you to your non-Schengen destination country, you will need to apply for a Poland Airport Transit Visa.

Required Documents for an Airport Transit Schengen Visa to Poland

When applying to obtain a Poland Airport Transit visa, you must provide the following additional documents:

A valid visa (if needed) for the final country one is traveling to.
The flight ticket for the final country you are traveling to.

Poland Transit Visa Requirements

Foreign nationals who need to disembark at a Polish harbor to take another vessel to their non-Schengen/EEA destination country will need to apply for a Poland Transit Visa.

Required Documents for a Transit Schengen Visa to Poland

When applying to obtain a Poland Transit visa, you must provide the following additional documents:

A valid visa (if required) for the final country you are traveling to.
The ticket for the final country you are traveling to.
Original and photocopy of Seaman’s book (required only for seafarers).
Letter from the inviting Shipping Company . Issued by the inviting Shipping Company in Poland (required only for seafarers).
Employment contract . Contract with the navigation company/ship in order to board the ship (required only for seafarers).

Poland Tourist Visa Requirements

You shall apply for a Polish Schengen Tourist visa if you wish to visit Poland for vacations or for sightseeing and experiencing the country and its culture.

Required Documents for a Tourist Schengen Visa to Poland

When applying to obtain a Polish Tourist visa, you must provide the following additional documents:

Bank statement . Preferably for the last 6 months.
Travel Itinerary . A description of your trip day-to-day.
Proof of how you will be financing your trip to Poland .

Poland Visitor Visa Requirements

If you want to travel to Poland in order to visit a friend or family member that lives there, upon their invitation, then you will need to apply for a Polish visitor visa.

Required Documents for a Schengen Visitor Visa to Poland

When applying to obtain a visa to visit your friends or relatives in Poland, you must provide the following additional documents:

Written and signed invitation from the inviting person, which states the conditions of visit, period of stay, who covers expenses, etc.
An official invitation registered with appropriate Polish authorities (Urzad Wojewodzki)
Photocopy of the inviting person’s Polish/EU passport/national ID (if applicable) and – in case the inviting person is not a Polish/EU citizen – photocopy of the inviting person’s visa or residence permit in Poland/EU;

Poland Business Visa Requirements

When traveling to Poland in order to engage in activities related to business, i.e. visiting a business/company, having meetings, making business deals, recruiting, to train, or other similar activities, you will need to hold a Polish Business Visa.

Required Documents for a Business Schengen Visa to Poland

When applying to obtain a Polish Business visa, you must provide the following additional documents:

A letter from your employer . In this letter should be stated why you will be traveling to Poland.
Invitation letter from company/authority in Poland with full address, stating the purpose and duration of the business trip.
Evidence on the purpose of entry – information on event/congress/trade fair, i.e. information about organizer/host incl. full address in Poland, duration of the event, and purpose of participation (e.g. confirmed congress participation, trade fair visitor’s ticket or exhibitor’s ticket, confirmation proof of trade fair exhibitor).
Proof of trip financing . Regarding your expenses during your stay in Poland, either the employer or the partner company must state coverage of expenses on the letter or invitation.

Poland Study Visa Requirements

You should apply for this visa if the main purpose of your trip to Poland is to attend a study course, training or an internship related to your field of study.

Required Documents for a Student Schengen Visa to Poland

When applying to get a Polish Student visa, you must provide the following additional documents:

Acceptance/enrollment letter allowing attendance of courses.
No objection letter from the educational institution where you are currently enrolled (if applicable).
Internship agreement. Signed between the company in Poland, the establishment of origin, and the trainee.

Poland Medical Visa Requirements

If you want to enter Poland in order to seek medical treatment and undergo health therapies, surgeries, or similar, then you will need to apply for a Polish Medical Visa, prior to your trip.

Required Documents for a Medical Schengen Visa to Poland

When applying to get a visa to receive medical care in Poland, you must provide the following additional documents:

A local medical report . Issued from a doctor/clinic/hospital in your home country, confirming that you need medical treatment in Poland.
A medical attestation from the hospital or doctor in Poland , confirming the date of your appointment as well as your medical situation. It should also confirm that the hospital can perform the specific medical treatment and that you will be accepted accordingly.
Proof of financial arrangement made. Pre-payment of the treatment or other proof of sufficient financial means to cover the medical treatment and related expenses, such as additional insurance.
Correspondence between the sending and receiving sides .
Official confirmation of the treatment/appointment by the receiving medical institution (hospital/clinic).

Poland Visa for Cultural/Sports/Film Crew/Religious Purposes Requirements

If you are a member of a film crew traveling to Poland for movie scene shooting, or you wish to attend a cultural / sports / religious event in Poland, then you will have to apply for a short-term Polish Visa for Cultural, Sports, Film Crew, or Religious Purposes.

Required Documents for a Schengen Visa to Poland for Cultural, Sports, Film Crew, or Religious Purposes

When applying to get a Polish visa for the purpose of attending a Cultural / Sports / Religious Event in Poland you must provide the following additional documents:

Invitation letter from the relevant body in Poland with details on the nature of events or activities that are to be held in Poland.
Entry tickets to the event.
Enrollment conditions & detailed program of the event in Poland .
Other documents present the names of the applicants (crewmembers) and other relevant information about the event.
Proof of previous performances . Participation in previous festivals and ceremonies (cultural, religious), sports competitions, winners' certificates, and proof of world/international ranking (sports).
Documents proving the applicant’s qualifications for the purpose of the visit, i.e. proof of employment in a related field, career history; certificates, diplomas, etc.

Poland Visa for Spouse of Polish National Requirements

If your spouse (husband or wife) is a Polish national, and you wish to travel to Poland for a short-stay visit, then you can apply for a Poland Visa for the Wife/Husband of a Polish Citizen.

Required Documents for a Polish Schengen Visa for the Wife/Husband of a Polish Citizen

When applying to get a Polish visa as the spouse of a Polish national/citizen, you must provide the following additional documents:

Proof of Polish citizenship (ID card or consular card or certification of Polish nationality or naturalization order).
Polish marriage certificate.
Polish family record book.

Poland Official Visit Visa Requirements

When traveling to Poland as a member of an Official Delegation representing the government, an institution or an organization, you will need to apply for a Polish Visa for Official Visits.

Polish Schengen Visa for Members of Official Delegations

When applying to get a Polish visa as a member of an official delegation, you must provide the following additional documents:

The official invitation copy.
Evidence about the purpose of the journey (negotiations, meetings, events by intergovernmental organizations, consultations).

How to Apply for a Polish Short-Stay Visa?

In order to complete the application process to obtain a short-stay visa to Poland, you must follow these steps:

Find out where you need to apply for a visa to Poland.
Choose the right Poland visa type . Based on the purpose of your travel to Poland, choose the right visa type to apply for.
Figure out where you need to apply for a Poland visa.
Collect the required documents for a visa to Poland. Make sure you collect the right documents for the type of Polish visa you are applying for and that they all comply with the criteria as defined by the Polish embassy or consulate in your country of residence.
Make a visa appointment.
Attend the visa interview .
Wait for your application to be processed .

Where to Apply for a Polish Short-Stay Visa?

Where you need to lodge your application depends on the Polish authorities in your country of residence. You will have to apply at one of the following Poland diplomatic bodies in your home country:

The Polish Embassy
A Polish consulate
A Visa Application Center to which Poland has outsourced visa submission
The Embassy / Consulate of another Schengen country to which Poland has outsourced visa submission

Who Can Apply for a Schengen Visa at the Polish Embassy / Consulate / VAC?

Additionally, the Polish embassy/consulate will process your application only if you meet the following criteria:

Poland is the only Schengen country you will be visiting.
You will visit other Schengen countries, but you will be spending more days in Poland
You will be spending an equal amount of days in each country, but you will enter the Schengen Zone through Poland.
A citizen of the country from where you are applying.
A foreign citizen on a permanent/temporary residence permit in the country from where you are applying.

You cannot apply for a short-stay Polish visa from a country in which you are currently on a visa.

How Long Does It Take to Get a Polish Visa?

The processing time for a Poland short-stay visa takes no longer than 15 days . Exceptional cases may take up 30 days, since the Polish embassies may have to consult with other Schengen consulates.

To avoid any delay in the issuance of your Polish short-stay visa, you should submit your application as soon as possible, though no earlier than three months before you travel to Poland.

How Much Does It Cost to Apply for a Polish Visa?

The Polish Schengen Visa fees are as follows:

Poland visas for adult travelers – €80
Poland visas for children (6 – 12 years) – €40
Poland visas for children (under 6 years) – Waived

Moreover, according to the applicant’s nationality, the purpose of the visit, and some other factors, there are some categories of applicants exempt from paying the fee and others that need to pay a lower amount as well.

How Long Can We Stay in Poland Without a Visa?

The permitted length of your visa-free stay in Poland depends on your nationality. If you are a passport holder of one of the following, you can enter Poland visa-free, and stay there for up to 90 days:

EU / EEA member countries– you need to register with the relevant Polish authorities if you wish to stay longer.
Australia, Israel, Japan, Canada, New Zealand, the Republic of South Korea, or the United States of America – you need to obtain a residence permit within three months of arrival in Poland if you wish to stay longer.
Poland visa-exempt countries – you need to obtain a Polish National visa for long stays from your country of residence if you wish to stay longer.

Whereas, if you are a passport holder of any of the countries that still have not signed a visa-free agreement with the Schengen Area, you must obtain a visa before heading to Poland, or any other Schengen member country.

IMPORTANT : Make sure you understand the 90/180 Schengen Visa Rule. Do not violate this rule, not even for one day, since you may face consequences for overstaying in the Schengen territory.

Can I Extend My Schengen Visa in Poland?

Yes , you can extend your Polish Schengen visa, but only in exceptional cases where new facts and special reasons arise after entry into Poland, such as i.e. humanitarian reasons or force majeure.

The Civil and Migration Affairs Departments in Voivodeship Offices, where you can apply for a visa extension in Poland are as follows:

Wojewoda Mazowiecki
Wojewoda Kujawsko-Pomorski
Wojewoda Lubelski
Wojewoda Lubuski
Wojewoda Łódzki
Wojewoda Małopolski
Wojewoda Dolnośląski
Wojewoda Opolski
Wojewoda Podkarpacki
Wojewoda Podlaski
Wojewoda Pomorski
Wojewoda Śląski
Wojewoda Warmińsko-Mazurski
Wojewoda Świętokrzyski
Wojewoda Wielkopolski
Wojewoda Zachodniopomorski

Can My Polish Schengen Visa Be Revoked?

Yes, your Poland visa can be revoked , in case the competent Polish authorities conclude that the conditions for issuing the visa are no longer met.

If you are in Poland when the decision on the revocation of your visa happens, you will be given a deadline to leave Poland. If you do not leave Poland or the territory of Schengen within this period, you will then be considered an illegal resident in Poland.

Please note that failure of the visa holder to provide the border officer, with the entry requirements, may also lead to a decision to annul or revoke the visa, though not automatically.

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How to Write Poland National Visa Refusal Appeal Letter

In the unfortunate event of a Poland national visa refusal, applicants have the option to submit an appeal letter to challenge the decision. Writing an effective appeal letter is crucial in presenting a strong case for reconsideration. This article provides guidance on how to write a persuasive Poland national visa refusal appeal letter that increases the chances of a successful outcome.

Understand the Reasons for Refusal

Before writing the appeal letter, it is crucial to thoroughly understand the reasons provided in the visa refusal notice. Carefully analyse each reason and identify the specific concerns raised by the authorities. This understanding will help in addressing the concerns effectively in the appeal letter.

Gather Additional Information and Supporting Documents

To strengthen the appeal, gather additional information and supporting documents that counter the reasons for refusal. This may include providing clarification, presenting new evidence, or addressing any misunderstandings. It is essential to provide compelling evidence that demonstrates your eligibility for the visa.

Structure of the Appeal Letter

A well-structured appeal letter is easier to read and comprehend. Follow this structure for clarity:

Introduction: Clearly state the purpose of the letter and provide necessary details such as the date of refusal and the reference number.
Body: Address each reason for refusal separately, providing an explanation and supporting evidence for each point.
Conclusion: Summarise your key arguments and reiterate your request for reconsideration.

Addressing Each Reason for Refusal

Address each reason for refusal in a separate paragraph. Start by restating the reason and then provide a clear and concise explanation to counter the concern. Be honest, factual, and provide any necessary context. Use a respectful and polite tone throughout the letter.

Presenting Strong Supporting Evidence

Support your explanations with strong and relevant evidence. This may include:

Official Documents

Official documents, such as your passport, identification cards, and any required permits, form the foundation of your application. Ensuring their accuracy and completeness is paramount.

Financial Statements

Clear and detailed financial statements demonstrate your ability to fund your stay. Bank statements, tax returns, and proof of income fall into this category.

Employment Contracts or Letters

If your visit is work-related, providing employment contracts or letters from your employer stating the purpose, duration, and terms of your visit enhances your application.

Travel Itineraries

A well-structured travel plan showcases your intent and helps authorities understand the specifics of your visit, including dates, accommodations, and activities.

Proof of Ties to Your Home Country

Highlighting your ties to your home country, such as property ownership, family connections, or ongoing responsibilities, assures authorities that you have strong reasons to return.

Letters of Recommendation or Support

In certain cases, obtaining letters of recommendation or support from reputable individuals can add weight to your application.

How to Organise Your Supporting Evidence

Organising your supporting documents systematically is crucial. Clearly label each document and provide a brief explanation if needed. This ensures immigration officials can quickly navigate through your application.

Ensure that all supporting documents are organised, clearly labelled, and referenced in the appeal letter. This will enhance the credibility of your case.

In the conclusion paragraph, summarise your key arguments and express your sincere desire to visit Poland. Reiterate your request for reconsideration and express gratitude for the opportunity to present additional information.

Frequently Asked QUestions

Can i submit additional documents with the appeal letter .

Yes, you can. In fact, submitting new and relevant documents that were not included in your initial application can strengthen your case.

Is it necessary to address each reason for refusal?

Absolutely. Addressing each reason for refusal shows your commitment to rectifying the concerns and provides a comprehensive response.

should the appeal letter be written in a formal tone?

Yes, maintain a formal and respectful tone throughout the letter. This demonstrates professionalism and seriousness about your appeal.

Can I seek professional assistance in writing the appeal letter?

Certainly. Seeking professional help is a wise decision, especially if you’re unsure about the appeal process or need to enhance the effectiveness of your letter.

Is there a specific format for the appeal letter?

Different authorities might have specific formatting requirements. Make sure to follow any guidelines provided, as adherence to proper formatting showcases your attention to detail.

Writing a well-crafted Poland national visa refusal appeal letter requires careful attention to detail, persuasive arguments, and strong supporting evidence. By following these guidelines, you can present a compelling case for reconsideration and increase the chances of a positive outcome.

Do you need support with your Polish visa application?

Contact our team of skilled immigration lawyers to discuss your visa and immigration needs.

Call us on +234 812 5505 986 or WhatsApp us at +234 818 1547 085 for immediate assistance with your situation. We are available to assist you in person, over the phone, or online.

PL - polski
MS - Bahasa Melayu

Poland in Malaysia

D-type national visa - with work permit.

Work in Poland

ATTENTION!!!

The Embassy of the Republic of Poland can receive visa applications for National “D” visas for work only from citizens of Malaysia and Brunei Darussalam.

All other third country citizens living in Malaysia and Brunei Darussalam must be holders of residence permit (visa) for a period longer than 90 days issued by the Malaysian authorities, to be eligible to submit the visa application form in the Embassy of the Republic of Poland in Kuala Lumpur.

Otherwise they must register visa application form in the Embassy of the Republic of Poland accredited for their country of origin.

IMPORTANT NOTICE

Future employer should apply individually to the equivalent authorities in Poland for a work permit. The applicant cannot apply for a work permit in Poland on his/her own,
The work permit must be sent to the applicant by the future employer and is to be shown during the application appointment.

List of required documents for persons applying for a national visa (D) with the right to work (please provide the original documents and their copies) :

1. completed visa application in the e-konsulat system

2. passport photo on a white background.

3. Passport (expiration date not earlier than 90 days after the expiry of the visa).

4. insurance covering medical expenses in the amount of at least 30,000 Euro valid from the moment of entering the territory of Poland, until signing the employment contract in Poland and being covered by the same ZUS insurance (for at least one month from the date of entering Poland).

(List of approved insurance companies can be found at: https://www.gov.pl/web/diplomacy/visas )

5. work permit issued by the competent authority of the Republic of Poland (Voivodeship office).

6. a document informing about the place of residence in Poland, e.g. a hotel reservation or a lease agreement for the premises where the applicant will live after arriving in Poland, or another title to reside (a property deed) with the exact address.

7. a booking of the plane ticket to Poland.

8. a preliminary employment contract signed by both parties, specifying the amount of remuneration, working time and scope of duties (in Polish and/or English).

9. documents confirming the scale of operations of the enterprise in which the applicant will work, in particular: National Court Register, the amount of income earned in the current and previous year, the amount of income tax paid, the number of employees.

10. confirmation of having sufficient funds to travel to Poland and at least the first month of stay in Poland, e.g. account statement for the last 3 months (confirmed by the bank) or traveler's checks.

11. invitation from the employer - a letter from the employer is a document that contains, among others contact details of the person issuing the above a letter (in case of additional questions from the consul). The letter contains a statement that at the time of employment, the future employee will be reported to ZUS and covered by health insurance. It also contains information in what capacity the foreigner will be employed, in what position and what his salary will be.

At all times keep documents on you certifying your identity, legal stay and work (a copy of a work permit), in case you are controlled by the Police or the Border Guard.

If you do not have any of them or if they are invalid, you may even be expelled from Poland.

IMPORTANT NOTICE FOR SHENGEN VISA AND NATIONAL VISA (WITH A WORK PERMIT) HOLDERS:

you cannot start work before the date shown in the permit,
a work permit is given with regard to one employer , to the particular position and to the period shown in the permit, under the conditions defined in the permit,
your employer must move for an extension of a work permit not later than 30 days before the end of the period for which the permit has been given,
if you want to change your employer or take up a different kind of job , your new employer must move for a new permit to an appropriate Voivode (regional/voivodship office),
if you did not sign a contract before starting work, demand the contract not later than on the day of commencing work,
a contract must be in accordance with a work permit ,

The obligation of an employer:

conclude contracts with you (including an employment contract) in a language which you understand,
conduct trainings (including an occupational health and safety training) in a language which you understand,
provide you with a copy of an extension of a work permit or of a new permit ,
pay for you, on a regular basis, contributions and taxes required by the law.

The obligations of an employee (within the employment relationship) :

regular remuneration paid within the agreed period (not lower than that shown in a work
permit and concluded contract),
protection against discrimination and exploitation,
rest after work, holidays and a leave ,
work in safe and hygienic conditions,
choose a place of residence ,
a certificate from your employer after leaving work.

Working in Poland with no permit:

ILLEGAL WORK IS SUBJECT TO PENALTY! It may also result in an expulsion from Poland,
if you work without a contract, the law does not provide you with protection and your employer may use it - may not pay you out your money, may demand that you work more/longer and perform a different work than it has been agreed. If you work illegally, you have worse access to employee rights which you are entitled to, including the right to free medical care.

Providing sexual services in Poland:

in Poland prostitution is not prohibited, but provision of sexual services is not a legal profession,
provision of sexual services is not a legally recognized profession in Poland.

If someone forces you to prostitution, induces you to provide sexual services, facilitates you to provide services as a prostitute or if derives benefits from the fact that you are a prostitute - remember that their actions are against the law and are subject to penalty.

If you are a prostitute , the aim of your stay is contrary to your declaration. This leads to a visa annulment or revocation and an expulsion from Poland as well as a ban on entering the territory of the Republic of Poland and other Schengen States:

The Falling a victim to:

a crime such as human trafficking , if you have been cheated, forced to prostitution or slave labour; if your employer has not paid out money due to you, has threatened or blackmailed you, has taken your passport or another identity document, contact the National Consulting and Intervention Center for the Victims of Trafficking [KCIK] in Warsaw run by a non-governmental organization, phone no.: 0 22 628 01 20 , where you will receive support and help which you need ( www.kcik.pl )
another crime (e.g. robbery, rape, battery) - contact the Police , phone no.: 997 (on the territory of the whole country) or dial the emergency no. 112 (free telephone line).

Whether your stay is legal or not, you have the right to safety, protection and legal help. You can turn to law enforcement bodies, a non-governmental organization and also to your Consul.

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A letter written by your employer. Here is a simple business cover letter stamp if you should submit the letter to the Poland Embassy. My name is Arif Abid (passport number: UM27061994); I am a Moroccan citizen who lives in Rabat, Morocco, where I work as a freelance graphic designer.
Cover Letter for Poland Work Visa
Crafting a Successful Cover Letter for Working in Poland. Personal introduction: Briefly introduce yourself, including your full name, current job, and country of residence. Purpose of the visa application: Clearly state your intention to work in Poland, highlighting the specific job and company. Professional experience: Discuss your relevant ...
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If you want me to write a Cover Letter for you, please email me at: [email protected] or Whatsapp me at: +977-9829112998. Points to be noted: Make sure you have proper knowledge of your job and what your duty will be. Mention the travel insurance start and end date. Mention your flight details properly.
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Unlocking the Doors to Poland: Your Complete Guide to Obtaining a Work Visa
Valid passport with a minimum validity of six months. Completed visa application form. Biometric photograph meeting Poland's visa photo requirements. Proof of sufficient financial means to cover living expenses in Poland. Health insurance coverage valid in Poland. Clean criminal record certificate issued by the applicant's country of residence.
Applying for Poland Work Permit & Visa: How to Get a Job and Apply
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In order to complete the application process to obtain a short-stay visa to Poland, you must follow these steps: Find out where you need to apply for a visa to Poland. Choose the right Poland visa type. Based on the purpose of your travel to Poland, choose the right visa type to apply for. Figure out where you need to apply for a Poland visa.
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Invitation
What the invitation can prove is only that the person invited has funds sufficient to cover the cost of their stay in Poland (including accommodation and subsistence) and their exit from Poland. The document may be presented on the application for a visa or during the border clearance. It is not required for entering Poland.
D-type national visa
The work permit must be sent to the applicant by the future employer and is to be shown during the application appointment. List of required documents for persons applying for a national visa (D) with the right to work (please provide the original documents and their copies): 1. completed visa application in the e-konsulat system.